TEST BANK for New Perspectives Microsoft Office 365 & Access 2016: Introductory 1st Edition. by Mark

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Access Module 01: Creating a Database

Access Module 01: Creating a Database 1. A database or a relational database is a collection of related tables. _________________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Introduction to Database Concepts 2. Each record in a table is uniquely identified by a foreign key. _________________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Introduction to Database Concepts 3. A software program that lets the user create databases and then manipulate the data in the databases is called a database management system (DBMS). _________________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Managing a Database 4. A table is a predesigned database that includes professionally designed database objects. _________________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Starting Access and Creating a Database 5. The only option available for creating tables in Access is to use the datasheet view. _________________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Creating a Table in Datasheet View 6. The number of the currently selected record in a table and the total number of records in the table are displayed in the Current Record box which appears between the two sets of navigation buttons on a data sheet. _________________________ a. True b. False Copyright Cengage Learning. Powered by Cognero.

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Access Module 01: Creating a Database ANSWER: True POINTS: 1 REFERENCES: Creating a Table in Datasheet View 7. A question asked about the data stored in a database is called a primary key. _________________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Creating a Table in Datasheet View 8. A query is used to enter, edit, and view records in a database. _________________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Session 1.2 Visual Overview 9. When creating a form in Access, the Layout view allows the user to make design changes to the form while it is displaying data. _________________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Creating a Simple Form 10. Compacting a database rearranges the data and objects in a database to decrease its file size. _________________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Managing a Database 11. A single characteristic or attribute of a person, place, object, event, or idea is a table. _________________________ ANSWER: False - field POINTS: 1 REFERENCES: Introduction to Database Concepts 12. A relationship between two tables in a database is formed using a Backstage field. _________________________ ANSWER: False - common POINTS: 1 REFERENCES: Introduction to Database Concepts Copyright Cengage Learning. Powered by Cognero.

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Access Module 01: Creating a Database 13. Each Access database may be as large as two gigabytes in size and may have up to 255 people using the database at the same time. _________________________ ANSWER: True POINTS: 1 REFERENCES: Introduction to Database Concepts 14. The default primary key for an Access database is the ID field. _________________________ ANSWER: True POINTS: 1 REFERENCES: Introduction to Database Concepts 15. Field values that may be entered into a field are determined by the data type of the field. _________________________ ANSWER: True POINTS: 1 REFERENCES: Creating a Table in Datasheet View 16. The query results are stored in the database in which the query has been created._________________________ ANSWER: False - are not, aren’t POINTS: 1 REFERENCES: Creating a Table in Datasheet View 17. A formatted printout (or screen display) of the contents of one or more tables or queries is a form. _________________________ ANSWER: False - report POINTS: 1 REFERENCES: The CREATE Tab Options 18. It is possible to view all Access objects in the Navigation Pane. _________________________ ANSWER: True POINTS: 1 REFERENCES: Viewing Objects in the Navigation Pane 19. The default sort order for records in an Access table is based on the values in the primary key field. _________________________ ANSWER: True POINTS: 1 REFERENCES: Introduction to Database Concepts 20. Access report printing options may be changed using the Navigation dialog box. _________________________ ANSWER: False - Print POINTS: 1 REFERENCES: Creating a Simple Report

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Access Module 01: Creating a Database 21. Which Access 2016 view shows the contents of a table as a datasheet? a. Design view b. Datasheet view c. Form view d. Table view ANSWER: b POINTS: 1 REFERENCES: Creating a Table in Datasheet View 22. Which button is used to open and close the Navigation Pane? a. Navigation Bar b. Record c. Shutter Bar Open/Close d. Table View ANSWER: c POINTS: 1 REFERENCES: Session 1.1 Visual Overview 23. To save a table in Access with a name that relates to the database (a name other than the Access default name), it is necessary to complete which process? a. save the table object b. save the database c. save the record d. save the field ANSWER: a POINTS: 1 REFERENCES: Creating a Table in Datasheet View 24. Which Ribbon group allows you to add fields to an Access table with defined data types? a. Properties b. Formatting c. Field Validation d. Add & Delete ANSWER: d POINTS: 1 REFERENCES: Creating a Table in Datasheet View 25. Each row in an Access table datasheet displays which of the following? a. a query b. a record c. a field d. a data type ANSWER: b POINTS: 1 REFERENCES: Creating a Table in Datasheet View 26. Each column in an Access table datasheet represents a ____. a. query b. record c. field d. primary key ANSWER: c POINTS: 1 REFERENCES: Creating a Table in Datasheet View 27. The specific content of a field is referred to as the ____.

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Access Module 01: Creating a Database a. field content b. field value c. table value d. column value ANSWER: b POINTS: 1 REFERENCES: Introduction to Database Concepts 28. Which term identifies a field that appears in two separate tables and may be used to connect records in the separate tables? a. primary key field b. field value c. foreign key field d. common field ANSWER: d POINTS: 1 REFERENCES: Introduction to Database Concepts 29. What is the purpose of the primary key? a. to uniquely identify each record in a table b. to uniquely identify each table in a database c. to create a relationship between two tables in a database d. to create a relationship for queries in a database ANSWER: a POINTS: 1 REFERENCES: Introduction to Database Concepts 30. Data organized as a collection of tables creates this type of data system. a. database b. database management system (DBMS) c. primary key system d. relational database management system ANSWER: d POINTS: 1 REFERENCES: Introduction to Database Concepts 31. Which Access 2016 view contains commands used to manage Access files and options? a. Datasheet view b. Design view c. Backstage view d. Form view ANSWER: c POINTS: 1 REFERENCES: Starting Access and Creating a Database 32. How many characters may a field name in Access contain including numbers, letters, spaces, and special characters? a. 255 b. 36 c. 64 d. 146 ANSWER: c POINTS: 1 REFERENCES: Creating a Table in Datasheet View Copyright Cengage Learning. Powered by Cognero.

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Access Module 01: Creating a Database 33. Another term used for the column selector feature is ____. a. row selector b. record selector c. name selector d. field selector ANSWER: d POINTS: 1 REFERENCES: Creating a Table in Datasheet View 34. Which of the following terms describes the Access feature that allows a user to size a column in datasheet view so that the column is just wide enough to display the longest visible value in the column? a. wide fit b. best fit c. column adjustment fit d. trim fit ANSWER: b POINTS: 1 REFERENCES: Creating a Table in Datasheet View 35. Clicking on the Close option from the Backstage view in Access 2016 performs which of the following tasks? a. closes the current database b. closes the current database and exits Access 2016 c. closes only the current database object d. copies the current database and exits Access 2016 ANSWER: a POINTS: 1 REFERENCES: Managing a Database 36. Which Access database object(s) might be used to enter, edit, and view records in a database? a. tables b. forms c. reports d. both a. and b.

ANSWER: b POINTS: 1 REFERENCES: Creating a Simple Form 37. Which Access database object asks a question about the data stored in a database and displays specific fields and records that answer the question? a. form b. table c. query d. report ANSWER: c POINTS: 1 REFERENCES: Session 1.2 Visual Overview 38. Which Access feature provides information about Access commands and features and instructions about how to use them? a. Query Wizard b. Access Help c. Form Wizard d. Report Wizard ANSWER: b Copyright Cengage Learning. Powered by Cognero.

