1617 aiesec in taiwan conference bidding application package

1617 AIESEC in TAIWAN

Conference Bidding Application Package

INTRODUCTION B I D D I N G

R U L E S

• All the subjects in application package should be complete in English • Please send all the files in one package(rar/zip file) • The application package should be named as the following format: 1617 AIESEC Taiwan Conference Bidding Application_(Conference name)_(AIESEC XXXX) • The deadline of conference bidding is 2016/08/08 23:59(any late application is not accepted) • Please send package to MCVP OD (yingting.lu@aiesec.net) and MCP(ghimbeng.foo@aiesec.net) • The subject of your email should be name the same as the application package.

CONFERENCEÂ LIST

1.Reintegration Seminar (RS) 2.Train the Trainer (TtT) 3.National Leader Training Conference(NLTC) 4.Winter National Conference(wNCF)

BASIC INFORMATION

01

REINTEGRATION SEMINAR

1 ) Objective : To complete EPs ’ journey and develop returnees of OGV ' s leadership by facilitate their IOJ to achieve Leadership Development 2 ) Time ： 2016 / 9 / 24 ( North ) 2016 / 10 / 1 ( South ) 3 ) Number of delegates : 250 ( North ) / 150 ( South ) 4 ) Special requirement : - Venue need to be flat plenary , no fixed seat but need chair . ( carpet prefered ) p . s One EP got $ 700 budget for RS .

APPLICATION QUESTIONNAIRES

01

REINTEGRATION SEMINAR

1 . Motivation of conference bidding - Please describe the bidding motivation of the conference your LC is going to bid , what kind of value of your LC want to have after holding this conference .

2 . Past experience of holding conference - Please list down the conference that your LC have hold in recent 3 years with the following content : ( 1 ) Conference Name ( 2 ) Term of hosting ( 3 ) Financial status of conference ( Earning or Deficit / and its amount ) 3 . Logistic proposal for conference - Please propose main venue of bidding conference 4 . Human resource of OC team - Please draw the structure of OC team ( OCP and OC FN are required ) - Please describe the JD of each position in OC team , and list down the potential OC of each position , describe their past experience , and attach the agreement of OCP with signature . OCP need to attend bidding event to present rough concept of conference ( LCP can be the OCP proxy )

APPLICATION QUESTIONNAIRES

01

REINTEGRATION SEMINAR

5 . External Resource - Please list down the potential partners , your past cooperation experience , current status with the partner and concrete target purpose of this conference ( ex : cash amount / material sponsorship amount . . . ) Revenue from external resource should less than 10 % of whole revenue in the budget 6 . Financial Status and Budget - Please show the maximum cash amount of your LC which can be turnover to support conference operation - Please fill the budget proposal in the attachment 7 . Agreement of LC - Please show the agreement ( in picture way ) of LC to hold this conference Signature of all EB or cosign of over 2 / 3 LC member

BASIC INFORMATION

02

TRAIN THE TRAINER

1 ) Objective : Specific training on Facilitator skill , let NC faci have knowledge and capacity to design and deliver session improve NC quality .

2 ) Time : 2016 / 09 / 15 ~ 2016 / 09 / 17 3 ) Number of delegates : 30 4 ) Special requirement : - Faci room needed - Venue need to be flat plenary , no fixed seat ( carpet prefered )

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APPLICATION QUESTIONNAIRES

02

TRAIN THE TRAINER

1 . Motivation of conference bidding - Please describe the bidding motivation of the conference your LC is going to bid , what kind of value of your LC want to have after holding this conference .

2 . Past experience of holding conference - Please list down the conference that your LC have hold in recent 3 years with the following content : ( 1 ) Conference Name ( 2 ) Term of hosting ( 3 ) Financial status of conference ( Earning or Deficit / and its amount ) 3 . Logistic proposal for conference - Please propose main venue of bidding conference 4 . Human resource of OC team - Please draw the structure of OC team ( OCP and OC FN are required ) - Please describe the JD of each position in OC team , and list down the potential OC of each position , describe their past experience , and attach the agreement of OCP with signature . OCP need to attend bidding event to present rough concept of conference ( LCP can be the OCP proxy )

APPLICATION QUESTIONNAIRES

02

TRAIN THE TRAINER

5 . External Resource - Please list down the potential partners , your past cooperation experience , current status with the partner and concrete target purpose of this conference ( ex : cash amount / material sponsorship amount . . . ) Revenue from external resource should less than 10 % of whole revenue in the budget 6 . Financial Status and Budget - Please show the maximum cash amount of your LC which can be turnover to support conference operation - Please fill the budget proposal in the attachment 7 . Agreement of LC - Please show the agreement ( in picture way ) of LC to hold this conference Signature of all EB or cosign of over 2 / 3 LC member

BASIC INFORMATION

03

NATIONAL LEADER TRAINING CONFERENCE

1 ) Objective : To empower EB elected and potential have " planning " " operation knowledge " , DGs have capacity to get onboard directly after this conference 2 ) Time : 2016 / 11 / 25 - 2016 / 11 / 27 3 ) Number of delegates 150 - 165

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4 ) Special requirement : - Faci room needed - Venue need to be flat plenary , no fixed seat . ( carpet prefered )

APPLICATION QUESTIONNAIRES

03

NATIONAL LEADER TRAINING CONFERENCE

1 . Motivation of conference bidding - Please describe the bidding motivation of the conference your LC is going to bid , what kind of value of your LC want to have after holding this conference .

