Able Trust Board Meeting Materials - September 2023

BOARD Meeting Agenda – September 7, 2023 10:00 AM - NOON Virtual Meeting Zoom Link: https://us02web.zoom.us/j/86144633753?pwd=VWQvWWFCYmxKVXlHYTdGYTRWWldidz09 Meeting Call-In Number: 1 929 205 6099 Meeting ID: 861 4463 3753 Passcode: 166172 Directors are reminded that all Able Trust Board and Committee meetings are open and publicly noticed. Under Florida Sunshine Law, any meeting of 2 or more Able Trust Directors must be publicly noticed. Directors are prohibited from discussing Able Trust business outside of official meetings of the organization. Directors are reminded of conflict-of-interest provisions. In declaring a conflict, please refrain from voting or discussion and declare the following information: 1) Your name and position on the Board, 2) The nature of the conflict, and 3) Who will gain or lose as a result of the conflict.

I. II. III. IV.

V.

VI.

VII.

VIII.

IX.

Call to Order Roll Call and Establishment of Quorum Approval of Agenda – Action Consent Agenda - Action a. Acceptance of June Meeting Minutes b. Committee Reports The Able Trust Mission Moment (10 Minutes) a. 2023 USF College of Nursing Career Camp b. DEAM Action Items (10 Minutes) a. Finance Report i.

Acceptance of FY23 4th Quarter P&L Statement - Action ii.

Acceptance of FY23 4th Quarter Balance Sheet - Action Report from VR Director (15 Minutes) a. Comments from Director b. Q & A Discussion Items – Full Board (1 Hour 15 Minutes) a. Marketing & Development Discussion (15 min) b. 2024 Legislative Research Study (20 min) c. Collective Impact & Career Camp Pilot Projects Update (30 min) d. Board Retreat – Input on Content, Guest Speakers, and Experiences (15 min) New Business Public Comment Next Board Meeting: December 7, 2023, 10:00 AM – Noon - Virtual Adjourn

Laurie Sallarulo, Chair Chip Byers, Secretary Laurie Sallarulo, Chair Laurie Sallarulo, Chair

Coleen Agner, HSHT Director Joey D’Souza, Sr. Vice President Allison Chase, President & CEO

Brent McNeal, VR Director

Alexis Doyle & Donna Wright Tony Carvajal & Allison Chase Mavara Agrawal & Joey D’Souza Laurie Sallarulo Laurie Sallarulo, Chair

Please Note: Agenda subject to revisions and additions per the discretion of the Chair of the Board of Directors. Notification will be sent of any such revisions or changes.

Members of the Public: Please notify Arnaldo Ramos at Arnaldo@AbleTrust.org if you wish to make public comment on particular agenda items no later than 1-hour prior to beginning of the meeting.

Florida Endowment Foundation for Vocational Rehabilitation, dba The Able Trust DRAFT - Meeting Minutes Board of Directors Meeting – June 1, 2023, 10:00 a.m. to 12:00 p.m.

Virtual Meeting Members in Attendance

Brent McNeal; Mavara Agrawal; Todd Jennings; Alexis Doyle; Stephanie Westerman; Bethany McAlister; Lori Fahey; Doug Hillard; Laurie Sallarulo

Members Absent

Chip Byers

Staff in Attendance

Allison Chase, President; Arnaldo Ramos, Office Administrator and Executive Assistant to the President; Donna Wright, Vice President of Development & Marketing; Joseph D’Souza, Vice President, External Engagement; Justin Adams, Communications Manager; Leanne Rexford, Director of Partner Relations Tony Carvajal

Others in Attendance Item

Action/Discussion

Call to Order

Mavara Agrawal, called meeting to order at 10:14am

Roll Call and Establishment of Quorum Approval of Agenda

Allison Chase completed roll call and a quorum was established at 10:17a.m.

Consent Agenda a. Acceptance of March Meeting Minutes b. Acceptance of FY23 3rd Qrtr Balance Sheet c. Committee Reports d. FY 2024 – 2025 Committee Assignments e. FY 2024 Board and Committee Dates

First motion to approve the consent agenda by Director Todd Jennings, seconded by Director Bethany McAlister, motion carried.

The Able Trust Mission Moment

Coleen Agner, the HSHT Director shared the mission moment which was on the 2023 Project Venture contestants. The students’ schools and counties recognized them for participating in the Project Venture Competition.

Motion to approve the agenda, first by Brent McNeil, and second by Todd Jennings, motion unanimously carried.

Donna Wright, the VP of Marketing and Development, provided an update to the board regarding this year’s Disability Employment Month (DEAM) campaign. The Able Trust is going to continue with the Cup of Ambition campaign, and we are updating the logo. Donna also shared with the Board a new site for the Board to have a place for resources as Able Trust ambassadors.

Page 2 of 24

Action Items (30 Minutes) a. FY 2024 Recommended Budget – Action

Allison Chase, President & CEO, highlighted: •

Total Income is projected to increase by 6.1%. Project based revenue is going to increase to $2,000,000, due to the ArtCIE grant, which is a federal grant that addresses people with disabilities in subminimum wage employment and The Able Trust will act as the Sub Grand Administrator for this project. VR has identified 6 contractors that will be piloting this program across the state.

• State appropriations also increased to $1,018,000 which fully funds HSHT and allows us to add 2 additional sites.

• Investment income, there is a funding formula that goes down 1 percentage point a year. For the current fiscal year we are taking 7%, and for FY 2023 – 2024 we will take 6%.

• ArtCIE Federal Grant Project, which is a new expense line item to the budget in the amount of $1,891,462, which is the amount paid out for the contractors and for our grant management expenses as well.

• Grants & Capacity Building has an increase of $230,000, and this is for our Collective Impact projects which includes work The Able Trust and VR. are doing in the Tampa area to focus on VR staff retention efforts and public outreach.

