CITY OF
DRAFT
2024 to 2028 FINANCIAL PLAN
City of West Kelowna 2024 - 2028 Financial Plan Previous, Current and Projected Schedule A Summary
Growth (Projected) Previous Year Taxes Growth Budget Increase (base plus options) Increase in Infrastructure Allocation Additional Transfer to Reserves & Roads Current Taxes Total Increase Less Growth (pre-roll report) Net Tax Increase
Approved 2023
$
1.75% 38,935,530 681,372 1,557,421 389,355 41,563,677 $ 6.75% 1.75% 5.00%
Forecast 2024
Forecast 2025
Forecast 2026
Forecast 2027
Forecast 2028
1.50% 41,563,677 623,455 2,847,112 0 0 45,034,242 $ 8.35% 1.50% 6.85%
1.50% 45,034,242 675,514 1,801,370 450,342 47,961,468 $ 6.50% 1.50% 5.00%
1.50% 47,961,468 719,422 1,918,459 479,615 51,078,964 $ 6.50% 1.50% 5.00%
1.50% 51,078,964 766,184 2,043,159 53,888,306 $ 5.50% 1.50% 4.00%
1.50% 53,888,306 808,325 2,155,532 56,852,163 5.50% 1.50% 4.00%
-1-
City of West Kelowna Schedule "A1" Consolidated Totals Revenue
Property Taxes Property Tax Exemption Utility Companies Parcel Tax Sales of Service and Recoveries Other Revenue Government Grants and Operating Reserves Capital Funding Sources Sub-total Collections for Other Governments TOTAL REVENUES
$
$ $
Approved 2023 41,563,677 204,852 603,737 585,535 41,877,120 1,541,890
Forecast 2024 $ 45,034,242 218,976 649,737 585,535 44,910,519 1,821,890
2,612,865 30,972,098 119,961,774 25,962,248 145,924,022
1,750,117 25,808,137 $ 120,779,153 25,962,248 $ 146,741,401
$
$ $
Forecast 2025 47,961,468 227,735 669,229 603,101 46,309,157 1,876,547 1,648,121 20,912,555 120,207,913 26,741,116 146,949,029
$
$ $
Forecast 2026 51,078,964 234,567 689,306 621,194 47,662,942 1,932,844 1,697,564 39,853,156 143,770,538 27,543,349 171,313,887
$
$ $
Forecast 2027 53,888,306 241,604 709,985 639,829 49,147,612 1,990,829 1,748,491 25,174,013 133,540,669 28,369,649 161,910,318
$
$ $
Forecast 2028 56,852,163 248,852 731,285 659,025 50,678,636 2,050,553 1,800,946 15,256,259 128,277,719 29,220,740 157,498,459
City of West Kelowna Schedule "A2" Consolidated Totals Expenditure Description Operating Expenditures General Government Services Protective Services Engineering and Transportation Services Water, Sewer, Solid Waste & Recycling Storm Sewer Utility Cemetery Development Services Recreation & Cultural Services Property Tax Exemption Offset Interest & Principal - Municipal Debt Other Fees Transfer to Reserves: General Capital Sewer Capital Water Capital Available for Supplemental Requests 2024 to 2028 Total Operating Expenditures Capital Expenditures General Government Services Protective Services Transportation Services Environmental Health Services (water Sewer, Cemetery) Public Health Services Recreation & Cultural Services Storm Sewer Total Capital Expenditures Transfers to Other Governments TOTAL EXPENDITURES
Approved 2023 9,954,817 20,307,592 8,711,731 18,238,022 517,637 162,986 4,876,052 9,429,450 204,852 1,612,297 -
Forecast 2024 $
11,721,245 618,932 2,882,814
$
$
62,500 89,300,927
10,869,290 21,764,680 9,078,346 18,584,887 521,873 170,769 5,144,452 10,326,067 218,976 1,693,792 -
Forecast 2025 $
11,932,361 656,068 3,055,783
$
1,114,383 95,131,727
11,500,158 23,346,108 9,367,843 19,214,156 539,207 176,278 5,340,500 10,695,384 227,735 1,721,453 -
Forecast 2026 $
12,309,108 677,220 3,147,745
$
1,343,174 99,606,069
11,898,678 24,755,924 9,669,074 19,875,153 557,133 181,968 5,547,005 10,926,816 234,567 1,650,572 -
Forecast 2027 $
12,698,422 698,986 3,242,183
$
2,241,695 104,178,176
12,311,339 26,290,131 9,980,134 20,545,742 575,662 187,845 5,764,766 11,293,603 241,604 1,678,404 -
Forecast 2028 $
13,094,131 721,380 3,339,151
$
2,531,233 108,555,125
12,738,560 27,630,521 10,301,373 21,238,615 594,819 193,914 5,983,599 11,672,977 248,852 1,707,071 13,502,549 744,418 3,438,702
$
3,218,640 113,214,611
2,593,939 1,273,405 9,383,000
896,120 8,718,786 10,383,000
839,560 917,652 7,908,000
666,050 1,522,652 15,293,507
361,700 2,107,652 10,107,315
486,983 622,652 10,990,000
6,129,169 10,216,334 1,065,000 30,660,847 25,962,248 145,924,022
2,176,800 2,495,720 977,000 25,647,426 25,962,248 $ 146,741,401
6,325,304 3,341,328 1,270,000 20,601,844 26,741,116 146,949,029
16,643,823 4,933,330 533,000 39,592,362 27,543,349 171,313,887
11,202,358 972,719 233,800 24,985,544 28,369,649 161,910,318
1,703,909 979,565 280,000 15,063,109 29,220,740 157,498,459
$
$
$
$
-2-
City of West Kelowna Schedule "B1" General Fund - Revenues General Fund - Revenues Property Taxes
$
Approved 2023 41,563,677
Forecast 2024 $ 45,034,242
$
Forecast 2025 47,961,468
$
Forecast 2026 51,078,964
$
Forecast 2027 53,888,306
$
Forecast 2028 56,852,163
Property Tax Exemptions (all governments) Utility Companies Sales of Service and Recoveries General Government Administration Fees - Departments Administration - Utilities Administration on Capital Projects
204,852 603,737
218,976 649,737
227,735 669,229
234,567 689,306
241,604 709,985
248,852 731,285
6,152,370 2,478,506 803,508
6,879,971 2,478,506 835,623
7,086,369 2,552,862 860,692
7,298,961 2,629,447 886,513
7,517,929 2,708,331 913,108
7,743,467 2,789,581 940,501
Administration Recoveries (Finance, HR, IT) Recoveries from Protective Services
253,249 4,171,856
314,385 4,478,856
323,817 4,613,222
333,531 4,751,619
343,536 4,894,166
353,843 5,040,992
Engineering, Public Works, Transit & Parks Solid Waste & Recycling Cemetery Economic Development Recreation Facilities Planning & Development Building and Licence Other Income Investment Income Sewer Fund - Interest Income Cemetery Fund - Principal payment Cemetery Fund - Interest Income Penalties and Interest on Taxes Other Income p g Reserves Prior Year Surplus Carried Forward Government Grants Transfer from Reserves - COVID Restart Grant
749,904 2,418,144 162,986 16,500 322,500 1,387,527 345,925 2,111,600
949,914 2,618,144 170,769 16,500 420,000 1,808,427 346,025 2,411,600
978,401 2,696,688 176,278 16,995 432,600 1,862,680 356,406 2,483,948
1,007,753 2,777,589 181,968 17,505 445,579 1,918,561 367,099 2,558,466
1,037,987 2,860,917 187,845 18,030 458,945 1,976,117 378,113 2,635,220
1,069,124 2,946,745 193,914 18,571 472,714 2,035,401 389,456 2,714,277
600,000 150,000 27,735 35,765 595,000 45,000
800,000 150,000 27,735 35,765 665,000 55,000
824,000 154,500 28,567 36,838 684,950 56,650
848,720 159,135 29,424 37,943 705,499 58,350
874,182 163,909 30,307 39,081 726,664 60,100
900,407 168,826 31,216 40,254 748,463 61,903
1,470,117
1,750,117
1,648,121
1,697,564
1,748,491
1,800,946
1,112,748
-
-
-
-
-
15,464,770 625,000 8,800,000 92,672,976 25,962,248 118,635,224
19,990,709 1,500,000 2,350,000 $ 96,956,001 25,962,248 $ 122,918,249
11,692,127 2,880,000 91,305,143 26,741,116 118,046,259
22,434,728 760,000 103,908,792 27,543,349 131,452,141
13,547,585 410,000 98,370,458 28,369,649 126,740,107
12,348,831 1,190,000 101,831,732 29,220,740 131,052,472
Capital and Operating Funding Sources: Transfers from Reserves and DCC's Grants and Donations Debt Proceeds Subtotal Collections for other Governments TOTAL GENERAL REVENUES
$ $
$ $
$ $
$ $
$ $
-3-
City of West Kelowna Schedule "B2" General Fund - Expenses General Fund - Operating Expenses General Government Services Council Administration Grant-in-aid Library Financial Administration Legislative Services Human Resources Information Services Legal Services Corporate Initiatives & Communications Corporate Initiatives Communications Economic Development Protective Services Police Services Fire and Rescue Engineering Engineering Transportation Services Operations and Road Maintenance Street Lighting Operations Fleet Transit System Solid Waste Collection & Recycling Storm Sewer Cemetery Environmental Development Services Bylaw Enforcement Planning and Development Building and Licence Development Engineering Recreation & Cultural Services Recreation Facilities Parks Museum Other Property Tax Exemption Offset Transfer to Reserves: Capital Infrastructure 1% Infrastructure Levy Equipment Replacement Fire Equipment Replacement Solid Waste Future Expenditures Gas Tax (Community Works) City Hall Reserve Facilities Reserve (Fire Hall) Recreation Police Reserve Main City Software Platform General Reserves Storm Drainage Available for supplemental requests Total Operating Expenditures Capital Expenditures Transfers to Other Governments TOTAL GENERAL EXPENDITURES
Approved 2023 $
$
$
429,314 438,589 141,502 1,636,180 1,912,470 349,206 897,385 2,686,254 263,999
Forecast 2024 $
499,129 702,653 141,502 1,858,743 1,841,806 437,582 941,349 3,005,963 280,370
Forecast 2025 $
514,104 729,955 145,747 1,914,505 1,909,076 454,881 972,788 3,111,628 290,970
Forecast 2026 $
529,529 758,323 150,119 1,971,940 1,978,836 472,862 1,005,300 3,221,078 301,976
Forecast 2027 $
545,411 787,802 154,623 2,031,099 2,051,242 491,561 1,038,907 3,334,458 313,403
Forecast 2028 $
561,777 818,436 159,262 2,092,032 2,126,269 510,999 1,073,676 3,451,911 325,269
253,687 631,379 314,852
261,996 579,623 318,574
272,126 602,043 582,335
282,651 625,337 600,727
293,586 649,540 619,707
304,947 674,686 639,296
9,246,165 11,061,427
9,988,263 11,776,417
11,007,198 12,338,910
11,767,031 12,988,893
12,563,262 13,726,869
13,397,397 14,233,124
1,143,246
1,218,207
1,263,202
1,309,887
1,358,321
1,408,576
4,294,892 452,278 367,438 2,453,877 2,113,167 517,637 162,986
4,510,631 429,101 386,815 2,533,592 2,102,378 521,873 170,769
4,655,254 439,724 399,208 2,610,455 2,165,804 539,207 176,278
4,804,596 452,916 412,005 2,689,670 2,231,148 557,133 181,968
4,958,794 466,504 425,219 2,771,296 2,298,466 575,662 187,845
5,118,026 480,499 438,864 2,855,408 2,367,819 594,819 193,914
851,439 1,493,788 1,776,938 753,887
933,028 1,572,758 1,848,424 790,242
965,169 1,632,324 1,919,030 823,977
1,001,653 1,694,169 1,992,361 858,822
1,043,032 1,758,382 2,068,521 894,831
1,078,864 1,825,063 2,147,626 932,046
1,480,078 4,249,512 3,588,860 111,000
1,701,116 4,708,780 3,804,171 112,000
1,758,532 4,884,391 3,937,101 115,360
1,817,931 4,917,165 4,072,898 118,822
1,879,370 5,078,375 4,213,473 122,385
1,942,929 5,244,991 4,358,999 126,058
204,852
218,976
227,735
234,567
241,604
248,852
4,978,746 1,119,947 1,052,250 702,000 60,000 485,000 1,420,117 700,000 500,000 107,116 315,069 250,000 31,000 62,500 68,062,029 24,610,947 25,962,248 118,635,224
5,023,746 1,119,947 1,100,654 744,120 60,000 495,000 1,420,117 700,000 500,000 107,116 315,069 250,000 34,000 62,592 1,114,383 $ 73,243,575 23,712,426 25,962,248 $ 122,918,249
5,174,458 1,153,545 1,133,674 766,444 61,800 509,850 1,462,721 721,000 515,000 110,329 324,521 257,500 35,020 83,246 1,343,174 77,011,299 14,293,844 26,741,116 118,046,259
5,329,692 1,188,152 1,167,684 789,437 63,654 525,146 1,506,602 742,630 530,450 113,639 334,257 265,225 36,071 105,783 2,241,695 80,942,430 22,966,362 27,543,349 131,452,141
5,489,583 1,223,796 1,202,714 813,120 65,564 540,900 1,551,800 764,909 546,364 117,049 344,284 273,182 37,153 123,713 2,531,233 84,568,914 13,801,544 28,369,649 126,740,107
5,654,270 1,260,510 1,238,796 837,514 67,531 557,127 1,598,354 787,856 562,754 120,560 354,613 281,377 38,268 143,019 3,218,640 88,453,624 13,378,109 29,220,740 131,052,472
$
$
$
$
$
$
$
$
-4-
City of West Kelowna Schedule "B3" General Fund Capital Expenditures Approved 2023 General Fund - Capital Expenditures General Government Services Administration Information Services Protective Services Police Services Fire Transportation Services Roads & Maintenance Pedestrian Infrastructure Street Lighting Equipment General Environmental Health Services Solid Waste & Recycling Cemetery Storm Sewer Recreation & Cultural Services Recreation Facilities Parks & Community Amenities TOTAL CAPITAL EXPENDITURES
$
$
Forecast 2024
Forecast 2025
$
$
$
72,405 1,201,000
253,886 8,464,900
67,652 850,000
342,652 1,180,000
67,652 2,040,000
67,652 555,000
6,675,000 1,700,000 300,000 708,000
7,400,000 1,500,000 300,000 1,183,000
2,550,000 1,956,000 300,000 3,102,000
7,450,000 6,783,507 300,000 760,000
5,500,000 4,147,315 460,000
5,300,000 4,500,000 1,190,000
16,269 63,000 1,065,000
16,800 225,000 977,000
17,304 1,270,000
17,823 533,000
18,358 233,800
18,909 280,000
9,065,000 1,151,334 24,610,947 $
1,999,000 496,720 23,712,426
170,000 2,374,128 797,200 14,293,844
109,200 3,900,000 924,130 22,966,362
103,000 233,000 636,719 13,801,544
405,946 573,619 13,378,109
$
175,000 186,700
Forecast 2028
540,000 356,120
$
361,750 304,300
Forecast 2027
100,000 $ 2,493,939 $
$
305,000 534,560
Forecast 2026
$
$
191,538 295,445
-5-
City of West Kelowna Schedule "C" Revenues Sewer Sewer Utility Revenues User fees Parcel taxes Interest income Collections for RDCO Waste Water Treatment Plant Okanagan Basin Water Board Transfer from Reserves Reserve - Future Expenditures Capital Reserve Development Cost Charges Borrowing Proceeds TOTAL REVENUES Expenditures Environmental Health Services Interest & Principal - Municipal Debt Interest - to General Fund Transfer to Reserves: Capital Infrastructure - New Total Operating Expenditures Capital Expenditures TOTAL EXPENDITURES
Approved 2023 $
$
$
$
2,040,506 554,978 88,390
Forecast 2024 $
2,101,721 554,978 88,390
Forecast 2025 $
2,167,925 571,627 91,042
Forecast 2026 $
2,236,215 588,776 93,773
Forecast 2027 $
2,306,656 606,439 96,586
Forecast 2028 $
2,379,315 624,633 99,484
4,053,308 30,000
4,174,907 -
4,306,417 -
4,442,069 -
4,581,994 -
4,726,327 -
32,428 631,234 568,000 554,000 8,552,844
32,428 223,334 7,175,758
32,428 1,625,500 117,500 8,912,439
32,428 1,585,333 220,000 9,198,594
32,428 721,750 144,250 8,490,103
32,428 470,000 8,332,187
5,481,210 578,468 121,000 618,932 6,799,610 1,753,234 8,552,844
$
$
$
5,596,888 578,468 121,000 656,068 6,952,424 223,334 7,175,758
$
$
5,772,740 594,849 124,630 677,220 7,169,439 1,743,000 8,912,439
$
$
$
$
5,961,381 604,525 128,369 698,986 7,393,261 1,805,333 9,198,594
$
$
$
6,147,843 622,660 132,220 721,380 7,624,103 866,000 8,490,103
$
$
$
6,340,242 641,340 136,187 744,418 7,862,187 470,000 8,332,187
City of West Kelowna Schedule "D" Revenues Water
Water Utility Revenue User fees Parcel tax Other revenue Transfer from Statutory Reserves Development Cost Charges Water Reserves Water Capital Debt TOTAL REVENUES Expenditures Environmental Health Services Interest & Principal - Municipal Debt Transfers to Reserves: Reserve trsf - re Rose Valley Reserve trsf - re Powers Creek Total Operating Expenditures Capital Expenditures TOTAL EXPENDITURES
Approved 2023 $
$
$
$
13,676,464 30,557 732,267 7,352 1,588,314 2,701,000 18,735,954
10,643,645 912,829 2,038,228 844,586 14,439,288 4,296,666 18,735,954
Forecast 2024 $
$
$
$
14,172,904 30,557 732,267 7,352 1,704,314 16,647,394
10,885,621 994,324 2,160,522 895,261 14,935,728 1,711,666 16,647,394
Forecast 2025 $
$
$
14,639,622 31,474 754,235 7,352 1,882,648 2,675,000 19,990,331
11,275,612 1,001,974 2,225,626 922,119 15,425,331 4,565,000 19,990,331
Forecast 2026 $
$
$
$
15,033,205 32,418 776,862 2,550,852 9,551,315 2,718,500 30,663,152
11,682,624 917,678 2,292,401 949,782 15,842,485 14,820,667 30,663,152
Forecast 2027 $
$
$
$
15,528,550 33,390 800,168 7,352 10,185,648 125,000 26,680,108
12,099,433 923,524 2,360,875 978,276 16,362,108 10,318,000 26,680,108
Forecast 2028 $
$
$
$
16,040,235 34,392 824,173 1,115,000 100,000 18,113,800
12,530,554 929,544 2,431,078 1,007,624 16,898,800 1,215,000 18,113,800
-6-
(Note: negative numbers denote revenues)
2024 BUDGET VARIANCE ANALYSIS
As of Nov 30, 2023
For Period Ending 31-Dec-2024
Council Expense Administration Revenue Expense Financial administration Revenue Expense Legislative Services Expense Legal Services Expense Communications
% Change 2023-24 Explanation and/or Comments
2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
429,314
499,129
514,104
529,529
545,411
561,777
16.3% Public relations line in particular increased due to insurance costs
‐126,249
‐181,385
‐186,827
‐192,431
‐198,204
‐204,151
43.7% Recovered costs from other areas of CWK make up revenue increase. Addition
438,589
702,653
729,955
758,323
787,802
818,436
60.2% of Deputy CAO majority of expense increase
‐68,000 1,905,959
‐74,000 4,851,496
‐76,220 5,270,752
‐78,507 6,370,236
‐80,861 6,850,413
‐83,287 7,737,582
349,206
437,582
454,881
472,862
491,561
510,999
25.3% remuneration and contract services
259,945
280,370
290,970
301,976
313,403
325,269
7.9% Variance is mostly remuneration and outsourced services
557,165
579,623
602,043
625,337
649,540
674,686
4.0% own in 2023. Remuneration is main driver of increase
253,687
261,996
272,126
282,651
293,586
304,947
3.3% Variance is mostly remuneration
‐38,000 897,785
‐38,000 941,349
‐39,140 972,788
‐40,314 1,005,300
‐41,524 1,038,907
‐42,769 1,073,676
0.0% Revenue is from COR safety review. Expenses up due to safety program costs, 4.9% departmental training and remuneration
‐11,000 2,696,250
‐11,000 3,005,963
‐11,330 3,111,628
‐11,670 3,221,078
‐12,020 3,334,458
‐12,381 3,451,911
0.0% Expenditures up due to increased licensing costs on core software as well as 11.5% remuneration 0.0%
Increase is mostly in conferences, public relations and remuneration
8.8% Discretionary funds listed here in contingency line. Total is $3 million and is 154.5% consistent when removed One FTE moved here from Customer Service. Balance of variance is mostly
Customer service portion of Communications moved back from being on its
Expense Corporate Initiatives Expense Human Resources Revenue Expense Information Services Revenue Expense Police Services Revenue Expense Fire and Rescue Revenue Expense Bylaw Enforcement Revenue Expense Operations and Road Maintenance Revenue Expense Operations Fleet Expense Street Lighting Expense Transit System Revenue Expense Solid Waste Collection & Recycling Revenue Expense Cemetery Expense
‐795,000
‐795,000
‐818,850
‐843,416
‐868,717
‐894,780
9,246,165
9,988,263
11,021,096
11,795,245
12,606,221
13,455,543
8.0% per member increased $18K or 9%. Admin also up
‐2,852,370
‐3,127,370
‐3,221,191
‐3,317,827
‐3,417,362
‐3,519,882
9.6% Revenues up including rescue services and service contract with neighbouring
11,122,596
11,776,417
12,338,907
12,988,893
13,726,869
14,233,124
5.9%
‐152,000
‐164,000
‐168,920
‐173,988
‐179,207
‐184,583
7.9% Revenues estimated higher based on 2023 actuals
851,439
933,028
965,169
1,001,653
1,043,032
1,078,864
9.6% Materials/supplies and recoverable costs also factor in
‐44,000
‐44,000
‐45,320
‐46,680
‐48,081
‐49,522
4,294,892
4,510,631
4,655,254
4,804,596
4,958,794
5,118,026
367,438
386,815
399,208
412,005
425,219
438,864
5.3% Variance is mostly remuneration, supplies and contracts
452,278
429,101
439,724
452,916
466,504
481,261
‐5.1% Consistent costing to previous year
‐660,385 2,453,877
‐810,385 2,533,582
‐834,697 2,610,455
‐859,737 2,689,670
‐885,529 2,771,295
‐912,095 2,855,408
‐2,418,144
‐2,618,144
‐2,696,688
‐2,777,589
‐2,860,917
‐2,946,745
8.3% Revenue expected to be up based on actual for 2023 plus growth. Doesn't
2,113,167
2,102,378
2,165,804
2,231,148
2,298,466
2,367,819
‐0.5%
162,986
170,880
176,392
182,086
187,963
194,039
Revenues similar to 2023. On expense side collator increase from 28 to 30. Cost
local gov. Expenses ‐ admin, wages, salaries and Paid‐on‐call costs up over 2023
Remuneration and Admin make up most of expense increase.
0.0% Revenue consistent after increasing in 2023 Remuneration, Admin and contract services largest contributing factors in
5.0% expense increase
22.7% Modest increase in revenues based on 2022 and 2023 actuals 3.2% Small Operating increase based on Transit budget expectations
require a rate increase
4.8% Remuneration and contract services largest contributing factors
-7-
(Note: negative numbers denote revenues)
2024 BUDGET VARIANCE ANALYSIS
As of Nov 30, 2023
For Period Ending 31-Dec-2024
% Change 2023-24 Explanation and/or Comments
2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
‐345,925 1,493,788
‐346,025 1,572,758
‐356,406 1,632,324
‐367,099 1,694,169
‐378,113 1,758,382
‐389,456 1,825,063
753,887
790,242
823,977
858,822
894,831
932,046
‐2,111,600 1,491,218
‐2,411,600 1,549,193
‐2,483,948 1,608,090
‐2,558,466 1,669,251
‐2,635,220 1,732,762
‐2,714,277 1,798,720
14.2% Increase in revenue expected based on housing initiatives in 2024. Expense 3.9% increase is mostly remuneration
‐372,486 285,720
‐392,486 299,231
‐404,261 310,940
‐416,388 323,110
‐428,880 335,759
‐441,747 348,906
5.4% Modest increase in revenues with wage driven expense increase over 2023 4.7%
Expense Library
1,143,246
1,218,207
1,263,202
1,309,887
1,358,321
1,408,576
6.6% Remuneration, consulting and CWK admin make up bulk of variance.
Expense Economic Development Revenue Expense Recreation Revenue Expense Facilities Revenue
1,636,180
1,858,743
1,914,505
1,971,940
2,031,099
2,092,032
13.6% received late for budgeting
‐16,500 314,852
‐16,500 318,574
‐16,995 582,335
‐17,505 600,727
‐18,030 619,707
‐18,571 639,296
‐322,500 1,480,078
‐420,000 1,701,116
‐432,600 1,758,532
‐445,579 1,817,931
‐458,945 1,879,371
‐472,714 1,942,929
30.2% Youth program revenues expected to be $75K higher than 2023 14.9% Wages and Youth Centre contract largest increases
‐1,387,527
‐1,828,427
‐1,883,280
‐1,939,779
‐1,997,972
‐2,057,911
31.8% Revenue incr driven by new City Hall leases. On expense side, new CH contract
Expense Parks
4,087,078
4,544,846
4,719,559
4,885,415
5,045,673
5,211,308
11.2% maintenance
Revenue
‐45,079
‐75,079
‐77,331
‐79,651
‐82,041
‐84,502
3,310,577
3,525,888
3,650,469
3,777,667
3,909,385
4,045,789
111,000
112,000
115,360
118,822
122,385
126,058
0.9% Contract updated previous year. 2024 consistent
517,637
584,465
622,453
662,916
699,375
737,838
12.9% Wages, parts and reserve contribution balances out with revenue
‐1,345,000 46,453,312
‐1,615,000 52,042,964
‐1,663,450 55,295,107
‐1,713,354 58,821,596
‐1,764,755 61,865,789
‐1,817,696 65,155,031
20.1% Expected increase in penalties and interest based on 2023 actual 12.0%
14,439,288
14,835,824
15,322,924
15,826,022
16,345,645
16,882,337
2.7% adjustments for both plants
6,799,610 21,238,898
6,919,997 21,755,821
7,137,014 22,459,938
7,360,833 23,186,855
7,591,676 23,937,321
7,829,761 24,712,098
1.8% RDCO contract, wages and transfer to reserve driving the variance 2.4%
Planning and Development Revenue Expense Development Engineering Expense Building Revenue Expense Business Licencing Revenue Expense Engineering
0.0% Zoning, subdivision and other revenue expected to be flat over 2023 5.3% Remuneration is the majority of the expense increase 4.8% Variance is mostly remuneration
Library budget incorporates 2023 and 2024 increases. Previous year was
0.0% 1.2% Mostly unchanged from 2023.
