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Pre-Arrival Guide Academic Year 2013-2014 St. Louis Campus



Table of Contents PRE-ARRIVAL INFORMATION FOR F-1 AND J-1 STUDENTS STEP 1: REVIEW FORM I-20 or DS-2019 FOR ACCURACY……………….……………………………………………………3 STEP2: THE MANDATORY SEVIS FEE ……………………………………….…………………………………….……….…………3 How to Pay the SEVIS Fee.…………………………………………………………………………………………...….……….4 STEP3: APPLY FOR AN F-1 OR J-1 VISA (EXCEPT FOR CANADIAN & BERMUDIAN CITIZENS)……………….4 Students Transferring Current F-1 or J-1 Immigration Status from a U.S. Institution…………………..5 How to Apply for a U.S. Student Visa?..........................................................................................................................6 Ten Tips for Applying for a Non-Immigrant Visa……………………………………………………………………....6 STEP4: ACTIVATE YOUR CONNECTIONS ACCOUNT AND CHECK YOUR EMAIL ………………………...………….8 STEP5: REGISTER FOR CLASSES……………………………………………………………………………………………………..….8 STEP6: APPLY EARLY FOR ON-CAMPUS HOUSING (St. Louis campus only)…………………..…………………...…9 STEP7: SUBMIT YOUR HEALTH PACKET………………………………………………………………………………………..…10 STEP8: MAKE PAYMENT ARRANGEMENTS…………………………………………………………………...…..……………...11 STEP9: MAKE TRANSPORTATION ARRANGEMENTS……………………………………….…………………………..........11 STEP10: PREPARE FOR TRAVEL TO THE UNITED STATES…………………………………..……………………………12 STEP11: ARRIVAL AT U.S. PORT OF ENTRY………………………………………………..…………………………………..…13 As You Arrive at the Port of Entry……………………………………………………………………………..…………....13 STEP12: CHECK IN AT INTERNATIONAL SERVICES………………………………………………………...………….…..…14 STEP13: SIGN UP FOR ON CAMPUS ESL PLACEMENT TESTING………………………………………..…………..……15 STEP14: REVIEW LOCAL RESOURCES (St. Louis, Missouri)…………………………………………….…………….……16 STEP15: ATTEND INTERNATIONAL STUDENT ORIENTATION……………………………………………………….....16 STEP16: OBTAIN YOUR STUDENT ID CARD …………………………………………………………………………….…….....17 STEP17: PURCHASE YOUR TEXTBOOKS……………………………………………………………………………...………..…..18 STEP 18: PURCHASE A PARKING TAG………………………………………………………………………………………..……..18 IMPORTANT CONTACT INFORMATION OF THE INTERNATIONAL ADVISOR ……………………………….….…19



PRE-ARRIVAL INFORMATION FOR F-1 AND J-1 STUDENTS Congratulations on your admission to Webster University! Please read this pre-arrival information and the enclosed Form I-20 or DS-2019 carefully. The following information has been prepared to assist you with your F-1 or J-1 visa application and admission to the United States at the Port of Entry. If you have any questions, please contact the Office of Admissions by telephone at: 1-314-246-7753 or by email at: We are looking forward to meeting you soon! The following are the steps you need to take as soon as you receive your admission packet:

STEP 1: REVIEW FORM I-20 OR DS-2019 FOR ACCURACY Enclosed is your Form I-20 or DS-2019, Certificate of Eligibility for Non-immigrant (F-1 or J-1) Student Status. Please check your Form I-20 or DS-2019 and notify Webster University Office of Admissions immediately if you notice any errors on it before you apply for your visa. Verify that your name appears exactly as it is on your passport. The Form I-20 or DS-2019 document you received gives you permission to apply for a non-immigrant student visa from the U.S. embassy or consulate nearest you.