• Inclusive Florida Travel increase requested of $5,000, CEO Travel increase requested of $10,000, Staff Travel and Outreach increase requested of $20,000, due to travel expenses increasing and to continue and further support the directives established, such as donor development and fundraising.

• Lobbying increase requested of $20,000, even though Able Trust is not up for reauthorization this coming year, there are still legislative budget requests that will need to be worked and ensure those points are being heard and seen by the legislature. We also would like to maintain visibility with the legislature to ensure relationship development and better cement our hold for our next reauthorization.

Motion was made to approve the proposed budget, excluding travel related line items, the Grant and Capacity Building line item, as well as keeping the lobbying line item at $50,000, until reconvening for a separate Budget Board Meeting scheduled and noticed for June 15th at 11:30a.m. First motioned by Director Doug Hilliard and seconded by Director Bethany McAlister.

b. Policy Updates – Action i.

Bylaws

Bylaws have been updated to ensure they are in line with the current statutes.

Language has been removed that contradicted 413.615 F. S. regarding the board members authority and responsibilities. Outdated date references were removed. In person and virtual meeting requirements were updated. Governing authorities were updated to include: Roberts Rules of Orders, Florida Open Government Laws, and Rules as promulgated by the Florida Department of Education.

Motion to approve the Bylaws made by Director Brent McNeal, seconded by Director Todd Jennings, the motion carried.

Page 3 of 24

ii.

Employee Handbook

Employee Handbook updates include: • Travel Policy • Medical Marijuana • FMLA • Unlimited leave and no leave buyout upon separation • General cleanup of outdated language Motion to approve the Employee Handbook made by Director Doug Hilliard with the caveat of pending changes based on the Travel Budget being reviewed, seconded

by Director Bethany McAlister, the motion carried.

iii.

Financial Policies

Financial Policies updates include: • Added Statutory Authority 413.615 FS • Changed the authorities in the absence of the CEO. • Reference to the Able Trust Procurement Policy.

• Removed procedures for governmental accounting.

• Added a reference to Florida Department of Education/Florida Department of Vocational Rehabilitation annual budget approval authority.

Motion to approve the Financial Policy made by Director Bethany McAlister, and seconded by Director Todd Jennings, motion carried.

iv.

Grant Policy

Grant Policies updates include: • Statutory requirements regarding types of programs and services which may be funded.

• Added statutory requirement of board annual monitoring, review, and evaluation.

Motion to approve the Grant Policies made by Director Doug Hilliard, seconded by Director Brent McNeal, motion carried.

v.

Investment Policy

Investment Policy Update: • Added language to prohibit ESG strategies by staff, board, advisors and consultants when making investment decisions.

Motion to approve the Investment Policy made by Director Bethany McAlister, seconded by Director Lori Fahey, motion carried.

c. Officer & Committee Elections - Action

Lauri Sallarulo, Board Chair, presented the Officer & Committee Elections with the Board.

Officer Slate • Chair – Laurie Sallarulo • Vice Chair – Mavara Agrawal • Treasurer – Doug Hilliard • Secretary – Chip Byers Motion to approve the Officer & Committee Elections made by Bethany McAlister, and seconded by Lori Fahey, motion carried.

Page 4 of 24

Bylaws, Ethics, & Policy Committee • Doug Hilliard • Lori Fahey • Todd Jennings • Laurie Sallarulo (alternate) Motion to approve this committee made by Bethany McAlister, and seconded by Brent McNeal, motion carried.

Nominating Committee • Alexis Doyle • Todd Jennings • Stephanie Westerman Motion to approve this committee made by Bethany McAlister, and seconded by Lori Fahey, motion carried.

Discussion Items – Full Board a. FY 2024 Collective Impact Pilot Project and Grant Approval – Action

Allison Chase, President & CEO, recommended changing the order of the agenda for this section, making FY 2024 Collective Impact Pilot Project and Grant Approval – Action, the first topic of discussion due to time. Motion made by Brent McNeal, and seconded by Doug Hilliard, the motion carried.

Director Mavara Agrawal and VP of External Engagement, Joseph D’Souza provided an update regarding the High School High Tech Programs regarding the Grant Committee reviewing which sites to renew and which to not renew.

Regarding the Collective Impact Pilot Project, Able Trust staff recommended that the focus be in the Tampa area only due to the difficulties of the logistics of coordinating this project in two different areas.

VP of External Engagement, Joseph D’Souza, shared the two issues that will be addressed through the Collective Impact Pilot Project in Tampa.

1. Encouraging, informing, and connecting people with disabilities to The Florida Department of Vocational Rehabilitation.

2. Encouraging the hiring of people with disabilities in above minimum wage jobs.

Grant amount is $25,000, for a four-month period. The identified partner is The Grow Group, a disability employment service provider in Tampa.

Collective Impact Grant Action Items • Stakeholder listening sessions (VR Staff and Providers) • Consensus building and trust development • Identification of issues to address • Develop system for meeting/communication • Create Key Performance Indicators for full year Motion to approve made by Director Mavara Agrawal, seconded by Director Bethany McAlister, the motion carried.

b. 2023 Legislative Session Recap

Director Todd Jennings shared a summary regarding this past legislative session and The Able Trust’s reauthorization. He also mentioned the new requirement of a research study on systems that provide services to persons with disabilities within

Page 5 of 24

the state due by December 1, 2023. Tony Carvajal will be the consulting to compile this report and research.