services,plus all facilities seeing wage and inflationary increase in utilities and
Field rentals expected higher based on actual. Recoveries from departments on
Expense Museum Expense Storm Sewer Expense Other Income Revenue (debt income removed) Total General Fund West Kelowna Water
66.5% expenses also estimated higher 6.5% Wages, overtime, Admin and maintenance make up most of the increase
Small update of estimates for commissioning of RV Plant. Also Includes wage
Expense West Kelowna Sewer Expense Total Utilities
-8-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Real Property Taxes 1% Tax - BC Hydro 1% Tax - Terasen Gas 1% Tax - Telus 1% Tax - Shaw Cable Conditional Capital Grants Conditional Grants - Street Lighting Federal Canada Community Building Fund Con Op Grant - Carbon Tax Donations & Cont - Operating Donations&Cont-Gifts and Legacies Administration Fees Recoveries - Misc. Administration Fees
-41,046,040.00 -396,533.00 -118,802.00 -36,773.00 -51,629.00 -1,253,315.00 -440.00 -1,420,117.00 -50,000.00 -122,761.00 -5,000.00 -8,630,876.00 -40,000.00 -10,000.00
-46,345,084.00 -421,533.00 -142,802.00 -33,773.00 -51,629.00 0.00 -440.00 -1,420,117.00 -180,000.00 0.00 -15,000.00 -9,358,477.00 -40,000.00 -10,000.00
-49,357,514.00 -434,179.00 -147,086.00 -34,786.00 -53,178.00 0.00 -453.00 -1,462,721.00 -185,400.00 0.00 -15,450.00 -9,639,231.00 -41,200.00 -10,300.00
-52,565,753.00 -447,204.00 -151,499.00 -35,830.00 -54,773.00 0.00 -467.00 -1,506,602.00 -190,962.00 0.00 -15,914.00 -9,928,409.00 -42,436.00 -10,609.00
-55,456,869.00 -460,620.00 -156,044.00 -36,905.00 -56,416.00 0.00 -481.00 -1,551,800.00 -196,691.00 0.00 -16,391.00 -10,226,260.00 -43,709.00 -10,927.00
-58,506,997.00 -474,439.00 -160,725.00 -38,012.00 -58,109.00 0.00 -495.00 -1,598,354.00 -202,592.00 0.00 -16,883.00 -10,533,049.00 -45,020.00 -11,255.00
12.91 6.30 20.20 (8.16) 0.00 (100.00) 0.00 0.00 260.00 (100.00) 200.00 8.43 0.00 0.00
Total Revenue
-53,182,286.00
-58,018,855.00
-61,381,498.00
-64,950,458.00
-68,213,113.00
-71,645,930.00
9.09
Total Taxes and Recoveries
-53,182,286.00
-58,018,855.00
-61,381,498.00
-64,950,458.00
-68,213,113.00
-71,645,930.00
9.09
11 General operating fund Taxes and Recoveries Revenue
-9-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Mayor/Council Remuneration Council - Salaries exempt Council - Conferences & seminars Council - Travel and Mileage Council - Dues and Memberships Council - Meetings-Food & beverages Council - Public relations Council - Council Meeting Expenses Council - Materials & Supplies Council - Presentations & awards
279,766.00 46,548.00 53,000.00 5,000.00 21,500.00 4,000.00 5,000.00 9,500.00 2,000.00 3,000.00
293,754.00 48,875.00 78,000.00 5,000.00 26,500.00 4,000.00 25,000.00 13,000.00 2,000.00 3,000.00
302,567.00 50,342.00 80,340.00 5,150.00 27,295.00 4,120.00 25,750.00 13,390.00 2,060.00 3,090.00
311,644.00 51,852.00 82,750.00 5,305.00 28,114.00 4,244.00 26,523.00 13,792.00 2,122.00 3,183.00
320,993.00 53,407.00 85,233.00 5,464.00 28,957.00 4,371.00 27,318.00 14,205.00 2,185.00 3,278.00
330,623.00 55,010.00 87,790.00 5,628.00 29,826.00 4,502.00 28,138.00 14,632.00 2,251.00 3,377.00
5.00 5.00 47.17 0.00 23.26 0.00 400.00 36.84 0.00 0.00
Total Expense
429,314.00
499,129.00
514,104.00
529,529.00
545,411.00
561,777.00
16.26
Total Council
429,314.00
499,129.00
514,104.00
529,529.00
545,411.00
561,777.00
16.26
11 General operating fund Council Expense
-10-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Recovered Costs-Administration Recovered Costs Admin-Wages
-116,099.00 -10,150.00
-171,235.00 -10,150.00
-176,372.00 -10,455.00
-181,663.00 -10,768.00
-187,113.00 -11,091.00
-192,727.00 -11,424.00
47.49 0.00
Total Revenue
-126,249.00
-181,385.00
-186,827.00
-192,431.00
-198,204.00
-204,151.00
43.67
CAO Dept. - Salaries/Wages Admin - Travel and Mileage Admin - Meetings - Food & beverages Admin - Freight and Courier Admin - Publications and subscriptions Admin - Special Events Admin - Contract services Admin - Equipment rental external Admin - Materials & supplies
357,289.00 1,000.00 2,500.00 500.00 1,500.00 15,000.00 50,000.00 800.00 10,000.00
622,153.00 500.00 2,500.00 0.00 2,500.00 15,000.00 50,000.00 0.00 10,000.00
647,040.00 515.00 2,575.00 0.00 2,575.00 15,450.00 51,500.00 0.00 10,300.00
672,921.00 530.00 2,652.00 0.00 2,652.00 15,914.00 53,045.00 0.00 10,609.00
699,838.00 546.00 2,732.00 0.00 2,732.00 16,391.00 54,636.00 0.00 10,927.00
727,832.00 563.00 2,814.00 0.00 2,814.00 16,883.00 56,275.00 0.00 11,255.00
74.13 (50.00) 0.00 (100.00) 66.67 0.00 0.00 (100.00) 0.00
Total Expense
438,589.00
702,653.00
729,955.00
758,323.00
787,802.00
818,436.00
60.21
Total Administration
312,340.00
521,268.00
543,128.00
565,892.00
589,598.00
614,285.00
66.89
11 General operating fund Administration Revenue
Expense
-11-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
School Tax Commission Tax Searches
-18,000.00 -50,000.00
-24,000.00 -50,000.00
-24,720.00 -51,500.00
-25,462.00 -53,045.00
-26,225.00 -54,636.00
-27,012.00 -56,275.00
33.33 0.00
Total Revenue
-68,000.00
-74,000.00
-76,220.00
-78,507.00
-80,861.00
-83,287.00
8.82
143,990.00 3,000.00 200.00 200.00 2,200.00 132,800.00 13,802.00 875,500.00 4,000.00 25,000.00 250.00 40,000.00 500.00 250.00 37,600.00 265,000.00 35,000.00 35,000.00 3,000.00 5,000.00 80,000.00 -6,511.00 25,000.00 156,122.00 9,135.00 14,921.00 5,000.00
143,990.00 3,000.00 200.00 0.00 2,200.00 139,440.00 14,216.00 919,275.00 4,000.00 25,000.00 250.00 40,000.00 500.00 0.00 47,600.00 305,000.00 35,000.00 35,000.00 3,000.00 5,000.00 80,000.00 3,009,690.00 15,000.00 0.00 9,135.00 10,000.00 5,000.00
149,750.00 3,090.00 206.00 0.00 2,266.00 145,018.00 14,643.00 956,033.00 4,120.00 25,750.00 258.00 41,200.00 515.00 0.00 49,028.00 314,150.00 36,050.00 36,050.00 3,090.00 5,150.00 82,400.00 3,361,676.00 15,450.00 0.00 9,409.00 10,300.00 5,150.00
155,740.00 3,183.00 212.00 0.00 2,334.00 150,818.00 15,082.00 994,252.00 4,244.00 26,523.00 265.00 42,436.00 530.00 0.00 50,499.00 323,575.00 37,132.00 37,132.00 3,183.00 5,305.00 84,872.00 4,391,400.00 15,914.00 0.00 9,691.00 10,609.00 5,305.00
161,969.00 3,278.00 219.00 0.00 2,404.00 156,851.00 15,534.00 1,034,060.00 4,371.00 27,318.00 273.00 43,709.00 546.00 0.00 52,014.00 333,282.00 38,245.00 38,245.00 3,278.00 5,464.00 87,418.00 4,799,171.00 16,391.00 0.00 9,982.00 10,927.00 5,464.00
168,448.00 3,377.00 225.00 0.00 2,476.00 163,125.00 16,000.00 1,075,380.00 4,502.00 28,138.00 281.00 45,020.00 563.00 0.00 53,574.00 343,280.00 39,393.00 39,393.00 3,377.00 5,628.00 90,041.00 5,611,313.00 16,883.00 0.00 10,282.00 11,255.00 5,628.00
0.00 0.00 0.00 (100.00) 0.00 5.00 3.00 5.00 0.00 0.00 0.00 0.00 0.00 (100.00) 26.60 15.09 0.00 0.00 0.00 0.00 0.00 (46,324.70) (40.00) (100.00) 0.00 (32.98) 0.00
Total Expense
1,905,959.00
4,851,496.00
5,270,752.00
6,370,236.00
6,850,413.00
7,737,582.00
154.54
Total Financial Administration
1,837,959.00
4,777,496.00
5,194,532.00
6,291,729.00
6,769,552.00
7,654,295.00
159.93
11 General operating fund Financial Administration Revenue
Expense Purchasing - Salaries/Wages Purchasing - Wages Part-time & casual Purchasing - Travel and Mileage Purchasing - Freight & Courier Purchasing - Bid & Tenders Website Maint Finance - Salaries/Wages Finance - Wages Students Finance - Wages regular Finance - wages overtime Finance - Wages part-time & casual Finance - Travel and Mileage Finance - Postage Finance - Freight and Courier Finance - Publications and subscriptions Finance - Audit fees Finance - Insurance Property Finance - Claims Under Deductible Level Finance - Contract Services Finance - Miscellaneous Finance - Materials & supplies Finance - office supplies Finance - Contingency Funds Finance - Tax Supplemental Adjustments 2023 Covid-19-Expenses Bank charges-Prepayment interest paid Bank charges-fees and interest Bad Debts - Write offs
-12-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Leg Services - Salaries/Wages Leg Services - Wages regular Leg Services - Wages part-time & casual Leg Services - Travel and Mileage Leg Services - Freight and Courier Leg Services - Publications & Subscrip Leg Services - Contract services Leg Services - Consulting Leg Services - Equip Rental External Leg Services - Materials and Supplies
244,954.00 78,052.00 6,500.00 250.00 250.00 2,500.00 6,200.00 4,000.00 3,500.00 3,000.00
257,202.00 159,880.00 6,500.00 250.00 250.00 2,500.00 8,000.00 0.00 0.00 3,000.00
267,490.00 166,275.00 6,695.00 258.00 258.00 2,575.00 8,240.00 0.00 0.00 3,090.00
278,189.00 172,925.00 6,896.00 265.00 265.00 2,652.00 8,487.00 0.00 0.00 3,183.00
289,317.00 179,843.00 7,103.00 273.00 273.00 2,732.00 8,742.00 0.00 0.00 3,278.00
300,890.00 187,036.00 7,316.00 281.00 281.00 2,814.00 9,004.00 0.00 0.00 3,377.00
5.00 104.84 0.00 0.00 0.00 0.00 29.03 (100.00) (100.00) 0.00
Total Expense
349,206.00
437,582.00
454,881.00
472,862.00
491,561.00
510,999.00
25.31
Total Legislative Services
349,206.00
437,582.00
454,881.00
472,862.00
491,561.00
510,999.00
25.31
11 General operating fund Legislative Services Expense
-13-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Legal Services - Salaries/Wages Legal Services -Wages part-time & casual Legal Services - Travel and Mileage Legal Services - Publications & subscrip Legal Services - Legal Expense
208,499.00 45,946.00 500.00 5,000.00 0.00
218,924.00 45,946.00 500.00 5,000.00 10,000.00
227,681.00 47,324.00 515.00 5,150.00 10,300.00
236,788.00 48,744.00 530.00 5,305.00 10,609.00
246,260.00 50,206.00 546.00 5,464.00 10,927.00
256,110.00 51,713.00 563.00 5,628.00 11,255.00
5.00 0.00 0.00 0.00 0.00
Total Expense
259,945.00
280,370.00
290,970.00
301,976.00
313,403.00
325,269.00
7.86
Total Legal Services
259,945.00
280,370.00
290,970.00
301,976.00
313,403.00
325,269.00
7.86
11 General operating fund Legal Services Expense
-14-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
GIA - Other
141,502.00
141,502.00
145,747.00
150,119.00
154,623.00
159,262.00
0.00
Total Expense
141,502.00
141,502.00
145,747.00
150,119.00
154,623.00
159,262.00
0.00
Total Grant-in-aid
141,502.00
141,502.00
145,747.00
150,119.00
154,623.00
159,262.00
0.00
11 General operating fund Grant-in-aid Expense
-15-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Communications - Salaries/Wages Communications - Wages Regular Communications - Wages overtime Communications - Travel and mileage Communications - Advertising Communications - Publications and subscr Communications - Public relations Communications - contract services Communications - Website Enhance/Mainten Communications - Graphics and Digital Communications - Materials and Supplies
270,092.00 93,098.00 2,000.00 500.00 22,000.00 500.00 10,000.00 18,000.00 5,000.00 10,000.00 4,000.00
405,370.00 97,753.00 1,000.00 500.00 22,000.00 500.00 10,500.00 18,000.00 5,000.00 12,500.00 6,500.00
421,585.00 101,663.00 1,030.00 515.00 22,660.00 515.00 10,815.00 18,540.00 5,150.00 12,875.00 6,695.00
438,449.00 105,730.00 1,061.00 530.00 23,340.00 530.00 11,139.00 19,096.00 5,305.00 13,261.00 6,896.00
455,987.00 109,959.00 1,093.00 546.00 24,040.00 546.00 11,474.00 19,669.00 5,464.00 13,659.00 7,103.00
474,226.00 114,357.00 1,126.00 563.00 24,761.00 563.00 11,818.00 20,259.00 5,628.00 14,069.00 7,316.00
50.09 5.00 (50.00) 0.00 0.00 0.00 5.00 0.00 0.00 25.00 62.50
Total Expense
435,190.00
579,623.00
602,043.00
625,337.00
649,540.00
674,686.00
33.19
Total Communications
435,190.00
579,623.00
602,043.00
625,337.00
649,540.00
674,686.00
33.19
11 General operating fund Communications Expense
-16-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Corporate Int - Salaries/Wages Corporate Int - Public Relations Corp Int - Interjurisdictional Projects Corporate Int - Consulting Corporate Int - Materials and Supplies
216,187.00 10,000.00 25,000.00 0.00 2,500.00
226,996.00 0.00 15,000.00 17,500.00 2,500.00
236,076.00 0.00 15,450.00 18,025.00 2,575.00
245,519.00 0.00 15,914.00 18,566.00 2,652.00
255,340.00 0.00 16,391.00 19,123.00 2,732.00
265,554.00 0.00 16,883.00 19,696.00 2,814.00
5.00 (100.00) (40.00) 0.00 0.00
Total Expense
253,687.00
261,996.00
272,126.00
282,651.00
293,586.00
304,947.00
3.28
Total Corporate Initiatives
253,687.00
261,996.00
272,126.00
282,651.00
293,586.00
304,947.00
3.28
11 General operating fund Corporate Initiatives Expense
-17-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Misc Income-WCB COR Incentive
-38,000.00
-38,000.00
-39,140.00
-40,314.00
-41,524.00
-42,769.00
0.00
Total Revenue
-38,000.00
-38,000.00
-39,140.00
-40,314.00
-41,524.00
-42,769.00
0.00
Human resources - Safety Human resources - Assist & recognition Human resources - General Human resources - CAO Human resources - Legal Services Human resources - Finance Human resources - Purchasing Human resources - Information Services Human resources - Legislative Services Human resources - Communications Human resources - HR Human resources - Public Works & Eng Human resources - Roads Maintenance Human Resources- Special Projects/Oper Human resources - Operations (Parks) Human resources - Building Inspection Human Resources - Bus Licence Human resources - Bylaw Enforcement Human resources - Facilities Human resources - Planning Human resources - Econ Dev Exempt Human resources - Development Engineer Human resources - Parks, rec & culture Human resources - Police Services
189,336.00 55,200.00 438,337.00 11,203.00 8,250.00 16,548.00 2,152.00 26,566.00 4,950.00 8,842.00 14,015.00 15,500.00 10,995.00 0.00 12,353.00 28,200.00 4,675.00 8,942.00 4,057.00 16,553.00 3,757.00 9,789.00 4,039.00 3,526.00
207,388.00 61,200.00 409,474.00 12,230.00 7,850.00 16,548.00 3,500.00 26,550.00 11,450.00 11,800.00 13,000.00 15,500.00 10,995.00 4,250.00 12,350.00 29,100.00 7,175.00 8,950.00 12,200.00 30,500.00 0.00 13,300.00 6,039.00 10,000.00
214,292.00 63,036.00 424,271.00 12,597.00 8,086.00 17,045.00 3,605.00 27,347.00 11,794.00 12,154.00 13,390.00 15,965.00 11,325.00 4,378.00 12,721.00 29,973.00 7,390.00 9,219.00 12,566.00 31,415.00 0.00 13,699.00 6,220.00 10,300.00
221,432.00 64,927.00 439,616.00 12,975.00 8,329.00 17,556.00 3,713.00 28,167.00 12,147.00 12,519.00 13,792.00 16,444.00 11,665.00 4,509.00 13,102.00 30,873.00 7,612.00 9,495.00 12,943.00 32,358.00 0.00 14,110.00 6,407.00 10,609.00
228,812.00 66,874.00 455,521.00 13,364.00 8,578.00 18,083.00 3,824.00 29,012.00 12,512.00 12,894.00 14,205.00 16,937.00 12,014.00 4,645.00 13,495.00 31,798.00 7,841.00 9,780.00 13,331.00 33,328.00 0.00 14,533.00 6,599.00 10,927.00
236,446.00 68,880.00 472,016.00 13,765.00 8,836.00 18,625.00 3,940.00 29,882.00 12,888.00 13,281.00 14,632.00 17,445.00 12,374.00 4,783.00 13,900.00 32,753.00 8,076.00 10,074.00 13,731.00 34,328.00 0.00 14,969.00 6,797.00 11,255.00
9.53 10.87 (6.58) 9.17 (4.85) 0.00 62.64 (0.06) 131.31 33.45 (7.24) 0.00 0.00 0.00 (0.02) 3.19 53.48 0.09 200.71 84.26 (100.00) 35.87 49.52 183.61
Total Expense
897,785.00
941,349.00
972,788.00
1,005,300.00
1,038,907.00
1,073,676.00
4.85
Total Human Resources
859,785.00
903,349.00
933,648.00
964,986.00
997,383.00
1,030,907.00
5.07
11 General operating fund Human Resources Revenue
Expense
-18-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Recovered Costs - Info Services
-11,000.00
-11,000.00
-11,330.00
-11,670.00
-12,020.00
-12,381.00
0.00
Total Revenue
-11,000.00
-11,000.00
-11,330.00
-11,670.00
-12,020.00
-12,381.00
0.00
Info Services - Salaries/Wages Info Services - Student Wages Info Services - Wages regular Info Services - Wages overtime Info Services - Wages part-time & casual Info Services - Travel & mileage Info Services - Insurance Vehicle Info Services - Contract services Info Services - Network Operating Info Services - Security IS - INF-Software & Hardware Operating IS - APP/GIS - Software Operating IS - SD - Software Operating Info Services - Vehicle Repairs Info Services - Vehicle Fuel & Oil Info Services - Computer system maint Info Services-Photocopier Lease/Expenses Info Services - Small tools & equipment Info Services - Equipment for FTE only Info Services - Communications Equipment Info Services - Telephone
389,779.00 13,802.00 1,084,865.00 8,000.00 2,500.00 4,000.00 1,600.00 50,000.00 93,000.00 45,000.00 266,935.00 540,961.00 26,378.00 500.00 500.00 15,000.00 51,775.00 20,000.00 8,005.00 3,050.00 70,600.00
409,268.00 14,216.00 1,139,108.00 8,000.00 2,500.00 500.00 1,400.00 53,000.00 90,000.00 15,000.00 368,349.00 695,224.00 39,973.00 500.00 500.00 15,000.00 54,775.00 20,000.00 0.00 3,050.00 75,600.00
425,639.00 14,643.00 1,184,673.00 8,240.00 2,575.00 515.00 1,442.00 54,590.00 92,700.00 15,450.00 379,400.00 716,081.00 41,172.00 515.00 515.00 15,450.00 56,418.00 20,600.00 0.00 3,142.00 77,868.00
442,664.00 15,082.00 1,232,059.00 8,487.00 2,652.00 530.00 1,485.00 56,228.00 95,481.00 15,914.00 390,782.00 737,563.00 42,408.00 530.00 530.00 15,914.00 58,111.00 21,218.00 0.00 3,236.00 80,204.00
460,371.00 15,534.00 1,281,342.00 8,742.00 2,732.00 546.00 1,530.00 57,915.00 98,345.00 16,391.00 402,505.00 759,690.00 43,680.00 546.00 546.00 16,391.00 59,854.00 21,855.00 0.00 3,333.00 82,610.00
478,786.00 16,000.00 1,332,596.00 9,004.00 2,814.00 563.00 1,576.00 59,652.00 101,296.00 16,883.00 414,580.00 782,481.00 44,990.00 563.00 563.00 16,883.00 61,650.00 22,510.00 0.00 3,433.00 85,088.00
5.00 3.00 5.00 0.00 0.00 (87.50) (12.50) 6.00 (3.23) (66.67) 37.99 28.52 51.54 0.00 0.00 0.00 5.79 0.00 (100.00) 0.00 7.08
Total Expense
2,696,250.00
3,005,963.00
3,111,628.00
3,221,078.00
3,334,458.00
3,451,911.00
11.49
Total Information Services
2,685,250.00
2,994,963.00
3,100,298.00
3,209,408.00
3,322,438.00
3,439,530.00
11.53
11 General operating fund Information Services Revenue
Expense
-19-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
RCMP-Traffic fine revenue Property Rental RCMP Recovered Services RCMP RCMP - Criminal Record Search
-300,000.00 -380,000.00 -90,000.00 -25,000.00
-300,000.00 -380,000.00 -90,000.00 -25,000.00
-309,000.00 -391,400.00 -92,700.00 -25,750.00
-318,270.00 -403,142.00 -95,481.00 -26,523.00
-327,818.00 -415,236.00 -98,345.00 -27,318.00
-337,653.00 -427,693.00 -101,296.00 -28,138.00
0.00 0.00 0.00 0.00
Total Revenue
-795,000.00
-795,000.00
-818,850.00
-843,416.00
-868,717.00
-894,780.00
0.00
Police Services- DWK Admin OH Police Services - Salaries Police Services - Wages regular Police Services - Wages Overtime Police Services - Wages part-time&casual Police Services - Travel and mileage Police Services - E Division Contract Police Services - Support Services (COK) Police Services - Fingerprint Services Police Services - Snow Removal Police Services - Contract services Police Services - Prisoner costs Police Services - Building Maintenance Police Services - Equipment Maintenance Police Services - Miscellaneous Police Services - Materials and supplies Police Services - Janitorial Supplies Police Services - Office Supplies Police Services - Municipal Utilities Police Services - Natural Gas Police Services - Electricity Police Services - Telephone Police Services - Contingency funds LTD Principal-RCMP Building LTD Interest-RCMP Building
1,262,968.00 118,378.00 814,126.00 4,000.00 5,000.00 500.00 5,636,008.00 652,602.00 20,000.00 9,000.00 74,000.00 75,000.00 18,000.00 10,000.00 0.00 3,000.00 5,000.00 2,000.00 8,300.00 20,000.00 36,000.00 4,000.00 5,000.00 277,414.00 185,869.00
1,422,265.00 124,297.00 854,832.00 4,000.00 5,000.00 500.00 6,144,684.00 652,602.00 20,000.00 9,000.00 74,000.00 100,000.00 18,000.00 10,000.00 500.00 3,000.00 5,000.00 4,000.00 8,300.00 20,000.00 36,000.00 4,000.00 5,000.00 277,414.00 185,869.00
1,464,933.00 129,269.00 889,026.00 4,120.00 5,150.00 515.00 7,052,418.00 672,180.00 20,600.00 9,270.00 76,220.00 103,000.00 18,540.00 10,300.00 515.00 3,090.00 5,150.00 4,120.00 8,549.00 20,600.00 37,080.00 4,120.00 5,150.00 277,414.00 185,869.00
1,508,881.00 134,440.00 924,587.00 4,244.00 5,305.00 530.00 7,697,322.00 692,345.00 21,218.00 9,548.00 78,507.00 106,090.00 19,096.00 10,609.00 530.00 3,183.00 5,305.00 4,244.00 8,805.00 21,218.00 38,192.00 4,244.00 5,305.00 277,414.00 185,869.00
1,554,147.00 139,817.00 961,570.00 4,371.00 5,464.00 546.00 8,374,770.00 713,116.00 21,855.00 9,835.00 80,862.00 109,273.00 19,669.00 10,927.00 546.00 3,278.00 5,464.00 4,371.00 9,070.00 21,855.00 39,338.00 4,371.00 5,464.00 277,414.00 185,869.00
1,600,772.00 145,410.00 1,000,033.00 4,502.00 5,628.00 563.00 9,086,134.00 734,509.00 22,510.00 10,130.00 83,288.00 112,551.00 20,259.00 11,255.00 563.00 3,377.00 5,628.00 4,502.00 9,342.00 22,510.00 40,518.00 4,502.00 5,628.00 277,414.00 185,869.00
12.61 5.00 5.00 0.00 0.00 0.00 9.03 0.00 0.00 0.00 0.00 33.33 0.00 0.00 0.00 0.00 0.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Expense
9,246,165.00
9,988,263.00
11,007,198.00
11,767,031.00
12,563,262.00
13,397,397.00
8.03
Total Police Services
8,451,165.00
9,193,263.00
10,188,348.00
10,923,615.00
11,694,545.00
12,502,617.00
8.78
11 General operating fund Police Services Revenue
Expense
-20-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Fire - Recovered costs Recovered Costs - Fire Rescue Fire - Servicing agreement recovery
-85,000.00 -79,337.00 -2,688,033.00
-100,000.00 -79,337.00 -2,948,033.00
-103,000.00 -81,717.00 -3,036,474.00
-106,090.00 -84,169.00 -3,127,568.00
-109,273.00 -86,694.00 -3,221,395.00
-112,551.00 -89,294.00 -3,318,037.00
17.65 0.00 9.67
Total Revenue
-2,852,370.00
-3,127,370.00
-3,221,191.00
-3,317,827.00
-3,417,362.00
-3,519,882.00
9.64
1,475,442.00 763,973.00 250,000.00 176,000.00 127,181.00 79,862.00 5,000.00 6,651,486.00 367,013.00 16,000.00 10,000.00 97,368.00 10,000.00 3,500.00 4,000.00 2,000.00 17,000.00 49,017.00 1,500.00 4,000.00 1,000.00 5,000.00 33,500.00 25,000.00 11,000.00 9,000.00 75,000.00 50,000.00 17,500.00 25,000.00 86,000.00 20,500.00 32,000.00 5,000.00 25,000.00 25,000.00
1,676,888.00 802,172.00 250,000.00 176,000.00 133,540.00 83,855.00 5,000.00 6,984,060.00 427,013.00 16,000.00 10,000.00 97,368.00 10,000.00 3,500.00 4,000.00 2,000.00 21,250.00 49,017.00 1,500.00 4,000.00 1,000.00 5,000.00 33,500.00 37,000.00 11,000.00 11,000.00 75,000.00 50,000.00 17,500.00 25,000.00 86,000.00 20,500.00 32,000.00 5,000.00 25,000.00 25,000.00
1,727,192.00 834,259.00 257,500.00 181,280.00 138,882.00 86,371.00 5,150.00 7,393,423.00 439,823.00 16,480.00 10,300.00 100,289.00 10,300.00 3,605.00 4,120.00 2,060.00 21,888.00 50,488.00 1,545.00 4,120.00 1,030.00 5,150.00 34,505.00 38,110.00 11,330.00 11,330.00 77,250.00 51,500.00 18,025.00 25,750.00 88,580.00 21,115.00 32,960.00 5,150.00 25,750.00 25,750.00
1,779,010.00 867,629.00 265,225.00 186,718.00 144,437.00 88,962.00 5,305.00 7,819,160.00 453,018.00 16,974.00 10,609.00 103,298.00 10,609.00 3,713.00 4,244.00 2,122.00 22,544.00 52,002.00 1,591.00 4,244.00 1,061.00 5,305.00 35,540.00 39,253.00 11,670.00 11,670.00 79,568.00 53,045.00 18,566.00 26,523.00 91,237.00 21,748.00 33,949.00 5,305.00 26,523.00 26,523.00
1,832,381.00 902,334.00 273,182.00 192,320.00 150,214.00 91,631.00 5,464.00 8,391,926.00 466,609.00 17,484.00 10,927.00 106,397.00 10,927.00 3,825.00 4,371.00 2,185.00 23,220.00 53,562.00 1,639.00 4,371.00 1,093.00 5,464.00 36,606.00 40,431.00 12,020.00 12,020.00 81,955.00 54,636.00 19,123.00 27,318.00 93,975.00 22,401.00 34,967.00 5,464.00 27,318.00 27,318.00
1,887,352.00 938,427.00 281,377.00 198,090.00 156,223.00 94,380.00 5,628.00 8,727,603.00 480,607.00 18,008.00 11,255.00 109,589.00 11,255.00 3,939.00 4,502.00 2,251.00 23,917.00 55,169.00 1,688.00 4,502.00 1,126.00 5,628.00 37,705.00 41,644.00 12,381.00 12,381.00 84,413.00 56,275.00 19,696.00 28,138.00 96,794.00 23,073.00 36,016.00 5,628.00 28,138.00 28,138.00
13.65 5.00 0.00 0.00 5.00 5.00 0.00 5.00 16.35 0.00 0.00 0.00 0.00 0.00 0.00 0.00 25.00 0.00 0.00 0.00 0.00 0.00 0.00 48.00 0.00 22.22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
11 General operating fund Fire and Rescue Revenue
Expense Fire - Admin Charge Fire - Exempt Salaries/Wages Fire - Shift Ext/Holiday/Sick Relief Fire - Wages Incident Callback Fire - Wages regular ALGEU Fire - Mechanic Wages Fire - Wages overtime Fire - Wages fire fighters IAFF Fire - POC's Salaries/Wages Fire - Medicals & Screening Fire - Conference & seminars Fire -Training Supp/Equip/Education Aids Fire - CISM/Resilient Mind Training Fire - Travel & mileage Fire - Dues & memberships Fire - Health & Safety Meetings - Food Fire - Employee recognition Fire - Training/Off Duty & Instructing Fire - Freight and Courier Fire - Advertising Fire - Publications & subscriptions Fire - Legal Services Fire - Insurance Vehicle Fire - Fire prevention education Fire - Contract services Fire - Misc Radio Repairs Fire - Vehicle repairs Fire - Vehicle fuel & oil Fire - Opticom Traffic/Pre-Emption Syste Fire - Equip Rental External Fire - Equip & Ancilliary Purchases Fire - Equipment Maint & Repairs Fire - Communications Equipment Fire - materials & supplies Fire - Office supplies Fire - First Responder Program
-21-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
90,666.00 76,251.00 35,000.00 29,337.00 17,000.00 20,000.00 40,000.00 32,500.00 5,000.00 60,000.00 3,000.00 25,000.00 5,000.00 10,000.00 18,000.00 35,000.00 40,000.00 25,000.00
90,666.00 76,251.00 35,000.00 29,337.00 20,000.00 20,000.00 40,000.00 32,500.00 5,000.00 60,000.00 3,000.00 25,000.00 5,000.00 10,000.00 18,000.00 30,000.00 35,000.00 25,000.00
93,386.00 78,539.00 36,050.00 30,217.00 20,600.00 20,600.00 41,200.00 33,475.00 5,150.00 61,800.00 3,090.00 25,750.00 5,150.00 10,300.00 18,540.00 30,900.00 36,050.00 25,750.00
96,188.00 80,895.00 37,132.00 31,124.00 25,000.00 25,000.00 55,000.00 40,000.00 8,000.00 63,654.00 5,000.00 0.00 8,000.00 15,000.00 25,000.00 50,000.00 60,000.00 35,000.00
99,073.00 83,322.00 38,245.00 32,057.00 25,750.00 25,750.00 56,650.00 41,200.00 8,240.00 65,564.00 5,150.00 0.00 8,240.00 15,450.00 25,750.00 51,500.00 61,800.00 36,050.00
102,045.00 85,821.00 39,393.00 33,019.00 26,523.00 26,523.00 58,350.00 42,436.00 8,487.00 67,531.00 5,305.00 0.00 8,487.00 15,914.00 26,523.00 53,045.00 63,654.00 37,132.00
0.00 0.00 0.00 0.00 17.65 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (14.29) (12.50) 0.00
Total Expense
11,122,596.00
11,776,417.00
12,338,907.00
12,988,893.00
13,726,869.00
14,233,124.00
5.88
Total Fire and Rescue
8,270,226.00
8,649,047.00
9,117,716.00
9,671,066.00
10,309,507.00
10,713,242.00
4.58
11 General operating fund Fire - Uniforms Fire - Personal Protective Equip Fire - Recoverable costs Tech Rescue-Training Contract Services Fac Fire Halls-Insurance property Fac Fire Halls-Snow removal Fac Fire Halls-Contract services Fac Fire Halls-Special Projects Fac Fire Hall-Grounds Maintenance Fac Fire Halls-Building maintenance Fac Fire Hall - Vandalism Repairs Fac Fire Halls-Lease rental Fac Fire Halls-Materials & supplies Fac Fire Halls-Janitorial Supplies Fac Fire Halls-Municipal Utilites Fac Fire Halls-Natural gas Fac Fire Halls-Electricity Fac Fire Halls-Telephone
-22-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Recovered Costs - Bylaw MTI - DOWK Bylaw Revenue
-12,000.00 -20,000.00 -120,000.00
-24,000.00 -20,000.00 -120,000.00
-24,720.00 -20,600.00 -123,600.00
-25,462.00 -21,218.00 -127,308.00
-26,225.00 -21,855.00 -131,127.00
-27,012.00 -22,510.00 -135,061.00
100.00 0.00 0.00
Total Revenue
-152,000.00
-164,000.00
-168,920.00
-173,988.00
-179,207.00
-184,583.00
7.89
Bylaw - Admin Charge Bylaw - Salaries/Wages Bylaw - Wages regular Bylaw - Wages overtime Bylaw - Wages part-time & casual Bylaw - Emergency Funding Assistance Bylaw - Vehicle Insurance Bylaw - Contract Services Bylaw - Security Bylaw - Equipment Maintenance Bylaw - Vehicle Repairs Bylaw - Vehicle Fuel & Oil Bylaw - Small tools & Equipment Bylaw - Materials & supplies Bylaw - Uniforms and Personal Protection Bylaw - Recoverable Costs
100,993.00 129,857.00 559,639.00 7,000.00 14,000.00 1,000.00 4,600.00 1,000.00 1,500.00 500.00 2,500.00 8,500.00 500.00 2,100.00 5,750.00 12,000.00
132,857.00 136,350.00 587,621.00 7,000.00 14,000.00 0.00 4,600.00 3,000.00 0.00 500.00 2,500.00 8,500.00 500.00 5,100.00 6,500.00 24,000.00
136,843.00 141,804.00 611,126.00 7,210.00 14,420.00 0.00 4,738.00 3,090.00 0.00 515.00 2,575.00 8,755.00 515.00 2,163.00 6,695.00 24,720.00
140,948.00 147,476.00 635,571.00 7,426.00 14,853.00 0.00 4,880.00 3,183.00 0.00 530.00 2,652.00 9,018.00 530.00 2,228.00 6,896.00 25,462.00
145,176.00 153,375.00 660,994.00 7,649.00 15,298.00 0.00 5,027.00 3,278.00 0.00 546.00 2,732.00 9,288.00 546.00 5,795.00 7,103.00 26,225.00
149,532.00 159,510.00 687,433.00 7,879.00 15,757.00 0.00 5,177.00 3,377.00 0.00 563.00 2,814.00 9,567.00 563.00 2,364.00 7,316.00 27,012.00
31.55 5.00 5.00 0.00 0.00 (100.00) 0.00 200.00 (100.00) 0.00 0.00 0.00 0.00 142.86 13.04 100.00
