COMPTR 7 by YOUG JI INTERNATIONAL SCHOOL

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Lesson 1

Exploring the Microsoft Word Window

Those who are new to Word are often confused with different parts of the window. Even those who are skilled in Word often do not understand or use all the controls. In this lesson, you are going to explore and find out what Microsoft Window is all about. How to start Word 1. Click the Windows START MENU button; then select ALL PROGRAMS. 2. Locate the MICROSOFT OFFICE folder. Then, click the MICROSOFT OFFICE WORD 2007 option.

Parts of the Word Window 1. THE OFFICE BUTTON

The Office Button is located at the top left corner of the screen. It has advanced file controls like opening, saving, printing, and sharing a file. The Office Button includes two panes, the left pane and the right pane.  

The left pane contain s major file tasks. The right pane shows specific options related to the task you selected on the left.

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2. QUICK ACCESS TOOLBAR This toolbar contains buttons that you use more often. You can use it to save or print a file. You can also use the buttons to und or redo commands.

3. TITLE BAR The Title bar displays the name of the current document and the current application.

4. COMMAND TABS They appear at the top of the Ribbon. They are group of task-related commands. Commands tabs include HOME, INSERT, PAGE LAYOUT, REFERENCES, MAILINGS, REVIEW, and VIEW. 5. MINIMIZE, MAXIMIZE/RESTORE, and CLOSE BUTTONS  Minimize Button- It makes the window become an icon at the bottom of the screen.

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MAXIMIZE/ RESTORE BUTTON- It controls the size of the application and document windows.

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CLOSE BUTTON- It is used to shut the current window.

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6. HELP

7. THE RIBBON The Ribbon displays the most commonly used commands, it contains three components: the Command Tabs, Commands, and Command Groups. 

Tabs. There are seven basic ones across the top. Each represents an activity area.

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Groups. Each tab has several groups that show related items together.

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Commands. A command is a button, a box where to enter information, or a menu.

Everything on a tab has been selected based on the user activities. For example, the Home tab contains things you use frequently, such as the commands in the Font group for changing text font; Font, Font Size, Bold, Italic, and so on. 8. COMMAND GROUPS These are commands available for the selected tab that relate to what you are trying to do. 9. DIALOG BOX LAUNCHER

The arrow is called a Dialog Box Launcher. If you click it, more options related to that group will be displayed. Those options will normally appear in the form of a dialog box. Or they may appear on a task pane.

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10. STATUS BAR

It is a toolbar located at the bottom left corner of the window. It displays page and word counts. 11. DOCUMRNT LAYOUT CONTROL

It provides different ways to view your document. 12. ZOOM CONTROL

The Zoom control has a slide scale that controls the magnification of the document. You use the slider to adjust the document zoom. Slide the marker closer to the plus (+) or minus (-) to increase or decrease the appearance of the document. You Can Do This Matching Type: Match Column A with Column B. Write the letter of your answer on the blank. ____1. Ribbon

a. a button that controls the size of the application and document windows ____2. Office Button b. a bar that displays the name of the current document and the current application. ____3. Quick Access Toolbar c. commands available for the selected tab related to what you are trying to do. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

____4. Title Bar

d. a button on the top left corner of the screen where most commonly used controls like SAVE, and PRINT can be found. ____5. Minimize Button e. a button at the right of the maximize/restore button used to shut the current window. ____6. Maximize/ Restore Button f. task-related menu groups running along the top of the application window. ____7. Command Tabs g. a button located on the left of the Maximize/restore button that when clicked reduces the window to an icon at the button on the screen. ____8. Close Button h. a button that prevents the magnification of the document ____9. Command Groups i. a toolbar at the right of the Microsoft Office Button; it contains a customized set of command buttons, like SAVE, UNDO, or REDO. ____10. Zoom Control j. it has eight default Command Tabs that are located at the top of the Ribbon.

Lesson 2

Displaying Document

Word provides a number of different ways of viewing the document you are working on. Each displays different elements of your document. 1. The first way to change document views is to use the View menu. a. Click the view tab. b. Select the view you want to use. 2. The second way to change views is to use the buttons at the button left of the Word window. 

Print layout- Print Layout is the normal view. It shows the entire page you are working on. It also shows the layout of the text on the page the way it will be displayed, if it will be printed.

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Full Screen Reading Layout- the full screen reading will displays your document like a book; it show two pages side by side. This is useful when you want only to read your document. 

Web layout- The Web Layout displays the document just as it would appear in a browser, such as Internet Explorer.

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Outline View- the Outline Layout displays the document in an outline form.

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Draft layout- the Draft Layout shows just the text that you are working on, without margins, or header and footer information. Moreover, it does not differentiate between different pages of text.

You Can Do This I.

Hands-on Activity: Start the Microsoft Word, type, and complete the following text. How to Honor my Parents How To Honor My Parents

Parents work hard to provide a meaningful life for their children. Appreciating parents shows them that their children care. 1. I honor my parents by being obedient to them. 2. I celebrate important dates in my parent‟s lives. 3. ____________________________________________________________. 4. ____________________________________________________________. 5. ____________________________________________________________.

Lesson 3

Entering Text

Once you start to open a new document in Word, you can immediately enter text. Just click the document window and type. A blank document starts out with a blinking insertion point that looks like a small vertical bar. An Insertion point appears as an I-beam when you point your mouse at the text. THE TEXT AREA 1. Observe the Insertion point

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The insertion point determines the area where the text or other items will be entered in the document. 2. Observe the End Mark If you are in Draft layout View, you will see the End mark. It is the horizontal line that tells the end of the document. You can cannot format, delete, an insert text beyond it. 3. Observe the mouse Pointer The mouse pointer is usually an I-beam when it is in the text area. When moved outside the text area, the mouse pointer usually becomes an arrow. USING THE ENTER KEY Enter In word processing, you do not have to press the Enter key to proceed to the next line. When you see that the text does not fit in a line, you will proceed to the beginning of the next line. This called Word Wrap. You use the ENTER key to:  End a short line;  End a paragraph; and  Create a blank line. Tab It is easier to align a text correctly by using Tabs. When you press the TAB key, the insertion point will move to the next tab stop. At the start, tab stops in Word are set at 0.5” increments.

Space Bar Insert a space between words. It is suggested that you utilize Tabs (or other formatting commands) to put distance between elements. Using the space bar to insert visual space works but would not be considered a best practice in page design. Double spaces between sentences are no longer required. This is a carryover from the days of fixed width fonts on a typewriter such as Courier, Orator, Prestige Elite, etc. Pressing the Space Bar while viewing a web page in Internet Explorer will scroll the page downwards. Shift + Space Bar will scroll the page upwards.

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You Can Do This Give the uses of the following terms. 1. Insertion Point2. Word Wrap3. End mark 4. Backspace 5. Enter key 6. Tab key 7. Green underline in text8. Red underline in textExplain how to correct the red underline and green underline in a word or sentence. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Lesson 4

Saving and Closing a Document

Saving a Document The document that you have created is temporarily stored in the computerâ&#x20AC;&#x;s memory, which is a temporary storage area. To store a document permanently, you must do save it in a permanent storage area like head disk, memory stock, or CD. Word has two commands in the Office Button menu that are commonly used to save a file on a disk. Save As and Save.

The SAVE AS Command

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The Save As command enables you to:  Save a document for the first time;  Save a document with a new file name; and  Save a document in a different location. Here are the steps in using the Save As command: 1. Click the large rounded “Office” button on the top left-hand corner of the Microsoft Word 2007 work area. This will pull done the “Office menu‟. You can do this before entering a word or text. 2. Choose the “SAVE AS” option. 3. Type in the File name box the desired name for your file. 4. Specify a location for the file to be saved or accept the default location. The default location is Documents library. 5. Click “Save:. Your document has now been saved in Microsoft Word 2007.

Naming a Document When it is your first time to save the file, Word will automatically assign a file name by using the first words of the document. You can accept thus default or give the document a different name.

You have to remember these rules when naming your file.   

A file name should describe the content of the file. A file name in Word can contain up to 255 characters, spaces, and punctuation marks. A file name cannot contain any of the following characters: ()*&^%$#@!/.,;‟

The SAVE Command The Save Command enables you to:  Record changes in an existing file, and  Automatically display the SAVE As dialog box when saving a new file. Here are the steps in using the Save command. 1. Click the large rounded “Office” button on the top left-hand corner of the Microsoft Word 2007 work area. This will pull down the “Office” menu. You can do this before entering a word or text. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

2. Choose the “Save” option. Any changes that you make will be saved. Closing a Document When you finish a document, click the OFFICE BUTTON and select CLOSE to shut the document window. You may also close the document window by checking the window‟s CLOSE button marked with an X on the top right corner.

You Can Do This 1. Type the following text in the Microsoft Word. Why God Made Teachers By Kevin William Huff When God created teachers, He gave us special friends To help us understand His world And truly comprehend The beauty and the wonder Of everything we see And become a better person With each discovery.

2. Save your document with a file name A POEM FOR TEACHERS. 3. Click the SAVE button. 4. Add the following text to the end of the poem Why God created teachers, In His wisdom and His grace, Was to help us learn to make our world A better, wiser place.

5. Save the changes that you made in the poem. 6. Let your teacher check your work.

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Lesson 5

Opening and Editing a Document

Using the Open Command The Open command is used to load an active document window with a document saved from your disk. To open a listed file 1. Click the OFFICE BUTTON and select OPEN. 2. Highlight the file name in the File name list box and click the OPEN button, or simply double-click the file name. a copy of the file is placed in active document window. Word tracks documents that have been opened an places their names as choices in the right column of the Office Button menu. To open one of these listed files, just click the document name. Editing a Document By default, Microsoft Word is the Insert mode; as you type, text on the right of the insertion point is pushed to the right. To insert text place the insertion point where you want the text to appear and begin typing. To place the insertion point, position the I-beam at the desired location and click the left mouse button. Using Overtype Mode Word gives you the choice of turning off insert mode and turning on Overtype mode. Instead of pushing text to the right as you type, Overtype mode replaces existing text, one character at a time. You can turn on Overtype mode by pressing the keyboard.

