2020 Q3Q4 National Conference & Bid Booklet

2020 Q3Q4 National Conference Bidding AIESEC in Taiwan 20.21 term

Table of Contents

1

Words from Meeting&Bid SC

2 Selection Timeline&Rules

3

Conference Information

4 Questionnaire

The Words from Meeting & Bid SC Hey AIESEC in Taiwan!

AIESEC Conference is calling!

Calling for the most ambitious people with limitless creativeness to make AIESEC Conference more than amazing. To ignite the whole spirit of AIESEC in Taiwan, we need the warriors to showcase the spirit with the conference!

The role is never just an organizing committee, we encourage you to think and take yourself as a national leader to inspire the whole entity with passion. Besides, to learn and earn experiences from how to manage and lead the team through the organizing committee. This journey will not be easy but worthwhile. In this Conference Bidding Booklet, you will ďŹ nd the information of all the bidding conferences and the requirements to submit your bid.

We are very excited about releasing this opportunity and looking forward to seeing the best of you in each application!

Who Can Apply?

Based on AIESEC in Taiwan compendium 8.2.1.3.1 1. Full membership 2. First year in member in alert 3. More than one cooperate but one of it need to be full membership or ďŹ rst year in member in alert

Selection Timeline 7/24 23:59

2nd round DDL

1st round DDL Reminder:

7/17 23:59

若該會議第一徵至少有一個分會以上投遞並且通過申請，則該會議將不會開第二徵

2021 National Conference 1. Autumn Newbie Conference (north&south) 2. Winter Outgoing Preparation Seminar 3. 2021 Winter National Conference

Summit Rules ▶

1. All the subjects in application package should be complete to English.

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2. Please send all the files in one package (rar/zip file)

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3. The application package should be named as the following format: 2020Q3Q4_AIESEC_in_Taiwan_Nationa_ Conference_Application_(Conference Named short)_XXU

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4. The deadline of application is 2020/7/24 23:59

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5. Please send package to people below taiwan@aiesec.net, bidforaiesec@gmail.com.

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6. The subject of your email should be name the same as the application package.

1 Autumn Newbie Conference (north&south)

Autumn Newbie Conference (north&south) Conference Objective ▶

Orientation of newbies in autumn recruitment

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The AIESEC way (why, how, what)

Conference Date & Time ▶

North: 10/3-10/4

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South: 10/11-10/12

Conference Scale ▶

North~150 South~100

Conference Special Requirement ▶

1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

2. The function track needs to have 3 rooms can cover 40 people.

3. Faci room needed (must be near main plenary) 4. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: Chair, conference manager, OC, faci team, home group faci.

5. The north and south NC will need to ensure the same quality.

2 Winter Outgoing Preparation Seminar

Winter Outgoing Preparation Seminar Conference Objective ▶

The clear expectation for the EPs about exchange.

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Precise alignment of responsibility between EP and sending entity.

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Leadership development

Conference Date & Time ▶

12/26-12/27

Conference Scale ▶

30

Conference Special Requirement ▶

1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: Chair, conference manager, OC, faci team, home group faci.

3 2021 Winter National Conference

2021 Winter National Conference Conference Objective ▶

MCP election

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LC onboard training.

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Leadership development

Conference Date & Time ▶

1/29-2/2

Conference Scale ▶

250

Conference Special Requirement ▶

1. The main Venue needs to be flat plenary (平坦式場地), no fixed seat but needs the chair.

2. The function track needs to have 3 rooms can cover 40 people.

3. Faci room needed(Must be near main plenary) 4. Prefer plenary and accommodation at the same venue.

5. Night Activity and Special event budget separated with whole conference budget.

6. Need to provide chair, agenda manager, conference manager & faci's accommodation and meal (including Pre-stay and duration of the whole conference) 7. OC need to cover the traffic fee during the conference, if plenary and accommodation is not at the same venue.

Application Questionnairs

Motivation 1. Please describe the bidding motivation of the conference your LC is going to bid?

2. Please list down three MOS (Measure of Success) of this conference?

Reality Sensing 1. What will be the biggest challenge your OC team or LC will face? Please list down 3 pros and cons (each) if your LC bid the conference.

Experience of holding Please list down the conference that your LC have held in recent 3 years with the following content : (a) Conference Name (b) Term of hosting (c) The financial status of the conference(earning or deficit/and its amount) (d) Partnerships (Current existed and potential)

The human resource of OC team 1. Please draw the structure of OC team(OCP and OC FN are required).

2. Please describe the JD of each position of OC team.

3. Please note down the experience related to holding the conference of every OC 4. Please provide the timeline of recruitment of OC Team.

P.S. OCP needs to attend bidding event to present rough concept of the conference (LCP can be OCP Proxy).

Logistic propoal for the conferencec 1. Please provide at least 2 possible venues for the conference, including information about possible main plenary, location and price 2. Accommodation of bidding conference (wNCF only)

Finance 1. Please show the budget with worst, ideal and best case scenario of the conference and explain the possible risks 2. Please show the maximum cash amount of your LC which can be turnover to support conference operation.

3. The Budget should include Conference Venue, the required cover cost (e.g. transportation of MC) P.S. Please attach the budget proposal in the application.

Timeline 1. Please provide OC timeline for this conference. (From successful bidding day to conference start, which should include promotion, sponsorship management, MC communication, and OC execution.)

2. Please provide the timeline of recruitment of OC Team.

SpeciďŹ c Questionnaire for wNCF

MC-LC management 1. What's the ideal position between MC and OC team communication to support conference happen?

External Relations 1. Present a plan with possible partners and sponsors for the conference.

2. What's your goal of cash sponsorship for the Summer National Conference?

3. What’s the market value of Summer National Conference for external to support in cash/ in kind of sponsorship?

4. Please list down the potential partner and concrete target purpose of this conference (e.g. cash amount, Material, sponsorship amount and so on.

Dare to Bid Dare to Lead