Total Expense
851,439.00
933,028.00
965,169.00
1,001,653.00
1,043,032.00
1,078,864.00
9.58
Total Bylaw Enforcement
699,439.00
769,028.00
796,249.00
827,665.00
863,825.00
894,281.00
9.95
11 General operating fund Bylaw Enforcement Revenue
Expense
-23-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Public Works Recovered Costs Recovered Costs - Engineering Recovered Costs-Roads
-30,000.00 -10,000.00 -4,000.00
-20,000.00 -20,000.00 -4,000.00
-20,600.00 -20,600.00 -4,120.00
-21,218.00 -21,218.00 -4,244.00
-21,855.00 -21,855.00 -4,371.00
-22,510.00 -22,510.00 -4,502.00
(33.33) 100.00 0.00
Total Revenue
-44,000.00
-44,000.00
-45,320.00
-46,680.00
-48,081.00
-49,522.00
0.00
Roads - Admin Charge Roads - Wages Roads - Student wages Roads- Wages regular Roads - Wages overtime Roads - Wages Part time & Casual Roads - Material Disposal costs Roads - Insurance Vehicle Roads - Contract Snow Removal (AEL) Roads - Contract services (AEL) Roads - Road Repairs Roads - Rock Fall and slope Maintenance Roads - Vehicle Repairs Roads - Vehicle Fuel and Oil Roads - Painting Roads - Street Cleaning Roads - Crack Sealing Roads - Equipment rental external Roads - Small Tools & Equipment Roads - Materials & supplies Roads - Safety Supplies Roads - Vehicle Supplies Roads - Uniforms Roads - Winter sand and salt Roads - Recoverable costs Traffic Control-Contract services Traffic Control-Materials & supplies Bridges - Consulting & Inspections Sidewalks- Snow Removal Sidewalk-Contract services Sidewalk-Materials & supplies
586,655.00 285,831.00 13,914.00 600,392.00 15,000.00 5,000.00 10,000.00 10,000.00 612,000.00 1,351,500.00 96,000.00 25,000.00 44,000.00 50,000.00 129,600.00 190,000.00 65,000.00 5,000.00 5,000.00 20,000.00 2,000.00 2,500.00 5,000.00 10,000.00 4,000.00 30,000.00 38,500.00 30,000.00 20,000.00 30,000.00 3,000.00
642,285.00 300,123.00 14,471.00 630,412.00 30,000.00 5,000.00 5,000.00 15,000.00 636,480.00 1,405,560.00 96,000.00 25,000.00 64,000.00 60,000.00 129,600.00 195,700.00 65,000.00 6,500.00 5,000.00 20,000.00 5,000.00 2,500.00 5,000.00 10,000.00 4,000.00 30,000.00 35,000.00 30,000.00 20,000.00 15,000.00 3,000.00
661,554.00 312,127.00 14,905.00 655,628.00 30,900.00 5,150.00 5,150.00 15,450.00 655,574.00 1,447,727.00 98,880.00 25,750.00 65,920.00 61,800.00 133,488.00 201,571.00 66,950.00 6,695.00 5,150.00 20,600.00 5,150.00 2,575.00 5,150.00 10,300.00 4,120.00 30,900.00 36,050.00 30,900.00 20,600.00 15,450.00 3,090.00
681,400.00 324,613.00 15,352.00 681,853.00 31,827.00 5,305.00 5,305.00 15,914.00 675,242.00 1,491,159.00 101,846.00 26,523.00 67,898.00 63,654.00 137,493.00 207,618.00 68,959.00 6,896.00 5,305.00 21,218.00 5,305.00 2,652.00 5,305.00 10,609.00 4,244.00 31,827.00 37,132.00 31,827.00 21,218.00 15,914.00 3,183.00
701,842.00 337,597.00 15,812.00 709,127.00 32,782.00 5,464.00 5,464.00 16,391.00 695,499.00 1,535,893.00 104,902.00 27,318.00 69,935.00 65,564.00 141,617.00 213,847.00 71,027.00 7,103.00 5,464.00 21,855.00 5,464.00 2,732.00 5,464.00 10,927.00 4,371.00 32,782.00 38,245.00 32,782.00 21,855.00 16,391.00 3,278.00
722,897.00 351,101.00 16,287.00 737,492.00 33,765.00 5,628.00 5,628.00 16,883.00 716,364.00 1,581,970.00 108,049.00 28,138.00 72,033.00 67,531.00 145,866.00 220,262.00 73,158.00 7,316.00 5,628.00 22,510.00 5,628.00 2,814.00 5,628.00 11,255.00 4,502.00 33,765.00 39,393.00 33,765.00 22,510.00 16,883.00 3,377.00
9.48 5.00 4.00 5.00 100.00 0.00 (50.00) 50.00 4.00 4.00 0.00 0.00 45.45 20.00 0.00 3.00 0.00 30.00 0.00 0.00 150.00 0.00 0.00 0.00 0.00 0.00 (9.09) 0.00 0.00 (50.00) 0.00
Total Expense
4,294,892.00
4,510,631.00
4,655,254.00
4,804,596.00
4,958,794.00
5,118,026.00
5.02
Total Operations and Road Maintenance
4,250,892.00
4,466,631.00
4,609,934.00
4,757,916.00
4,910,713.00
5,068,504.00
5.08
11 General operating fund Operations and Road Maintenance Revenue
Expense
-24-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Fleet-Admin Charge Fleet-Salaries/Wages Mechanic - Salaries/Wages Fleet-Wages overtime Fleet-Vehicle Insurance Fleet-Contract services Fleet-Vehicle repairs Fleet-Vehicle Fuel and Oil Tilted Fleet - Cleaning & Care Fleet-Small tools & equip Fleet-Materials & supplies Fleet-Uniforms
50,190.00 75,143.00 152,605.00 500.00 3,400.00 0.00 5,100.00 7,000.00 1,000.00 50,000.00 20,000.00 2,500.00
55,080.00 78,900.00 160,235.00 500.00 4,000.00 2,500.00 5,100.00 7,000.00 1,000.00 40,000.00 30,000.00 2,500.00
56,732.00 82,056.00 165,042.00 515.00 4,120.00 2,575.00 5,253.00 7,210.00 1,030.00 41,200.00 30,900.00 2,575.00
58,434.00 85,338.00 169,994.00 530.00 4,244.00 2,652.00 5,411.00 7,426.00 1,061.00 42,436.00 31,827.00 2,652.00
60,187.00 88,752.00 175,093.00 546.00 4,371.00 2,732.00 5,573.00 7,649.00 1,093.00 43,709.00 32,782.00 2,732.00
61,993.00 92,302.00 180,346.00 563.00 4,502.00 2,814.00 5,740.00 7,879.00 1,126.00 45,020.00 33,765.00 2,814.00
9.74 5.00 5.00 0.00 17.65 0.00 0.00 0.00 0.00 (20.00) 50.00 0.00
Total Expense
367,438.00
386,815.00
399,208.00
412,005.00
425,219.00
438,864.00
5.27
Total Operations Fleet
367,438.00
386,815.00
399,208.00
412,005.00
425,219.00
438,864.00
5.27
11 General operating fund Operations Fleet Expense
-25-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Street Lighting-Admin Charge Street Lighting - Contract services Street lighting-Materials & supplies Street lighting-Electricity Street Lighting-Recoverable Costs
61,778.00 97,500.00 3,000.00 260,000.00 30,000.00
61,101.00 75,000.00 3,000.00 260,000.00 30,000.00
62,934.00 75,000.00 3,090.00 267,800.00 30,900.00
64,822.00 77,250.00 3,183.00 275,834.00 31,827.00
66,767.00 79,568.00 3,278.00 284,109.00 32,782.00
68,770.00 81,955.00 3,377.00 292,632.00 33,765.00
(1.10) (23.08) 0.00 0.00 0.00
Total Expense
452,278.00
429,101.00
439,724.00
452,916.00
466,504.00
480,499.00
(5.12)
Total Street Lighting
452,278.00
429,101.00
439,724.00
452,916.00
466,504.00
480,499.00
(5.12)
11 General operating fund Street Lighting Expense
-26-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Transit - Revenue Transit - Admin Revenue
-620,385.00 -40,000.00
-770,385.00 -40,000.00
-793,497.00 -41,200.00
-817,301.00 -42,436.00
-841,820.00 -43,709.00
-867,075.00 -45,020.00
24.18 0.00
Total Revenue
-660,385.00
-810,385.00
-834,697.00
-859,737.00
-885,529.00
-912,095.00
22.71
Transit - Administration Transit - Wages Regular Transit - Vehicle Insurance Transit - Operating Expenses Transit - Shelter Cleaning Transit - Security Transit - Shelter Glass Replacement Transit - Bus Bench Maintenance Transit - Vehicle Repairs Transit - Vehicle Fuel and Oil Transit - Materials and Supplies
335,184.00 82,436.00 750.00 2,005,007.00 1,000.00 1,000.00 10,000.00 10,000.00 500.00 3,000.00 5,000.00
360,767.00 86,558.00 750.00 2,055,007.00 1,000.00 1,000.00 10,000.00 10,000.00 500.00 3,000.00 5,000.00
371,590.00 90,020.00 773.00 2,116,657.00 1,030.00 1,030.00 10,300.00 10,300.00 515.00 3,090.00 5,150.00
382,738.00 93,621.00 796.00 2,180,157.00 1,061.00 1,061.00 10,609.00 10,609.00 530.00 3,183.00 5,305.00
394,220.00 97,366.00 820.00 2,245,561.00 1,093.00 1,093.00 10,927.00 10,927.00 546.00 3,278.00 5,464.00
406,046.00 101,260.00 844.00 2,312,928.00 1,126.00 1,126.00 11,255.00 11,255.00 563.00 3,377.00 5,628.00
7.63 5.00 0.00 2.49 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Expense
2,453,877.00
2,533,582.00
2,610,455.00
2,689,670.00
2,771,295.00
2,855,408.00
3.25
Total Transit System
1,793,492.00
1,723,197.00
1,775,758.00
1,829,933.00
1,885,766.00
1,943,313.00
(3.92)
11 General operating fund Transit System Revenue
Expense
-27-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Utility Fees - Garbage Charges MMBC Funds
-2,018,144.00 -400,000.00
-2,218,144.00 -400,000.00
-2,284,688.00 -412,000.00
-2,353,229.00 -424,360.00
-2,423,826.00 -437,091.00
-2,496,541.00 -450,204.00
9.91 0.00
Total Revenue
-2,418,144.00
-2,618,144.00
-2,696,688.00
-2,777,589.00
-2,860,917.00
-2,946,745.00
8.27
Waste - DWK Admin Waste - Wages regular Waste - Contract services Waste - Materials & supplies Long Term Dbt Principal-Solid Waste Cart Long Term Debt Interest-Solid Waste Cart
288,645.00 33,813.00 1,660,709.00 95,000.00 22,361.00 12,639.00
301,165.00 35,504.00 1,660,709.00 105,000.00 0.00 0.00
310,200.00 36,924.00 1,710,530.00 108,150.00 0.00 0.00
319,506.00 38,401.00 1,761,846.00 111,395.00 0.00 0.00
329,091.00 39,937.00 1,814,702.00 114,736.00 0.00 0.00
338,964.00 41,534.00 1,869,143.00 118,178.00 0.00 0.00
4.34 5.00 0.00 10.53 (100.00) (100.00)
Total Expense
2,113,167.00
2,102,378.00
2,165,804.00
2,231,148.00
2,298,466.00
2,367,819.00
(0.51)
Total Solid Waste Collection & Recycli
-304,977.00
-515,766.00
-530,884.00
-546,441.00
-562,451.00
-578,926.00
69.12
11 General operating fund Solid Waste Collection & Recycling Revenue
Expense
-28-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Cemetery - Other Revenue Cemetery - Plot & Marker Fees Cemetery - MAusoleum Revenue Cemetery - Columbarium Revenue
-1,000.00 -125,986.00 -1,000.00 -35,000.00
-1,000.00 -128,769.00 -1,000.00 -40,000.00
-1,030.00 -133,018.00 -1,030.00 -41,200.00
-1,061.00 -137,410.00 -1,061.00 -42,436.00
-1,093.00 -141,950.00 -1,093.00 -43,709.00
-1,126.00 -146,642.00 -1,126.00 -45,020.00
0.00 2.21 0.00 14.29
Total Revenue
-162,986.00
-170,769.00
-176,278.00
-181,968.00
-187,845.00
-193,914.00
4.78
Cemetery - Wages Student Cemetery - Wages Regular Cemetery - Wages Overtime Cemetery - Snow Removal Cemetery - Contract Services Cemetery - Misc. Cemetery - Materials & Supplies Cemetery - Municipal Utilities Cemetery - Electricity Cemetery Columbarium-Contract Services Transfer to Own Reserve Cemetery-Internal Debt Principal Cemetery-Internal Debt Interest
13,914.00 36,742.00 0.00 5,000.00 7,500.00 500.00 22,430.00 4,400.00 1,500.00 0.00 7,500.00 27,735.00 35,765.00
14,470.00 38,579.00 1,000.00 5,000.00 7,500.00 500.00 22,430.00 5,400.00 2,000.00 3,000.00 7,500.00 27,625.00 35,765.00
14,904.00 40,122.00 1,030.00 5,150.00 7,725.00 515.00 23,103.00 5,562.00 2,060.00 3,090.00 7,725.00 28,454.00 36,838.00
15,351.00 41,727.00 1,061.00 5,305.00 7,957.00 530.00 23,796.00 5,729.00 2,122.00 3,183.00 7,957.00 29,307.00 37,943.00
15,815.00 43,396.00 1,093.00 5,464.00 8,195.00 546.00 24,510.00 5,901.00 2,185.00 3,278.00 8,195.00 30,186.00 39,081.00
16,287.00 45,131.00 1,126.00 5,628.00 8,441.00 563.00 25,245.00 6,078.00 2,251.00 3,377.00 8,441.00 31,092.00 40,254.00
4.00 5.00 0.00 0.00 0.00 0.00 0.00 22.73 33.33 0.00 0.00 (0.40) 0.00
Total Expense
162,986.00
170,769.00
176,278.00
181,968.00
187,845.00
193,914.00
4.78
Total Cemetery
0.00
0.00
0.00
0.00
0.00
0.00
0.00
28 Cemetery Cemetery Revenue
Expense
-29-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Photocopying and Other Services Miscellaneous permits & fees Temporary Use Permits Subdivision & rezoning fees Zoning Amendment Agricultural Land Reserve Official Community Plan Amendment Development Permits Development Variance Permits Municipal Hwy Permit Application Approving Officer Fees Planning Revenue
-200.00 0.00 0.00 -167,325.00 -15,000.00 -5,000.00 -2,500.00 -50,000.00 -10,000.00 -15,000.00 -60,000.00 -20,900.00
-200.00 -20,000.00 -1,000.00 -167,325.00 -15,000.00 -5,000.00 -2,500.00 -50,000.00 -10,000.00 -15,000.00 -60,000.00 0.00
-206.00 -20,600.00 -1,030.00 -172,345.00 -15,450.00 -5,150.00 -2,575.00 -51,500.00 -10,300.00 -15,450.00 -61,800.00 0.00
-212.00 -21,218.00 -1,061.00 -177,515.00 -15,914.00 -5,305.00 -2,652.00 -53,045.00 -10,609.00 -15,914.00 -63,654.00 0.00
-219.00 -21,855.00 -1,093.00 -182,841.00 -16,391.00 -5,464.00 -2,732.00 -54,636.00 -10,927.00 -16,391.00 -65,564.00 0.00
-225.00 -22,510.00 -1,126.00 -188,326.00 -16,883.00 -5,628.00 -2,814.00 -56,275.00 -11,255.00 -16,883.00 -67,531.00 0.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (100.00)
Total Revenue
-345,925.00
-346,025.00
-356,406.00
-367,099.00
-378,113.00
-389,456.00
0.03
204,042.00 351,331.00 27,605.00 827,793.00 8,000.00 6,667.00 350.00 500.00 250.00 3,250.00 3,500.00 3,250.00 5,000.00 500.00 1,500.00 1,500.00 41,750.00 5,000.00 1,000.00 1,000.00
223,951.00 368,898.00 28,709.00 869,183.00 8,000.00 6,667.00 350.00 4,500.00 250.00 3,250.00 5,000.00 3,250.00 0.00 500.00 750.00 750.00 41,750.00 5,000.00 1,000.00 1,000.00
230,670.00 383,653.00 29,570.00 903,950.00 8,240.00 6,867.00 361.00 4,635.00 258.00 3,348.00 5,150.00 3,348.00 0.00 515.00 773.00 773.00 43,003.00 5,150.00 1,030.00 1,030.00
237,590.00 399,000.00 30,458.00 940,108.00 8,487.00 7,073.00 371.00 4,774.00 265.00 3,448.00 5,305.00 3,448.00 0.00 530.00 796.00 796.00 44,293.00 5,305.00 1,061.00 1,061.00
244,717.00 414,960.00 31,371.00 977,712.00 8,742.00 7,285.00 382.00 4,917.00 273.00 3,551.00 5,464.00 3,551.00 0.00 546.00 820.00 820.00 45,621.00 5,464.00 1,093.00 1,093.00
252,059.00 431,558.00 32,312.00 1,016,821.00 9,004.00 7,504.00 394.00 5,065.00 281.00 3,658.00 5,628.00 3,658.00 0.00 563.00 844.00 844.00 46,990.00 5,628.00 1,126.00 1,126.00
9.76 5.00 4.00 5.00 0.00 0.00 0.00 800.00 0.00 0.00 42.86 0.00 (100.00) 0.00 (50.00) (50.00) 0.00 0.00 0.00 0.00
Total Expense
1,493,788.00
1,572,758.00
1,632,324.00
1,694,169.00
1,758,382.00
1,825,063.00
5.29
Total Planning and Development
1,147,863.00
1,226,733.00
1,275,918.00
1,327,070.00
1,380,269.00
1,435,607.00
6.87
11 General operating fund Planning and Development Revenue
Expense Planning-Admin Charge Planning-Salaries/Wages Planning-Student wages Planning-Wages regular Planning-Wages overtime Planning-Wages part-time & casual Planning-Travel & mileage Planning-Meetings food and beverage Planning-Freight and Courier Planning-publications & subscriptions Planning-Public Open Houses Planning-Land Survey/Consulting Planning-Appraisal Fees Planning-Board of Variance Expenses Planning-Agricultural Advisory Committe Planning-Advisory Planning Commision Exp Planning-Consulting Planning-Climate Action Projects Planning-Small Tools & Equipment Planning-Materials & supplies
-30-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Dev Eng - Admin Charge Dev Eng - Salaries/Wages Dev Eng - Wages Regular Dev Eng - Wages Overtime Dev Eng - Travel & mileage Dev Eng - Meetings food & beverage Dev Eng - Freight and Courier Dev Eng - Publications & subscriptions Dev Eng - Land survery/Consulting Dev Eng - Consulting Dev Eng - Equipment rental internal Dev Eng - Small tools & Equipment Dev Eng - Materials and supplies
110,002.00 151,278.00 450,357.00 500.00 500.00 500.00 250.00 500.00 750.00 38,000.00 250.00 500.00 500.00
112,525.00 158,842.00 472,875.00 500.00 500.00 500.00 0.00 500.00 0.00 43,000.00 0.00 500.00 500.00
115,901.00 165,196.00 491,790.00 515.00 515.00 515.00 0.00 515.00 0.00 48,000.00 0.00 515.00 515.00
119,378.00 171,803.00 511,461.00 530.00 530.00 530.00 0.00 530.00 0.00 53,000.00 0.00 530.00 530.00
122,959.00 178,676.00 531,920.00 546.00 546.00 546.00 0.00 546.00 0.00 58,000.00 0.00 546.00 546.00
126,648.00 185,823.00 553,197.00 563.00 563.00 563.00 0.00 563.00 0.00 63,000.00 0.00 563.00 563.00
2.29 5.00 5.00 0.00 0.00 0.00 (100.00) 0.00 (100.00) 13.16 (100.00) 0.00 0.00
Total Expense
753,887.00
790,242.00
823,977.00
858,822.00
894,831.00
932,046.00
4.82
Total Development Engineering
753,887.00
790,242.00
823,977.00
858,822.00
894,831.00
932,046.00
4.82
11 General operating fund Development Engineering Expense
-31-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Building permits fees
-2,111,600.00
-2,411,600.00
-2,483,948.00
-2,558,466.00
-2,635,220.00
-2,714,277.00
14.21
Total Revenue
-2,111,600.00
-2,411,600.00
-2,483,948.00
-2,558,466.00
-2,635,220.00
-2,714,277.00
14.21
Building - Admin Charge Building - Salaries/Wages Building - Wages regular Building - Wages overtime Building - Wages part-time & casual Building - Travel & mileage Building - Meetings Food & Bev Building - Freight and Courier Building - Publications & subscription Building - Insurance Vehicle Building - Vehicle Repairs Building - Vehicle Fuel & Oil Building - Small tools & equipment Building - Materials & supplies Building - Uniforms Building - Data Processing
247,879.00 176,796.00 1,006,193.00 2,000.00 25,000.00 250.00 500.00 500.00 1,000.00 6,100.00 2,000.00 4,000.00 1,000.00 1,000.00 2,000.00 15,000.00
263,204.00 185,636.00 1,056,503.00 2,000.00 10,000.00 250.00 500.00 500.00 1,000.00 4,600.00 2,000.00 4,000.00 1,000.00 1,000.00 2,000.00 15,000.00
271,100.00 193,061.00 1,098,763.00 2,060.00 10,300.00 258.00 515.00 515.00 1,030.00 4,738.00 2,060.00 4,120.00 1,030.00 1,030.00 2,060.00 15,450.00
279,233.00 200,784.00 1,142,713.00 2,122.00 10,609.00 265.00 530.00 530.00 1,061.00 4,880.00 2,122.00 4,244.00 1,061.00 1,061.00 2,122.00 15,914.00
287,610.00 208,815.00 1,188,422.00 2,185.00 10,927.00 273.00 546.00 546.00 1,093.00 5,027.00 2,185.00 4,371.00 1,093.00 1,093.00 2,185.00 16,391.00
296,238.00 217,168.00 1,235,959.00 2,251.00 11,255.00 281.00 563.00 563.00 1,126.00 5,177.00 2,251.00 4,502.00 1,126.00 1,126.00 2,251.00 16,883.00
6.18 5.00 5.00 0.00 (60.00) 0.00 0.00 0.00 0.00 (24.59) 0.00 0.00 0.00 0.00 0.00 0.00
Total Expense
1,491,218.00
1,549,193.00
1,608,090.00
1,669,251.00
1,732,762.00
1,798,720.00
3.89
Total Building
-620,382.00
-862,407.00
-875,858.00
-889,215.00
-902,458.00
-915,557.00
39.01
11 General operating fund Building Revenue
Expense
-32-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Business Licences Short Term Accomodation Fees
-280,000.00 -92,486.00
-300,000.00 -92,486.00
-309,000.00 -95,261.00
-318,270.00 -98,118.00
-327,818.00 -101,062.00
-337,653.00 -104,094.00
7.14 0.00
Total Revenue
-372,486.00
-392,486.00
-404,261.00
-416,388.00
-428,880.00
-441,747.00
5.37
Business Licencing-Wages regular Business Licencing-Contract Services Business Licencing-Materials & supplies Business Licencing-Uniforms
260,220.00 23,000.00 1,500.00 1,000.00
273,231.00 23,000.00 2,500.00 500.00
284,160.00 23,690.00 2,575.00 515.00
295,527.00 24,401.00 2,652.00 530.00
307,348.00 25,133.00 2,732.00 546.00
319,642.00 25,887.00 2,814.00 563.00
5.00 0.00 66.67 (50.00)
Total Expense
285,720.00
299,231.00
310,940.00
323,110.00
335,759.00
348,906.00
4.73
Total Business Licencing
-86,766.00
-93,255.00
-93,321.00
-93,278.00
-93,121.00
-92,841.00
7.48
11 General operating fund Business Licencing Revenue
Expense
-33-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
156,160.00 301,173.00 40,595.00 503,468.00 2,500.00 3,000.00 150.00 500.00 200.00 1,000.00 6,500.00 15,000.00 100,000.00 3,000.00 5,000.00 2,000.00 3,000.00
173,465.00 316,232.00 42,219.00 528,641.00 2,500.00 3,000.00 150.00 500.00 0.00 1,000.00 6,500.00 15,000.00 115,000.00 4,000.00 5,000.00 2,000.00 3,000.00
178,669.00 328,881.00 43,485.00 549,787.00 2,575.00 3,090.00 155.00 515.00 0.00 1,030.00 6,695.00 15,450.00 118,450.00 4,120.00 5,150.00 2,060.00 3,090.00
184,029.00 342,036.00 44,790.00 571,779.00 2,652.00 3,183.00 159.00 530.00 0.00 1,061.00 6,896.00 15,914.00 122,004.00 4,244.00 5,305.00 2,122.00 3,183.00
189,550.00 355,718.00 46,134.00 594,650.00 2,732.00 3,278.00 164.00 546.00 0.00 1,093.00 7,103.00 16,391.00 125,664.00 4,371.00 5,464.00 2,185.00 3,278.00
195,236.00 369,946.00 47,518.00 618,436.00 2,814.00 3,377.00 169.00 563.00 0.00 1,126.00 7,316.00 16,883.00 129,434.00 4,502.00 5,628.00 2,251.00 3,377.00
11.08 5.00 4.00 5.00 0.00 0.00 0.00 0.00 (100.00) 0.00 0.00 0.00 15.00 33.33 0.00 0.00 0.00
Total Expense
1,143,246.00
1,218,207.00
1,263,202.00
1,309,887.00
1,358,321.00
1,408,576.00
6.56
Total Engineering
1,143,246.00
1,218,207.00
1,263,202.00
1,309,887.00
1,358,321.00
1,408,576.00
6.56
11 General operating fund Engineering Expense Engineering - Admin Charge Engineering - Salaries/Wages Engineering - Wages Students Engineering-Wages regular Engineering-Wages overtime Engineering-Wages part-time & casual Engineering-Travel & Mileage Engineering-Meetings food & bev Engineering-Freight and Courier Engineering-Publications& Subscriptions Engineering-Insurance Vehicle Engineering-Contract Services Engineering-Consulting Engineering-Vehicle Repairs Engineering-Vehicle Fuel and Oil Engineering-Small tools & Equipment Engineering-Materials & Supplies
-34-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Library
1,636,180.00
1,858,743.00
1,914,505.00
1,971,940.00
2,031,099.00
2,092,032.00
13.60
Total Expense
1,636,180.00
1,858,743.00
1,914,505.00
1,971,940.00
2,031,099.00
2,092,032.00
13.60
Total Library
1,636,180.00
1,858,743.00
1,914,505.00
1,971,940.00
2,031,099.00
2,092,032.00
13.60
11 General operating fund Library Expense
-35-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Recovered Costs - Tourism
-16,500.00
-16,500.00
-16,995.00
-17,505.00
-18,030.00
-18,571.00
0.00
Total Revenue
-16,500.00
-16,500.00
-16,995.00
-17,505.00
-18,030.00
-18,571.00
0.00
Economic Dev-Salaries/Wages Economic Dev-Wages Regular Economic Dev-Travel and mileage Economic Dev-Dues and Memberships Economic Dev-Meetings Food & Beverage Economic Dev-Advertising Economic Dev-Committee Expenses Economic Dev-Special Events Economic Dev-Contract Services Economic Dev - Miscellaneous Tourism - Salaries/Wages Tourism - Wages Regular Tourism - Meetings food and beverages Tourism - Postage Tourism - Advertising Tourism - Marketing Promotion Tourism - Wine Trail Expenses Tourism - Westside Farm Loop Tourism - Contract Services Tourism - Vistors Centre Contract Tourism - Materials & Supplies
74,936.00 51,725.00 1,350.00 600.00 1,000.00 5,000.00 800.00 0.00 2,500.00 4,500.00 49,958.00 34,483.00 1,000.00 1,000.00 17,300.00 5,500.00 10,000.00 5,000.00 10,700.00 36,000.00 1,500.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00 142,411.00 0.00 0.00 0.00 88,663.00 500.00 1,000.00 17,300.00 5,500.00 15,000.00 0.00 10,700.00 36,000.00 1,500.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00 400,000.00 0.00 0.00 0.00 92,210.00 515.00 1,030.00 17,819.00 5,665.00 15,450.00 0.00 11,021.00 37,080.00 1,545.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00 412,000.00 0.00 0.00 0.00 95,898.00 530.00 1,061.00 18,354.00 5,835.00 15,914.00 0.00 11,352.00 38,192.00 1,591.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00 424,360.00 0.00 0.00 0.00 99,734.00 546.00 1,093.00 18,904.00 6,010.00 16,391.00 0.00 11,692.00 39,338.00 1,639.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00 437,091.00 0.00 0.00 0.00 103,723.00 563.00 1,126.00 19,471.00 6,190.00 16,883.00 0.00 12,043.00 40,518.00 1,688.00
(100.00) (100.00) (100.00) (100.00) (100.00) (100.00) (100.00) 0.00 (100.00) (100.00) (100.00) 157.12 (50.00) 0.00 0.00 0.00 50.00 (100.00) 0.00 0.00 0.00
Total Expense
314,852.00
318,574.00
582,335.00
600,727.00
619,707.00
639,296.00
1.18
Total Economic Development
298,352.00
302,074.00
565,340.00
583,222.00
601,677.00
620,725.00
1.25
11 General operating fund Economic Development Revenue
Expense
-36-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
PRC - Leisure Guide advertising Rec Program - Other Revenue Rec Program - Adult Rec Program - Youth
-20,000.00 -2,500.00 -85,000.00 -215,000.00
-25,000.00 0.00 -105,000.00 -290,000.00
-25,750.00 0.00 -108,150.00 -298,700.00
-26,523.00 0.00 -111,395.00 -307,661.00
-27,318.00 0.00 -114,736.00 -316,891.00
-28,138.00 0.00 -118,178.00 -326,398.00
25.00 (100.00) 23.53 34.88
Total Revenue
-322,500.00
-420,000.00
-432,600.00
-445,579.00
-458,945.00
-472,714.00
30.23
111,000.00 1,700.00 202,169.00 145,947.00 27,605.00 35,000.00 135,000.00 461,954.00 9,500.00 5,000.00 1,000.00 500.00 4,000.00 20,000.00 75.00 26,520.00 45,000.00 1,800.00 21,308.00 55,000.00 500.00 1,000.00 3,500.00 20,000.00 15,000.00 130,000.00
120,000.00 1,700.00 242,228.00 153,244.00 28,709.00 70,000.00 145,000.00 485,052.00 9,500.00 5,000.00 1,000.00 500.00 4,000.00 20,000.00 75.00 0.00 45,000.00 1,800.00 23,308.00 65,000.00 500.00 1,000.00 3,500.00 30,000.00 20,000.00 225,000.00
123,600.00 1,751.00 249,495.00 159,374.00 29,570.00 72,100.00 149,350.00 504,454.00 9,785.00 5,150.00 1,030.00 515.00 4,120.00 20,600.00 77.00 0.00 46,350.00 1,854.00 24,007.00 66,950.00 515.00 1,030.00 3,605.00 30,900.00 20,600.00 231,750.00
127,308.00 1,804.00 256,980.00 165,749.00 30,458.00 74,263.00 153,831.00 524,632.00 10,079.00 5,305.00 1,061.00 530.00 4,244.00 21,218.00 80.00 0.00 47,741.00 1,910.00 24,727.00 68,959.00 530.00 1,061.00 3,713.00 31,827.00 21,218.00 238,703.00
131,127.00 1,858.00 264,690.00 172,379.00 31,371.00 76,491.00 158,445.00 545,617.00 10,381.00 5,464.00 1,093.00 546.00 4,371.00 21,855.00 82.00 0.00 49,173.00 1,967.00 25,469.00 71,027.00 546.00 1,093.00 3,825.00 32,782.00 21,855.00 245,864.00
135,061.00 1,913.00 272,630.00 179,274.00 32,312.00 78,786.00 163,199.00 567,442.00 10,692.00 5,628.00 1,126.00 563.00 4,502.00 22,510.00 84.00 0.00 50,648.00 2,026.00 26,233.00 73,158.00 563.00 1,126.00 3,939.00 33,765.00 22,510.00 253,239.00
8.11 0.00 19.81 5.00 4.00 100.00 7.41 5.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (100.00) 0.00 0.00 9.39 18.18 0.00 0.00 0.00 50.00 33.33 73.08
Total Expense
1,480,078.00
1,701,116.00
1,758,532.00
1,817,931.00
1,879,371.00
1,942,929.00
14.93
Total Recreation
1,157,578.00
1,281,116.00
1,325,932.00
1,372,352.00
1,420,426.00
1,470,215.00
10.67
11 General operating fund Recreation Revenue
Expense Culture - Special Events Rec-Socan Expense Rec Prog-Admin Charge Rec prog-Salaries/Wages Recreation - Student Wages Recreation - Wages Employee Instructors Recreation - Wages Skate and Sport Rec prog - Wages regular Rec prog - Wages overtime Rec prog - Wages Part-time &casual Rec Prog - Travel and mileage Rec Prog - Meetings Food & Bev Rec prog - Advertising Rec Prog - Marketing Rec prog - Publications & subs Rec - Boys & Girls Club Contract Rec Prog-ActiveNET License Fees Rec Prog-Vehicle Insurance Rec prog-Insurance property Rec prog - Contract services Rec Prog - Vehicle Repairs Rec Prog - Vehicle Fuel and Oil Rec Prog- Lion's Hall Small tools & Supp Rec prog-Program supplies Recreation - Bank Charges Youth Rec cen-Contract services
-37-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
-36,000.00 0.00 -603,160.00 -614,867.00 -24,000.00 -2,500.00 -12,000.00 -55,000.00 -40,000.00
-345,000.00 -20,000.00 -653,160.00 -661,767.00 -24,000.00 -2,500.00 -12,000.00 -60,000.00 -50,000.00
-355,350.00 -20,600.00 -672,755.00 -681,620.00 -24,720.00 -2,575.00 -12,360.00 -61,800.00 -51,500.00
-366,011.00 -21,218.00 -692,936.00 -702,070.00 -25,462.00 -2,652.00 -12,731.00 -63,654.00 -53,045.00
-376,991.00 -21,855.00 -713,725.00 -723,131.00 -26,225.00 -2,732.00 -13,113.00 -65,564.00 -54,636.00
-388,301.00 -22,510.00 -735,137.00 -744,825.00 -27,012.00 -2,814.00 -13,506.00 -67,531.00 -56,275.00
858.33 0.00 8.29 7.63 0.00 0.00 0.00 9.09 25.00
-1,387,527.00
-1,828,427.00
-1,883,280.00
-1,939,779.00
-1,997,972.00
-2,057,911.00
31.78
Multi Sport Dome Facilities-Johnson Bentley Aquatic Cen Facilities-Lions Hall Facilities-Mt Boucherie Recreation Cen Facilities-Seniors Activity Centre Facilities-Mar Jok Neighbourhood Learn Facilities-City Hall Faciiites-Lakeview Heights City Hall Facilities-Anders hall
107,334.00 997,914.00 119,168.00 2,303,155.00 80,560.00 40,000.00 258,538.00 95,875.00 35,534.00
131,476.00 1,037,970.00 132,376.00 2,509,415.00 91,253.00 40,000.00 491,805.00 27,875.00 29,676.00
135,450.00 1,069,704.00 136,496.00 2,621,489.00 94,288.00 41,200.00 507,035.00 28,711.00 30,596.00
139,544.00 1,102,414.00 140,747.00 2,711,704.00 97,427.00 42,436.00 522,743.00 29,572.00 42,600.00
143,762.00 1,136,131.00 145,128.00 2,805,084.00 100,668.00 43,709.00 538,939.00 30,460.00 43,878.00
148,111.00 1,170,883.00 149,651.00 2,901,751.00 104,026.00 45,020.00 555,643.00 31,374.00 45,195.00
22.49 4.01 11.08 8.96 13.27 0.00 90.23 (70.93) (16.49)
Total Expense
4,038,078.00
4,491,846.00
4,664,969.00
4,829,187.00
4,987,759.00
5,151,654.00
11.24
Facilities-Elliott Road
49,000.00
53,000.00
54,590.00
56,228.00
57,914.00
59,654.00
8.16
Total Expense
49,000.00
53,000.00
54,590.00
56,228.00
57,914.00
59,654.00
8.16
Total Facilities
2,699,551.00
2,716,419.00
2,836,279.00
2,945,636.00
3,047,701.00
3,153,397.00
0.62
11 General operating fund Facilities Revenue Rental Income Recovered Costs - Facilities Recovered Costs-Parks, Rec Culture Arena Facility Rentals Westside Warrier Contract Lakeview Heights Tennis Club Revenue Lakeview Heights Community Hall Rental Sports Dome Revenue Sale of Goods and Services-Arena Total Revenue Expense
Expense
-38-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Recovered Costs-Parks Parks Revenue Playing fields rentals
0.00 -10,000.00 -35,079.00
-20,000.00 -10,000.00 -45,079.00
-20,600.00 -10,300.00 -46,431.00
-21,218.00 -10,609.00 -47,824.00
-21,855.00 -10,927.00 -49,259.00
-22,510.00 -11,255.00 -50,737.00
0.00 0.00 28.51
Total Revenue
-45,079.00
-75,079.00
-77,331.00
-79,651.00
