Westonbirt Parent & Guardian Handbook 2021-22 by Westonbirt School

Parent & Guardian Handbook 2021-22

Contents Introduction

Communication and Information

Term Dates

Important School Dates

The School Day

7-9

School Bus

Key Members of Staff

11-12

Staff List

13-14

Keeping Track of Academic Progress

15-24

- Tutors

- 16

- Prep

- 17-18

- Reports and Assessments

- 19

- Parents' Meetings and Scholarships

- 20

- Learning Support

- 21-22

- English Language Training

- 23-24

Extracurricular Tuition and Activities

25-30

Uniform and Dress Code

31-40

Other Items – What to bring to school

Pastoral

42-58

- Meals

- 43

- Health and Wellbeing

- 44-46

- The Westonbirt Pupil

- 47

- Behaviour and Sanctions

- 48

The Boarding Community

49-58

Introduction Dear Parents and Guardians, It is my pleasure to introduce this Handbook. The purpose of this is to provide you with information about our main school policies and how they work at Westonbirt. It should also give a clearer insight into the day to day running of the school so that we can all work together to ensure the wellbeing of your child. The Handbook is updated annually. Inevitably, a number of the documents detailed here concern safety and discipline and you should be aware that they are implemented only when necessary. We believe that parents should be clear about how we react to problems and difficulties which arise in school and that transparency about our policies can only benefit everyone involved. Your child is introduced to these policies by their tutor and the pastoral staff, and they are readily available on our website (www.westonbirt.org). Information and guidance for pupils on all aspects of life at Westonbirt is also contained in the Student Handbook and, for students in the Sixth Form, the Sixth Form House Handbook. I must emphasize that there are clear lines of communication available to you and we are always happy to directly discuss developments or issues that may arise through the year. We welcome parent involvement in the life of Westonbirt and value your support in our aim to achieve the school’s purpose of helping all students to fulfil their potential academically; to make the most of the enriching, extracurricular opportunities but most importantly, to do both of these as an engaged and wellmotivated member of the Westonbirt community.

Mrs Natasha Dangerfield Headmistress

COMMUNICATION Effective communication is one of our main priorities in school. General telephone enquiries should be directed in the first instance to the Senior School Receptionist (main school number) +44 1666 880 333. This telephone line is manned between 8:00 and 18:00 Monday to Friday during term time and between 9:00 and 16:00 during the school holidays. Messages may be left at other times and will be checked regularly. Absences should be reported via office@westonbirtschool.uk Parents are encouraged to contact members of staff by email wherever possible. The email format follows the convention firstname.surname@westonbirtschool.uk

For example, Simon Balderson becomes:simon.balderson@westonbirtschool.uk If you wish to contact The Headmistress, please use head@westonbirtschool.uk Once your child has started at Westonbirt, in the first instance please direct any communication to their form tutor or theirhouseparent. When emailing a tutor or houseparent, please allow up to 24 hours for a response, as staff can be teaching throughout the school day.

If your matter is urgent, please contact Reception on 01666 880333 or email office@westonbirtschool.uk

INFORMATION Up to date information about school events and activities is provided via: The school website www.westonbirt.org The website includes the online school calendar and school policies.

The Parent Portal https://westonbirt.parents.isams.cloud/api/homepage/ The parent portal is our secure parent website and allows you access to your child’s profile,including their timetable, school reports, sign-up forms, bulletins and announcements. Various useful documents are also stored here for your information. You will be sent your personal login details for the Parent Portal shortly before your child joins Westonbirt.

The Weekly Bulletin A weekly update from the school office is sent via email to parents and guardians. This is an important source of information for the week ahead and includes letters pertaining to specific yeargroups. The Weekly Newsletter This is a weekly celebration of news, awards and commendations. Staff nominate pupils each week for our celebration notices. These mail outs are also stored on the parent portal for reference. Email All email communication sent via our MIS is also stored on the Parent Portal under email communication 4

TERM DATES 2021-22 Autumn Term 2021 Wednesday 1st September

Boarders Return (by 5pm)

Thursday 2nd September

Term begins

Friday, 24th September (4.30pm) to Sunday, 26th September (by 7pm)

Exeat

Wednesday, 20th October (4.30pm) to Sunday, 31st October (by 7pm)

Half Term

Friday, 19th November (4.30pm) to Sunday, 21st November (by 7pm)

Exeat

Friday, 10th December

Term Ends

Spring Term 2022 Tuesday, 4th January

Boarders return (by 7pm)

Wednesday, 5th January

Term begins

Friday, 28th January (4.30pm) to Sunday, 30th January (by 7pm)

Exeat

Friday, 18th February (4.30pm) to Sunday, 27th February (by 7pm)

Half Term

Friday, 18th March (4.30pm) to Sunday, 20th March (by 7pm)

Exeat

Friday, 1st April

Term Ends

Summer Term 2022 Monday, 25th April

Boarders return (by 7pm)

Tuesday, 26th April

Term begins

Saturday, 30th April (12.30pm) to Monday, 2nd May (by 7pm)

Bank Holiday Exeat (including Bank Holiday Monday, not Saturday morning)

Friday, 13th May (4.30pm) to Sunday, 15th May (by 7pm)

Exeat

Friday, 27th May (4.30pm) to Sunday, 5th June (by 7pm)

Half Term (including the Platinum Jubilee bank holidays on Thursday 2nd and Friday 3rd June)

Friday, 24th June (4.30pm) to Sunday, 26th June (by 7pm)

Exeat

Saturday, 9th July

Term Ends

IMPORTANT SCHOOL DATES The school year is divided into three terms, each of which has a half-term break. There are also two fixed exeats each term. If your child is a boarder, he/she is also welcome to go out with friends and family when invited on weekends, providing school commitments have been met. The school calendar is available to parents and guardians to view on the school’s website, www.westonbirt.org/calendar allowing you to plan holidays and giving the dates of school events that welcome guest attendance.

Exeats An exeat is a weekend on which pupils who are boarders leave school to spend time with their parents or guardians. There is no Saturday school on these weekends. There are two fixed exeats each term during which the school closes and all pupils must leave. The dates are given on each term’s school calendar. Exeats start at 4.30pm on Friday and boarding pupils should return between 17:00 and 19:00 on Sunday.

Boarders have the option to remain in school for exeats if they are unable to go to their parent or guardian; please organise via the Deputy Head Pastoral. Obligatory Events As a school we are very proud of our history and as a consequence there are some annual events, some of which are held on a Saturday, we insist upon every pupil attending. These are specifically Open Days, the Carol Service at the end of the autumn term and the prize giving ceremony (Speech Day) at the end of the academic year. From time to time the Headmistress may deem other specific dates to be days of obligation for pupils and will endeavour to give as much advance notice as possible of these events.

THE SCHOOL DAY FIRST DAY OF TERM Boarders should arrive by 5pm the day before the first day of term (Wednesday 1st September 2021). If parents are dropping off by car, you are welcome to have tea at school between 4pm and 4.30pm. On Thursday 2nd Sept term begins: 8:00-8:10 – Year 8-13 arrive 9:00 – Year 7 pupils arrive (tea and coffee provided for parents)

17:30 – end of school day for all

THE USUAL SCHOOL DAY Arrival at school Day pupils should arrive by 8:10 each morning (8:35 on Saturdays) in order to register with their tutor group at 08:15. Tutor group registration is an important part of school administration as well as a legal requirement. We therefore ask for parents’ cooperation in ensuring their child arrives on time.

Any pupils arriving later than 8:20 should sign in at Reception. If a pupil fails to register by 9:00, the School is obliged to call the parents/guardians to ascertain the whereabouts of their child. Pupils should be dropped off and picked up in the Picadilly car park at the front of the main house, where the school buses also drop off. In order to manage traffic, the school operates a one-way system at dropoff and collection. Please enter the school grounds by the Main Gate (Bath Road) and exit at the East Gate (Bowldown Road). 7

COLLECTION The end of the school day is 17:30 (school buses leave at 17:40). Parents and Guardians of students in Years 7-11 have the option to collect early (at 16:30) if pupils do not have an activity or other commitment, but we must have advance notice via the Early Collection Form

SATURDAYS Saturday school is compulsory for all students in key stage 3 and key stage 4. VI form students must attend on Open Mornings and for Speech Day. For Key Stage 3 and 4 students there is a varied programme of activities that involves sport fixtures and academic lessons. The Saturday programme is shared with students via their Year Group Team, and sports fixtures and teams are publicised on the school calendar and through the parent and pupil portal. ABSENCE

Notification of absence due to illness should be made by telephoning the Senior School Receptionist, Mrs Kate Austen on 01666 880333 or by emailing office@westonbirtschool.uk The telephone is not manned on Saturdays, so all absences should be reported by email. LEAVE REQUESTS Requests for absences such as dental appointments should be made in writing to the Headmistress via email head@westonbirtschool.uk Parents are strongly requested not to take their child out of school for any but the most necessary appointments.

TIMINGS OF THE SCHOOL DAY MONDAY TO FRIDAY

SATURDAY

8.15 - 8.20am

Registration

8.40am

Registration

8.25 - 8.40am

Chapel / Tutorials / Notices

9.00 - 10.15am

Period 1

8.45 - 9.20am

Period 1

10.15 - 10.45am

Break

9.20 - 9.55am

Period 2

10.45 - 12.00

Period 2

10.00 - 10.35am

Period 3

12.00 noon

Lunch

10.35 - 11.10am

Period 4

11.10 - 11.30am

Break

11.30 - 12.05pm

Period 5

12.05 - 12.40pm

Period 6

12.45 - 1.55pm

Lunch 1

1.20 – 1.55

Lunch 2

2.00 – 2.35pm

Registration and Period 7

2.35 – 3.10pm

Period 8

3.15 – 3.50pm

Period 9

3.50 – 4.25pm

Period 10

4.25 - 4.40pm

Tea

4.45 - 5.30pm

Activities & Prep

Matches Afternoon

Outings In House events

EVENING TIMINGS MONDAY / WEDNESDAY / FRIDAY

TUESDAY / THURSDAY

5.30 - 6.00pm

Free Time

5.30 – 5.55pm

Free Time

6.00 – 6.30pm

Supper

5.55pm

House Drawing Rooms

6.30 - 7.30pm

Prep

6.00pm

Vespers

6.05pm

Supper

6.45 - 7.45pm

Prep

SCHOOL BUS The school operates bespoke routes to and from Westonbirt. Each year, parents are contacted in advance so that routes can be planned according to requirements, and we therefore ask you to submit your request for school transport as soon as possible in order to assist with this.

