Annual, Special, and Board Meetings
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HOA Meetings Although many people think that meetings are useless, an association’s board meetings are crucial to the governance of any community. This is because all community associations operate as corporations, and the board members and homeowners act as officers and shareholders.
The success of board meetings can facilitate the achievement of your association’s goals. For this reason, it is vital to follow the best practices to keep your meetings on track.
What Is an Annual Meeting? Annual meetings are the most important events in every HOA and condo association. In these meetings, homeowners receive information and updates on important topics and key association issues, such as current projects and finances. In the same way, annual meetings allow homeowners to participate in the community’s decision making.
Rules And Meetings
Annual meetings must be ruled according to the association’s bylaws. Aspects such as quorum, voting, and proxy procedures must be defined to fulfill the purpose of the meeting. Normally, bylaws establish a set of criteria for annual meetings to elect directors and conduct other decisions and topics.
Special Meetings SPECIAL MEETINGS ARE HELD FOR A PARTICULAR REASON. FOR EXAMPLE, WHEN ONE OR MORE DIRECTORS ARE NOT WORKING IN FAVOR OF THE INTEREST OF THE COMMUNITY, SPECIAL MEETINGS CAN BE CONVENED TO DISCUSS THEIR REMOVAL. HOWEVER, THE TOPIC OF THE SPECIAL MEETING MUST BE SPECIFIC, AND IT IS VITAL TO AVOID IMPRECISE LANGUAGE.
HOA boards hold periodic meetings in which the members of the association are not invited. These meetings can have a variety of purposes. For example, executive sessions aim to discuss confidential, private, or privileged information. On the other hand, boards can also hold a committee meeting that focuses on a particular area, such as a landscaping committee, a safety committee, or a committee for nominations to the board.
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