Insert

key on the

Selecting Text To select text from Microsoft office Word, position the cursor at the from or back end of the text to be selected. Click and hold the left mouse button. Drag the cursor across the text by sliding the mouse over. The highlighted text will be given a shaded look. Release the mouse button after selecting the desired text. The following table shows different techniques for selecting text. To select Do A single word Double-click the word A single paragraph Triple-click a word A single line Click on the left margin next to the line YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

Any part of a document A large selection

The entire document An outline heading or subheading in Outline view

Drag from the beginning to the end of the selection Click at the beginning of the text, and then hold Shift while you click at the end of the text. Triple-clock on the left margin. Click the bullet, plus sign, or minus sign.

You can Do This I.

Hands-On Activities a. Inserting text 1. Click the OFFICE BUTTON and select OPEN. 2. Navigate the Documents Library 3. From the list of filenames, select A POEM FOR TEACHERS file. 4. Click the OPEN button or double-click the file. 5. Look at the poem displayed on the screen. 6. Point to the left of the letter T in Teachers, located in the title of the poem.

Lesson 6

Previewing and Navigating Document

In word processing, Print Preview refers to formatting a document for the printer, but showing it on the displays screen instead of printing it. Print preview is more commonly called preview or previewing. Previewing is useful for examining and adjusting the outline of the have document, before you print it. Once in print Preview mode, you have numerous options to charge the view of your document. Here are the steps in previewing: 1. Click the OFFIE BUTTON. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

2. Highlight PRINT, and then click PRINT PREVIEW. 3. See that the entire document is displayed the way it will be printed on the paper. Changing the Document Magnification You can use the Zoom tool to increase r decrease the look of a document on the window. You can change the look of the document by clicking and dragging the ZOOM SLIDER located at the button right corner of the window. Observe that you can slide the marker closer to the plus (+) or minus (-) to increase or decrease the appearance of the document. Scrolling through a Document By default, the active document window can display only a little more than a half-page of text. You can use the vertical scroll bar to view different portions of the document by clicking the arrow buttons. Scrollbar and Keyboard Navigation You use the scroll bar to see different part of the document:  Click the UP or DOWN scroll to move up or down one line at a time.  Drag the SCROOL box to the top, bottom, or middle of a document.  Click the SHADD area above or below the scroll box to move up or down one screen at a time. You use the keyboard to see different parts of the document:  Right arrow- to move one space to the right  Left arrow- to move one space to the left  Up arrow- to move one line up  Down arrow- to move one line down  Page down- to mode down one screen  Page up- to move up one screen  Control + End key – to move to the end of the document  Control + Home- to move to the top of the document  Home- to move to the begging of a line  End- to move to the end of the line. You Can Do This I.

Hands-On Activity: use the Print Preview 1. Type the following text in a new document. Provide your own answer in numbers three to five.

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How to Help Save the Environment? There are many little steps that people can take at home to help save the environment. In making some small changes in the way that you do things at home, you are little by little making a difference, even as an individual.

1. Turn off the lights. Always turn off the lights when you are not using them. Turning on lights in rooms with nobody in them is wasteful. 2. Plants trees. Trees absorb carbon dioxide and provide shade. Some provide homes for wildlife and others can provide you with a bountiful harvest. 3. ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 4. ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 5. ______________________________________________________________ ______________________________________________________________ ______________________________________________________________

2. 3. 4. 5. 6.

Lesson 7

Click the OFFICE BUTTON. Highlight PRINT, and then click PRINT PREVIEW. Click the TWO PAGES option from the ZOOM section on the Ribbon. Click CLOSE PRINT PREVIEW when done. Save your work with a file name “SAVING THE ENVIRONMENT”.

Moving, Copying, and pasting Text

While editing your document, you may want to move or copy portions of the text to another part of the document or to another file or document. The clipboard enables you to do such task.

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Copying Text on the Clipboard The Windows clipboard is like a scratch pad available to Windows and all running applications. It helps you store temporarily and get them back later through another applications. For example, when writing a report and you want to include a short text you see on a website, you can copy that piece of text on the Windows Clipboard. When you‟re ready, paste it on your document. The Clipboard is the part where you temporarily store data. You do it by using Edit Copy. Press CTRL-C, or right click and selected Copy from the menu. When you use Cut command, you also put data on Windows Clapboard. The differences are that are also deleted from the source document. The Windows Clipboard has a few limitations:  Only one item is stored at a time.  Each new copy replaces the last.  Clips are not remembered between sessions. Using the CUT AND PASTE command 1. 2. 3. 4.

Select or highlight the text to be moved. Click the CUT button. Place the insertion point where the text will be placed. Click the PASTE button.

Dragging and Dropping Text An effective way to move text within a short distance is by using drag-anddrop method. Here is how it is done: 1. Highlight the text to be moved. 2. Point to the selected text. 3. Press and hold the left mouse button. 4. See that a small dotted box and dotted insertion pint appear. 5. Drag the dotted insertion point to the area where the text should be placed. 6. Then, let go of the left mouse button. Copying Text To copy text within a document, click the COPY button. Place the insertion point where you want the text to be found. Then, clock the PASTE button.

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Copying Text from Another Document Text that has been placed on the Clipboard can be moved or copied from one document to another in the same way that it is moved or copied within a document. You can Do This I.

Hands-On Activity 1: Moving the Selected Text 1. Start Microsoft Word and type the following text.

Aristotle The roots of education are bitter, but the fruit is sweet.

2. 3. 4. 5. 6. 7. 8.

Lesson 8

Select the entire sentence. Click from the HOME tab the CUT button. Place the insertion point at the beginning of the word Aristotle. Then, click the PASTE button. SAVE your file with the name Aristotle Click the CLOSE button, to shut the document. Write in the box the output of the action.

Formatting Character and Paragraph

Basic Character Formatting Text formatting consists of changing individual characters, words, single paragraphs, or pages. This allows you to change the appearance of your text by applying different fonts, sizes, and styles such as making the text appear bold, using italics, and underlining portions of text and/or applying different colors to emphasize a point. Text formats such as bold, italics, and underlining can be used to emphasize text in a document. Use the Font command group in the Home tab dialog box to apply character formats to selected text and take them out from it. Another way to apply character formant is to highlight the text that you want to format. Then, click the suitable button to apply the format. Then, click the suitable button to apply the format. To remove the format, highlight the text and click the same button again. Here are the steps in using the Font group commands to apply character formats: YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

1. 2. 3. 4. 5. 6. 7. 8. 9.

Click the OFFICE BUTTON and select OPEN. Look for the file named GOD IS GOOD and double-click it. Use your mouse to highlight the text: God is good all the time. Click from the HOME tab, the ITALIC button to apply the italics format. Then, click the UNDERLINE button to apply the underline format. Click the ITALIC button again to remove the italics format. Next, click the BOLD button to apply the bold format. Click the OFFICE BUTTON. Highlight SAVE AS and then select WORD DOCUMENT for the document type. 10. Type FORMAT on the new file name, and click the SAVE button. Changing Format Using the Mini Toolbar Another method to change the format of the text is to use the quick access Mini Toolbar. Notice that after selecting the text, the Mini Toolbar will appear whenever you position the mouse pointer on top of the selection or when you rightclick the mouse button. Changing Fonts and Font Sizes You can change how selected text looks by changing its font characteristics. A font consists of a typeface and a font size. You can use either the Font command group on the Home tab, the mini Toolbar, or launch the Font dialog box to specify fonts and font sizes. Changing format using the Font Dialog Box The Font Dialog Box contains all font formatting options, character spacing, and text effects.  Select the text that you wish to format.  Click the dialog launcher button at the bottom right corner of the Font command group to display the font dialog box.  Then, make the desired changes.  Click OK when complete. The Format Painter Button You can easily copy character formatting from selected text to another section of text by using the Format Painter button which can be found in the Clipboard command group on the Home tab. Here are the steps in coping and applying character formatting:  Select the text containing the desired formats. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

ď&#x201A;ˇ ď&#x201A;ˇ

Then, click the FORMAT PAINTER button. Use the mouse to highlight the text that you would like to format.

Note: You can use only the Format painter feature once; the Formal painter button must be clicked to use it again. Double-click the FORMAT PAINTER button to use it continuously. Deactivate it by clicking the FORMAT PAINTER button again. You Can Do This I.

II. 1. 2. 3. 4.

Hands-On Activity 1: Changing the Font and the Font Size. 1. Start the Microsoft Word program. 2. Write a short letter about how much you appreciate your parents. 3. Select the first line of the document. 4. Right-click the mouse button. Notice that the Mini Toolbar appears. 5. Click the drop-down list to select a font. Select BROADWAY. 6. Click the drop-down list to select the font size 14. 7. Notice that you see preview of the changes prior to selecting them. 8. Change the font color of the text to Red. 9. Change the format of the other parts of the document. 10. Save your document with a file name PARENTS. Hands-On Activity 2: Formatting Your Own Text Type a song of your choice. Apply your own formatting style. Save your work with a file name SONG. Show your work to your teacher for approval.

Lesson 9

Using PowerPoint

Microsoft PowerPoint or just PowerPoint is a presentation program by Microsoft. PowerPoint is used by many people, like teachers, students, and office workers.

PowerPoint is a presentation software package. With PowerPoint you can easily create slide shows. Many people use this to present their reports or topics. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

Just like starting other programs in computer, launching the Microsoft PowerPoint requires understanding the following steps: 1. 2. 3. 4. 5.

Click the Start button located on the lower left corner of your screen. Select All Programs. Look for Microsoft office folder and click it. Find the Microsoft PowerPoint 2007 from the list and click it. See that the PowerPoint window is displayed on the screen.

When you launch PowerPoint, a new blank presentation, temporarily named Presentation 1, opens automatically and contains single slide. There are basic parts of the PowerPoint window that you have become familiar with so that you can use PowerPoint easily. The Microsoft Office Button The Microsoft Office button is located on the upper-left corner of the screen. When you click the button, a menu appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.

The Quick Access Toolbar Next to the Microsoft office button is the Quick Access toolbar. The Quick Access toolbar allows you to access the commands you often use. At first, SAVE, UNDO, and REDO appear on the Quick Access toolbar   

Save will keep your file Undo will roll back an action you have taken. Redo will reapply an action you have rolled back.