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Access Module 01: Creating a Database POINTS: 1 REFERENCES: The CREATE Tab Options 39. Which view is used to make design changes to a form while the form is displaying data? a. Design view b. Table view c. Layout view d. Datasheet view ANSWER: c POINTS: 1 REFERENCES: Creating a Simple Form 40. What function does compacting an Access database perform other than reducing the file size? a. sorting the database b. querying the database c. saving the database d. repairing the database ANSWER: d POINTS: 1 REFERENCES: Managing a Database 41. In a relational DBMS, a user may create a database structure that contains which of the following? a. data, fields, and table relationships b. numbers, tables, and fields c. symbols, numbers, and tables d. fields, tables, and table relationships ANSWER: d POINTS: 1 REFERENCES: Introduction to Database Concepts 42. Which of the following is the file extension used for Access 2016 database files? a. .mdb b. .acdbs c. .accdb d. .dbacc ANSWER: c POINTS: 1 REFERENCES: Starting Access and Creating a Database 43. Files created with Access 2016 may be used with which previous version of Access? a. Access 2010 b. Access 2000 c. Access 2005 d. Access 2003 ANSWER: a POINTS: 1 REFERENCES: Starting Access and Creating a Database 44. When working with Access in ____ Mode, the user may tap the buttons on the Ribbon and also tap to use other features of Access 2016. a. Write b. Touch c. Tap d. Tablet ANSWER: b POINTS: 1 Copyright Cengage Learning. Powered by Cognero.

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Access Module 01: Creating a Database REFERENCES: Starting Access and Creating a Database 45. When using a mouse while in an Access 2016 work session, access a shortcut menu for an object by performing this task. a. scroll the vertical scroll bar b. scroll the horizontal scroll bar c. cllick on the Navigation Pane d. right click ANSWER: d POINTS: 1 REFERENCES: Creating a Table in Datasheet View 46. Experienced database developers avoid using spaces in field names and object names because names with spaces might cause errors if the objects are involved in ____. a. creating reports using Access b. related databases c. programming tasks d. queries ANSWER: c POINTS: 1 REFERENCES: Creating a Table in Datasheet View 47. Which data type allows field values to contain letters, digits, and other characters? a. Short Text b. AutoNumber c. Currency d. Date/Time ANSWER: a POINTS: 1 REFERENCES: Creating a Table in Datasheet View 48. Which two keys on the keyboard allow an Access user to move the insertion point to the next field to the right in datasheet view when entering data? a. Tab, Insert b. Enter, PgDn c. Insert, PgUp d. Tab, Enter ANSWER: d POINTS: 1 REFERENCES: Creating a Table in Datasheet View 49. Which of the following attributes of a table are saved only when the table object is saved? a. records b. field values c. characteristics of the fields d. data records ANSWER: c POINTS: 1 REFERENCES: Creating a Table in Datasheet View 50. When copying and pasting records from one table to another, the records must first be copied to the ____. a. database b. query c. storage device d. clipboard ANSWER: d Copyright Cengage Learning. Powered by Cognero.

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Access Module 01: Creating a Database POINTS: 1 REFERENCES: Copying Records from Another Access Database 51. Records in separate tables may be connected through a(n) ____________________ that appears in both tables.

ANSWER: common field POINTS: 1 REFERENCES: Introduction to Database Concepts 52. A field in a second table that is the primary key in the first table is used to form a relationship between the two tables; the field in the second table is called a(n) ____________________.

ANSWER: foreign key POINTS: 1 REFERENCES: Introduction to Database Concepts 53. All of the data in a relational database are contained in ____________________.

ANSWER: tables POINTS: 1 REFERENCES: Introduction to Database Concepts 54. The default ____________________ provided by Access is the ID field.

ANSWER: primary key POINTS: 1 REFERENCES: Introduction to Database Concepts 55. A table’s contents are shown in rows and columns when using the ____________________ view.

ANSWER: Datasheet POINTS: 1 REFERENCES: Creating a Table in Datasheet View 56. There are two ways to move vertically from one record to another in a table; use the vertical scroll bar or the ____________________.

ANSWER: navigation buttons POINTS: 1 REFERENCES: Navigating a Datasheet 57. Clicking or tapping this navigation button ANSWER: last record POINTS: 1 REFERENCES: Navigating a Datasheet

moves the insertion point to the ____________________ in a table.

58. Data can be presented in customized and useful ways different from tables and queries by using a Simple ____________________.

ANSWER: form POINTS: 1 REFERENCES: Creating a Simple Form Copyright Cengage Learning. Powered by Cognero.

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Access Module 01: Creating a Database 59. Access reports are based on a selected ____________________ or ____________________.

ANSWER: table, query POINTS: 1 REFERENCES: Creating a Simple Report 60. Use the ____________________ feature on the Ribbon to see how many pages are in a report based on the current layout.

ANSWER: Print Preview POINTS: 1 REFERENCES: Creating a Simple Report 61. An important reference tool available in Access 2016, which may be used to assist a user with problems that might occur, is the ____________________ system.

ANSWER: Access Help POINTS: 1 REFERENCES: Using Microsoft Access Help 62. The process of decreasing the file size of a database and enhancing the performance of the database is called ____________________ the database.

ANSWER: compacting POINTS: 1 REFERENCES: Managing a Database 63. The ____________________ option is available to compact and repair a database file automatically every time the database is closed.

ANSWER: Compact on Close POINTS: 1 REFERENCES: Managing a Database 64. What are the five primary functions of a Database Management System (DBMS)?

ANSWER: 1. A DBMS allows the creation of database structures containing fields, tables, and table relationships.

2. A DBMS lets users easily add new records, change field values in existing records, and delete records.

3. A DBMS contains a built-in query language, which lets you obtain immediate answers to the questions (or queries) you ask about your data.

4. A DBMS contains a built-in report generator, which produces professional-looking, formatted reports from the data.

5. A DBMS protects databases through security, control, and recovery facilities.

POINTS: 1 REFERENCES: Introduction to Database Concepts TOPICS: Critical Thinking 65. Explain the difference between a primary key and a foreign key.

ANSWER: The primary key may consist of one or more fields whose values are used to uniquely identify each record in a table.

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Access Module 01: Creating a Database If the same field used as the primary key in one table is also used as a field in another table, and that field is used to create a relationship between the two tables, that field is called a foreign key in the second table. The foreign key is not used to uniquely identify records in the second table.

POINTS: 1 REFERENCES: Introduction to Database Concepts TOPICS: Critical Thinking Identify the letter of the choice that best matches the phrase or definition. a. field value b. primary key c. Backstage view d. data type e. Current Record Box f. Create tab g. query h. Simple Query Wizard i. Print Preview j. File tab REFERENCES: Introduction to Database Concepts Starting Access and Creating a Database Creating a Table in Datasheet View Creating a Simple Query 66. The specific content of a field.

ANSWER: a POINTS: 1 67. A field, or collection of fields, whose values are used to uniquely identify each record in a table.

ANSWER: b POINTS: 1 68. The Access 2016 view that allows the user to manage files and options.

ANSWER: c POINTS: 1 69. AutoNumber and Short Text are two examples of this Access feature which determines the values that may be entered in a field.

ANSWER: d POINTS: 1 70. A status box that displays the number of the current record and the total number of records in a table.

ANSWER: e POINTS: 1 71. The Access Ribbon tab that allows the user to create database objects such as tables, forms, and reports.

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Access Module 01: Creating a Database ANSWER: f POINTS: 1 72. A question that is asked about the data stored in a database.

ANSWER: g POINTS: 1 73. An Access 2016 tool that allows the user to quickly add fields and records to display in query results.

ANSWER: h POINTS: 1 74. The Access 2016 view that shows the number of pages that will be printed.

ANSWER: i POINTS: 1 75. The Access Ribbon tab that offers the option for the user to compact and repair a database.

ANSWER: j POINTS: 1

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Access Module 02: Building a Database and Defining Table Relationships

Access Module 02: Building a Database and Defining Table Relationships 1. The F6 key toggles the Access table workspace between the Table Design grid and the Field Properties pane. _________________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Session 2.1 Visual Overview 2. All fields in a database should be contained in one table. _________________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Modifying Field Properties 3. Data redundancy should be avoided because it wastes storage space and might cause inconsistencies within the database. _________________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Guidelines for Designing Databases 4. Access automatically assigns the Number data type to all new fields. _________________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 5. Access does not require a field description for every field included in a table. _________________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Creating a Table in Design View 6. Access does not allow data to be imported from sources other than another Access database. _________________________ Copyright Cengage Learning. Powered by Cognero.

