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Workgroup Survey
Workgroup Survey Findings15
The workgroup survey was shared with workgroup attendees through a link. Responses were collected between June 6 and September 1, 2022. Participation was voluntary and unpaid. The majority of workgroup attendees were returning stakeholders who have attended at least one workgroup before (85%). However, new individuals (15%) are still being introduced to the OC Navigator as they noted that they attended a workgroup for the first time. The most common number of workgroups attended was 2-5 meetings (60%).
Figure 4.4. Number of workgroups respondents participated in throughout their engagement with the OC Navigator
5% 5% 5%
10% 15%
60%
This is my first meeting
2-5 meetings
6-10 meetings
11-15 meetings
16-20 meetings
21+ meetings
Figure 4.5. Workgroup survey respondents answered questions related to Chorus’ core engagement concepts to determine the extent to which they were used throughout the workgroup.
Transparency
78.9%
Respect Power-Sharing
73.6% 63.2%
Of respondents rated the team as “Very Good” or “Excellent” in letting community members know what is going on with the project
Co-Leadership
Of respondents rated the team as “Very Good” or “Excellent” in valuing different perspectives Of respondents rated the team as “Very Good” or “Excellent” in enabling all people involved to voice their views
Two-Way Knowledge Exchange
68.4% 68.4%
Of respondents rated the team as “Very Good” or “Excellent” in using the ideas and input of community members Of respondents rated the team as “Very Good” or “Excellent” in demonstrating that community members’ ideas are more important than their ideas
Respondents also provided open-ended responses at the end of the workgroup survey. These openended responses were:
The meeting was heavily attended by folks who are really involved with the roll out of the navigator. Not many community members or individuals who would use the platform.
For this particular meeting, the conversation became a bit hard to follow at times. I’m not sure if a direct ask was made to me, as a participant, where I had enough confidence to speak on. Very informative; I learned a lot about the website OC Navigator.
[The meeting facilitator] is very good and is very thoughtful with their comments. Thank you for listening to the community and allowing us to be a part of this process. [I want] tools for our community to be more interested in participating.
More time to be able to absorb more information and be able to share what I learned and help those who use it the most.
I believe it would be helpful for presenter to present with more enthusiasm :)
Validate the comments in the chat as participation, since some of us are unable to unmute ourselves to make comments.
LEARNINGS FROM WORKGROUP SURVEYS
• Structure of engagement activities affects overall level of engagement. Initial introductions are important for community building and demonstrate joviality and care between the Chorus team and workgroup participants – even new participants.
• Differences in the way meeting facilitators present affects overall feelings of engagement.
Tone, speed of speech, offering thanks for input, and active listening all improve levels of comfort among community stakeholders and facilitate meeting discussions and overall level of engagement. • Workgroups are a key engagement activity for individuals to feel heard. Community engagement elements are present in workgroups and workgroup participants report appreciation for the opportunity to be heard. Workgroup facilitators demonstrate transparency and respect throughout the meeting but could focus more efforts on enabling people to voice their views, using the ideas of community members, and demonstrating that community members ideas are more important than facilitators ideas.
