Umrah Management System Software - Product User Manual

Umrah Service Provider Management System

Management System includes A. B. C. D. E. F. G. H. I. J.

Hotel Accomodation Management Travel Agents Management Voucher Management Transportation Management Ziarat Management Haji Records Management Multiple Users Management Multiple Offices Management Multiple Companies Management Multiple Hotels Management

Software Developed by:

Software Developed for: All kinds of Hajj & Umrah Travel Agents Document Version 2.3 18/March/2019

Table of Contents - Introduction & Background - Volume 1: Software Setup User Guide: - Section One: Initial Users Setup - Section Two: Stakeholders Setup - Volume 2: Software Usage User Guide: - Section One: Travel Agent - Section Two: Pakistan Office - Section Three: Makkah Office - Section Four: Madinah Office

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Methodology behind developing this software

The software ‘Umrah service provider’ was developed through Agile methodology regular correspondence via whatsapp.

Keeping in mind the business models as a whole, and proposing advance features and strategies based on our Business & Growth Consulting Services.

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Introduction and background: Identified the need to manage hotel bookings.

•We introduced a seamless process to automate the Umrah journey.

•Seamless process of linking travel agents to other offices (Makkah, Madinah, Pakistan) •Reduces errors, no repetition, easy monitoring of hajji •100% occupancies of hotel can be achieved •Our software is customized according your existing business process •Benefits:•Time saving •Non-error software •Automation business module •Keeping track all the haji’s •New marketing strategies.

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Business Process

Travel Agent Adds Hajji

Daily Reports are observed by Owner

Umrah Service Provider

Makkah & Madinah Offices: Checkin/Checkout Hajji

Travel Agent creates Voucher

Pakistan office Approves Voucher SLIDE /

The Process of Vouchers From Pakistan to Saudi Arabia ●

The Voucher is first created by the Travel Agent.

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Approved or Rejected by the

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04

STEP

STEP

STEP

Pakistan Office. ●

Once Approved, it gets shown to Makkah and Madinah Offices.

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Once the Haji reaches Makkah & Madinah respectively the Offices and Hotels can scan the Qr codes.

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STEP The travel agent

Pakistan Office

Makkah Office

Medina Office.

Login Screen â—?

All the users will have to use this screen for login authentication.

â—?

To add more ease to the demonstration we have added temporary buttons on the login page of all the roles so that log in comparison across different roles can become easier.

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http://timeglobaltech.com/umrah/

Logins Roles & Permissions: ● Master Admin: The main purpose of Master Admin is to create Admin accounts, while also have the right to access anything and everything. Only the owners wil access.

● Admin: Admin accounts once created by Master admin are responsible to monitor and create different offices and also have the right to access anything and everything.

● Travel Agent: Travel agent accounts are created by Admins and are responsible for creating Hajji’s and filling vouchers.

● Pakistan Office: Pakistan offices are created by Admin as well they have the right to create Travel Agents in Pakistan and manage the Hajji’s voucher

● Makkah Office: Makkah offices are created by Admin as well and they have the right to add Hotels and transport while also they can monitor hajji’s by tracking them.

● Medinah Office: Medinah offices are created by Admin as well and they have the right to add Hotels and transport while also can monitor hajji’s by tracking them.

● Hotels Login: The Hotels have the right to see vouchers and upcoming Haji’s while they SLIDE / 8 can check Hajji in and out.

Software Modules The Image shows list of modules available in software.

1. Vouchers a. Approve Vouchers b. Pending Vouchers c. Rejected Vouchers 2. Check In 3. Check Out 4. Hajji 5. Tour Operator 6. Settings a. User b. Hotel c. Room d. Companies e. Transporter 7. Reports

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Volume 1 :

Software Setup Guide A)Users Setup B)Stakeholders Setup

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01

Section 1:

Users Setup - Master Admin Will Create Admin & has complete access

-Admin Will create other logins of Offices in Pakistan and Makkah & Madinah

-Offices: Pakistan Offices will create Travel Agents & approve Vouchers

Section 2:

Stakeholders Setup -Companies Saudia & Pakistan

-Offices - Pakistan: Karachi , Islamabad, etc - Saudia : Makkah & Madinah

-Travel Agents: - Multiple Agents in different cities of Pakistan

-Hajjis : - Multiple Agents in different cities of

-Hotels : - Multiple Agents in different cities of

-Transport : - Multiple Agents in different cities of

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Volume 1: Table of Contents -

Section One: Initial Users Setup -

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User Module Dashboard Add New User Selecting User Roles ( Authority Level) Manage User ( List , Edit, Delete)

Section Two: Stakeholders Setup -

Admin will be able to - Add Companies - Add New Hotels ( Private) - Add New Hotels (Owned ) - Add New Travel Agents - Add New Transportation - Other Office Staff (Pakistan Offices, Makkah Office & Medinah Office)

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Section One: Initial Software Users Setup In order to use the software, A) Users Setup: 1. The Master Admin will first create the Admin.

2. The Admin will further create Companies and Offices. Offices in Pakistan and Offices in Saudi Arabia.

B) Stakeholders Setup: 3. These Offices will further create i.e. Travel Agents, Hotels, Hajis, Transportation.