STEP 2: PAY THE MANDATORY SEVIS FEE The SEVIS (Student and Exchange Visitor Information System) fee is a mandatory government fee that must be paid by every student before applying for an F-1 or J-1 visa or entering the U.S. (for Canadian and Bermudian citizens exempt from visa requirement). As soon as you have received your Form I-20 or DS-2019 from Webster University pay the SEVIS fee (US $200 for F-1 visa and US $180 for J-1 visa) and obtain a receipt. The fee can be paid by credit card or debit card via the Internet (for most applicants) or by check (a foreign draft drawn on a financial institution in the United States) or money order (international money order) and payable in United States currency to the Student Exchange Visitor Program (SEVP). You must first complete immigration Form “I-901” and pay the SEVIS fee before the visa interview. Detailed instructions for completing Form I-901 are available at:


HOW TO PAY THE SEVIS FEE? Before you start, you must know your SEVIS ID Number that begins with N00-- and Webster University School Code (for F-1 visa) or Exchange Visitor Program Number (for J-1 visa). On the Form I-20, the SEVIS ID Number is on the top right hand side of the first page under the words Student’s Copy and above the barcode. On the DS-2019, the SEVIS ID Number is on the top right hand side of the page in the box above the barcode. The School Code varies from Webster University campus to campus. The School Code for F-1 is on the bottom line of item number 2 of your Form I-20 and for J-1 the Exchange Visitor Program Number is on the far right-hand side of item 2 of your DS-2019. For J-1 visa Webster University Exchange Visitor Program Number is: P-1-04020. The web site will explain several ways to complete the I-901 form and pay the SEVIS fee. The easiest way to pay the SEVIS fee is on-line with a credit card or debit card. You can immediately print out the receipt when the credit card transaction is complete. Anyone with a credit or debit card can pay the SEVIS fee for you and print out the receipt. To pay online go to the following website: Unfortunately, the Student and Exchange Visitor Program (SEVP) is not currently accepting online credit card payments from and on behalf of students from the following countries: Ghana Nigeria Cameroon Kenya If you are from one of the above countries please remit your payment by cashier's check, money order or Western Union Transfer. Please not that while Western Union Quick Pay is an option, it is not available in all countries.

STEP 3: APPLY FOR AN F-1 OR J-1 VISA (EXCEPT FOR CANADIAN & BERMUDIAN CITIZENS) First time student applicants: Visit the United States embassy or consulate in your home country or country of your permanent residence to apply for a visa. You will have to present your Form I-20 or DS-2019 issued by Webster University, passport (valid for at least six months into the future), Webster University acceptance letter, and financial documents to show you have sufficient funds to pay for your education and living expenses in the United States. A visa is generally not required for Canadian and Bermudian citizens, coming as F-1 or J-1 students and therefore, they do not need to apply for visas at a U.S. embassy or consulate. However, a valid unexpired passport is required for every Canadian and Bermudian citizen arriving in the United States.


EducationUSA assists international students with finding, applying, and preparing for study at an accredited U.S. college or university including visa application preparation guidance. Please contact the nearest U.S. embassy, U.S. consulate, public affairs office or EducationUSA advising center near you by visiting the EducationUSA Web site: Students Transferring Current F-1 or J-1 Immigration Status from a U.S. Institution: A valid F-1 or J-1 visa from your previous school can be used with your new Webster University Form I-20 or DS2019. However, if you have had a break in study or been outside the U.S. for five months or more, your visa is no longer valid even if the date of expiration has not yet passed. You will need to apply for a new visa. If you were previously enrolled in F-1 or J-1 student status at another U.S. school (high school, university, English language institute etc.) you are considered transfer student for immigration purposes. All F-1 or J-1 transfer students will need to work with their previous school or program sponsor to get their SEVIS record transferred to Webster University within 60 days (for F-1) or 30 days (for J-1) of completing their programs of study at the former school. Transfer students do not need to pay the SEVIS fee if they are going to begin studies in the next term or within 5 months of the transfer. If you are transferring from a U.S. school and are travelling outside the United States and your F-1 is still valid, you don’t need a new visa to attend Webster University, but you should use your Webster University’s I-20 or DS-2019 to re-enter the U.S. However, if your visa has expired and you travelled outside the United States you must renew it to re-enter and come to Webster University. Please refer to Step III of this guide on how to apply for an F-1 or J-1 visa. Transfer students must complete Webster University’s F-1 or J-1 Transfer-in Form to initiate the process with the other school. You must work with the other school to determine the SEVIS release date (i.e. the date when your record is transferred to Webster University). Please note; Webster University cannot issue an I-20 or DS-2019 until after the SEVIS release date. Your F-1 or J-1 SEVIS transfer is not completed until after you enroll for classes at Webster University. The Webster University Form I-20 should indicate “Transfer Pending” in section 3, while a Form DS-2019 indicates the transfer release information in section 8. To complete your SEVIS transfer you must register full-time and report to Webster University within 15 days of the program start date. Request for a Deferral or Postponement of Study to Begin on a Later Date. If you will not be able to attend Webster University but wish to defer your admission please: • •

Contact the Office of Admissions in writing via e-mail at to request a deferral. Destroy the current Form I-20 or DS-2019 sent to you by Office of Admissions. A new Form I-20 or DS-2019 will be sent to you for the new semester.

