5.1 National Large-Scale Assessment: Student Tracking Form

selected to maintain sample representativeness, and nonparticipation must be recorded. Greaney and Kellaghan (2012) provide additional information on processes and procedures for school and student replacement.

For participating schools, test administrators must ensure that the classes selected to participate are the ones that actually take part in the assessment, recording any deviations from standard test procedures. In each classroom, administrators must note details pertaining to the participation of individual students: total number of assessed students, whether any students were excluded from taking part in the assessment, students who were absent from school or class, or students who left before completing the assessment.

Figure 5.1 shows a student tracking form. The information recorded on the form usually includes each student’s name, assigned identification number, date of birth, gender, and record of attendance at individual testing sessions and, where applicable, replacement sessions. If the testing requires more than one session, the student’s presence should be noted for each session.

FIGURE 5.1. National Large-Scale Assessment: Student Tracking Form

School name: ______________________________________________________________________

School ID Class ID Class name Grade

Student Name Student ID DOB Gender Excluded Dropout Session Replacement Session

Source: Adapted from Greaney and Kellaghan 2012. Note: DOB = date of birth.