The Able Trust Grants Committee Meeting - November 2022

GRANT Committee Meeting Agenda November 15, 2022 3:30-4:30 PM Virtual Meeting Zoom Link

Meeting Call In Number: 929 205 6099 US, Meeting ID: 876 2073 3477 Passcode: 765283

Directors are reminded that all Able Trust Board and Committee meeting are open and publicly noticed. Under Florida Sunshine Law, any meeting of 2 or more Able Trust Directors must be publicly noticed. Directors are prohibited from discussing Able Trust business outside of official meetings of the organization.

Directors are reminded of conflict of interest provisions. In declaring a conflict, please refrain from voting or discussion and declare the following information: 1) Your name and position on the Board, 2) The nature of the conflict, and 3) Who will gain or lose as a result of the conflict. Document

I. Call to Order and Roll Call

II. Grant Committee Consent Agenda Action

a. Meeting Agenda

b. August Committee Minutes

III. Grant Committee Regular Business

a. FY23 Family Endowment Funds Disbursement Action

b. Update on Impact Project to date

c. Selection of next Impact Project Action

IV. Unfinished Business New Business

a. Approval of Able Network Impact Project Action Matters from the Board Matter from the President/CEO Matters from our Partners Public Comment

Next Grant Committee Meeting: February 22, 2022 3:30 4:30 PM Adjourn

Mavara Agrawal, Committee Chair

Mavara Agrawal, Committee Chair

Mavara Agrawal, Committee Chair

Amy Ragsdale & Meredith Lobel, Spring Impact Joey D’Souza, VP

Mavara Agrawal, Committee Chair Joey D’Souza, VP

Please Note: Agenda subject to revisions and additions per the discretion of the Chair of the Board of Directors. Notification will be sent of any such revisions or changes.

Members of the Public: Please notify Arnaldo Ramos at Arnaldo@abletrust.org if you wish to make public comment on particular agenda items no later than 1 hour prior to beginning of the meeting.

Florida Endowment Foundation for Vocational Rehabilitation, dba The Able Trust DRAFT Grant Committee Meeting Minutes Grant Committee Meeting August 22, 2022 3:30 4:30pm Virtual Meeting

Members in Attendance

Mavara Agrawal, Brent McNeal, Lori Fahey

Members Absent Alexis Doyle Staff in Attendance

Others in Attendance

Joey D’Souza

Meredith Lobel, Amy Ragsdale Spring Impact

Item Action/Discussion

Call to Order and Roll Call

Approval of Agenda

Approval of Minutes

Grant Committee Regular Business

a. FY23 Pettengill Disbursement List

b. FY23 Impact Project Plan Spring Impact

Chair Agrawal called committee to order at 3:33pm

Upon motion by Director McNeal seconded by Director Fahey the agenda was unanimously approved for the meeting as presented.

Upon motion by Director Fahey seconded by Director McNeal the agenda was unanimously approved for the meeting as presented

A) Director Fahey made motion to approve the Pettengill disbursement list; Director McNeal seconded. All in favor. Staff member D’Souza gave brief history on John Pettengill.

B) Meredith Lobel and Amy Ragsdale made introductions to the grant committee. Lobel and Ragsdale explained Spring Impact which is to help teams create impact relative to scale of the societal problem. Spring Impact wants organizations to start small and quickly so shorten the learning curve. Several phases: idea creation, test, iterate, retest, scale.

Director Agrawal questioned the timeline of the work with Spring Impact and The Able Trust?

Director Fahey had questioned Spring Impact’s familiarity with disability and their ability to handle the work with The Able Trust?

Director McNeal commented that he was impatient and wanted to know what the experiments were already going to be.

Dr. Agrawal questioned the next step in the process?

Staff member D’Souza mentioned the Grant Committee may want to meet more regularly as the process ramps up. Staff member D’Souza will follow up with the grant committee on additional meetings to keep the group informed on the process with Spring Impact

FYI

a. None

UNFINISHED BUSINESS

NEW BUSINESS

MATTERS FROM THE BOARD

There was none.

There was none.

There was no discussion.

MATTERS FROM THE PRESIDENT/CEO

MATTERS FROM OUR PARTNERS

There was no discussion.

There was no discussion.

There was no comment. NEXT MEETING DATE TBD, from 3:30 4:30PM ADJOURN

PUBLIC COMMENT

There being no further business the meeting adjourned at 4:36PM Director Fahey made the motion and Director McNeal seconded.

Respectfully submitted, Dr. Mavara Agrawal, Committee Chair

Initial Assets: $475,000Initial Assets: $138,365 Balance7%AwardedOver/Under FundedBalance7%AwardedOver/Under Funded FY19 578,28740,48024,000 16,480FY19 FY20574,82540,23821,000 19,238FY20138,3059,6815,000 4,681 FY21606,62442,46420,900 21,564FY21133,3059,3318,298 1,033 FY22617,55943,229100,51057,281FY22166,66811,66717,3815,714 FY23632,46544,27344,000 272FY23171,62212,01412,0140 Balance for Funding272.00Balance for Funding0.00

Thomas & Gallimore Family Funds are for two specific organizations: Friends of Arrowrock in Missouri and Emerald Coast Children's Advocacy Center in Niceville FL. In 2019, Tony Carvajal negotiated a funding formula used annually to determine payments. A one time catch up fee was paid in FY20 to each organization for past years' contributions which didn't reach that funding level.