Please be aware that routes run according to demand and therefore cannot be guaranteed from year to year. Please note: The school to home service does not operate on Saturday afternoons. Transport is priced according to zone. No discount or refund can be given for any days when school transport is not used. Costs for school transport are invoiced termly, and a half term’s notice is required to terminate use of the service. Our School Bus flyer, Transport Policy, Bus Procedures and Code of Conduct can be found on our website. http://westonbirt.org/information/busroutes

The Transport Manager, Miss Clair Wilkinson, can be contacted through the following means, direct line 01666 881329, mobile 07919235410, or email: transport@westonbirtschool.uk clair.wilkinson@westonbirtschool.uk

KEY MEMBERS OF STAFF Mrs Lisa Bradbury Deputy Head (Pastoral) and Head of Boarding

Lisa is responsible for the coordination, delivery and development of the school’s boarding and pastoral provision, including safeguarding matters. Lisa is also a teacher of art and lives on site with her family. Lisa helps to maintain the integrity of and set the tone for the School’s continual cultural development, promoting tolerance and compassion to ensure all pupils feel safe and supported. The Pastoral Hub has an open-door policy and Lisa believes in empowering pupils in order to help them become confident individuals with sound values. We believe every pupil has the potential to thrive here in our care and be the best versions of themselves.

Mr Simon Balderson Deputy Head (Academic) As Deputy Head Academic, Mr Balderson is responsible for all academic matters as well as our busy extracurricular programme. Mr Balderson has a particular interest in Artificial Intelligence and teachesComputer Science at Westonbirt. Simon lives with his wife, Lucy, and two boys, Toby and Rupert in Wells, Somerset.

Mrs Nicola Gill Assistant Head (Safeguarding) Nicola has been Safeguarding Lead since 2018. She joined the school in 2005 as Head of Geography and has also held the post of Head of Key Stage 3. Nicola’s role of Safeguarding Lead means that herpriority is the wellbeing of everyone in our community. To achieve this, she has an open-door policy allowing everyone to share their concerns.

Ms Helen Rogerson Assistant Head (Teaching & Learning) Helen joined the school in 2012, holding the positions of Head of Science and Head of Key Stage 4 before becoming Assistant Headteacher in 2019. Helen enjoys discussing pedagogy with her colleagues or passing on her knowledge about how we learn best to Westonbirt students. Within the school, Helen leads the construction of the timetable and is the person to speak to about GCSE and A-level options and subject choices.

Mrs Alexis Shea Director of Character Education Alexis joined the school in 2015 and has held various roles within the school including Head of Skills for Life and Head of Psychology. The post of Director of Character Education is a new one for both Alexis and the school and she is looking forward to working with the school community to establish our 11 understanding of character education and ensure that all students have the opportunities needed to develop their character.

KEY MEMBERS OF STAFF (cont.)

Miss Lisa Allen Head of Lower School (KS3)

Lisa joined Westonbirt as Head of Religious Studies and in 2019 became Head of Lower School. Lisa manages a team of heads of year and tutors and oversees all the pastoral and academic issues within Year 7 – 9.

Ms Sarah Jane Rhead Head of Key Stage Four Sarah Jane is new to the school in September and is excited about getting to know the students in her key stage. She comes to teach maths alongsideher pastoral role. Sarah Jane oversees pastoral and academic progress within her key stage.

Mrs Stephanie Barnes Head of Sixth Form Steph joined Westonbirt in 2018 as our Head of Media Studies and was promoted to Head of VI Form in 2019. She lives on site with her familyand oversees all aspects of the VI form at school. She believes that every pupil has the right to a good education and, more importantly, the right to happiness; that happiness cannot always be achieved solely by the individual and most often it takes a team, and a solid collaboration with home, to raise happy and confident young people.

STAFF LIST 2021-22 SENIOR LEADERSHIP TEAM

Headmistress Mrs Natasha Dangerfield Deputy Head (Academic) Mr Simon Balderson Deputy Head (Pastoral) & Head of Boarding Mrs Lisa Bradbury Assistant Head & Designated Safeguarding Lead Mrs Nicola Gill Assistant Head, Teaching and Learning Miss Helen Rogerson Assistant Head, Character Education Mrs Alexis Shea

MIDDLE MANAGEMENT TEAM Head of Lower School Miss Lisa Allen Head of Year 7 Mr Jack Nichols Head of Year 8 Miss Pilar Lop-Gargallo Head of Year 9 Mrs Victoria Lander-Gray Head of Year 10 Miss Cassandra McPherson Head of KS4 Miss Sarah Jane Rhead Head of Sixth Form Mrs Stephanie Barnes Head of Year 12 Mr Oliver Lloyd PASTORAL TEAM Deputy Head (Pastoral) & Head of Boarding Mrs Lisa Bradbury Dorchester House Dorchester Housemistress Miss Sally Gould Dorchester AHM Miss Imogen Morris Badminton House Badminton Housemaster Mr Somen Chatterjee Badminton AHM Mr Jonny Kite Sixth Form Housemistress Miss Catriona Crowley Mrs Stephanie Barnes Health and Wellbeing Centre Mrs Rachel Grey Mrs Maggie Lushington Listener Mrs Samantha Hillier Chaplain Rev Alice Monaghan

SUPPORT STAFF ADMISSIONS Director of Admissions Mrs Patricia Stevenson Registrar Mr James Breeze (Senior) Ms Rachelle Taylor (Prep) Admissions Officer Ms Victoria Lowe EXAMS Examinations Officer Mrs Nicola Cook FINANCE OFFICE Director of Finance Mrs Joanna Scott Finance Manager Mrs Claire Mustoe Finance Assistant Mrs Kate Birt Mrs Jolanta Martinez Miss Sophie Pollard ESTATES & OPERATIONS Director of Estates and Services Mrs Alexandra Cornell Grounds Manager Mr Anthony Clarke Estates Manager Mrs Amanda Houston Operations Coordinator Mrs Sandra Ball Operational Compliance Officer Mr Paul Simmonds HUMAN RESOURCES HR Officer Miss Michelle Andrews PR & MARKETING Director of Marketing Mrs Rhiannon Roche Social Media & Digital Communications Coordinator Mrs Shelby Wilson HEADMISTRESS's OFFICE PA to the Headmistress Mrs Stacey Mayo Data & Educational Compliance Manager Mrs Alice Mount Senior School Secretary Mrs Aliya Fleming Receptionist Mrs Kate Austen Receptionist & Seamstress Mrs Irene Smith CATERING & HOUSEKEEPING General Manager Catering (Holroyd Howe) Mr Michael French Mr Chris Jefferies Housekeeping ManagerMrs Marie Harrison TECHNICAL SERVICES IT Technician Mr Rob Ellis TRANSPORT Transport Manager Ms Clair Wilkinson WESTONBIRT LEISURE AND EVENTS Events Manager Mr David Runciman Swimming Academy Manager Mr Michael Greaves Westonbirt Holiday Club Mrs Isabella Nicolaou

TEACHING STAFF LIST 2021 Art, Product Design & Photography Mrs Amy Downer Mrs Anna Gage (Maternity Leave) Mrs Lisa Bradbury Miss Amy Cooke Miss Catriona Crowley Mrs Celia Evans Art and Design Technician Mr Richard Baines Business Studies & Careers Mrs Hannah Ash Childcare Mrs Jannet Griffin-Eggleton Classics & Latin Mr Paul Holland Ms Imogen Morris Computer Science Ms Sarah Murch Mr Simon Balderson Ms Helen Rogerson Dance Mrs Jannet Griffin-Eggleton Drama Mr Andrew English Mr Luke Williams ELT & EAL Mrs Angela Enel English and Media Studies Miss Tabatha Sheehan Mrs Stephanie Barnes Miss Charlotte Butterfield Mr Oliver Lloyd Mr Alex Mew Mrs Nina Millar Mrs Sally Price Food, Preparation and Nutrition & Leith’s Mrs Joy Bell Mrs Debs Sheehan Mrs Alison Wilson Geography Mrs Rosemary Wagner Mrs Nicola Gill History Mr Imran Ahmed Miss Josie Stockwell Learning Support Ms Polly Reuter Mrs Elizabeth Spyvee Miss Kalina Dunin- Brzezinska Miss Lucy Macdonald Mrs Emma Leigh-Currill Mr Simon Gibson

Mathematics Mr Somen Chatterjee Miss Sarah Jane Rhead Mrs Caroline Pople Mr Tim Hooper Mr Jon Kendry Modern Languages Mrs Jane Joynson Mrs Rosa Marka Ms Valerie Fabre Music Mrs Nicola Atwell Miss Lucy Marsh Mrs Claire Schollick Physical Education Mrs Lizanne Johnson Mr Chris Knight Mrs Victoria Lander-Grey Mr Hallam Kimpton Mr Jack Nichols Mr Peter Wilson Mr Johnny Kite Mr Archie Walsh Psychology Mrs Alexis Shea Religious Education and Philosophy Miss Lisa Allen Miss Cassandra McPherson Science Mr David Hopkin Mr John Raw Miss Pilar Lop Gargallo Mr Mark Gluning Ms Helen Rogerson Mrs Katie Pyne Dr Jane Stimpson Science Technicians Mrs Katie Milbourne Miss Rachel Cox Skills for Life Mrs Lisa Bradbury Mrs Natasha Dangerfield Mr Andrew English Miss Josie Stockwell Rev Alice Monaghan Speech and Drama Mrs Shirley English Mrs Lisa Southam Vocational Guidance, IAG Mrs Hannah Ash Mrs Alexis Shea University Guidance Mr Alex Mew

Keeping Track of Academic Progress 15

THE TUTOR SYSTEM All pupils are assigned a personal tutor, who will help them manage and balance their academic work and extracurricular activities.

