EXHIBITOR PROSPECTUS 2013 Academy 2013 Seattle October 23-26, 2013
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Washington State Convention Center 7th Avenue and Pike Street Seattle, Washington 98101 2013 Prospectus - 1
INDEX Exhibit Details..........................3 Why Should You Exhibit...........4 2012 Exhibitor List........... 4 & 5 Meeting Demographics.............6 Exhibit Space Rates, Venue, Show Hours..............................7 Exhibit Application...................8 Rules & Regulations..................9 Exhibitor Promotions..............13 Affiliate Meetings....................13 Destination Seattle.......... 14 - 15 Future Academy Meetings.......16
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Welcome.
Establish new relationships and strengthen existing relationships by exhibiting at Academy 2013 Seattle. It will be the optometry and vision science event of the year. The American Academy of Optometry invites you to exhibit at Academy 2013 Seattle October 23-26, 2013. This is the most comprehensive optometry meeting in the world and represents the full spectrum of optometry leaders, vision science professionals and decision-makers. Your participation at this meeting offers unequalled opportunities to be pre sent among other leaders in the eye care industry and to showcase your products and services to the vision science community. The exhibit hall will be open Wednesday evening with our popular Attendee Welcome Reception. We will continue to offer lunch in the exhibit hall on both Thursday and Friday afternoons. Don’t delay! Please submit your application to reserve your space as soon as possible. The Academy values the educational contribution made by exhibiting companies who share the vision and objectives of our members.
The American Academy of Optometry presents...
ACADEMY 2013 SEATTLE EXHIBIT SPACE RATES
Priority Exhibit Space Rate Companies whose applications are received on or before January 20, 2013 will be assigned space according to priority point order. These companies will be charged: Exhibit Space................................ $26.00 per square foot Corner Premium................................ $250.00 per corner Regular Exhibit Space Rate Companies whose applications are received after January 21, 2013 will be assigned on a first come, first served basis. These companies will be charged: Exhibit Space................................ $28.00 per square foot Corner Premium................................ $250.00 per corner Non-Profit Space Rate Exhibit Space...........................$800.00 per 10x10 booth
EXHIBIT HALL DATES AND HOURS Wednesday, October 23, 2013 5:00 – 7:30 PM Welcome Reception for all attendees takes place in the Exhibit Hall Thursday, October 24, 2013 11:00 – 4:00 PM Lunch is served for all attendees in the Exhibit Hall Friday, October 25, 2013 11:00 – 4:00 PM Lunch is served for all attendees in the Exhibit Hall
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Note: Exhibit hours subject to change; please visit www.aaopt.org for updates.
VENUE
Washington State Convention Center 800 Convention Place Seattle, WA 98101-2350
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Why Should You Exhibit at Academy 2013 Seattle? Companies meet their exhibiting objectives at the Academy Meeting! Exhibitors’ primary objectives at Academy 2012 were to:
• Raise awareness of their company and brand • Optain valuable research and consumer feedback • Launch new products or services • Gather leads for future sales • Increase media exposure by participating in the Press Conference • Visit with current clients and customers Below is a list of Academy 2012 Phoenix Exhibitors!