4. Pakistan Office will Create accounts for Travel Agents 5. Makkah & Madinah Office will add hotels & transport in their respective cities.

Once the above mentioned users are made, we are ready to regularly use our software on daily basis.

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Users Setup A Master Admin Will Create Admin & has complete access

B Admin Will create other logins of Offices in Pakistan, Makkah & Madinah

C Offices: Pakistan Offices will create Travel Agents & approve Vouchers

Volume 1 Section 1 SLIDE /

Umrah service Provider is used to manage different stakeholders in different countries and cities. Each user has it own responsibility, permissions to different modules and rights to view, edit, or delete information. This user roles, rights and permissions are managed in the Users Module .

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User Module Setup Overview

User Management Workflow Diagram 1. Master Admin will Create Admin 2. Admin will further Create Offices and their User Logins 3. Offices will add their respective stakeholders

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Offices:

Stakeholders

Manage All User ●

This screen shows all the users of this software.

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screen.

Only Master Admin has the permission to create Admin User ●

Master Admin

Module

User

Form

Manage Users

Only Master Admin and Admin Roles can access this

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Login

User with Admin Role can delete other users but cannot delete Master Admin or even himself

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User will be able to view: 1.

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User Role Profile Picture Username email Role City Permission to edit, delete

Add New User

Master Admin

Login

User

Module ●

New users can be added

Form

Manage Users

via this screen. ●

Each new user will get its

Functionality;

unique username and password. ●

Each user will have to provide its basic information like name, profile picture, city, email address

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Admin will assign Role to the user to restrict permissions

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Name Select City User Name User Email User Password User Image Male Female User Rights Remarks

STAKEHOLDERS A Companies Multiple companies in Saudia & other countries can be added

B Offices - Pakistan: Karachi , Islamabad, etc - Saudia : Makkah & Madinah

C Travel Agents: - Multiple Agents in different cities of Pakistan

D Hajis : Travel Agents will add Haji records in order to create the Vouchers

E Hotels : - Multiple Hotels both private & Company owned can be added

F Transport : - Multiple Agents in different cities of

Volume 1 Section 2

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Companies in Pakistan & Saudia Arabia Can be added by: Master Admin & Admin

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Umrah Service Providers operates in both Pakistan and the Kingdom of Saudi Arabia.

In our software development process we have made sure that we accommodate multiple companies owned by the owners for effective management of accounts and operations.

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Multiple Companies Overview

Manage Companies List ●

Umrah Business Models runs in multiple countries.

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Admin

Module

Companies

Form

Manage Companies

Client has more than one company in Pakistan & Kingdom of Saudia Arabia

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Login

We have developed our software in such a way that multiple companies can be added in the system to further manage operations, sales & accounts separately

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Functionality: 1.

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Company Name City NTN Number Google Map Phone Number Updates By Logo

Add New Company

Login

Admin

Module

Companies

Form ●

For each new company, we are asking for basic details currently.

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Company name, logo, username and address

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Add New Company

Unlimited numbers of new companies can be created .

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Functionality: 1.

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Company Name Select City Company NTN Number Phone Number Select Company Logo Complete Street, Address Company Description

Offices

in Pakistan & Saudia Arabia Can be added by: Master Admin, Admin,

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Many Travel agencies have offices in multiple cities of Pakistan . It also has more than one offices Kingdom of Saudi Arabia.

In our software development process we have made sure that we accommodate multiple offices in both countries for effective management of sales , accounts and operations.

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Multiple Offices Overview

Offices Workflow Diagram ●

The diagram shows that once master admin Creates Admin, the Admin further Creates Offices: Pakistan office, Makkah office, Madinah office.

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Pakistan office further creates travel agents accounts and approves their vouchers.

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Makkah office adds Hotels & transporters in Makkah and manages hotel accommodation of Hajis arriving for Umrah, their Ziarats and departure

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Madinah Office also does the same.

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Add User

Login

Add New Office User

Module Form

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Admin User Add User

Our software will be Functionality:

accessed by different offices in Pakistan & Kingdom of Saudi Arabia ●

We are creating new usernames for each responsible staff in each office.

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We will further assign regular tasks to these offices based on their Job Description

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Name Select City User Name User Email User Password User Image Male/Female User Rights Remarks

Travel Agents across Pakistan Can be added by: Pakistan Office .

Master Admin & Admin can also add it.

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Reservation of Rooms in Hotels is a vital part of the Holy Journey of Umrah for each Haji. In order to make Hotel Room Booking smooth and quick we have made a separate module so that Makkah & Madinah officers can Add & Manage both Private and Company Owned Hotels .

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Travel Agents Overview

Add User

Login

Add New Travel Agent User

Module Form

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Pakistan Office User Add User

Travel Agents are the Functionality:

backbone of our organization. ●

They act like our sales managers giving us continuous business.