The tutors for September 2021 are listed below with their email addresses.

Tutor

Year Group

Mrs Enel

Year 7

angela.enel@westonbirtschool.uk

Miss Crowley and Mrs Bell

Year 7

Catriona.crowley@westonbirtschool.uk / Joy.bell@westonbirtschool.uk

Mr Hopkin

Year 7

David.hopkin@westonbirtschool.uk

Miss Marsh

Year 7

Lucy.marsh@westonbirtschool.uk

Mrs Pyne

Year 8

Katie.pyne@westonbirtschool.uk

Mrs Stockwell

Year 8

josie.stockwell@westonbirtschool.uk

Mr Raw

Year 8

john.raw@westonbirtschool.uk

Mr Chatterjee

Year 8

somen.chatterjee@westonbirtschool.uk

Miss Fabre

Year 8

valerie.fabre@westonbirtschool.uk

Miss Cooke

Year 9

amy.cooke@westonbirtschool.uk

Mr Kimpton and Ms Millar

Year 9

hallam.kimpton@westonbirtschool.uk / nina.millar@westonbirtschool.uk

Mrs Joynson

Year 9

jane.joynson@westonbirtschool.uk

Mr Wilson and Mr Williams

Year 9

peter.wilson@westonbirtschool.uk / luke.williams@westonbirtschool.uk

Mr Hooper

Year 9

tim.hooper@westonbirtschool.uk

Mrs Ash

Year 10

hannah.ash@westonbirtschool.uk

Mr Ahmed

Year 10

imran.ahmed@westonbirtschool.uk

Mrs Griffin

Year 10

jannet.griffin@westonbirtschool.uk

Mrs Johnson and Ms Evans

Year 10

lizanne.johnson@westonbirtschool.uk / celia.evans@westonbirtschool.uk

Mrs Wagner

Year 10

rosemary.wagner@westonbirtschool.uk

Mr English

Year 11

andrew.english@westonbirtschool.uk

Mrs Marka

Year 11

rosa.marka@westonbirtschool.uk

Ms Murch

Year 11

sarah.murch@westonbirtschool.uk

Mrs Downer

Year 12

amy.downer@westonbirtschool.uk

Mr Mew

Year 12

alex.mew@westonbirtschool.uk

Mr Holland

Year 12

paul.holland@westonbirtschool.uk

Ms Sheehan

Year 12

tabatha.sheehan@westonbirtschool.uk

Mrs Price and Mrs Pople

Year 13

sally.price@westonbirtschool.uk

Mr Kendry and Dr Stimpson

Year 13

jon.kendry@westonbirtschool.uk / jane.stimpson@westonbirtschool.uk

ACADEMIC PROGRESS HOMEWORK (PREP) - Key Stage 3 At Westonbirt homework is refered to as Prep. Pupils are set prep weekly acording to a prep timetable and are expected to work independently to complete it to the best of their ability. Prep helps students develop academically by supporting their memory and developing independent study skills and time management.

The table below sets out the prep expectations for each subject in key stage 3. Year 7

Year 8

Year 9

Subjects

Lessons per week

Prep time per week (mins)

Lessons per week

Prep time per week (mins)

Lessons per week

Prep time per week (mins)

Art

Computer Science

Performing Arts

20 (optional)

25 (optional)

English

French

Geography

History

Latin / Classics

Maths

Music

PD/Food

PE/Games

Science

Skills for Life

Spanish

Totals

5 hrs 40 mins

6 hrs 25 mins

7 - 9hrs

ACADEMIC PROGRESS HOMEWORK (PREP) - Key Stage 4 and 5 At Westonbirt homework is refered to as Prep. Pupils are set prep weekly acording to a prep timetable and are expected to work independently to complete it to the best of their ability. Prep helps students develop academically by supporting their memory and developing independent study skills and time management.

Key Stage 4 The table below sets out the prep expectations for each subject in key stage 4.

LESSONS Per Week

PREP TIME Per Week (Mins)

English

105

Maths

105

Science

180

Each Full GCSE Subject

Sport

Careers

SUBJECTS

Totals

Variable from pupil to pupil

Key Stage 5 In Year 12 students are expected to do 5 hours of independent study per A -level subject, some of this will be set by the teacher, but students are also expected to work independently reviewing notes and reading around their subject. In Year 13 students are expected to do 6 hours of independent study per subject.

ACADEMIC PROGRESS REPORTS AND ASSESSMENTS

Written reports and grade cards focusing on your child’s current level of attainment and effort in all their subjects are published via the parent portal throughout the year. Pupils discuss these reports with their tutor in order to set targets and develop an action plan for improvement. Pupils are expected to act on targets set and to refer back to them regularly.

Attainment Grades For Years 7-11, these will be the grades your child is expected to achieve in the GCSEor BTEC qualifications in each subject, if they continue to work as they are currently. For Years 12 and 13, these will be the grades students are expected to achieve in the final A-level and BTEC qualifications if they continue to work as they are currently. Effort Grades These are awarded using the most appropriate descriptors from the following criteria. Grade 1 pupils always work very hard and concentrate in every single lesson. They:  are always punctual  are always fully equipped for all lessons  are always eager to share their ideas and contribute to class discussions  always challenge themselves  can work independently for a sustained period  always take great care with the presentation of their class work and prep  ensure that prep is always completed to a good standard and handed in on time

Grade 2 pupils usually work very hard and concentrate well in most lessons. They:  are usually punctual  are usually equipped for all lessons  are usually willing to answer questions and share ideas  usually try hard with the work set and ask for help when needed  can work independently for a limited period of time  usually take care with the presentation of their class work and prep  ensure that prep is usually completed and handed in on time Grade 3 pupils sometimes work hard and concentrate well in some lessons. They:  are sometimes late for lessons  sometimes fail to bring all the equipment needed for lessons  sometimes need to be encouraged to answer questions and share ideas  complete the work set but don’t always try their hardest or work as quickly as they should  have difficulty working independently  do not always present work at the expected level  make an effort but prep is sometimes handed in late or incomplete Grade 4 pupils have significant issues that are impeding their learning. They:  are often late for lessons  rarely have all the equipment they need for lessons  often do not pay attention in class  rarely complete a task as well as they could or as quickly as they should  do not make enough effort to work independently  make little effort to present their work as well as they could  often hand their prep in late in late and/or not completed

PARENTS' MEETINGS Each year group will have the opportunity to meet with their tutors once per year and their subject teacher once per year. These meetings are organised at times to support the transitions that pupils will be undertaking during their school career. Year 11 and 9 will also have the opportunity to meet with heads of departments during Options Evenings to discuss what choices would be most appropriate for your child. The times and dates of these appointments will be published in the school calendar and parent portal.

For tutor parents’ meetings and subject parents’ meetings your child will be expected to make individual 5-minute appointments with their teachers from two weeks prior. There is an appointment sheet available in their planner. Parents will be reminded about parent evening dates in the weekly bulletin email. If you have an individual concern about your child then it is always possible to arrange a meeting with appropriate member of staff, usually the child’s tutor or subject teacher in the first instance, at any point during the school year.

SCHOLARSHIPS Westonbirt is proud to offer a range of awards supporting the breadth of our education and recognising excellence in these areas. All scholars are expected to maintain high standards within their areas of specialism and all awards are dependent upon continued effort, good work and conduct and are reviewed annually.

Awards, scholarships and exhibitions are awarded to pupils entering Year 7, Year 9 and Year 12. Scholarship assessments for Year 12 usually take place in November (whilst the pupils are in Year 11), with the closing date for application in October.

Scholarship assessments for Year 9 take place in January (whilst the pupils are in Year 8), with the closing date for application in the December before. If you would like to know more about scholarships for Y9 or Y12 2022, please find further information on the school website (Admissions): http://westonbirt.org , contact your child’s tutor, or the Admissions team: admissions@westonbirtschool.uk

ACADEMIC COACHING Where possible, we offer individual coaching to reinforce classroom teaching in mathematics, and science. Each lesson lasts 35 minutes and the cost of each lesson is POA. Heads of department will be pleased to discuss your child’s requirements with you and arrange for the extra tuition if agreed. Occasionally heads of department may contact you directly if it is felt that extra tuition would benefit your child. They will also be able to give an indication of the number of sessions required. If you would like further guidance as to whether extra tuition is necessary, please do not hesitate to contact the relevant head of department or the school office (01666 880333). If an agreed number of lessons have been prearranged, then please note that parents are asked to give a full half-term’s notice in writing if the lessons are to be discontinued. 20

LEARNING SUPPORT The Learning Support Department offers support on a 1:1 or small group basis to meet the needs of pupils and curriculum timetables. If there has been an indication that your child may require learning support then we liaise with parents and the pupil’s current school through the admissions procedure. Any relevant support to help your child feel confident and achieve at Westonbirt will then be discussed prior to entry.