The Title Bar The Title bar is located at the top in the center of the PowerPoint window. The Title bar shows the name of the presentation on which you are now working. At first, YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

PowerPoint names presentations sequentially, starting with Presentation 1. When you save your file, you can change the name of your presentation.

The Ribbon You use commands to tell PowerPoint what to do. In PowerPoint 2007, you use the Ribbon to give commands. The Ribbon is placed near the top of the PowerPoint window, below the Quick Access toolbar. At the top of the several Ribbon are several tabs; clicking a Display tab shows several related command groups. Within each group are related command buttons. You click buttons to issue commands or to access menus and dialog boxes. You may also find a dialog box launcher at the bottom-right corner of a group. When you click the dialog box launcher, a dialog box makes additional commands available. Rulers Rulers are vertical and horizontal guides. You use them to determine where you want to place an object. If the rulers do not display in your PowerPoint window: 1. Click the View tab; and 2. Click Ruler in the Show/Hide group. The rulers appear You can Do This 1. Launch the Microsoft PowerPoint. Follow the steps on how to launch Micrososft PowerPoint. 2. Name the three items located on the right side of Title Bar. a. _____________________________________________________. b. _____________________________________________________. c. _____________________________________________________. 3. Locate the Display Tabs. Can you name the seven tabs in Microsoft PowerPoint? a. _____________________________________________________ b. _____________________________________________________ c. _____________________________________________________ d. _____________________________________________________ e. _____________________________________________________ YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

f. _____________________________________________________ g. _____________________________________________________ 4. Point your mouse (do not click) at the Office Button. What does it say? ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

Lesson 10

Displaying Text on the PowerPoint Slide

When you start PowerPoint, PowerPoint displays the title slide on the Slide pane. You can type the title of your presentation and substitute on this slide.

Slides- play a very important part in creating your presentation. They appear in the center of the window. You create your presentation on slides. Placeholders hold the objects on your slide. You can use placeholders to hold text, clip art, charts, and more. Notes refer to the area used to create notes for you. You can see these notes as you give your presentation.

Here are the steps to enter text in your title slide.  Click and type the title of your presentation in the “Click to add title” area.  Click and type a substitute in the “Click to add subtitle” area. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

Try this! Create a Title Slide 1. Open PowerPoint. Your computer will show a Title slide. 2. Enter the information shown below. Type My Biography in the Click to Add Title text box. Type your complete name in the Click to Add Subtitle text box. You Can Do This I.

Hands-On Activity: Follow the instruction below.

1. Start the Microsoft PowerPoint. 2. Create a presentation similar to the one below. Type your own information about the topic given. 3. Show your work to your teacher for approval.

How can I help clean the surroundings?

1. 2. 3. 4.

1. 2. 3. 4. 5.

_____________________________________ _____________________________________ _____________________________________ _____________________________________ _____________________________________

Lesson 11 Identifying Other Parts of PowerPoint Window Aside from the basic parts that you have learned in your past lessons, there are other parts of PowerPoint that you still need to learn. They are also important in using PowerPoint. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

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The Status bar usually appears at the bottom of the window. It displays the number of the slide that is currently displayed, the total number of slides, and the name of the design template in use or the name of the background that you are using.

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The Outline tab displays the text on your presentation.

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The Slides tab displays a thumbnail of all your slides. You can click the thumbnail to view the slide on the Slide pane.

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Zoom allows you to zoom in and zoom out on the window. Zooming in will make the window larger. Zooming out will make the window smaller.

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You can click and drag the vertical and horizontal splitter bars to change the size of your panes.

Hands-On Activity: Start your Microsoft PowerPoint Create a presentation that will list other parts of PowerPoint window. 1. Use Title Slide for your first slide and type on the placeholder “Other Parts of PowerPoint Window”, your name on sub placeholder. 2. Use the Title and Content layout for your next slide and type the names of the other parts of PowerPoint window. 3. Show your work to your teacher for approval.

Lesson 12

Saving and Naming a Presentation

After knowing how to launch and create a presentation, this time you will learn how to name and save your presentation property for later use.

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You save your presentation so that anytime that you want to see your work, you can just open and make changes in it. Saving your presentation is done by using either Save or Save As options. The Save option is used to save a new presentation or save the changes that you made in a previously saved presentation. If you want to give a new name to a previously saved presentation or want to save it in another storage device, use Save As.

Here are the steps on how to save presentation for the first time.  Click the Microsoft Office Button; then click Save As. Since you are saving the file for the first time, you are asked to give it a name.  Click in the Location Box or on the Navigation Pane  Click the Save button Saving the changes you made for your presentation can be done in two ways. You can click the Microsoft office Button; then click the Save button in the Quick Access Toolbar. Naming your presentation Naming your presentation properly will help you a lot especially in locating and accessing your files. Here are the rules on how you can name your files properly.

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  

Use a name that should tell exactly what the presentation is all about. Avoid many words so that you will not easily forget it. Use only letters, numbers, hyphen, underscore, and spaces. Example: Cleanliness_ (Date Today)



Avoid using special characters like question marks, period, exclamation point, and others.

Using the View Buttons The View buttons appear near the bottom of the screen. You use the View buttons to change from Normal view, Slider Sorter view, or the Slide Show view. Normal View Normal view splits your screen into three sections; 1. Outline and Slides tabs 2. Slide pane 3. Notes area The Outline and Slides tabs are on the left side of your window. They allow you sift between two different ways of viewing your slides. The Slides tab shows thumbnails of your slides. The Outline tab shows the text on your slides. The Slide pane is located in the center of your window. The Slide pane shows a large view of the slide on which you are currently working. The Notes area appears below the Slide pane. You can type notes to yourself on the Notes area. Slide Sorter View Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can easily add, delete, or change the order of your slides. Slide Show Use the Slide Show view when you want to view your slides, just as they will look in your final presentation. When in Slide Show view you can: Press Esc You return you to the view you used previously. Left-click You move to the next slide or animation effect. When you reach the last slide, you automatically return to your previous view. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

Right-click

You open a pop-up menu. You can use this menu to navigate the slides, add speaker notes, select a pointer and mark your presentation.

Hands-On Activity Open the Microsoft PowerPoint 1. Create a presentation that contains the following slides. 2. Locate the Microsoft PowerPoint view buttons. 3. Click the Slide Sorter View; draw in the box the position of slides on PowerPoint window.

4. Try to click the Slide Show View. Draw in the box what happened in the Slide Show Screen.

5. Press the ESC key located at the upper left part of your keyboard to go back to Normal View. 6. Save your presentation with a filename: Practice1 You Can Do This What do the following view buttons do? 1. Normal View ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 2. Slide Sorter View YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 3. Slide Show View ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________

Lesson 13

Formatting and Editing Presentation

While working on your presentation, there are times when you need to change or remove a text on the slide. This lesson will discuss how you can do that as well as how to make your presentation more appealing. If you would like to change text on your slide, just select the text you want to change and type the new text.

Here are the steps on how to select the text and change it. 1. Open the Microsoft PowerPoint. 2. Type on the Title placeholder what is shown in the example below and click outside the Title placeholder.

Change this text

3. Double click the word Change; notice that the word Change is shaded. It means that is already selected.

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Change this text

4. Type the word Read to replace the word Change. Click outside the placeholder.

Read this text

You can use the Backspace key to delete text. You can also delete text by highlighting the text and pressing the Delete key. Changing the Text Font There are times that changing the font of your text is necessary to make it appropriate to the theme of your presentation. a. Select the text, font of which you want to change. b. Type on the Home tab, in the Font group, or click a font in the Font box.

Hands-On Activity 1. Select the word Read from your current slide.

Read this text

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2. Go to the Home Tab and find Font box. Click the drop-down arrow and see that font choices appear. 3. Click the font that you want to apply. Changing the Font Size This time you are going to change the size of the font. Here is how you can do it. a. Select the text that you want to format. b. Type on the Home tab, in the Font group, or click a font size in the Font Size box.

Write the steps on how to do the following actions. a. To change the Font size of the text ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ b. To change the Font of the text ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ c. To change the Font color of the text ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________

Lesson 14

Applying Bold, Italic, or Underline Formatting to Text

In this lesson, you are going to learn how to use the other formatting commands. This will also be useful in creating an attractive presentation. 1. Bold command is used to make the text appear darker.

Applying bold formatting to text 1. Select the text that you want to format. 2. Click Bold on the Home tab, in the Font group. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

Hand-On Activity 1. Select the Microsoft PowerPoint and type the text shown below.

Hi! I am Bold

2. Select the word Bold.

Hi! I am Bold

Click to add subtitle

3. Click the Bold icon on the Home tab, in the Font group. 4. See that the word Bold is now darker than the rest.

Hi! I am Bold

Click to add subtitle

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3. Italics will make the text appear in slanting position. Applying italics formatting to text 1. Select the text that you want to format. 2. Click Italics on the Home tab, in the Font group. Hands-On Activity 1. Add a new slide to your presentation by clicking the new Slide button on the Home tab. 2. Type the following text.

And I am Italics

Click to add subtitle

3. Select the word Italics. 4. Click the Italics icon on the Home tab, in the Font group. 5. See that the word appears in slanting position.

And I am Italics

Click to add subtitle

3. The Underline command when used will add underline to your text. Applying underline formatting to text 1. Select the text that you want to format. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

2. Click Underline on the Home tab, in the Font group. Hands-On Activity 1. Add a new slide to your presentation by clicking the new Slide button on the Home tab. 2. Type the following text. Underline is my name 3. Select the word Underline. 4. Click the Underline icon on the Home tab, in the Font group. 5. See that the word will now have underline.

Lesson 15

Running a Presentation

Itâ&#x20AC;&#x2122;s Show Time At this point, you have created a presentation with four slides and have saved it on disk. In a previous section, you have created your own presentation. This time you will learn how to run your work for final presentation. The method to view the presentation in this fashion is called the Slide Show view. In this view, each slide is displayed on full screen. One at a time. The presenter can flip to the next slide by pressing the space bar or PageDown key and flip to the previous slide by pressing the PageUp or Backspace key. This method is the most common choice among speakers. Slide Show view can be accessed from the View tab of the ribbon or by pressing the F5 key on the keyboard. The whole screen is taken over by your PowerPoint presentation. You can use the Spacebar or PageDown key to proceed to the next slide.