Withdrawing from Webster University: If you are not attending Webster University, please inform the Office of Admissions at via email at and DESTROY the Form I-20 or DS-2019 issued to you by Webster University right away. NB: Please DO NOT enter the United States on a B-2 tourist visa or Visa Waiver Program. These visas are not acceptable for the purpose of full-time studies in the United States. 5

How to Apply for a U.S. Student Visa? I. DOCUMENTS NEEDED A. Required Documentation: Prepare and bring to your visa interview the following: 1) Your Form I-20, Certificate of Eligibility for Nonimmigrant F-1(three pages) or Form DS2019 for J-1(two pages). You must bring all pages with you to apply for the visa. 2) Complete the DS-160 web-based nonimmigrant visa application. You can access DS-160 through the Consular Electronic Application Center website located at: 3) A receipt for visa processing fee showing payment of the visa application fee for each applicant, including dependents. Check the U.S. consulate or embassy for the correct fee. 4) A passport valid for at least six months beyond the applicant's intended period of stay in the United States. 5) A SEVIS I-901 fee receipt. After you pay the SEVIS fee you will either print out a temporary receipt online or will be mailed a receipt. 6) One (1) 2 x 2 inches photograph (roughly 50 mm square) for each applicant, showing full face, without head covering, against a light background. A photo can also be uploaded photo while completing the online Form DS-160. B. Documents Applicants should be prepared to provide: 1) Financial evidence that shows you have sufficient funds to cover your educational and living expenses during the period of your study. 2) Evidence of “compelling ties� to your home country. This may include proof of property ownership, family, and or proof of job offer. 3) For students only: Transcripts and diplomas from previous institutions attended. Scores from standardized tests required by the educational institution such as the TOEFL, IELTS, etc. Webster University Admission Letter II. WHAT TO KNOW BEFORE YOUR VISA INTERVIEW Please, before you go for a visa application appointment and interview read and follow these tips: TEN TIPS FOR APPLYING FOR A NON-IMMIGRANT VISA1 1. TIES TO THE HOME COUNTRY Under U.S. law, all applicants for non-immigrant visas are viewed as intending immigrants 1

This document was taken from the Association of International Educators (NAFSA).


until they can convince the consular officer that they are not. You must therefore be able to show that you have reasons for returning to your home country that are stronger than those for remaining in the United States. "Ties" to your home country are things that bind you to your hometown, homeland, or current place of residence: family, employment and property. You may be asked about specific intentions in the U.S., family or other relationships, educational objectives, grades, long-range plans, and career prospects in your home country. Each person's situation is different, of course, and there is no magic explanation or single document, certificate, or letter, which can guarantee visa issuance. 2. ENGLISH Anticipate that the interview will be conducted in English and not in your native language. One suggestion is to practice English conversation with a native speaker before the interview. If you are coming to the United States solely to study intensive English, be prepared to explain how English will be useful for you in your home country. 3. SPEAK FOR YOURSELF Do not bring parents or family members with you to the interview. The consular office wants to interview you, not your family. A negative impression is created if you are not prepared to speak on your own behalf. 4. KNOW THE PROGRAM AND HOW IT FITS YOUR CAREER PLANS If you are not able to articulate the reasons you will study in a particular program in the United States, you may not succeed in convincing the consular officer that you are indeed planning to study, rather than to immigrate. You should also be able to explain how studying in the United States will relate to your future professional career when you return home. 5. BE CONCISE Because of the volume of applications received, all consular officers are under considerable time pressure to conduct an efficient interview. They must make a decision, for the most part, on the impressions they form during the first minute or two of the interview. Consequently, what you say first and the initial impression you create are critical to your success. Keep your answers to the officer's questions short and to the point. 6. SUPPLEMENTAL DOCUMENTATION It should be clear at a glance to the consular officer what written documents you are presenting and what they signify. Lengthy written explanations cannot be quickly read or evaluated. Remember that you will have 2-3 minutes of interview time, if you're lucky. 7. NOT ALL COUNTRIES ARE EQUAL Applicants from countries suffering economic problems or from countries where many students have remained in the United States as immigrants will have more difficulty getting visas. Statistically, applicants from these countries are more likely to be intending immigrants. They are also more likely to be asked about job opportunities at home after their study in the United States. 7

