INSTRUCTIONS General In early January, Finance staff will provide spreadsheets to departments with operating activity for each departmental line item: A.
Prior year’s expenditures for last two fiscal years.
B.
Current year budget.
C.
Current year expenditures through December 31st.
D.
A column for estimating current fiscal year total expenditures through June 30th.
E.
A column for next fiscal year’s line-item budget estimates.
Each department head should complete items D and E. The current year estimate is both the basis for recommending amendments to the current year budget, and for determining next year's amount for consideration by City Council. Recommendations on personnel expenditures (addition/deletion of positions, etc.) should be submitted in memo form. Payroll and fringe benefits line items on the printout should be left blank. Finance will calculate and enter these line items. Reminders for Preparers of Budget Requests 1.
Analyze each line item separately. Compare historical data, current year budget, and estimated spending levels for the current year to assist with your request.
2.
Round all figures to the nearest $10.00 (i.e., $32 to $30 and $85 to $90).
3.
Verify all object codes, amounts, and totals.
4.
Meet all Budget Calendar deadline dates. Preparers should highlight key dates and actions.
5.
Keep backup materials used in computing your budget request. These will be used both in explaining budget recommendations and administering the budget.
6.
This is your operating budget. You are responsible for closely monitoring expenditures and encumbrances against the budget monthly. Written requests for Budget Account Transfers or Supplemental Appropriations must be submitted on forms provided and approved prior to obligating spending over the adopted budget.
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