To exit Slide Show view at any time, press the Esc key on the keyboard.

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At the end of the presentation, after the last slide has been shown. The display will get back to the PowerPoint slide view.

You Can Do This Hands-On Activity 1. Create a five-slide presentation about the topic below. 2. Apply different formats to make your presentation attractive. 3. Save your presentation as My Presentation. Slide 1 TREES By: Joyce Kilmer (1886-1918) Slide 2 I THINK that I shall never see A poem as lovely as tree Slide 3 A tree whose hungry mouth is priest Against the earthâ&#x20AC;&#x;s sweet flowing breast; Slide 4 A tree that looks at God all day, And lifts her leafy arms to pray; Slide 5 A tree that may in summer wear A nest of robins in her hair; YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

Slide 6 Upon whose bosom snow has lain; Who intimately lives with rain. Slide 7 Poems are made by fools like me, But only God can make a tree.

Lesson 16

Choosing PowerPoint Design Theme

PowerPoint gives a number of design themes to create attractive slides. Design theme is the easiest way to crate them.

A design theme is a set of formatting choices that include a set of theme colors, fonts, and effects. Let us take one for this set of slides. Here are the steps on how to choose a design theme: 1. Click the Design tab. 2. Then click the More arrow in the Theme section. 3. Select the Theme that you want to use for your presentation. 4. Point your mouse at each template to see its name. 5. Look for the theme Foundry and click. Adding Text Today, you will create a presentation that tells something about good study habits. You will assume that you are a student who will report t the class how to have good study habits. You will name your presentation “Good Study habits.” 1. Click the text box indicated by “Click to add title.” The selected box will be shaded around its borders containing a blinking cursor. 2. Type the title of your presentation inside the box. Centering Text The title is not centered. To place it at the center of the box, click the Center text icon under the Home tab.

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Changing Font Size This time you are going to change the size of the font in the title to be bigger. 1. Choose the title by moving the cursor over it with the left mouse button held down. 2. The selected text will be highlighted. 3. Click the arrow by the font size window. 4. Choose the font size that you want from the font size menu that will be displayed. In this lesson, click 72 point. Hands-On Activity Since you have already created your first slide, you have to fill in the additional information about your presentation. Your first slide will look like this:

Good Study Habits Your complete name here Name of your school Name of your section

When you have finished filling in additional information, save your work with file name; â&#x20AC;&#x153;Study habitsâ&#x20AC;?.

Lesson 17

Inserting Shapes

Using different kinds of shapes for your slides can also add more fun and enhance the appearance of your presentation. You can add one shape to your presentation or combine multiple shapes to make a drawing or more complex shape. Shapes are used to insert ready-made rectangles and circles, arrows, lines, flowchart symbols, and callouts. After you add one or more shapes, you can insert text, bullets, and numbering in them. Shapes Categories Shapes have different categories that you can chose from. They are as follows.

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Add a Shape to Your Slide There are two ways to add shapes to your slide. 1. By using the Home tab 1. Click Home tab on the Ribbon. 2. Click in the Drawing group the shape that you want to use. 3. Click anywhere on the slide; then drag to place the shape. You can resize it if you want. 2. By using the Insert Tab 1. Click the Insert tab on the Ribbon. Click Shape button and a list of shapes will appear. Click the shape that you want to use and drag it to your slide to display the shape. Formatting Shapes When you insert a shape, its default color is normally blue and does not have borders. Formatting shapes is very important to catch the attention of your audience. Things that you can do with the shapes  Add fill color Click the Shape Fill and select fill color that you want to use. 

Change line color and line weight



Click the Shape Outline and select line color and line styles. Resize it Drag the resize handles to obtain the size that you want for your shape.



Insert text in it

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Right-click the mouse on the shape and select Edit text from the options. In the box below, draw a picture of a house and add color to it.

Hands-On Activity: Open your MS PowerPoint program. a. Use a blank slide layout and the PowerPoint Shape tool. b. Draw the house that you have drawn in the box above. c. Apply the different shapes formatting to make it more attractive. d. Show your work to your teacher.

Lesson 18

Inserting WordArt

Today, you will learn how to insert and edit WordArt in your presentation. WordArt can be used to insert fun and artistic text in your slides to make them appear more exciting. What is WordArt? WordArt is a collection of text styles to create decorative effects, such as shadowed or mirrored (reflected) text for the one provided by a user. In order to insert WordArt text in your slide, take the following steps: 1. Open a blank slide layout into your presentation. 2. Click the Insert tab on the Ribbon and then click the WordArt button in the Text group. 3. Click the WordArt button to open the WordArt Styles Gallery. 4. Scroll down and select the preferred lettering style by clicking it. 5. See that the WordArt text box is on the slide. 6. Click the WordArt text box and then type your text and press enter key. To Apply a WordArt Style ď&#x201A;ˇ Select the text you wish to modify. The Format tab will appear. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE



Select the Format tab.



Move your cursor over a WordArt style in the WordArt styles group to see a live preview of the style on the slide.



Click the More drop-down arrow to see all the possible WordArt styles. Click an option to select it. You can also change the appearance of your WordArt by using the Text Fill of a WordArt Style. A Text Fill is used to fill the text with solid color, gradient, texture, and picture. Here‟s how: 1. Select the text you wish to modify. Click the Format tab. 2. Click the Text Fill command in the WordArt Styles group. 3. Move your cursor over a color option to see a live preview on the slide. 4. Click a color to select it. You can also change the Text Outline of a WordArt Style. Text Outline is used to specify the color, width, and line style for the outline of the text. Here is how to change text outline: 1. Select the text you wish to modify. Click the Format tab. 2. Click the Text Outline command in the WordArt Styles group. 3. Move your cursor over a color option to see a live preview on the slide. Click a color to select it. From the Text Outline menu, you can also choose to apply no outline color, access more colors, change the weight of the line, and change the line style. You can also apply a Text Effect to a WordArt Style. A Text Effect is used to apply a visual effect to the text. Here is how you can do it. 1. Selects the text you wish to modify. The Format tab will appear. Click it. 2. Click the Text Effects command. 3. See that a menu of options appears. Select a menu option. The options are the following: Shadows, Reflection, Glow, Bevel, and Transform. 4. Understand that this will display a sub menu. Click an option from the sub menu to select it. You can Do This I.

Fill in the blanks with the correct answers. _________________1. Is used to fill the text with solid color

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_________________2. Is used to apply a visual effect to the text _________________3. Is used to specify the color, width and line style for the outline of the text _________________4. Is a collection of text styles II.

True or False. Write True if the statement is correct and False if it is not. _________________5. There are different ways to format your WordArt. _________________6. Bevel is an example of Text Effect. _________________7. You can change the line style of the WordArt using Text Outline format. _________________8. More drop-down arrow is used to see all the possible WordArt styles. _________________9. The first step to format the WordArt is to click the Format tab and select the text you wish to modify. _________________10. Texture is an example of text Outline.

Lesson 19 Inserting Table There are several ways to create a table for use in a Microsoft PowerPoint presentation. When you use PowerPoint, you can create a simple table with little formatting, or one with more difficult formatting. You can include fills and border colors from the color scheme of the presentation. There are different ways to insert table in your slide, let us take the easiest way to create table. Here are the steps:  Place the cursor on the slide where you want the new table to be found.  Click the Insert Tab of the Ribbon.  Click Insert Table and enter the number of rows and columns.  Click Ok when you are done. Entering Data in a Table Position the cursor in the cell where you want to enter the information. Begin typing Cell 1 data You can also change the appearance of your appearance of your table to make it more attractive to your audience. Here is how to modify the table: 1. Click the table and notice that you have two new tabs on the Ribbon: Design and Layout. These tabs relate to the table design and layout. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

2. Choose from the Design Tab:  Table Style Options  Table Styles  Draw Borders To format a table, click the table; then click the layout Tab on the Ribbon. This layout tab allows you to:  View Gridlines and Properties (from the Table Group)  Insert Rows and Columns (from the Rows & Columns Group);  Delete the Table, Rows and/or Columns (form the Rows & Columns Group)  Merge or Split cells (from the Merge Group)  Increase and decrease cell size  Align text within the cells and change text directions (Alignment Group) Hands-On Activity 1. Create a thirteen-slide presentation that displays the calendar for the current year. 2. Make each slide represent the month of the year. 3. Show the title of your presentation on your first slide. 4. Format your slide to make it exciting. You can also add pictures, themes, or shapes. 5. Save your work with file name “Calendar Table_Surname “after you are through with your Calendar Table. 6. Show your work to your teacher for approval. Activity I.