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Access Module 02: Building a Database and Defining Table Relationships a. True b. False ANSWER: False POINTS: 1 REFERENCES: Importing Data from an Excel Worksheet 7. The Data Type Gallery, which allows the entry of groups of fields using the Quick Start selection, is only available in Datasheet view. _________________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Adding Fields to a Table Using the Data Type Gallery 8. Field names in a table may only be changed in Design view. _________________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Modifying the Structure of an Imported Table 9. When text is used as the Default Value for a field property, it is recommended that the text be enclosed within quotation marks to avoid an “invalid syntax” error message. _________________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Setting the Default Value Property for a Field 10. In order to define table relationships, each table being joined must contain a common field. _________________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Defining Table Relationships 11. Relationship integrity is a set of rules used by Access to maintain consistency between related tables when data in either table is updated. _________________________ ANSWER: False - Referential integrity POINTS: 1 REFERENCES: Defining Table Relationships Copyright Cengage Learning. Powered by Cognero.

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Access Module 02: Building a Database and Defining Table Relationships 12. The Address Quick Start selection adds a group of relationships related to an address including Address, City, State, etc. _________________________ ANSWER: False - fields POINTS: 1 REFERENCES: Adding Fields to a Table Using the Data Type Gallery 13. A key or combination of keys that complete an action more efficiently than using the mouse is called a(n) keyboard shortcut. _________________________ ANSWER: True POINTS: 1 REFERENCES: Adding Records to a New Table 14. Access does not require a table to have a(n) primary key. _________________________ ANSWER: True POINTS: 1 REFERENCES: Creating a Table in Design View 15. In the Database Design grid, press the Enter key to move from one property to the next property. _________________________ ANSWER: False - Table Design grid POINTS: 1 REFERENCES: Session 2.1 Visual Overview 16. The field name displayed in database objects, including forms and reports, is determined by the Caption property. _________________________ ANSWER: True POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 17. The Currency data type is accurate up to 4 digits on the right side of the decimal point. _________________________ ANSWER: True POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 18. A primary key that consists of two or more fields is called a(n) redundant key. _________________________ ANSWER: False - composite key POINTS: 1 REFERENCES: Guidelines for Designing Databases 19. ____ is the default name for a new table in an Access database. a. My table b. Table1 c. ADB Table d. TableA ANSWER: b POINTS: 1 REFERENCES: Session 2.1 Visual Overview Copyright Cengage Learning. Powered by Cognero.

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Access Module 02: Building a Database and Defining Table Relationships 20. The ____ property allows the database designer to explain the purpose of a field or how a field is used. a. Data type b. Field size c. Required d. Description ANSWER: d POINTS: 1 REFERENCES: Table Window in Design View 21. A database management system is a useful tool only if it meets which of the following criteria? a. produces reports b. contains simple records c. meets the needs of its users d. meets the needs of the designer ANSWER: c POINTS: 1 REFERENCES: Guidelines for Designing Databases 22. A field used to connect one table logically with another table is called a ____ field. a. common b. primary c. composite d. data ANSWER: a POINTS: 1 REFERENCES: Guidelines for Designing Databases 23. A database system determines how to store, display, and process field values based on which of the following? a. field names b. field properties c. field captions d. field size ANSWER: b POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 24. When choosing field names, it is best to choose names that ____. a. include both numbers and letters in the name b. use only uppercase characters c. describe the content or purpose of the field d. use only lowercase letters and no spaces ANSWER: c POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 25. Which data type would be the best logical data type for a field named PaidDate? a. Currency b. Number c. Memo d. Date/Time ANSWER: d POINTS: 1 REFERENCES: Guidelines for Setting Field Properties Copyright Cengage Learning. Powered by Cognero.

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Access Module 02: Building a Database and Defining Table Relationships 26. The default character length for the Short Text data type is ____ characters. a. 55 b. 255 c. 64 d. 15 ANSWER: b POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 27. Which data type allows both positive and negative numbers as field values? a. Number b. Date/Time c. AutoNumber d. Short Text ANSWER: a POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 28. The data type that allows both sequential and random numbering is the ____ data type. a. Number b. Currency c. AutoNumber d. Long Date ANSWER: c POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 29. The ____ data type only allows a field length of 1 character and is used to indicate the presence or absence of a condition. a. AutoNumber b. Short Text c. Yes/No d. Long Text ANSWER: c POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 30. Which of the following is the most logical data type to use if a field will contain long comments or explanations? a. Hyperlink b. Short Text c. Memo d. Long Text ANSWER: d POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 31. Which data type allows the designer to define the Field Size property? a. Long Text b. Hyperlink c. Memo d. AutoNumber ANSWER: d POINTS: 1 REFERENCES: Guidelines for Setting Field Properties Copyright Cengage Learning. Powered by Cognero.

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Access Module 02: Building a Database and Defining Table Relationships 32. The ____ property specifies the number of decimal places displayed to the right of the decimal point. a. Decimal Places b. Input Mask c. Default Value d. Format ANSWER: a POINTS: 1 REFERENCES: Creating a Table in Design View 33. Which symbols would be used to create a custom date format that would display July 4, 2016 as 7/04/16? a. mm/dd/yyyy b. m/ddd/yy c. mmm/d/yyyy d. m/dd/yy ANSWER: d POINTS: 1 REFERENCES: Creating a Table in Design View 34. A custom date format set for a Date/Time field that contains the symbols mmm/dd/yy would display the date as ____. a. July 4, 2016 b. 07/04/16 c. 7/4/2016 d. Jul/04/16 ANSWER: d POINTS: 1 REFERENCES: Creating a Table in Design View 35. Which data type would be most logical to use for a field named BillPaid to indicate if an invoice has been paid? a. Yes/No b. Memo c. Text d. AutoNumber ANSWER: a POINTS: 1 REFERENCES: Creating a Table in Design View 36. A field in an Access database table that has no value is determined by Access to have a ____ value. a. custom b. zero c. null d. number ANSWER: c POINTS: 1 REFERENCES: Creating a Table in Design View 37. Changing the order of fields in a database table is an example of changing a table’s ____. a. purpose b. structure c. data d. value ANSWER: b POINTS: 1 REFERENCES: Creating a Table in Design View 38. Formatting Date/Time fields changes only the way data is displayed, not the field ____. a. values b. letters Copyright Cengage Learning. Powered by Cognero.

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Access Module 02: Building a Database and Defining Table Relationships c. numbers d. mask ANSWER: a POINTS: 1 REFERENCES: Creating a Table in Design View 39. The common field between two tables in the Relationship window is indicated by a(n) ____. a. key icon b. field name c. join line d. infinity symbol ANSWER: c POINTS: 1 REFERENCES: Modified Visit table in Datasheet view 40. Which of the following would be a likely reason that an Import process from an Excel spreadsheet to an Access database might fail? a. there is no relationship between tables b. the Excel and Access caption property values to do not match c. the data was entered incorrectly d. the Access field names and the Excel worksheet column headings do not match ANSWER: d POINTS: 1 REFERENCES: Importing Data from an Excel Worksheet 41. To begin importing data from an Excel spreadsheet, click on the ____ tab on the ribbon. a. Create b. Database Tools c. External Data d. Home ANSWER: c POINTS: 1 REFERENCES: Importing Data from an Excel Worksheet 42. By choosing the Definition Only option in the Import Objects dialog box, the ____ of a table is imported, but not the ____. a. data, structure b. data type, structure c. structure, data d. structure, data type ANSWER: c POINTS: 1 REFERENCES: Creating a Table by Importing an Existing Table or Table Structure 43. A value set in the Field Properties pane that appears in a field automatically is the ____ for the field. a. entered value b. changed value c. default value d. permanent value ANSWER: c POINTS: 1 REFERENCES: Modifying the Structure of an Imported Table Copyright Cengage Learning. Powered by Cognero.