8. EMPLOYMENT Your main purpose of coming to the United States should be to study, not for the chance to work before or after graduation. While many students do work off-campus during their studies, such employment is incidental to their main purpose of completing their U.S. education. You must be able to clearly articulate your plan to return home at the end of your program. 9. DEPENDENTS REMAINING AT HOME If your spouse and children are remaining behind in your country, be prepared to address how they will support themselves in your absence. This can be an especially tricky area if you are the primary source of income for your family. 10. MAINTAIN A POSITIVE ATTITUDE Do not engage the consular officer in an argument. If you are denied a student visa, ask the officer for a list of documents he or she would suggest you bring in order to overcome the refusal, and try to get the reason you were denied in writing.

STEP 4: ACTIVATE YOUR CONNECTIONS ACCOUNT AND CHECK YOUR EMAIL Webster University provides all student information in an online portal called “Connections.” The Connections portal provides access for students to register for classes, view or pay your bills (tuition, health insurance, etc), check your grades each semester, access course materials online, etc. To establish your account, go to To activate your Connections Account, you need to know your Webster University Student Identification Number and temporary password, known as the Activation Code. You receive your Activation Code in an email sent to the email address you provided on your application for admission. Setting up your Connections account allows you access your personal information within “Student Academic Services.” Familiarize yourself with the online features, such as registration, viewing your degree audit, academic record and financial statement, checking grades, requesting a parking tag, updating personal information, etc. You are able to register yourself online after you begin your first course. Log into Connections (see above), and select “Student”, then “Student Academic Services”. You will need to reenter your Connections user ID and password a second time. All official communication from the University will be sent to your Webster e-mail account.

STEP 5: REGISTER FOR CLASSES All new students are required to meet with an academic advisor to obtain a degree plan and review the requirements for their selected academic program. An initial advising appointment is 8

required before students can register for their first course. Registration for Fall classes begins each year in April, Summer class registration begins in March, Spring class registration begins in November. Class sizes are small at Webster, and courses fill on a first come-first serve basis. Register as early as possible for classes to ensure you are able to take the required courses for your degree program. International students on F-1 and J-1 visas must be enrolled full-time. Full-time enrollment for graduate students is 6 credits per term (two courses). Full-time enrollment for undergraduate students is a minimum of 12 credit hours (four classes) per semester. Students enrolled in ESL courses should speak with their advisor or ESL coordinator for full-time enrollment guidelines. International students on F-1 and J-1 visas who intend to enroll at the home campus in Webster Groves, Missouri will be advised by an international academic advisor. Students enrolling at extended U.S. campuses should contact the Academic Advisor at the local campus for academic advisement. Initial advising appointments may be conducted via email, by phone or in person. Students should schedule telephone or in person appointments in advance by contacting the Academic Advising Center at 314-968-6972 or 1-800-982-3847. Students may contact Suzy Schmieder, International Academic Advisor, at for appointments by email. Students in specialized programs will be assigned to a faculty advisor by department. Students enrolling in Master of Arts in Teaching (MAT) programs in the School of Education, Master of Science in Computer Science, Master of Music, Master of Arts in Counseling, and Bachelor of Arts in Education will be assigned to a faculty advisor for course registration and advising. For more information, please contact the academic department. For registration preparation information, please visit the Academic Advising Center website at

STEP 6: APPLY EARLY FOR ON-CAMPUS HOUSING (St. Louis campus only) International students applying for on campus housing are strongly encouraged to apply by March 1 for the Fall semester and October 1 for Spring semester to maximize placement in your top choice of housing placement. Housing is not guaranteed, even if applications are received by these dates. Applications are reviewed in the order in which they are received. On-campus housing is required for all international students at the Webster Groves campus during the first two years of enrollment. Students who meet one of the following criteria are exempt from the housing requirement. 路

Graduate students

Married students 9


Students living with dependent children


Students who will turn 26 years of age during their first academic year at the Webster Groves campus