Direction: fill in the blanks with word or group of words to complete the sentence below. Choice the answer bellow. Office Button Quick Access Toolbar Title Bar Zoom Control

Status bar Dialog Box launcher Command groups Ribbon

Document Layout Control Help button 1. The _____________________ has the scale that prevents the magnification of the document. 2. __________________ provides different ways to view your document. 3. __________________ displays page and word counts

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4. The _________________________ displays options related to the object selected. 5. __________________ are commands available for the selected tab related to what you are trying to do. 6. The ____________________ contains three components: the Command Tabs, Commands, and Command Groups. 7. The ____________________ provides directions on how to use Microsoft Word. 8. The _______________________ is located at the top left corner of the screen. 9. The _________________________ contains buttons that you use more often. 10. The __________________displays the name of the document that you are working on and the application that you are currently working. I. Multiple Choices: encircle the correct answer. 1. It makes the window become an icon at the bottom of the screen. a. Close button b. minimize c. title bar 2. It is used to shut the current window. a. Close button b. minimize c. title bar 3. The first way to change document views is to use the _____. a. View menu b. view tab c. Word window 4. The second way to change views is to use the buttons at the left of the _______. a. Print layout b. outline layout c. Word window 5. It shows the entire page you are working on. a. Print layout b. outline layout c. Word window 6. It displays the document in an outline form. a. Web layout b. outline view c. draft layout 7. It shows just the text that you are working on, without margins, or header and footer information. a. page layout b. outline view c. draft layout 8. it displays the document just as it would appear in a browser, such as Internet Explorer or Mozilla Firefox. a. Web layout b. outline view c. draft layout 9. It lets you examine the document as an unpolished copy to quickly edit the text. a. Draft view b. full screen reading c. all of these 10. It appears as an I-beam when you point your mouse at the text. a. Insertion point b. text area c. insertion view 11. It determines the area where the text or other items will be entered in the document. a. Insertion point b. text area c. insertion view YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

12. It will displays beneath a word if it does not recognize the word. a. Green line b. red line c. tab 13. It is used to align text easily and correctly. a. Enter key b. tab c. backspace key 14. It used to make the text proceed o the next line. a. Enter key b. tab c. backspace key 15. It will make the text proceed to the next line if it does not fit in a line. a. Word Wrap b. Insertion Point c. End Mark

Lesson 20

Applying Background

There are two kinds of background that you can do with your slide. They are the Fill background and the Picture background. First, you will learn how to put a background color. Background can add a dramatic effect to your slide theme. Here is how to apply a background color to your presentation. 1. Click the design tab. 2. Then click the Background Styles button located on the right side of the Ribbon bar. 3. Click the Format background button located in the lower part of choices. There are two kinds of background, the Fill background and Picture background. Fill background- It will fill in the slide with colors or pictures. There are three kinds of Fill that you can choose from. 1. Solid Fill 2. Gradient Fill 3. Picture or Texture Fill Applying Solid Fill 1. Click Fill from the format Background. 2. Select Sold Fill. 3. Click the Color drop-down button. Drop-down choices of colors will appear. Select the color that you want to apply as background color for your slide. 4. Click the Close button to apply the color. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

Gradient fill can be created using one or two colors or one of th preset color choices that come with PowerPoint. Applying Gradient Fill To apply Gradient to your slide, just follow the steps below. 1. 2. 3. 4. 5.

Click the Fill button. Then select Gradient Fill. Click the Preset colors drop-down button. Select gradient colors from the gradient options. Click Close button to apply the gradient that you have selected.

Applying Picture or Texture Fill This time you are going to learn how to apply the picture or texture as background for your slide. You will apply Texture Fill first. To do this, just follow the steps below. 1. Click the Fill button. 2. Select the Picture and texture Fill. 3. Click the drop-down Texture button. 4. Choose the Texture that you want to apply to your slide. This time, since you already know how to apply Texture fill, you will learn how to use Picture fill 1. Click the Clip Art button from the Format Background. 2. See that a new box appears on the left side of your screen. Select the first picture. Click Ok when you are done. Then click the Close button. You can now create a beautiful background for your presentation. You can Do This Hand-On Activity Create a presentation that will allow you to insert theme, background, and pictures that you want apply. Make your presentation exciting and attractive. 1. Create a presentation like the slides below. 2. One slide represents letters of alphabet that you want to use. 3. Insert a clip art or picture available in your computer that starts with the letter that you have selected. 4. Create at least ten (slides). 5. Enhance your presentation by applying the tools we discussed in this lesson. 6. Save your file as â&#x20AC;&#x153;Letters_Surnameâ&#x20AC;?. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

Sample Output: A is for

Add Picture here

B is for

Add Picture here

Lesson 21

Adding Pictures from Files with Bullets

Now that you have created your title slide for your project presentation, you are ready to add pictures with bullets using two contents for your slide layout. A bullet is a symbol or picture used to itemized objects. Organizing your key points in bulleted sentences is a great way to presenting your information in a shorter text; that is, in a form that your audience can easily understand. To create a new slide using two contents, just follow the steps below. 1. Click the More buttons on the lower left corner of new Slide. 2. Select a Two Content slide in the menu that appears. 3. Types the title and bulleted text shown at the right in the left content box. Press enter to proceed to the next bullet. 4. Click the Insert Picture from file icon in the right content box. 5. See that the Insert Picture box appears on your screen. Click the Picture option located on the left pane of the window or open the location where the picture that you want to use is stored. 6. Use the sample pictures I this activity. Look for the folder with a file named “Sample Folder” in the Pictures library. 7. Double-click the Sample Pictures folder and look for the pictures of Penguins. 8. Click the penguin‟s picture and click the Insert button placed on th lower part of the window. 9. See that the picture is now on your slide. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

Congratulations! You have created the first and second slides of your project. 10. Click the Save button to save the changes you made in your presentation.

You Can Do This Hands-On Activity 1. Start your computer and load Microsoft PowerPoint. 2. Open the Pictures Library. 3. Double-click the Sample Pictures folder so that you will see the different pictures available in your computer. Lesson 22

Creating Picture background

In your last lesson, you learned to apply colors as your background. This time the lesson will be more exciting. You are going to use picture as a background for your slide. To start, open your PowerPoint program. 1. Click in the Home tab of PowerPointâ&#x20AC;&#x;s Ribbon the layout button in the Slide group. List of layouts will be displayed. 2. Look for the Blank layout and select it. 3. Click the Insert tab on the Ribbon; look for Picture Button and click it. 4. See that the Picture Library is displayed. If the picture is in another location, find the picture and just click it. 5. Use the Text Box to add text to the picture. It can be found on the Insert tab. 6. Look at your slide with a Picture background. Changing the Picture Color There are times that we need to change the color of the picture to give emphasis to the text on the slide. Here are the steps on how to change the picture color. 1. Right-click the picture and select Format Picture from the options. 2. Click on the Picture menu, the Recolor button located in the upper part of the format picture box. 3. See that a list of colors is displayed. Choose the color that you want to apply. 4. Click Close button to apply the new color. You Can Do This

Hands-On Activity: Creating a presentation with a background picture YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

1. 2. 3. 4.

Create a five-slide presentation that tells something about yourself. Make your own picture as your background picture for all slides. Apply different formats to make it more fun. Save your presentation as “About Me_Surname”.

Lesson 23 Inserting Clip Art Learning this skill will allow you to insert clip arts in your presentation to make it more attractive. A Clip Art is an electronic image or graphic. Clip Art can be cartoons, borders, backgrounds, sketches and photo clips. Here are the steps on how you can insert clip art in your presentation. 1. Click the Insert Menu on the Ribbon bar. 2. Look for the Insert Clip Art icon and click. 3. See that the Clip Art pane appears on the right side of the screen. 4. Type in the Search Box the name of the clip art that you want to use and click Go button. 5. See that Clip Art pane displays the available clip art that you typed in the search box. Scroll down the vertical bar to see other clips arts. 6. Insert by just clicking the clip art that you want to use. Positioning a Clip Art Sideways, you also have the freedom to change the size of an image or rotate it. 1. Make an image larger by “pulling” resize handles with mouse while holding the left mouse button down. The resize handles are the small circles or sometimes squares on the sides of the clip art. 2. Rotate an image by “turning” the green circle above the image. Placing Clip Art In creating a presentation, it is important to know where you will place the picture on your slide. It will make your slide organized. 1. Click the clip art that you want to use. Just make sure that the resize handless appear. 2. Place your mouse pointer on the picture; mouse pointer will have crossed arrows on the tip of the pointer. 3. Drag the clip art to where you want to place it. You Can Do This I.

Hand-On Activity

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Create a presentation that will look like the output below. You can apply formatting to make this sample output more attractive. Slide 1 My House ï&#x201A;·

Here you will type something that will tell about your house

Slide 2

These are my pets

Slide 3 I love Trees

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When you have finished, save your presentation as “Clip Art_Surname”. Replace “Surname” with your surname. II. Fill in the blanks with the right word‟s to make the statements correct. 1. A clip Art is an _______________ image. 2. _________________ are the small circles or sometimes squares on the sides of the clip art. 3. ____________________ can be cartoons, borders, backgrounds, sketches, and photo clips. 4. You can rotate an image by “turning” the _____________ circle above the image. 5. You can find clip art in the ______________ tab of the ribbon area. III. Write TRUE if the statement about clip art is correct and FALSE is not. 6. You cannot change the size of the clip art. ________________ 7. You can insert as many clip arts as you want. _____________ 8. Cartons can be a clip art. ____________ 9. You cannot place the clip art anywhere on the slide. _________ 10. Clip art can make your presentation attractive. _____________

Lesson 24 Opening and Closing Microsoft Excel 2007 There are several methods of starting and exiting Microsoft Office Excel 2007. You can open Excel by using the Start menu or a desktop shortcut. When you want to exit Excel, you can do so by using the Office button, the Close button, or a keyboard shortcut. Basic Parts of Microsoft Excel Screen

Using the Start menu To start Excel 2007, follow the steps below: 1. Click Start. 2. Then click All Programs 3. Click Microsoft office. 4. Lastly, click Microsoft Office Excel 2007. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

When you click the Microsoft Excel 2007, a new blank workbook appears, ready for you to enter data. Placing Excel 2007 Application on the Start menu If you use Excel all the time, you may to make its program option a permanent part of the Windows Start menu. To do this, you pin the program option to the Start menu: Here is how to do it: 1. Click the Start menu and then right-click Microsoft Office Excel 2007 on the Start menu to open its shortcut menu. If you do not see Microsoft Office Excel 2007 displayed on the recently used portion on the left side of the Windows Start menu, start Excel 2007 and then repeat this step. 2. Click Pin to Start menu on the shortcut menu. After pinning Excel in this way, Excel option always appears in the lefthand column of the Start menu, and you can then launch Excel simply by clicking the Start button. Then click this option. Creating an Excel 2007 desktop shortcut You may also want to have Excel 2007 program icon appear on the Windows desktop so that you can launch the program from there. Here are the steps: 1. Click the Start button. Click All Programs. Click Microsoft Office folder. 2. Right-click Microsoft Office Excel 2007. 3. Select Send To from the menu. 4. Click Desktop (Create Shortcut) on its continuation menu. 5. Right-click the Microsoft Office Excel 2007 icon on the desktop. Then click Rename on the shortcut menu. 6. Change the current name by typing a new shortcut name, such as Excel 2007. Then click anywhere on the desktop. Exiting Excel 2007 When you are ready to quit Excel, you can do several ways of shuting down the program: Method 1: Click the Office button followed by the Exit Excel button. Method 2; Press Alt+ letters FX or Alt+ F4 function key. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

Method 3: Click the Close button at the upper-right corner of the Excel 2007 program window (the X) If you try to exit Excel after working on a workbook and you have not saved your latest changes, you will see that the program displays an alert box asking whether you want to save your changes. To save changes before exiting, click the yes button. If you don‟t want to save your changes, click No. You Can Do This I.