ABB Concise Abbott Medical Optics Acuity Pro/VisionScience Software, Inc Advanced Ocular Care Akorn /Advanced Vision Research TheraTears Alcon Alden Optical All About Vision Allergan Amcon Laboratories American Academy of Optometry American Board of Certification in Medical Optometry American Board of Optometry American Optometric Foundation American Optometric Society Annidis Health Systems AOAExcel Art Optical Contact Lens Inc. ARVO Avesis, Inc. Bausch & Lomb 4 - 2013 Prospectus
Biosyntrx Inc Blanchard Contact Lens, Inc. Blue View Vision Bright Display, Inc. Bruder Healthcare Company Carl Zeiss Meditec, Inc. Carl Zeiss Vision, Inc Chadwick Optical, Inc. Compulink CooperVision, Inc. Designs for Vision DGH Technology, Inc. Diagnosys LLC Diopsys Doctorsoft Corporation Elsevier, Inc. Enhanced Vision Envision University Eschenbach Optik of America Essilor Essilor Instruments USA Eye Care and Cure Eye Designs LLC
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Eye Photo Systems, Inc. EyeMed Vision Care EyeQuick, LLC Fashion Optical Displays FCI Ophthalmics Fellows Doing Research SIG Firefox Systems Group First Vision Media Group, Inc. Freedom Scientific Inc. Fresnel Prism & Lens Co. Global Eyeventures LLC Good Lite Haag-Streit/Reliance USA HAI Laboratories, Inc. HealthCare Professional Funding Corporation Heidelberg Engineering Heine Hydrogel Vision Corporation Icare-USA Innova Systems, Inc. I-Optics Jewish Voice Ministries International Keeler Instruments King-Devick KMK Educational Services, LLC. Konan Medical USA LasikPlus Leiter’s RX Compounding Lens Dynamics Lippincott Williams & Wilkins, Wolters Kluwer Health Lombart Instrument M&S Technologies Macula Risk Marco MaximEyes by First Insight MedOp Inc. Menicon Merck & Co. Metro Optics Modernizing Medicine, Inc. Mountain Computer Systems National Keratoconus Foundation National Vision, Inc. NexTech Nidek, Inc. NOVA Southeastern University NOVA Ocular Nutrition Society Oculus, Inc.
Ocutech Inc. Ophthalmic Instruments Inc Optelec US, Inc. Optometry Giving Sight Optometry Times Optos Optovue Paragon Vision Sciences Practice Director Precision Vision Primary Care Optometry News and Healio. com By SLACK Incorporated Quantel Medical Rapid Pathogen Screening, Inc. (RPS)/NicOx, Inc. Reichert, Inc. Review Of Optometry ScienceBased Health Smitty’s Glass Wax Solutionreach Springer Vision Care Sterero Optical Sucampo Pharma Americas, LLC Synemed, Inc. Synergeyes TearLab Corp. The HOYA Free-Form Company Tomey Corporation Topcon Medical Systems, Inc. Tru-Form Optics Ultimate Creations, Inc. Unilens Corporation Valeant Pharmaceuticals Veatch Instruments VISTAKON Vitamin Science Inc. Vmax Vision Inc VOLK Optical Vosh International VRMagic VSP Websystem3 Wells Fargo Practice Finance Western University of the Health Sciences College of Optometry X-Cel Contacts Walman Optical Yodle Younger Optics Zeavision, LLC
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Meeting Demographics 2012 Annual Meeting Attendance
Meeting Registration 2012
Students/Residents 937
US
Optometrists and Vision Scientists
Non-US 1570
3015
Other Professionals 161
Total
3583
5153
Exhibitors 1039
Other Professionals 3%
Exhibitors 20%
Students/ Residents 18%
Optometrists and Vision Scientists 59%
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Exhibiting Opportunities Exhibit Location
Exhibit Specifics
Seattle, WA
Standard booths are 10’x10’ (100 square feet). Multiple booths are available and booth configurations can be created to accommodate special needs or requirements.
Exhibit Hall Dates Wednesday, October 23, 2013 5:00 pm – 7:30 pm Thursday, October 24, 2013 11:00 am – 4:00 pm Friday, October 25, 2013 11:00 am – 4:00 pm
Exhibits Set-Up Tuesday, October 22, 2013 1:00 pm – 8:00pm Wednesday, October 23, 2013 8:00 am – 2:00pm Exhibitors with a 20x20 booth or larger may begin set-up at 8:00 a.m.
Exhibits Dismantle Friday, October 25, 2013 4:00 pm – Midnight
Exhibitor Contact Information To reserve a space at Academy 2013 Seattle, please complete the enclosed application for exhibit space and return to: American Academy of Optometry 2909 Fairgreen Street Orlando, FL 32803 USA To speak with someone personally about your participation at Academy 2013 Seattle please contact: Betty Taylor, Exhibits Manager American Academy of Optometry Phone 321-710-3945 Fax 407-893-9890 Email: exhibits@aaoptom.org or bettyt@aaoptom.org http://aaopt.org
Exhibit Space Rental Includes: • 24 hour general Exhibit Hall security • Listing in the Exhibits Guide • Electronic copy of the advanced registration list for a one-time use. • Electronic copy of the final attendee list for a onetime use. • Five complimentary exhibit badges (booth personnel) for every 10x10 space purchased. • Five complimentary “Exhibits Only” passes (to send to your clients) for every 10x10 space purchased. Any Booth 300 square feet or less will be fitted with: • 8’ high black drape • 36” high side rail drapes • 7”x44” company sign Meeting colors will be designated at a later date and made available in the exhibitor services kit.