Any other students seeking an exemption from the housing requirement must submit the “Request for Exemption from Housing Requirement Form” along with appropriate documentation supporting your request to the Department of Housing and Residential Life. Contact Housing and Residential Life at for the form and next steps. Students will receive an official written response to their exemption request from the Office of Housing and Residential Life within ten days of receipt of their Exemption Form. Requests are considered "unapproved" until the student receives an official written response to the request. Transfer students are only required to live in on-campus housing for their first two full semesters of enrollment at the Webster Groves campus. Students attending classes at any of the St. Louis metro campuses (Downtown, Winghaven, or Westport) are required to live in on campus housing at the Main Campus in Webster Groves. Any students from a Webster campus outside of the United States who choose to study abroad in St. Louis are required to live on-campus at the Webster Groves campus for the duration of their study abroad experience. Housing options vary throughout the year based on the number of vacancies. Residence hall (dormitory) style housing is located in East, West and Maria Halls. Apartment style housing is located in the Webster Village Apartments. Students must indicate their housing preferences in rank order on the application. Applications are reviewed in the order in which they are received. To apply for campus housing, please complete the online application found at and send your Housing Deposit by check, credit card, money order or wire transfer. For instructions on wire transfer, please see Housing and Residential Life will communicate with you through your Webster email address. Please activate and check your Connections email account for important housing information.

STEP 7: SUBMIT YOUR HEALTH PACKET All international students attending Webster University in the United States under an F-1 or J-1 visa are required to enroll in the University sponsored student health plan. The enrollment process starts with the student submitting a health insurance enrollment form.


The health insurance enrollment form can be found on the Health Services web page go to and download an enrollment form. Select the coverage dates that you will need and email the completed form to Charges for the student health insurance plan are placed on the student account Submit the health insurance enrollment form prior to coming to campus. Government sponsored students may waive the health insurance requirement by contacting the International Services Department Associate Director at . All students living in campus housing on the main Webster University Webster Groves campus are required to submit a Student Health Packet Students should download the Student Health Packet from the web site. Students are directed to take the form to their physician to complete the vaccinations, tuberculosis testing and physical exam. The health form must be completed and signed by the physician. Upon completion students are directed to email the forms to the Health Services department for review. The email address is Submit the health forms prior to coming to campus.

STEP 8: MAKE PAYMENT ARRANGEMENTS Tuition and fees are due two weeks before classes begin. Full payments can be made in US dollars by wire transfer, cash, and check drawn on a US bank account, credit card or money order. Credit card payments are subject to a 2.75 percent convenience fee. Please visit the Bursar/Business Office website at for more information on payment of tuition and fees, monthly payment plans, e-statements, and more. If you intend to wire transfer your funds directly to Webster University, please download the instructions at Questions? Contact by email at Ensure that your Student Identification Number and your name is included on wire transfer transactions.

STEP 9: MAKE TRANSPORTATION ARRANGEMENTS (St. Louis campus) Lambert St. Louis International Airport is approximately 15 miles from campus. Taxi service is available to campus for approximately USD$40.


Webster University provides free airport pickup by advanced request. Please submit your request for pickup at least two weeks in advance of your arrival through our Online Request Form at We will confirm your arrival pickup by email or phone after your request is processed. Please contact Bethany Keller in the Multicultural Center and International Student Affairs at, (314) 246-7649 at the office, or (314) 301-9665 mobile with any questions. There is no fee for this service.

STEP 10: PREPARE FOR TRAVEL TO THE UNITED STATES You may be refused entry into the United States if you attempt to arrive more than 30 days before the program start date listed on your Form I-20 or DS-2019. Webster University expects you to report to school in time for the mandatory orientation and to register for classes. You are allowed to enter the United States no more than 30 days before the reporting date listed on section 5 of your Form I-20 or section 3 of Form DS-2019. Please note that if you are coming to St. Louis campus, you may not be able to move in on-campus housing that early. You will not be able to enter the United States after the start date listed on section 5 of your Form I-20. If you are unable to arrive on time and may need to report later than the date listed on your I-20 or DS-2019 you need to notify International Services immediately. ALWAYS HAND-CARRY YOUR DOCUMENTS: Do not check the following documents in your baggage. If your baggage is lost or delayed, you will be unable to present the documents at your port of entry. As a result, you may not be able to enter the United States. Please carry the following documents with you on the plane: • • • • •

Passport with your F-1 or J-1 visa. Form I-20 or DS-2019 Proof of financial support Webster University Acceptance letter and Scholarship Letter (if any) Form I-901 SEVIS fee receipt Contact information for International Student Services Official listed above

In addition, it is strongly recommended that you also hand carry the following documentation: 1. 2. 3. 4.