John Pettengill provides a list of nonprofit organizations each year amongst which $50,000 is divided. The Able Trust verifies that each organization is in good standing with the IRS and distributes the payments.

In addition to the grant disbursements, The Able Trust takes an annual 1.5% FY23 Family Endowment Grants for Board Approval administration fee from all family funds except Pettengill.McKeon$56,254Miami HSHT (2 grants) ‐ $44,000 Arc Jax (HSHT)‐ $12,254 Ward$44,000Bay HSHT ‐ $22,000 Palm Beach HSHT ‐ $22,000 Hibbard$26,343Okaloosa HSHT ‐ 13,000 Escambia HSHT ‐ $13,343 LeRoy$12,013Leon HSHT

Endowment Funds FY23 Disbursement addendum

The Able Trust is the fiduciary agent for a total of seven private endowments: Pettengill, Thomas, Gallimore, McKeon, Ward, LeRoy, Hibbard.

These endowments have stipulations for how the disbursements can be used.

• John Pettengill provides a list of nonprofit organizations each year amongst which $50,000 is divided. The Able Trust verifies that each organization is in good

• Thomas & Gallimore Family Funds are for two specific organizations: Friends of Arrowrock in Missouri and Emerald Coast Children's Advocacy Center

• McKeon funds must be used for organizations serving the blind and visually impaired.

• Ward funds must be used for agencies providing employment or personal care assistance.

• Hibbard funds must be used for agencies serving people with disabilities to the west of the Apalachicola River.

• LeRoy funds must be used for agencies in Leon County.

The Able Trust spending policies dictate that endowment accounts fund disbursements must not exceed 7%

The Executive Committee asked that a record be established showing the disbursements from the private endowments falling back into compliance with the 7% rate established by the Board of The Able Trust.

Budgetary Implications

All of the disbursements for the McKeon, Ward, Hibbard and LeRoy funds are used to support the High School High Tech Programs listed on the spreadsheet. The disbursement total for these four accounts is $99,010.

These funds are shown as income under line 18, Investments: Private Investments, on the Income side of the budget. They are expended in line 32, Grants to Sites, under Programs & Project, sub line High School High Tech.

Option 1: Disability system navigation app Hypothesis

• Why (What aspect of your solution are you trying to validate?)

From the listening sessions with families and people with disabilities, a strong desire was expressed to have an easily accessible tool to assist with navigating the system and assist with informed decision making

• What (What is the minimally viable product (MVP) you will build for people to engage with?)

To Be Determined

• Who (Who will you learn from)

Families of and people with disabilities that are at minimum aged 14.

• What (What is the success metric?)

60% of families of or people with disabilities introduced to the MVP will show interest or act upon joining the app.

Option 2: Disability Employment Provider standards

Hypothesis

• Why (What aspect of your solution are you trying to validate?)

That by introducing criteria to elevate the professionalism and method of work done by disability service providers to place people with disabilities into employment, that the number of successful placements and retention of those placements will increase.

• What (What is the minimally viable product (MVP) you will build for people to engage with?)

To Be Determined

• Who (Who will you learn from)

Disability Employment Service Providers that have participated in a listening session or engaged with The Able Trust in other spring impact experiments.

DVR field services and contract staff that deal directly with employment service providers.

• What (What is the success metric?)

50% of disability employment service providers engaged on standards will come together to form working group with DVR staff to establish preliminary standards.

Budgetary Information

The funds for the Innovation Grants & Projects are the funds allocated to The Able Trust for research and development by the Florida legislature last session.

Allocated funds would be utilized for:

Able Network Impact Project-ACTION ITEM

Backstory

The Able Trust staff has been working with Spring Impact on the design and testing of the Able Network, an association to support employment service providers in Florida. The ultimate goal of this association is more positive employment outcomes through training and education, networking and collaborating, and business introductions for employment service providers in Florida.

Able Network Impact Project

The Able Trust plans to launch the network as a opportunity for statewide participation, yet as a test, wants to focus on in person programming in up to 4 areas in Florida. The goal for this impact project is to assist in the development of the Able Network, develop a model for regional/in person Able Network programming, pull out best practices for collaboration and community impact, and continue to elevate The Able Trust as a leader in disability employment for Florida.

Budgetary Information

If approved, the $80,000 for the project would come from line 42, Innovation Grants & Projects, which is a sub line under Inclusive Florida.

The funds for the Innovation Grants & Projects are the funds allocated to The Able Trust for research and development by the Florida legislature last session.

Allocated funds would be utilized for:

• Training and education consultants

• In person meetings and other events

• Staff travel

• Participation incentives

• Other items as identified