Tony Carvajal shared the breakdown of the approach taken to compile and complete this report by December 1st. He also highlighted that this would be a great opportunity for The Able Trust to show their support for the advancement of employment for persons with disabilities in Florida. c. The Able Trust - DSO Engagement Plan

Information Items

Allison Chase, President & CEO, and Director Brent McNeal provided highlights pursuant to the discussion regarding the Direct Support Engagement Plan from the previous board meeting. The following areas are what the plan will be focusing on: • Collective Impact to increase number and quality of Vocational Rehabilitation employment outcomes • Vocational Rehabilitation retention initiatives • Assistance to Vocational Rehabilitation with public outreach and partnership development • High School High Tech and Project Venture Director Brent McNeal provided an update regarding the launch of their new client integration system called AWARE which is set to launch on August 28, 2023. He also touched on The Able Trust’s involvement regarding staff retention efforts assisting to provide incentives and support to the regional and state offices. He shared that the Florida Department of Vocational Rehabilitation received legislative approval to increase the majority frontline worker salaries to aid in their retention efforts. The ArtCIE Project is in its first year of a five-year grant process. Work on the FL WINS Project, a multi-agency effort under the Reach Act, passed in 2021, has begun among workforce agencies to create and centralized customer portal with a common intake form and data hub to act as a resource for Floridians seeking employment.

N/A

New Business

N/A

Next Board Meeting

The Able Trust Board of Directors next meeting will be virtual via zoom, scheduled for Thursday, September 7, 2023, 10:00a.m. – 12:00p.m.

There being no further business, Director Brent McNeal motioned to adjourned the meeting at 12:31p.m.

Adjourn

Respectfully submitted, James “Chip” William Byers IV, Secretary

Page 6 of 24

Florida Endowment Foundation for Vocational Rehabilitation, dba The Able Trust DRAFT - Meeting Minutes Board of Directors Meeting – June 15, 2023 11:30 a.m. to 12:00 p.m.

Virtual Meeting Members in Attendance

Brent McNeal; Mavara Agrawal; Todd Jennings; Stephanie Westerman; Bethany McAlister; Lori Fahey; Doug Hillard; Chip Byers

Members Absent

Laurie Sallarulo; Doug Hilliard; Alexis Doyle

Staff in Attendance

Allison Chase, President; Arnaldo Ramos, Office Administrator and Executive Assistant to the President; Donna Wright, Vice President of Development & Marketing; Joseph D’Souza, Vice President, External Engagement; Justin Adams, Communications Manager; Leanne Rexford, Director of Partner Relations

Others in Attendance Item

Action/Discussion

Call to Order

Allison Chase, President & CEO, called the meeting to order at 11:33a.m.

Roll Call and Establishment of Quorum Approval of Agenda

Allison Chase, President & CEO completed roll call and a quorum was established at 11:37a.m.

Motion to approve the agenda, first by Director Todd Jennings, and seconded by Director Brent McNeal, motion unanimously carried.

Action Items (30 Minutes) a. FY 2024 Revised Budget Line Items: Travel, Lobbying Fees, Innovative Projects & Grants - Action

Allison Chase, President & CEO, reviewed the budget line items pending approval before the board: Travel for all related positions is expected to increase by 25% due to Collective Impact work in Tampa, Increased fundraising efforts across the state, High School High Tech site monitoring and development, and the execution of industry bootcamp programs.

• • • •

High School High Tech Travel – budget reduction from $15,000 to $9,000.

Inclusive Florida Travel – Reduction from $20,000 to $13,000.

CEO Travel – Increase from $15,000 to $20,000.

Staff Travel – Increased from $30,000 to $32,000.

Innovation & Grant Projects – Increase from $250,000 to $300,000 which breaks down as follows: • Capacity, training for providers, Florida Department of Vocational Rehabilitation Staff, small business development consultants.

• Grant Management for the ArtCIE Project

Page 7 of 24

•

•

Requested funds of $200,000 for full implementation of Collective Impact in Tampa upon Grant Committee and Board review and approval. From this request, a grant of $25,000 for local partner in Hillsborough County to assist with Collective Impact planning.

The remaining $100,000 will be utilized to create and execute industry “boot camps” throughout the state. Each “boot camp” will be vetted by the Grant Committee and included in the annual board evaluation of funded projects.

Lobbying – Reduction from $50,000 to $6,000, to complete the current contract.

Upon further discussion among the legislative committee on June 14, 2023, it was determined to present to the board, the Able Trust does not need to keep a lobbyist at this time due to being reauthorized for four years. If a lobbying service should be needed in the interim or before the next reauthorization, it would be on an as needed basis.

Allison Chase, President & CEO, provided a projected FY24 administrative expenditure analysis to assure the board the Able Trust will be well under the 15% as outlined in 413.615(9)(j) FS. Based on the analysis for FY24, the Able trust will be at 9.8% of administrative expenses keeping the organization in line with statutory requirements.

Motion to approve the above-mentioned budget items made by Director Brent McNeal, and seconded by Director Todd Jennings, the motion carried.

Discussion Items – Full Board Information Items New Business Next Board Meeting Adjourn

Board meeting adjourned at 12:02p.m.

Respectfully submitted, James “Chip” William Byers IV, Secretary

Page 8 of 24

Board of Directors FY2024, 1 Quarter Committee Reports st

Executive Committee and Finance Committee, 8/17/2023 • Accepted FY23 4th Quarter financial reports. Notes to the financial reports are included in the BOD meeting materials.

• Allison provided an update on the legislative research study required in SB 240 (see Legislative Committee notes below). Staff are meeting at regular intervals with House staff and will provide a briefing to Senate staff on August 24th. Work on the report has been divided into five milestones with the first milestone achieved the week of August 14th. A final draft will be presented to FDOE by October 18th for final review and approval before submission to the Legislature on December 1, 2023.

• Our DEAM Kick-Off event will be held in Tampa on September 28th. Marriott is the lead sponsor for the event and is providing event space and a continental breakfast. Our target is to have 75 attendees representing VR, businesses, nonprofits, legislators, educators, and other community/state leaders. Tampa Mayor, Jane Castor will be a guest speaker, and the City of Tampa, Amazon, and Bloomin Brands will be honored as inclusive employers. Board directors are encouraged to attend if their schedule allows. Travel costs are reimbursable.