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The Travel Agent account will be activated by the respective Pakistan Offices

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Name Select City User Name User Email User Password User Image Male/Female User Rights Remarks

Hajji Can be added by: Master Admin, Admin, Makkah Office & Medinah Office

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Reservation of Rooms in Hotels is a vital part of the Holy Journey of Umrah for each Haji. In order to make Hotel Room Booking smooth and quick we have made a separate module so that Makkah & Madinah officers can Add & Manage both Private and Company Owned Hotels .

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Managing Hajji Records Overview

Add New Hajji

Login Module Form

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Our ultimate consumer is the Hajji and his travelling family.

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In order to create their voucher, the travel agent will have to first add hajjis, their families and their group details in the software.

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To make Umrah services more better we need some information

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Travel Agent Hajji Manage Hajji

Reference No Name Family Member Name Hajji Passport No Hajji Visa No Visa Expiry Date Category Passport Visa Expiry Arrival Airport Departure Airport Check-In Check-Out Picture Gender CNIC Numbe Smartphone Age Vaccination (YES/NO) Hajji City Any Medical Condition Sim Number Pakistan Sim Number Saudia Arabia Next To Kin Category Mutamer Group Atikaf (YES/NO) Visa Number Address Visa Company Remarks

Hotels

Private & Company Owned

Can be added by: Master Admin, Admin, Makkah Office & Medinah Office

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Reservation of Rooms in Hotels is a vital part of the Holy Journey of Umrah for each Haji. In order to make Hotel Room Booking smooth and quick we have made a separate module so that Makkah & Madinah officers can Add & Manage both Private and Company Owned Hotels .

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Hotel Room Booking Overview

Manage Hotels List

Login Module

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Hotel accomodation is a

Form

Makkah/Madinah/Admin Hotel Manage Hotels

vital and necessary part of any Umrah. ●

In this screen, the user can view the list of all these hotels.

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Along with hotel name, a lot of other details are also coming on the list

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We have also given QR codes for each hotel to further put it on any voucher is agreed mutually

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Functionality: 1.

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Qr code Hotel name City Ownership type Distance from haram Nearest gate of haram Iframe Ad by

Add New Hotel

Login Module Form

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Makkah/Madinah/Admin Hotel Add New Hotel

Our software architecture allows the user to add unlimited number of hotels in our system for any further use.

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User can add Company Owned or Private Hotels

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We are also taking the google location of each hotel

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Hotel Name Select City Select Hotel Packages Select Ownership Type Distance From Haram Nearest Gate of Haram Phone Number Total Floors Reviews itikaf Yes / No Reviews

Manage Room List

Login Module

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Every hotel has its own

Form

Makkah/Madinah/ Admin Hotel Add New Room

rooms ●

List of all the created hotels can be managed here.

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We are also recording the number of beds in each room to manage bed sharing

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Functionality: 1.

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Hotel name Room no Room capacity Room type Fixed rent Rent per bed Facilities Updates Actions

Add New Room ●

Makkah/Madinah/ Admin

Module

Hotel

Form

Add Room

We have made a generic rooms creation software through which the user will put total floors, total rooms on each floor and number of beds in each room.

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Login

The software then automatically creates rooms.

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Functionality: 1.

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Room Per Floor Bed Per Room Full Room Rent Rent Per Bed

Transport Arrival & Departure from Airports to Hotels Ziarats in Makkah & Medinah Can be added by: Makkah Office & Medinah Office - Master Admin, Admin can also SLIDE /

Transportation of Hajis from Airports to different cities is one of the major daily routine , which needs to be managed effectively in order to manage smooth operations. We have dedicated a special Transportation Module in our software for this important aspect.

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Transportation Overview

Manage Transporter

Login Module Form

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Makkah/Madinah/Admin Transporter Manage Transporter

Our ultimate consumer is the Haji and his travelling family.

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In order to give them good service in Makkah & Madinah we need to give them proper transportation .

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Different transportation vehicles and routes can be added.

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Functionality: 1.

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Name Vehicle type Vehicle capacity Fair per seat Route Remarks Actions

Add New Transporter

Login

Makkah/Madinah/Admin

Module

Transporter

Form â—?

Add Transporter

Unlimited number of transporters can be added into this software from this screen.

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We are taking basic details of each vehicle, its type, capacity and route.

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Functionality: 1.

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Transporter Name Vehicle Type Vehicle Capacity Fair Per Seat Route Remarks

Software Usage Guide Divider

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02

Volume 2: Table of Contents -

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Regular Software Usage Workflow Diagram Section One: Travel Agent User Manual - Hajji - Voucher - Offers - Reports Section Two: Pakistan Office - Vouchers - Reports Section Three: Makkah Office - Vouchers - Reports - Qr code - Checkin - Checkout Section Four: Madinah Office - Vouchers - Reports - Qr code - Checkin - Checkout Section Five: Owner

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Software Regular Usage Guide

Volume 2 Workflow : Regular Usage Guide Section 1

Section 2

Section 3

Section 4

Section 5

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The Process of Vouchers From Pakistan to Saudia Arabia ●

The Voucher is first created by the Travel Agent,

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Approved or Rejected by the Pakistan Office

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and once Approved, it gets shown to Makkah and Madinah Offices.