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Access Module 02: Building a Database and Defining Table Relationships 44. It is important that data being imported from a text file into Access are separated by a character, such as a comma, which defines the text file as a(n) ____ text file. a. imported b. readable c. delimited d. external ANSWER: c POINTS: 1 REFERENCES: Adding Data to a Table by Importing a Text File 45. A relationship between Access tables that is a relationship between one record in the first table and zero, one, or many records in the second table, and at least one record in the second table matches at most one record in the first table, is defined as a ____ relationship. a. One-to-One b. One-to-Many c. One-to-Most d. Many-to-One ANSWER: b POINTS: 1 REFERENCES: Defining Table Relationships Case-Based Critical Thinking Questions Interns Leah and Santana are organizing a summer camp for children ages 5-10 for their local recreation and parks agency. Participant and payment information is stored in an Excel spreadsheet as children are registered for activities. An Access database contains information about children (participants), parents, employees, as well as activity sessions and schedules. The database contains the following tables: ∙ Participant Information ∙ Parent Information ∙ Employees ∙ Activities

46. Leah and Santana have been requested to print a daily report of scheduled activities. Their supervisor needs to know if each participant has paid for the activity. The ParticipantPD field will be included in the report. Which data type will allow the report to display a true/false condition for the ParticipantPD field? a. Short Text b. Number c. Yes/No d. Currency ANSWER: c POINTS: 1 REFERENCES: Guidelines for Setting Field Properties TOPICS: Critical Thinking 47. After printing a report of parent information for camper pick-up monitors, Santana decides some of the field names displayed on the report are hard to read. For example, she prefers the field MotherMobilePhone to be displayed as Mother Cell on the report. Which field property should be changed to modify the field name display on the report? a. Input Mask b. Default Value c. Format d. Caption ANSWER: d POINTS: 1 Copyright Cengage Learning. Powered by Cognero.

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Access Module 02: Building a Database and Defining Table Relationships REFERENCES: Guidelines for Setting Field Properties TOPICS: Critical Thinking 48. One rule of ____________________ is that Access prevents the primary key from being changed in the primary table of a relationship if a matching record exists in a related table.

ANSWER: referential integrity POINTS: 1 REFERENCES: Defining Table Relationships 49. Performing a(n) ____________________ is the process of relating tables in a database based on a common field.

ANSWER: join POINTS: 1 REFERENCES: Defining Table Relationships 50. ____________________ is the process that allows data to be copied to an Access database table from a source without having to open the source file.

ANSWER: Import Importing POINTS: 1 REFERENCES: Importing Data from an Excel Worksheet 51. The “one” table in a one-to-many relationship is the ____________________ table.

ANSWER: primary POINTS: 1 REFERENCES: Defining Table Relationships 52. Field name display in database objects such as datasheets, forms, and reports is determined by the ____________________ property.

ANSWER: Caption POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 53. The ____________________ Field Size property of a Number field stores positive and negative numbers to precisely seven decimal places in four bytes.

ANSWER: Single POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 54. Field value maximum storage size is defined by the Field Size property for the data types including Short Text, Number, and ____________________ only.

ANSWER: AutoNumber POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 55. The ____________________ data type is not subject to round-off error when calculated, unlike the Number data type with decimal values.

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Access Module 02: Building a Database and Defining Table Relationships ANSWER: Currency POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 56. In a single table, all ____________________ must be unique within that table.

ANSWER: field names POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 57. The way field values are stored, displayed, and processed in an Access database is determined by the ____________________.

ANSWER: field properties POINTS: 1 REFERENCES: Modifying Field Properties 58. ____________________ view allows the database designer to enter both the field names and define the field properties.

ANSWER: Design POINTS: 1 REFERENCES: Session 2.1 Visual Overview 59. The default Field Size for the Short Text data type is ____________________ characters.

ANSWER: 255 POINTS: 1 REFERENCES: Guidelines for Setting Field Properties 60. A primary key field from one table that is also a field in another table and is used to create a relationship between the two tables is a(n) ____________________ in the second table.

ANSWER: foreign key POINTS: 1 REFERENCES: Creating a Table in Design View 61. ____________________ values are never allowed by Access in the primary key field.

ANSWER: Duplicate POINTS: 1 REFERENCES: Creating a Table in Design View 62. The “many” side of a one-to-many relationship is represented by the ____________________ at the end of the join line.

ANSWER: infinity symbol POINTS: 1 REFERENCES: Modified Visit table in Datasheet view 63. List six guidelines for designing databases.

ANSWER: 1. Identify all the fields needed to produce the required information.

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Access Module 02: Building a Database and Defining Table Relationships 2. Organize each piece of data into its smallest useful part.

3. Group related fields into tables.

4. Determine each table’s primary key.

5. Include a common field in related tables.

6. Avoid data redundancy.

POINTS: 1 REFERENCES: Guidelines for Designing Databases TOPICS: Critical Thinking 64. Discuss at least three advantages of including a primary key in a table.

ANSWER: Students should include at least three of these five advantages in the answer to this question. As a part of the discussion of these advantages, students might note that Access does not require a table to have a primary key.

1. A primary key uniquely identifies each record in a table.

2. Access does not allow duplicate values in the primary key field.

3. When a primary key has been specified, Access forces the user to enter a value for the primary key field in every record in the table.

4. By default, Access displays records in order of the primary key’s field values regardless of the order or when the records were added to the table.

5. Database requests are returned faster when requests for specific records are based on the primary key.

POINTS: 1 REFERENCES: Creating a Table in Design View TOPICS: Critical Thinking 65. Explain how a one-to-many relationship is created using an Access database with two or more tables. Why is it useful to create a relationship between tables?

ANSWER: A one-to-many relationship exists between two tables when one record in the first table matches zero, one, or many records in the second table, and when one record in the second table matches at most one record in the first table. Here, the Owner and Animal tables have a one-to-many relationship because an Owner can own many animals, and each animal is associated with only one owner. The two tables are still separate tables, but because they are joined, you can use the data in them as if they were one table.

POINTS: 1 REFERENCES: Session 2.2 Visual Overview TOPICS: Critical Thinking Identify the letter of the choice that best matches the phrase or definition. a. Cascade Update Related Fields Option b. Cascade Delete Related Records Option c. Composite key d. data redundancy e. Data Type gallery f. Design g. orphaned record h. propagate i. Quick Start selection Copyright Cengage Learning. Powered by Cognero.

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Access Module 02: Building a Database and Defining Table Relationships j. referential integrity REFERENCES: Defining Table Relationships Guidelines for Designing Databases Adding Fields to a Table Using the Data Type Gallery Session 2.1 Visual Overview Modifying the Structure of an Imported Table 66. A primary key that consists of two or more fields in a table.

ANSWER: c POINTS: 1 67. A group of fields added all at once using the Data Type gallery.

ANSWER: i POINTS: 1 68. The process that occurs when the field Description (Optional) property is changed in Design View and the Property Update Options tool is used to update the entire database everywhere the field is used, including forms and reports.

ANSWER: h POINTS: 1 69. The Access database view that allows users to define or modify a table structure or field properties in a table.

ANSWER: f POINTS: 1 70. A record in a table that is related to a primary table but has no matching record established with the primary table.

ANSWER: g POINTS: 1 71. The Access option that permits a change in the value of the primary key in a table and changes the appropriate foreign key values in the related table.

ANSWER: a POINTS: 1 72. An Access feature available from the FIELDS tab that allows the user to add a group of related fields to a table at the same time.

ANSWER: e POINTS: 1 73. A set of rules that Access uses to maintain consistency between related tables when data is updated in a database.

ANSWER: j POINTS: 1 74. The Access option that deletes a record in the primary table and also deletes all records in related tables that have matching foreign key values.

ANSWER: b POINTS: 1 Copyright Cengage Learning. Powered by Cognero.