-82,041.00
-84,502.00
66.55
490,216.00 151,382.00 153,055.00 1,242,187.00 5,000.00 1,000.00 600.00 20,000.00 10,000.00 50,000.00 40,000.00 28,400.00 50,000.00 75,000.00 85,000.00 4,000.00 8,000.00 35,000.00 9,000.00 35,000.00 2,000.00 15,000.00 12,000.00 15,000.00 25,000.00 10,000.00 25,000.00 60,000.00 4,500.00 42,000.00 60,000.00 7,500.00 5,000.00 14,000.00 2,000.00 8,000.00
541,690.00 158,951.00 159,177.00 1,304,296.00 20,000.00 1,000.00 600.00 20,000.00 10,000.00 40,000.00 50,000.00 28,400.00 50,000.00 93,750.00 85,000.00 4,000.00 8,000.00 40,000.00 9,000.00 40,000.00 2,000.00 15,000.00 12,000.00 20,000.00 30,000.00 10,000.00 30,000.00 70,000.00 4,500.00 47,000.00 60,000.00 10,500.00 5,000.00 14,000.00 2,000.00 6,000.00
557,941.00 165,309.00 163,953.00 1,356,468.00 20,600.00 1,030.00 618.00 20,600.00 10,300.00 41,200.00 51,500.00 29,252.00 51,500.00 96,563.00 89,350.00 4,120.00 8,240.00 41,200.00 9,270.00 41,200.00 2,060.00 15,450.00 12,360.00 20,600.00 30,900.00 10,300.00 30,900.00 72,100.00 4,635.00 48,410.00 61,800.00 10,815.00 5,150.00 14,420.00 2,060.00 6,180.00
574,679.00 171,922.00 168,871.00 1,410,727.00 21,218.00 1,061.00 637.00 21,218.00 10,609.00 42,436.00 53,045.00 30,130.00 53,045.00 99,459.00 92,031.00 4,244.00 8,487.00 42,436.00 9,548.00 42,436.00 2,122.00 15,914.00 12,731.00 21,218.00 31,827.00 10,609.00 31,827.00 74,263.00 4,774.00 49,862.00 63,654.00 11,139.00 5,305.00 14,853.00 2,122.00 6,365.00
591,919.00 178,798.00 173,937.00 1,467,156.00 21,855.00 1,093.00 656.00 21,855.00 10,927.00 43,709.00 54,636.00 31,033.00 54,636.00 102,443.00 94,791.00 4,371.00 8,742.00 43,709.00 9,835.00 43,709.00 2,185.00 16,391.00 13,113.00 21,855.00 32,782.00 10,927.00 32,782.00 76,491.00 4,917.00 51,358.00 65,564.00 11,474.00 5,464.00 15,298.00 2,185.00 6,556.00
609,677.00 185,950.00 179,155.00 1,525,842.00 22,510.00 1,126.00 675.00 22,510.00 11,255.00 45,020.00 56,275.00 31,964.00 56,275.00 105,516.00 97,635.00 4,502.00 9,004.00 45,020.00 10,130.00 45,020.00 2,251.00 16,883.00 13,506.00 22,510.00 33,765.00 11,255.00 33,765.00 78,786.00 5,065.00 52,899.00 67,531.00 11,818.00 5,628.00 15,757.00 2,251.00 6,753.00
10.50 5.00 4.00 5.00 300.00 0.00 0.00 0.00 0.00 (20.00) 25.00 0.00 0.00 25.00 0.00 0.00 0.00 14.29 0.00 14.29 0.00 0.00 0.00 33.33 20.00 0.00 20.00 16.67 0.00 11.90 0.00 40.00 0.00 0.00 0.00 (25.00)
11 General operating fund Parks Revenue
Expense Parks-Admin Charge Parks Operating - Salaries/Wages Parks Students - Salaries/Wages Parks operating-Wages regular Parks operating-Wages overtime Parks - Meetings food and beverages Parks - Freight and Courier Parks - Hazzard Tree Removal Parks - Parking Lot Maintenance Parks - Geese Managment Parks - Biffy Rental Parks - Insurance -Vehicle Parks - Wildfire Mitigation Parks - Snow Removal Parks - Contract services Parks - Traffic Management Parks - Boulevard Maintenance Parks - Streetscape Improvements Parks - Spray Park Maintenance Parks - Sports Field Ground Maintenance Parks - Open Space Ground Maintenance Parks - Neighbourhood Ground Maintenance Parks - Waterfront Ground Maintenance Parks - Ground maintenance Parks - Irrigation maintenance Parks - Signage Parks - Building Maintenance Parks - Security Parks - Equipment maintenance Parks - Vehicle Repairs Parks - Vehicle Fuel and Oil Parks - Vandalism Repairs Parks - Equip rental external Parks - small tools & equipment Parks - Miscellaneous Parks - Materials & supplies
-39-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
16,000.00 7,000.00 12,000.00 175,000.00 30,000.00 16,000.00 6,000.00 225,737.00 1,500.00 2,500.00 3,000.00 10,000.00 4,000.00 2,000.00
16,000.00 9,000.00 12,000.00 175,000.00 30,000.00 16,000.00 6,000.00 237,024.00 1,500.00 2,500.00 3,000.00 10,000.00 4,000.00 2,000.00
16,480.00 9,270.00 12,360.00 180,250.00 30,900.00 16,480.00 6,180.00 246,505.00 1,545.00 2,575.00 3,090.00 10,300.00 4,120.00 2,060.00
16,974.00 9,548.00 12,731.00 185,658.00 31,827.00 16,974.00 6,365.00 256,365.00 1,591.00 2,652.00 3,183.00 10,609.00 4,244.00 2,122.00
17,484.00 9,835.00 13,113.00 191,227.00 32,782.00 17,484.00 6,556.00 266,620.00 1,639.00 2,732.00 3,278.00 10,927.00 4,371.00 2,185.00
18,008.00 10,130.00 13,506.00 196,964.00 33,765.00 18,008.00 6,753.00 277,284.00 1,688.00 2,814.00 3,377.00 11,255.00 4,502.00 2,251.00
0.00 28.57 0.00 0.00 0.00 0.00 0.00 5.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Expense
3,310,577.00
3,525,888.00
3,650,469.00
3,777,667.00
3,909,385.00
4,045,789.00
6.50
Total Parks
3,265,498.00
3,450,809.00
3,573,138.00
3,698,016.00
3,827,344.00
3,961,287.00
5.67
11 General operating fund Parks - Janitorial Supplies Parks - Safety Supplies Parks - Uniforms and Personal Protection Parks - Municipal utilities Parks - Electricity Parks - Gifts & Legacies Parks - Recoverable Costs Turf Mowing - Wages Regular Turf Mowing - Wages Overtime Turf Mowing - Insurance - Vehicle Turf Mowing - Equipment Maintenance Turf Mowing - Vehicle Fuel & Oil Turf Mowing - Small Tools & Equipment Turf Mowing - Materials & Supplies
-40-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Museum - Contract Expense Museum - Operation Contract Museum - Building Maintenance Museum - Electricity Museum - Contingency
2,000.00 90,000.00 4,000.00 10,000.00 5,000.00
2,000.00 90,000.00 4,000.00 11,000.00 5,000.00
2,060.00 92,700.00 4,120.00 11,330.00 5,150.00
2,122.00 95,481.00 4,244.00 11,670.00 5,305.00
2,185.00 98,345.00 4,371.00 12,020.00 5,464.00
2,251.00 101,296.00 4,502.00 12,381.00 5,628.00
0.00 0.00 0.00 10.00 0.00
Total Expense
111,000.00
112,000.00
115,360.00
118,822.00
122,385.00
126,058.00
0.90
Total Museum
111,000.00
112,000.00
115,360.00
118,822.00
122,385.00
126,058.00
0.90
11 General operating fund Museum Expense
-41-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Storm Drainage-Taxes
-517,637.00
-584,465.00
-622,453.00
-662,916.00
-699,375.00
-737,838.00
12.91
Total Revenue
-517,637.00
-584,465.00
-622,453.00
-662,916.00
-699,375.00
-737,838.00
12.91
Storm Drainage-Wages Storm Drainage-Wages Regular Storm Drainage-Wages Overtime Storm Drainage-Wages Part time & Casual Storm Drainage - Annual sediment removal Storm Drainage-Ins Vehicle Storm Drainage-Contract Services Storm Drainage-EMCON/AEL Contract Storm Drainage-Traffic control contract Storm Drainage-VAC Truck Nozzles Equip Storm Drainage- Vehicle Repairs Storm Drainage-Vehicle Fuel and Oil Storm Drainage-Catch Basin Repairs Storm Drainage-Rental Equipment (exter Storm Drainage-Small tools & equipment Storm Drainage-Miscellaneous Storm Drainage-Materials&Supplies Storm Drainage-VAC Truck mat&supplies Storm Drainage-Waste disposal Storm Drainage-VAC Truck Wear Parts Trsfr To Storm Drainage Reserve
57,570.00 102,373.00 5,000.00 9,500.00 50,000.00 1,300.00 75,000.00 39,120.00 25,000.00 10,000.00 2,000.00 18,774.00 30,000.00 10,000.00 5,000.00 32,500.00 22,000.00 5,000.00 10,000.00 7,500.00 0.00
60,449.00 107,492.00 5,000.00 0.00 50,000.00 1,300.00 75,000.00 41,858.00 25,500.00 10,000.00 2,000.00 18,774.00 30,000.00 10,000.00 5,000.00 32,500.00 22,000.00 5,000.00 10,000.00 10,000.00 62,592.00
62,866.00 111,791.00 5,150.00 0.00 51,500.00 1,339.00 77,250.00 43,114.00 26,265.00 10,300.00 2,060.00 19,337.00 30,900.00 10,300.00 5,150.00 33,475.00 22,660.00 5,150.00 10,300.00 10,300.00 83,246.00
65,381.00 116,263.00 5,305.00 0.00 53,045.00 1,379.00 79,568.00 44,408.00 27,053.00 10,609.00 2,122.00 19,917.00 31,827.00 10,609.00 5,305.00 34,479.00 23,340.00 5,305.00 10,609.00 10,609.00 105,783.00
67,996.00 120,913.00 5,464.00 0.00 54,636.00 1,421.00 81,955.00 45,740.00 27,865.00 10,927.00 2,185.00 20,515.00 32,782.00 10,927.00 5,464.00 35,514.00 24,040.00 5,464.00 10,927.00 10,927.00 123,713.00
70,716.00 125,750.00 5,628.00 0.00 56,275.00 1,463.00 84,413.00 47,112.00 28,700.00 11,255.00 2,251.00 21,130.00 33,765.00 11,255.00 5,628.00 36,579.00 24,761.00 5,628.00 11,255.00 11,255.00 143,019.00
5.00 5.00 0.00 (100.00) 0.00 0.00 0.00 7.00 2.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 33.33 0.00
Total Expense
517,637.00
584,465.00
622,453.00
662,916.00
699,375.00
737,838.00
12.91
0.00
0.00
0.00
0.00
0.00
0.00
0.00
35 Storm Drainage - Operating Fund Storm Sewer Revenue
Expense
Total Storm Sewer
-42-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Trsfr to Own Reserve-Future Expenditure Trsf to Own Reserve-Gas Tax Trsfr to Own Reserve-Equip Replacement Trsfr to Own Reserve-General Cap fund Transfer to Reserves-RCMP Reserve Trsfr to Own Reserve-Fire Dept Equip Res Trsfr to Own Reserve-Elections Trsfr to Own Reserve-New City Hall Trsfr to Reserve-Facilities (Fire Hall) Trsfr to Main City Software Platform Res Trsfr to Recreation Reserve Trsfr to Own Reserve-COR Audit Trsfr to Own Reserve-1% Infras. Levy Trasnfer to Reserves Solid Waste
485,000.00 1,420,117.00 1,052,250.00 4,978,746.00 315,069.00 702,000.00 22,000.00 700,000.00 500,000.00 250,000.00 107,116.00 9,000.00 1,119,947.00 60,000.00
495,000.00 1,420,117.00 1,100,654.00 5,023,746.00 315,069.00 744,120.00 25,000.00 700,000.00 500,000.00 250,000.00 107,116.00 9,000.00 1,119,947.00 60,000.00
509,850.00 1,462,721.00 1,133,674.00 5,174,458.00 324,521.00 766,444.00 25,750.00 721,000.00 515,000.00 257,500.00 110,329.00 9,270.00 1,153,545.00 61,800.00
525,146.00 1,506,602.00 1,167,684.00 5,329,692.00 334,257.00 789,437.00 26,523.00 742,630.00 530,450.00 265,225.00 113,639.00 9,548.00 1,188,152.00 63,654.00
540,900.00 1,551,800.00 1,202,714.00 5,489,583.00 344,284.00 813,120.00 27,318.00 764,909.00 546,364.00 273,182.00 117,049.00 9,835.00 1,223,796.00 65,564.00
557,127.00 1,598,354.00 1,238,796.00 5,654,270.00 354,613.00 837,514.00 28,138.00 787,856.00 562,754.00 281,377.00 120,560.00 10,130.00 1,260,510.00 67,531.00
2.06 0.00 4.60 0.90 0.00 6.00 13.64 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Expense
11,721,245.00
11,869,769.00
12,225,862.00
12,592,639.00
12,970,418.00
13,359,530.00
1.27
Total Transfer to Reserve
11,721,245.00
11,869,769.00
12,225,862.00
12,592,639.00
12,970,418.00
13,359,530.00
1.27
11 General operating fund Transfer to Reserve Expense
-43-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
MFA Eqpt Financing Proceeds Transfer from Cap Res-to Operating Reserve - Equipment Replacement Trsf from reserves-Fire Equipment Replac Trsfr from Reserves-Playground Equipment Reserve - Future Expenditures Transfer from Reserves-Solid Waste Reserve - Policing Trsfr from Gas Tax Reserve Transfer from Reserves - Elections Transfer From Reserve - Land Acquisition Trans From Res - To Construct City hall Trans From Res - To Construct Yard Trans From Res - Community Hall Transfer from Reserves-COVID Restart DCC's - Roads DCC's - Parks Trsf from reserves-Sewer
-1,157,626.00 -803,508.00 -3,321,518.00 -1,471,000.00 -56.00 -1,721,930.00 -16,269.00 -479,608.00 -6,092,223.00 -50,000.00 -4,554,805.00 -6,822,574.00 -181,931.00 -150,000.00 -1,612,748.00 -4,738,010.00 -67,000.00 -1,061,249.00
0.00 -835,623.00 -278,283.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -32,428.00
0.00 -860,692.00 -278,283.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -32,428.00
0.00 -886,513.00 -228,366.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -32,428.00
0.00 -913,108.00 -156,041.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -32,428.00
0.00 -940,501.00 -160,722.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -32,428.00
(100.00) 4.00 (91.62) (100.00) (100.00) (100.00) (100.00) (100.00) (100.00) (100.00) (100.00) (100.00) (100.00) (100.00) (100.00) (100.00) (100.00) (96.94)
Total Revenue
-34,302,055.00
-1,146,334.00
-1,171,403.00
-1,147,307.00
-1,101,577.00
-1,133,651.00
(96.66)
Total Transfer from Reserve
-34,302,055.00
-1,146,334.00
-1,171,403.00
-1,147,307.00
-1,101,577.00
-1,133,651.00
(96.66)
11 General operating fund Transfer from Reserve Revenue
-44-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
WKW-Bulk Water Station Revenue WKW-User Fees WKW-User Fee Flat Rose Valley Debt WKW-User Fee Flat Powers Creek Debt WKW-Other Revenue WKW-Water Shut Off/On Revenue WKW-Interest Income WKW-Transfer from Reserves Water Local Tax-Green Bay
-10,000.00 -4,200,000.00 -5,700,000.00 -3,700,000.00 -721,609.00 -50,000.00 -10,658.00 -3,667,780.00 -30,557.00
-15,000.00 -4,326,000.00 -5,871,000.00 -3,811,000.00 -721,609.00 -50,000.00 -10,658.00 -99,904.00 -30,557.00
-15,450.00 -4,468,758.00 -6,064,743.00 -3,936,763.00 -743,257.00 -51,500.00 -10,978.00 -102,408.00 -31,474.00
-15,914.00 -4,616,227.00 -6,264,880.00 -4,066,676.00 -765,555.00 -53,045.00 -11,307.00 -16,463.00 -32,418.00
-16,391.00 -4,768,563.00 -6,471,621.00 -4,200,876.00 -788,522.00 -54,636.00 -11,646.00 -16,463.00 -33,390.00
-16,883.00 -4,925,925.00 -6,685,184.00 -4,339,505.00 -812,177.00 -56,275.00 -11,996.00 -16,463.00 -34,392.00
50.00 3.00 3.00 3.00 0.00 0.00 0.00 (97.28) 0.00
Total Revenue
-18,090,604.00
-14,935,728.00
-15,425,331.00
-15,842,485.00
-16,362,108.00
-16,898,800.00
(17.44)
2,024,673.00 39,000.00 1,402,800.00 41,000.00 25,000.00 4,148,425.00 101,600.00 50,000.00 75,000.00 22,000.00 2,500.00 2,000.00 42,000.00 228,590.00 120,000.00 22,000.00 45,000.00 95,000.00 20,000.00 36,000.00 24,000.00 40,000.00 20,500.00 5,000.00 13,000.00 1,500.00 11,000.00 19,000.00 27,500.00 40,000.00
2,112,080.00 30,000.00 1,482,457.00 41,000.00 25,000.00 4,154,887.00 101,100.00 35,000.00 50,000.00 32,000.00 2,500.00 2,000.00 60,000.00 235,520.00 120,000.00 27,000.00 45,000.00 95,000.00 15,000.00 25,000.00 18,000.00 45,000.00 12,000.00 5,000.00 13,000.00 1,500.00 11,000.00 19,000.00 27,500.00 40,000.00
2,185,144.00 30,900.00 1,554,174.00 42,230.00 25,750.00 4,288,403.00 104,133.00 36,050.00 51,500.00 32,960.00 2,575.00 2,060.00 61,800.00 244,040.00 123,600.00 27,810.00 46,350.00 97,850.00 15,450.00 25,750.00 18,540.00 46,350.00 12,360.00 5,150.00 13,390.00 1,545.00 11,330.00 19,570.00 28,325.00 41,200.00
2,260,769.00 31,828.00 1,631,921.00 43,496.00 26,522.00 4,426,282.00 107,259.00 37,132.00 53,045.00 33,949.00 2,652.00 2,122.00 63,655.00 252,875.00 127,308.00 28,645.00 47,741.00 100,786.00 15,914.00 26,523.00 19,096.00 47,741.00 12,731.00 5,305.00 13,792.00 1,591.00 11,670.00 20,158.00 29,175.00 42,436.00
2,339,098.00 32,782.00 1,708,073.00 44,802.00 27,318.00 4,568,659.00 110,475.00 38,246.00 54,637.00 34,967.00 2,732.00 2,185.00 65,564.00 262,035.00 131,127.00 29,504.00 49,173.00 103,810.00 16,391.00 27,319.00 19,669.00 49,172.00 13,113.00 5,464.00 14,206.00 1,639.00 12,020.00 20,762.00 30,050.00 43,710.00
2,420,187.00 33,766.00 1,786,760.00 46,146.00 28,137.00 4,715,701.00 113,790.00 39,393.00 56,275.00 36,016.00 2,814.00 2,251.00 67,531.00 271,533.00 135,061.00 30,389.00 50,648.00 106,923.00 16,883.00 28,138.00 20,259.00 50,648.00 13,507.00 5,628.00 14,632.00 1,689.00 12,380.00 21,385.00 30,952.00 45,020.00
4.32 (23.08) 5.68 0.00 0.00 0.16 (0.49) (30.00) (33.33) 45.45 0.00 0.00 42.86 3.03 0.00 22.73 0.00 0.00 (25.00) (30.56) (25.00) 12.50 (41.46) 0.00 0.00 0.00 0.00 0.00 0.00 0.00
25 West Kelowna Water System West Kelowna Water Revenue
Expense WKW-WTP-PC Powers Creek - Water Shed WKW-WTP-RV Rose Valley - Water Shed WKW-RMR-Bulk Water System WKW General WKW-Building WKW-OPM-Chemical and Disinfection Syst WKW-OPM-Flushing Program WKW-OPM-Reservoir Maintenance/Cleaning WKW-OPM-Cross Connection Control Progr WKW-OPM-Valve Exercising Program WKW-OPM-Hydrant Maintenance Program WKW-OPM-Water Metering WKW-OPM-Water Metering-replacements WKW-OPM-PRV Maintenance WKW-OPM-Booster Station Maintenance WKW-OPM-Water Quality Monitoring Progr WKW-OPM-Instrumentation WKW-OPM-Communications/Radio/PLC/SCADA WKW-OPM-Electrical WKW-OPM-Water Distribution WKW-RMR-Chemical and Disinfection Syst WKW-RMR-Flushing WKW-RMR-Reservoir Repair WKW-RMR-Blackflow Assembly WKW-RMR-Value Repair / Replacement WKW-RMR-Hydrant Repair / Replacement WKW-RMR-PRV Repair WKW-RMR-Booster Station
-45-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
WKW-RMR-Reactive Water Quality Monitor WKW-RMR-Instrumentation Repair / Repla WKW-RMR-Communications/Radio/PLC/SCADA WKW-RMR-Electrical WKW-RMR-Water Distribution WKW-Rounds/Inspections/Routine Operati WKW-Reactive/Corrective Maint/Repair WKW-Preventative Maintenance WKW-Request For Service (Water on/off, WKW-Standard On-Call Pay WKW-Transfer to Reserves WKW Long Term Debt Principal MFA Short-term Debt Principal WKW Long Term Debt Interest MFA Short-term Debt Interest
6,500.00 8,500.00 15,000.00 7,500.00 160,200.00 1,056,857.00 305,000.00 214,000.00 61,000.00 65,000.00 2,882,814.00 724,772.00 14,354.00 171,594.00 2,109.00
6,500.00 8,500.00 15,000.00 7,500.00 184,900.00 1,106,927.00 317,750.00 224,200.00 63,550.00 68,250.00 3,055,783.00 722,825.00 14,955.00 171,594.00 84,950.00
6,695.00 8,755.00 15,450.00 7,725.00 190,447.00 1,150,251.00 329,960.00 233,068.00 65,992.00 70,980.00 3,147,745.00 722,825.00 15,590.00 176,742.00 86,817.00
6,896.00 9,018.00 15,914.00 7,957.00 196,161.00 1,195,280.00 342,643.00 242,288.00 68,529.00 73,819.00 3,242,183.00 722,825.00 12,619.00 182,044.00 190.00
7,103.00 9,289.00 16,391.00 8,196.00 202,045.00 1,242,081.00 355,818.00 251,873.00 71,163.00 76,772.00 3,339,151.00 722,825.00 12,998.00 187,505.00 196.00
7,316.00 9,567.00 16,883.00 8,442.00 208,107.00 1,290,719.00 369,505.00 261,839.00 73,896.00 79,838.00 3,438,702.00 722,825.00 13,387.00 193,130.00 202.00
0.00 0.00 0.00 0.00 15.42 4.74 4.18 4.77 4.18 5.00 6.00 (0.27) 4.19 0.00 3,927.98
Total Expense
14,439,288.00
14,935,728.00
15,425,331.00
15,842,485.00
16,362,108.00
16,898,800.00
3.44
Total West Kelowna Water
-3,651,316.00
0.00
0.00
0.00
0.00
0.00
(100.00)
25 West Kelowna Water System
-46-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Cond Operating Grant - OBWB Sewer Gran Sewer Domestic User Fees Sewer Domestic User Fees RDCO Sewer Misc Other Income Transfer from reserves Sewer Local Service Levy
-30,000.00 -4,053,308.00 -2,040,506.00 -88,390.00 -1,061,249.00 -554,978.00
0.00 -4,174,907.00 -2,101,721.00 -88,390.00 -32,428.00 -554,978.00
0.00 -4,306,417.00 -2,167,925.00 -91,042.00 -32,428.00 -571,627.00
0.00 -4,442,069.00 -2,236,215.00 -93,773.00 -32,428.00 -588,776.00
0.00 -4,581,994.00 -2,306,656.00 -96,586.00 -32,428.00 -606,439.00
0.00 -4,726,327.00 -2,379,315.00 -99,484.00 -32,428.00 -624,633.00
(100.00) 3.00 3.00 0.00 (96.94) 0.00
Total Revenue
-7,828,431.00
-6,952,424.00
-7,169,439.00
-7,393,261.00
-7,624,103.00
-7,862,187.00
(11.19)
Sewer administration Sewer collection system Sewer lift stations Transfer to Reserves Long term debt - principal MFA Short-term Debt Principal Long term debt - interest MFA Short-term Debt Interest
4,783,565.00 449,457.00 248,188.00 618,932.00 337,375.00 28,273.00 329,665.00 4,155.00
4,886,570.00 461,630.00 248,688.00 656,068.00 337,375.00 29,456.00 329,665.00 2,972.00
5,038,556.00 478,035.00 256,149.00 677,220.00 347,496.00 30,709.00 339,555.00 1,719.00
5,202,513.00 495,035.00 263,833.00 698,986.00 357,921.00 24,856.00 349,742.00 375.00
5,363,444.00 512,651.00 271,748.00 721,380.00 368,659.00 25,601.00 360,234.00 386.00
5,529,437.00 530,904.00 279,901.00 744,418.00 379,719.00 26,369.00 371,041.00 398.00
2.15 2.71 0.20 6.00 0.00 4.18 0.00 (28.47)
Total Expense
6,799,610.00
6,952,424.00
7,169,439.00
7,393,261.00
7,624,103.00
7,862,187.00
2.25
Total West Kelowna Sewer
-1,028,821.00
0.00
0.00
0.00
0.00
0.00
(100.00)
31 Sewer operating fund West Kelowna Sewer Revenue
Expense
-47-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Parcel Tax - Landfill Transfer Station Parcel Tax - Serile Insect Release Parcel Taxes-RDCO Solid Waste&Recycling Coll for others-School Tax Addtional School Taxes Collected Coll for others-Reg Hospital District CORD General taxes collected BCAA Taxes collected MFA Taxes collected Coll for other-CORD SIR Taxes
-577,621.00 -13,192.00 -268,777.00 -17,000,000.00 -600,000.00 -3,100,000.00 -3,694,036.00 -550,000.00 -3,000.00 -155,622.00
-577,621.00 -13,192.00 -268,777.00 -17,000,000.00 -600,000.00 -3,100,000.00 -3,694,036.00 -550,000.00 -3,000.00 -155,622.00
-594,950.00 -13,588.00 -276,840.00 -17,510,000.00 -618,000.00 -3,193,000.00 -3,810,648.00 -566,500.00 -3,090.00 -154,500.00
-612,798.00 -13,995.00 -285,146.00 -18,035,300.00 -636,540.00 -3,288,790.00 -3,924,967.00 -583,495.00 -3,183.00 -159,135.00
-631,182.00 -14,415.00 -293,700.00 -18,576,359.00 -655,636.00 -3,387,454.00 -4,042,716.00 -601,000.00 -3,278.00 -163,909.00
-650,118.00 -14,848.00 -302,511.00 -19,133,650.00 -675,305.00 -3,489,078.00 -4,163,998.00 -619,030.00 -3,376.00 -168,826.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Revenue
-25,962,248.00
-25,962,248.00
-26,741,116.00
-27,543,349.00
-28,369,649.00
-29,220,740.00
0.00
School District Taxes Paid Regional Hospital District Taxes Paid CORD Taxes Paid BCAA Taxes Paid MFA Taxes Paid RDCO Garbage& Recycling Parcel Taxes Pd RDCO Transfer Station Parcel Taxes Paid CORD SIR taxes paid
17,600,000.00 3,100,000.00 3,849,658.00 550,000.00 3,000.00 268,777.00 577,621.00 13,192.00
17,600,000.00 3,100,000.00 3,849,658.00 550,000.00 3,000.00 268,777.00 577,621.00 13,192.00
18,128,000.00 3,193,000.00 3,965,148.00 566,500.00 3,090.00 276,840.00 594,950.00 13,588.00
18,671,840.00 3,288,790.00 4,084,102.00 583,495.00 3,183.00 285,146.00 612,798.00 13,995.00
19,231,995.00 3,387,454.00 4,206,625.00 601,000.00 3,278.00 293,700.00 631,182.00 14,415.00
19,808,955.00 3,489,077.00 4,332,824.00 619,030.00 3,377.00 302,511.00 650,118.00 14,848.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Expense
25,962,248.00
25,962,248.00
26,741,116.00
27,543,349.00
28,369,649.00
29,220,740.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
11 General operating fund Transfer to Other Governments Revenue
Expense
Total Transfer to Other Governments
-48-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
Investment income - interest earned Interest income-Parcel Taxes Interest on taxes Penalties on taxes Penalties on Utilities and Solid Waste Other penalties and interest Proceeds-long term borrowing Internal Borrowing - Interest Internal Borrowing - Principal
-600,000.00 -150,000.00 -100,000.00 -395,000.00 -80,000.00 -20,000.00 -19,177,426.00 -35,765.00 -27,735.00
-800,000.00 -150,000.00 -120,000.00 -425,000.00 -100,000.00 -20,000.00 0.00 -35,765.00 -27,735.00
-824,000.00 -154,500.00 -123,600.00 -437,750.00 -103,000.00 -20,600.00 0.00 -36,838.00 -28,567.00
-848,720.00 -159,135.00 -127,308.00 -450,883.00 -106,090.00 -21,218.00 0.00 -37,943.00 -29,424.00
-874,182.00 -163,909.00 -131,127.00 -464,409.00 -109,273.00 -21,855.00 0.00 -39,081.00 -30,307.00
-900,407.00 -168,826.00 -135,061.00 -478,341.00 -112,551.00 -22,510.00 0.00 -40,254.00 -31,216.00
33.33 0.00 20.00 7.59 25.00 0.00 (100.00) 0.00 0.00
Total Revenue
-20,585,926.00
-1,678,500.00
-1,728,855.00
-1,780,721.00
-1,834,143.00
-1,889,166.00
(91.85)
Total Other Income
-20,585,926.00
-1,678,500.00
-1,728,855.00
-1,780,721.00
-1,834,143.00
-1,889,166.00
(91.85)
11 General operating fund Other Income Revenue
-49-
CITY OF WEST KELOWNA
5 YR FINANCIAL PLAN For Period Ending 31-Dec-2024 2023 BUDGET
2024 BUDGET
2025 BUDGET
2026 BUDGET
2027 BUDGET
2028 BUDGET
% CHANGE 2023-24
277,414.00 134,007.00 22,361.00 246,730.00 185,869.00 29,927.00 12,639.00 31,553.00 14,894.00 709,878.00 14,354.00 159,564.00 8,306.00 3,724.00 2,109.00 0.00 27,735.00 35,765.00 337,375.00 28,273.00 208,665.00 121,000.00 4,155.00
277,414.00 134,007.00 0.00 246,730.00 185,869.00 29,927.00 12,639.00 31,553.00 12,947.00 709,878.00 14,955.00 159,564.00 8,306.00 3,724.00 1,509.00 83,441.00 27,625.00 35,765.00 337,375.00 29,456.00 208,665.00 121,000.00 2,972.00
277,414.00 134,007.00 0.00 254,132.00 185,869.00 30,825.00 13,018.00 32,500.00 12,947.00 709,878.00 15,590.00 164,351.00 8,555.00 3,836.00 873.00 85,944.00 28,454.00 36,838.00 347,496.00 30,709.00 214,925.00 124,630.00 1,719.00
277,414.00 0.00 0.00 261,756.00 185,869.00 31,750.00 13,409.00 33,475.00 12,947.00 709,878.00 12,619.00 169,281.00 8,812.00 3,951.00 190.00 0.00 29,307.00 37,943.00 357,921.00 24,856.00 221,373.00 128,369.00 375.00
277,414.00 0.00 0.00 269,609.00 185,869.00 32,702.00 13,811.00 34,479.00 12,947.00 709,878.00 12,998.00 174,360.00 9,076.00 4,069.00 196.00 0.00 30,186.00 39,081.00 368,659.00 25,601.00 228,014.00 132,220.00 386.00
277,414.00 0.00 0.00 277,697.00 185,869.00 33,683.00 14,225.00 35,513.00 12,947.00 709,878.00 13,387.00 179,591.00 9,348.00 4,191.00 202.00 0.00 31,092.00 40,254.00 379,719.00 26,369.00 234,854.00 136,187.00 398.00
0.00 0.00 (100.00) 0.00 0.00 0.00 0.00 0.00 (13.07) 0.00 4.19 0.00 0.00 0.00 (28.45) 0.00 (0.40) 0.00 0.00 4.18 0.00 0.00 (28.47)
Total Expense
2,616,297.00
2,675,321.00
2,714,510.00
2,521,495.00
2,561,555.00
2,602,818.00
2.26
Total Debt Summary
2,616,297.00
2,675,321.00
2,714,510.00
2,521,495.00
2,561,555.00
2,602,818.00
2.26
11 General operating fund Debt Summary Expense LTD Principal-RCMP Building LT Debt - Mt. Bou Arena(MFA 95)-principa Long Term Dbt Principal-Solid Waste Cart MFA Eqpt Financing Principal LTD Interest-RCMP Building LTDebt Interest-Mt. Bou Arena (MFA95) Long Term Debt Interest-Solid Waste Cart MFA Eqpt Financing Interest LT Debt-Principal Paid WKW-LTD Principal (WID) MFA Eqpt Financing Principal WKW-LTD Interest (WID) WKW LTD Interest (CWK) WKW LTD Interest (WKW) MFA Eqpt Financing Interest MFA S/T Debt RoseValleyWTP Proceeds Byla Cemetery-Internal Debt Principal Cemetery-Internal Debt Interest Sewer LTD - Principal paid MFA Eqpt Financing Principal Sewer LTD - Interest paid Sewer Long Term Interest - Internal Loan MFA Eqpt Financing Interest
-50-
City of West Kelowna 2024 General Fund Summary
`
Tax Increase needed
2024
FTEs
Base budget includes:
$
Public Works Infrastructure Maintenance Increases
117,000
Information Services licencing cost increases
245,563
Road maintenance contract and internal costs
111,862
Library increase (includes 2023 variance)
222,000
Increase in Recreation/Parks/Facilities net of revenue
135,438
Fire Services Plan
200,691
1
Contingency for contractual considerations
1,296,985
Increase in Interest Revenue
(150,000) $
2,179,539
5.24%
$
-
0.00%
$
379,481
0.91%
Infrastructure Funding 1% Infrastructure Allocation (4 year of 5 year plan) Additional Transfer to reserves - Capital Reserves - Road Rehabilitation
Support Current Service Level FTE Allocation
-51-
Service Increases fully funded Facilities Operator II Savings from City Hall Janitorial Services
$
-
Planner III (Priority housing)
1
113,079
Long Range Planning Manger
1
162,388
Attainable Housing Coordinator (Term 2024-2026)
1
125,300
0.00%
(400,767)
Funded from Housing Accelerator Fund Grant for 2024-2026
Capital Works Crew Operation
1
Capital Works Crew Operation - student
0.6
$
-
$
69,251
0.00%
16,257 (85,508)
Funded from Capital projects
$
-
0.00%
$
508,676
1.22%
219,450
0.53%
Supplemental Safety and Security FTE Increases: Cost increase per officer Collator increase
RCMP Members (approval needed for 2024 but members to be funded 2026) Less: Funding to be incorporated into operating budget increases
2
$
438,900 (438,900) -
Watch Support Officer
92,500
Watch Support Officer
92,500 $
Bylaw Officer Seasonal
Increase Needed for Safety and Security
$
185,000
0.45%
-
0.00%
913,126
Total Increase In Budget
8.35%
Less Estimated Growth
-1.50%
NET TAX INCREASE
6.85%
-52-
City of West Kelowna 2024 Supplemental Budget Requests No Seq.
Department
Supplemental Request
Justification
Occurrence
Requested
Increase in Roadway Line Markings
As a critical roadway safety item all long lines and a selection of symbols (stop bars, arrows crosswalks) are painted annually. The multi-year contract will see an annual increase however the addition of several roundabouts in recent years and the continued growth of the active transportation network and urbanization of many roadways is resulting in the need for additional funding to ensure the ongoing safety of all road users is maintained. This funding estimate is for the following: $ 12,400 - contract unit rate increases $ 13,000 - Annual roundabout markings $ 17,000 - Re-mark existing cycle lane symbols
Ongoing
$
42,000
YES
Supported
GENERAL FUND
S2024-1
Public Works Roads and Drainage
S2024-2
Public Works Roads and Drainage
More stringent WorkSafe requirements in recent years relating to temporary traffic control and flaggers are also driving costs for this service up significantly. Increase in Increased traffic volumes, urbanization of roads and installation of roundabouts contracted Traffic etc are resulting in increased demand for contract traffic control to perform more Control/Flaggers complex and costly setups for City crews to perform work safely. This request is to align this budget with the anticipated cost for this critical safety item.