At various times during their school career, pupils are given a range of assessments to identify any potential difficulties. On arrival in year 7, year 10 and year 12 whole year screening takes place. If any scores raise a concern, after investigation with subject teachers, the LS Department will contact parents to discuss the next step. The next step may be the need to monitor a pupil, to put into place access arrangements or to suggest that a pupil would benefit from additional LS lessons and /or further assessments. At all stages the LS Department endeavour to liaise with parents, subject teachers and house-parents, to ensure difficulties are identified as early as possible. Information from internal school assessments and outside agents (Educational Psychologists, Speech Therapists etc.) are disseminated to all teaching staff during INSET at the beginning of term. Using information gained from assessments, parents and staff, an Individual Educational Profile is created for pupils who have an EP report (or equivalent diagnostic assessment) and / or lessons. This document is revised and updated regularly for teachers to refer to when differentiating in the classroom. This IEP can be shared with parents on request. Pupils are also strongly encouraged to be involved directly in target setting and developing strategies to be employed to support their learning. Pupils who attend 1:1 lessons have their own folders, which record lesson content, ongoing short-term targets and programmes of study used. Learning Support produce reports alongside those written by other departments and learning support provision will be reviewed at the end of each term to ensure that we continue to provide the correct ongoing assistance to support pupils’ needs. If more regular feedback is required, then the individual LS teacher organises this directly with the parent/carer. Ultimately, the aim of the department is to equip our pupils with the confidence and skills to become independent learners and to provide an environment where their true ability can be expressed and progress shown and celebrated. All teaching staff in the Learning Support Department have been trained to assess and/or teach pupils with specific learning difficulties. Access Arrangements: In partnership with other teaching staff, we monitor all pupils to ensure that if they reach the criteria for access arrangements, in external examinations, we assess, apply for and, in conjunction with the Examinations Officer, implement the necessary special arrangements. Fees: If it is agreed that pupils require learning support, fees will be added to your child’s account. The fees include: •Tuition on a 1:1 or group basis. •Preliminary assessments in addition to learning support sessions. •Application for access arrangements for external examinations, if appropriate. •Provision of readers, scribes, transcribers and invigilators for external examinations. •Some supported prep sessions and provision of readers and scribes in internal examinations.

LEARNING SUPPORT (cont.) Fees for 2021/22 can be obtained from the school finance department for the following services: • 1:1 Learning support sessions. • In-class and shared learning support sessions with TAs and teachers. Full diagnostic assessments can be carried out on request by our staff or a CRB checked outside professional for an additional cost. Communication: The table below is given as a general guide of communication channels for parents of pupils with identified Specific Learning Difficulties. However, we are aware that the nature of a pupil’s profile and of the required contact will vary greatly so it is important that parents identify with the department and the individual LS teacher and TA early on desired communication requirements.

Concern

Contact – e mail

Difficulties relating to subject lessons and in class progress

Subject teacher Tutor LS Teacher

General prep concerns and organisation

Tutor LS Teacher/ TA

Access Arrangements

LS Teacher

Pastoral issues relating to pupil profile

Tutor LS Teacher

It is important that your child has the best start to school life at Westonbirt and we would welcome any queries, be it an informal chat or a request for a formal meeting. Therefore, do not hesitate to contact the Department directly on 01666 881341 or by email: polly.reuter@westonbirtschool.uk elizabeth.spyvee@westonbirtschool.uk simon.gibson@westonbirtschool.uk Ms Polly Reuter, Head of Learning Support Department

ENGLISH LANGUAGE TRAINING - ELT DEPARTMENT The ELT Department is dedicated to all pupils whose first language is not English. With widely experienced English Language teachers, the pupils will be equipped with the ongoing command of English necessary to: 

Follow a full academic programme according to their year group.



Gain access to higher education in English speaking countries and/or to jobs for which a good all- round working knowledge of English must be demonstrated.



Gain internationally recognised qualifications in English Language



Develop not only language skills but also the social skills to make friends and participate fully in all aspects of school life.

We offer specialist ELT lessons but as specific needs, objectives and levels vary, some lessons will be taught in group format as well as one to one. Each pupil’s ELT programme is drawn-up on an individual basis, the number of lessons being determined by their placement tests. ELT is a requirement for all overseas pupils until they have acquired complete proficiency in all the skills of the language. Pupils will continue with ELT until the completion of Year 13, which ensures they broaden their knowledge sufficiently to cope with the academic rigours of higher education.

External ELT Examinations The department prepares and enters pupils for Cambridge English Language Assessment examinations at the following levels: Cambridge English: Preliminary (PET), Cambridge English: First (FCE) and Cambridge English: Advanced (CAE). In exceptional circumstances, pupils will be prepared for Cambridge English: Proficiency (CPE). Generally, PET will be taken at the end of Year 9, FCE at the end of Year 10 and CAE in Year 12 or Year 13, but all pupils are tested during the first week of school to determine the appropriate pathway of English Language study for them.

Please visit the Cambridge website for more information about these examinations – http://www.cambridgeenglish.org/exams-and-tests/ Cambridge Proficiency training classes are predominantly 70 minutes per week with a 1:1 focus largely n exam technique, vocabulary and grammar building as well as improving and working on techniques in reading and writing skills. While your child is in years 7-11, this training will be critical in helping access the curriculum.

All international students are challenged and encouraged to continue to improve throughout the course. With usually just one double lesson timetabled, the grade attainment does depend substantially on the the pupil’s willingness to work independently outside of class, as well as taking advantage of the various opportunities to socialise at school.

ENGLISH LANGUAGE TRAINING - ELT DEPARTMENT (cont.)

Sixth Form - IELTS Students arriving in Year 12 or 13, directly from overseas, will require an IELTS (International English Language Testing System) English Language qualification to enter university. All international students are required to have an IELTS grade of at least 6.5-7.0 to sit alongside their A-level qualifications at the end of their study in Year 13. More linguistically demanding courses, such as Economics, Medicine and Law, and higher-ranking universities will require at least a Band 7 score overall. To study at Art College, a foundation course will normally require Band 5.5, depending on the institution. As part of your child’s Sixth Form commitment, it is therefore necessary to undertake IELTS training classes in preparation for university entrance. Training for IELTS begins immediately on arrival with the aim of achieving the required score towards the completion of Year 13 or before. IELTS training classes are predominantly 70 minutes per week with a 1:1 focus largely on exam technique, vocabulary building and on improving accuracy. While your child is in Year 12, there will be a foundation laid of concepts and skills covered; by Year 13 we would expect most students to reach a more advanced level of study and the aim will clearly be to attain an overall grade of 6.5-7.0 or higher for their chosen university entrance by the Spring term of Year 13. Please visit the IELTS website for more information about this examination - http://www.ielts.org

We are a very diverse department, but small enough to cater for the individual needs of each pupil. Meetings are held regularly with representatives of all nationalities to discuss any issues or problems they may be experiencing. Our door is always open – please feel free to contact us directly by email angela.enel@westonbirtschool.uk or by telephone +44 (0)1666 881310.

Mrs Angela Enel Head of the ELT Department

Extracurricular Tuition & Activities 25

EXTRACURRICULAR TUITION AND ACTIVITIES EXTRACURRICULAR TUITION AND COACHING Individual tuition in a number of additional extracurricular subjects, as listed below, is available at an additional charge. Please indicate your choices via the appropriate online forms (details via links below) as soon as possible, as places are limited. Many of these subjects are taught by visiting staff, therefore a full half-term’s notice is required if an extra subject is to be discontinued. If an additional extra subject is required during the course of the year, please request this within a week of the end of the previous term. Cricket Golf

Horse Riding and Polo Tennis Music Lessons and Singing Speech and Drama / Speech Improvement ACTIVITIES PROGRAMME An additional activities programme is run at Westonbirt with clubs such as the Debating Club, Astronomical Society, Breakfast and Politics, Science Club, Cricket Nets, Duke of Edinburgh, Running, Rounders, History of Art, Calligraphy, Eco Club, Programming, Yoga and Mindfulness taking place at lunchtimes and in the final period of school (P11). Pupils are expected to select at least three balanced activities each term and commit to attending them each week. Pupils will be emailed an electronic form to choose their activities before the start of each term. These activities are then added to pupils’ timetables, which can be viewed on both the pupil and parent portals. Any pupils in years 7-11 that have not selected an activity for the last period of a day have the option to be collected early (at 16:30), but we must have advance notice via the Early Collection Form.

Otherwise, pupils will be expected in supervised prep in the room allocated to them in their timetable. 26

MUSIC LESSONS At Westonbirt, pupils are actively encouraged to learn an instrument or take up singing lessons, as we consider this a hugely important part of a child's musical development. The benefits of individual music lessons are considerable and will provide skills and engagement that can last a lifetime. Pupils are never too old to sign up for music lessons, so what better way to start a new academic year than to start learning a new instrument! Pupils gain further by being able to play in our many school ensembles. Lessons & Teachers Music Lessons are available on the following Instruments:

Piano

Cello

Jazz Piano

Viola

Organ

Bassoon

Clarinet

Classical Guitar

Bass Guitar

Flute

Electric Guitar

Double Bass

Oboe

Drums

Trumpet

Saxophone

Percussion

Violin

Musical Theatre Singing

Classical Singing

Contemporary Singing

If you would like your child to sign up for an instrument not on this list, please contact a member of the music department. Applications for individual lessons are made to the music department via the online application form: Music Lessons Senior Once an application has been made, pupils will then be allocated an appropriate instrumental teacher. In September, the noticeboards should be consulted for details of starting time and day and the peripatetic teacher will also inform parents and pupils when their lesson will be. There is a general undertaking that approximately 30 lessons will be given during the academic year, which is split into three terms: 12 weeks in the Autumn, 9 weeks in the Spring and 9 weeks in the Summer. Sometimes the number of lessons for the term will not have been given e.g. through teacher or pupil absence/illness; in such cases, lessons will either be made up or not charged for.

MUSIC LESSONS (cont.) Lessons are taught in 30-minute blocks, and we recommend those studying above Grade 5 to have a 45 minute to 1-hour weekly lesson so that all examination content can be covered. Pupils in Key Stage 3 will be put on a weekly rotation (lessons can be fixed depending on the teacher’s availability). In Key Stage 4/5, fixed slots will be timetabled, where possible. Practice The music practice rooms are available throughout the day for pupils to come and practice their instruments.