Booth Space Rental Fees Priority Point “Early Bird” Exhibit Space Rate Applications received by the AAO by January 20, 2013, the Priority Point deadline will be charged: $26.00 per square foot. Applications received by the AAO after the January 21, 2013, deadline will be charged: $28.00 per square foot.
Non-Profit Booth Space Rental Fees A limited number of booths are available for not-forprofit and government related organizations at a reduced rate of: $800.00, maximum size to be 100 ft2. Please contact the Academy office to determine eligibility before submitting your application at this discounted rate. 2013 Prospectus - 7
Exhibit Space
Important: Please complete all sections of this
application, including signature. Incomplete information will delay space selection for Academy 2013.
1. Exhibitor Information: (Please print clearly)
COMPANY NAME_________________________________________________________________________________________ EXHIBITOR CONTACT NAME_________________________________________ TITLE_____________________________ ADDRESS________________________________________________________________________________________________ CITY_____________________________________________________ STATE______________ ZIP____________________ PHONE_____________________________ FAX___________________________ EMAIL____________________________
2. Cost of Exhibit Space Exhibit space at Academy 2013 Seattle is sold in increments of 100 square feet (10’x10’ units) Priority Point “Early Bird” Exhibit Space Rate Applications received by the AAO by January 20, 2013, the Priority Point Deadline will be charged: $26.00 per square foot. All exposed corners will cost an additional $250.00 per corner.
Regular Exhibit Space Rate Applications received by the AAO after the January 21, 2013, Deadline will be charged: $28.00 per square foot. All exposed corners will cost an additional $250.00 per corner.
Choice
Total Square Ft.
Booth #
Dimensions (WxL)
# of Exposed Corners
Total Cost
First Second Third
3. Exhibitor Product/ Service Category
4. Contract Authorization
Designate no more than two product/service ategories that will be displayed or demonstrated.
By signing below, Exhibitor agrees that it applies to participate in Academy 2013 Seattle, the Annual Meeting of the American Academy of Optometry. Exhibitor requests that AAO Show Management reserve the following exhibit space(s) for our use. Exhibitor understands that exhibit space is assigned on a first-come first-served basis, with preference given to companies with the longest exhibiting history at Academy meetings and to corporate partners of Academy programs. The company listed on this application agrees to comply with the policies, rules and regulations contained in the Exhibit Prospectus and Service Kit and all policies, rules and regulations adopted by the AAO hereinafter.
o Bookseller/Publications o Computer Software & Systems/Practice Related/ Communication o Contact Lenses, Accessories and Solutions o Diagnostic Instruments and other Related Equipment Services o Educational Institutions, Non Profit Service Organizations o Examination Equipment and Instruments o Financial and Office Services o Frames, Lenses, Sunglasses, Cases, Displays and Accessories o Laboratories o Low Vision Aids o Pharmaceuticals o Other
Signature___________________________________
5. Exhibitors From Whom We Desire Booth Separation: _______________________________________________________________________________________
6. Payment Information
o Check Enclosed
o VISA
o MASTER CARD o American Express
Card Number________________________________________ Exp. Date____________________________ Cardholder Signature______________________________________ Date____________________________ AAO USE ONLY: 8 - 2013 Prospectus
Booth #
Dimensions:
# of Corners
Total Sq. Ft.