Ongoing
$
25,000
YES
Public Works Roads and Drainage
Annual storage unit required for equipment and materials
In 2023 a storage unit was leased to ensure critical equipment that is susceptible to freeze/thaw could be stored in covered and heated storage area. This rental was also supported by safety and risk management as a result of a serious incident involving a piece of equipment impacted by cold weather without suitable storage. This space will be required on an ongoing basis until suitable storage is available through the buildout of the future Operations Yard and related storage facilities needed for this equipment.
2024-2025
$
50,000
YES
$
117,000
S2024-3
-53-
City of West Kelowna 2024 Supplemental FTE Budget Requests Department
No Seq.
Position / addition to budget
Justification
Occurrence
FTE
Expense 2024
Supported
GENERAL FUND
FTE2024-1
FTE2024-2
FTE2024-3
FTE2023-4
To be reviewed in 2025
FTE2024-5
FTE2024-6
Fire Department
Facilities
Purchasing
Financial Services
Information Services
Information Services
Parks
As a part of ongoing improvements to the fire service in response to community growth, the increasing presence of higher buildings in our fire response area and in anticipation of high rise buildings in the future, it is Assistant Fire recommended that we incrementally enhance and build capacity within our ranks. Addition of this position will also help with the demands of onChief call duty rotation of the Chief Officers and create times during high-risk periods when 2 Chief Officers are available to respond to major or concurrent incidents.
Facilities Operator III
Buyer
Accounting Supervisor
Business Systems Analyst
Currently, the Facilities Department has two (2) Facility Operator III positions maintaining approximately 200,000 sf of City building space. In total, the City could see approximately 135,000 square feet of additional facilities space that needs to be maintained in the next 12-18 months. In preparation for the new infrastructure coming and to ensure the City has proper staffing levels to maintain these facilities, staff are recommending that a new Facilities Operator III position be created in 2024.
This position would add to the department that is currently made up of a single manager with some casual clerical assistance. The purchasing function cannot continue to be operated effectively with one staff member and a natural starting point would be to split the mid-level technical aspects of the function off to a Buyer position. Under the supervision of the Agent, a Buyer would be a unionized position tasked with working alongside departments on a daily basis to create purchase orders and procure required operating and capital items.
There is a significant need for this position to assume some of the duties of the Manager of Finance in order to free up resources especially during budget, year-end and audit. Year-end and audit have and will continue to increase in complexity with ARO (Asset Retirement Obligations) and Economic Development Corporation financial statement consolidations. Significant time will also be required for the ERP Financial Platform project in which this position would have a large role to play, not only during implementation but with the ongoing training, reporting, best practices and planning. Hands on oversight would enhance the various systems, workflows and controls involved with accounts payable, purchase cards, payroll and budget.
$
192,270
Ongoing One time Overall Increase in budget
$ $
1,750 6,671
$
200,691
Ongoing
$
95,289
Ongoing One time Overall Increase in budget
$ $
750 -
$
96,039
Ongoing
$
83,007
Ongoing
$
2,075
One time
$
3,455
$
88,537
Ongoing
$
106,200
Ongoing One time
$ $
2,575 3,455
$
112,230
$
105,004
$
3,830
$
6,655
$
115,489
Overall Increase in budget
Overall Increase in budget
This position will be reviewed in 2025 after discussion with Informaton Ongoing Services. The applications team currently has a staff level of three and support all line-of-business applications for the City. There are many upcoming projects that require growth within the Applications team in Ongoing order to support. It is not only the implementation of the new software One time that should be considered, but also the ongoing support and development requirements of the software that will require staff to support. Overall Increase in budget
As demands on the GIS continue to grow, it is critical that the team add resources to keep pace. There is presently a sizable backlog of work within the GIS team and more work planned at the City that will impact the team. Asset Management Asset Register software will be selected soon, which will require a full time GIS staff member for several years to GIS Technologist assist in building the data structure required for the software and integrations in addition to other tasks. Additionally, there are other department specific and external projects planned with GIS components.
Operator II Mowing
Ongoing
This position will significantly reduce the requirement to pull staff from general parks dept to cover when a team member is away sick or on vacation. In times when coverage is not necessary, based on the six (6) new parks that have been added to the system in 2022/23, and the additional streetscapes and parks in 2024 that have been approved as part of development applications, this position will help maintain the currently levels of service. This position would be a seasonal position (0.6 FTE) in the Parks Dept from March through November.
1.00
1.00
1.00
1.00
1.00
Ongoing
$
93,007
Ongoing
$
3,330
One time
$
7,620
YES
YES
YES
YES
To be reviewed in 2025
YES Overall Increase in budget
$
103,957
Ongoing
$
45,881
Ongoing One time
$ $
1,490 850
$
48,221
Overall Increase in budget
1.00
0.60
-54-
YES
City of West Kelowna 2024 Supplemental FTE Budget Requests No Seq.
FTE2024-7
To be reviewed in 2025
FTE2024-8
FTE2024-9
FTE2024-10
FTE2024-11
Department
Parks
Parks
Legislative Services
Facilities, Recreation and Culture
Facilities
Planning
Position / addition to budget
Justification
Parks Supervisor
Reporting directly into the Parks Manager are up to 35 staff completing complex and challenging tasks that require significant administrative supports. This staff volume far exceeds the recommended span of control for one employee. The Parks Supervisor will provide support to the Parks Manager by providing support and consistent direction to staff, coordinating administrative functions and leading projects. Specific functions could include planning and supervising maintenance schedules, leading sustainability initiatives, supporting interdepartmental organizational initiatives/plans/projects, responding to public inquiries, supporting departmental health and safety, and providing administrative coverage when the manager is out of office.
Occurrence
$
114,999
Ongoing One time
$ $
6,215 4,305
$
125,519
$
88,062
$ $
6,165 4,770
$
98,997
$
97,500
$ $
2,615 6,455
$
106,570
Ongoing
$
70,695
Ongoing One time Overall Increase in budget
$ $
500 2,000
$
73,195
Ongoing
$
173,460
Ongoing One time
$ $
2,200 1,700
$
177,360
Ongoing
$
103,749
Ongoing One time
$ $
2,575 6,755
$
113,079
Overall Increase in budget
Clerk I
Facilities Operator II
Planner III (Priority housing)
This position request is so that the department and continue to meet the provincial legislation, an additional staff member is required to meet and Ongoing maintain these requirements and to ensure the day to day functions are completed and to allow for additional legislative projects to be worked on. Additionally, the Legislative Services department has taken on further Ongoing legislative responsibilities that were in another department. This position One time will allow for the Legislative Services Manager to have more time to focus on management level tasks, lead the organization with Privacy/FOI Overall Increase in training and large City wide projects. budget
The position request administers the Facilities Dept preventative maintenance programs and record keeping for 21 buildings, 700 pieces of equipment, and approximately 800 work orders per year. These duties will increase once the new facilities come on board in 2024. An additional Clerk position will allow the department to keep up with the demand and service levels of the community. See attached business case.
The City is moving into a new City Hall in 2024. This building will be shared by other organizations and government jurisdictions, including but not limited to the Okanagan Regional Library, MLA, and MP. The City has negotiated an operating agreement with the other tenants, which includes custodial services that will be managed by the City. To ensure the facility is being maintained at a higher level of standards, staff is proposing that custodial services be done in house, rather than contracting out the work. To complete the work in house, the City would need to hire two (2) full time staff and one (1) part time staff.
This position is proposed to support the implementation of the City's Housing Accelerator Fund (HAF) application, and recently approved Housing Strategy by providing a dedicated staff member responsible for processing development applications related to priority housing projects in the City. This position is proposed to focus on ensuring these applications are fast tracked through the approval process, and will help implement the Housing policy changes being proposed. The position will also be used to process additional development applications, when available. The position is a 3 year term, which is fully funded under the City's HAF program.
Expense 2024
Ongoing
This position will be reviewed in 2025. Introducing a Parks Planning Analyst will relieve the Parks Planner from responding to all Development Ongoing Applications, allowing them to turn their attention back to the larger Park Planning applications, Long Range Planning and Capital projects. In Parks Planning addition to processing the majority of the Development Application Ongoing Analyst referrals, the Parks Planning Analyst will provide assistance to smaller One time Capital projects, completion development application field inspections as they relate to park improvements, and support the Parks Planning Overall Increase in function with public consultations, public inquiries, and volunteer budget coordination and asset management data collection and processing.
Legislative Services Coordinator
FTE
1.00
1.00
1.00
Supported
YES
To be reviewed in 2025
YES
YES
Overall Increase in budget
Overall Increase in budget
1.00
2.50
1.00
-55-
YES
YES
City of West Kelowna 2024 Supplemental FTE Budget Requests No Seq.
Department
Position / addition to budget
FTE2024-12
Planning
FTE2024-13
FTE2024-14
FTE2024-15
FTE2024-16
FTE2024-17
To be reviewed in 2025
Planning
Long Range Planning Manger
Attainable Housing Coordinator
Justification
With the adoption of the City's new Official Community Plan, planning Ongoing policy development has become the forefront of ensuring the City can project the needs of the community in accommodating anticipated growth Ongoing and housing. This position is critical in accomplishing Council's strategic One time priorities and ensuring long term planning for rapid growth in the community can be accomplished in as timely manner as possible. This position will ensure that the department's workplan is completed on schedule and budget and will ensure master planning activities are Overall Increase in coordinated with other departments goals. This position is funded under budget the City's Housing Accelerator Fund for the first 3 years, but will require permanent funding starting in 2027.
Ongoing This position is proposed to lead the implementation of the City's Housing Accelerator Fund (HAF) application by directly overseeing all activities Ongoing related to of the commitments identified in the funding application. The One time position also focuses on ensuring priority housing projects in the community are facilitated including seniors housing, below market housing, rental, subsidized housing, etc. The position will be responsible for ensuring the commitments of the HAF are met, and the full funding is Overall Increase in budget realized by the City. This position is a 3 year term, commensurate with the term of the program and will be fully funded by the HAF program.
The Capital crew consist of a 3 person crew including 3 Operators and a Foreman. This team has been successful for 2 construction seasons in delivering several key infrastructure projects such as portions of the Boucherie Multi-Use path, City Hall Frontage improvements and several Capital Works Labour/Grade other active transportation and drainage improvements. Since Crew Person implementation, it has become evident that this team requires additional Operation members to complete these projects while ensuring an appropriate level of site safety can be maintained. This position is also supported by the City's Health, Safety, and Wellness Manager. This request to hire a Labourer working 2080 hours annually.
Capital Works Crew Operation
Police Services
Police Services
Police Services
Seasonal Summer Student
The Watch Support Officer supports the heavy workload of the RCMP frontline General Duty Members. They are qualified to handle several issues that do not require a frontline member response. The WSO's are watching a large amount of video footage and by doing so have been Watch Support able to identify suspects and their criminal trends and/or similarities. Officer #2 This can aid in the identification of repeat offenders and groups of individuals working together to commit property crimes. The WSO's carry a Peace Officer status and are hired to work closely with the Watch Commanders. This position will be reviewed in 2025.To provide confidential, administrative and reception services to the West Kelowna Senior Leadership Team and to the Police Services Supervisor. This position is a liaison between the public and the senior leadership team to handle and/or redirect inquires to staff or other agencies and government departments. The Executive Assistant will provide administrative support, process highly confidential & sensitive records, maintain schedules and email proxies, provide backup coverage for the Police Services supervisor, etc.
FTE
Expense 2024
$
150,983
$ $
4,100 7,305
1.00
$
162,388
$
113,945
$ $
4,050 7,305
YES 125,300
Ongoing
$
66,911
Ongoing
$
1,490
One time
$
850
$
69,251
$
14,817
$
590
$
850
$
16,257
Ongoing
$
92,500
Ongoing One time
$ $
-
$
92,500
Ongoing
$
92,500
Ongoing One time
$ $
-
$
92,500
Ongoing
$
89,713
Ongoing One time
$ $
750 3,000
$
93,463
Overall Increase in budget
Overall Increase in budget
Overall Increase in budget
Overall Increase in budget
Supported
YES
$
The Roads department is looking for funding to re-instate a second Ongoing summer student to assist operations with a wide variety of work through the months of May to September. This role was previously approved and filled in 2017, 2018 and 2019 however in order to balance budgets this Ongoing position has not been re-hired since 2019. This has caused a significant strain on the single student as continued growth and development has increase the workload on this position. This second student would assist One time full time staff on a wide variety of tasks such as roadside vegetation control, transit maintenance, debris and litter pickup. Overall Increase in budget
The Watch Support Officer supports the heavy workload of the RCMP frontline General Duty Members. They are qualified to handle several issues that do not require a frontline member response. The WSO's are watching a large amount of video footage and by doing so have been Watch Support able to identify suspects and their criminal trends and/or similarities. Officer #1 This can aid in the identification of repeat offenders and groups of individuals working together to commit property crimes. The WSO's carry a Peace Officer status and are hired to work closely with the Watch Commanders.
Executive Assistant
Occurrence
1.00
1.00
0.60
1.00
1.00
1.00
YES
YES
YES
YES
To be reviewed in 2025
-56-
City of West Kelowna 2024 Supplemental FTE Budget Requests No Seq.
FTE2024-18
FTE2024-19
FTE2024-20
Position / addition to budget
Justification
Occurrence
FTE
Constable Regular Member
This position is an additional RCMP Regular Member ( RM ) Constable position to join the current compliment of Members currently posted to the West Kelowna General Duty Front Line Teams. The total complement currently therefore of this unit is 32 RM's spread across the 4 General Duty Teams. This RM increase is the first request in this area of a total of four to Bring the General Duty teams to an increased strength of 9 RM's per General Duty Team. This increase in front line response is imperative to maintain Police service in West Kelowna to meet Community need.
Ongoing
1.00
$
219,450
YES
Police Services
Constable Regular Member
This position is an additional RCMP Regular Member ( RM ) Constable position to join the current compliment of Members currently posted to the West Kelowna General Duty Front Line Teams. This RM increase is the first request in this area of a total of four to Bring the General Duty teams to an increased strength of 9 RM's per General Duty Team. This increase in front line response is imperative to maintain Police service in West Kelowna to meet Community need.
Ongoing
1.00
$
219,450
YES
This request is for a seasonal position from May to October. With the usual community growth, there is a reasonable expectation that the department will experience an increase in traffic bylaw complaints, short term rental investigations, unsightly premises, noise complaints, homelessness, building violations, and zoning bylaw infractions. The addition of another Officer over the busiest months of the year will improve service to the public, mitigate Officer safety and workload issues.
Ongoing
$
47,645
Bylaw Department
Bylaw Compliance and Enforcement Officer 1
Ongoing One time
$ $
1,788 4,850
$
54,283
$
2,604,726
Department
Police Services
Overall Increase in budget
Total requests
0.50
Expense 2024
Supported
-57-
YES
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS DEPARTMENT:
Public Works - Roads and Drainage DESCRIPTION: (this will be entered in the summary sheet for Council review)
Increase budget for Roadway Line Markings by $42,400 due to contract increases, roundabouts costs and active transportation needs
JUSTIFICATION: As a critical roadway safety item all long lines and a selection of symbols (stop bars, arrows crosswalks) are painted annually. The multi-year contract will see an annual increase however the addition of several roundabouts in recent years and the continued growth of the active transportation network and urbanization of many roadways is resulting in the need for additional funding to ensure the ongoing safety of all road users is maintained. This funding estimate is for the following: $ 12,400 - contract unit rate increases $ 13,000 - Annual roundabout markings $ 17,000 - Re-mark existing cycle lane symbols
STRATEGIC PLAN OBJECTIVE:
CONSEQUENCES OF NOT FUNDING:
Symbols such as crosswalks, stop bars and cycle symbols will not be re-marked, reducing road safety for motorists as well as active transportation users.
GL account
DESCRIPTION
11-2-5120-2539
Roads - Painting
2024 Budget
2025 Budget
2026 Budget
2027 Budget
AMOUNT
AMOUNT
AMOUNT
AMOUNT
$
TOTAL COST ADDITION
42,000
$
FUTURE BUDGET IMPACT
ON-GOING
ON-GOING
$
43,260
$
44,558
$
2028 Budget AMOUNT
45,895
$
47,271
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
42,000
43,260
44,558
45,895
$
$
$
$
47,271
x
ONE-TIME SPECIAL REMARKS
PRIORITY:
VERIFIED BY: Department Manager
CA
Department Director
AF
Backup Attached to support request
Finance
WE
Project Code (To be assigned by Finance)
NO
S2024-1
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Roads & Drainage Operational Budget 2024/[S2024-1 Supplemental - Roads - Line Painting Increases.xlsx]Roa
-58-
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS DEPARTMENT:
Public Works - Roads and Drainage DESCRIPTION: (this will be entered in the summary sheet for Council review)
Increase in contracted Traffic Control/Flaggers by $25,000 to support road maintenance activities
JUSTIFICATION: More stringent WorkSafe requirements in recent years relating to temporary traffic control and flaggers are also driving costs for this service up significantly. Increased traffic volumes, urbanization of roads and installation of roundabouts etc are resulting in increased demand for contract traffic control to perform more complex and costly setups for City crews to perform work safely. This request is to align this budget with the anticipated cost for this critical safety item.
STRATEGIC PLAN OBJECTIVE:
CONSEQUENCES OF NOT FUNDING: This is a safety item for City crews to be able to perform work safely on the busy roads. Without funding some work could not be safely completed and service levels would likely not be met.
GL account
DESCRIPTION
11-2-5130-2395
Traffic Control - Contract Services
TOTAL COST ADDITION
2024 Budget
2025 Budget
2026 Budget
2027 Budget
AMOUNT
AMOUNT
AMOUNT
AMOUNT
$
$
FUTURE BUDGET IMPACT
ON-GOING
ON-GOING
25,000
$
25,750
$
26,523
$
2028 Budget AMOUNT
27,318
$
28,138
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
25,000
$
25,750
$
26,523
$
27,318
$
28,138
x
ONE-TIME SPECIAL REMARKS
PRIORITY:
VERIFIED BY: Department Manager
CA
Department Director
AF
Backup Attached to support request
Finance
WE
Project Code (To be assigned by Finance)
NO
S2024-2
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Roads & Drainage Operational Budget 2024/[S2024-2 Supplemental - Roads - Traffic Control_Flaggers.xlsx]T
-59-
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS DEPARTMENT:
Public Works - Roads and Drainage DESCRIPTION: (this will be entered in the summary sheet for Council review)
Annual $50,000 lease of storage unit required for equipment and materials.
JUSTIFICATION: In 2023 a storage unit was leased to ensure critical equipment that is susceptible to freeze/thaw could be stored in covered and heated storage area. This rental was also supported by safety and risk management as a result of a serious incident involving a piece of equipment impacted by cold weather without suitable storage. This space will be required on an ongoing basis until suitable storage is available through the buildout of the future Operations Yard and related storage facilities needed for this equipment.
STRATEGIC PLAN OBJECTIVE:
CONSEQUENCES OF NOT FUNDING: Critical equipment will be exposed to extreme weather resulting in risk of serious damage, equipment failure or catastrophic failure with potential for injury.
GL account
DESCRIPTION
NEW
Storm Drainage - Storage Facility Lease
TOTAL COST ADDITION
2024 Budget
2025 Budget
2026 Budget
2027 Budget
AMOUNT
AMOUNT
AMOUNT
AMOUNT
$
$
FUTURE BUDGET IMPACT
ON-GOING
ON-GOING
50,000
$
51,500
$
-
$
2028 Budget AMOUNT
-
$
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
51,500
-
-
-
50,000
$
2 years
ONE-TIME SPECIAL REMARKS
PRIORITY:
VERIFIED BY: Department Manager
CA
Department Director
AF
Backup Attached to support request
Finance
WE
Project Code (To be assigned by Finance)
NO
S2024-3
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Roads & Drainage Operational Budget 2024/[S2024-3 Supplemental - Roads - Storage Unit.xlsx]Master Form
-60-
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
West Kelowna Fire Rescue
DESCRIPTION:
Assistant Fire Chief
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
Assistant Fire Chief
POSITION TITLE:
January 1, 2024
As a part of ongoing improvements to the fire service in response to community growth, the increasing presence of higher buildings in our fire response area and in anticipation of high rise buildings in the future, it is recommended that we incrementally enhance and build capacity within our ranks. The potential addition of career and Paid-On-Call staff will require additional management oversight and coordination. Increased demands for ongoing recruitment, retention and training of firefighters makes this position a requirement to ensure adequate supervision and management of firefighting staff. Increasing scheduling complexity of career flex firefighters will also require dedicated oversight to ensure efficient use of career firefighting resources. Addition of this position will also help with the demands of on-call duty rotation of the Chief Officers and create times during high-risk periods when 2 Chief Officers are available to respond to major or concurrent incidents. STRATEGIC PLAN OBJECTIVE:
Foster Safety and Well-being CONSEQUENCES OF NOT FUNDING: Demands on the current Chief Officers continue to grow and are increasingly unrealistic. Burnout of existing staff and retention/historical knowledge loss could be challenges. Recruitment of the required number of firefighters may not be possible without the support this position will provide.
GL Account
DESCRIPTION
11-2-2400-1110
Wages (Exempt)
11-2-2400-1110
Labour Load (Benefits, Vacation, Sick, etc)
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
2028 Budget AMOUNT
$
147,900
$
150,858
$
153,875
$
156,953
$
160,092
$
44,370 192,270
$
52,800 203,658
$
53,856 207,731
$
54,933 211,886
$
56,032 216,124
On-Going Expenses:
Wages and Labour load total 11-2-1280-2529
Computer & Software Licences (IS budget)
-
-
-
-
-
11-2-1280-5540
Cell Phone (IS Budget)
-
-
-
-
-
11-2-2400-2111
Professional Fees&Training
-
-
-
-
-
11-2-2400-5311
Uniform and PPE
$
1,750 1,750
$
1,776 1,776
$
1,803 1,803
$
1,830 1,830
$
1,857 1,857
$
194,020
$
205,435
$
209,534
$
213,716
$
217,981
$
-
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES One-Time Expenses: 11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-2400-5311
Uniform and PPE
11-2-1280-3002
Cell Phone
-
Other:
-
6,671
ONE-TIME $ SPECIAL REMARKS
6,671 PRIORITY:
VERIFIED BY: Department Director/Manager
JB
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resource
Finance:
EK
WE
Business Plan Attached:
New Work Station Form Attached:
NO
NO
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-1
-612024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Fire Operational Budget 2024/[FTE2024-1FTE Request Form - Fire Chief.xlsx]Supplemental FTE Request #1
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Facilities
DESCRIPTION:
Facilities Operator III
Facilities Operator III
POSITION TITLE:
Q1 - 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
The Facilities Operator III position is a hands on maintenance position that ensures that all City facilities and equipment are being properly maintained in accordance with the standards established by BC Building Code, BC Fire Code, BC Safety Authority, Work Safe BC, Interior Health, equipment manufacturer recommendations, CWK policies, and the CWK Facilities preventative maintenance program. In 2024, the City will be adding about 100,000 square feet of new facilities to be maintained (City Hall, Rose Valley Water Treatment Plant). Construction of a new Fire Hall (15,000 sf) and Operations Yard (20,000 sf) is also scheduled in 2024. In total, the City could see approximately 135,000 square feet of additional facilities space that needs to be maintained in the next 12-18 months. Currently, the Facilities Department has two (2) Facility Operator III positions maintaining approximately 200,000 sf of City building space. In preparation for the new infrastructure coming and to ensure the City has proper staffing levels to maintain these facilities, staff are recommending that a new Facilities Operator 3 position be created in 2024. STRATEGIC PLAN OBJECTIVE:
CONSEQUENCES OF NOT FUNDING: If the City is unable to maintain its facilities and equipment to the standards listed above, the CWK may put itself at risk to facility closures, fines, or premature capital replacement costs.
GL Account
DESCRIPTION
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
2028 Budget AMOUNT
$
73,299
$
74,765
$
76,260
$
77,785
$
79,341
$
21,990 95,289
$
26,168 100,933
$
26,691 102,951
$
27,225 105,010
$
27,769 107,111
On-Going Expenses: 11-2-7240-1210
Wages (Pay Level 5)
11-2-7240-1210
Labour Load (Benefits, Vacation, Sick, etc) Wages and Labour load total
11-2-1280-2529
Computer & Software Licences (IS budget)
-
-
-
-
11-2-1280-5540
Cell Phone (IS Budget)
-
-
-
-
-
11-2-1766-2111
Professional Fees&Training
$
750 750
$
761 761
$
773 773
$
784 784
$
796 796
$
96,039
$
101,694
$
103,724
$
105,795
$
107,907
$
-
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
-
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
-
11-2-1280-3002
Computer & Software Licences (IS budget)
-
11-2-1280-3002
Cell Phone
-
Other:
ONE-TIME $
SPECIAL REMARKS
PRIORITY:
VERIFIED BY: Department Director/Manager
EG
Vehicle Required for position:
YES
If yes, capital funding request is required Human Resources
Finance:
EK
WE
Business Plan Attached:
New Work Station Form Attached:
NO
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-2
-622024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Facilities Operational Budget 2024/[FTE2024-2 FTE Request Form Facility Operator III.xlsx]Supplemental FTE Request #1
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Purchasing
DESCRIPTION:
Technical Assistant to the Purchasing Agent
Buyer
POSITION TITLE:
January 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
West Kelowna Purchasing has managed to operate sufficiently over the years with minimal staffing compared to similar sized local governments. The department is currently made up of a single manager with some casual clerical assistance. Previously there was a half-time assistant but during COVID new software was implemented that eliminated the paper process and reduced the need for a clerk. That FTE is now being utilized elsewhere in Finance processing volumes require it. What was not mitigated by technology was the higher-end demands put on the department through growth and volume of projects including detailed tendering processes and increased operational needs. The purchasing function cannot continue to be operated effectively with one staff member and a natural starting point would be to split the mid-level technical aspects of the function off to a Buyer position. Under the supervision of the Agent, a Buyer would be a unionized position tasked with working alongside departments on a daily basis to create purchase orders and procure required operating and capital items. A Buyer would also be tasked with organizing and prepping for RFQ, RFP and tendering processes under the guidance of the Manager. Among other such duties the Buyer would take part in establishing a City of West Kelowna Stores for procuring and distributing supplies to departments. This would create bulk buying efficiencies and reduce waste for many operational departments. STRATEGIC PLAN OBJECTIVE:
CONSEQUENCES OF NOT FUNDING: Risk factors: Manager remaining constantly on-call, missed opportunities for collaboration and lack of verification and double checks. Continued lack separation of duties. Budget variances not efficiently managed
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
$
$
$
$
2028 Budget AMOUNT
GL Account
DESCRIPTION
11-2-1240-1210
Wages (Pay Level 7)
11-2-1240-1210
Labour Load (Benefits, Vacation, Sick, etc)
21,463
25,541
26,052
26,573
11-2-1240-1210
Savings from Agent position
(10,000)
(8,939)
(9,118)
(9,301)
On-Going Expenses: 71,544
$
Wages and Labour load total
83,007
$
72,975
89,577
$
74,435
91,368
$
75,923
93,196
$
77,442 27,105 (9,487)
$
95,060
11-2-1280-2529
Computer & Software Licences (IS budget)
875
888
901
915
929
11-2-1280-2530
Desktop Software(IS budget)
200
203
206
209
212
11-2-1280-5540
Cell Phone (IS Budget)
-
-
-
-
-
11-2-1715-2111
Professional Fees&Training
1,000
1,015
1,030
1,046
1,061
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
$
2,075
$
2,106
$
2,138
$
2,170
$
2,202
$
85,082
$
91,683
$
93,506
$
95,366
$
97,262
One-Time Expenses:
$
-
11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
-
Other:
-
320 3,135
ONE-TIME $ SPECIAL REMARKS
3,455 PRIORITY:
VERIFIED BY: Department Director/Manager
WE
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
WE
Business Plan Attached:
YES
New Work Station Form Attached:
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-3
-632024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Finance Operational Budget 2024/[FTE2024-3 FTE Request - Buyer.xlsx]Supplemental FTE Request #1
City of West Kelowna Business Case
Finance Department Purchasing Buyer Position 2024
Executive Summary The addition of a unionized Buyer position in Finance (Purchasing) will ultimately support all pillars of Council’s strategic priorities especially investment in infrastructure. Supporting this core service with additional technical expertise will ensure that the purchasing function continues to facilitate the acquisition of the City’s operating supplies and guide and control the tendering process for capital projects. The growth of the City has increased purchasing volumes and technical demands on this key function as has cross-border agreements and enhanced financial controls. Furthermore, with an addition of a Buyer the department would be in a position to streamline and centralize common operating item purchases that departments often take-on themselves and are not trained for. A centralized procurement model aims to enhance efficiency, streamline processes, and strengthen vendor relationships across the organization. In addition, centralizing procurement operations will enable us to leverage economies of scale, negotiate better terms with suppliers, and ensure consistency in procurement practices. By consolidating City’s purchasing and standardizing processes, management anticipates increased cost savings, improved purchasing policy compliance, and a more cohesive approach to supplier management. This move will also align our procurement efforts with our organizational goals and lead to greater overall effectiveness. Buyer Position Summary: Reporting to the Purchasing Agent, this position procures a wide variety of supplies, materials, tools, equipment, and services for City departments. This involves reviewing requisitions, preparation of tender and bid documents, vendor sourcing, bid solicitations, procurement, analysis of bids, and award recommendations. The Buyer performs administrative duties related to procurement, purchasing, and inventory of City of West Kelowna’s assets. The Agent’s Role as Leader: Reporting to the Director of Finance/Chief Financial Officer, this position provides procurement services, support, leadership, guidance and advice to management and staff. The Purchasing Agent supervises the purchasing function and along with the CFO leads the team in the delivery of complex procurements for a wide variety of goods and services required by the City. This position acts as the authorized agent to form contractual agreements and works resolve contract issues. Ultimately the net cost of adding Buyer position drops with the reduced need for a clerical support as well as the succession plan from Manager to Agent. This results in a net cost of $83,000 including benefits, which for comparison purposes is marginally higher than the cost of a full-time clerk.
1|Page -64-
Background With the inception of the City of West Kelowna in 2007 there was one staff position allocated to Purchasing until a dual-role Operations and Purchasing Clerk was added in 2012. This position was later converted to a full time Purchasing Assistant in 2013. The position supported the manager attending to all the manual paper based tender postings and awards amongst other clerical duties. In 2021 Purchasing moved to an electronic bids and tender platform thereby reducing clerical needs to half-time. Since then, the department has implemented the paperless project and has been relying on casual staff to fill the support role. Current Challenges:
Need for absence coverage: Coverage for the procurement position either relies on the Agent working overtime remotely or on outside contractors which is costly and disruptive. There is risk with the absence of the Agent that could impact strategic initiatives, potentially hindering the implementation of important projects or strategic plans. Inefficiency in Procurement: The lack of depth in procurement effects control and can lead to adhoc decentralized purchasing, resulting in missed cost-saving opportunities. Supplier Management: evaluation and negotiation often suffer with this function when lacking priority. This can result in suboptimal supplier relationships and terms for the City.
Similar sized organizations have much more established purchasing functions. The examples below illustrate what that looks like: Penticton:
Manager Assistant Manager Inventory Clerk Procurement Clerk
Vernon:
Manager Senior Buyers (2) Buyer Storekeeper
Campbell River:
Manager Senior Buyer 2|Page -65-
Goals and Objectives
Continue to facilitate a high-quality professional procurement process for the City of West Kelowna. Guide and facilitate departments through the technical procurement process. Maintain, review and enhance financial and budgetary controls through the procurement process. Adherence to and staying abreast of changing legislative requirements. Team to provide periodic workshops to departments and Council. Plan and prepare the department for a city stores function including and inventory management program.
Key Stakeholders
Council Vendors Department managers and project leads Finance/Accounting and Accounts Payable Senior Management Team
Key Assumptions
That procurement volumes and technical requirements will continue to grow. That a full time Buyer is required to mitigate risk and manage workloads. That Council’s priorities support the function and will not change. Available resources are attainable and best candidate can be acquired.
Options/Alternatives
Retain service agreement with the contractor in conjunction with internal part-time clerk position as needed. Absence coverage gaps in a procurement management position, especially when managed by a contractor, can lead to disrupted supply chains, delayed procurement processes, vendor relationship strain, and compromised decision-making. An alternative that could be made to work would be to begin with a shared part-time buyer position with cross-over duties in Finance at the intermediate level. This alternative would not necessarily save costs and may be logistically difficult. Forego hiring qualified buyer, retain clerk position and increase it to full FTE. Result would be support staff working at a lower level and not fully supporting Manager/Agent Identify internal candidate to train for future position. Continue using casuals in meantime. Also, not ideal. Engineering/Operations lends technical staff to support management. Logistically difficult. 3|Page -66-
Financial Summary Supporting Data: The following analysis of the past purchases reveals substantial growth in operations.
Cost of a Buyer at pay level 7 is roughly $71,500 and with benefits that tops out at $93,000. The 2023 budget for labour in Purchasing was $143,900 and going forward there is roughly $10,000 savings resulting from 2023 succession plan for the Manager position resulting in a net increase of $83,000, which for comparison is marginally higher than the cost of a full-time clerk. Note that savings reduce every year as exempt staff gain experience and move through their salary range.
4|Page -67-
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Finance
DESCRIPTION:
Supervisor for the Accounting group
Accounting Supervisor
POSITION TITLE:
January 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
An Accounting Supervisor would provide a much needed boost to the structure of the Finance department. The accounting function has grown in size, responsibility and scope with increases in statutory requirements for payroll, year-end and audit. Hands on oversight would enhance the various systems, workflows and controls involved with accounts payable, purchase cards, payroll and budget. There is also a significant need for this position to assume some of the duties of the Manager of Finance in order to free up resources especially during budget, year-end and audit. Year-end and audit have and will continue to increase in complexity with ARO (Asset Retirement Obligations) and Economic Development Corporation financial statement consolidations. Significant time will also be required for the ERP Financial Platform project in which this position would have a large role to play, not only during implementation but with the ongoing training, reporting, best practices and planning.