Answer the following questions. 1. What are the steps to start Microsoft Excel 2007? ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ 2. What are the advantages of pinning or making an Excel shortcut? Explain your answer in not more than five sentences? ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ 3. What are the three ways to exit from Excel? ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ 4. Which of these ways do you prefer? Why? ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ II. Hands-On Activity: Start the Microsoft Excel using the basic steps. Do the following: 1. 2. 3. 4.

Pin Microsoft Excel to the task bar. Pin Microsoft Excel to the Start menu. Create a Microsoft Excel Shortcut on the desktop. Change the name of the Excel shortcut to “My Excel 2007”.

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Lesson 25

Getting Started with Excel 2007

A spreadsheet is a grid that organizes data in column and rows. Spreadsheets make it easy for people to display information, and insert formulas to work with the data. People use spreadsheet programs to learn the different kinds of data, and to make decisions. To create a spreadsheet, you use Microsoft Excel program, Microsoft Excel is an electronic spreadsheet that can be used for storing, organizing, and manipulating data. When you look at the Excel screen, you see a rectangular table or grid of rows and column. The horizontal rows are identified by numbers (1, 2, 3...) and the vertical columns, by letters of the alphabet (A, B, C). For columns beyond 28, columns are identified by two or more letters such as AA, AB, AC. The intersection point between a column and a row is a small rectangular box known as a cell. A cell is the basic unit for storing data in the spreadsheet. Because Excel spreadsheets contain thousands of these cells, each is given a cell reference or address to identify it. Basic Parts of Microsoft Excel Screen The Microsoft Office Button The Office Button is located on the upper-left corner of Microsoft office Excel 2007. When you click the button, a menu appears. You can use the menu to create a new file, an existing file, save a file, and perform many other tasks. The Quick Access Toolbar Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar is used to store shortcuts to frequently used features in Excel. By default, Save, Undo, and Redo appear or the Quick Access toolbar. You can use Save to save your file, Undo to roll back on action you have taken, and Redo to reapply an action you have rolled back. The Excel Title Bar The Title bar is at the top f the screen next to the Quick Access toolbar. On the Title bar, Microsoft Excel displays the name of the workbook you are currently using. At the top Excel window, you should see â&#x20AC;&#x17E;Microsoft Excel- Book 1â&#x20AC;? or a similar name. When you fists open Excel, the filename will be Book 1. After you save your workbook, the title bar will update itself to reflect the change. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

The Ribbon The Ribbon is located near the top of the Excel window, below the Quick Access toolbar. It is used to issue a command. A Ribbon is the area where a set of toolbars is placed on tabs in a tab bar. Within this area are associated Command Buttons. You click buttons to activate commands or to access menus and dialog boxes. You may also find a Dialog Box launcher in the bottom-right corner of a group. When you click the dialog box launcher, a dialog box makes additional commands available. The Worksheets Microsoft Excel contains Worksheets. These are represented by Sheet 1, Sheet 2, and Sheet 3 on the sheet tab located in the lower part of your Excel Screen. You can add more worksheets if you want. Each worksheet displays columns and rows. The columns are lettered A to Z and continues with AA, AB, AC and so on: the rows are numbered 1 to 1, 048, 576. The intersection of column and now is called a Cell and it has n address. For example, the cell located on the upper-left corner of the worksheet is cell A1, meaning the cell is located in column A, row 1. You enter your data in the cells on the worksheet.

The Formula Bar The Formula Bar is the part of the Microsoft Excel window below the ribbon where you can enter or edit data in a worksheet cell. The address of the cell you are in displays the Name box which is located on the left side of the Formula bar. Cell entries are displayed on the right side of the Formula bar. If you do not see the Formula bar in your window, perform the following steps: 1. Click the View tab. 2. Click the box beside the word Formula bar in the Show/Hide group. The Formula bar appears.

The Status bar The Status bar appears at the very bottom of the Excel window and provides useful information. You can change the information that will be displayed by rightclicking the Status bar and selecting the options you want from the Customize status bar menu. You click an item to select it. You click it again to deselect it. An item that has a check mark means it is selected.

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Moving Around a Worksheet When you begin a new workbook, the active cell is located at the top-left corner of the worksheet in cell A1.to use your worksheet or make changes in it, you must move around it. Getting acquainted with the use of a worksheet will help you in many ways. You learn the fastest way to get from to place to place so you can use your time more efficiently. Keyboard Shortcuts for Moving Around in a Worksheet You can move around the worksheet by pressing the arrow keys and other direction keys o the keyboard. When you use the keyboard to move around the worksheet, you move the location of the active cell. You then start entering or changing the contents of the active cell.

Lesson 26: Use hand Tools in Computer Hardware Servicing A tool is a handheld device that aids in accomplishing a task. Tools range from a traditional metal cutting part of a machine to an element of a computer program that activities and controls a particular functions.  1. 2. 3.

Proper Tool Selections Know and understand in details the scope of work to be accomplished. Plan for the scope, taking into account the sequence of tasks. Have training in the proper use of the tools and have field experience on the safe use of each tool. 4. Follow the manufacturer‟s guidelines and in instructions for the specific tool.

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Hardware Tools Electro-static 1. Anti-static wrist strap used to prevent ESD damage to computer equipment. 2. Anti-static mat used to stand on or place hardware on the prevent static electricity from building up.

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Discharge tools

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Hand tools

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1. Flat head screwdriver used to loosen or tighten slotted screws. 2. Philips head screwdriver used to loosen or tighten crosshead screws. 3. Torx screwdriver used to loosen or tighten screws that have a star-like depression on the top, a feature that is mainly found on laptop. 4. Hex driver sometimes called a nut driver, is used to tighten nuts in the same way that a screwdriver tightens screws. 5. Needle-nose plier used to hold small parts. 6. Wire cutter used strip and cut wires. 7. Tweezers used to manipulate small parts. 8. Part retriever used to retrieve parts from location that are to small for your hand to fit. 9. Flashlight used to light up areas that you cannot see well. ď&#x201A;ˇ

Cleaning tools 1. -free cloth used to clean different computer components without scratching or leaving debris. 2. Compressed air used to blow away dust and debris from different computer parts without touching the components. 3. Cable ties used to bundle cables neatly beside and outside of a computer. 4. Parts organizer used to hold screw, jumpers, fasteners and other small parts and prevents them from getting mixed together.

1. diagnostic tools 1. multimeter used to test the integrity of circuits and the quality of electricity in computer components. 2. Loopback Adapter used to test the functionally of computer ports. Discussion Guide 1. What are the appropriate hand tools and test equipment for computer hardware servicing? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

2. How do we practice the proper use of hand tools? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 3. What are the cleaning materials that can be used in computer hardware servicing? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 4. What are the good practices in keeping tools, parts and equipments? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 5. What are the benefits of proper storage of tools? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________

Lesson 27: Technical Drawing Flowchart A flowchart is a diagram that uses graphic symbols to depict the nature and flow of the steps in a process. Another name for this tool is “flow diagram.” What are the elements of flowcharts? 1. Terminator- a terminator is represented by a small rectangle with curved corners. Terminal appears at the start and at the end of a flowchart. The end terminator appears only once on a single flowchart. 2. Process- a process is represented by a rectangle. It refers to an action in a business process. It must be described clearly and concisely. A process can be described using a single verb noun phrase. 3. Sub-process- a sub-process is represented by a rectangular with double lines on each side. 4. Decision- a decision is represented by a diamond. A process that can answer a decision “yes” or “no” requires a decision box. 5. Connector- a connector is represented by a small circle or connector box and is labeled using letters. A flowchart written on a single page is clearer than a flowchart on several pages. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

6. Arrow lines- arrow lines drawn in one direction, preferably from top to bottom, keep a flowchart clear. Avoid arrow lines that loop because this could indicate redundancy in the business process. Benefits of Using Flowcharts 1. Promote understanding of a process. People may have differing ideas about how a process works. A flowchart can help you gain agreement about the sequence of steps. Flowcharts promote understanding in a way that written procedures cannot do. One good flowchart can be replace pages of words. 2. Provide a tool for training employees. Because of the way they visually lay out the sequence of process steps, flowcharts can be very helpful in training employees to perform the process according to standardized procedures. 3. Identity problem areas and opportunities for process improvement. Once you break down the process steps and diagram them, problem areas become more visible. It is easy to spot opportunities for implying and refining your process by analyzing decision points, redundant steps and rework loops. Basic Flowchart Symbols 1. Oval Ovals indicate both the starting point and the ending point of the process steps. 2. Box A box represents an individual step or activity in the process. 3. Circle A circle indicates that a particular steps is connected to another page or part of the Flowchart. A letter placed in the circle clarifies the continuation. 4. Diamond A diamond shows a decision point, such as yes/no or go/no-go. Each path emerging from the diamond must be labeled with one of the possible answer. 5. Triangle A triangle shows where an in-process measurement occurs. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

How do you interpret flowcharts? Flowcharts will help you understand your process and uncover ways to improve it only if you use it to analyze what is happening. Interpret your Flowcharts will help you to. 1. 2. 3. 4. 5. 6.

Determine who is involved in the process. Form theories about root causes. Identify ways to streamline the process. Determine how to implement changes to the process. Locate cost-added-only steps. Provide training on how the process works or should work.