Students in Years 10 - 13 are considered responsible enough to make their own practice arrangements, but must inform a member of the music department staff in order for sessions to be added to their timetable. Parents and pupils are expected to order their own music/sheet music as requested by the individual music teacher. Boarders can order their music books/sheet music through the music department which will then be charged onto the end of term bill. As part of the instrumental and vocal provision at Westonbirt School, pupils will be allocated an appropriate school instrumental or vocal ensemble which they are expected to attend. Rehearsing and performing as part of a group supports progress and musical development. Pupils are expected to catch up with any classwork they have missed to attend a music lesson and to hand homework in at the earliest possible opportunity. They are expected to practice weekly and prepare for music lessons just as they would a normal class lesson. Pupils are expected to respect the practice rooms and music facilities. Music should be tidied away and instruments should be stored neatly in the instrument store room. If pupils are unable to attend a music lesson it is their responsibility to contact their Peripatetic teacher who will, where possible, rearrange their lessons.

Fees, Absences & Discontinuation of Lessons Music lessons are taught by a team of specialist musicians who teach on a self-employed basis. This means that parents have direct contact with the music teacher and bills are paid directly. Payment will be made in advance and will be billed either half-termly or termly. If your child is an international boarder, then payment can be added onto the school bill. Queries or matters arising should be addressed directly to the individual music teacher. Peripatetic teachers require at least one week’s notice should a pupil have a clash or cannot attend their music lesson due to sports fixtures, trips or personal reasons. This lesson will be charged for unless a week’s notice has been given. If a pupil is absent and misses their lesson due to illness, this lesson will also be charged for. Music lessons can only be started or terminated with parental consent. A notice period of half a term is required in writing or by email, to the peripatetic teacher, should the pupil wish to cease lessons, otherwise fees for the remainder of the term will be due. 28

MUSIC LESSONS (cont.) The fees for individual lessons are set out on the form. Fees are always charged in advance and will be charged termly or half-termly. Parents may request a double lesson, and these are highly recommended for pupils working towards the higher grades (5 - 8). Where a student is absent from a lesson and the teacher is present, the lesson is regarded as having taken place. If a lesson is missed for medical and dental appointments made by parents in school time, the lesson will be charged for as normal. Teachers will try to make up lessons missed for medical reasons, but this cannot be guaranteed. A student must give notice of absence when an event involving him/her appears on the school calendar, or when he/she is required for a specific assessment - it must not be assumed that the teacher is aware that he/she will be involved. If a student misses a lesson due to a clash with a pre-planned school event, parents are not charged for that lesson, providing one weeks’ notice has been given. Examinations Students are normally entered for practical examinations by mutual agreement between themselves, their teachers and parents when they have reached the appropriate level. The cost will appear on the end of term account. We reserve the right not to make an entry, even at parents’ or students’ request, if the teacher considers it ill-advised. Students learning instruments outside of school are also welcome to take their examinations at school.

Practical examination sessions are held towards the end of each term. If a student is unable to take an examination through illness or injury, a doctor’s certificate covering the day of the examination must be provided immediately. A portion of the examination fee might then be recoverable at the Board’s discretion. There is no refund for any other absence. If a pupil seems likely to fail the examination, the teacher will discuss with parents/guardians whether he/she should withdraw. Beginner’s theory, Grade 5 theory and aural classes are provided by the school. Pupils are strongly encouraged to attend these well before the examination is taken. For instrumental and vocal examinations, accompanists are provided, plus rehearsals free of charge. It is not essential that a student takes music examinations; if he/she and their parents prefer learning without that pressure, this is quite acceptable. If you need any further information or would like to discuss taking up an instrument or singing lessons, please do not hesitate to contact a member of the music department.

Mrs Nicola Atwell Director of Music nicola.atwell@westonbirtschool.uk Miss Lucy Marsh Music Teacher lucy.marsh@westonbirtschool.uk

SPEECH & DRAMA Speech and Drama has always been a strong option at Westonbirt, and helps to give our pupils not only the enjoyment of plays, poetry and literature, but development of confidence and the effective communication so important in life today. We offer the opportunity to enter LAMDA Speaking in Public in the Autumn term, where pupils present speeches on topics of their own choice and develop communication skills. LAMDA Performance examinations are held in school twice a year in the Spring and Summer terms, and pupils can choose to enter for Speaking of Verse and Prose, Acting, Devising Drama, Speaking in Public, and Reading for Performance. High grades from this examination board are awarded UCAS points, which can strengthen university applications, as the points available are equal to GCSE and A-level examinations. We encourage pupils to enter the Mid-Somerset festival in Verse Speaking, Acting and Prepared Readings to build confidence when performing in public. Westonbirt pupils have also performed at the Edinburgh Fringe and the Bath & Cheltenham Festival of Performing Arts.

SPEECH IMPROVEMENT Speech Improvement tuition is intended for students for whom English is a second or acquired language, or students for whom English is a first language, who would prefer to focus on Public Speaking rather than Speech & Drama. Lessons focus on learning how to use English expressively and effectively, improving diction and accent, and encouraging confidence when speaking in public. In order to gain recognition of their skills, students have the opportunity to enter the London Academy of Music & Dramatic Arts (LAMDA) Speaking in Public examinations. High grades from this examination board are awarded UCAS points, which can strengthen university applications, as the points available are equal to GCSE and A-level examinations. Pupils can take tuition as an individual learner, in a shared lesson (pair) or in small groups (subject to interest).

To register interest in lessons, please complete the online form: Speech & Drama / Improvement If you have any questions, please contact Mrs English: shirley.english@westonbirtschool.uk

Uniform and Dress Code 31

UNIFORM and DRESS CODE All personal possessions and items of uniform should be clearly and permanently marked with your child’s name. Parents are also advised to ensure these items are covered by their own insurance. Name tapes, large and small, are available from the School Uniform Shop. The school can take no responsibility for the loss of any item.

All uniform must be correctly worn, labelled with the pupil’s full name and in a good state of repair. If hair touches the shoulders, it must be tied back when in uniform and at all times in the dining room. Hair ties should be black or maroon. House staff check uniform on a regular basis. No valuable jewellery should be brought into school other than a watch, which should be engraved with the owner’s name. No jewellery may be worn with uniform except a cross (or religious equivalent) and plain stud earrings. Make-up and nail varnish are not allowed. Pupils must keep their games clothing in school, except when taken home for washing. Games kit may be worn only for gym or games. All games kit must be clearly labelled inside.

After Lessons Boarding pupils may change out of uniform into jeans/trousers/skirt and a top, with comfortable and safe footwear.

Formal Occasions – Sunday Chapel, Theatre, etc.

For more formal occasions, such as Sunday church services, theatre trips, etc., pupils are expected to dress smartly in either dress, skirt or trousers. They should wear shoes, not trainers.

Ear Piercing Pupils are allowed to wear one stud in each ear which must be removed or taped over for games. As most reputable jewellers will not pierce the ears of children below the age of eighteen years without parental permission, we ask that you, as the parent or guardian, personally arrange for the piercing and accompany your child whilst they have a piercing done. We advise that this may be best left until the holidays when you can supervise the six-week period following the piercing, when infection is most likely to occur. However, should you decide to allow your child to have their ears pierced during term time, please inform your child’s Houseparent (boarders) or tutor (day pupils) that you have given permission. It is also very important that the Health and Wellbeing Centre is made aware so that they can monitor the piercing. A member of staff will ask pupils to change if the items they are wearing are unsuitable.

SCHOOL UNIFORM (Years 7-11) Stevensons is Westonbirt school uniform supplier. All uniform is sourced through Stevensons: Tel : 01727 815700 Website : www.stevensons.co.uk

Parents ordering on the website will have the option to request delivery to home or Westonbirt. Second-hand Uniform Shop The Westonbirt school uniform shop stocks samples of uniform for sizing checks and has a limited supply of second-hand uniform. Second-hand uniform may be purchased by cash, cheque, card or debited (with parents’ permission) to the end-of-term account. The shop is run by Miss Gould, in conjunction with the school suppliers Stevensons. She may be contacted by email: sally.gould@westonbirtschool.uk or32 by calling 01666 881399

GIRLS UNIFORM (Years 7-11) * = Branded or regulation uniform which must be obtained from the suppliers # = stocked with suppliers, but may be bought elsewhere

Quantity 6/8

Item

Sizes

√

White Blouses Long Sleeve (revered collar) #

28 30 32 34 36 38

White Blouses Short Sleeve (optional) #

28 30 32 34 36 38

Wine V-Neck Pullover *

32 34 36 38 40 42

Westonbirt Skirt Tartan *

22 in 20L and 22L 24 in 22L 26 in 22L and 24L 28 in 20L, 22L and 24L 30 in 22L and 24L 32 in 22L and 24L 34 in 24L

Westonbirt Senior Coat Black *

Age 11/12 13/14 S, M, L

Westonbirt Senior Gilet Black (optional) *

XS, S, M

Westonbirt Senior Scarf Stripes (optional) #

Westonbirt Senior Bookbag Maroon Y7-9 (own choice Y10+) *

5 Pack Black Ankle Socks #

Zip Bag Assorted Hair Accessories Black #

70 Denier Tights Black #

White Mesh Wash Bag #

Art Apron Year 7-9 ONLY (available from School Uniform Shop)

12/3½, 4/7, 7/11

11/13, Teens, S/M, L/XL

72 Woven Name tapes assorted # 144 Woven Name tapes assorted #

50 Iron On Name tapes assorted # 1

Pair plain black leather low-heeled appropriate school shoes (via supplier at www.schoolloafer.com/westonbirt) #

GIRLS SCHOOL UNIFORM for Years 7-11 continued

Sportswear * = Branded or regulation uniform which must be obtained from the suppliers # = stocked with suppliers, but may be bought elsewhere

Quanti ty

Item

Sizes

√

XXV Westonbirt Senior PE Top Black/Maroon (with allocated number) *

30, 32, 34, 36, 38/40, 42/44

XXV Westonbirt Skort Black *

24, 26, 28, 30, 32, 34

XXV Westonbirt Senior Tracktop Black/Maroon *

34, 36, 38/40, 42/44

XXV Westonbirt Senior Hoody Black/Maroon *

34, 36, 38/40, 42/44

XXV Westonbirt Senior Trackpants Black/Maroon *

24, 26, 28, 30, 32, 34

Nylon Lycra Cycle Shorts Black (optional) #

XS, S, M, L

Westonbirt Senior PE Socks Black/Maroon *

3/6, 7/11

Westonbirt PE (Y3-11) Bag Black *

Medalist Swimsuit Black #

26, 28, 30, 32, 34, 36, 38, 40, 42

Westonbirt Baselayer Top Black #

XS, S, M, L

Westonbirt Baselayer Leggings Black #

XS, S, M, L

Westonbirt Bootbag (Y3-11) Black *

3 Pack White Sports Socks #

Westonbirt Swimming Hat (available from School Uniform Shop)