STRATEGIC PLAN OBJECTIVE:
Adding an Accounting Supervisor would support all pillars of the strategic plan pertaining each initiative's financial implications CONSEQUENCES OF NOT FUNDING: Current staff will continue to have to cover the increased demands of the department. Timely reporting and analysis would further suffer and the ERP project could be delayed. Overloading staff in this way could lead to increased overtime, unused vacation time, burnout and staff turnover
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
$
$
$
$
2028 Budget AMOUNT
GL Account
DESCRIPTION
11-2-1260-1210
Wages (Supervisory level)
$
100,916
11-2-1260-1210
Labour Load (Benefits, Vacation, Sick, etc)
27,969
33,283
33,949
34,628
35,321
Savings from Finance restructure
(15,000) 106,200 $
(15,000) 113,379 $
(15,000) 115,946 $
(15,000) 118,565 $
(15,000) 121,236
On-Going Expenses:
93,231
$
Wages and Labour load total
95,095
96,997
98,937
11-2-1280-2529
Computer & Software Licences (IS budget)
875
888
901
915
929
11-2-1280-2530
Desktop Software(IS budget)
200
203
206
209
212
11-2-1280-5540
Cell Phone (IS Budget)
-
-
-
-
-
11-2-1710-2111
Professional Fees&Training
$
1,500 2,575
$
1,523 2,614
$
1,545 2,653
$
1,569 2,693
$
1,592 2,733
$
108,775
$
115,992
$
118,599
$
121,258
$
123,969
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES One-Time Expenses:
$
-
11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
-
Other:
-
320 3,135
ONE-TIME $ SPECIAL REMARKS
VERIFIED BY: Department Director/Manager
3,455 PRIORITY:
WE
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resource
Finance:
EK
LS
Business Plan Attached:
New Work Station Form Attached:
YES
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-4
-682024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Finance Operational Budget 2024/[FTE2024-4 FTE Request Acctg Supervisor .xlsx]Supplemental FTE Request #1
City of West Kelowna Business Case
Finance Department Accounting Supervisor 2024
Executive Summary An Accounting Supervisor would provide a much-needed boost to the structure of the Finance department. The accounting function has grown in size, responsibility and scope with increases in statutory requirements for payroll, year-end and audit and provincial reporting. Hands on oversight would enhance the various systems, workflows and controls involved with accounts payable, purchase cards, payroll and budget. There is also a significant need for this position to assume some of the duties of the Manager of Finance in order to free up resources especially during budget and year-end and audit. Yearend and audit has and will continue to increase in complexity with ARO (Asset Retirement Obligations) and Economic Development Corporation financial statement consolidations. Significant time will also be required for the ERP Financial Platform project in which this position would have a large role to play, not only during implementation but with the ongoing training, reporting, best practices, and planning.
Background Since 2019 the accounting side of Finance has been increasing resources sporadically, whereas, requirements, responsibilities and volume has been continually building. Pre-2018 we had five positions funded including an Accounting Manager, a Senior Accountant, one Intermediate Accountant, a Payroll Coordinator, and an Accounts Payable Clerk. Starting in 2020 the area went to six members collapsing the vacant manager position and offsetting with a second Senior Accountant then adding a second Intermediate in 2021. Recently we’ve added a seventh member (Accounting Clerk) by borrowing an unfilled position elsewhere in the organization. This new junior accounting position was intended to help in various capacities processing the high volumes of transactions and information generated. Even with these changes the accounting area of Finance remains relatively small for West Kelowna’s size compared to other similar sized local governments. Increased activities over the last four years include:
Changing format of financial statements. PSAS (Public Sector Accounting Standards) requirements and note disclosures. New ARO (Asset Retirement Obligations) and AM (Asset Management) reporting requirements Increased grant tracking, claims, reporting and financial statement disclosures including RVWTP, COVID Restart, Growing Communities and Gas Tax among others. Increased debt accounting and tracking including complicated short-term and equipment financing. Accounts Payable volumes Payroll health tax Disaster Assistance projects and claims
1|Page -69-
Focus on replacement of our main financial platform software and prep work to reach RFP and selection stage. Next steps involve implementation of the selected software, which will require an intense focus by senior members of the Finance team.
Goals and Objectives
Plan for department growth needs Provide hands on oversight to accounting area Anticipate work involved with new initiatives and requirements Provide outlet to relieve pressures on current staff Effectively manage the department workflows and needs Provide more timely reporting both internal and external
Key Stakeholders
Council - overall financial health of the City Junior staff – support and mentorship Other areas of Finance – revenue and management Department managers and line staff Senior Management Team (SMT)
Key Assumptions
That demands on the Finance Department will continue to grow in size and/or complexity. That available resources remain scarce and hiring skilled staff will be a challenge. That Council’s priorities support the function and will not change. That there will be internal interest in the position
Alternatives/Options
To delay additional supervisory staff until 2025 To add a third Senior Accountant in place of a supervisor To keep the department staffing level status quo
Financial Summary Estimated cost for the position including benefits Ongoing software and computer costs Professional Development and Dues One-time costs Savings from restructuring with internal hire
$121,200 $1,075 $1,500 $3,455 ($15,000)
2|Page -70-
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Information Services
DESCRIPTION:
GIS Technologist
GIS Technologist
POSITION TITLE:
ASAP
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
As demands on the GIS continue to grow, it is critical that the team add resources to keep pace. There is presently a sizable backlog of work within the GIS team and more work planned at the City that will impact the team. Asset Management Asset Register software will be selected soon, which will require a full time GIS staff member for several years to assist in building the data structure required for the software and integrations in addition to other tasks. Additionally, there are other department specific and external projects planned with GIS components such as the UBCM Complete Communities Grant, continued support of the OCP, adoption of parcel map BC, next generation 911, other potential grants with GIS components and the migration of the property database, among others. Historically it has been difficult to dedicate resources to department specific projects, due to the small team size, redundancy within the team has been an issue as well and as additional data is added to the GIS system, it increases staff resource requirements to maintain. Approximately 70% of City staff utilize the GIS software, and rely on it daily to make sound decisions for the City. If sufficient resources are not available to maintain data integrity, it can have impacts on decisions made by the City. Additionally, the GIS team plays a critical role within the Emergency Operations Center(EOC) during events such as wildfires and floods. The lack of redundancy within the team can at times impact the team’s ability to continue to serve the City while staff are allocated to the EOC. With the team being fully utilized, it is difficult to provide cross training amongst the staff both on the City side and EOC, which was observed this year when a single GIS staff member was primarily assigned to the EOC due to knowledge required to effectively support the event. Additional staff are needed to free up time to build this redundancy. As well as the initiatives mentioned above, the City has made an investment in the ERSI ArcGIS platform, which is being underutilized. This platform has many capabilities that could provide further value to the City if more staff resources were available, such as rich reporting and dashboarding abilities to present data in an easy to understand way to the staff and/or citizens, creation of workflow automation, empowering staff to update their own GIS data in order to reduce workload on the GIS and improve accuracy. There are many other components available as well such as software to assist with Parks and Trails, emergency response, planning, etc that could be provided with additional staff. It should also be noted that this position will also assist the GIS team in supporting the Planning Housing Policy and Development.
STRATEGIC PLAN OBJECTIVE:
CONSEQUENCES OF NOT FUNDING: The GIS team will not be able to take on any new, major initiatives such as Asset Management and will struggle to expand services provided to the City and its residents. As services are added, the data needs to be maintained for accuracy as critical decisions are made based on data contained in the GIS database. Cross training will continue to be an issue along with providing an acceptable level of staffing to the EOC. If a senior staff member in this team were to leave the organization the team would struggle to operate both due to lack of cross training and also due to these specialized positions being difficult to recruit in a timely manner. There are also several important grants available to the Planning team that will require GIS support in order to implement, the GIS team will not have resources available to support these without additional staff or further delaying other initiatives.
GL Account
DESCRIPTION
11-2-1280-1210
Wages (Pay Level 7)
11-2-1280-1210
Labour Load (Benefits, Vacation, Sick, etc)
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
$
$
$
$
2028 Budget AMOUNT
On-Going Expenses: 71,544 21,463 $
Wages and Labour load total
93,007
72,975 25,541
$
98,516
74,434 26,052
$
100,486
75,923
$
102,496
11-2-1280-2529
Computer & Software Licences (IS budget)
2,330
2,330
2,330
2,330
11-2-1720-2111
Professional Fees&Training
1,000
1,015
1,030
1,046
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
$
26,573
77,442 27,105
$
104,546 2,330 1,061
$
3,330
$
3,345
$
3,360
$
3,376
$
3,391
$
96,337
$
101,861
$
103,847
$
105,872
$
107,937
$
3,000
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
320 4,300
ONE-TIME $ SPECIAL REMARKS
7,620 PRIORITY:
High
VERIFIED BY: Department Director/Manager
TC
Vehicle Required for position:
NO
If yes, capital funding request is required
Human Resources
Finance:
EK
WE
Business Plan Attached:
New Work Station Form Attached:
YES
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-5
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Information Services Operational Budget 2024/[FTE2024-5- FTE GIS Technologist.xlsx]Supplemental FTE Request #1
-71-
City of West Kelowna Business Case
Information Services – GIS Technologist FTE 2024
Executive Summary As demands on the GIS continue to grow, it is critical that the team add resources to keep pace. There is presently a sizable backlog of work within the GIS team and more work planned at the City that will impact the team. Asset Management software will likely be selected within the next 1-2 years, which will require a full time GIS staff member for several years to assist in executing the project. Additionally, there are other department specific and external projects planned with GIS components such as the UBCM Complete Communities Grant, continued support of the OCP, adoption of parcel map BC, next generation 911, other potential grants with GIS components and the migration of the property database, among others. Historically it has been difficult to dedicate resources to department specific projects, due to the small team size, redundancy within the team has been an issue as well and as additional data is added to the GIS system, it increases staff resource requirements to maintain. Approximately 70% of City staff utilize the GIS software and rely on it daily to make sound decisions for the City. If enough resources are not available to maintain data accuracy, it can have impacts on decisions made by the City. Additionally, the GIS team plays a critical role within the Emergency Operations Center (EOC) during events such as wildfires and floods. The lack of redundancy within the team can at times impact the team’s ability to continue to serve the City while staff are allocated to the EOC. With the team being fully utilized, it is difficult to provide cross training amongst the staff both on the City side and EOC, which was observed this year when a single GIS staff member was primarily assigned to the EOC due to knowledge required to effectively support the event. Additional staff are needed to free up time to build this redundancy. As well as the initiatives mentioned above, the City has made an investment in the ERSI ArcGIS platform, which is being underutilized. This platform has many capabilities that could provide further value to the City if more staff resources were available, such as rich reporting and dashboarding abilities to present data in an easy to understand way to the staff, creation of workflow automation, empowering staff to update their own GIS data in order to reduce workload on the GIS and improve accuracy. There are many other components available as well such as software to assist with Parks and Trails, emergency response, planning, etc that could be provided with additional staff. Some other areas where the new FTE could potentially assist are: Increased demands for field data collection such as water main flushing, asset maintenance workflows, etc. Modernizing the GIS platform by migrating off of end-of-life software such as ArcMap to modern software (ArcGIS Pro) Support the expansion of GIS data available to the organization and City residents Expansion of training opportunities to the organization. The majority of staff utilize the GIS platform, however to not receive training as GIS staff are unavailable. Continue to expand services offered to West Kelowna Fire Rescue 1|Page -72-
Improved support for initiatives that contain GIS components such as the Parks Master Plan, Transportation Master Plan and Natural Asset Analysis
Business Case Type Type 1 – An evaluation of one proposed action.
Goals and Objectives The main goals and objectives are outlined below: Improved customer service from the GIS team to its stakeholders Ability to provide enough resources to effectively support departmentally drive projects Ability to implement new Asset Management software Capability to providing increased redundancy to the EOC and not rely heavily on a single staff member for senior level tasks Complete existing backlog of projects/tasks Keep up with increasing workload Provide training opportunities to CWK staff who utilize the GIS platform Modernization of the GIS platform Ability to support externally driven initiatives such as the adoption of Parcel Map BC Expand GIS services offered to stakeholders by better utilizing the investment in the ESRI GIS platform
Key Stakeholders
Internal staff utilizing the GIS software – 70% of internal staff use GIS software almost daily Residents Partners/businesses
Boundaries
Unionized position – bound by the Collective Bargaining Agreement
Key Assumptions
A suitable candidate can be found within the current job market Asset Management software will be procured within the next 1-2 years GIS team workload will continue to be at or above its current level 2|Page -73-
List Alternatives/Options
Status Quo – The team will only be able to maintain the current level of work at best External Consulting – Consultants could be brought in to augment staffing levels, however this is costly, in many cases in excess of $200 /hour for skilled resources Reduction of Services – Prioritize only the most critical projects/services that have GIS components and eliminate other initiatives Do not implement Asset Management software
Financial Summary The one-time and ongoing cost of the requested GIS Technologist position are indicated below: One-time Cost: $7,120 Ongoing Cost: $96,337
3|Page -74-
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Parks
DESCRIPTION:
Parks Mowing
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
Mowing Operator I
POSITION TITLE:
March 1, 2024
Additional body to replace reliance on student support and cover vacations/sickness on the mowing crew. This position will significantly reduce the requirement to pull staff from general parks dept to cover when a team member is away sick or on vacation. Mowing staff are entitled to at least 2 weeks of holiday each in 2024. This accounts for up to 10 weeks of coverage that is required from the general work pool in the Parks Dept in its busiest season. In times when coverage is not necessary, based on the six (6) new parks that have been added to the system in 2022/23, and the additional streetscapes and parks in 2024 that have been approved as part of development applications, this position will help maintain the currently levels of service. This position would be a seasonal position (0.6 FTE) in the Parks Dept from March through November.
STRATEGIC PLAN OBJECTIVE: Invest in Infrastructure - by investing the necessary operational resources to maintain and operate the new infrastructure that are approved as part of the Capital Budget and through Development Applications. CONSEQUENCES OF NOT FUNDING: Continued reduction in service from the Parks Dept. as a result of drawing from the Parks staffing pool to cover this function.
GL Account
DESCRIPTION
11-2-7315-1210
Wages (Pay Level 1)
11-2-7315-1210
Labour Load (Benefits, Vacation, Sick, etc.)
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
2028 Budget AMOUNT
$
35,293
$
35,999
$
36,719
$
37,453
$
38,202
$
10,588 45,881
$
12,600 48,599
$
12,852 49,571
$
13,109 50,562
$
13,371 51,573
On-Going Expenses:
Wages and Labour load total 11-2-1280-2529
Computer & Software Licences (IS budget)
325
330
335
340
11-2-1280-2527
Infrastructure Software(IS budget)
65
66
67
68
69
11-2-1280-5540
Cell Phone (IS Budget)
600
609
618
627
637
11-2-17xx-xxxx
Professional Fees&Training Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
345
$
500 1,490
$
508 1,512
$
515 1,535
$
523 1,558
$
531 1,581
$
47,371
$
50,111
$
51,106
$
52,120
$
53,155
$
-
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
850 -
Other:
ONE-TIME $ SPECIAL REMARKS
850 PRIORITY:
VERIFIED BY: Department Director/Manager
AF
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
WE
Business Plan Attached:
NO
New Work Station Form Attached:
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-6
-752024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Parks Operational Budget 2024/[FTE2024-6 FTE Parks Mowing Op 1.xlsx]Supplemental FTE Request #1
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Parks
DESCRIPTION:
Support to dept leadership and admin functions
Parks Supervisor
POSITION TITLE:
January 1, 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
Reporting directly into the Parks Manager are up to 35 staff completing complex and challenging tasks that require significant administrative supports. This staff volume far exceeds the recommended span of control for one employee. As part of this span of control, the Parks Manager supports and provides leadership to all Parks staff, and manages all the corresponding administrative functions of the department, oversees the Health and Safety, and leads multiple concurrent projects. The Parks Supervisor will provide support to the Parks Manager by providing support and consistent direction to staff, coordinating administrative functions and leading projects. Specific functions could include planning and supervising maintenance schedules, leading sustainability initiatives, supporting interdepartmental organizational initiatives/plans/projects, responding to public inquiries, supporting departmental health and safety, and providing administrative coverage when the manager is out of office.
STRATEGIC PLAN OBJECTIVE:
Pursue Economic Growth and Prosperity - working to support efforts to help West Kelowna businesses prosper. Strengthen our Community - provide opportunities to build connections, address shared needs, and contribute to shaping the community's needs CONSEQUENCES OF NOT FUNDING: The current workload can not by maintained where the manager is working on their vacations and putting in 2-3hrs of OT each working a day. Not funding this position will result in a reduced level of service and not meeting the targets set out in the City's Master Plans/OCP/etc.
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
$
$
$
$
2028 Budget AMOUNT
GL Account
DESCRIPTION
11-2-7310-1110
Wages (exempt)
$
108,243
11-2-7310-1110
Labour Load (Benefits, Vacation, Sick, etc.)
30,000
35,700
36,414
37,142
37,885
11-2-7310-1110
Reduction in savings
(15,000) 115,000 $
(15,000) 137,700 $
(15,000) 140,454 $
(15,000) 143,263 $
(15,000) 146,128
11-2-1280-2529
Computer & Software Licences (IS budget)
875
888
901
915
11-2-1280-2527
Infrastructure Software(IS budget)
115
117
118
120
122
11-2-1280-2530
Desktop Applications(IS budget)
3,625
3,679
3,735
3,791
3,847
11-2-1280-5540
Cell Phone (IS Budget)
11-2-17xx-xxxx
Professional Fees&Training
On-Going Expenses: 100,000
$
Wages and Labour load total
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
102,000
104,040
106,121
929
600
609
618
627
637
$
1,000 6,215
$
1,015 6,308
$
1,030 6,403
$
1,046 6,499
$
1,061 6,596
$
121,215
$
144,008
$
146,857
$
149,762
$
152,725
One-Time Expenses:
$
11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
320 3,135 850 -
Other:
ONE-TIME $ SPECIAL REMARKS
4,305 PRIORITY:
VERIFIED BY: Department Director/Manager
AF
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
WE
Business Plan Attached:
YES
New Work Station Form Attached:
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-7
-762024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Parks Operational Budget 2024/[FTE2024-7 FTE Parks Supervisor.xlsx]Supplemental FTE Request #1
City of West Kelowna Business Case Parks – Parks Supervisor 2024
General Overview This business case provides background and information for the addition of a Parks Supervisor to the Parks Department. This position would report to the Parks Manager and provide support and consistent direction to staff, coordinating administrative and Health and Safety functions, and lead projects.
Background The City of West Kelowna is a young city that has an expansive Parks system of approximately 250 hectares parkland, road boulevards and round abouts, facility grounds, trees on public property/roads, trails and walkways which are maintained and managed by the Parks Department. As outlined in the Parks Master Plan(s), OCP, Zoning Bylaw, etc., Council has identified their desire to fund numerous projects that develop the City from a rural standard to an urban standard, while remaining fiscally responsible. Furthermore, the City is currently one of the fastest growing municipalities in British Columbia, and as it’s Parks system, road boulevards, roundabouts, facility grounds, trails and walkways grows each year, the associated maintenance and operational requirements of the entire system increases. Climate change continues to have a major impact on municipalities and their operations. In recent years, the City has experienced major flooding events occurring back to back, major forest fires, a pandemic, heat domes and snow events. In each case, the City’s Parks system has helped relieve pressures from these events by providing land for fire breaks, managing flood waters, as well as a place of respite and recreation for the public, which has resulted in a sustained increase in public use of the City’s parks and outdoor spaces. The City can expect to have on going challenges related to climate change and how we respond to extreme events. To ensure that service levels are maintained and help support environment and affected residents, its imperative that the City’s Parks Department be proactive and plan for and adapt to climate change. As the Parks system grows, and support the City’s Asset Management Strategy, there is also a need to coordinate and update the Asset Management data and infrastructure. This requires professional skill and expertise about the community’s physical and natural assets and its finances so that informed decisions can be made to support Sustainable Service Delivery. As a result of the above, growth within the Parks Department is required to maintain current levels of service, help manage the growth of the community and its parks system and manage the impacts of climate change.
-77-
Key Responsibilities The following list of duties and responsibilities are representative but not all inclusive of the Parks
Supervisor position:
Administration and Leadership o
Provides leadership to operational staff in developing and adding to maintenance schedules, streamlining routines, and recording process for repetition year over year.
o
Oversees detailed design and tender packages, and manages construction activities to ensure capital projects satisfy all goals and objectives including schedule and budget.
o
Coordinates and supports the Public Works Department with interdepartmental work orders and projects.
o
Lead sustainability initiatives to meet corporate initiatives as outlined in the City’s OCP and Master Plans
o
Provides operational coverage to the Department when the Parks Manager is absent
o
Assist with the management of the City’s Health and Safety Program for the Department
o
Reviewing and approving departmental expenses, timesheets, and other administrative functions
Customer Service & Communication o
Contribute to the success of our team and community by fostering corporate values in their work, thinking beyond today, working together, acting with enthusiasm and ethics, and striving for continual improvement.
o
Maintains courteous and positive public relations with all internal and external customers, including through public consultation.
o
Advises and consults with other departments, agencies, community groups, property owners, associations, clubs and the public.
Financial Breakdown
Supervisor Salary: $100,000 Labour Load: $30,000 Reduction in savings department ($15,000) Total Wages Request:
$115,000
-78-
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Legislative Services
DESCRIPTION:
Cooridnator to conduct legislative required responsiblites.
Legislative Services Coordinator
POSITION TITLE:
January 1, 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
The Legislative Services consists of 3 legislative staff and the main Receptionist and has seen a substantial increase in demand in the level of service being provided to the organization. Provincial legislation has dictated an increase in Privacy Management, Committees and Policies to be implemented throughout the organization. In order to continue to meet the provincial legislation, an additional staff member is required to meet and maintain these requirements and to ensure the day to day functions are completed and to allow for additional legislative projects to be worked on. Additionally, the Legislative Services department has taken on further legislative responsibilities that were in another department. Legislative Services staff are now responsible for meeting legislation from the Local Government Act and Community Charter pertaining to development services mail outs, advertising and bylaw drafting. This position will allow for the Legislative Services Manager to have more time to focus on management level tasks, lead the organization with Privacy/FOI training and large City wide projects. STRATEGIC PLAN OBJECTIVE:
CONSEQUENCES OF NOT FUNDING: Staff are over capacity with workloads. Without an additional staff member, the department will continue to be challenged to take on any additional initiatives, maintain a high level of service, meet timelines or perform work to an acceptable level of quality.
GL Account
DESCRIPTION
11-2-1900-1110
Wages (exempt)
11-2-1900-1110
Labour Load (Benefits, Vacation, Sick, etc)
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
$
$
$
$
2028 Budget AMOUNT
On-Going Expenses: 75,000 22,500 $
Wages and Labour load total
97,500
76,500 26,775
$
103,275
78,030 27,311
$
105,341
79,591
$
81,182
$
109,596
27,857 $
107,447
28,414
11-2-1280-2529
Computer & Software Licences (IS budget)
875
888
901
915
929
11-2-1280-2530
Desktop Software(IS budget)
240
244
247
251
255
11-2-1280-5540
Cell Phone (IS Budget)
11-2-1730-2111
Professional Fees&Training Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
-
-
-
-
-
1,500
1,523
1,545
1,569
1,592
$
2,615
$
2,654
$
2,694
$
2,734
$
2,775
$
100,115
$
105,929
$
108,035
$
110,182
$
112,372
$
3,000
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
-
Other:
-
320 3,135
ONE-TIME $ SPECIAL REMARKS
6,455 PRIORITY:
VERIFIED BY: Department Director/Manager
TS
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
WE
Business Plan Attached:
New Work Station Form Attached:
NO
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-8
-792024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Legislative Services Operational Budget 2024/[FTE2024-8 - FTE Legislative Services Coordinator .xlsx]Supplemental FTE Request #1
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Facilities Recreation and Culture
DESCRIPTION:
Recreation Clerk I
Clerk I
POSITION TITLE:
March 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
Public programs, facility and park rentals are in high demand since the Province has reduced the restrictions associated with the Covid 19 pandemic. Quarterly stats on revenue indicate that there has been an increase of approximately 38% since 2019. The City of West Kelowna has approximately 25,000 people attend about 400 City programs per year and it is the responsibility of the Clerk to assist the public with these program registrations and facility bookings. The position also administers the Facilities Dept preventative maintenance programs and record keeping for 21 buildings, 700 pieces of equipment, and approximately 800 work orders per year. These duties will increase once the new facilities come on board in 2024. An additional Clerk position will allow the department to keep up with the demand and service levels of the community. See attached business case.
STRATEGIC PLAN OBJECTIVE:
CONSEQUENCES OF NOT FUNDING: City staff will not be able to keep up with program registration and booking demands of the community. Record keeping, work orders, and other administrative duties may be delayed, reduced, or even postponed. Recreational services may need to be cancelled or reduced to keep up with staff workload associated with public demands.
GL Account
DESCRIPTION
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
2028 Budget AMOUNT
$
54,381
$
55,469
$
56,578
$
57,710
$
58,864
$
16,314 70,695
$
19,414 74,883
$
19,802 76,380
$
20,198 77,908
$
20,602 79,466
On-Going Expenses: 11-2-7400-1210
Wages (Pay Level 2/3)
11-2-7400-1210
Labour Load (Benefits, Vacation, Sick, etc) Wages and Labour load total
11-2-1280-2529
Computer & Software Licences (IS budget)
-
-
-
-
11-2-1280-5540
Cell Phone (IS Budget)
-
-
-
-
-
11-2-1780-2111
Professional Fees&Training
$
500 500
$
508 508
$
515 515
$
523 523
$
531 531
$
71,195
$
75,390
$
76,895
$
78,431
$
79,997
$
2,000
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
-
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
-
11-2-1280-3002
Computer & Software Licences (IS budget)
-
11-2-1280-3002
Cell Phone
-
Other:
ONE-TIME $
SPECIAL REMARKS
2,000 PRIORITY:
VERIFIED BY: Department Director/Manager
EG
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
WE
Business Plan Attached:
New Work Station Form Attached:
YES
NO
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-9
-802024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Recreation Operational Budget 2024/[FTE2024-9 - FTE Recreation Clerk I.xlsx]Supplemental FTE Request #1
City of West Kelowna
Business Case – Full Time Employee Request Facilities and Recreation Department Clerk 2024
General Overview
The purpose of this business case is to show the duties and responsibilities associated with a Facilities and Recreation Department Clerk and how workload associated with these duties is becoming more than what the existing staffing level can take on. As a result, this business case is being written to request an additional Facilities and Recreation Department Clerk to ensure public service levels are maintained, facility and park rentals are being maximized, record keeping is kept current, and risk to the City of West Kelowna is reduced.
Background Currently the Facilities and Recreation Department has at total of two (2) Clerk positions assisting with various duties that include but are not limited to the following:
Program registrations for approximately 25,000 people per year.
Assisting Bookings Coordinator with 70 (+) user groups inquiring to rent one of our 50 (+) venues.
Assisting Facilities Department with administering preventative maintenance programs and record keeping for 21 buildings, 700 pieces of equipment, and approximately 800 work orders per year.
Front line reception to respond to inquiries via phone, email, or in person.
Collect fees and accept payments.
Issue rental permits.
Issue rental insurance.
Records management.
General administrative support.
The City of West Kelowna has approximately 25,000 people attend about 400 City programs per year and it is the responsibility of the Clerk to assist the public with these program registrations. This number does not include members or participants of organized groups, such as minor hockey, baseball, soccer, girl guides, karate, etc. However, the Recreation Department does act a liaison for these groups when renting our facilities or parks. Currently, a Clerk position assists the Booking’s Coordinator when working with these groups.
-81-
The Recreation Department acts as a liaison for approximately 70 - 100 organized groups that includes but is not limited to the following: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23.
School District 23 Head Office Public Programs Johnson Bentley Memorial Aquatic Centre West Kelowna Minor Hockey Mount Boucherie Skating Club Westside Ringette West Kelowna Junior A Warriors GMS Hockey Academy MBSS Skills Academy CNC Adult League BC Hockey Pich Hockey Club Thursday Night Hockey Club Wanna-beers Hockey Club Over 30’s Hockey Club Saturday Evening Hockey Club Grizzly Old Timers Grizzly Alumni Senior Hockey Club Jorde Hockey Central Okanagan Hockey Club Carder Goalie West Kelowna Jr. Warriors (Kids League)
24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48.
Sensisyusten School Rose Valley Elementary Hudson Road Elementary Mar Jok Elementary Shannon Lake Elementary Glenrosa Elementary George Pringle Elementary Helen Gorman Elementary Chief Tomat Elementary Mount Boucherie Secondary Glenrosa Middle School Constable Neil Bruce Middle School Westside Youth Soccer West Kelowna Minor Baseball Westside Fastball Kelowna Women’s Soccer League Over 30’s Men’s Soccer Over 40’s Men’s Soccer Oldtimers Men’s Soccer WS Adult Mixed Slo-Pitch Kelowna Minor Football Power Edge Pro Hockey Club Pacific North West Hockey Club Kelowna Heat Hockey Club Westside Daze Committee
49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62. 63. 64. 65. 66. 67. 68. 69. 70. 71.
Chadi Hockey Hope Hockey Lakovic Hockey Yellowaga Hockey Okanagan Gymnastics Club Net 360 AF Development Brownies Girl Guides Sparks Thursday Niters AA Sunday Niters AA Women’s Al-anon Toastmasters Summerland Bluegrass Society Living Church of God Lakeview Neighborhood Association West Kelowna Strata Groups Scouts WS Elks MBSS Baseball Academy MBSS Soccer Academy Taneda Karate
The department is also responsible for administering rental permits for approximately 50-60 different venues. Below is a list of venues that includes, but is not limited to the following: List of Rentable Venues Royal LePage Place
Multipurpose Sport Dome
Multipurpose Sport Dome – Field 1
Multipurpose Sport Dome – Field 2
RCMP Meeting Room
Westbank Lions Hall
Lakeview Heights Community Hall
Lakeview Sports Box
CNB Gorman Field
CNB Bylands Field
CNB Investors Field
Rosewood Field
Chief Tomat East Field
Chief Tomat West Field
CNB East Field
CNB West Field
Glenrosa Elementary – Upper Field
Glenrosa Elementary – Lower Field
Hudson Road Upper Field
Hudson Road Lower Field
George Pringle Upper Field
George Pringle Lower Field
Rose Valley Upper Field
Rose Valley Lower Field
Shannon Lake North Field
Shannon Lake South Field
Helen Gorman Field
GMS Upper Field
GMS Lower Field
Annette Beaudreau Amphitheatre
Rose Meadow Park
Towne Centre Park
Jim Lind Arena
Kinsmen Lower Soccer Field
Webber Road Field (L)
Mount Boucherie Community Hall
Kinsmen Upper Soccer Field
Webber Road Field (S)
Anders Road Field
Kinsmen Gazebo
Darroch Ball Field
Memorial Park Field
Shannon Woods Field
Boucherie Upper Ball Field
Issler Ball Field
Kinsmen Ball Field (K1)
Kinsmen Ball Field (K2)
Ranch Ball Field
John Dupuis Park
Last Mountain Park
Smith Creek Park
Ranch Park
Willow Beach Park
Pebble Beach Park
Prichard Park
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In 2021, the Province created a BC Restart Plan to re-open recreational services to the public after two years of reduced services due to the Covid 19 pandemic. The demand for recreational services in 2021 increased substantially from pre Covid numbers (2019). Quarterly stats submitted to Council show that 2022 recreational service revenue has increased 26% since 2019. During the first two quarters of 2023, revenue has jumped an additional 16% from the previous year. If this trend were to continue for the remainder of 2023, the total increase since 2019 will be closer to 38%. The goal of this new Clerk position will be to help out with the day to day clerical duties for both the Facilities and Recreation departments. It will be a floating position that will provide assistance to our main Recreation receptionist, our Bookings team, and Facilities department, when needed. This position will also act as the back up when other department Clerks are away on vacation or sick leave. Currently, there are two Clerk positions that are required at all times to ensure proper service levels and workloads can be maintained. It becomes very disruptive to the department when one of the Clerks is away from the office. The City has tried to recruit casual workers for such circumstances, but have been unsuccessful in recruiting.
Financial Breakdown
Reception Clerk (January 1, 2023) Hours per Week: Hourly Wage
35 $29.88
per hour
Annual Wage Labor Load (30%):
$54,382 $16,314
per year per year
Total Wage / Labor Load:
$70,695
per year
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Conclusion
The purpose of this business case is to show the duties and responsibilities associated with a Facilities and Recreation Department Clerk and how workload associated with these duties is becoming more than what the existing staffing level can take on. Demand for services has increased substantially since the BC Restart Plan associated with the Covid 19 pandemic. Quarterly stats on revenue indicate that there has been an increase of approximately 38% since 2019. This position also administers the Facilities Department preventative maintenance programs and record keeping for 21 buildings, 700 pieces of equipment, and approximately 800 work orders per year. These duties will increase once the new facilities come on board in 2024. This staff request was introduced during 2023 budget deliberations, but was not approved. To ensure public service levels are maintained, facility and park rentals are being maximized, record keeping is kept current, and risk to the City of West Kelowna is reduced, staff is submitting this request for consideration to be included in the 2024 budget. Projected start date for this position is March, 2024. (after staff have moved into new City Hall)
Respectfully submitted, Erin Goodwin Facilities and Recreation Manager City of West Kelowna
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CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Facilities
DESCRIPTION:
2 Fulltime FTE + 1 Parttime FTE
Facility Operator II
POSITION TITLE:
Q1 - 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
The City is moving into a new City Hall in 2024. This building will be shared by other organizations and government jurisdictions, including but not limited to the Okanagan Regional Library, MLA, and MP. The City has negotiated an operating agreement with the other tenants, which includes custodial services that will be managed by the City. To ensure the facility is being maintained at a higher level of standards, staff is proposing that custodial services be done in house, rather than contracting out the work. To complete the work in house, the City would need to hire two (2) full time staff and one (1) part time staff.
STRATEGIC PLAN OBJECTIVE:
CONSEQUENCES OF NOT FUNDING: The City would need to complete an RFP for custodial services that traditionally has been awarded to lowest bid. Lowest bid over the years has not always created the best service. When services have not been met, the City is forced to terminate the contract. The City has had seven (7) different custodial contractors since 2008 (15 years).