Evidence of financial resources; Evidence of student status, such as recent tuition receipts and transcripts; Paper receipt for the SEVIS fee, Form I-797, and Name and contact information for your “Designated School Official”, including a 24-hour emergency contact number at the school. 12

STEP 11: ARRIVAL AT U.S. PORT OF ENTRY Upon entry to the United States at the port of entry (such as the first International Airport you arrived at etc.) you will need to present the following documents to a U.S. Immigration Officer: 1. 2. 3. 4. 5. 6.

Passport with valid F-1 or J-1 student visa, Form I-20 or DS-2019 Form I-94 (which is given to you on the plane prior to your arrival) Proof of financial support Webster University Acceptance letter and Scholarship Letter (if any) Form I-901 SEVIS fee receipt

You should also be prepared to answer questions about the purpose of your entry to the United States and your studies plan, etc. COMPLETE YOUR ENTRY PAPERWORK: If Arriving By Air: Flight attendants will distribute Customs Declaration Forms (CF-6059) and Arrival Departure Record Forms (I-94). These must be completed prior to landing. If Arriving By Land or Sea: The CBP Officer at the port of entry will provide the necessary Customs Declaration Forms (CF-6059) and Arrival-Departure Record Forms (I-94) to be filled out upon your arrival. AS YOU ARRIVE AT THE PORT OF ENTRY: Proceed to the terminal area for arriving passengers. Have the following documents available for presentation: your passport; SEVIS Form (I-20) or DS-2019; Arrival-Departure Record Form (I94); and Customs Declaration Form (CF-6059). The Form I-94 should reflect the address where you will reside, not the address of the school or program. All visitors entering the United States must state their reason for wishing to enter the country. You will also be asked to provide information about your final destination. It is important that you tell the CBP Officer that you will be a student. Be prepared to include the name and address of the school program where you will enroll/participate. Once your inspection is successfully completed, the inspecting officer will: Stamp your SEVIS Form for duration of status (“D/S�) for F and J visa holders Stamp the Arrival-Departure Record Form (I-94) and staple it in the passport FOLLOWING ADMISSION INTO THE UNITED STATES: Students should report to their school within 30 days of the date that appears on the SEVIS I-20 form to register for courses or to validate their intended participation. Failure to do so may result in serious consequences. 13

ADDITIONAL INFORMATION: Secondary Inspection Requirements If the CBP officer at the port of entry cannot initially verify your information or you do not have all of the required documentation, you may be directed to an interview area known as “secondary inspection.” Secondary inspection allows inspectors to conduct additional research in order to verify information without causing delays for other arriving passengers. The inspector will first attempt to verify your status by using the Student and Exchange and Visitor Information System (SEVIS). In the event that the CBP Officer needs to verify information with your school or program, we strongly recommend that you have the name and telephone number of the foreign student advisor at your school. In the event you arrive during nonbusiness hours (evening, weekends, holidays), you should also have an emergency or nonbusiness hour phone number available for this official. Failure to comply with U.S. government entry-exit procedures may result in your being denied entry to the United States. Under certain circumstances, the CBP officer may issue a “Notice to Student or Exchange Visitor” Form (I-515A), which authorizes temporary admission into the United States. Work with your school to submit the proper documentation without delay.

STEP 12: CHECK-IN AT INTERNATIONAL SERVICES We are looking forward to welcoming you to campus. After you arrive in St. Louis campus, you are required to check in at the Office of Admission/International Services Office with all your immigration documents. International Check-In Dates: Fall 1, 2013 Graduate Check-In, Monday, August 19 th, 12 - 2pm* Fall 2013 Undergraduate Check-In, Thursday, August 22 nd, 12 - 2pm at the University Center One-Stop Shopping Event (175 Edgar Road) Fall 2, 2013 Graduate and Undergraduate Check In, Thursday, October 24 th, 12-2 pm Spring 1, 2014 Graduate Student Check-In,Monday, January 6th, 12-2pm* Spring 2014 Undergraduate Student Check-In, Monday, January 13th, 12-2pm* Spring 2, 2014 Graduate & Undergraduate Check-In, Monday, March 17th, 12-2pm* Summer 2014 Immigration Check-In, Monday, June 2nd, 12 - 2pm* *Location: First floor of Webster Hall, Webster Groves Room-Room 135 Reporting to International Services: To validate your immigration status, International Services are required to review and copy the following original immigration documents below: •