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Once the Haji reaches Makkah &

01 STEP

02

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04

STEP

STEP

STEP

Madinah respectively the Offices can scan the QR Code printed on the voucher and check-in the Hajis directly into the software by assigning Hotel, Room and Bed.

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The travel agent

Pakistan Office

Makkah Office

Medina Office.

Travel Agent User Manual

Volume 2 Section 1 SLIDE / 49

Travel Agent

Dashboard

Login

Travel Agent

Module

Dashboard

Form

Home Screen

Description: It is the main dashboard of the travel agent login. It can ● ● ●

Directly search for Vouchers by its number and hotel name Click on quick-links to create new vouchers or Haji Also view how many vouchers are accepted, rejected, in Makkah & in Madinah.

Result: This screen is the travel agent login screen. Once the login credentials are entered this screen will appear.

After searching voucher number and hotel name the details will be shown. New voucher and hajji’s can also added by clicking on them.

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Functionality: 1.

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Search by voucher no Search by hotel name New voucher haji’s

Manage Haji List

Login

Travel Agent

Module

Hajji

Form Description: Travel Agent adds Hajis details, their family details and the group details. In this screen he can view all the details and also edit it .

Results: Can manage and add haji with their information and also can filter them accordingly.

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Manage Hajji Functionality: 1.

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Ad Hajji Code Name Passport Arrival Airport Departure Airport Visa Expiry Check In Check Out View Family

Add New Hajji

Module Form Description: Our ultimate consumer is the Haji and his travelling family.

In order to create their voucher, the travel agent will have to first add hajis, their families and their group details in the software.

To make Umrah services more better we need some information

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Travel Agent

Login

Hajji Manage Hajji 1.

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Reference No Name Family Member Name Hajji Passport No Hajji Visa No Visa Expiry Date Category Passport Visa Expiry Arrival Airport Departure Airport Check-In Check-Out Picture Gender CNIC Numbe Smartphone Age Vaccination (YES/NO) Hajji City Any Medical Condition Sim Number Pakistan Sim Number Saudia Arabia Next To Kin Category Mutamer Group Atikaf (YES/NO) Visa Number Address Visa Company Remarks

Add New Voucher Description: The Travel Agent can create a new voucher via this screenshot.

We are taking all the basic details required to make the Umrah Trip smooth and hassle free.

It includes details like Haji records, accommodation, flight, packages, transport, and other things.

Result: This screen is for adding new vouchers and mutamer with group names.

Accomodation detail, flight detail, transport detail and additional notes can be added here SLIDE / 54

Login

Travel Agent

Module

Add New Vouchers

Form

Add New Voucher

Functionality: 1.

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Add New Voucher Mutamir Details Accomodation Details Flight Details Transport Details Additional Information

Manage Draft Voucher

Login Module Form

Description:

Travel Agent Draft Vouchers Manage Draft Voucher Functionality:

The travel agent can save the voucher as draft, without submitting it for approval for further use.

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In this screenshot, the travel agent is viewing its draft vouchers.

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Result:

You can save your incomplete vouchers and later you can complete them and manage them easily.

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S.No Passport No Mutamer Name Status Group Name Booking No Visa Company Voucher No Actions

Manage Pending Voucher

Login

Travel Agent

Module

Pending Vouchers

Form

Manage Pending Vouchers

Description: Here on this screen the travel agent can view its vouchers which are still pending for approval or rejection by the Pakistan Office.

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Results:

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After creating, the voucher is ready to get approve or reject.

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S.No Passport No Mutamer Name Status Group Name Booking No Visa Compan y Voucher No Actions

Manage Rejected Voucher

Login

Travel Agent

Module

Rejected Vouchers

Form

Manage Rejected Vouchers

Description: Functionality:

Here on this screen the travel agent can view its rejected vouchers which are NOT approved or rejected by the Pakistan Office.

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Results: The rejected vouchers will appear here.

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S.No Passport No Mutamer Name Status Group Name Booking No Visa Company Voucher No Actions

Voucher Un Approved

Login

Travel Agent

Module

Rejected Vouchers

Form Description: Here on this screen the travel agent can view its vouchers which are NOT approved or rejected by the Pakistan Office. The voucher clearly has a watermark so that it cannot be used for fraud or any kind of misuse.

Results: The rejected vouchers will look like here.

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Manage Rejected Vouchers

Approved Voucher example

Login Module Form

Description: This screenshot explains the view of an approved voucher.

Voucher once approved is ready to be printed and taken to Makkah & Madinah for Umrah. It has all the details needed to perform the Umrah.

Result: You can save your incomplete vouchers and later you can complete them and manage them easily.

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Travel Agent Voucher Approved Voucher

Manage Accepted Vouchers

Login

Travel Agent

Module

Accepted Voucher

Form

Manage Accepted Vouchers

Description: Functionality:

Travel Agent can view his accepted Vouchers here, on this screen and print it further to provide it to their Hajis so they can travel for Umrah with it.

Result: This screen is a travel agent login screen. Multiple vouchers can be added and can manage from here.