GL Account
DESCRIPTION
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
2028 Budget AMOUNT
$
135,644
$
138,357
$
141,124
$
143,946
$
146,825
$
37,816 173,460
$
48,425 186,782
$
49,393 190,517
$
50,381 194,328
$
51,389 198,214
On-Going Expenses: coded to department
Wages (Pay Level 1)
coded to department
Labour Load (Benefits, Vacation, Sick, etc) Wages and Labour load total
11-2-1280-2529
Computer & Software Licences (IS budget)
11-2-1280-5540
Cell Phone (IS Budget)
11-2-17xx-xxxx
Professional Fees&Training Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
-
-
-
-
-
1,200
1,218
1,236
1,255
1,274
$
1,000 2,200
$
1,015 2,233
$
1,030 2,266
$
1,046 2,300
$
1,061 2,335
$
175,660
$
189,015
$
192,784
$
196,628
$
200,549
$
-
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
1,700 -
Other:
ONE-TIME $ SPECIAL REMARKS
1,700 PRIORITY:
VERIFIED BY: Department Director/Manager
EG
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK - note: amount above = 2 FTEs + 1PT
WE
Business Plan Attached:
New Work Station Form Attached:
YES
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-10
-852024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Facilities Operational Budget 2024/[2024 Supplemental FTE Request Form (Facility Operator 1).xlsx]Supplemental FTE Request #1
City of West Kelowna
Business Case – Facilities Department In House Custodial
Background
Since 2008, the City of West Kelowna (CWK) has hired seven (7) different custodial contractors to do custodial service for the CWK. Service levels by these contracts are not being met which has forced the CWK to terminate almost every contract that has been created. To try and filter out the best possible companies, the CWK has completed pre-qualifications for this contract. However, even after completing a prequalification process, shortlisting the top qualified companies, and scoring all proposals (not only on price) the CWK still continues to struggle to find a contractor that will provide custodial services that meet the needs and expectations of the City. Providing proper custodial service is an important health and safety requirement which was especially magnified during the Covid 19 pandemic. To ensure the CWK custodial services are being maintained and properly managed, staff is submitting a business case for Council to consider doing custodial services in house at our new City Hall + Library building. This is a service that the City could consider expanding to other CWK facilities in the future. However, doing so would require a significant increase to staffing, equipment, and vehicle requests. As a result, in house custodial is only being proposed for the new City Hall + Library building at this time. Custodial Contract Costs Since 2008, the CWK has contracted out custodial services for many CWK facilities. In the beginning, costs to hire a contractor to complete the work was more cost effective than doing the work in house. As time passed, the City continued to seek out contractors that would provide higher levels of service to ensure our custodial needs were being met. Higher levels of service resulted in higher costs to the City. With the exception of the RCMP Detachment, the City has hired seven (7) different custodial contractors since 2008. The RCMP Detachment has had the same custodial contractor since 2009, with little to no concerns related to cleanliness and service. The company associated with the RCMP building requires special clearances for employees to work inside the facility. Special clearances result in higher wages, which results in better recruitment, staff retention, and custodial services. Higher wages results in higher contract costs. As a result, this company has never been successful in obtaining a City contract for custodial services, outside the RCMP detachment. For the purpose of this business case, the City asked the RCMP contractor to submit a cost estimate to clean the new City Hall + Library building. Estimated cost to complete the work:
$150,000 per year City Hall ORL Project Work
5 days per week + 11hrs per night 6 days per week + 5hrs per night (floor waxing, deep cleaning, windows, etc)
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CWK In House Cost Estimates To maintain the City Hall + Library it is estimated that approximately eighty (80) hours per week would be required for custodial services. This business case is proposing to hire two (2) full time employees (FTE) and one (1) part time employee (PTE). The two FTE staff would work Sunday through Thursday night and the one PTE staff member would work Friday evenings + any vacation or sick leave coverage. Sunday Closed
Monday
Tuesday
Wednesday
Thursday
Friday
Hours
8hrs - 2 workers (6pm-2am)
8hrs - 2 workers (6pm-2am)
8hrs - 2 workers (6pm-2am)
8hrs - 2 workers (6pm-2am)
8hrs - 2 workers (6pm-2am)
4hrs - 1 worker (6pm-10pm)
Library
Closed
City Hall
Saturday Closed No Cleaning
Vacation and Sick Coverage The two (2) FTE positions would be entitled to three (3) weeks vacation after their first year of work. These vacation shifts would need to be filled by the PTE or casual employee. The one (1) PTE position would be entitled to 14% vacation pay added to their annual wage. This business case has also allocated twelve (12) annual sick days per FTE that would potentially need to be filled by the PTE or casual employee due to illness. Vehicle and Fuel Allowance Due to the custodial services associated with this business case being tied to one central location (City Hall + Library building), a vehicle will not be required for this position. In the event a vehicle may be required, the Facilities Department currently has two (2) vans and one (1) truck in its fleet inventory. These vehicles are used mostly Monday thru Friday between the hours of 7am – 5pm. As a result, these vehicles could be used during the evening by the new custodial staff, if needed. Cell Phone Two additional cell phones would need to be purchased for this business case. These phones would be assigned to the custodial division, used during each shift, and left in the office after each shift. Equipment The CWK existing custodial contract requires the successful contractor to provide all necessary equipment and personal protective equipment (PPE). The CWK will need to increase the Facilities Department’s Small Tools and Equipment budget to cover off these costs. Costs for this equipment will be included in the newly created operational budget for this facility. Uniforms The Facilities Department has an annual uniform budget. This business case anticipates no increases to the existing uniform budget to cover off the needs of the new custodial staff. Computers No additional budget request is anticipated for computers. The department provides three (3) computers for staff to share while on shift.
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Custodial Supplies The existing custodial contract requires the CWK to provide all custodial supplies. This includes but is not limited to cleaning chemicals, floor wax, soap, and paper products. Costs for all supplies will be included in the newly created operational budget for this facility.
Financial Breakdown City Hall + Library
Estimated Annual Cost Breakdown (2023 wage rates)
Wage ($28.28 per hour) Benefits (30%) Vacation Coverage (3 weeks) Sick Coverage (12 days) Vacation in Lieu Pay (14%) Cell Phone Training/Fees Equipment (see notes) Uniforms (see notes) Computer (see notes) Vehicle (see notes) Custodial Supplies (see notes) Subtotal
Full Time Employee (1) $58,822 $17,647 $600 $500 N/A N/A N/A N/A N/A $77,569
Full Time Employee (2) $58,822 $17,647 $600 $500 N/A N/A N/A N/A N/A $77,569
Part Time Employee (1) $5,785 N/A $6,787 $5,430 $2,520 N/A N/A N/A N/A N/A N/A N/A $20,522
Grand Total
$175,660
Funding Strategy The City currently is in negotiations with the Okanagan Regional Library (ORL) to finalize an operational agreement for the new City Hall + Library building. The ORL supports the concept of bringing custodial services in house for the purpose of maintaining quality control associated with cleaning standards for the brand new City Hall + Library facility. Estimated costs to operate the building, including custodial, have been shared with the ORL. The ORL has agreed in principle to draft up an agreement within the terms and conditions that have been discussed, including cost sharing of custodial services. Cost sharing for such services will be based on total area of space needing to be maintained. For example, the ORL will occupy 30% of the entire building, resulting in the ORL being responsible for 30% of the operational costs, including custodial services. It is anticipated that the MP and MLA offices will enter into a similar agreement. NOTE: 6% of the building is shared space and will divided equally amongst all parties.
CWK = ORL = MP = MLA =
60% dedicated space + 2% shared space. 30% dedicated space + 2% shared space. 2% dedicated space + 1% shared space. 2% dedicated space + 1% shared space.
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As a result, the following is being assumed: Option 1: In House Custodial Services In House Custodial Services Budget
$177,000
100%
CWK Contribution Total ORL Contribution Total MLA Contribution Total MP Contribution Total
$109,740 $56,640 $5,310 $5,310
62% 32% 3% 3%
Option 2: Contract Custodial Services Contract Custodial Services Budget
$150,000
100%
CWK Contribution Total ORL Contribution Total MLA Contribution Total MP Contribution Total
$93,000 $48,000 $4,500 $4,500
62% 32% 3% 3%
Net Cost Difference:
$16,740
Custodial Budgets to be Allocated to New City Hall With staff moving into the new City Hall in 2024, the custodial contracts for two facilities will be terminated. The budget money for these two facilities are listed below. Custodial Contracts to be Terminated in 2024: City Hall (MBCC) Lakeview Village
$47,000 $32,000 $15,000
Net Increase to Custodial Services (2024) This business case is recommending that the City consider doing in house custodial services at the new City Hall + Library building. With staff moving to a new City Hall, some custodial contracts will be terminated in 2024. The net increase to complete custodial services in house is listed below. New City Hall CWK Contribution
$109,740
MBCC City Hall (delete) Lakeview Village Office (delete)
-$32,000 -$15,000
Total net increase:
$62,740
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Conclusion
To assist in maintaining a level of quality control associated with CWK custodial services, this business case is proposing that custodial services for the new City Hall + Library building be done in house instead of being contracted out. The net difference to complete the work in house vs contracting out is approximately $16,000. Custodial In House Cost Estimate:
$109,000
(City Contribution)
Custodial Contract Out Costs Estimate:
$93,000
(City Contribution)
Net Difference:
$16,000
(City Contribution)
Due to the low financial impact and the importance of quality control for this new facility and its tenants, staff is recommending that the City consider this business case and staffing request to start in house custodial services at the City Hall + Library building, starting 2024. Respectfully submitted,
Erin Goodwin Facilities and Recreation Manager City of West Kelowna
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CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
DESCRIPTION:
Development Approvals This position will support fast tracking of development applications for priority housing projects over a 3 year period
Planner III (Priority Housing)
POSITION TITLE:
January 1, 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
This position is proposed to support the implementation of the City's Housing Accelerator Fund (HAF) application, and recently approved Housing Strategy by providing a dedicated staff member responsible for processing development applications related to priority housing projects in the City. These projects include non-market housing, purpose built rental housing, small housing units, attainable home ownership, and housing focused on under-served demographic needs including seniors, those with disabilities, homelessness, low-income households, etc. The City's Housing Needs Assessment projects 1816 new housing units are required to be built by 2031.This translates to 290 units required to be built per year (197 ownership/93 rental units) in order to keep up with current growth and address housing needs in the community. This position is proposed to focus on ensuring these applications are fast tracked through the approval process, and will help implement the Housing policy changes being proposed. The position will also be used to process additional development applications, when available. The position is a 3 year term, which is fully funded under the City's HAF program.
STRATEGIC PLAN OBJECTIVE:
Strengthening our Community and Pursuing Economic Growth and Prosperity CONSEQUENCES OF NOT FUNDING: Development applications to support priority housing projects will be processed along with other standard development applications including OCP, Zoning Bylaw amendments, Development Permits and Variances. The timelines to approval for these applications are impacted by # of applications.
GL Account
DESCRIPTION
11-2-6120-1210
Wages (Pay Level 10)
11-2-6120-1210
Labour Load (Benefits, Vacation, Sick, etc)
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
$
$
$
$
2028 Budget AMOUNT
On-Going Expenses: 23,942 $
Wages and Labour load total 11-2-1280-2529
Computer & Software Licences (IS budget)
11-2-1280-5540
Cell Phone (IS Budget)
11-2-1280-2530
Desktop Software(IS Budget)
11-2-1770-2111
79,807 103,749
$
TOTAL WAGES and OTHER ON-GOING EXPENSES
109,894
83,031 29,061
$
112,092
84,692
$
86,386
$
116,621
29,642 $
114,334
30,235
875
888
901
915
-
-
-
-
-
200
203
206
209
212
1,500
Professional Fees&Training Total Other
81,403 28,491
1,523
1,545
929
1,569
1,592
$
2,575
$
2,614
$
2,653
$
2,693
$
2,733
$
106,324
$
112,508
$
114,745
$
117,027
$
119,354
$
3,000
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
-
Other:
-
320 3,435
ONE-TIME $ SPECIAL REMARKS
6,755 PRIORITY:
VERIFIED BY: Department Director/Manager
BM
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
WE
Business Plan Attached:
New Work Station Form Attached:
YES
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-11
-912024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Planning Operational Budget 2024/[FTE2024-11- Planner 3 (Priority Housing).xlsx]Supplemental FTE Request #1
Housing Accelerator Fund – Background Informa on The Housing Accelerator Funding (HAF) program is supported by the Canada Mortgage and Housing Corpora on (CMHC) and is intended to drive transforma onal change within the sphere of control of the local government regarding land use planning and development approvals. The fund intends on distribu ng $4 billion into Canadian municipali es to accelerate the supply of housing across Canada, resul ng in at least 100,000 more housing units permi ed than would have occurred without the program. In order to complete many of these ini a ves in-house, or using consul ng services, addi onal staff resources will be required. As the CMHC funding can be allocated to administra on of the projects, the posi ons requested are fully funded for the 3 year period of the program. The City’s HAF applica on iden fies 7 key ini a ves that require significant research, policy development, community consulta on and Council input in order to incen vise the necessary housing projects required to support growth and development within the City. The applica on will support the 7 key ini a ves iden fied in the City’s applica on as follows: 1. Accessory Dwelling Unit Strategy This initiative involves implementing a four-phased coordinated program of expanded allowances to increase opportunities for Accessory Dwelling Units (ADUs) in low-density residential neighbourhoods within West Kelowna, where appropriate and sensitive to the existing community expectations. 2. Missing Middle - Plex-Readiness The City has developed policy to support increased potential for infill plex development during the OCP review. This initiative involves adapting existing low-density neighbourhoods—with high redevelopment potential and proximity to services—to allow multi-plex development. In advance of the Provincial Government’s proposed plex regulation being ratified, this initiative is intended to analyse and develop a plex zone for West Kelowna core neighbourhoods that could potentially be expanded to other areas in the City. 3. Rental Use Zoning Policy This initiative will introduce a rental use zoning policy for developments with purpose-built rental buildings within Westbank and Boucherie Urban Centres that integrates the rental protection policy provisions and density bonusing for market and non-market rental. 4. Structured Density Bonusing Program This initiative involves developing a structured density bonusing program in Urban Centres within the City to encourage priority housing types including affordable non-market rentals, market rentals, accessible housing, and housing for seniors. The intent of this initiative is to support increased densities (current 6 storey to up to 19 storeys) in high-growth and underutilized areas in exchange for meeting priority housing needs. 5. Incentives for Non-market Affordable Housing and Priority Housing This initiative will develop options for consideration and implement an incentives program (including consideration of potential DCC reductions, fast-tracked development approvals, grants and/or forgivable loans) to decrease barriers for the development of non-market affordable housing and priority housing types across the City.
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6. Parking Regulation Revision The initiative will include the review and revision of parking requirements in Westbank Urban Centre and Boucherie Urban Centre, Neighbourhood Centres, and the City’s core growth areas. In parallel with Initiative 1, the parking requirements for ADUs will also be reviewed. 7. Development Approvals Procedures Streamlining This initiative will aim to reduce the timelines for processing and approval of new developments to create more housing supply at an accelerated pace. The City is a leader in process efficiency and implementing streamlining initiatives. The City has prioritized process improvements for over 15 years. Recent improvement include removing the default requirement for public hearings and increasing delegated authority to staff. The City has also upgraded development application communications materials to guide applicants through the approval process. Through implementa on of the program, addi onal housing units will be made available to the community, and development applica ons will be further streamlined through the approval process. The posi ons requested to support the program will act as the primary resource in comple ng in-house projects related to HAF, and will support the necessary policy change required. The posi ons will also focus on processing development applica ons for priority housing projects for the City to sure the City responds to market interest as soon as possible.
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CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Development Services
DESCRIPTION:
Supervises the Long Range Planning Program
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
January 1, 2024
Long Range Planning Manager
POSITION TITLE:
With the adoption of the City's new Official Community Plan, planning policy development has become the forefront of ensuring the City can project the needs of the community in accommodating anticipated growth and housing. As the OCP provides significant directional change, the long range planning department continues to experience unprecedented pressures related to meeting the changing landscape of Housing Policy, Funding opportunities, Provincial legislation and community expectations. To assist the team in meeting these goals, additional resources are required to provide the direction and experience necessary to ensure leadership and guidance in this area. Currently, the long range planning team receives day to day direction from the Director of Development Approvals, which has proven to be challenging given the scale of policy work currently underway and anticipated works moving forward. This position is critical in accomplishing Council's strategic priorities and ensuring long term planning for rapid growth in the community can be accomplished in as timely manner as possible. This position will ensure that the department's workplan is completed on schedule and budget and will ensure master planning activities are coordinated with other departments goals. The position will include the oversight of the BC Transit portfolio, which is currently challenged by staff capacity and competing priorities, but requires additional attention. This position is funded under the City's Housing Accelerator Fund for the first 3 years, but will require permanent funding starting in 2027.
STRATEGIC PLAN OBJECTIVE:
Strengthening our Community and Pursuing Economic Growth and Prosperity CONSEQUENCES OF NOT FUNDING: This position is required to ensure the long range workplan is completed on time and budget. The position also permits additional time for the Director of Development Approvals to focus on broader direction and objectives of the municipality. Current activities in the Long Range workplan include Zoning Bylaw Review (Post OCP), Short Term Accommodation Review, Parking Study, Density Bonusing Program, Infill Strategy, Housing Strategy, Corporate Climate Action Plan, Westbank Centre Revitalization Plan, Industrial Lands Study. These projects will not be completed without additional guidance and direction under this position. 2024 Budget 2025 Budget 2026 Budget 2027 Budget 2028 Budget GL Account DESCRIPTION AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
On-Going Expenses: $
11-2-6120-1110
Wages - Exempt Position
11-2-6120-1110
Labour Load (Benefits, Vacation, Sick, etc)
$
34,842 $
Wages and Labour load total
116,141 150,983
118,464
$
41,462 $
159,926
120,833
$
42,292 $
163,125
123,250
$
125,715
$
169,715
43,137 $
166,387
44,000
11-2-1280-2529
Computer & Software Licences (IS budget)
875
888
901
915
929
11-2-1280-5540
Cell Phone (IS Budget)
600
609
618
627
637
11-2-1280-2527
Infrastructure Software Licenses(IS Budget)
50
51
52
52
53
11-2-1280-2530
Desktop Software(IS Budget)
575
584
592
601
610
11-2-1770-2111
2,000
Professional Fees&Training Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
2,030
2,060
2,091
2,123
$
4,100
$
4,162
$
4,224
$
4,287
$
4,352
$
155,083
$
164,088
$
167,349
$
170,674
$
174,067
$
3,000
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
320 3,135 850 -
Other:
ONE-TIME $ SPECIAL REMARKS
7,305 PRIORITY:
VERIFIED BY: Department Director/Manager
BM
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
WE
Business Plan Attached:
New Work Station Form Attached:
NO
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-12
-942024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Planning Operational Budget 2024/[FTE2024-12- Long Range Planning Manager.xlsx]Supplemental FTE Request #1
Housing Accelerator Fund – Background Informa on The Housing Accelerator Funding (HAF) program is supported by the Canada Mortgage and Housing Corpora on (CMHC) and is intended to drive transforma onal change within the sphere of control of the local government regarding land use planning and development approvals. The fund intends on distribu ng $4 billion into Canadian municipali es to accelerate the supply of housing across Canada, resul ng in at least 100,000 more housing units permi ed than would have occurred without the program. In order to complete many of these ini a ves in-house, or using consul ng services, addi onal staff resources will be required. As the CMHC funding can be allocated to administra on of the projects, the posi ons requested are fully funded for the 3 year period of the program. The City’s HAF applica on iden fies 7 key ini a ves that require significant research, policy development, community consulta on and Council input in order to incen vise the necessary housing projects required to support growth and development within the City. The applica on will support the 7 key ini a ves iden fied in the City’s applica on as follows: 1. Accessory Dwelling Unit Strategy This initiative involves implementing a four-phased coordinated program of expanded allowances to increase opportunities for Accessory Dwelling Units (ADUs) in low-density residential neighbourhoods within West Kelowna, where appropriate and sensitive to the existing community expectations. 2. Missing Middle - Plex-Readiness The City has developed policy to support increased potential for infill plex development during the OCP review. This initiative involves adapting existing low-density neighbourhoods—with high redevelopment potential and proximity to services—to allow multi-plex development. In advance of the Provincial Government’s proposed plex regulation being ratified, this initiative is intended to analyse and develop a plex zone for West Kelowna core neighbourhoods that could potentially be expanded to other areas in the City. 3. Rental Use Zoning Policy This initiative will introduce a rental use zoning policy for developments with purpose-built rental buildings within Westbank and Boucherie Urban Centres that integrates the rental protection policy provisions and density bonusing for market and non-market rental. 4. Structured Density Bonusing Program This initiative involves developing a structured density bonusing program in Urban Centres within the City to encourage priority housing types including affordable non-market rentals, market rentals, accessible housing, and housing for seniors. The intent of this initiative is to support increased densities (current 6 storey to up to 19 storeys) in high-growth and underutilized areas in exchange for meeting priority housing needs. 5. Incentives for Non-market Affordable Housing and Priority Housing This initiative will develop options for consideration and implement an incentives program (including consideration of potential DCC reductions, fast-tracked development approvals, grants and/or forgivable loans) to decrease barriers for the development of non-market affordable housing and priority housing types across the City.
-95-
6. Parking Regulation Revision The initiative will include the review and revision of parking requirements in Westbank Urban Centre and Boucherie Urban Centre, Neighbourhood Centres, and the City’s core growth areas. In parallel with Initiative 1, the parking requirements for ADUs will also be reviewed. 7. Development Approvals Procedures Streamlining This initiative will aim to reduce the timelines for processing and approval of new developments to create more housing supply at an accelerated pace. The City is a leader in process efficiency and implementing streamlining initiatives. The City has prioritized process improvements for over 15 years. Recent improvement include removing the default requirement for public hearings and increasing delegated authority to staff. The City has also upgraded development application communications materials to guide applicants through the approval process. Through implementa on of the program, addi onal housing units will be made available to the community, and development applica ons will be further streamlined through the approval process. The posi ons requested to support the program will act as the primary resource in comple ng in-house projects related to HAF, and will support the necessary policy change required. The posi ons will also focus on processing development applica ons for priority housing projects for the City to sure the City responds to market interest as soon as possible.
-96-
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Development Services
DESCRIPTION:
This position is responsible for the completion of the initiatives identified under the Housing Accelerator Fund
Attainable Housing Coordinator
POSITION TITLE:
January 1, 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
This position is proposed to lead the implementation of the City's Housing Accelerator Fund (HAF) application by directly overseeing all activities related to of the commitments identified in the funding application. The HAF program is intended to drive transformational change within the sphere of control of the local government regarding land use planning and development approvals. The Fund’s objective is to accelerate the supply of housing across Canada, resulting in at least 100,000 more housing units permitted than would have occurred without the program. The City's HAF application identifies 7 key initiatives that require significant research, policy development, community consultation and Council input in order to incentivise the necessary housing projects required to support growth and development within the City. The position also focuses on ensuring priority housing projects in the community are facilitated including seniors housing, below market housing, rental, subsidized housing, etc. The position will be responsible for ensuring the commitments of the HAF are met, and the full funding is realized by the City. The position will be directly responsible for the advancing, procuring and managing projects, contracts and consultants who are required to fulfill the City's obligations under the funding program. This position is a 3 year term, commensurate with the term of the program and will be fully funded by the HAF program. STRATEGIC PLAN OBJECTIVE:
Strengthening our Community and Pursuing Economic Growth and Prosperity CONSEQUENCES OF NOT FUNDING: The City's obligations under the HAF program will not be met, and the full potential of the funding ($17,000,000) will not be attainable.
GL Account
DESCRIPTION
11-2-6120-1110
Wages - Exempt Position
11-2-6120-1110
Labour Load (Benefits, Vacation, Sick, etc)
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
$
$
$
$
2028 Budget AMOUNT
On-Going Expenses: 87,650 26,295 $
Wages and Labour load total
113,945
89,403 31,291
$
120,694
$
91,191
-
$
-
31,917
-
-
123,108
-
-
11-2-1280-2529
Computer & Software Licences (IS budget)
875
888
901
-
11-2-1280-5540
Cell Phone (IS Budget)
600
609
618
-
-
11-2-1280-2530
Desktop Software(IS Budget)
575
584
592
-
-
11-2-1770-2111
2,060
-
-
$
4,050
2,000 $
4,111
$
4,172
-
-
$
117,995
$
124,805
$
127,280
$
3,000
Professional Fees&Training Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
2,030
$
-
$
-
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
320 3,135 850 -
Other:
ONE-TIME $ SPECIAL REMARKS
7,305 PRIORITY:
VERIFIED BY: Department Director/Manager
BM
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
WE
Business Plan Attached:
New Work Station Form Attached:
YES
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-13
-972024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Planning Operational Budget 2024/[FTE2024-13 - Attainable Housing Coordinator.xlsx]Supplemental FTE Request #1
Housing Accelerator Fund – Background Informa on The Housing Accelerator Funding (HAF) program is supported by the Canada Mortgage and Housing Corpora on (CMHC) and is intended to drive transforma onal change within the sphere of control of the local government regarding land use planning and development approvals. The fund intends on distribu ng $4 billion into Canadian municipali es to accelerate the supply of housing across Canada, resul ng in at least 100,000 more housing units permi ed than would have occurred without the program. In order to complete many of these ini a ves in-house, or using consul ng services, addi onal staff resources will be required. As the CMHC funding can be allocated to administra on of the projects, the posi ons requested are fully funded for the 3 year period of the program. The City’s HAF applica on iden fies 7 key ini a ves that require significant research, policy development, community consulta on and Council input in order to incen vise the necessary housing projects required to support growth and development within the City. The applica on will support the 7 key ini a ves iden fied in the City’s applica on as follows: 1. Accessory Dwelling Unit Strategy This initiative involves implementing a four-phased coordinated program of expanded allowances to increase opportunities for Accessory Dwelling Units (ADUs) in low-density residential neighbourhoods within West Kelowna, where appropriate and sensitive to the existing community expectations. 2. Missing Middle - Plex-Readiness The City has developed policy to support increased potential for infill plex development during the OCP review. This initiative involves adapting existing low-density neighbourhoods—with high redevelopment potential and proximity to services—to allow multi-plex development. In advance of the Provincial Government’s proposed plex regulation being ratified, this initiative is intended to analyse and develop a plex zone for West Kelowna core neighbourhoods that could potentially be expanded to other areas in the City. 3. Rental Use Zoning Policy This initiative will introduce a rental use zoning policy for developments with purpose-built rental buildings within Westbank and Boucherie Urban Centres that integrates the rental protection policy provisions and density bonusing for market and non-market rental. 4. Structured Density Bonusing Program This initiative involves developing a structured density bonusing program in Urban Centres within the City to encourage priority housing types including affordable non-market rentals, market rentals, accessible housing, and housing for seniors. The intent of this initiative is to support increased densities (current 6 storey to up to 19 storeys) in high-growth and underutilized areas in exchange for meeting priority housing needs. 5. Incentives for Non-market Affordable Housing and Priority Housing This initiative will develop options for consideration and implement an incentives program (including consideration of potential DCC reductions, fast-tracked development approvals, grants and/or forgivable loans) to decrease barriers for the development of non-market affordable housing and priority housing types across the City.
-98-
6. Parking Regulation Revision The initiative will include the review and revision of parking requirements in Westbank Urban Centre and Boucherie Urban Centre, Neighbourhood Centres, and the City’s core growth areas. In parallel with Initiative 1, the parking requirements for ADUs will also be reviewed. 7. Development Approvals Procedures Streamlining This initiative will aim to reduce the timelines for processing and approval of new developments to create more housing supply at an accelerated pace. The City is a leader in process efficiency and implementing streamlining initiatives. The City has prioritized process improvements for over 15 years. Recent improvement include removing the default requirement for public hearings and increasing delegated authority to staff. The City has also upgraded development application communications materials to guide applicants through the approval process. Through implementa on of the program, addi onal housing units will be made available to the community, and development applica ons will be further streamlined through the approval process. The posi ons requested to support the program will act as the primary resource in comple ng in-house projects related to HAF, and will support the necessary policy change required. The posi ons will also focus on processing development applica ons for priority housing projects for the City to sure the City responds to market interest as soon as possible.
-99-
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Public Works - Capital Crew
DESCRIPTION:
Labourer / Grade Person
IMPLEMENTATION DATE:
May 1, 2024
Labourer / Grade Person
POSITION TITLE:
The Capital crew consist of a 3 person crew including 3 Operators and a Foreman. This team has been successful for 2 construction seasons in delivering several key infrastructure projects such as portions of the Boucherie Multi-Use path, City Hall Frontage improvements and several other active transportation and drainage improvements. Since implementation, it has become evident that this team requires additional members to complete these projects while ensuring an appropriate level of site safety can be maintained. This position would provide support for the critical need for labour, grade control as well as some small tool and equipment operation. This allows the existing operators to focus on the heavy equipment operation and allows the foreman to have better time to maintain appropriate oversight and site safety on these high risk projects. This position is also supported by the City's Health, Safety, and Wellness Manager. This request to hire a Labourer working 2080 hours annually.
STRATEGIC PLAN OBJECTIVE:
CONSEQUENCES OF NOT FUNDING: The Capital crew will continue to be exposed to unnecessary safety risks due to the high hazard work being performed. This will also impact the ability to deliver these critical projects.
GL Account
DESCRIPTION
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
2028 Budget AMOUNT
$
51,470
$
52,499
$
53,549
$
54,620
$
55,713
$
15,441 66,911
$
18,375 70,874
$
18,742 72,292
$
19,117 73,738
$
19,499 75,212
On-Going Expenses: Various
Wages (Pay Level 1)
Various
Labour Load (Benefits, Vacation, Sick, etc) Wages and Labour load total
11-2-1280-2529
Computer & Software Licences (IS budget)
325
330
335
340
345
11-2-1280-5540
Cell Phone (IS Budget)
600
609
618
627
637
11-2-1280-2527
Infrastructure Software(IS Budget)
65
66
67
68
69
11-2-1753-2111
Professional Fees&Training
$
500 1,490
$
508 1,512
$
515 1,535
$
523 1,558
$
531 1,581
$
68,401
$
72,387
$
73,827
$
75,296
$
76,794
$
-
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
850 -
Other:
ONE-TIME $ SPECIAL REMARKS
850 PRIORITY:
VERIFIED BY: Department Director/Manager
CA
Vehicle Required for position:
YES
If yes, capital funding request is required Human Resources
Finance:
EK
WE
Business Plan Attached:
New Work Station Form Attached:
NO
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-14
-1002024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Roads & Drainage Operational Budget 2024/[FTE2024-14 FTE Cap Crew - Labourer - Grade Person.xlsx]Supplemental FTE - cap crew
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Public Works - Roads and Drainage
DESCRIPTION:
Seasonal Student - Summer
Summer Student 1
POSITION TITLE:
May 1, 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
The Roads department is looking for funding to re-instate a second summer student to assist operations with a wide variety of work through the months of May to September. This role was previously approved and filled in 2017, 2018 and 2019 however in order to balance budgets this position has not been re-hired since 2019. This has caused a significant strain on the single student as continued growth and development has increase the workload on this position. This second student would assist full time staff on a wide variety of tasks such as roadside vegetation control, transit maintenance, debris and litter pickup.
STRATEGIC PLAN OBJECTIVE:
CONSEQUENCES OF NOT FUNDING: The single student will not be able to keep pace with the increased workload. Transit stop and garbage collection will be delayed, roadside vegetation concerns will increase, storm pond and public utility lot maintenance will be delayed. This will have a negative impact on aesthetics of the community.
GL Account
DESCRIPTION
Various
Wages (Pay Level - Student Level I)
Various
Labour Load (Benefits, Vacation, Sick, etc)
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
2028 Budget AMOUNT
$
11,398
$
11,626
$
11,858
$
12,096
$
12,338
$
3,419 14,817
$
4,069 15,695
$
4,150 16,009
$
4,233 16,329
$
4,318 16,656
On-Going Expenses:
Wages and Labour load total
11-2-1280-2529
Computer & Software Licences (IS budget)
325
330
335
340
11-2-1280-2527
Infrastructure Software(IS budget)
65
66
67
68
69
11-2-1280-5540
Cell Phone (IS Budget)
200
203
206
209
212
11-2-1753-2111
Professional Fees&Training Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
345
$
590
$
599
$
608
$
617
$
626
$
15,407
$
16,294
$
16,617
$
16,946
$
17,282
$
-
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
850 -
Other:
ONE-TIME $ SPECIAL REMARKS
850 PRIORITY:
VERIFIED BY: Department Director/Manager
CA
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
WE
Business Plan Attached:
New Work Station Form Attached:
NO
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-15
-1012024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Roads & Drainage Operational Budget 2024/[FTE2024-15 FTE - Roads Student.xlsx]Supplemental FTE 0 roads studen
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Police Services
DESCRIPTION:
Watch Support Officers (2) - 1 WSO per two Watches
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
Watch Support Officer
POSITION TITLE:
After Approval Process 2024-01-01
The Watch Support Officer supports the heavy workload of the RCMP frontline General Duty Members. They are qualified to handle several issues that do not require a frontline member response. The WSO can receive calls from the public, assess the call, and determine an appropriate action. They can retrieve and process exhibits, video surveillance, serve documents and manage curfew checks. This provides relief to frontline members so that they can focus their efforts in a more proactive way and put more effort on priorities such as community safety initiatives, property crime, and proactive enforcement. The WSO's are trained to take calls that are less serious in nature. This early engagement of WSO's allow for a more timely response to these types of files which facilitates collaboration and strategic deployment of resources to ensure the best support to the community. WSO's handle and collect Closed-Circuit TV footage that supports the gathering of evidence and identification of suspects. They can seize, or receive the footage, view it and assist with identification of the suspects within the video. The WSO's are watching a large amount of video footage and by doing so have been able to identify suspects and their criminal trends and/or similarities. This can aid in the identification of repeat offenders and groups of individuals working together to commit property crimes. The WSO's carry a Peace Officer status and are hired to work closely with the Watch Commanders.
STRATEGIC PLAN OBJECTIVE:
Public Safety CONSEQUENCES OF NOT FUNDING: Less visibility of officers in community due to processing Priority 3 and 4 files at the office or performing tasks such as reviewing videos; more reactive vs proactive work by the membership.