Types of flowchart 1. Linear Flowchart- a linear flowchart is a diagram that displays the sequence of work steps that make up a process. This tool can help identify rework and redundant unnecessary steps within process. 2. Assemble the right people to develop the flowchart- those operators, technicians, or office workers who are actually involved in the process. 3. Establish process boundaries-the starting and ending points. Identify the major activities or sub processes that are included in the process. Determine what is not included in the scope of the process to remove any doubt or confusion about the boundaries. This may also help establish the scope of related process. 4. List the steps, activities, and decisions to be charted. If your teams are not sure about a step, mark it to be investigated later. 5. Put the step in chronological sequence. Sometimes itâ&#x20AC;&#x;s easier to start with the as step and work back to the first step. 6. Assign flowchart symbols such as boxes, diamonds, and triangles. 7. Review and title the Flowchart. Discussion Guide 1. What is flowchart? ______________________________________________________________ ______________________________________________________________ YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

2. What are the elements of flowchart? Define each? ______________________________________________________________ ______________________________________________________________ 3. When should teams use flowcharts? ______________________________________________________________ ______________________________________________________________ 4. What are the benefits of using flowcharts? ______________________________________________________________ ______________________________________________________________ 5. How do you interpret flowcharts? ______________________________________________________________ ______________________________________________________________ Common hazards encountered by computer technicians and user 1. Physical Hazards One of the most common physical hazards involving computer technicians is cables running across the floor. Other common physical hazards include leaving tools on top of ladders and placing electronic equipment in precarious positions or on support that is not sturdy enough or not designed for holding electronic equipment. 2. Mechanical Hazards When working on electronic equipment, ask you â&#x20AC;&#x153;Is there any way this equipment could hurt me? You might stick your hand in a printer and suddenly the paper feels arm moves feeling not only paper through the printer, but a piece of your finger too. 3. Chemical Hazards There is wide array of chemical used with electronic equipment. There are display cleaning chemicals, keyboard cleaning chemicals, compressed gas dirt and dust removes, and many cleaning solvents. 4. Electric Shock Hazard Inside computers and electronic equipment, there is a range of voltages from 3.3 volts to 25 volts, most of these are harmless. 5. CRT Monitor High-Voltage Hazard CRT monitors are becoming less common nowadays, but should you run into one, it is best NOT to open it up. 6. Applying 5s on your computer a. Seiri Sorting/putting things in order (Remove/discard what is not needed so that there are fewer hazards and less clutter it interferes with work. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

b. Seiton Orderliness/Proper Arrangement (Place things in such a way that they can be easily) reached whenever they are needed. c. Seiso Clean/cleanliness d. Seiketsu Standardize/Purity e. Shitsuke Sustaining/discipline/commitment Computer Workstation Ergonomics There are various health problems associated with the regular use of computers, such as stress, eyestrain, and injuries to the wrists, neck, and back. Employers must take steps to protect employees whose work involves the regular use of computers. Work surface height Adjust the height of the work surface and/or the height of the chair so that the work surface allows your elbows to be bent at 90 degrees, forearms parallel with the fllor, wrist straight, shoulders relaxed. Chair Adjust the eat tilt so that you are comfortable when you are working on the keyboard. Usually, this will be close to horizontal but some people prefer the seat tilted slightly forwards. Keyboard placement Place the keyboard in a position that allows the forearms to be close to the horizontal and the wrists to be straight. This is, with the hand in line with forearm. Screen placement Set the eye to screen at the distance that permits you to most easily focus on the screen. Usually, this will be within an armâ&#x20AC;&#x;s length. Desk-top layout Place all controls and task materials within a comfortable reach of both hands so that there is no unnecessary twisting of any part of the body. Most people prefer the document holder to be between the keyboard and the monitor. Document holder Place this close to the monitor screen in the position that causes the least twisting or inclination of the head.

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Posture and environment Change posture at frequent intervals to minimize fatigue. Avoid awkward postures at the extremes of the joint range, especially the wrists. Lighting Place the monitor to the side of the light source/s, not directly underneath. Try to site desks between rows of lights. Glare and reflection It is important to detect the presence of glare and reflection. To determine whether there is glare from overhead lights whilst seated worker should hold an object such as a book. Using a mouse A well designed mouse should not cause undue pressure on the wrist and forearm muscles. A large bulky mouse may keep the wrist continuously bent at an uncomfortable angle. Posture during Keying Good posture is essential for all users of computers. It comprises of a natural and relaxed position, providing opportunity for movement, and from which the operator can assume a number of alternative position. Typing technique 1. Often use only one or two fingers which may overload the finger tendons; 2. Are constantly looking from keyboard to screen to keyboard, which may strain neck muscles. 3. Often adopt a tense posture. Computers-Ergonomic Guidelines 1. 2. 3. 4. 5. 6.

Viewing distance; Time at computer Seat and height posture Footrest Mouse Keyboard

Here are some of the ways you can identify health and safety problems. ď&#x201A;ˇ ď&#x201A;ˇ

Observe your workplace; Investigate complaints from workers;

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Examine accident and near-miss records; Use simple surveys to ask your-co-workers Read reports or their information about your workplace.

Methods of Control Elimination Elimination of a specific hazard or hazardous work process, or preventing it from entering the workplace, is the most effective method of control. It is important to consider the worker‟s health and safety when work processes are still in the planning stage. Discussion Guide 1. What are the common hazards encountered by computer technicians and users? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 2. Give the 5s on your computer? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 3. What is tree structure? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 4. How do you manage your own desktop? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 5. What is computer ergonomics? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ Using the Scroll Bar You can also use the mouse to click or drag the scroll bars to view different parts of a worksheet. If your mouse has a wheel button, you can also use it to scroll through the document. You can scroll it up or down.

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Moving to a Particular Cell To jump directly to a specific cell, click the name box on the left side of the formula bar, and type the cell address (that is, column letter and now number, such as A1 or B6) and press Enter. As soon as you press Enter, the Excel screen displays that cell (and the ones near it) and makes it the active cell. Moving from Worksheet to Other Worksheets To jump directly to a specific cell, click the name box on the left side of the formula bar, and type the cell address (that is, its column letter and row number, such as A1 or B6) and press Enter. As soon as you press Enter, the Excel screen displays that cell (and the ones near it) and makes it the active cell. Moving from Worksheet to other Worksheets By default, a workbook contains their worksheets. To go to a different worksheet, just click the bottom of the worksheet. These tabs are labeled Sheet 1, Sheet 2, and Sheet 3, until you rename them. When you click a worksheet‟s tab, the sheet is displayed so you can work on it. Select cells Before you can enter worksheet data in Microsoft office Excel, you must know how to select cells from a worksheet. The cell cursor is a black border that surrounds the active cell (sometimes called the current cell) on a worksheet. If you want to select a group of cells, you must first select these cells by highlighting them. Hand-On Activity To select cells A1 to C5: 1. Go to cell A1. 2. Press the F8 key. This anchors the cursor. 3. Note that “Extend Selection” appears on the Status bar on the lower-left corner of the window. You are in the Extend mode. 4. Click cell C5. Excel highlights cells A1 to C5. 5. Press Esc and click anywhere on the worksheet to clear the highlighting.

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Selecting Cell by Dragging You can also select a group of cells by holding down the left mouse button and dragging the mouse over-the area. In addition, you can select unconnected groups f cells by doing the following: 1. Go to cell A1. 2. Hold down the Ctrl key while pressing the left mouse button. 3. Use the mouse to move from cell A1 to C5. 4. Continue to hold down the Ctrl key, but release the left mouse button. 5. Click cell E6. 6. Press the left mouse button. 7. Click while holding down the left mouse button, cell G9. Release the left mouse button. 8. Release the Ctrl key. Cells A1 to C5 and cells D7 to F10 are selected. 9. Press Esc and click anywhere on the worksheet to remove the highlighting. The Name Box You can also use the name box to go to specific cell. Just type the cell you want to go to in the name box and then press Enter. Using the Name Box 1. Type B7 in the name box. 2. Press Enter. Active cell moves to cell B7. You Can Do This I.

Matching Type Match Column A with Column B by writing your answer on the blank space before the number. Column A

___________1. Down one row ___________2. One cell to the left ___________3. Cell A1 ___________4. Proceed to the end of a series of blank on nonblank ___________5. The cell in column A of the current row

Column B A.HOME B.CTRL+HOME c. LEFT ARROW D. DOWN ARROW E. CTRL+END

II. Starting Microsoft Excel Follow the instructions below and draw the output on the sample worksheet. 1. Press the down arrow key five times. Note that the cursor moves downward one cell at a time. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

Output: A

1. 2. 3. 4. 5. 6. 7. 2. Press the up arrow key once. Note that the cursor moves upward once cell at a time. Output: A

1. 2. 3. 4. 5. 6. 7.

3. Move to cell A1. 4. Press the Tab key three times. Note that the cursor moves to the right, ne cell at a time. Output: A

1. 2. 3. 4. 5. 6. 7.

5. Hold down the Shift key and then press Tab. Note that the cursor moves to the left, one cell at a time.

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Output: A

1. 2. 3. 4. 5. 6. 7. 6. Press the right arrow key once. Note that the cursor moves to the right. 7. Press the left arrow key two times. Note that the cursor moves to the left. Output: A B C 1. 2. 3. 4. 5. 6. 7. 8. Press the p[age Down key. Note that the cursor moves down one page. 9. Press the Page Up key. Note that the cursor moves up one page.