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Sno Passport no Mutamer name Status Group name Booking no Visa company Voucher no Actions

Manage Vouchers in Makkah

Login Module Form

Travel Agent Vouchers in Makkah Manage Makkah Voucher

Description: Functionality:

Travel Agent can view all his Hajis who have checkin in Makkah hotels via this screen.

He will get a real time updates of his group hajis whenever they visit Makkah, Medinah and complete their Umrah.

Result: Makkah vouchers can be seen and manage from this screen.

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Sno Passport no Mutamer name Status Group name Booking no Visa company Voucher no

Manage Voucher in Madinah

Login Module Form

Travel Agent Vouchers in Makkah Manage Makkah oucher

Description: Functionality:

Travel Agent can view all his Hajis who have checkin in Madinah hotels via this screen.

He will get a real time updates of his group hajis whenever they visit Makkah, Medinah and complete their Umrah.

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Result: Madinah vouchers can be seen and manage from this screen.

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S.NO Passport No Mutamer Name Status Group Name Booking No Visa Company Voucher No

Manage Completed Voucher

Login

Travel Agent

Module

Accepted Voucher

Form

Manage Voucher

Description: Functionality:

Travel Agent can view all his Hajis who have completed their Umrah via this screen.

Travel Agent can perform marketing & sales activities on these hajis in order to get more inquiries from frequent travellers who want to do Umrah again.

Result: Multiple vouchers can be added and can manage from here with details.

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Sno Passport no Mutamer name Status Group name Booking no Visa company Voucher no

Hajji Report

Description: View different types of reports.

Login

Travel Agent

Module

Reports

Form

Hajji Reports Functionality: 1.

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Can view different types of report with information accordingly.

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Hajji Reports Hotels Report Itikaf List Ziarat Report Agent Wise Hajji Reports City Wise Agent Report Pakistan Office Report Departure Intimation Report Arrival Intimation Report Pax Movement Report Madinah Hajji Reports Makkah Hajji Reports

Hotel Reports

Description: Hotel reports for different hotels can be obtained from here

Login

Travel Agent

Module

Reports

Form

Hotel Report

Functionality: 1.

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Results: View and search different hotel reports by filling the form accordingly, information like hotel occupancy can be obtained from here.

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Start Date End Date Select Hotel Type

Aitekaf Reports

Login Module Form

Travel Agent Reports Aitekaf Report

Description: Functionality:

These reports will inform which hajji’s are in aitekaf.

Results: View and search different aitekaf reports by filling the form accordingly.

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Start Date End Date

Ziarat Report

Login Module Form

Description: The reports for ziarat can be obtained from here.

Travel Agent Reports Ziarat Report Functionality: 1.

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Results: These reports will inform as to which hajjis are performing ziarat and keep their track record.

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Start Date End Date Select Company Select City

Manage Hajji

Login

Travel Agent Hajji

Module Form Description: Hajji can be created from this screen.

Result: This screen is for gathering information of hajji’s. After submitting all information in the form the voucher will be submitted.

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Manage Hajji 1.

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Reference No Name Family Member Name Hajji Passport No Hajji Visa No Visa Expiry Date Category Passport Visa Expiry Arrival Airport Departure Airport Check-In Check-Out Picture Gender CNIC Numbe Smartphone Age Vaccination (YES/NO) Hajji City Any Medical Condition Sim Number Pakistan Sim Number Saudia Arabia Next To Kin Category Mutamer Group Atikaf (YES/NO) Visa Number Address Visa Company Remarks

Pakistan Office User Manua

Volume 2 Section 2 SLIDE / 69

Home Screen

Description: It shows all the options on the dashboard. Pakistan office can view vouchers, hajis, view hotels as well as reports from the quick links.

User of this login can view reports analytics on the main screen.

Result: This screen is the travel agent login screen. Once the login credentials are entered this screen will appear. After searching voucher number and hotel name the details will be shown. Voucher, hajji, hotel and reports will also appear after clicking on them.

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Login

Pakistan Office

Module

Dashboard

Form

Home Screen

Functionality: 1.

2.

3.

4.

5.

6.

Search by Voucher Number Search by Hotel Name Voucher Haji Hotel Reports

Manage Pending Voucher

Login Module Form

Description: The major task of Pakistan office isto approve or reject Vouchers submitted by the travel agents.

Here the travel agent approval and disapproval of the vouchers.

Result: This screen is the Pakistan office login screen. It manages vouchers approval and disapproval.

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Pakistan Office Vouchers Manage Pending Voucher

Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

Sno Passport no Mutamer name Status Group name Booking no Visa company Voucher no Actions

Manage Pending Voucher

Login Module Form

Description: The major task of Pakistan office isto approve or reject Vouchers submitted by the travel agents.

Here the travel agent approval and disapproval of the vouchers.Does approval and disapproval of the vouchers.

Result: This screen is the Pakistan office login screen. It manages vouchers passport number, mutamer name according to the group

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Pakistan Office Vouchers Approve/Rejected Voucher

Reports

Description: Does approval and disapproval of vouchers

Login

Pakistan Office

Module

Reports

Form

Reports Functionality: 1.

2.

3.

4.

5.

Results: Can view different types of report with information accordingly.

6.

7.

8.

9.

10.

11.

12.