• Directors will receive a “DEAM in a Box” with information and materials on how to promote and engage. Our theme this year is “Fueling Workplace Ambition”, building off of last year’s successful “Cup of Ambition” campaign.

• The committee agreed that the best timing for the 2024 Board Retreat is the last half of May. The location is Tampa to capitalize on the work we are doing there with Collective Impact.

Legislative Committee, 8/22/2023 • Allison provided an update on the legislative research study required in SB 240 which requires that The Able Trust conduct research on the following: o Identify the current systems for service delivery to persons with disabilities, including operations, services, coordination of activities, and structures. o Identify barriers and obstacles in transportation for persons with disabilities living in the home or receiving community-based services for jobs, medical appointments, and peer-to-peer groups. o Identify workforce issues related to direct support professionals, behavioral or mental health specialists, health care practitioners, and other individuals who assist with the provision of services to persons with disabilities. o Examine the best practices for uniform and efficient service delivery and the coordination of and transition among systems, including transitioning our of high school. o Examine federal and state laws and rules that impact or limit supports or services for persons with disabilities. o Identify systemwide incongruence and inefficiencies in service delivery.

Page 9 of 24

o Identify opportunities for job coaching and community participation supports, including those opportunities for individuals who cannot, or choose not to, enter the community because of underlying issues.

Staff are meeting at regular intervals with House staff and will provide a briefing to Senate staff on August 24th. Work on the report has been divided into five milestones with the first milestone achieved the week of August 14th. A final draft will be presented to FDOE by October 18th for final review and approval before submission to the Legislature on December 1, 2023.

•

In addition to the research work, Allison is working with FDOE to make connections with legislators and staff with the Executive Office of the Governor. Meetings will be scheduled during committee weeks this fall.

Grant Committee, 8/15/2023 • Staff D’Souza gave an update on the collective impact initiative taking place in Tampa. In the packet materials a high-level overview of the findings collected at the first retreat attended

by DVR Area 4 staff and employment service providers. D’Souza then laid out the future for collective impact which include completing the discovery period with a second retreat to identify areas of work or action items to support both groups, training for the employment service providers and lastly creating a robust calendar of programming in coordination with The Grow Group for the remainder of the FY. • Staff D’Souza provided a recap on the career camp hosted in partnership with the University of South Florida College of Nursing this summer. The camp was attended by 10 High School High Tech students and one student from the Tampa area not affiliated with High School High Tech. The students greatly enjoyed the experience. The Able Trust plans to hold four more camps across the State targeting occupations of opportunity, or those careers that are in-demand, high paying and require less education than a four-year diploma.

• Staff D’Souza laid out the process for verifying HSHT grant recipients went through a risk assessment before receiving funding. The process includes verifying organizations have 501c3 status or are a government agency, they are registered by the State of Florida to solicit funding, submit a 990 and verifying information for staff members working on the project. The process is currently underway as HSHT programs are renewing their contracts for FY24.

Marketing and Development Committee 8/8/23 • In this meeting Chair Doyle and Staff Wright covered fundraising and development updates and needs with the committee including: o Wrap of FY 23 (We surpassed our goal of $600k raising more than $1m) o FY24 Goals and Discussion o DEAM, Project Venture, and committee/staff needs o FY24 Fundraising goal $900,000 Identified: $748,000 Need to ID: $152,000

Page 10 of 24

•

Staff Wright updated committee on communications and marketing including o Social Media /Website traction o Google Ad Grants o DEAM 2023 o Project Venture 2024 o Board resources page on website and resources for Board Members

The Able Trust Media Analytics – May19 to August 2, 2023 FOLLOWER TRENDS • Facebook fans: 546 (+18) • Instagram followers: 535 (+38) • LinkedIn followers: 1,192 (+63) • Twitter (X) followers: 526 (+15) • Aggregate social media followers: 2,799 (+134)

Page 11 of 24

The Able Trust

Balance Sheet As of June 30, 2023 ASSETS UNRESTRICTED June 30, 2022

June 30, 2023

109.300 · First Choice 8

-

10,000.00

109.003 · ICS 716

-

847,299.55

109.002 · ICS 001

-

146,713.06

UNRESTRICTED

RESTRICTED

PARTIALLY RESTRICTED

Current Assets/Bank Accounts

108.000 · The First Reserve

711,317.63

(24,982.99)

(24,982.99)

109.000 · The First Operating

50,147.17

74,709.43

74,709.43

109.200 · The First Admin Sinking

421,396.90

250,459.62

250,459.62

78.81

178.81

178.81

207,309.36

215,983.30

109.001 · Petty Cash 110.061 · Morgan Stanley Smith Barney (2)

215,983.30

110.200 · Wells Fargo

59,005.81

45,433.08

Total Current Assets/Bank Accounts

1,449,255.68

1,565,793.86

300,364.87

45,433.08

12000 · Undeposited Funds

2,500.00

10,174.72

10,174.72

120.001 · Accounts Rec - General

73,030.00

65,000.00

261,416.38

-

Current Assets/Accounts Receivable

120.003 · Accounts Rec - Commun/DEAM

-

29,150.00

120.007 · Accounts Rec - SOF/DOE/VR

137,455.75

120.008 · Accounts Rec - Endowment Admin Fees

10,700.68

-

-

128.000 · Prepaid Expense

6,875.00

-

-

258.200 · Allowance for Doubtful Accounts

137,455.75

(60,000.00)

(60,000.00)

230,561.43

181,780.47

(49,825.28)

110.061 · Morgan Stanley Smith Barney (2)

9,097,336.36

9,020,743.69

9,020,743.69

110.200 · Wells Fargo

9,237,598.81

9,238,022.83

9,238,022.83

18,334,935.17

18,258,766.52

773,700.99

684,216.99

773,700.99

684,216.99

205.000 · Computers

19,829.88

19,829.88

19,829.88

211.000 · Furniture & Fixtures

94,079.70

94,079.70

94,079.70

(110,489.03)

(111,059.03)

(111,059.03)

3,420.55

2,850.55

2,850.55

Total Current Assets/Accounts Receivable

-

137,455.75

137,455.75

-

State Endowments

Total Other Current Assets

-

18,258,766.52

-

Long Term Assets 260.000 · Present Value-Deferred Contrib.