Lesson 28

Entering Data in Excel

To start, first you have to create this simple spreadsheet. What you are going to do here is to enter some information and some numbers. Before you start entering data, you need to become familiar with the Undo option which is the left curved arrow, at the top of your screen. Click the left curved arrow to Undo something, and click the right curved arrow to redo it. Click inside cell A1 on your spreadsheet, and do the following:  Type the word “No.”  Press the Enter key on your keyboard.  See that the active cell moves down to cell A2.  Type number 1, and again hit the Enter key on your keyboard.  See that the active cell moves down to cell A3. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

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Now put number 2 in cell A3, and number 3 in cell A4; continue up to cell A11 and press the Enter key. The entered text in cell A1 is called Heading. It describes what the cells below are about. Change them into “Numbers”. This time you will learn entering data in your worksheet. 1. Place the cursor in the cell in which you want to start entering data. 2. Type the data. 3. Press Enter. 4. Press the backspace key to delete, if needed, one character at a time. Hands-On Activity: 1. Place the cursor in cell A1. 2. Type mark. Do not press Enter at this time. The backspace key erases one character at a time. 1. Press the backspace key until letter M is left. 2. Press Enter. The name “M” appears in cellA1. Editing a Cell After you enter data into a cell, you can edit the data by pressing F2 while you are in the cell you wish to edit. To Edit a Cell Change “M” to “Mark Adrian.” 1. Move to cell B2. 2. Press F2. 3. Type “ark Adrian 4. Press Enter Editing a Cell by using the Formula Bar You may also change the content of the cell by using the Formula bar.. you change “Mark Adrian” to “Mark” in the following exercise. 1. Move the cursor to cell B2. 2. Click the formula area of the Formula bar. 3. Use the backspace key to erase the “Adrian.” 4. Press Enter. Editing a Cell by Double-Clicking in the Cell Changing “Mark” to “Marcus” is as follows: 1. Move to cell B2. 2. Double-click in cell B2. 3. Press the End key. Your cursor is now at the end of your text. 4. Use the Backspace key to erase “k”. YOUNG JI INTERNATIONAL SCHOOL / COLLEGE

5. Type cus. 6. Press Enter. Changing a Cell Entry Typing in a cell replaces the previous cell entry with the new information you type. 1. Move the cursor to cell B2. 2. Type Jean. 3. Press Enter. The name “Jean‟ replaces “Marcus.” Wrapping Text When you type text that is too long to fit I the cell, the text overlaps the next cell. If you do not this happen, wrap the text. 1. move to cell C2. 2. Type Quezon City. 3. Press Enter. 4. Return to cell C2. 5. Choose the Home tab. 6. Click the Wrap Text button. Excel wraps the text in the cell. Adjusting Columns Another way to fit the entire text in a cell is by adjusting columns. You Can Do This I. Hands-On Activity: Start Microsoft Excel 2007 1. Enter the following information in your computer. 2. Change the width of the column. 3. Save the file as Lesson3-A. II.

Fill in the banks with the correct word/s to make the steps to enter data in worksheet complete.

Entering data into a worksheet 1. Place the ___________________ in the cell in which you want to start entering data. 2. _________________the data. 3. If you need to ______________. 4. Press the backspace key to _________ one character at a time. III.

Arrange the steps to save your file I Excel. Write the correct steps on the blanks provided.

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1. Clicks save. The save As dialog box appears. 2. Click the Office button. A menu appears. 3. Click Save. Excel saves your file. 4. Type Lesson3 in the File name field. 5. Go to the dictionary in which you want to save your file. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Lesson 29

Saving and Opening Spreadsheet

Now that your spreadsheet is coming along nicely, you will want to save your work. To save your spreadsheet, do the following. 

If you have Excel 2007, click the round Office button on the very top left of Excel 2007.

In Excel 2007, you perform all the File operations by clicking the round Office button, Clicking Close, for example, will shut the current Excel spreadsheet, but will not exit Excel itself. To close down Excel click the “Exit Excel” button at the button right of this dialogue box just like what you have learned in your previous lessons. Choose a new location from the list, if you prefer. The large while rectangle in the Save as dialogue box will then show you all the files in the location. Opening a Workbook 1. To open an existing workbook  Click the Microsoft Office Button  Click Open  Browse around the workbook  Click the title of the workbook  Click Open. 2. You can also click its name under the Recent Documents heading when you click the Office Button.

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1. In Excel 2007, open the workbook that you want to save in Excel 97-2003 format. How to open a workbook a. Click the Microsoft Office Button , and then click Open. b. On a computer that is running Windows Vista In the Address bar, click the drive, folder, or Internet location that contains the workbook that you want to open. On a computer that is running Microsoft Windows XP In the Look in list, click the drive, folder, or Internet location that contains the workbook that you want to open. c. In the folder list, locate and open the folder that contains the workbook. d. Click the workbook, and then click Open. 2. Click the Microsoft Office Button , and then point to the arrow next to Save As. 3. Under Save a copy of the document, click Excel 97-2003 Workbook. The file will be saved in the Excel 97 - Excel 2003 Binary file format (BIFF8) so that it can be opened in versions of Excel 97 through Excel 2003. ď&#x201A;ˇ

Click Microsoft Office Button , click Save As, and then in the Save as type box, click Microsoft Excel 5.0/95 Workbook. You will be able open the workbook in that version of Excel, but Excel 2007 formatting and features will not be preserved. Download and install updates and converters for an earlier version of Excel On the computer that has the earlier version of Excel installed, do one of the following:

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Download the 2007 Microsoft Office system Compatibility Pack for Excel from the Microsoft Office Downloads: Download updates, add-ins, converters, viewers, and more Web site and install the updates and converters that are needed to open Office Excel 2007 workbooks. All Excel 2007 workbooks that you open after installing the updates and converters will automatically be converted so that you can edit and save them without having to upgrade to Excel 2007. Office Excel 2007-specific features and formatting may not be displayed in the earlier version of Excel, but they are still available when the workbook is saved and then re-opened in Excel 2007..  In the earlier version of Excel, open the Excel 2007 workbook. How to open a workbook a. On the File menu, click Open. b. On a computer that is running Windows Vista  In the Address bar, click the drive, folder, or Internet location that contains the workbook that you want to open. On a computer that is running Microsoft Windows XP  In the Look in list, click the drive, folder, or Internet location that contains the workbook that you want to open. c. In the folder list, locate and open the folder that contains the workbook. d. Click the workbook, and then click Open. You Can Do This Hands-On Activity: Start Microsoft Excel 1. Type any information in Excel. 2. Save your work as Lesson 4. 3. Show your work to your teacher for approval.

Lesson 30

Aligning Text and Numbers

You have seen that clicking inside a cell makes it active, so that you can make changes. If you want to center all numbers and text, here is how to do it. We need cells A 1, A2, A3 and A4 to be active. In Excel, you can do this by highlighting the cells.  

Place your mouse over cell A1. Ensure that your pointer is now the shape of a white cross.

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 

Hold your left mouse button down and drag to cell A4 when your pointer changes to the white cross. Let go of the left mouse button when cells A1,A2, A3, and A4 are highlighted.

The cells highlighted in the image above have a color different from the normal white color of a cell. When you highlight cells, you can do things to all the cell a group. To center the text and umbers in your highlighted cells, try this: From the Excel Ribbon at the top of the screen, look for the Alignment command group: You can see the different alignment options. Hold your mouse over each alignment icon and you will see an explanation of what they do. Click each icon and see what they do to your highlighted cells. Align Cell Contents To align cell contents, click the cell or cells you want to align and click the options within the Alignment group on the Home tab. There are several options of alignment of cell contents: Align Buttons Top Align: Middle Align: Bottom Align: Align Text Left: Center: Align Text Right: Decrease Indent: Increase Indent: Orientation:

Actions Aligns text on the top of the cell Aligns text between the top and bottom of the cell Aligns text at the bottom of the cell Aligns text on the left of the cell Centers the text from left to right in the cell Aligns text on the right of the cell Decreases the indent between the left border and the text Increase the indent between the left border and the text Rotates the text diagonally or vertically

You can also click the arrow at the bottom right of the Alignment panel to bring up the Format Cells box. As you can see, in Excel you have plenty of options to choose from. But click center. Do the same for the vertical drop down menu. Then click Ok at the bottom of the Format cells dialogue box. Before moving on to other types of formatting you can do in Excel, have a try of this: 

Highlight the cells A5 and A6 on your spreadsheet.

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    

Bring up the Format Cells dialogue box, just as you did above. Make the alignment changes in the Horizontal and vertical drop down menus. Click OK to get rid of the dialogue box. Now click inside cell A5 on your spreadsheet and enter any number you like. Hit the Enter key.

Merge Cells To merge cells, select the cells you want to confine and click the Merge & Center button on the Alignment group of the Home tab. The four choices for merging cells are: Merge & Center button: Combines the cells and centers the contents in the new, larger cell Merge Across button:

Combines the cells across columns without centering data

Merge Cells button: Unmerge cells button:

Combines the cells in arrange without centering Splits the cell that has been merged

Lesson 31

Formatting of Font

If you have been following our lessons, you should now have a spreadsheet that looks like this: Excel 2007 has a much wider range of formatting options and it is very easy to turn a boring spreadsheets into something that really shines. Let us start with changing the font. Choosing a Font You can pick a different font for the data you enter into cells, as well as choosing the size you want. The color of the font and the cell background can be changed, too.  

Highlight cell A1 on your spreadsheet by simply clicking it. Locate the Font panel on the Excel Ribbon at the top of the page:

The font in the Font group above is set on Calibri. To see more fonts, click the black down arrow:

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When you move your mouse over one f the fonts on the list, the text in your selected cell (A1) will change automatically. This is just a preview. When you have decided on the font you want, click it with the left mouse button. You can change the size of the font in the same way- just choose a new font size from the list of numbers in the drop down box. If you want to change the font via Format cells dialogue box, as you did in previous version of Excel, you can click small arrow at the bottom right of the Fontpanel. When you click the Command launcher, you will see the Format cells dialogue box. You can choose different fonts from thus box, size, style, size, etc. the dialogue box looks like this.

Changing the Background Color of a Cell To change the background color of cells, you must first highlight the ones you want to change. Let us start with the cells A2 to A5. Highlight these cells on your spreadsheet. ď&#x201A;ˇ ď&#x201A;ˇ

Look for the Font group on the Ribbon at the top of the Excel with the cells A2 to A5 highlighted. Look for the Paint Bucket, and click the arrow just on its right. You will see some colors appear.

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Move your mouse over any of the colors and the cells will change automatically. You can then see what the new colors looks like. Click the left mouse button to set the color you want. If you do not like any of the colors displayed, click â&#x20AC;&#x153;More Colorsâ&#x20AC;? Changing the Text color To change the color of the text, click the down arrow just on the right of the letter A, which is located just on the right of the paint Bucket in the Font group.

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Select a color just like what you did for the background color of the cell. Here is what spreadsheet might look like with the background cell color changes, and the text color: Summary  You can pick a different font for the data you enter into cells, as well as choosing the size you want in the Font Command group

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To see more fonts, click the black down arrow beside the Font button.

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You click the small arrow at the bottom right of the Font panel change the font via the Format cells dialogue box.

Hands-On Activity: Start the Microsoft Excel Application 1. Open the file named lesson 4 in your lesson 4 activity. 2. Change the formatting of the information entered into the cell. You are free to use your style to make the worksheet more attractive. 3. Write your full name on the last cell in column A. 4. Save your work as lesson 6. 5. Show your work to your teacher for approval.

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