2 . Past experience of holding conference - Please list down the conference that your LC have hold in recent 3 years with the following content : ( 1 ) Conference Name ( 2 ) Term of hosting ( 3 ) Financial status of conference ( Earning or Deficit / and its amount ) 3 . Logistic proposal for conference - Please propose main venue of bidding conference 4 . Human resource of OC team - Please draw the structure of OC team ( OCP and OC FN are required ) - Please describe the JD of each position in OC team , and list down the potential OC of each position , describe their past experience , and attach the agreement of OCP with signature . OCP need to attend bidding event to present rough concept of conference ( LCP can be the OCP proxy )

APPLICATION QUESTIONNAIRES

03

NATIONAL LEADER TRAINING CONFERENCE

5 . External Resource - Please list down the potential partners , your past cooperation experience , current status with the partner and concrete target purpose of this conference ( ex : cash amount / material sponsorship amount . . . ) Revenue from external resource should less than 10 % of whole revenue in the budget 6 . Financial Status and Budget - Please show the maximum cash amount of your LC which can be turnover to support conference operation - Please fill the budget proposal in the attachment 7 . Agreement of LC - Please show the agreement ( in picture way ) of LC to hold this conference Signature of all EB or cosign of over 2 / 3 LC member

BASIC INFORMATION

04

WINTER NATIONAL CONFERENCE

1 ) Objective : MCP election for inspire membership , collect LC plan for preparing IPM , culture shaping 2) Time : 2017/1/19-2017/1/23 3) Number of delegates : Above 300 4) Special requirement : -Track session roomďźš6 -Need Faci room(must near plenary) -Need night activity -Special Event budget separate with whole budget -Accommodation all together (plus external) -All in one(accomdation and plenaryin the same venue) (prefer)

APPLICATION QUESTIONNAIRES

04

WINTER NATIONAL CONFERENCE

1 . Motivation of conference bidding - Please describe the bidding motivation of the conference your LC is going to bid , what kind of value of your LC want to have after holding this conference .

2 . Past experience of holding conference - Please list down the conference that your LC have hold in recent 3 years with the following content : ( 1 ) Conference Name ( 2 ) Term of hosting ( 3 ) Financial status of conference ( Earning or Deficit / and its amount ) 3 . Logistic proposal for conference - Please propose main venue of bidding conference 4 . Human resource of OC team - Please draw the structure of OC team ( OCP and OC FN are required ) - Please describe the JD of each position in OC team , and list down the potential OC of each position , describe their past experience , and attach the agreement of OCP with signature . OCP need to attend bidding event to present rough concept of conference ( LCP can be the OCP proxy )

APPLICATION QUESTIONNAIRES

04

WINTER NATIONAL CONFERENCE

5 . External Resource Please list down the potential partners , your past cooperation experience , current status with the partner and concrete target purpose of this conference ( ex : cash amount / material sponsorship amount . . . ) Revenue from external resource should less than 10 % of whole revenue in the budget 6 . Financial Status and Budget Please show the maximum cash amount of your LC which can be turnover to support conference operation Please fill the budget proposal in the attachment 7 . Agreement of LC Please show the agreement ( in picture way ) of LC to hold this conference Signature of all EB or cosign of over 2 / 3 LC member

APPLICATION QUESTIONNAIRES

04

WINTER NATIONAL CONFERENCE

Specific question for OCP 1 . What ’ s your expectation of Summer National Conference OC Team , what ’ s the idea position for MC / OCt Communication to support conference happen 2 . Please propose a timeline that you suggest for Summer National Conference preparation it should include promotion , sponsorship management , MC Communication , OC Execution 3 . External Resource - What is your goal of cash sponsorship for SNCF ?

- What is the market value of summer national conference for external to support in cash / in kind sponsorship ?

- Please list down the potential partners , your past cooperation experience , currentstatus with the partner and concrete target purpose of this conference ? ( ex : cash amount / material sponsorship amount . . . )

APPLICATION QUESTIONNAIRES

04

WINTER NATIONAL CONFERENCE

Specific question for OCP 4 . Financial Status and Budget - Please show the maximum cash amount of your LC which can be turnover to support conference operation - Please fill the budget proposal in the attachment ( DG fee of each delegate should less than 4500 NT dollars ) 5 . Endorsement and Agreement - Please attach the endorsement from current LCP / Past LCP or MC member / Past conference OCP to hold this conference • Signature of all ( potential ) OC EB

Thanks for Your Application.