Total Long Term Assets

684,216.99 -

684,216.99

-

Fixed Assets

230.000 · Accumulated Depreciation Total Fixed Assets

-

-

-

-

Other Assets 258.100 · Accumulated Amortization

(23,768.53)

(51,093.11)

258.000 · Lease Asset

142,611.19

153,279.19

250.100 · Surety Deposit (Thomasville Rd)

4,200.00

4,200.00

4,200.00

255.000 · Rec. re: Griffith Ins. Policy Estimated

97,750.00

97,750.00

97,750.00

257.000 · PFG Stock (273 shares @ $59.96)

16,369.08

16,369.08

16,369.08

237,161.74

220,505.16

118,319.08

21,029,035.56

20,913,913.55

371,709.22

Total Other Assets

TOTAL UNRESTRICTED ASSETS

Unaudited for Management Purposes Only

Page 12 of 24

19,341,855.64

-

Page 1 of 2

The Able Trust

Balance Sheet As of June 30, 2023

June 30, 2022

June 30, 2023

110.020 · Pettengill Ability Fund

5.30

5.30

110.216 · McKeon Ability Fund

636,460.72

623,417.67

623,417.67

110.217 · Ward Ability Fund

430,563.22

415,185.66

415,185.66

110.215 · Hibbard Ability Fund

312,516.56

307,114.01

307,114.01

110.231 · Gallimore Ability Fund

557,399.00

604,692.67

604,692.67

110.232 · Thomas Ability Fund

771,372.30

836,568.51

836,568.51

UNRESTRICTED

RESTRICTED

PARTIALLY RESTRICTED

Private Endowments 5.30

110.233 · Pettengill Ability Fund

26,291.01

29,017.94

29,017.94

110.234 · LeRoy Ability Fund

145,199.88

139,281.27

139,281.27

2,879,807.99

2,955,283.03

23,908,843.55

23,869,196.58

Total Endowments

TOTAL ASSETS AND ENDOWMENTS

-

371,709.22

29,017.94

2,955,277.73

29,023.24

22,297,133.37

29,023.24

Managed Funds - as fiduciary 106.000 · FSA - Employee PreTax Acct Total Managed Funds - as fiduciary

-

-

-

-

TOTAL MANAGED FUNDS AND ASSETS RESTRICTED AND UNRESTRICTED 23,908,843.55

-

23,869,196.58

371,709.22

43,656.52

-

22,297,133.37

-

29,023.24

LIABILITIES & EQUITY Current Liabilities 320.000 · Accounts Payable

42,422.93

43,656.52

2110 · Direct Deposit Liabilities

(1,606.83)

(1,606.83)

-

320.994-999 · Payroll Liabilities

1,188.82

175.08

175.08

329.000 · Accrued Leave

20,950.00

10,628.00

10,628.00

321.000 · Unearned Revenue Total Current Liabilities

50,000.00

50,000.00

112,954.92

102,852.77

773,701.21

684,217.21

773,701.21

684,217.21

50,000.00 43,656.52

60,803.08

-

Deferred Inflow of Resources 270.000 · Deferred Inflow of Resources Total Deferred Inflow of Resources

684,217.21 -

684,217.21

-

Managed Funds for Distribution 320.106 · Employee PreTax Managed Funds Total Managed Funds for Distribution

-

-

-

-

-

Long Term Liabilities 330.000 · Lease Liability

116,934.67

99,870.34

116,934.67

99,870.34

1,003,590.80

886,940.32

Retained Earnings

5,084,098.20

(30,351.14)

690.000 · Fund Balance

22,860,187.63

22,860,187.63

Net Revenue

(5,039,033.08)

152,419.77

22,905,252.75

22,982,256.26

23,908,843.55

23,869,196.58

Total Long Term Liabilities

TOTAL LIABILITIES

43,656.52

745,020.29

-

Equity

Total Equity TOTAL LIABILITIES & EQUITY

Unaudited for Management Purposes Only

Page 13 of 24

-

-

-

Page 2 of 2

Notes on FY 2023 Financial Reports

P&L Sheet, July 1, 2022 – June 30, 2023 Income • • •

Line 5a Cantwell CRT Maturation $190,000 – charitable remainder trust that matured during the fiscal year; a private endowment has been established with Wells Fargo.

Line 9 – includes $176,000 from Visit Florida award.

Line 13 – remaining $145, 000 is in outstanding invoices to FDOE/VR for legislative appropriations for research; should show on FY 2024 Q1 P&L sheet.

Expenses •

Line 98 Total Expenses (686,714) – primarily accounted for in grant and VR support work which was delayed due to realignment with DSO Engagement Plan and delay in execution of Collective Impact: o Line 21 Grants & Other Support to VR (47,383) o Line 23 Grants & Capacity Building (225,145) o Line 37 Innovation Grants & Projects (158,835)

Balance Sheet, June 30, 2023 •

•

Line 108.000 – Current Assets/Bank Accounts – negative balance reflects the nightly cash sweep to protect deposits over $250,000 (not covered by FDIC) – true balance of the Reserve Account is combination of lines 109.003 & 108.000.