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Hajji Reports Hotels Report Itikaf List Ziarat Report Agent Wise Hajji Reports City Wise Agent Report Pakistan Office Report Departure Intimation Report Arrival Intimation Report Pax Movement Report Madinah Hajji Reports Makkah Hajji Reports

Makkah Office User Manual

Volume 2 Section 3 SLIDE / 74

Main Screen

Login

Makkah Office

Module

Dashboard

Form

Main Screen

Description: Dashboard of the Makkah Office is showing quick links to add Check In, Checkout, hotels and transport.

It also shows graphical data of the important information required to make decisions.

Result: This screen is the Makkah office login screen.

Once the login credentials are entered this screen will appear. This dashboard shows the variety of options on the screen.

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Functionality: 1.

2.

3.

4.

5.

Check in Check out Haji Hotel status Reports

Upcoming Vouchers in Makkah

Makkah

Login Module Form

Upcoming Voucher Makkah Manage Voucher

Description: As soon as Pakistan Office approves any Voucher, it starts showing here in this tab.

Features: 1.

2.

3.

4.

5.

6.

7.

8.

9.

So that the Makkah office can instantly prepare for the relevant operations days ahead of time.

Results: We can manage and see upcoming makkah vouchers with details here

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.

Sno Passport no Mutamer name Status Group name Booking no Visa company Voucher no Actions

Vouchers Arriving Tomorrow

Makkah

Login Module

Tomorrow Voucher Makkah

Form

Manage Tomorrow Voucher

Description: The major work of Makkah office is to receive the arriving hajjis.

We have made a special screen for the vouchers which are due to arrive tomorrow so that Makkah office can prepare on a single click.

Results: We can manage and see tomorrow makkah vouchers with details here.

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Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

Sno Passport no Mutamer name Status Group name Booking no Visa company Voucher no

Voucher QR Code Scanning by Makkah & Madinah Office

Officers in Makkah & Madinah will be able to scan the QR code printed on the voucher to directly access the voucher from their mobile, 1. To cross check the authenticity of the voucher.

2.

To directly check-in the voucher by assigning hotel, room,bed to the voucher.

With the help of QR the working hours have been reduced and more checkin can be managed in very less time SLIDE /

Direct Check-In via QR Code

Makkah

Login Module Form

Check-In Manage Check-In

Description: Functionality::

Officers in Makkah & Madinah can scan the QR code via their phone and directly checkin the voucher and assign them the hotel, room, bed.

Results: A Lot of time will be saved and the vouchers can be check in to the software easily:

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

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HP Hotel Type Occupancy Type Rate Type Discount Check-in Date Check0in Time No of Nights Extra Bed Cost Extra Food Service Cost Remarks

Manage Check-In

Login Module Form

Description: Those hajji’s who are approved with their vouchers they shown up along with check in and check

Result: This window will show the check-In details of the hajji’s. It manages hajji and monitor their check in details.

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Makkah Check-In Manage Check-In

Functionality:: 1.

2.

3.

4.

5.

6.

7.

8.

Package Company Usp Room Adult Infants Child Actions

Add New Check In

Login Module Form

Description: Those hajji’s who are approved with their vouchers they shown up along with check in and check out

Makkah Office Check-In Manage Check-In

Functionality: 1.

Result: Those hajji’s who are approved with their vouchers they shown up along with.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

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HV (Hotel Voucher Number) Hotel Type Occupancy Type Rate Type Discount Check-In Date Check-in Time No Of Nights Extra Bed Cost Extra Food Service Cost Remarks

Ziarat Scheduled Tomorrow

Login

Makkah Office Ziarat

Module Form

Ziarat Scheduled Tomorrow

Description: Makkah Officers have make arrangements to take hajis to ziarats on daily basis.

This screen distinguished all those vouchers who have opted for Ziarats.

Makkah officer can see it separately

Result: A Lot of time will be saved of the Makkah officer.

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Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

HV (Hotel Voucher Number) Hotel Package Hotel Type Ziarat Adult Child INF View Voucher

Manage Check-Out

Login Module Form

Description: Those hajji’s who are approved with their vouchers they shown up along with check in and check out

Result: This window will show the check-out details of the hajji’s. It manages hajji and monitor their check out details.

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Makkah Office Check-Out Manage Check-Out

Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

Package Company Usp Room Adult Infants Child Actions

Add New Check-Out

Module Form Description: Those hajji’s who are approved with their vouchers they shown up along check out Once the haji has completed its time in the city and is ready to move to other city or departure for the airport.

The Officer in Makkah and Madinah will checkout the voucher.

Makkah Office

Login

Check-Out Manage Check-Out

Functionality: 1.

2.

3.

4.

5.

HV (Hotel Voucher Number) Check-Out Date Check-Out Time Extend Nights Remarks

Result:

Result:

Those hajji’s who are approved with their vouchers they shown up along with check out. .It manages the details of the hajji’s who checked-out.

Those hajji’s who are approved with their vouchers they shown up along with check out. .It manages the details of the hajji’s who checked-out.