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Access Module 02: Building a Database and Defining Table Relationships 75. The term used when the same data is stored in more than one place which can cause inconsistencies in the database.

ANSWER: d POINTS: 1

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Access Module 03: Maintaining and Querying a Database

Access Module 03: Maintaining and Querying a Database 1. The default query type for Access is the Crosstab query. ____________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Session 3.1 Visual Overview 2. To toggle between navigation mode and editing mode press the F2 keyboard shortcut. ____________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Updating a Database 3. Hiding a field in Datasheet view removes the field from the current table. ____________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Updating a Database 4. When a question is asked of a database using a select query, the answer is returned as a data sheet. ____________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Introduction to Queries 5. It is more efficient to use the Query Wizard for common, informational queries than to design your own query. ____________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Introduction to Queries 6. Changes made to a field in a query datasheet updates the same field in the table on which the query is based. ____________________ a. True b. False ANSWER: True POINTS: 1 Copyright Cengage Learning. Powered by Cognero.

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Access Module 03: Maintaining and Querying a Database REFERENCES: Creating and Running a Query 7. It is not possible to create a query from more than one table. ____________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Creating and Running a Query 8. Fields included in a query may be modified after the query is saved. ____________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Defining Record Selection Criteria for Queries 9. Logical operators must be used in order to combine two or more conditions in a query. ____________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Defining Multiple Selection Criteria for Queries 10. Results of a query are narrowed by using the Or logical operator. ____________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Defining Multiple Selection Criteria for Queries 11. The contents of query datasheet are permanent. ____________________ ANSWER: False - temporary POINTS: 1 REFERENCES: Updating Data Using a Query 12. The process of rearranging records in a specified order or sequence is referred to as sorting. ____________________ ANSWER: True POINTS: 1 REFERENCES: Sorting Data in a Query 13. Access may base queries on one or more tables or queries. ____________________ ANSWER: True POINTS: 1 REFERENCES: Sorting Data in a Query Copyright Cengage Learning. Powered by Cognero.

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Access Module 03: Maintaining and Querying a Database 14. A sort field is unique if more than one record can have the same value for the sort field. __________________ ANSWER: False - nonunique POINTS: 1 REFERENCES: Sorting Data in a Query 15. The most simple technique to use for filtering records is Filter By Form. ____________________ ANSWER: False - Filter By Selection POINTS: 1 REFERENCES: Filtering Data 16. Access database objects are divided into categories on the Navigation Pane. ____________________ ANSWER: True POINTS: 1 REFERENCES: Working with the Navigation Pane 17. Arithmetic operations are performed on selected records in a database using Statistical functions. ____________________ ANSWER: False - aggregate POINTS: 1 REFERENCES: Using Aggregate Functions 18. Expression Builder is found in the Query Setup group on the DESIGN tab. ____________________ ANSWER: True POINTS: 1 REFERENCES: Creating a Calculated Field 19. Results of a query may be viewed at any time by clicking the ____ button in the Results group on the Ribbon. a. Run b. Append c. Show d. Design ANSWER: a POINTS: 1 REFERENCES: Session 3.1 Visual Overview 20. The query type that gives Access an example of the information being requested and retrieves information based precisely on matching the example is which type of query? a. crosstab b. append c. query by example (QBE) d. update ANSWER: c POINTS: 1 REFERENCES: Query Window in Design View 21. The process of adding, modifying and deleting records in a database to keep the records current and accurate is referred to as ____ a database. a. reconstructing b. maintaining Copyright Cengage Learning. Powered by Cognero.

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Access Module 03: Maintaining and Querying a Database c. developing d. editing ANSWER: b POINTS: 1 REFERENCES: Updating a Database 22. Which record modification mode is used to insert or delete characters in a field value based on the location of the insertion point? a. navigation mode b. design mode c. editing mode d. selection mode ANSWER: c POINTS: 1 REFERENCES: Updating a Database 23. Which keyboard shortcut selects the first field value in the first record when in Navigation Mode? a. Tab b. Home + Up Arrow c. Up Arrow d. Ctrl+Home ANSWER: d POINTS: 1 REFERENCES: Updating a Database 24. The ____ command removes the display of one or more fields in Datasheet view. a. Hide Fields b. Unhide Fields c. Remove Fields d. Display Fields ANSWER: a POINTS: 1 REFERENCES: Updating a Database 25. Which view must be used to delete an entire record? a. Design b. Query c. Navigation d. Datasheet ANSWER: d POINTS: 1 REFERENCES: Updating a Database 26. A query based on more than one table is a(n) ____query. a. multiple b. advanced c. relationship d. multitable ANSWER: d POINTS: 1 REFERENCES: Creating a Multitable Query 27. Queries based on more than one table, must have a ____ field. a. common b. similar c. text d. calculated Copyright Cengage Learning. Powered by Cognero.

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Access Module 03: Maintaining and Querying a Database ANSWER: a POINTS: 1 REFERENCES: Creating a Multitable Query 28. A field with the Short Text data type sorted in descending order will display the data in which order? a. A to Z b. lowest to highest c. Z to A d. highest to lowest ANSWER: c POINTS: 1 REFERENCES: Sorting Data in a Query 29. Data may be sorted in a table datasheet, a form, and a ____. a. report b. query datasheet c. record d. related table ANSWER: b POINTS: 1 REFERENCES: Sorting Data in a Query 30. When the sort field data for each record in a database is different, the sort field is ____. a. ascending b. unique c. nonunique d. descending ANSWER: b POINTS: 1 REFERENCES: Sorting Data in a Query 31. The primary key of a table must be unique for each record; however, the ____ sort field does not have to be unique. a. table b. chronological c. primary d. adjacent ANSWER: c POINTS: 1 REFERENCES: Sorting Data in a Query 32. The AutoFilter sort method works on a(n)____ field(s). a. multiple b. 10 fields c. adjacent d. single ANSWER: d POINTS: 1 REFERENCES: Sorting Data in a Query 33. In a query, Access sorts fields first based on the sort field that is ____ in the design grid of the Query window when in Design view. a. leftmost b. rightmost c. adjacent to the leftmost field d. adjacent to the rightmost field ANSWER: a Copyright Cengage Learning. Powered by Cognero.

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Access Module 03: Maintaining and Querying a Database POINTS: 1 REFERENCES: Sorting Data in a Query 34. A criterion, or rule, that determines which records are selected when a query is run is called a(n) ____. a. sort order b. condition c. operator d. match ANSWER: b POINTS: 1 REFERENCES: Session 3.2 Visual Overview 35. The comparison operator, < >, is used to insert a condition that means ____. a. greater than b. And c. less than d. not equal to ANSWER: d POINTS: 1 REFERENCES: Defining Record Selection Criteria for Queries 36. In the criterion, <=250, the operator will return values for the specified field that are ____. a. less than 250 b. equal to 250 c. less than or equal to 250 d. greater than or equal to 250 ANSWER: c POINTS: 1 REFERENCES: Defining Record Selection Criteria for Queries 37. The condition “Seattle” for the field City in a student database is an example of what type of value? a. text value b. field value c. comparison value d. criteria value ANSWER: a POINTS: 1 REFERENCES: Defining Record Selection Criteria for Queries 38. To use an existing query as the basis for a new query, it is necessary to ____ the query before designing the new query. a. modify b. rename c. delete the existing query d. include comparison operators ANSWER: b POINTS: 1 REFERENCES: Defining Record Selection Criteria for Queries 39. Date criteria are automatically enclosed in ____ when entered in a query design. a. quotes b. parenthesis c. brackets d. number signs ANSWER: d POINTS: 1 Copyright Cengage Learning. Powered by Cognero.