State and private endowment values are nearly equal to last year. This includes having taken a 7% withdrawal for operations for the fiscal year. The first half of 2023 was good in terms of market performance.

Page 14 of 24

The Able Trust Profit & Loss Budget to Actual 7.1.22 - 6.30.23 Actual 1 Cash on Hand prior FY @ 6/30/23 2 Cash on Hand 600.101 710,066.00 3 Sinking Fund 421,354.00 4 Cash in Public Investment Accounts 222,062.00 Ordinary Income 5 Endowment & Bequests Cantwell CRT Maturization 190,000.00 6 Managed Account Contributions 602.301 50,000.00 7 Fees Earned for Managing Family Funds (1.5%) 603.016 20,852.58 8 Grants 9 New Grants 603.017 197,651.67 10 Grants from prior period 600.102 0.00 11 Project Based Revenue 600.105 176,050.33 12 Sponsorships & Unrestricted Gifts 603.003 100,343.64 13 State Appropriations or Other Federal/State/Local Sources 603.006653,635.49 14 Investment Income 15 Investment Income (including sales): State 603.117 1,555,483.00 16 Investment Income (including sales): Private 661.100 235,388.00 17 Total Income 4,532,886.71

18 Expense 19 DVR Support & Activities 20 DVR Staff Events 780.000 21 Grants & Other Support to VR 781.000 22 Grants, Support & Sponsorship 23 Grants & Capacity Building 802.000

Budget

$ Over Budget

% of Budget

710,066.00 421,354.00 222,062.00

0.00 0.00 0.00

100.00% 100.00% 100.00%

0.00 50,000.00 51,470.00

190,000.00 0.00 -30,617.42

100.00% 40.51%

100,000.00 0.00 150,000.00 150,000.00 799,523.00

97,651.67

197.65%

26,050.33 -49,656.36 -145,887.51

117.37% 66.90% 81.75%

1,555,483.00 235,388.00 4,445,346.00

0.00 0.00 87,540.71

100.00% 100.00% 101.97%

30,878.12 22,616.71

48,000.00 70,000.00

-17,121.88 -47,383.29

64% 32%

74,854.41

300,000.00

-225,145.59

25%

Page 15 of 24

24 Donor Directed Grants 802.010 25 Sponsorships 803.303 26 Programs and Projects 27 High School High Tech 28 Grants to Sites 807.100 29 HSHT Annual Training 807.150 30 Project Venture 807.200 31 HSHT Educational Materials 807.140 32 HSHT Supplies & Postage 807.145 33 HSHT Travel 807.121 34 DEAM (Disability Employment Awareness Month) 807.600 35 Inclusive Florida 36 Research/Data Analysis 808.601 37 Innovation Grants & Projects 38 Content Experts 808.604 39 Think Tank Expenses 40 Training & Events 41 2023 Summit Planning 42 Travel 808.602 43 Fundraising & Donor Development 44 State License Registration 805.122 45 Endowment Funds & Investment Management 46 Investment & Bank Account Charges 730.000 47 Marketing & Communications 48 Webinars 49 Website 805.135 50 Marketing & Support Materials 805.110 51 Board Related Expenses 52 Board & Committee Meetings 793.050 53 Board Retreats 793.001 54 CEO Program Management (see 413.615(9)j FS 55 CEO Travel 794.010 56 CEO Memberships & Registrations 794.030 57 Operations & Overhead

50,000.00 18,550.00

50,000.00 20,000.00

0.00 -1,450.00

100% 93%

904,116.89 31,238.19 18,592.58 0.00 44.19 8,666.82 26,813.00

946,000.00 30,000.00 25,000.00 1,000.00 1,000.00 15,000.00 25,000.00

-41,883.11 1,238.19 -6,407.42 -1,000.00 -955.81 -6,333.18 1,813.00

96% 104% 74% 0% 4% 58% 107%

106,150.50 91,164.77 39,000.00 0.00 15,045.69 0.00 5,225.97

100,000.00 250,000.00 50,000.00 20,000.00 20,000.00 20,000.00 20,000.00

6,150.50 -158,835.23 -11,000.00 -20,000.00 -4,954.31 -20,000.00 -14,774.03

106% 36% 78% 0% 75% 0% 26%

272.60

300.00

-27.40

91%

103,227.45

203,201.04

-99,973.59

51%

0.00 4,500.00 2,091.10

3,000.00 8,500.00 3,500.00

-3,000.00 -4,000.00 -1,408.90

0% 53% 60%

1,985.34 1,397.92

5,000.00 12,000.00

-3,014.66 -10,602.08

40% 12%

15,886.54 625.09

15,000.00 2,000.00

886.54 -1,374.91

106% 31%

Page 16 of 24

58 59 60 61 62 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92

Amoritization Expense Interest Expense Office 776.100 State Storage Facility (or destruction)776.101 Furnishings, Equipment & Software Computers & Equipment 750.000 Copier 776.104 Depreciation 738.000 Software & Licenses 750.100 Insurances - non-health BOP & Business Auto 758.100 Directors & Officers 758.300 ERISA Bond-401K 758.500 Liability Umbrella 758.200 Worker's Compensation 758.400 Staff Memberships & Registration 710.000 Staff Training & Development 710.500 Staff Travel & Outreach 711.000 Telephone & Internet 790.000 Printing & Mailing 775.000 Office Supplies 770.000 Staffing & Consultants Salaries 701.002 Benefits Health Insurance 703.001 Dental Insurance 703.002 Life Insurance 703.102 Short Term Disability/Long Term Disability 703.101 401(k) Match & Expenses 704.000 Payroll Taxes & Expense Payroll & Unemployment Taxes 702.000 Payroll Processing Fees 701.200 Consultants & Contractors Finance & Record Keeping 701.250