Passport with F-1 or J-1 visa 14

• •

Form I-20 or DS-2019 I-94 card (the small white card you will receive when you enter the United States

If you have Dependents, you must also submit their immigration documents, i.e. Form I -20 or DS2019, passport, I-94 card, F-2 or J-2 visas. Office of Admission is open Monday through Thursday from 8:30 a.m. to 5:30 p.m and Fridays from 8:30 a.m. to 4:30 p.m. We are located at the Welcome Center in Webster Hall - Room 130. If you are going to other Webster University campus please report to the campus main office and check with the campus about their location and office hours.

STEP 13: SIGN UP FOR ON CAMPUS ESL PLACEMENT TESTING International students whose first language is not English will have their English language proficiency assessed after arrival on campus. This assessment will consist of an in house TOEFL test, a test of written English and an oral interview. The results of this assessment will be used to place you in appropriate university level English as a Second Language (ESL) courses and/or undergraduate level coursework. ESL recommendations become part of the student’s graduation requirements. Please visit the ESL department website for detailed information on ESL Testing at UPCOMING TEST DATES**** Thursday, August 15th, 2013 (TOEFL, written, oral) Recommended for future graduate students or undergraduate Thursday, August 22nd, 2013(TOEFL, written, oral) Recommended for future graduate students or undergraduate For TOEFL Test Dates after August 2013, please contact Carolyn Trachtova at or 314-246-7757 TOEFL: Approximately 2 hours WRITTEN EXAM: 11:50 – 1:00 (90 minutes for reading and writing an essay) ORAL EXAM: Approximately 15 minutes ****You must pre-register for the exam by contacting: Carolyn Trachtova ESL Coordinator,, 314-246-7757 OR Mary O’Donnell, International Languages & Cultures Department, 334 Webster Hall,, 314- 968-7047 Based on the results of your placement testing, we will register you for appropriate classes. Placement results range from Full Program (all courses in ESL for the semester), Partial Release 15

(some ESL classes and some content courses), or ESL Seminar (one ESL class and all other courses in content areas).

STEP 14: REVIEW LOCAL RESOURCES (St. Louis, Missouri) Need to find a hair salon? Set up a bank account? Find a restaurant in Webster Groves? Find a grocery store that sells food from your home country? Click on our Local Resources guide to find listings of area businesses that may be of interest to you. The information provided is intended only as a guide. Please see a member of the Multicultural Center and International Student Affairs staff with any questions at Free Metro UPass – Access Public Transportation in St. Louis for FREE! Available to all Webster students through the Bursar’s Office. More information about that program can be found here:

STEP 15: ATTEND INTERNATIONAL STUDENT ORIENTATION To ensure a smooth transition to Webster University, international students must attend an International Student Orientation organized by the Multicultural Center and International Student Affairs each semester. This program is required for all international students attending the University in F-1 or J-1 visa status, including students who are transferring from another U.S educational institution or studying abroad from our overseas campuses. Visit the International Student Orientation website at International Student Orientation is a workshop designed to help international students familiarize themselves with aspects of Webster University, U.S. education system and American culture. At the same time, students shall learn about the United States Immigration regulations pertaining to their immigration status. It also covers some important practical matters such as health insurance, employment, transportation, banking, cultural adjustment, getting connected with other students and so forth. Keep in mind, this is also a wonderful opportunity to meet and make friends with other new students from around the world. Accompanying parents and spouses are welcome at the orientation, although most activities are designed specifically for students. In order to make your welcome to campus as comfortable for you as possible, tell us a little more about you! RSVP for International Student Orientation Online at