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Access Module 03: Maintaining and Querying a Database REFERENCES: Defining Record Selection Criteria for Queries 40. A combination of database fields, constants, and operators that are used to perform a calculation is called a(n) ____. a. builder b. expression c. operator d. query ANSWER: b POINTS: 1 REFERENCES: Creating a Calculated Field 41. The + symbol is an example of a(n) ____ operator. a. arithmetic b. logical c. comparison d. calculation ANSWER: a POINTS: 1 REFERENCES: Creating a Calculated Field 42. The Expression Builder dialog box is available from which group on the Query DESIGN tab on the Ribbon? a. Query Type b. Show/Hide c. Query Setup d. Results ANSWER: c POINTS: 1 REFERENCES: Creating a Calculated Field 43. A calculated field is formatted using the ____ for the field. a. Property Sheet b. Criteria c. Expression Builder d. Operator ANSWER: a POINTS: 1 REFERENCES: Creating a Calculated Field 44. A calculated field created in a query generates results when ____. a. the database is opened b. the query‟s underlying table is opened c. when a report is created d. when the query is run ANSWER: d POINTS: 1 REFERENCES: Creating a Calculated Field 45. Which aggregate function would be used to calculate the lowest field value for the selected records? a. Average b. Minimum c. Maximum d. Count ANSWER: b POINTS: 1 REFERENCES: Using Aggregate Functions Copyright Cengage Learning. Powered by Cognero.

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Access Module 03: Maintaining and Querying a Database 46. Which aggregate function supports the Yes/No field data type? a. Count b. Average c. Minimum d. Sum ANSWER: a POINTS: 1 REFERENCES: Using Aggregate Functions 47. To add a row labeled “Total” to a query design click the ____ button in the Show/Hide group on the DESIGN tab on the Ribbon. a. SUM b. New Row c. Totals d. Add All ANSWER: c POINTS: 1 REFERENCES: Using Aggregate Functions 48. ____ is the default entry for each field in the Total row of the query design grid. a. Group By b. SUM c. Totals d. Maximum ANSWER: a POINTS: 1 REFERENCES: Using Aggregate Functions 49. The default group in the Navigation Pane is ____. a. Object Type b. All Access Objects c. Table d. Design Grids ANSWER: b POINTS: 1 REFERENCES: Working with the Navigation Pane 50. Which comparison operator matches a pattern that includes wildcards? a. Between...And... b. Or c. Not d. Like ANSWER: d POINTS: 1 REFERENCES: Defining Record Selection Criteria for Queries 51. Statistical information such as totals and averages is calculated using ____. a. comparison operators b. mathematical operators c. aggregate functions d. logical functions ANSWER: c POINTS: 1 REFERENCES: Using Aggregate Functions 52. ____ categories may be created to group objects in a way best suited to manage any database in the Navigation Pane.

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Access Module 03: Maintaining and Querying a Database a. Table Name b. Custom c. Query Name d. Relationship ANSWER: b POINTS: 1 REFERENCES: Working with the Navigation Pane Case-Based Critical Thinking Questions Jorge has created a database for the herb garden he is planting this spring. Fields in the database include: Plant Name, When to Plant, Amount of Sun, Annual, and Perennial. He needs to answer the following questions using his database.

Which plants need full sun?

Which plants are Perennials?

53. When creating a query to determine which plants need full sun, which fields must be included in the query? a. Plant Name and When to Plant b. Amount of Sun and Annual c. Plant Name and Amount of Sun d. Amount of Sun and When to Plant ANSWER: c POINTS: 1 REFERENCES: Creating and Running a Query TOPICS: Critical Thinking 54. After creating the query, Jorge must set criteria to have the query return only those plants that need full sun. Entries for the Amount of Sun field include: partial sun, little sun, and full sun. How should Jorge enter the criteria for the exact match of full sun? a. =>full sun b. <=fullsun c. <> full sun d. “full sun” ANSWER: d POINTS: 1 REFERENCES: Creating and Running a Query TOPICS: Critical Thinking 55. To create a datasheet that lists all herbs that are Perennials, Jorge will create a new query. The Perennial field has a data type of Yes/No. Which criterion should Jorge use in the query for the Perennial field? a. Yes b. >No c. check=yes d. „yes‟ ANSWER: a POINTS: 1 REFERENCES: Sorting Data in a Query TOPICS: Critical Thinking 56. The ___________________ command allows hidden fields to be redisplayed.

ANSWER: Unhide Fields POINTS: 1 REFERENCES: Updating a Database Copyright Cengage Learning. Powered by Cognero.

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Access Module 03: Maintaining and Querying a Database 57. The _________________ prompts for information by asking a series of questions and creates the appropriate results based on the answers to the prompts.

ANSWER: Query Wizard POINTS: 1 REFERENCES: Introduction to Queries 58. The default name for a new Access query is ____________________.

ANSWER: Query1 POINTS: 1 REFERENCES: Session 3.1 Visual Overview 59. Typing a value in a highlighted field while in the ____________________ mode replaces the highlighted field value.

ANSWER: navigation POINTS: 1 REFERENCES: Updating a Database 60. To locate a specific field value or part of a field value, a user may search a table datasheet, a query datasheet, or a form using the ____________________.

ANSWER: Find command POINTS: 1 REFERENCES: Updating a Database 61. A ____________________ is a set of records that answers the question resulting from a query.

ANSWER: recordset POINTS: 1 REFERENCES: Introduction to Queries 62. The ascending sort order for the Date/Time data type sorts dates from ____________________.

ANSWER: oldest to most recent date POINTS: 1 REFERENCES: Sorting Data in a Query 63. The arrangement of records sorted in a datasheet is ____________________ unless the datasheet is saved as a table.

ANSWER: temporary POINTS: 1 REFERENCES: Sorting Data in a Query 64. The first field specified in the sorting process is called the ____________________ field.

ANSWER: primary sort POINTS: 1 REFERENCES: Sorting Data in a Query 65. A set of restrictions placed on records in an open datasheet or form that temporarily isolates a subset of the records is called a ____________________.

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Access Module 03: Maintaining and Querying a Database ANSWER: filter POINTS: 1 REFERENCES: Filtering Data Identify the letter of the choice that best matches the phrase or definition. a. aggregate functions b. Zoom box c. theme d. logical operators e. comparison operator f. condition g. Ctrl + End h. Home i. sort field j. select query REFERENCES: Session 3.1 Visual Overview Sorting Data in a Query Updating a Database Session 3.2 Visual Overview Defining Multiple Selection Criteria for Queries Changing a Datasheet‟s Appearance Creating a Calculated Field Using Aggregate Functions 66. Operators that allow two or more conditions to be combined such as And. ANSWER: d POINTS: 1 67. A predefined set of formats including colors, fonts, and other effects that enhance an object‟s appearance and usability.

ANSWER: c POINTS: 1 68. The keyboard shortcut that moves the insertion point to the right of the last character in the field value when in editing mode.

ANSWER: g POINTS: 1 69. A criterion or rule that determines which records are selected when a query is run.

ANSWER: f POINTS: 1 70. Functions that perform arithmetic operations on selected records in a database.

ANSWER: a POINTS: 1 Copyright Cengage Learning. Powered by Cognero.

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Access Module 03: Maintaining and Querying a Database 71. The field used to determine the order of records in a datasheet.

ANSWER: i POINTS: 1 72. The type of operator that compares the value in a field to the condition value and selects all records for which the condition is true.

ANSWER: e POINTS: 1 73. A dialog box used to enter text, expressions, or other values.

ANSWER: b POINTS: 1 74. A type of query in which you specify the fields and records you want Access to select.

ANSWER: j POINTS: 1 75. The keyboard shortcut that moves the insertion point left to the first field value in a record when in navigation mode.