25,546.58 868.04 51,156.00 110.16

0.00 0.00 60,000.00 1,000.00

-8,844.00 -889.84

85% 11%

5,610.21 3,214.82 570.00 28,553.24

6,000.00 3,000.00 4,500.00 18,500.00

-389.79 214.82 -3,930.00 10,053.24

94% 107% 13% 154%

6,255.51 2,003.28 375.00 1,793.32 4,136.00 16,550.28 8,136.48 31,630.11 3,303.70 1,160.59 2,938.22

6,567.87 2,575.00 0.00 6,567.87 2,575.00 15,000.00 8,000.00 30,000.00 9,000.00 2,000.00 3,000.00

-312.36 -571.72 375.00 -4,774.55 1,561.00 1,550.28 136.48 1,630.11 -5,696.30 -839.41 -61.78

95% 78% 27% 161% 110% 102% 105% 37% 58% 98%

701,924.10

730,000.00

-28,075.90

96%

54,295.09 3,049.57 702.90 3,149.88 28,240.08

64,497.64 4,569.21 1,294.70 7,120.85 36,455.52

-10,202.55 -1,519.64 -591.80 -3,970.97 -8,215.44

84% 67% 54% 44% 77%

53,135.99 485.30

66,927.00 1,200.00

-13,791.01 -714.70

79% 40%

70,416.25

70,000.00

416.25

101%

Page 17 of 24

93

Grant Writing 791.000 ArtCIE Grant Management 94 Audit & Tax 766.000 95 IT Support 790.100 96 Lobbying 765.200 97 Legal 765.000 98 Total Expense

34,900.00 34,800.00 28,744.00 9,317.49 71,518.40 53.00 2,861,587.47

30,000.00 0.00 29,950.00 12,000.00 50,000.00 2,500.00 3,548,301.70

4,900.00 34,800.00 -1,206.00 -2,682.51 21,518.40 -2,447.00 -686,714.23

116%

99

1,671,299.24

897,044.30

774,254.94

186%

Net Ordinary Income

Page 18 of 24

96% 78% 143% 2% 81%

Backgrounder – “SB 240 Research Report” – May 2023 WORKING PAPERS – Not for citation or distribution

Assumptions 1) SB 240 (signed 5.15.23) requires report due 12/1, with following conditions: Research on the systems in the state which provide services to persons with disabilities, including autism and intellectual and developmental disabilities. The board shall submit to the Legislature a report by December 1, 2023. The report must: a. Identify the current systems for service delivery to persons with disabilities, including operations, services, coordination activities, and structures. b. Identify barriers and obstacles in transportation for persons with disabilities living in the home or receiving community-based services for jobs, medical appointments, and peer-to-peer groups. c. Identify workforce issues related to direct-support professionals, behavioral or mental health specialists, health care practitioners, and other individuals who assist with the provision of services to persons with disabilities. d. Examine the best practices for uniform and efficient service delivery and the coordination of and transition among systems, including transitioning out of high school. e. Examine federal and state law and rules that impact or limit supports or services for persons with disabilities. f.

Identify systemwide incongruence and inefficiencies in service delivery.

g. Identify opportunities for job coaching and community participation supports, including those opportunities for individuals who cannot, or choose not to, enter the community because of underlying issues.

2) After review with DOE & DVR (5.12.23), it is presumed that based on canons of legislative structure, since this report is placed in a section specifically relating to vocational rehabilitation, unless otherwise specified in the statute, the paper should focus on how the questions relate to the employment of persons with disability. NOTE: when we review the proposed outline with legislative staff, we will confirm this focus and also ask if there were any other relevant questions that could or should be considered as we prepare report.

3) The final report is due to the legislature by December 1, 2023 but in order to allow time for review and updates before submission, the internal completion date for “final draft” should be on or about mid-October.

4) The report building process is broken down into two phases, with the following DRAFT milestones: Phase 1: Planning Milestone 1: Clarify expectations and parameters of proposed research • w/ Able Trust, DOE, DVR o 5.12 DVR/DOE call – “limit to VR unless otherwise specified” o 6/1 Able Trust Board call

Page 19 of 24

• •

w/ Legislature o TBD, target is mid-June Outline for report o Target is by June 30

Milestone 2: Review existing laws, rules, research, reports related to services and needs of persons with disabilities (PWD) • Compile list of laws & rules • Compile list of public reports • Compile list of private reports and resources Milestone 3: Strategy for outreach and input • Lists of stakeholders, especially those referenced in SB 240 o PWD and/or caregivers o Direct support professionals and providers o Entities that support transportation or coordinate services for PWD o Behavioral and mental health specialists, healthcare practitioners, and other professionals that assist with services to PWD o Peer-to-Peer groups and organizations that support PWD • Determine and design data collection tools, for example: o Survey(s) o Online data collection portal Milestone 4: Framework for stakeholder input • Implementation plan for data collection • Marketing plan to support data collection

DRAFT - Phase 2: Data Collection & Report Writing Milestone 1: Data Collection (based on Phase 1 strategy) Milestone 2: Analyze data and summarize stakeholder input Milestone 3: Recommendations and Potential Action Strategies Milestone 4: Produce Final Report • Outline (see DRAFT from Phase 1) • Initial draft of Report to Able Trust – approximately 10.9.23 • Comment period - DVR/DOE & other stakeholders (TBD) – 10.9 to 10.27 • Updates based on input during comment period – 10.27 to 11.17 • Final Report to Able Trust – 11.17.23 • Final Report to Legislature – by 12.1.23

Page 20 of 24

DRAFT REPORT OUTLINE 1. Introduction, Overview, Purpose of Report 1.1. About PWD 1.1.1. Overview, describe and quantify 1.1.2. Any special references needed for autism or intellectual or development disabilities?

1.1.2.1.