Pair of Swimming goggles #

Pair of football boots for Lacrosse (moulded studs) #

Pair of white tennis shoes with non-marking sole (not raised) #

Pair of laced trainers with non-marking soles (not raised) #

Lacrosse Stick (available from School Uniform shop) #

Pair of Lacrosse goggles (available from School Uniform shop) #

Tennis Raquet #

Swimming Towel

Pair of athletic spiked shoes for summer (optional)

Mouth guard- see information sheet provided in New Pupil Pack Basic Mouth guard available from Uniform Shop

12/3½, 4/7, 7/11

Opro fitting at start of Autumn term 35

BOYS UNIFORM for Years 7-11 Quantity

Item

Sizes (in inches)

White Shirts Long Sleeve *

28 30 32 34

White Shirts Short Sleeve (optional) #

28 30 32 34

Westonbirt striped tie *

Wine V-Neck Pullover *

32 34 36 38 40 42

Long dark grey trousers

32 34 36 38

Westonbirt Senior Coat Black *

Age 11/12 13/14 S, M, L

Westonbirt Senior Gilet Black (optional) *

XS, S, M

Westonbirt Senior Scarf Stripes (optional) #

Westonbirt Senior Bookbag Maroon Y7-9 (own choice Y10+) *

5 Pack Black Ankle Socks #

Art Apron Year 7-9 ONLY (available from School Uniform Shop)

√

12/3½, 4/7, 7/11

72 Woven Name tapes assorted # 144 Woven Name tapes assorted #

50 Iron On Name tapes assorted # 1

Pair plain black leather low-heeled appropriate school shoes (via supplier at www.schoolloafer.com/westonbirt) #

BOYS SCHOOL UNIFORM for Years 7-11 (cont.) SPORTSWEAR * = Branded or regulation uniform which must be obtained from the suppliers # = stocked with suppliers, but may be bought elsewhere

Qua ntity

Item

Sizes

XXV Westonbirt Senior Polo shirt Black/Maroon *

30, 32, 34, 36, 38/40, 42/44

XXV Westonbirt Rugby shorts Black *

24, 26, 28, 30, 32, 34

XXV Westonbirt Rugby Jersey Black/Wine stripes *

Age 11/12, 13, 14/15, S, M

XXV Westonbirt Senior Tracktop Black/Maroon *

34, 36, 38/40, 42/44

XXV Westonbirt Senior Hoody Black/Maroon *

34, 36, 38/40, 42/44

XXV Westonbirt Senior Trackpants Black/Maroon *

24, 26, 28, 30, 32, 34

Swim Jammers Black #

XS, S, M, L

Westonbirt Senior PE Socks Black/Maroon *

3/6, 7/11

Westonbirt PE (Y3-11) Bag Black *

Westonbirt Baselayer Top Black #

XS, S, M, L

Westonbirt Baselayer Leggings Black #

XS, S, M, L

Westonbirt Bootbag (Y3-11) Black *

3 Pack White Sports Socks

Westonbirt Swimming Hat (available from School Uniform Shop)

Pair of Swimming goggles #

Pair of Rugby boots with moulded studs #

Pair of white tennis shoes with non-marking sole (not raised) #

Pair of laced trainers with non-marking soles (not raised) #

Tennis Racquet #

Swimming Towel

Pair of athletic spiked shoes for summer (optional)

Mouth guard- see information sheet provided in New Pupil Pack Basic Mouth guard available from Uniform Shop

√

12/3½, 4/7, 7/11

Opro fitting at start of Autumn term 38

SIXTH FORM DRESS CODE It is a sixth form privilege to wear their own clothes, rather than school uniform, but dress still needs to adhere to certain standards and set a good example to younger pupils.

Sixth form students are expected to wear a business suit from Monday to Friday and at various school events. We recommend having at least two suits. Any colour top can be worn under the jacket and shoes must be smart. A warm coat in navy or black is also a necessity. 39

SIXTH FORM SPORTS KIT From September 2021, the sixth form will be required to wear school sports kit in both their PE lessons and at any Westonbirt sporting events.

Sixth form students may continue to wear the kit they currentlly own from Stevenson's, but should otherwise order from the website below: http://www.dbasportsapparel.com/westonbirt-school/ Students do not need to purchase everything but will need at least one set of kit. The website allows students to personalise their kit: they can choose what sport they would like written on their garments and can also choose to have their initials on the sleeve or leg.

Students who represent the school will still be required to wear the Stevensons school playing shirt and girls will need a skort and boys the school shorts.

If you have any questions about sport or games kit, please contact Mrs Lizanne Johnson, Director of Sport via email: lizanne.johnson@westonbirtschool.uk 40

Other Items All items should be clearly marked with your child's full name.

Westonbirt School Bag (Y7-9) iPAD/Laptop and protective case Water bottle (there are several refill stations around the school) Pencil case, including pencils and pens (a black handwriting pen is required for public exams in Key Stage 4 and 5), an eraser and pencil sharpener, ruler, scissors and a glue stick. Geometry set including a protractor and compasses Scientific calculator Music instrument and case (insured under your home policy) Tennis racket and other equipment for private lessons Games Kit Pupils must keep their games clothing in school, except when taken home for washing. Games kit may be worn only for fitness or games. All games kit must be labelled. No valuable jewellery should be brought into school other than a clearly named watch. No jewellery may be worn with uniform except a cross (or equivalent) and plain stud earrings. All watches must be engraved with the owner’s name. Make-up and nail varnish are not allowed. Mobile Phones Mobile phones are not allowed during the school day and the school sees no reason for them to be in at all, as there are plenty of phone lines you can use in case of emergency. IF you do bring your phone in, it should be left in your locker or boarding room and may not be used between 8.15 am – 5.30 pm. In the main school, mobiles must be handed in to house staff at bedtime and may be collected during morning inspection.

Pastoral 42

MEALS, SNACKS & SPECIAL FOOD NEEDS The Weekly Menu An interesting, varied and healthy menu is always available from our in-house caterers Holroyd Howe. The current week’s menu is displayed on notice boards outside the upper and lower dining rooms, giving details of breakfast, lunch and supper. These menus are also available on the parent portal for your information. There is something different for every meal every day and repetition is kept to a minimum. Special Requests If your child has a special dietary need, such as an allergy to or dislike of a particular food –please inform their houseparent before the beginning of term and they will arrange for your child to be served a balanced diet, taking this need into account throughout the term. Please ensure you let school know on the appropriate form or email your son/daughter's tutor.

How Main Meals are served All meals are served from hot and cold counters with a combination of buffet and service from our catering team. Children are expected to eat well, with good manners, and to clean after themselves and occasionally others. The Food Committee A group of pupils meet the head chef twice a term to discuss the menu. Your child will have the opportunity to contribute their ideas via food reps before the meeting, even if they do not join the committee themselves.

HEALTH & WELLBEING CENTRE (HWC) INFORMATION The Health and Wellbeing Centre is situated in the main building, and we provide medical and nursing care for your child. A Registered Nurse is available on a drop-in basis during ‘surgery times’. Pupils can find these times on the boarding house notice boards and in the Health and Wellbeing Centre.

The Health and Wellbeing Centre has seven beds in three dormitories, a kitchen and a living room available to pupils who are unwell. Boarders who are unwell may stay overnight where they will be cared for by the Nurse on duty. Day pupils are expected to be taken home if they are ill but will be cared for in the Health and Wellbeing Centre until they can be collected. Meals and drinks are provided. SERVICES 1. Doctors Boarders are registered with the school doctor based at Phoenix Surgery, Tetbury. The Doctor holds surgeries on Wednesdays from 1-2pm. Appointments to see the doctor are made at the HWC. Day pupils are asked to see their own GP, flexi boarders may be registered with the school Doctor if requested. If your child needs to see a Doctor outside these times, an appointment will be made at Phoenix Tetbury. If it is an emergency or outside normal working hours the emergency doctor will be contacted, and appropriate action taken. The nearest out of hour’s surgery is at Cirencester Hospital. Accident and Emergency Departments/Minor Injuries Units are at Tetbury, Cirencester, Gloucester, Cheltenham, Bristol and Bath. In the event of an emergency, every effort will be made to contact you. Your child will always be accompanied by a member of House staff if they need to visit the doctor or hospital.

2. Physiotherapist A private physiotherapist visits the HWC once a week or when required. Individual care is provided for a range of ailments and sports injuries. The cost is divided between the pupils receiving treatment; this reduces the waiting time for an appointment and time spent out of school. Parental permission will be gained before a pupil is seen and any costs are incurred. 3. Counsellor The school counsellors offer several sessions a week, to which all pupils have access, if required. A waiting list is in operation. Pupils can refer themselves to them directly or make an appointment through the HWC. Dealings with the counsellor are strictly confidential between the pupil and the counsellor, unless it is felt that a pupil is harming themselves or others and not to pass on information could be detrimental (please see our Confidentiality Policy for more details). Counselling information is on notice boards throughout the school.

4. Listener The school listener offers drop-in sessions at various times throughout the week or pupils can make an appointment via listener@westonbirtschool.uk Administration You will be asked to complete a medical questionnaire for your child before they start school. It is important that as much detail as possible is included in order to deliver the best care. For the start of each term an update form is sent out, this requires completion only if there have been any medical updates during the holidays. 44

Medication You will be asked to sign a form to say whether medicines can be given to your child. Medication is kept locked in the Health and Wellbeing Centre and is administered when necessary. Nonprescribed medicines administered are those that are readily available over the counter. Repeat prescriptions can be ordered through the Centre staff for those pupils registered with the school doctor. PLEASE NOTE THAT IN LINE WITH LEGISLATION, WE ARE NOT ALLOWED TO ADMINISTER MEDICINES FROM OVERSEAS THAT ARE IMPORTED INTO THE U.K.