Deposit Paid:
Balance Due:
Cost of Booth:
Date Received:
AAO Mgmt. Signature
2013 Exhibit Rules and Regulations The rules and regulations contained herein are intended by the American Academy of Optometry (AAO) to serve the best interest of the Annual Meeting, the exhibitors and the registrants, and to give notice to applicants and exhibitors of governing rules and regulations. All applicants, exhibitors and exhibitor-appointed contractors are bound by these rules and regulations. For the purpose of these Rules and Regulations, “Show Management” shall be defined as the American Academy of Optometry.: Americans with Disabilities Act (ADA) Exhibitors are fully responsible for complying with the Americans with Disabilities Act (ADA) with regard to booth space, including, but not limited to, the wheelchair access provisions. Exhibitors indemnify, hold harmless and defend Show Management, its officers, directors, agents, members, and employees from and against any claims, liabilities, losses, damages, and expenses (including attorneys’ fees and expenses) resulting from or arising out of the exhibitors’ failure or allegations of exhibitors’ failure to comply with the provisions of the ADA. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line (800.514.0301). Approval of Booth Schematics All lighting and overhead rigging must be submitted to Show Management for approval prior to September 1, 2013. Overhead rigging is not permitted on in-line booths. For additional details, please refer to the International Association of Exhibitions and Events (IAEE) Rules and Regulations that can be found in the Exhibitor Service Manual. Audio Use Utilization of audio is allowed, if audible only within a two-foot perimeter. This includes live, projected and/or recorded audio. Speaker units can be placed within the confines of the booth space, but cannot be within two feet of the aisle. Exhibitor acknowledges and agrees that it shall be solely responsible for obtaining any licenses, permits, etc., which may be required for it to broadcast, perform or display any copyrighted materials including, but not limited to, music, video and software. Exhibitors indemnify, defend and hold Show Management, its officers, directors, agents, members, and employees harmless from and against any and all claims and expenses, including attorneys’ fees and costs, arising out of or related to exhibitor’s breach of this provision.
Care of Premises No part of an exhibit, signs or other materials may be posted, nailed, taped, or otherwise affixed to walls, doors or floor surfaces in a way that will mar or deface the premises. The use of velcro, stick-on decals or similar items and/or tape on any vertical surface, including, but not limited to, painted walls and portable walls within the facility is strictly prohibited. Exhibitors are responsible for any damage to the facility. Carpeting Carpet is required in each exhibit booth. Exhibitors can rent carpet from the Official General Services contractor, or can provide their own carpet or floor covering. If providing their own, the carpet or floor covering must fit the full dimensions of the booth space. Display Guidelines/Third Party All exhibits must conform to the guidelines for display rules and regulations published by the International Association of Exhibitions and Events (IAEE), which can be found in the Exhibitor Service Manual. Additionally, Exhibitors are not permitted to display names or advertisement of persons, products, or entities other than those of the Exhibitor. Exhibitors are not permitted to use another person’s or firm’s product to the extent necessary for operation of displays or demonstrations relating to Exhibitor’s products or services. All booth activities and content must be professional in nature. Exhibits subject to approval The American Academy of Optometry may review, exclude, modify, remove or require any Exhibitor to modify or remove any exhibits, Exhibitor personnel (e.g., employees, agents, invitees, etc.) or Exhibitor materials or activities (e.g., costumes, décor, music, paraphernalia, fliers, method of operation, conduct, etc.) that, in its sole discretion, is unsuitable, danger2013 Prospectus - 9