ANSWER: h POINTS: 1

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Access Module 04: Creating Forms and Reports

Access Module 04: Creating Forms and Reports 1. The Form Wizard limits fields to be used in a form to one table or one query. ____________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Creating a Form Using the Form Wizard 2. The Columnar form layout displays the fields from one record at a time. ____________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Creating a Form Using the Form Wizard 3. Layout view shows both the form and its data while allowing the form to be modified. ____________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Modifying a Form’s Design in Layout View 4. A form layout is a set of controls grouped together in a form or report that can be manipulated as a single control. ____________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Session 4.1 Visual Overview 5. Caution should be used when deleting an entire record in Form view because the record will also be deleted in the form’s underlying table. ____________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Maintaining Table Data Using a Form 6. A form created from more than one table uses the primary table for the main form. ____________________ a. True b. False ANSWER: True POINTS: 1 Copyright Cengage Learning. Powered by Cognero.

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Access Module 04: Creating Forms and Reports REFERENCES: Creating a Form with a Main Form and a Subform 7. The default arrangement for data in a report created from two or more tables or queries is that data is grouped by field. ____________________ a. True b. False ANSWER: False POINTS: 1 REFERENCES: Creating a Report Using the Report Wizard 8. Report fields and field value boxes may be repositioned while viewing the report in Layout view. ____________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Modifying a Report’s Design in Layout View 9. A form’s object name appears on the tab for the form in the Access window. ____________________ a. True b. False ANSWER: True POINTS: 1 REFERENCES: Session 4.1 Visual Overview 10. The most detailed view of a form’s structure is available the Layout view. ____________________ ANSWER: False - Design POINTS: 1 REFERENCES: Modifying a Form’s Design in Layout View 11. When using a wildcard character in the Find and Replace dialog box, it is necessary to select the Any Part of Field Match option. ____________________ ANSWER: False - Whole Field POINTS: 1 REFERENCES: Finding Data Using a Form 12. Field values edited in Form view are also changed in the form’s underlying table. ____________________ ANSWER: True POINTS: 1 REFERENCES: Maintaining Table Data Using a Form 13. Access allows all pages, a range of pages, or a currently selected record to be printed from Form view. ____________________ ANSWER: True POINTS: 1 Copyright Cengage Learning. Powered by Cognero.

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Access Module 04: Creating Forms and Reports REFERENCES: Previewing and Printing Selected Form Records 14. When a form is created based on two or more tables, a relationship must be defined between queries. ____________________ ANSWER: False - tables POINTS: 1 REFERENCES: Creating a Form with a Main Form and a Subform 15. The Report Wizard allows detail records to be sorted by up to four fields. ____________________ ANSWER: True POINTS: 1 REFERENCES: Creating a Report Using the Report Wizard 16. Query elements may be added to a form to improve its appearance or add visual appeal.___________________ ANSWER: False - graphic POINTS: 1 REFERENCES: Session 4.1 Visual Overview 17. The Tabular and Justified form report layouts display the fields from multiple records at one time. ____________________ ANSWER: False - Datasheet POINTS: 1 REFERENCES: Creating a Form Using the Form Wizard 18. Design changes cannot be made to a form in Form view. ____________________ ANSWER: True POINTS: 1 REFERENCES: Modifying a Form’s Design in Layout View 19. The appearance of text on a form or report is changed using the Design group on the FORMAT tab on the Ribbon. ____________________ ANSWER: False - Font POINTS: 1 REFERENCES: Modifying a Form’s Design in Layout View 20. Data in a form may only be modified in ____ view. a. Form b. Layout c. Design d. Datasheet ANSWER: a POINTS: 1 REFERENCES: Modifying a Form’s Design in Layout View 21. An item on a form or report object that can be manipulated to modify an object’s appearance is a(n) ____. a. element b. property c. control d. layout Copyright Cengage Learning. Powered by Cognero.

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Access Module 04: Creating Forms and Reports ANSWER: c POINTS: 1 REFERENCES: Modifying a Form’s Design in Layout View 22. A ____ is a placeholder used in a search when the search should start or end with a specific character or match a particular pattern. a. control b. design box c. replace character d. wildcard character ANSWER: d POINTS: 1 REFERENCES: Finding Data Using a Form 23. Which of the following may be used as a wildcard character when searching for a value in Access? a. % b. # c. ^ d. & ANSWER: b POINTS: 1 REFERENCES: Finding Data Using a Form 24. Viewing and printing options for forms and records are available on the ____ tab. a. HOME b. PRINT PREVIEW c. DESIGN d. FILE ANSWER: b POINTS: 1 REFERENCES: Previewing and Printing Selected Form Records 25. A form created from two tables that have a ____ relationship creates a main form and a subform. a. one-to-one b. one-to-all c. many-to-many d. one-to-many ANSWER: d POINTS: 1 REFERENCES: Creating a Report Using the Report Wizard 26. A report formatted where the page is taller than it is wide is formatted in ____. a. landscape orientation b. primary datasheet orientation c. portrait orientation d. Wizard orientation ANSWER: c POINTS: 1 REFERENCES: Report Displayed in Print Preview 27. Options for modifying the format of report objects are found on the ____ tab in Layout view when the contextual REPORT LAYOUT TOOLS tab is available. a. FORMAT b. MODIFY c. DESIGN d. PAGE SETUP Copyright Cengage Learning. Powered by Cognero.

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Access Module 04: Creating Forms and Reports ANSWER: a POINTS: 1 REFERENCES: Modifying a Report’s Design in Layout View 28. Data in Date/Time fields are automatically ____-aligned. a. left b. right c. center d. top ANSWER: b POINTS: 1 REFERENCES: Modifying a Report’s Design in Layout View 29. Formatting used in a report that is applied to certain field values depending on the conditions set for the values is ____ formatting. a. report b. field c. conditional d. criteria ANSWER: c POINTS: 1 REFERENCES: Using Conditional Formatting in a Report 30. To design a form using the Form Wizard, begin by clicking on the ____ tab on the Access Ribbon. a. HOME b. CREATE c. FILE d. EDIT ANSWER: b POINTS: 1 REFERENCES: Creating a Form Using the Form Wizard 31. The appearance of fields in a report that is created using the Report Wizard is determined by ____. a. the order of the fields in the table being used for the b. the data type of each field in the table report c. the size of each field in the table d. the order the fields are selected in the Report Wizard ANSWER: d POINTS: 1 REFERENCES: Creating a Report Using the Report Wizard 32. In addition to standard colors, the font color gallery displays ____ colors. a. Pantone b. graphic c. theme d. print ANSWER: c POINTS: 1 REFERENCES: Modifying a Report’s Design in Layout View 33. Before applying a conditional format in a report, the ____ box must be selected. a. field label b. caption Copyright Cengage Learning. Powered by Cognero.

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Access Module 04: Creating Forms and Reports c. field value d. design ANSWER: c POINTS: 1 REFERENCES: Modifying a Report’s Design in Layout View 34. One ____ available for specifying conditional formatting in a report is “Check values in the current record or use an expression.” a. condition type b. rule type c. field format d. field value ANSWER: b POINTS: 1 REFERENCES: Using Conditional Formatting in a Report 35. After a conditional formatting rule is created using the ____ dialog box, the rule is then available for use in the database from the Conditional Formatting Rules Manager dialog box. a. New Formatting Rule b. Conditional Formatting Manager c. Report Rules Manager d. Field Conditions Formatting ANSWER: a POINTS: 1 REFERENCES: Using Conditional Formatting in a Report 36. To select both a field label and field value to move in a report design, after selecting the field label press the ____ key to select the field value box. a. Ctrl b. Alt c. F2 d. Shift ANSWER: d POINTS: 1 REFERENCES: Modifying a Report’s Design in Layout View 37. The less precise way to move objects in report Layout view is to ____. a. use the Move command to move objects b. use the arrow keys on the keyboard to move objects c. drag objects d. use the insert key on the keyboard to move objects ANSWER: c POINTS: 1 REFERENCES: Modifying a Report’s Design in Layout View 38. Which of the following methods should be used in report Layout view to edit a field caption object that is not fully displayed? a. resize the object b. delete the object and recreate it c. move the object to another location d. change the caption ANSWER: a POINTS: 1 REFERENCES: Modifying a Report’s Design in Layout View Copyright Cengage Learning. Powered by Cognero.