SLIDE / 84

Manage Hotel, Room, Bed

Login

Makkah Office

Module

Hotel

Form

Manage Hotel

Description: Makkah office will add hotels in makkah, which we have discussed in detail in the previous slides.

Functionality: 1.

2.

3.

4.

5.

6.

Result: Those hajji who got approved with their vouchers they shown up by their information with the QR code.

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7.

8.

Qr code Hotel name City Ownership type Distance from haram Nearest gate of haram Iframe Ad by

Reports

Login

Makkah Office

Module

Reports

Form

Reports Functionality: 1.

2.

Description:

3.

Those hajji’s who are approved with their vouchers they shown up along with check in and check out

4.

Result:

6.

This screen is the makkah office login screen.

One could find different reports here after searching the report by date, company and city.

5.

7.

8.

9.

SLIDE / 86

10.

Haji reports Agent wise haji reports City wise agent reports Pakistan office reports Departure intimation reports Arrival intimation reports Ziarat reports Madinah haji reports Makkah haji reports Hotel reports

Hajji Reports

Login Module Form

Description: This is a hajji report in Excel sheet format showing information accordingly.

Result: This is the makkah office login screen. Can view the hajji report with the given information.

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Makkah Office Reports Hajji Reports Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

Hajji Name Voucher Name Adult Child Infant Hotel City Status Agent Name

Hotel Reports

Login Module Form

Description: This is a hotel report in Excel sheet format showing information accordingly.

Result: This is the makkah office login screen. Can view the hotel report with the given information.

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Makkah Office Reports Hotel Reports Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

Hotel Voucher Name Adult Child Total PAX Package Room Type Transport Ziarat Company Check-In Days Check-Out Room Number

Aitekaf Reports

Login Module Form

Description: This is a aitekaf report in Excel sheet format showing information accordingly.

Result: This is the makkah office login screen. Can view the hotel report with the given information.

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Makkah Office Reports Aitekaf Reports Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

Hotel Voucher Number Hajji Name Package Room Type Transport Aitekaf Check-In Days Check-Out Room Number

Ziarat Reports

Login Module Form

Description: This is a ziarat report in Excel sheet format showing information accordingly.

Result: This is the makkah office login screen. Can view the ziarat report with the given information.

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Makkah Office Reports Ziarat Reports Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

Hotel Voucher Number Adult Child Infant Total PAX Package Room Type Transport Ziarat Company Check-In Days Check-Out Room Number

Madinah Office User Manual

Volume 2 Section 4 SLIDE / 91

Main Screen

Login

Madinah Office

Module

Dashboard

Form

Main Screen

Result: This screen is the Madinah office login screen.

Once the login credentials are entered this screen will appear. This window is the dashboard of madinah office showing all the options.

Description: Dashboard shows all the options

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Functionality: 1.

2.

3.

4.

5.

Check in Check out Haji Hotel status Reports

Manage Upcoming Voucher

Login

Madinah Office

Module

Upcoming Voucher Madinah

Form

Manage Voucher

Description: Madinah office can view all the vouchers via this screen.

As soon as Pakistan Office approves the vouchers it starts showing to Madinah office in this tab, so they can make prior arrangements.

Results: Multiple vouchers are managing on this screen with details..

SLIDE / 93

Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

Sno Passport no Mutamer name Status Group name Booking no Visa company Voucher no Actions

Voucher arriving Tomorrow

Login

Madinah Office

Module

Upcoming Voucher Madinah

Form

Manage Voucher

Description: Madinah office can view all the vouchers scheduled for arrival tomorrow via this screen.

Madinah office in this tab, can view all the Hajis arriving tomorrow so they can make prior arrangements.

Results: Multiple vouchers are managing on this screen with details..

SLIDE / 94

Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

Sno Passport no Mutamer name Status Group name Booking no Visa company Voucher no Actions

Voucher QR Code Scanning by Makkah & Madinah Office

Officers in Makkah & Madinah will be able to scan the QR code printed on the voucher to directly access the voucher from their mobile, 1. To cross check the authenticity of the voucher.

2.

To directly check-in the voucher by assigning hotel, room,bed to the voucher.

With the help of QR the working hours have been reduced and more checkin can be managed in very less time SLIDE /

Direct Check-In via QR Code

Madinah

Login Module Form

Check-In Manage Check-In

Description: Functionality::

Officers in Makkah & Medinah can scan the QR code via their phone and directly checkin the voucher and assign them the hotel, room, bed.

Result. s: Alot of time will be saved and the vouchers can be checkin to the software easily:

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

SLIDE / 96

HP Hotel Type Occupancy Type Rate Type Discount Check-in Date Check0in Time No of Nights Extra Bed Cost Extra Food Service Cost Remarks

Manage Check-In

Login Module Form

Description: Those hajji’s who are approved with their vouchers they shown up along with check in and check out

Result: This screen is the madinah login screen. It manages the details of the hajji’s who checked-in.

SLIDE / 97

Madinah Office Check-In Manage Check-In

Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

Package Company Usp Room Adult Infants Child Actions

Add New Check-In

Login

Madinah Office

Module

Check-In

Form

Manage Check-In

Description: Those hajji’s who are approved with their vouchers they shown up along with check in and check out

Functionality:

Hajis wil be assigned hotel, room, and bed

2.

