Board of Directors Agenda Package - August 25

Rationale A) It’s important to keep the Board aware of what the committee is up to and what it has produced on a consistent basis.

Policy Wording GP 2f-7b. Elect a Board member to act as Chair of each committee whose responsibilities shall include: ensuring that the committee does not exceed its mandate as directed by the Board CGO’s Interpretation I define “ensuring” as making sure it happens. I define “does not exceed its mandate” as developing the products that the Board has asked for, and then ceasing to exist.

Operational Definition Compliance will be demonstrated when: A) The chair of each committee has provided the Board with its mandated outcomes, and then bids for disbanding the committee afterward.

Rationale A) Committees should not exceed their mandate, as this takes away valuable discussion that should be present in Board meetings.

Policy Wording GP 2f-7c. Elect a Board member to act as Chair of each committee whose responsibilities shall include: Ensuring that proper and thorough minutes are taken and delivered to the CGO CGO’s Interpretation I define “proper and thorough minutes” as minutes that allow Board members to understand exactly what the committee is discussing. I further define this to mean that all Board committees will have a similar template for taking notes, which will allow Board members to easily recognize committee priorities and goals. I define “delivered to the CGO” as sending the CGO the committee meeting minutes within at least 24 hours after the committee meeting.

Operational Definition Compliance will be demonstrated when: A) Each committee has delegated secretarial duties to a committee member B) The CGO receives the committee meeting minutes within at least 24 hours after the committee meeting Rationale A) By having a secretary, there is a greater chance that committee meeting minutes will remain uniform and thorough throughout the committees term