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Access Module 04: Creating Forms and Reports 39. ____ is one of the options available from the Page Layout group on the PRINT PREVIEW tab when previewing how a report will print. a. Changing page orientation b. Changing the report name c. Adding conditional formatting d. Changing font colors ANSWER: a POINTS: 1 REFERENCES: Creating a Report Using the Report Wizard 40. Which Access database object is best to use for the basis of a report when specific criteria must be applied to the report? a. table b. form c. query d. subdatasheet ANSWER: c POINTS: 1 REFERENCES: Creating a Report Using the Report Wizard 41. A ____ is a set of field values for a record that is found in a table related to the primary table on which a report is based. a. primary record b. detail record c. secondary table d. record values ANSWER: b POINTS: 1 REFERENCES: Creating a Report Using the Report Wizard 42. Print All, Pages, and Selected Record(s) are options available from the ____ for printing forms. a. PRINT PREVIEW tab b. Print dialog box c. PRINT LAYOUT tab d. Print layout options dialog box ANSWER: b POINTS: 1 REFERENCES: Using Conditional Formatting in a Report 43. To print two records from a form, select the ____ option in the Print dialog box. a. Selected Page(s) b. Current Page c. Range d. Selected Record(s) ANSWER: d POINTS: 1 REFERENCES: Previewing and Printing Selected Form Records 44. Data in a form created from the primary table is contained in the ____. a. subform b. subdatasheet c. main datasheet d. main form ANSWER: d POINTS: 1 REFERENCES: Creating a Form with a Main Form and a Subform Copyright Cengage Learning. Powered by Cognero.

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Access Module 04: Creating Forms and Reports 45. It is often easier to maintain data in a datasheet using a form because all changes for a ____ are the focus at one time. a. single table b. datasheet layout c. single record d. subform layout ANSWER: c POINTS: 1 REFERENCES: Maintaining Table Data Using a Form 46. The ____ is located to the right of the navigation buttons and is used to locate a specific record in a form. a. Record number b. Search box c. Find box d. Locate box ANSWER: b POINTS: 1 REFERENCES: Maintaining Table Data Using a Form 47. Which of the following characters represents the wildcard character that matches any one of a range of characters in ascending order? a. ? b. * c. d. # ANSWER: c POINTS: 1 REFERENCES: Finding Data Using a Form 48. A wildcard character used as the first and/or the last character in a character string to match any number of characters is the ____ character. a. # b. + c. ? d. * ANSWER: d POINTS: 1 REFERENCES: Finding Data Using a Form 49. To resize an image without changing its proportions, simply drag ____ of the image. a. the left side b. the top c. any corner d. the bottom ANSWER: c POINTS: 1 REFERENCES: Modifying a Form’s Design in Layout View 50. The default theme for a new form that is created is the ____________________ theme.

ANSWER: Office POINTS: 1 REFERENCES: Modifying a Form’s Design in Layout View 51. A form must be displayed in ____________________ view to navigate, view, and edit data.

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Access Module 04: Creating Forms and Reports ANSWER: Form POINTS: 1 REFERENCES: Modifying a Form’s Design in Layout View 52. A placeholder used in a value search when only part of a value is known is called a ____________________ character.

ANSWER: wildcard POINTS: 1 REFERENCES: Finding Data Using a Form 53. Records printed in Form view are distinguished from one another in Print Preview by ____________________.

ANSWER: shading POINTS: 1 REFERENCES: Previewing and Printing Selected Form Records 54. A report formatted in _____________________ is wider than it is tall.

ANSWER: landscape orientation POINTS: 1 REFERENCES: Report Displayed in Print Preview 55. A report layout may be changed using options on the ____________________ tab.

ANSWER: PRINT PREVIEW POINTS: 1 REFERENCES: Creating a Report Using the Report Wizard 56. Precise control for moving selected objects on a form is accomplished by using the ____________________ keys on the keyboard.

ANSWER: arrow POINTS: 1 REFERENCES: Modifying a Report’s Design in Layout View 57. A set of controls grouped together in a form or report that allows manipulation of the set of controls as a single control is a(n) ____________________.

ANSWER: control layout POINTS: 1 REFERENCES: Modifying a Report’s Design in Layout View 58. The default theme for a form as well as additional themes may be found in the ____________________ when viewing a form in Layout view.

ANSWER: Themes gallery POINTS: 1 REFERENCES: Modifying a Report’s Design in Layout View 59. Alignment of text in a field value may be changed using the ____________________ tab in the REPORT LAYOUT TOOLS contextual tabs when designing a report.

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Access Module 04: Creating Forms and Reports ANSWER: FORMAT POINTS: 1 REFERENCES: Modifying a Report’s Design in Layout View 60. When using the Report Wizard, the report title entered in the Wizard is also the name of the report ____________________.

ANSWER: object POINTS: 1 REFERENCES: Creating a Report Using the Report Wizard 61. To generate a report with exact results based on specific criteria it is best to base the report on a(n) ____________________ created in the database.

ANSWER: query POINTS: 1 REFERENCES: Creating a Report Using the Report Wizard 62. The first, last, next, or previous page in a report may be displayed using the ____________________ buttons.

ANSWER: navigation POINTS: 1 REFERENCES: Session 4.1 Visual Overview 63. Briefly explain options available for applying a theme to a form or report and other database objects.

ANSWER: Themes may be applied to all matching objects (like all forms or all reports); a theme may be applied to one object only; or a theme may be set as the default theme for the entire database.

POINTS: 1 REFERENCES: Modifying a Form’s Design in Layout View TOPICS: Critical Thinking 64. Discuss three considerations that are important to form design for the form to convey written information clearly and effectively.

ANSWER: Answers might include: (1) It is important to consider how a form will be used. The design needs to meet the needs of people using the form to view, enter, and maintain the form’s data. (2) Using a meaningful form title that identifies the form’s purpose is beneficial. (3) Designing a form that is visually appealing makes a form more user-friendly and might improve the readability of the form and help prevent data entry errors. (4) Use consistent design for all forms in the database if possible to meet user expectations and make the database easier to work with. (5) Be sure that spelling and grammar is correct on the form.

POINTS: 1 REFERENCES: Modifying a Form’s Design in Layout View TOPICS: Critical Thinking Insert the letter of the choice that best matches the phrase or definition. a. ? b. Themes c. Design view d. control layout Copyright Cengage Learning. Powered by Cognero.

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Access Module 04: Creating Forms and Reports e. Report Wizard f. Pencil symbol g. Find h. Layout view i. shading j. # k. !

REFERENCES: Finding Data Using a Form Modifying a Report’s Design in Layout View Creating a Report Using the Report Wizard Maintaining Table Data Using a Form Report Displayed in Print Preview Creating a Form with a Main Form and a Subform 65. The button used to display the Find and Replace dialog box.

ANSWER: g POINTS: 1 66. The feature used to distinguish one record from another in a form.

ANSWER: i POINTS: 1 67. The easiest way to move a picture on a form is to first remove the picture from the ____.

ANSWER: d POINTS: 1 68. The wildcard character used to match any single alphabetic character.

ANSWER: a POINTS: 1 69. The button used to change the theme of a form from the default theme to another theme in Layout view.

ANSWER: b POINTS: 1 70. The wildcard character that will match any single numeric character.

ANSWER: j POINTS: 1 71. A report must be in Design view or this view to apply conditional formatting.

ANSWER: h POINTS: 1 72. The view that gives the most detailed view of the structure of a form or report.

ANSWER: c POINTS: 1 Copyright Cengage Learning. Powered by Cognero.

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Access Module 04: Creating Forms and Reports 73. Indicates editing mode.

ANSWER: f POINTS: 1 74. The Access feature that asks a series of questions and creates a report based on the answers to those questions.

ANSWER: e POINTS: 1 75. The wildcard character that will match any character not within brackets.

ANSWER: k POINTS: 1

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