3.

4.

5.

6.

7.

8.

9.

10.

Result: This screen is the madinah login screen. It manages the details of the hajji’s who checked-in.

1.

11.

SLIDE / 98

HV (Hotel Voucher Number) Hotel Type Occupancy Type Rate Type Discount Check-In Date Check-in Time No Of Nights Extra Bed Cost Extra Food Service Cost Remarks

Ziarat Scheduled Tomorrow

Login

Makkah Office Ziarat

Module Form

Ziarat Scheduled Tomorrow

Description: Makkah Officers have make arrangements to take hajis to ziarats on daily basis.

This screen distinguished all those vouchers who have opted for Ziarats.

Makkah officer can see it separately

Result: A Lot of time will be saved of the Makkah officer.

SLIDE / 99

Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

HV (Hotel Voucher Number) Hotel Package Hotel Type Ziarat Adult Child INF View Voucher

Manage Check-Out

Login

Madinah Office

Module

Check-Out

Form Description: Those hajji’s who are approved with their vouchers they shown up along with check in and check out

Result: This screen is the madinah login screen. It manages the details of the hajji’s who checked-out.

SLIDE / 100

Manage Check-Out

Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

Package Company Usp Room Adult Infants Child Actions

Add New Check-Out

Login

Madinah Office

Module

Check-Out

Form Description: Once the haji has completed its time in the city and is ready to move to other city or departure for the airport.

The Officer in Makkah and Madinah will checkout the voucher.

Result:

This screen is the madinah login screen.

Here we add the check-out details and hotel voucher number of the hajji.

SLIDE / 101

Manage Check-Out Functionality: 1.

2.

3.

4.

5.

HV (Hotel Voucher Number) Check-Out Date Check-Out Time Extend Nights Remarks

Manage Hotel, Room & Bed

Login

Madinah Office

Module

Hotel

Form

Manage Hotel

Description: Functionality:

Madinah office will add hotels in makkah, which we have discussed in detail in the previous slides.

1.

2.

3.

4.

5.

Result:

6.

This screen is the Madinah office login screen.

It manages and shows the information of hotels by its name, distance and ownership type. QR codes are also displayed on this screen.

7.

8.

SLIDE / 102

Qr code Hotel name City Ownership type Distance from haram Nearest gate of haram Iframe Ad by

Manage Reports

Login Module Form

Description: Those hajji’s who are approved with their vouchers they shown up along with check in and check out

Madinah Office Reports Manage Reports Functionality: 1.

2.

3.

4.

Result: This screen is the Madinah login screen. One could find different reports here after searching the report by date, company and city.

SLIDE / 103

5.

6.

7.

8.

9.

10.

Haji reports Agent wise haji reports City wise agent reports Pakistan office reports Departure intimation reports Arrival intimation reports Ziarat reports Madinah haji reports Makkah haji reports Hotel reports

Hajji Reports

Login Module Form

Description: This is a hajji report in Excel sheet format showing information accordingly.

Result: This is the madinah office login screen. Can view the hajji report with the given information.

SLIDE / 104

Madinah Office Reports Hajji Reports Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

Hajji Name Voucher Name Adult Child Infant Hotel City Status Agent Name

Hotel Reports

Login Module Form

Description: This is a hotel report in Excel sheet format showing information accordingly.

Result: This is the madinah office login screen. Can view the hotel report with the given information.

SLIDE / 105

Madinah Office Reports Hotel Reports Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

Hotel Voucher Name Adult Child Total PAX Package Room Type Transport Ziarat Company Check-In Days Check-Out Room Number

Aitekaf Reports

Login Module Form

Description: This is a aitekaf report in Excel sheet format showing information accordingly.

Result: This is the madinah office login screen. Can view the hotel report with the given information.

SLIDE / 106

Madinah Office Reports Aitekaf Reports Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

Hotel Voucher Number Hajji Name Package Room Type Transport Aitekaf Check-In Days Check-Out Room Number

Ziarat Reports

Login Module Form

Description: This is a ziarat report in Excel sheet format showing information accordingly.

Result: This is the madinah office login screen. Can view the ziarat report with the given information.

SLIDE / 107

Madinah Office Reports Ziarat Reports Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

Hotel Voucher Number Adult Child Infant Total PAX Package Room Type Transport Ziarat Company Check-In Days Check-Out Room Number

Owners Main Screen Description: We have made a special login for the owners , who will be getting all the KPIs of the organization. But we will make a separate document for that.

The owners can get graphs reports and business related information giving real time efficiency of business.

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Login

Owner

Module

Dashboard

Form

Main Screen Functionality: 1.

2.

3.

4.

5.

6.

7.

8.

New Voucher Check In Check Out New Hajji Hotel Reports Search by Voucher Number Search by Hotel Name

JazakAllah Khair CONTACT US for further details Ahmed Masroor CEO, Time Global Tech

+92 335 8273725 director.tgi@gmail.com

Muhammad Khizar COO, Time Global Tech

+92 335 8273725 muhammadkhizar.tgi@gmail.com

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www.TimeGlobalTech.co m