ACTION AFRICA HELP INTERNATIONAL Head Office – P. O. Box 76598 00508 FAWE House, Chania Avenue Nairobi, KENYA
Phone: +254 20 300 77 55 Mobile: +254 722 20 77 26 Fax: +254 20 300 77 68 E-mail: firstname.lastname@example.org
Kenya, Somalia, South Sudan, Uganda, Zambia
AAH-I Directors, Country Programme Manager Kenya, Other Directorate Staff, Country Directors/Teams, donor reps and other NGO M&E staff
GENERAL POSITION SUMMARY Working under the direction of the Technical Director, the M&E Manager will ensure high quality program information is available and used to promote program accountability, learning, and improvement. The job-holder will perform quality control and regular audit of the program progress and results. S/he will also provide informed and independent professional advice to the national programmes with a view to improving the delivery process and achieving high impact outcomes. Personal specifications will include excellent statistical acumen, investigative skills and writing skills. The M&E Manager will lead in the use of the M&E software to measure programming impact, capture learning, and manage the knowledge bank. S/he will be key in the implementation of the AAH-I strategic plan, making sure that data on the M&E indicators is collected, analysed and shared to monitor progress of programmes towards the desired impact. SPECIFIC DUTIES & RESPONSIBILITIES M&E systems’ development Design and maintain a monitoring and evaluation system for the programs that produces timely and accurate data capture. Lead in revision of the program indicators and results matrix whenever appropriate and based on program experience Master and lead in the use of the M&E software and other technological innovations for collecting and analyzing data so as to measure programming impact. Evaluation and impact assessment Develop, standardize and deploy survey tools, and other data collection forms to realize the effective use of monitoring plans. With stakeholders, set out the framework and procedures for evaluating program activities and outcomes Review existing social and economic data, including methods employed in data collection to ensure they are fit for use as baseline statistics for impact evaluation Based on the review of existing data on the area, draw up the TOR for, design and cost out a baseline survey, needs assessments, and impact evaluations Design appropriate tools for conducting participatory discussions with groups of clients Implement and improve existing monitoring tools for staff to ensure the appropriateness of the program and to gauge its impact, including a system of recording and presenting relevant data. Design and oversee rigorous evaluations of the impact and scalability of programs.
Support external program evaluation missions (mid-term and end-project evaluations), where external project evaluations are commissioned
Information / knowledge management Prepare consolidated program progress reports for management submission to relevant bodies. Also guide partner agencies in preparing their progress reports. Mentor staff on quality report writing, keeping in mind the donor and all other stakeholder requirements. Create regular discussion forums for cross-sharing and debating on M&E findings and processes. Document and disseminate key findings from program studies and evaluations in accessible forms that can influence program design and donor policies. M&E capacity building Develop a plan for project-related capacity-building on M&E and for any computerbased support that may be required Train project staff on the efficient use of the M&E software and other tools, ensuring they all understand the importance of M&E to programming Train program staff and local partners on the logical framework, data management, data analysis and results-oriented programming, basic surveying and sampling techniques, monitoring and evaluation methods and principles and report writing techniques and requirements for AAH-I donors. Supervise training of partners in M&E and reporting and engage them in monitoring their own projects. Quality assurance Conduct periodic client audits/visits also with a view of identifying success stories. Ensure all trainings delivered to staff and partners are properly and timely documented. Re-constitute Country M&E Focal Teams and capacity build them on their roles to ensure full functionality Work with Country M&E Focal teams and partner agency M&E team to agree and execute periodic progress monitoring and reporting, in line with the overall reporting timelines. Identify the need and draw up ToRs for specific project studies. Travel to the country programmes to monitor and evaluate projects, train staff, and roll out new tools and software SUPERVISORY RESPONSIBILITY: Technical oversight of all M&E staff KNOWLEDGE AND EXPERIENCE: Master’s degree in statistics, project management, or related fields. At least 5 years’ experience as a M&E officer in an INGO Excellent end-user skills in a M&E software commonly used by INGOs Previous experience with EED and USAID donors. Familiarity with the Results Framework and Logical Framework approaches is required. Experience in M&E methods and approaches (including quantitative, qualitative and participatory) Experience delivering capacity building programs in the economic development sector for multiple stakeholders such as women’s groups, youth groups and CSOs.
Demonstrated experience and skill in information analysis and writing comprehensive and high quality reports. Familiarity with and a supportive attitude towards processes of strengthening local organizations and building local capacities for self-management. Advanced computer skills in all MS Office programmes. Prior management experience and strong organizational skills Excellent oral and written English skills
APPLICATION INSTRUCTIONS Interested candidates can email applications together with CVs (indicating day telephone number, a functional email address and contact details for 3 referees) should be addressed to: email@example.com to be received by Friday 25th February, 2014 at 5:00 pm. The email Subject Line must show the job title of the position applied for. AAH is an equal-opportunity employer and women are strongly encouraged to apply. Due to the urgency of the positions, applications will be reviewed as they are received and only those selected for the interviews will be contacted.