ous, or objectionable for the Exhibit Space. In the event of such exclusion, modification, or removal, Exhibitor agrees to pay or reimburse the AAO for any expenses incurred by the AAO or its agents in connection therewith at the then-prevailing rates. Further, the AAO shall not be required to refund any fees paid to the AAO by Exhibitor, or be responsible for Exhibitor’s expenses or any liabilities resulting therefore. Exhibit Hours All Exhibits must be in place and “show ready” by 3:00 p.m. on Wednesday, October 23, 2013. No exhibit may be dismantled, torn down, or removed until the show closes. Failure to adhere to this schedule could result in refusal of the right to exhibit at future annual meetings, and may result in the loss of priority points. Exhibitor Access All Exhibitors will be able to access the Exhibit Hall during installation and dismantle schedules as noted in this prospectus. Additionally exhibitors may access the exhibit hall one hour before opening and one hour after closing each day. Exhibitor’s booths must be staffed at all time during exhibit hours. A penalty will be imposed on any companies that dismantles their exhibits early and/or leaves the booth space unattended. Exhibitor-Appointed Contactors (EAC) Show Management has made every effort to appoint the best-qualified contractors to provide show services. If an exhibitor chooses to designate a non-official exhibitor-appointed contractor (EAC), the exhibitor and contractor must abide by the rules set forth in this document. Exhibitors must notify Show Management via email of the selection of and contact information for an EAC. Exhibitor Compliance Exhibitors will comply with this entire agreement. Exhibitors will also comply with Washington State Convention Center rules and Exhibitor Service Manual rules. Exhibitor will also comply with applicable federal, state, and local laws, regulations, and ordinances, including without limitation the Americans with Disabilities Act. Exhibitors will inform all its employees and agents of this compliance requirement and will be responsible for their compliance. 10 - 2013 Prospectus
Exhibitor Service Manuals Exhibitor Service Manuals will be sent via email to all Exhibitors who are paid in full. Exhibitors are urged to take advantage of cost reductions offered by most contractors for advance orders. Many services cost substantially more when ordered onsite. Fire & Safety Guidelines All Exhibitors must comply with all federal, state and local fire and building codes that apply in the Washington State Convention Center. Gratuities The Official General Services Contractor and the Washington State Convention Center’s work rules prohibit any employee from soliciting and/or accepting gratuities or gifts. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Show Management. Hospitality Space and Associated Exhibitor Activity (Affiliate Meetings) Show Management reserves the right to control all group activities sponsored by exhibitors during the period of the Annual Meeting whether they are held inside or outside the meeting facilities or official hotels. Failure to seek the necessary approval from Show Management for sponsorship of such an activity will result in the loss of priority points and possible refusal of the right to exhibit at future meetings. Please see the “Affiliate Meetings” section of this prospectus for additional details. Indemnification The exhibitor agrees to protect, indemnify and hold Show Management, the Washington State Convention Center, their respective officers, directors, agents, and employees harmless against and from any and all losses, costs, damages, liability, or expenses (including attorney’s fees) arising from or by reason of any accident, bodily injury, property damage, or other claims or occurrences to any person, including exhibitor, its employees and agents, or any business invitees, arising out of or related to exhibitor’s occupancy or use of the exhibition premises in the meeting or on and adjacent to the Washington State Convention Center.
Payment Schedule, Refund Policy and Terms of Liability Payment Schedule: Before February 2, 2013, a 25% deposit may be used to hold a booth space with full payment due February 2, 2013, to retain space. After February 2, 2013, full payment must accompany the Contract/ Application for Exhibit Space to have space assigned. Please contact Show Management for special payment circumstances. Refund Policy A. 25% of the total booth cost of original space contracted is non-refundable. B. Companies canceling their exhibit space on or before March 31, 2013, receive a refund of all payments made to date less the 25% non-refundable deposit. C. Companies canceling their exhibit space on or after April 1, 2013, and before July 31, 2013, receive a refund of all payments made to date less a 25% penalty and the 25%, non-refundable deposit. D. Companies canceling their exhibit space on or after July 31, 2013, receive no refunds. Terms of Liability: A. November 31, 2012 to March 31, 2013 - Exhibitor is 25% liable for exhibit space contracted. B. April 1, 2013 to July 31, 2013 - Exhibitor is 50% liable for exhibit space contracted. C. August 1, 2013 or after - Exhibitor is 100% liable for exhibit space contracted.