Discuss % increase of these populations in VR annual caseload 1.2. About VR, DVR, & The Able Trust 1.3. Overview of SB 240 (as relates to report) 1.4. Review data collection process 1.5. Executive Summary of recommendations 2. Research Questions (adapted from SB 240) 2.1. What issues or concerns need to be addressed to help PWDs achieve successful employment?

2.1.1. As identified by research 2.1.2. As identified by PWD, caregivers, and advocates 2.1.3. As identified by direct support professionals 2.1.4. As identified by healthcare and mental and/or behavioral health practitioners 2.2. What laws and rules impact, support, and/or provide services for PWD? 2.2.1. Federal laws and rules 2.2.2. State laws and rules 2.2.3. Other laws and rules 2.3. What are the current systems in Florida that provide persons with disabilities support in accessing vocational rehabilitation services?

2.3.1. Per SB 240, specifically consider job coaching and community participation support 2.3.1.1. Per SB 240, specifically consider opportunities for individuals who cannot, or choose not to, enter the community because of underlying issues 2.4. Which laws, rules, regulations, or practices seem to limit support or services for PWD? 2.4.1. Problems with laws, rules, regulations 2.4.2. Systemwide incongruences or inefficiencies in service delivery 2.4.2.1. Per SB 240: assess “Operations, Services, Coordination Activities, Structures” 2.4.2.2. Refer to REACH Act “No Wrong Door” 2.5. What transportation barriers and obstacles exist for persons with disabilities?

2.5.1. To access jobs 2.5.2. To access medical appointments 2.5.3. To access peer-to-peer groups 2.5.4. To access other community-based services

Page 21 of 24

2.5.5. Are there any differences based on living arrangements?

3. Research Questions (adapted from SB 240) 3.1. What are some best practices related to supporting transition among and between systems that support PWD? 3.1.1. Recommendations to facilitate Transition to work 3.1.1.1.

From stakeholders 3.1.1.2.

From other states (CSAVR) 3.1.2. Per SB 240, specific focus on transition out of high school 3.1.3. Other transitions between or across systems 3.1.3.1. Within VR 3.1.3.2. Outside of VR (e.g., APD) 3.2. “Recommendations and Potential Action Strategies” Florida should consider 3.2.1. Changes to further investigate or consider changing 3.2.1.1. Across state agencies 3.2.1.2. Federal : State issues 3.2.1.3. State : Local 3.2.1.4. With or across providers 3.2.1.5.

Collective Impact Theory

3.2.2. Laws & Rules 3.2.3. Funding Issues 4. Citations & Tables

Page 22 of 24

Collective Impact Status Update • •

Contract executed with The Grow Group to serve as local provider lead Retreats held with DVR Area 4 staff (7/25) and Tampa disability employment providers (7/26)

Outcomes of Retreats • 25 DVR Area 4 staff attended • 22 Disability Employment Provider staff attended representing 15 Tampa area providers. 52 providers were invited to participate in the retreat.

• Goal of retreats was to identify inefficiencies and “pinch” points in their work lives.

• Main Takeaways: VR Staff Retreat o Issues related to quality of employment service providers ▪ Lack of training opportunities for employment service providers on VR systems.

▪ Low minimum qualifications for providers in Florida.

▪ Emphasis by some providers on volume over quality.

• Leads to lower quality employment outcomes.

▪ Desire for more communication between VR and employment providers.

▪ Lack of quality documentation of work by employment providers and inability to address issues. o Issues related to support for VR staff ▪ A majority of work time spent on paperwork (AWARE should resolve issue).

▪ Disconnect between HQ staff and Area staff.

▪ Desire for more training opportunities to enhance their knowledge and skills.

▪ Need for up-to-date and comprehensive listing of additional community resources to support clients.

▪ Inability to interact with clients on a meaningful level due to case load size.

▪ Unfilled positions due to length of time to make hire. o Issues related to client Support ▪ Lack of vendors to support their clients (not referring to employment service providers); results in more time for a person to become employed.

▪ Need for up-to-date and comprehensive listing of additional community resources to support clients.

▪ Need for better system of informed choice of employment providers and vendors to empower clients to make a truly informed choice.

▪ Difficult communication with clients from VR staff could be resolved with the ability to text instead of relying on phone or email.

▪ Difficulty in communicating about clients to providers or vendors due to onerous protections for clients.

• Main Takeways: Employment Service Provider Retreat o Client Issues ▪ Communication is difficult. Clients don’t respond to phone calls, or they are given incorrect information.

▪ Overzealous family members or parents.

Page 23 of 24

▪

o

Unrealistic employment goals or expectations related to skills/training/experience.

▪ Not understanding benefits or benefit loss due to employment.

▪ Transportation is a significant barrier.

▪ Lack of understanding of VR and the system of services.

Systems Breakdowns ▪ Lack of understanding between stakeholders of what is allowed, not allowed and how they should be interacting.

▪ Difficulty in changing the employment goal.

▪ Inconsistency between VR offices and VR staff.

▪ VR does not do a good job with change management. The rolling out of new systems or processes is not smooth.

▪ Lack of communication between VR staff and employment service providers.

▪ Lack of vendors to provide additional services to clients.

▪ Adversarial relationship with other employment providers. No real cohesion and support of each other.

Next Steps • Before August 29, Analyze and condense comments collected at retreats • August 29, Follow-up retreat (VR Staff and Employment Providers) o During the second retreats, The Able Trust working with both groups will: ▪ Agree on issues and solutions presented in first retreat.

▪ Prioritize potential solutions.

▪ Identify additional information required and next steps for executing the solutions.

• September 12, Strategic EDGE Training (job development skills training) for Employment Providers • Early October, Evaluate and Plan with The Grow Group for remainder of FY24 • October 30-31, EDGE Training for Employment Providers

Page 24 of 24