Confidentiality & Consent The Health and Wellbeing Centre operates under a strict code of confidentiality. Medical information is not shared with anyone else in the school without permission from your child and/or you. Your child is legally entitled to receive medical advice and treatment without your knowledge if they are deemed medically competent. Every effort will be made to encourage your child to share this information with you. Information will be shared if there is any risk of harm to them or others, but we would inform pupils we are doing so as a duty of care/safety. Immunisations All vaccinations that form part of the Childhood Immunisation Programme will be offered to your child, free of charge at the school. The Flu vaccination is offered annually by the school doctor for a fee. Information regarding other vaccinations is available from the Health and Wellbeing Centre. Written consent is required for all vaccinations. Holidays If your child requires medical treatment during the holidays, this can be obtained as a temporary resident with the local GP. Please notify the school via the Student Update Form or by telephone/email if your child has been in contact with any infectious disease during the holidays, in order that our quarantine regulations may be fulfilled. Please inform the Centre if your childhas received any vaccinations, medical, surgical or dental treatment during the holidays. If your child is bringing back any medication (prescribed or non-prescribed), please inform HWC staff. They will then know exactly what your child is taking, and they will decide best how to store safely and administer it. Supplies A variety of supplies including tissues and personal hygiene products are available for your child to purchase from the HWC. These items will be added to their end of term account.

Transport Transport for boarders to attend medical and dental appointments is provided by an approved local taxi firm. The pupil will be accompanied by one of the House Staff. The taxi will normally charge for ‘waiting time’. The costs will be added to your end of term bill. If your child is over 16 and happy to attend their appointment independently, they will be allowed to go without an escort. An escort is always available if required and for all pupils under the age of 16.

HEALTH &WELLBEING CENTRE OPENING TIMES Monday to Friday

Saturdays

Sundays

8am - 8.45am 11.10am - 11.35am

On call as required.

12.45pm - 13.40pm

16.10pm - 17.00pm EMERGENCIES WILL BE SEEN AT ANY TIME We are here to ensure the health and wellbeing of your child during their time at Westonbirt. We can make appointments for the boarders to see opticians, doctors, dentists, hospital, orthodontists etc. We provide first aid treatment, health promotion and a listening ear. Pupils are encouraged to come to see us and we aim to provide a peaceful and welcoming sanctuary to those in need, whatever their requirement. We also have very good links with external agencies for advice and referral for pupils and staff. Please feel free to contact us if you have any concerns over your child’s health or wellbeing. Equally, we will always do our best to keep you informed.

Health & Wellbeing Centre Contact Details T 01666 881304 / 07799 110030 F 01666 881389 E san@westonbirtschool.uk

THE WESTONBIRT PUPIL

At Westonbirt, all pupils develop to be: •Independent, able to make their own decisions and to be responsible for themselves. •Confident to engage with new life challenges and to learn to thrive in a safe environment, pushing their own boundaries.

•Compassionate towards those around them and their environment. •Resilient, secure in their abilities and prepared to meet the challenges ahead. •Tolerant, glad to live and work in a global community. •Respectful of others socially, culturally and spiritually. •Dignified in their attitude towards others, confident in their own beliefs and welcoming of those whose cultural values may be different from their own.

•Reflective, thinking carefully about their actions and supportive of others. •Intellectually curious, interested in the world and desiring to achieve academic excellence. •Leaders, with opportunities for all to develop leadership skills and take responsibility.

•Determined and driven, passionate about learning and confident in their future.

Behaviour and Sanctions Students who do not behave in a way befitting a Westonbirt pupil can expect the following sanctions: Sanction

Types of Offence

DEBIT (minus house point)

Debit

Poor behaviour, lateness, missed prep, lack of equipment, incorrect dress etc.

Letter to parents

Accumulation of five debits in a term.

DETENTION

Key Stage Lead Detention

More serious offence / repeated debits, as appropriate. Poor work standards. Repeated debits over the course of a term, or three debits in a week.

Deputy Head Pastoral and Academic Detention

More serious offence / repeated debits, as appropriate. Missed academic lesson, prep., games, activities. Rudeness and anti-social behaviour. Repeated debits over the course of a term or three debits in a week.

Saturday Detention

Saturday detentions may be given for repeated or more serious misdemeanours.

3. REPORT CARD

Offences of more serious nature than the above, or persistent infringement. Smoking Unsupervised drinking (Sixth Form) Serious Anti-Social Behaviour Missing Lunchtime or Saturday detention. Repetition of detentions. Rudeness to members of staff. Bringing the School into disrepute. Dangerous behaviour.

4. SUSPENSION

Significant instance of poor behaviour. Drinking alcohol (Years 7 to 11) Unsupervised drinking involving excessive consumption or supply. Vaping, smoking. Insolence or insubordination to members of staff. Bullying. Theft. Excessive physical violence. Significant abuse of IT facilities. Significant dangerous behaviour.

5. PERMANENT EXCLUSION

Sustained bullying or any serious act of bullying. Consumption of illegal drugs. Any offence deemed by the Headmistress to be incompatible with membership of the School.

SUPPORT CARD

A support card will be issued if it is felt a pupil would benefit from regular feedback and assistance if their behaviour requires. A support card is 48 not considered a sanction.

The Boarding Community 49

BOARDING AT WESTONBIRT 2021- 2022 KEY MEMBERS OF STAFF Mrs Bradbury – Deputy Head (Pastoral) and Head of Boarding lisa.bradbury@westonbirtschool.uk Tuesday AM off

Miss Sally Gould – Dorchester and Badminton Housemistress sally.gould@westonbirtschool.uk Wednesday Day Off, Friday AM Off

Mrs Stephanie Barnes - Sixth Form Housemistress and Head of Sixth Form stephanie.barnes@westonbirtschool.uk Tuesday Day Off, Thursday AM off

Miss Catriona Crowley - Sixth Form Housemistress catriona.crowley@westonbirtschool.uk Monday Day Off, Wednesday AM off

Mr Somen Chatterjee - Assistant Housemaster Somen.chatterjee@westonbirtschool.uk Saturday Day Off

Mr Simon Balderson - Assistant Housemaster Simon.balderson@westonbirtschool.uk

Miss Imogen Morris – Assistant Housemistress imogen.morris@westonbirtschool.uk Thursday Day Off

Boarding at Westonbirt School – the general structure of pastoral care Westonbirt School has a long history of boarding and believes that the community atmosphere of the school is greatly enhanced by the presence of boarders. Boarding is offered to those pupils (from the UK or overseas) who wish to either full board, weekly board or flexi board. Boarders are an integral part of life at Westonbirt; they represent the heart of the school. There are three houses; each house has a dedicated live in Housemistress, an Assistant Housemistress or Housemaster and a team of associated tutors, whose pastoral work is essential to maintain the smooth running of the boarding community and to enhance the quality of life of the pupils whilst they are in school. Boarding at Westonbirt School is overseen by the Head of Boarding and Deputy Head (Pastoral), Mrs Lisa Bradbury. Importantly, when a pupil boards at Westonbirt School, they don’t just join a House, they become part of an extended family. Pupils will feel a sense of belonging and know that they are accepted as an individual; problems will be shared and triumphs celebrated. Living and working within a caring community provides a safe training ground within which to develop critical life-skills, such as the importance of communication, consideration and compromise; lessons that cannot be taught as effectively in the classroom. Boarding at Westonbirt School Boarding at Westonbirt aims to provide a safe and nurturing environment that promotes the welfare of each individual and encourages their all-round development. It is a place where every pupil feels comfortable and accepted and where each individual is encouraged to discover and reach their full potential. The Houses are central to this ethos and are places where pupils feel secure and are properly looked after by well qualified and experienced staff.

Through boarding, pupils receive an enhanced education, which offers greater access to school facilities and a wide variety of activities. Boarders form a cooperative, tolerant and purposeful community where valuable skills such as leadership and teamwork are developed. Our aim is for every pupil to develop the confidence, independence and self-awareness needed to enable them to play an active and positive part in an ever-changing world. Through a great sense of community spirit, they develop a deeper cultural awareness and a greater respect for others. Their social skills develop and improve quickly, enabling each of them to gain friends for life.

Aims •To encourage, challenge and value everyone; promoting honesty, openness, tolerance and understanding. •To maintain a happy, disciplined and structured environment and to promote dignity, equality and respect. •To cultivate self-confidence, independence and responsibility, with pupils being encouraged to always think about others. •To support the growth, development and needs of the whole person. 51

Boarding at Westonbirt School (cont.) In Boarding we promote these aims by: • Producing an open and trusting ethos in which each boarder feels able to approach any other member of the community, staff or pupil, confident in the knowledge they will be treated and respected as an individual. • Safeguarding and promoting the welfare of each boarder, by providing an environment that is safe and secure. • Providing accommodation that is suited to the needs of boarders, according to age and maturity, that provides adequate levels of comfort and privacy. • Providing a stimulating, enriching and forward-thinking environment for all pupils, where achievement, enterprise, creativity and leadership are nurtured and developed. • Providing pupils with the opportunities and structure in which to develop their own moral, spiritual and social values. • Providing a range of activities, hobbies and opportunities related to age and maturity that will assist in the personal, social and cultural development of each boarder. • Providing opportunities for leadership and responsibility within the boarding house. In order to achieve our aims, we provide:

• Appropriate staffing levels in all boarding houses, comprising a Housemistress, Assistant Housemistress and Tutors, with regular pastoral INSET and meetings of House teams to promote and ensure an understanding of topics relevant to the pupils under their care. • An extensive range of extra-curricular, weekend and House activities. • Clear and effective policies and procedures for Academic and Pastoral matters, Health and Safety concerns and Safeguarding and Child Welfare issues. • A wide range of opportunities for pupils to adopt leadership roles, at all levels, within the school and to contribute to the development of policy and change at House and school level. • Age-appropriate, well-equipped living and sleeping accommodation. • Effective communication systems, including wireless internet, to enable pupils to maintain regular contact with parents, guardians and extended families. • High quality medical, welfare and administrative support systems. • Efficient methods for reporting and addressing maintenance matters. • High quality catering services and access to drinking water at all times, with an opportunity for boarders to input directly with the school’s service over food issues, implementing changes where feasible/desirable. • A carefully planned and managed induction procedure, with close monitoring of systems to ensure continuity of care as appropriate. • A broad and balanced curriculum to meet the needs of all pupils, with particularly close monitoring of EAL.