Priority Point Assignments Booth space for Academy 2013 Seattle is assigned in priority point order first, and then on a first-come, first-served basis after all priority point assignments have been completed. The priority-point system is designed to recognize companies that support the Academy’s Annual Meeting and its activities, and to encourage new companies to participate. Priority points are assigned for each year of participation as an exhibitor and/or corporate partner. Each Exhibitor is credited with ten (10) Priority Points for each year exhibiting at the Annual Meeting, plus one point for each 100 net square feet (10’x10’) of exhibit space. Companies can also earn priority points for advertising and/or sponsorship dollars spent with the Academy. Please contact Show Management for details. Provision in Case of Default If any exhibitor shall fail to perform any material term or condition of the contract, Show Management reserves the right to terminate this contract immediately and to withhold from the exhibitor possession of the space involved or to take immediate possession thereof. Right of Refusal Show Management reserves the right to exercise its sole discretion in the acceptance or refusal of exhibit applications. Security Show Management provides perimeter access security for the Exhibit Hall and public spaces. Neither Show Management nor the Washington State Convention Center are responsible for loss or damage to exhibitor property. For the protection of valuable items and equipment, exhibitors may require additional security, and are encouraged to secure it. Details for ordering booth security personnel can be found in the Exhibitor Service Manual. Show Cancellation In the event of acts of God, fire, strikes or other unavoidable occurrences rendering the exhibit space unfit for use, Show Management will attempt to provide exhibit and meeting space at another location. In the event that Academy 2013 Seattle is not held at all, an exhibitor’s sole remedy is a refund of its exhibitor space fees paid, less any actual costs incurred by the Show Management. 2013 Prospectus - 11
Smoking The Washington State Convention Center is a smoke free facility. Smoking is not permitted anywhere within the convention center including back-of-house areas and loading docks. Solicitation/Interference of other exhibitors Soliciting or interfering with other exhibitors will jeopardize a company’s future exhibiting status. Additionally, entry into another exhibitor’s booth without permission is strictly prohibited. Special Placement Show Management reserves the right to place any exhibitor in a strategic location in order to obtain the best possible traffic flow and maximum benefit for the trade show. Storage Storage of all sales literature and paraphernalia must be accommodated within the booth space storage areas (i.e., on or under tables). No crates, fiber cases, cardboard boxes, or reserve supplies may be stored behind the booth back walls. Accessible storage is available through the General Services Contractor.
Union Jurisdictions CARPENTERS UNION This union claims jurisdiction over all set-up and dismantling of exhibits including signs and laying of carpet. Full time employees of the exhibiting companies may set their own exhibits without assistance in a booth no larger than 10’ x 20’ provided the exhibit can be set up without the use of power tools or ladders. This does not apply to the unpacking and placement of your merchandise.
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Unoccupied, subletting, and prohibited use of Exhibit Space Any booth not set, or left empty (i.e., no freight, no furnishings ordered, no obvious set up activity) by 12 Noon on Wednesday, October 23, 2013 will be considered no-shows and will be forfeited without refunds of any fees paid. It is the Exhibitor’s responsibility to contact Show Management if such a circumstance should arise. Exhibitors may not assign, sublet, or share any space allocated to it and may not advertise or display goods other than those intended on the 2013 Exhibit Application. Use of Space The exhibition is a tradeshow designed to provide a showcase for display of products, services, instrumentation, and educational resources related to eye care products and services. The exhibition is held primarily as a means of product display and education. Video Recording Video recording is prohibited on the show floor, unless prior written approval is received from Show Management. All requests should be sent to exhibits@aaoptom.org.
If your exhibit is larger than 200 sq. ft., you must use union personnel contracted by the Official General Services Contractor. MATERIAL HANDLING This union claims jurisdiction on the operation of all material handling equipment, all unloading and reloading, and handling of empty containers. An exhibitor may move the material that can be carried by hand, by one person in one trip, without the use of dollies, hand trucks or other mechanical equipment.
Exhibitor Promotions
Affiliate Meetings
Increase your visibility at Academy 2013 Seattle!
Unofficial Satellite Events
Gain increased exposure both inside and outside the Exhibit Hall by becoming an Academy 2012 Seattle Corporate Support Partner. The American Academy of Optometry offers outstanding corporate support opportunities designed to meet your marketing and financial goals, and we realize every company is different. We can work with you to develop a customized package. Your corporate support contribution provides valuable education programs and networking events during the Annual Meeting and continues throughout the year. Detailed information will be available March 2013.
Here’s a sample of how you can increase your visibility at Academy 2013 Seattle! • • • • • • • • • • • •
Welcome Reception… Product information Seminars… Banners & Signage... Registration Bags… Lanyards… Floor decals… Specialty Lounges… Hotel Key Cards… Registration Reception… Social Events… Print Media… And much, much more!