International Student Arrival and Orientation Schedule 2013-2014 Fall 1, 2013 Orientation and Arrival Schedule o Early Move-In (Graduate Students) – August 15th o Graduate International Student Orientation – August 16th o Graduate Immigration Check-In - August 19th o Early Move-In (Undergraduate Students) – August 20th o Undergraduate International Student Orientation – August 21st o New Student Orientation * – August 22-24 o Undergraduate Immigration Check-In – August 22nd Fall 2, 2013 Orientation and Arrival Schedule o Early Move-In (All Students) – October 22nd o International Student Orientation (All students) - October 23rd o International Student Check In (All students) - October 24th Spring 1, 2014 Orientation and Arrival Schedule o Early Move-In (Graduate Students) – January 2nd o Graduate International Orientation - January 3rd o Graduate International Student Check-In – January 6th o Early Move-In (Undergraduate Students) – January 9th o Undergraduate International Student Orientation – January 10th o Undergraduate International Student Check-In – January 13th Spring 2, 2014 Orientation and Arrival Schedule o Early Move-In (All students) – March 13th o International Student Orientation (All Students) – March 14th o International Student Check In (All Students) – March 17th Summer, 2014 Orientation o Early Move-In (All students) – May 20th o International Student Orientation (All Students) – May 22nd o International Student Check In (All Students) – June 2nd *In addition to the International Student Orientation, undergraduate students starting in the Fall semester must attend a general New Student Orientation as well. Please note: Early move-in dates are approved by Housing and Residential Life and subject the student to additional fees for additional days in residency. Please send your travel itinerary to both the MCISA ( and to the office of Housing and Residential Life ( to ensure your room is ready for early move-in. MCISA is committed to helping new international students make a smooth transition to life in St. Louis area, the United States and to Webster University as they pursue their education. For more information about International Student Orientation please contact Bethany Keller by e-mail at or by phone at +1(314)-246-7649 (office) or +1 (314) 301-9665 (mobile, call or text).


Go to the front desk at the University Center on the upper level (175 Edgar Road), and have a government issued photo ID with you if you are in St. Louis campus. If you are at another Webster campus, please check with the campus main office to find out where to obtain your ID. 1. 2.

Students must bring a Government Issued ID to the University Center Information Desk. Webster student ID cards can only be issued AFTER a student has registered for classes.

STEP 17: PURCHASE YOUR TEXTBOOKS Purchase your textbooks from the University bookstore (located at 554 Garden Avenue) or visit the Bookstore website at Bring your student schedule with you to reference your course prefix, number and section.

STEP 18: PURCHASE A PARKING TAG Purchase a parking tag at Public Safety (572 Garden Avenue, Garden Park Plaza) if you own a car. All vehicles parked on campus must have parking tags. If you are planning on bringing a vehicle to campus here are a few things you will need to know. Parking on campus requires a parking permit for your vehicle. You must register your vehicle with the Dept. of Public Safety to receive your parking permit. Please bring a copy of your vehicle registration, a copy of your insurance card and your driver’s license. If you have temporary license plates on your vehicle please bring a copy of the bill of sale or paperwork showing that new license plates have been applied for. Dorm residents (Maria Hall, East and West Hall) must park in the Garden Park Plaza parking garage. This site has been negotiated at a rate of $75 a year for you to park your vehicle. This fee will be placed on your student account. You are not allowed to park on any other lots on campus. The parking lots close to East and West Hall (Lots M & N) belong to the Webster Village Apartments (WVA) and you are not allowed to park in them unless given special permission from the Dept. of Public Safety. If you have a legitimate reason or need to park closer to your Dorm (medical reasons, etc.), please send an email along with a scan of supporting documentation to and you could be eligible to receive a special permit to park closer. WVA residents must also have a permit to park on campus. Bring a copy of the documents stated above to the Dept. of Public Safety to receive your permit. You are allowed to park in Lots M & N, the Garden Park Plaza parking garage and Lot O only if all other places are full. These parking rules begin immediately upon move-in. Please do not order a parking permit online since you will not be able to submit the documentation required for your vehicle. For any questions or more information call: Debbie West, Department of Public Safety 314-246-8021 18

-------------------------------------------------------IMPORTANT CONTACT INFORMATION OF THE INTERNATIONAL ADVISOR Please carry the contact information of your designated school official (DSO) and responsible officer (RO) or simply International Advisor. In the event you arrive during non-business hours (evening, weekends, holidays), it is important to have his emergency or non-business hour phone number.





Office Phone Number:


Office Fax Number:


Emergency Phone Number:



Pre arrival guide for international students and scholars 2013 2014  

Pre-Arrival information for new F-1 and J-1 students admitted to Webster University for the 2013-2014 school year.

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