Facilities and Opportunities The boarding houses are upgraded and developed on a rolling programme. All houses have their own separate recreation spaces, kitchens, and bathrooms. The boarding staff provide an extensive programme of activities for the boarders during evenings and weekends and boarders have access to the impressive sports and recreation facilities within the main school campus. Boarders also regularly enjoy cultural activities such as celebrations of the Chinese New Year as well as, for example, organise and attend their own quiz nights, or arrange trips out for meals, entertainment or shopping. The Cotswolds naturally lend themselves to the outdoors and as a community, we certainly make the most of the activities available in this county, particularly at the weekends. Boarders can also participate in a flourishing Duke of Edinburgh programme and will be supported to attend any other extracurricular activity they would usually attend at home. Welfare Pupils are provided with three very good meals each day when boarding and the sixth form also have access to the information environment of the school’s café. Drinks and snacks are also readily available in all of the houses, at break times and any help can always be sought through: class tutors, Heads of Year and Key Stage leads, as well as through the medical team in the Health Centre. Spiritual guidance is provided by the Chaplain. We have our own counsellor as well as a listener. Overseas pupils also have access to EFL lessons during the week. At Westonbirt School we also pay much attention to the ‘pupil voice’ through house meetings, committees, surveys and regular feedback.

Our Boarding Team All our boarding staff live within the boarding houses and the majority also teach at Westonbirt School. They help to provide a sense of community in a homely environment and are there to personally support pupils to give them the guidance they require right through until Sixth Form. Our boarding house staff are all trained in first-aid and work alongside our school nurses to provide day-to-day medical requirements.

TRAVEL INFORMATION BOARDERS

Parents or guardians are asked to make travel arrangements for boarders for the beginning and end of term, for exeats and half term holidays. All travel arrangements should be made to coincide with the school’s term dates, which are published a year in advance. All pupils are expected to be in school for the start of each term. Parents or guardians wishing to make travel arrangements at any other time, please contact our Travel team with the details and they will try to accommodate your request. The transport manager, Ms Clair Wilkinson, can be contacted through the following means, direct line 01666 881329, mobile 07919235410, or email at transport@westonbirtschool.uk     

It is the responsibility of parents to book flights well in advance Pupils may not return late or leave early unless prior permission has been obtained from the Headmistress. Where transport is requested for travel to an airport, the return details for travel back to the UK must be provided at the same time. Parents are requested to check that Passports, Visas and International Health Certificates are up to date. Pupils holding non-British Passports, and who attain the age of 16 years during a term, will require 2 copies of their passport photograph for official registration if required by the Immigration Department. Girls will also be issued with a letter from the school indicating their attendance at Westonbirt.

LUGGAGE

Trunks Pupils travelling long distances may leave trunks at School during the Christmas and Easter holidays. Pupils who are resident abroad may leave trunks at School during the summer holidays. Arrangements will be made for clothes to be washed or cleaned and the cost charged to the pupil's account. Trunks must be clearly and permanently named on the end and on the lid. Suitcases and Hand luggage Please ensure that your child is aware of the weight limits for airport baggage allowances; any excess baggage charges must be paid by pupils and cannot be charged to school accounts. Pupils using school minibuses will only be allowed to travel with one piece of hand luggage and one suitcase.

BEGINNING & END OF TERM Please note all travel and return arrangements must be with your child’s Houseparent no later than ten days in advance of the end of term. This allows good time to ensure safe and efficient transfer between school and home. Pupils are required to return to school by 5pm at the beginning of term. Please allow time for security checks at the airport and travel back to school when booking your flights. Train Transport is available by taxi to and from local railway stations at Kemble, Cheltenham, Chippenham, Gloucester and Bristol on request.

Flights First Day of Term Pupils will be met as near to their arrival time as possible, at the exit from the customs hall in the terminal at which their flight arrives at the terminal meeting points – so long as the information has been submitted to the school in advance. Pupils must remain at the terminal until the staff escort collects them. End of Term Please ensure that departures are after 8.30pm where possible. Where school finishes at lunchtime, please ensure that flights are booked no earlier than 4.45pm. Pupils are taken directly to the airport, and the staff escort remains on hand to assist with check-in if needed. To enable us to ensure the safety of pupils, FULL details of arrival and departure flights must reach the school no later than ten days before the end/start of each term. Details should be emailed to transport@westonbirtschool.uk and to the Houseparent. Heathrow Airport Heathrow is the major airport for all international flights to the UK and is only an hour and a half from the school. All information for the airport can be found at www.heathrow.com Other Airports Bristol International airport is the local airport to Westonbirt School. There are daily flights to most European, and some longer haul international flight destinations provided by most airlines including budget operators. Destinations and airlines that fly to them can be viewed at www.bristolairport.co.uk

Birmingham and Gatwick are also options for flights but transfers to each will be more costly as fewer pupils use them on a regular basis. HALF TERM & EXEATS At Exeat weekends and half terms, the school can arrange transport to the local train station or airports. Details of departure and return travel must be provided at least two weeks prior to travel. Requests for transport should be emailed to the Housemistress and a copy sent to transport@westonbirtschool.uk. Pupils are required to return to school by 8.00pm – so please allow time for security checks at the airport and travel back to school when booking your flights. Boarders can stay at school for exeats, but this must be prearranged with the Head of 55 Boarding.

Boarding House Rules The boarding house is run mainly on trust and respect; hence the boarding rules are simple and straightforward, but it is important that they are followed correctly. Boarders need to keep all areas of the house clean and tidy regardless of whether they are communal areas or personal bedrooms. The staff will do regular bedroom checks. The boarders will also be required to join a kitchen rota for tidying away dishes. Boarders can only enter another pupil’s bedroom when the pupil is present, or they have express permission from the pupil to enter the room. After activities/prep (P11), boarders can choose to follow a programme of activities devised for all boarders that includes going to the gym, sports hall, swimming pool etc. This programme is advertised in the house every term.

Weekend arrangements must be clarified in advance and the correct permission must be sought from both the parents of the boarder, the house staff and the parents of the pupils whose house they may be visiting. Under no circumstances must any boarder travel in a car, except for their family car, without the express permission of their parents and Housemistress. Boarders should ensure that they wash their bedding regularly and maintain their own high standards of personal cleanliness. The House signing out book must be used by boarders whenever students leave the school building in the evening or at weekends, e.g. to go to the Sports Centre, the tennis courts or out with parents. Students may only leave the school premises once they have received permission from House staff, and only then in groups of three or more. The main school is locked after supper, and students should then use the clock tower door.

WHAT TO BRING - BOARDERS All items must be clearly named or labelled.

Home Clothes 1 smart outfit for formal occasions 2 tops 2 pairs of trousers or jeans 2 jumpers Underwear and socks Pyjamas, a dressing gown and slippers Clothing appropriate to the term's weather (warm coat, scarf, hat, gloves and boots, waterproof jacket, shorts and trainers Name tapes (extra) Accessories 1 linen bag for laundry 2 mesh wash bags for underwear laundry 1 duvet 2 duvet covers, visibly named on outside corner 2 bath towels 2 hand towels 1 mug 1 medium sized 'tuck' box for storing personal items 1 small suitcase or bag for weekend travel 1 hot water bottle 2 plug adapters (overseas students) Toiletries (deodorant, shampoo, shower gel) 1 hairbrush, a shower cap and hairbands/ties as appropriate 1 nit comb (nitti gritti) Family photographs Pocket money! No valuable jewellery should be brought to school other than a clearly named watch. No jewellery may be worn with school uniform other than a plain cross (or equivalent) and plain stud earrings.

Accessories for school 1 iPad, laptop or similar for schoolwork 1 iPad or laptop case (we recommend a bumper case) Music instrument and case (insured under your home policy) Water bottle (there are several refill stations around the school)

Stationery, writing paper, pens and pencils, scissors, a ruler, eraser and a glue stick Geometry set including a protractor and compasses Scientific calculator Tuck A small amount of tuck may be brought to school or purchased from the school shop. Boarders are welcome to bring a pot of jam or marmite for breakfast, but please no peanut butter or Nutella (we are a nut free school).

Permitted Electrical Items IPads/laptops and their chargers Mobile phones and their chargers Personal music players/speakers Small clocks Hairdryers and hair straighteners Small travel adapters

NOT permitted* Desk lamp Oil filled radiator Fan heater Travel kettle Rice cooker Travel iron Electric blanket Mini fridge *though the school may lend as required

POCKET MONEY

Pupils are encouraged to use their pocket money for purchases in the school bookshop and tuck shop. The amount varies according to the age and parents’ wishes; however, the guidelines published in the student handbook are as follows: Year 7 Years 8 & 9

£50 Resident in the UK Resident abroad

Years 10 & 11

Resident in the UK

Resident abroad

£75 £100 £75

£100

The bursary regrets that it cannot provide cash advances to be added to end of term accounts and parents are advised that those who wish their child to have additional pocket money may contact the bursary and request the following: •Pay the money directly into the school’s bank account: Westonbirt Limited Sort Code: 309589 Account Number: 54344060 •Send a cheque made payable to Westonbirt Limited. Please note on the back of the cheque that this pocket money and your child’s full name.

ESSENTIAL POLICIES Essential policies can be viewed on the school website: www.westonbirt.org Hard copies of all the policies can be obtained by request from the school office.