Right of First Refusal
The American Academy of Optometry adheres to a right of first refusal process for organizations that have supported particular programs or activities the previous year. This means that the previous year’s supporter is given the option of confirming support of the same program or activity at next year’s meeting before sponsorship of that function can be offered to another organization. Because some activities cannot happen without support, it is necessary to confirm funding at the earliest possible date in order to stay ahead of planning schedules.
Unofficial Satellite Events include but are not limited to user meetings, social events, focus groups, committee meetings, staff meetings, hospitality functions, and media events. CE credit cannot be offered to attendees. Meeting space is limited and meeting rooms will be confirmed ONLY for groups with a minimum of 10 people attending. No corporate meetings/seminars may be held that compete with officially scheduled Product Information Seminars. In addition, the Academy tries to minimize other meetings that overlap with the Academy CE programming. The only meetings that may be scheduled opposite the education sessions are those that are primarily intended for non-ODs and consist of fewer than 25 people. All meetings MUST be confirmed through the American Academy of Optometry, and may not be scheduled opposite Academy Plenary Session, Exhibit Hours, Awards Program, Business Meetings, or the President’s Banquet. To receive approval for an unofficial activity or event, your company must be a paid exhibiting company and participate in the exhibition. If you cancel your exhibit space, you will not be allowed to support a satellite event, social event, or any unofficial activity during the American Academy of Optometry Annual Meeting. Exhibiting companies that desire to host an event must complete the Satellite Event Application. Exhibiting companies wishing to host a hospitality suite must complete the Satellite Event Application. No request for events or meeting rooms will be processed unless the Exhibit Application and exhibit fees have been received by the American Academy of Optometry. Applications will be processed on a firstcome, first-served basis. *Fees do not include room rental, audiovisual, food & beverage, etc. More information about applying for a Satellite event will be available in March 2013. 2013 Prospectus - 13
Destination Seattle
Outdoor seating at Anthony’s Pier 66 Bell Street Diner offers a beautiful view of Seattle’s Bell Harbor Marina, Elliott Bay and Puget Sound.
You won’t want to miss the chance to explore “the emerald city” during Academy 2013 Seattle. Recently named by Travel & Leisure Magazine one of the top ten favorite cities to visit, Seattle is a dynamic, creative city that has its own unique blend of history, culture, and fun. Staying in the center of this vibrant city will give you easy access to exciting nightlife, gourmet restaurants, and world-class shopping. Be sure not to miss classic Seattle attractions like the Pike Place Market and the Space Needle, or immerse yourself in the international flavor of Seattle’s Chinatown. Whether you love history, art, shopping, or just a good strong cup of coffee, Seattle has something for everyone.
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Getting to Seattle! Seattle Tacoma International Airport (SEA) is served by all major airlines including Air Canada, Air France, AirTran Airways, Alaska Airlines, American, Asiana Airlines, British Airways, Charter, Continental, Delta, EVA Air, Frontier, Hainan Airlines, Hawaiian Airlines, Horizon Air, Icelandair, Jet Blue Airways, Korean Air, Lufthansa Air, SkyWest, Southwest, Sun Country, United, and US Airways.
Hotel Information The American Academy of Optometry has secured sleeping room blocks at several downtown hotel properties, all of which are walking distance to the Washington State Convention Center. Exhibitors are eligible for the special discounted hotel rates in all of the official meeting hotels. Housing will open in May 2013 and rooms will be available on a first-come, first-served basis. Please note that, like attendees, exhibitors must register for the Annual Meeting before gaining access to the Academy’s specially discounted sleeping rooms, which will be made available through the official housing bureau only. This will help ensure the availability of hotel rooms for all registered exhibitors and attendees. Exhibitors seeking reservations for 10 or more sleeping rooms must secure a mini-room block within our main room inventory. More information will be sent out when housing opens.
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Future Academy Meetings November 12 - 15, 2014
October 4 - 7, 2017
Academy 2014 Denver Colorado Convention Center
Academy 2017 Boston Boston Convention and Exhibition Center (BCEC)
October 14 - 17, 2015
November 14 - 18, 2018
Academy 2015 New Orleans
Academy 2018 San Francisco Moscone West Convention Center
November 16 - 19, 2016 Academy 2016 Anaheim Anaheim Convention Center