2024 Budget AMOUNT
GL Account
DESCRIPTION
coded to department
Wages (new position)
coded to department
Labour Load (Benefits, Vacation, Sick, etc)
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
2028 Budget AMOUNT
$
94,350
$
96,237
$
98,162
$
100,125
$
94,350
$
96,237
$
98,162
$
100,125
On-Going Expenses:
Wages and Labour load total
$
92,500
$
92,500
11-2-1280-2529
Computer & Software Licences (IS budget)
-
-
-
-
-
11-2-1280-5540
Cell Phone (IS Budget)
-
-
-
-
-
11-2-17xx-xxxx
Professional Fees&Training
-
-
-
-
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
-
$
-
$
-
$
-
$
-
$
-
$
92,500
$
94,350
$
96,237
$
98,162
$
100,125
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
-
11-2-1280-3002
Desk Phone
-
11-2-1280-3002
Computer & Software Licences (IS budget)
-
11-2-1280-3002
Cell Phone
-
Other:
ONE-TIME $
SPECIAL REMARKS
PRIORITY:
VERIFIED BY: Department Director/Manager
Vehicle Required for position: TS
NO If yes, capital funding request is required
Human Resources
Finance:
EK
WE
Business Plan Attached:
New Work Station Form Attached:
NO
NO
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-16
-1022024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Police Services Operational Budget 2024/[2024 Supplemental FTE Request WSO 1st.xlsx]Supplemental FTE Request #1
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Police Services
DESCRIPTION:
Watch Support Officers (2) - 1 WSO per two Watches
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
Watch Support Officer
POSITION TITLE:
After Approval Process 2024-01-01
The Watch Support Officer supports the heavy workload of the RCMP frontline General Duty Members. They are qualified to handle several issues that do not require a frontline member response. The WSO can receive calls from the public, assess the call, and determine an appropriate action. They can retrieve and process exhibits, video surveillance, serve documents and manage curfew checks. This provides relief to frontline members so that they can focus their efforts in a more proactive way and put more effort on priorities such as community safety initiatives, property crime, and proactive enforcement. The WSO's are trained to take calls that are less serious in nature. This early engagement of WSO's allow for a more timely response to these types of files which facilitates collaboration and strategic deployment of resources to ensure the best support to the community. WSO's handle and collect Closed-Circuit TV footage that supports the gathering of evidence and identification of suspects. They can seize, or receive the footage, view it and assist with identification of the suspects within the video. The WSO's are watching a large amount of video footage and by doing so have been able to identify suspects and their criminal trends and/or similarities. This can aid in the identification of repeat offenders and groups of individuals working together to commit property crimes. The WSO's carry a Peace Officer status and are hired to work closely with the Watch Commanders.
STRATEGIC PLAN OBJECTIVE:
Public Safety CONSEQUENCES OF NOT FUNDING: Less visibility of officers in community due to processing Priority 3 and 4 files at the office or performing tasks such as reviewing videos; more reactive vs proactive work by the membership.
GL Account
DESCRIPTION
coded to department
Wages (new position)
coded to department
Labour Load (Benefits, Vacation, Sick, etc)
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
2028 Budget AMOUNT
$
92,500
$
94,350
$
96,237
$
98,162
$
100,125
$
92,500
$
94,350
$
96,237
$
98,162
$
100,125
On-Going Expenses:
Wages and Labour load total 11-2-1280-2529
Computer & Software Licences (IS budget)
-
-
-
-
-
11-2-1280-5540
Cell Phone (IS Budget)
-
-
-
-
-
11-2-17xx-xxxx
Professional Fees&Training
-
-
-
-
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
-
$
-
$
-
$
-
$
-
$
-
$
92,500
$
94,350
$
96,237
$
98,162
$
100,125
$
-
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
-
11-2-1280-3002
Computer & Software Licences (IS budget)
-
11-2-1280-3002
Cell Phone
-
Other:
ONE-TIME $
SPECIAL REMARKS
PRIORITY:
VERIFIED BY: Department Director/Manager
TS
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
WE
Business Plan Attached:
New Work Station Form Attached:
NO
NO
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-17
-1032024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Police Services Operational Budget 2024/[FTE2024-17 Supplemental FTE Request WSO 2nd.xlsx]Supplemental FTE Request #1
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's Police Services
DEPARTMENT:
Constable - Regular Member
POSITION TITLE:
Front Line General Duty Member
DESCRIPTION: IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
After Approval Process 2024-01-01
This position is an additional RCMP Regular Member ( RM ) Constable position to join the current complement of Members currently posted to the West Kelowna General Duty Front Line Teams. These four Teams provide front line calls to service. This service is provided 24 hours a day, 365 days a year. Currently the General Duty Teams consist of eight RM's ( Seven Constables and a Corporal in charge ) when at full strength. The total complement currently therefore of this unit is 32 RM's spread across the 4 General Duty Teams. The Members provided to this set of General duty Teams come from the three funding partners ( West Kelowna (19), Provincial (9) and Peachland ( 4 )) These Constables respond to all call types from homicides to cause disturbances and are the primary call response units at the Detachment. They are supported in more complex or specialized investigations by the Community Safety unit and the General investigation / Serious crime unit. Investigational calls to service continue to increase along with increases in population in West Kelowna. Complexity of these investigations continues to increase along with demands for more proactive responses to Community issues and criminal behaviour. This RM increase is the first request in this area of a total of four to Bring the General Duty teams to an increased strength of 9 RM's per General Duty Team. This increase in front line response is imperative to maintain Police service in West Kelowna to meet Community need. STRATEGIC PLAN OBJECTIVE: Public Safety CONSEQUENCES OF NOT FUNDING:
Increased population growth and corresponding increases in calls for service make this area a necessity to attempt to keep pace with this increased demand on Police response to events. This area of General duty is the first to respond to all events and the first to feel to pressure of required community response to emergency events and pressures on community from anti social and criminal behaviour. To not increase General Duty assets would be to fall further behind as the community grows. 2024 Budget 2025 Budget 2026 Budget 2027 Budget GL Account DESCRIPTION AMOUNT AMOUNT AMOUNT AMOUNT
2028 Budget AMOUNT
On-Going Expenses: $
coded to department
Wages
coded to department
Labour Load (Benefits, Vacation, Sick, etc)
219,500
Wages and Labour load total
$
219,500
219,500
219,500
$
219,500
$
219,500
$
219,500
219,500
219,500
219,500
11-2-1280-2529
Computer & Software Licences (IS budget)
-
-
-
-
-
11-2-1280-5540
Cell Phone (IS Budget)
-
-
-
-
-
11-2-17xx-xxxx
Professional Fees&Training
-
-
-
-
-
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
$
219,500
$
219,500
$
219,500
$
219,500
$
219,500
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
-
11-2-1280-3002
Desk Phone
-
11-2-1280-3002
Computer & Software Licences (IS budget)
-
11-2-1280-3002
Cell Phone
-
Other:
ONE-TIME $
SPECIAL REMARKS
PRIORITY:
VERIFIED BY: Department Director/Manager
TS
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resource
Finance:
N/A
WE
Business Plan Attached:
New Work Station Form Attached:
NO
NO
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-18
-1042024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Police Services Operational Budget 2024/[FTE2024-18 Supplemental FTE Request RM Front Line 1st .xlsx]Supplemental FTE Request #1
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Police Services
DESCRIPTION:
Front Line General Duty Member
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
Constable - Regular Member
POSITION TITLE:
After Approval Process 2024-01-01
This position is an additional RCMP Regular Member ( RM ) Constable position to join the current complement of Members currently posted to the West Kelowna General Duty Front Line Teams. These four Teams provide front line calls to service. This service is provided 24 hours a day, 365 days a year. Currently the General Duty Teams consist of eight RM's ( Seven Constables and a Corporal in charge ) when at full strength. The total complement currently therefore of this unit is 32 RM's spread across the 4 General Duty Teams. The Members provided to this set of General duty Teams come from the three funding partners ( West Kelowna (19), Provincial (9) and Peachland ( 4 )) These Constables respond to all call types from homicides to cause disturbances and are the primary call response units at the Detachment. They are supported in more complex or specialized investigations by the Community Safety unit and the General investigation / Serious crime unit. Investigational calls to service continue to increase along with increases in population in West Kelowna. Complexity of these investigations continues to increase along with demands for more proactive responses to Community issues and criminal behaviour. This RM increase is the first request in this area of a total of four to Bring the General Duty teams to an increased strength of 9 RM's per General Duty Team. This increase in front line response is imperative to maintain Police service in West Kelowna to meet Community need. STRATEGIC PLAN OBJECTIVE: Public Safety CONSEQUENCES OF NOT FUNDING:
Increased population growth and corresponding increases in calls for service make this area a necessity to attempt to keep pace with this increased demand on Police response to events. This area of General duty is the first to respond to all events and the first to feel to pressure of required community response to emergency events and pressures on community from anti social and criminal behaviour. To not increase General Duty assets would be to fall further behind as the community grows. 2024 Budget 2025 Budget 2026 Budget 2027 Budget GL Account DESCRIPTION AMOUNT AMOUNT AMOUNT AMOUNT
2028 Budget AMOUNT
On-Going Expenses: $
coded to department
Wages
coded to department
Labour Load (Benefits, Vacation, Sick, etc)
219,450
$
Wages and Labour load total
$
219,450
219,450
$
219,450
$
219,450
$
219,450
$
219,450
$
219,450
$
219,450
$
219,450
-
11-2-1280-2529
Computer & Software Licences (IS budget)
-
-
-
-
-
11-2-1280-5540
Cell Phone (IS Budget)
-
-
-
-
-
11-2-17xx-xxxx
Professional Fees&Training
-
-
-
-
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
-
$
-
$
-
$
-
$
-
$
-
$
219,450
$
219,450
$
219,450
$
219,450
$
219,450
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
-
11-2-1280-3002
Desk Phone
-
11-2-1280-3002
Computer & Software Licences (IS budget)
-
11-2-1280-3002
Cell Phone
-
Other:
ONE-TIME $
SPECIAL REMARKS
PRIORITY:
VERIFIED BY: Department Director/Manager
TS
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resource
Finance:
N/A
WE
Business Plan Attached:
New Work Station Form Attached:
NO
NO
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-19
-1052024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Police Services Operational Budget 2024/[FTE2024-19 Supplemental FTE Request RM Front Line 2nd .xlsx]Supplemental FTE Request #1
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's DEPARTMENT:
Bylaw Department
DESCRIPTION:
.5 Seasonal Officer (6 months)
Bylaw Compliance and Enforcement Officer 1
POSITION TITLE:
May 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
See attached document
STRATEGIC PLAN OBJECTIVE:
CONSEQUENCES OF NOT FUNDING: 2023 saw a significant increase in the homeless population which substantially impacted the departments ability to maintain an acceptable level of service to the public as well as addressing Officer safety requirements. With expected community growth and no expectation that homelessnes will actually suddenly decrease, not increasing the department staffing level will further exacerbate the strain on the current reosurces.
GL Account
DESCRIPTION
11-2-2920-1210
Wages (Pay Level 5)
11-2-2920-1210
Labour Load (Benefits, Vacation, Sick, etc)
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
$
$
$
$
2028 Budget AMOUNT
On-Going Expenses:
Wages and Labour load total
36,650
37,383
38,131
38,893
$
39,671
10,995 47,645
13,084 50,467
13,346 51,476
13,613 52,506
13,885 53,556
11-2-1280-2529
Computer & Software Licences (IS budget)
325
325
325
325
325
11-2-1280-5540
Cell Phone (IS Budget)
600
600
600
600
600
11-2-1280-2527
IS Infrasture Software Fees (IS budget)
113
113
113
113
113
11-2-17xx-xxxx
Professional Fees&Training (HR budget)
750 1,788
761 1,799
773 1,811
784 1,822
796 1,834
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
$
49,433
$
52,266
$
53,287
$
54,328
$
55,390
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
-
11-2-1280-3002
Desk Phone
-
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
11-2-2920-5311
Bylaw - Uniform
850 4,000 -
Other:
ONE-TIME $ SPECIAL REMARKS
4,850 PRIORITY:
VERIFIED BY: Department Director/Manager
BS
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
Business Plan Attached or other info:
YES
LS
New Work Station Form Attached:
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-20
-1062024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Bylaw Operational Budget 2024/[FTE2024-20 Bylaw .6 Seasonal FTE Request Form.xlsx]Supplemental FTE Request #1
2024 Bylaw Department Supplemental FTE Request - .5 Seasonal Officer (6 months) In 2022, Council approved an addi onal Seasonal Bylaw Officer (SBO) posi on for 2023. This addi onal seasonal posi on was to provide vital opera onal coverage when the Bylaw Department transi ons from opera ng 5 days a week to 7 days a week in May of each year. Addi onally, this posi on was requested to provide essen al backup to the Community Support Officer (CSO) when dealing with the community’s unhoused and street entrenched. What was not an cipated was the unprecedented increase in the number of unhoused and street entrenched individuals that the officers encountered daily this past summer (pre-McDougall Creek fire). This significant increase added to the CSO’s workload with respect to requests for patrols from the public and other City departments, tent encampments, wellness checks, and cleanups in the downtown core and our parks. By necessity, the seasonal officer partnered with the CSO full- me to assist with the increased workload and to mi gate officer safety concerns. Thus, the department did not have the benefit of this posi on being able to assist other officers in managing the general workload as was expected. From May to October the department is split into 2 watches to cover 7 days a week. The Officers work a sta c shi of either Sunday to Wednesday or Wednesday to Saturday, 10 hours a day. 3 Bylaw Officers cover each shi . The 1st watch is covered by a Bylaw Officer, the CSO, and the suppor ng seasonal Officer. Unfortunately, with the CSO and the suppor ng seasonal Officer working full me with the homeless popula on, that leaves the other Bylaw Officer on their own to deal with the en re rest of the community. This creates a higher than should be workload for the one Officer, which in turn increases the me needed to inves gate complaints and bring ma ers to a mely resolu on as expected by the community. The 2nd watch is covered by 2 regular Bylaw Officers and a seasonal Officer. Without having the benefit of a dedicated CSO on this shi , the regular Officers manage the homeless popula on as best they can, however it es up two Officers on a frequent basis, leaving one Officer to handle all the public complaints during that me frame. This supplemental request is for Council to approve an addi onal .5 FTE seasonal Bylaw Officer. This addi onal Officer would overlap both watches thereby:
Increasing the number of shi s where there are 4 Officers available to deal with homelessness issues as well as general complaints. (up from the current 3) Would enable the department to provide 2 Officers to be present at Music in the Park events on Friday evenings without incurring over me. The need for Officers to be present at Music in the Park became a necessity this past summer due to increased numbers of individuals involved in alcohol and drug use resul ng in undesirable behaviour. Contribute to more manageable file load, enabling be er service to the public both in the ini al response me, and inves ga onal follow up.
With the usual community growth, there is a reasonable expecta on that the department will experience an increase in traffic bylaw complaints, short term rental inves ga ons, unsightly premises, noise complaints, homelessness, building viola ons, and zoning bylaw infrac ons. The addi on of another Officer over the busiest months of the year will improve service to the public, mi gate Officer safety and workload issues.
-107-
City of West Kelowna 2024 Utility Fund Summary
UTILITY FUNDS
FTEs
2024
FTE Requests - Utility Distribution and Collection Operations - Water Meter Program Term Less: Fund from Water reserves
4.00
$
357,288 (357,288)
Net Affect on Utility Budget
$
-
Net Total Requested from Utility Funds
$
-
-108-
City of West Kelowna 2024 Supplemental FTE Budget Requests No Seq.
Department
Position / addition to budget
Justification
Occurrence
FTE
Ongoing
1.00
Expense 2024
Supported
UTILITIES FUND
FTE2024-21
FTE2024-22
FTE2024-23
FTE2024-24
Utilities: Water Distribution and Wastewater Collections
Utilities: Water Distribution and Wastewater Collections
Utilities: Water Distribution and Wastewater Collections
Water Meter Tech #1
Water Meter Tech #2
Water Meter Support
Utilities: Water Distribution and Finance Clerk Wastewater Collections
This is one of two proposed Water Meter Technicians that would be hired for up to 24 months as part of the Water Meter Backlog Project.
This is one of two proposed Water Meter Technicians that would be hired for up to 24 months as part of the Water Meter Backlog Project.
The proposed Water Meter Assistant would be the key administrative position. This position would coordinate and liaise with the affected residents, manage the booking platform and related calendars, the water meter technicians, CWK Finance, and water meter suppliers. Having this key position will benefit the customer service aspect desired by both internal and external stakeholders.
This Finance Clerk, if supported, would be hired for up to 24 months as part of the Water Meter Backlog Project. The Finance Clerk would manually estimate failed meters for billing and assist with the database updates required for the meter change outs on the customer utility accounts and incoming phone calls and emails. Estimates based on homeowner’s consumption history rather than service area averages provide a more accurate estimate of actual water used.
$
95,289
Ongoing
$
1,190
One time
$
850
Overall Increase in budget
$
97,329
$ $ $
95,289 1,190 850
$
97,329
$ $ $
78,930 1,075 2,620
$
82,625
$ $ $
78,930 1,075 -
Overall Increase in budget
$
80,005
Total requests
$
357,288
Ongoing Ongoing One time
1.00
Overall Increase in budget Ongoing Ongoing One time
1.00
YES
YES
YES Overall Increase in budget
Ongoing Ongoing One time
1.00
YES
-109-
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's Public Works - Utilities
DEPARTMENT:
Water Meter Technician
POSITION TITLE:
Water Meter Technician
DESCRIPTION:
Q2 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
Please see the attached business case. This is one of two proposed Water Meter Technicians that, if supported, would be hired for up to 24 months as part of the Water Meter Backlog Project.
STRATEGIC PLAN OBJECTIVE:
Invest in Infrastructure. See attached business case. CONSEQUENCES OF NOT FUNDING:
GL Account
DESCRIPTION
coded to department
Wages (Pay Level 5)
coded to department
Labour Load (Benefits, Vacation, Sick, etc)
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
$
$
$
$
2028 Budget AMOUNT
On-Going Expenses: 73,299 21,990 $
Wages and Labour load total
95,289
74,765
-
26,168 $
100,933
-
$
-
$
-
$
-
$
-
-
11-2-1280-2529
Computer & Software Licences (IS budget)
325
330
-
-
-
11-2-1280-2527
Infrastructure Software (IS budget)
65
66
-
-
-
11-2-1280-2530
Desktop Software (IS budget)
200
203
-
-
-
11-2-1280-5540
Cell Phone (IS Budget)
600
609
-
-
-
11-2-17xx-xxxx
-
Professional Fees&Training Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
-
-
-
-
$
1,190
$
1,208
$
-
$
-
$
-
$
96,479
$
102,141
$
-
$
-
$
-
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
-
11-2-1280-3002
Desk Phone
-
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
850 -
Other:
ONE-TIME $ SPECIAL REMARKS
850 PRIORITY:
VERIFIED BY: Department Director/Manager
CA
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
LS
Business Plan Attached:
New Work Station Form Attached:
YES
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-21
-1102024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Utilities - Water Operational Budget 2024/[FTE2024-21 FTE Request Form_Water Meter Tech_ #1.xlsx]Supplemental FTE Request #1
City of West Kelowna Business Case
Water Meter Backlog Project 2024
Executive Summary This business case is in support of four twenty-four (24) month term positions to support and augment existing CWK staff in working towards eliminating the high number of failed or failing water meters, and the associated utility billing accounts, within the City of West Kelowna. The four term positions are proposed as follows:
Two Water Meter Technicians One Water Meter Assistant One Finance Clerk
This business case supports the “Invest in Infrastructure” pillar of Council’s 2022-2026 Strategic Priorities. With this pillar’s strong focus on municipal water, continuing to invest in this project will help West Kelowna ensure that the City can monitor and capture usage data accurately. In turn, this project will help to support ongoing investments that will build resiliency into the City’s municipal water infrastructure thus enabling West Kelowna to provide a high quality of life for current and future generations.
Background and Existing Conditions Prior to incorporation, starting in approximately 2006, the City’s legacy water districts/service areas started to install water meters within the private homes of (what is now known as) the City of West Kelowna. This was a universal metering program that saw water meters being installed to homes within the Westbank Irrigation District, the Lakeview Irrigation District, the West Kelowna Estates water service area, the Sunnyside water service area, and the Pritchard water service area. Since that time, the City has primarily only had one water meter technician to support field installations and repairs. Due to a variety of challenges that can surface on a home-by-home basis, the City averages approximately 30 water meter replacements per month with the existing resources. Unfortunately, many of these meters that were initially installed are now well past their useful life and they have been failing consistently at a relatively high rate of approximately 200 per quarter. This rate of failure is simply too high for the existing City resources to keep up with, and as of November 2023, the City is looking at approximately 1150 meters that are in need of replacement. Of these 1150 failed meters approximately 800 are “non reading” meters requiring an estimated read for billing. The remaining 350 are “non advancing” meters. These are billed an additional flat representing an average water consumption charge. Both processes are very manual and time consuming. Homeowners want to be billed actual consumption so neither process is well received.
1|Page -111-
In 2019, the City did engage with an installation contractor to help try and tackle the failure rates of the day, but unfortunately this was not considered a successful project for the City at that time. The contractor was only able to dedicate approximately 5-6 weeks of replacement time in the City. This included the contractor doing the replacements in June and was a direct conflict with Finance’s Property Tax season. The City had no choice in working around contractors availability and this lead to frustration amongst the public and City staff alike. Further, given the challenges associated with individual owner’s schedules, contractor availability, and the required back and forth time to coordinate the replacement appointments, the contractor was only able to install approximately 650 of the 1000 meters that they were contracted for. In addition to this, communication and customer service expectations of the City were also very challenging to manage and control.
Goals and Objectives Moving Forward
Facilitate a professional water meter replacement process for the City of West Kelowna. To eliminate the backlog of failed and failing water meters within the City. In time, move towards replacing water meters proactively prior to failure. Maintain control of CWK communication and customer service expectations by providing affected West Kelowna residents with clear communication, notification, and process as it relates to their water meter replacement. Reduce the number of meters requiring estimates and manual manipulation of data ensuring accurate consumption billing. West Kelowna residents want to see “true reads” on their utility billing. This project will support this goal.
Proposed Level of Service Given that most of this work needs to happen within the private homes of West Kelowna residents, communication and customer service will be the cornerstone of this two-year project. As such, Public Works and Finance anticipates that these four proposed term positions will support that cornerstone as follows:
Transition to an on-line appointment booking platform (currently in development). This will allow for customers to log-in conveniently on their own time and book an appointment that fits their busy schedule. The two proposed meter technicians will supplement the existing technician to replace approximately 100 or more water meters per month based on West Kelowna’s professional installation procedures. In this scenario, it is likely that most of 2024 will be dedicated to the replacement of existing known failures. At a staffing level of 3 water meter technicians during this project, and with an eventual decline in monthly failure rates, it is anticipated that the three technicians could transition to proactive replacements at some point in 2025.
2|Page -112-
The proposed Water Meter Assistant would be the key administrative position. This position would coordinate and liaise with the affected residents, manage the booking platform and related calendars, the water meter technicians, CWK Finance, and water meter suppliers. Having this key position will benefit the customer service aspect desired by both internal and external stakeholders. The Finance Clerk would manually estimate failed meters for billing and assist with the database updates required for the meter change outs on the customer utility accounts and incoming phone calls and emails. Estimates based on homeowner’s consumption history rather than service area averages provide a more accurate estimate of actual water used.
Key Stakeholders
Council West Kelowna residents CWK Public Works – Utilities CWK Finance Department
Water meter suppliers
Key Assumptions
Successful hiring/onboarding process or qualified individuals. Water meter availability and dependable delivery times from water meter suppliers. Appropriate availability of CWK storage facilities. Engaged homeowners that will not hesitate to book their water meter replacement upon receiving notification from the City to register for an appointment.
Options/Alternatives Maintain existing levels of service. Unfortunately, this option would not see the City making any significant strides in replacing known failed or failing water meters. In addition, it would not allow the City to eventually transition to a proactive replacement program.
Financial Summary As this will be a defined project with a timeline of up to 2 years, staff recommends funding this project from the water reserves. Total cost of the 4 FTES for the 2 years would be $357,288, but only the amount spent will be withdrawn from reserves.
3|Page -113-
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's Public Works - Utilities
DEPARTMENT:
Water Meter Technician
POSITION TITLE:
Water Meter Technician
DESCRIPTION:
Q2 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
Please see the attached business case. This is one of two proposed Water Meter Technicians that, if supported, would be hired for 24 months as part of the Water Meter Backlog Project.
STRATEGIC PLAN OBJECTIVE:
Invest in Infrastructure. See attached business case. CONSEQUENCES OF NOT FUNDING:
GL Account
DESCRIPTION
25-2-3355-1210
Wages (Pay Level 5)
25-2-3355-1210
Labour Load (Benefits, Vacation, Sick, etc)
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
$
$
$
$
2028 Budget AMOUNT
On-Going Expenses: 73,299 21,990 $
Wages and Labour load total
95,289
74,765
-
26,168 $
100,933
-
$
-
$
-
$
-
$
-
-
11-2-1280-2529
Computer & Software Licences (IS budget)
325
330
-
-
-
11-2-1280-2527
Infrastructure Software (IS budget)
65
66
-
-
-
11-2-1280-2530
Desktop Software (IS budget)
200
203
-
-
-
11-2-1280-5540
Cell Phone (IS Budget)
600
609
-
-
-
25-2-3310-2111
Professional Fees&Training
-
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
-
-
-
-
$
1,190
$
1,208
$
-
$
-
$
-
$
96,479
$
102,141
$
-
$
-
$
-
$
-
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
850 -
Other:
ONE-TIME $ SPECIAL REMARKS
850 PRIORITY:
VERIFIED BY: Department Director/Manager
CA
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
LS
Business Plan Attached:
New Work Station Form Attached:
YES
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-22
-1142024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Utilities - Water Operational Budget 2024/[FTE2024-22 FTE Request Form_Water Meter Tech_ #2.xlsx]Supplemental FTE Request #1
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's Public Works - Utilities
DEPARTMENT:
Water Meter Support
POSITION TITLE:
Water Meter Support
DESCRIPTION:
Q2 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
The proposed Water Meter Assistant would be the key administrative position. This position would coordinate and liaise with the affected residents, manage the booking platform and related calendars, the water meter technicians, CWK Finance, and water meter suppliers. Having this key position will benefit the customer service aspect desired by both internal and external stakeholders.
STRATEGIC PLAN OBJECTIVE:
Invest in Infrastructure. See attached business case. CONSEQUENCES OF NOT FUNDING:
GL Account
DESCRIPTION
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
$
$
$
$
2028 Budget AMOUNT
On-Going Expenses: 25-2-3355-1210
Wages (Pay Level TBD)
25-2-3355-1210
Labour Load (Benefits, Vacation, Sick, etc)
60,715 18,215
$
Wages and Labour load total
78,930
61,929
-
21,675 $
83,605
-
$
-
$
-
$
-
$
-
-
11-2-1280-2529
Computer & Software Licences (IS budget)
875
888
-
-
-
11-2-1280-2530
Desktop Software (IS budget)
200
203
-
-
-
11-2-1280-5540
Cell Phone (IS Budget)
-
-
-
-
-
25-2-3310-2111
Professional Fees&Training
-
-
-
-
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
-
$
1,075
$
1,091
$
-
$
-
$
-
$
80,005
$
84,696
$
-
$
-
$
-
One-Time Expenses:
$
-
11-2-7260-3004
Furniture (desk, chair etc.)
11-2-1280-3002
Desk Phone
11-2-1280-3002
Computer & Software Licences (IS budget)
11-2-1280-3002
Cell Phone
-
Other:
-
320 2,300
ONE-TIME $ SPECIAL REMARKS
2,620 PRIORITY:
VERIFIED BY: Department Director/Manager
CA
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resource
Finance:
EK
LS
Business Plan Attached:
New Work Station Form Attached:
YES
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-23
-1152024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Utilities - Water Operational Budget 2024/[FTE2024-23 FTE Request Form_Water Meter Assistant.xlsx]Supplemental FTE Request #1
CITY OF WEST KELOWNA 2024 Budget SUPPLEMENTAL REQUEST DETAILS - New FTE's Financial Services
DEPARTMENT:
Finance Clerk
POSITION TITLE:
Finance Clerk
DESCRIPTION:
Q2 2024
IMPLEMENTATION DATE: SERVICE IMPACT / JUSTIFICATION:
This Finance Clerk, if supported, would be hired for up to 24 months as part of the Water Meter Backlog Project. The Finance Clerk would manually estimate failed meters for billing and assist with the database updates required for the meter change outs on the customer utility accounts and incoming phone calls and emails. Estimates based on homeowner’s consumption history rather than service area averages provide a more accurate estimate of actual water used.
STRATEGIC PLAN OBJECTIVE:
Invest in Infrastructure. See attached business case. CONSEQUENCES OF NOT FUNDING:
GL Account
DESCRIPTION
25-2-3355-1210
Wages (Pay Level 4)
25-2-3355-1210
Labour Load (Benefits, Vacation, Sick, etc)
2024 Budget AMOUNT
2025 Budget AMOUNT
2026 Budget AMOUNT
2027 Budget AMOUNT
$
60,715
$
61,929
$
$
$
18,215 78,930
$
21,675 83,605
2028 Budget AMOUNT
On-Going Expenses:
Wages and Labour load total
-
-
$
-
$
-
$
-
$
-
-
11-2-1280-2529
Computer & Software Licences (IS budget)
875
888
-
-
-
11-2-1280-2530
Desktop Software (IS budget)
200
203
-
-
-
11-2-1280-5540
Cell Phone (IS Budget)
-
-
-
-
-
25-2-3310-2111
Professional Fees&Training
-
$
1,091
-
$
1,075
$
-
$
-
$
-
$
80,005
$
84,696
$
-
$
-
$
-
Total Other
TOTAL WAGES and OTHER ON-GOING EXPENSES
-
One-Time Expenses: 11-2-7260-3004
Furniture (desk, chair etc.)
-
11-2-1280-3002
Desk Phone
-
11-2-1280-3002
Computer & Software Licences (IS budget)
-
11-2-1280-3002
Cell Phone
-
Other:
ONE-TIME $
SPECIAL REMARKS
PRIORITY:
VERIFIED BY: Department Director/Manager
CA
Vehicle Required for position:
NO
If yes, capital funding request is required Human Resources
Finance:
EK
LS
Business Plan Attached:
New Work Station Form Attached:
YES
YES
Work station form must be attached Project Code (To be assigned by Finance)
FTE2024-24
-1162024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetOperational/Utilities - Water Operational Budget 2024/[FTE2024-24 FTE Request Form_Finance Clerk.xlsx]Supplemental FTE Request #1
2023 Approved Budget
CASH GRANTS
#
1
2
3
4
New or Repeat
R
NEW
NEW
NEW
Organization
Air Cadet League of Canada 909 Peregrine Sponsoring Committee
Autism Okanagan Association
Canadian Home Builders Association - Central Okanagan
Canadian Mental Health Association
Amount included in Draft Budget
Amount Requested for 2024
$
$
$
$
5,000
5,000
7,500
20,000
2024 Requests
Difference from 2023 Budget
Cash Non-Cash
$ $
113,828 27,674
Cash Non-Cash
$ $
115,828 36,750
$ $
2,000 9,076
Total
$
141,502
Total
$
152,578
$
11,076
Budget of Organization
$
$
$
$
42,000
154,000
25,910
55,000
Percentage requested vs. Budget
11.90%
3.25%
Funds Received in 2023
$
$
Grant Requested for 2024
2,000 $
-
28.95%
$
$
36.36%
$
2,000
-
-
-
Difference from Draft Budget
Proposed Use of Grant 909 Peregrine Squadron relies heavily on grants and fundraising as our goal to provide a low cost program to youth with multiple types of activities that teach skills in an engaging way. The SSC pays for rent, equipment, optional activities and extra supplies. This year we are adding an additional weekly evening rental to provide marksmanship training. This year our weekly rental rate has been increased for regular training at Green Bay and an additional weekly evening. We are also starting a Drill Team on Tuesdays and the practice venue is an additional cost. The grant will be used to fund these additional rental costs.
Autism Okanagan serves a growing number of individuals and families in the Central Okanagan who live with autism diagnosis. Our programs are primarily focused on children and youth, up to the age 25, while supporting their families. Our programs operate out of West Kelowna and Kelowna but attract participants from throughout the Central Okanagan as there are so few programs like ours available for individuals and families living with autism. We are looking to host a housing advocacy forum called ‘The Central Okanagan Housing Summit’. This event will bring together developers, builders, financial and legal experts, educational institutions, non-profit housing advocates, planning staff members, utility providers and BC Housing for a day-long session aimed at identifying and reducing barriers that stand in the way of getting more housing built. This grant will help cover a portion of marketing and operational costs associated with putting on this event, and will allow us to expand our capacity by an additional 20 guests/experts with a particular focus on stakeholders and experts from the City of West Kelowna. To ensure equitable representation, we have approached Vernon, Kelowna, and Peachland with similar requests. Goal: To identify challenges and opportunities at the regional and municipal level that can be addressed in a reasonable amount of time in order to get more housing built at a faster rate.
The purpose of this grant is to expand Foundry Wellness on Wheels services in West Kelowna, by adding an additional day of service. An extension of Foundry, FWOW is a satellite mobile clinic on wheels. On FWOW, free Walk-In Mental Health Counseling, Navigation services (housing, income support, referrals to other programs) for young people 12-24 years of age. In addition, we also offer Family Navigation on FWOW, a program that supports parents/caregivers who are struggling with caring for their young person who is experiencing challenges related to mental health.
The Red Cross is requesting $15,000 towards the annual rent of the volunteer-run West Kelowna Health Equipment Loan Program (HELP) office located at #4 - 2411 Drought Road. 5
6
R
R
Canadian Red Cross, West Kelowna Health Equipment Loan Program (HELP)
Central Okanagan Bursary & Scholarship Society (COBSS)
$
15,000
$
12,881,083
0.12%
$
15,000 $
15,000
Each year $1,000 has been provided to COBSS to distribute to a Mount Boucherie graduating student. In 2023, COBSS distributed 606 scholarships, bursaries and awards totalling $576,166 and this grant assists a graduating student with their post secondary studies. $
1,000
$
1,000
100.00%
$
1,000 $
7
R
Childhood Connections - Okanagan Family & Childcare Society
$
6,500
$
343,213
1.89%
$
5,000 $
8
N/A
Crossing Creek Community Theatre
$
-
$
-
#DIV/0!
$
3,000
1,000
5,000
We are seeking grant funding to further expand our Family Resource Program, dedicated to enhancing child development programs in West Kelowna. The demonstrated need for these programs is evident through local statistics and research, highlighting the urgency of our cause. Our program focuses on offering valuable child development check-in tools, including Ages & Stages Questionnaires, and engaging circle time sessions for families to improve language, communication, and socialemotional skills in their children. An essential aspect of our initiative involves collaboration with the City of West Kelowna, as we plan to work closely with their staff at the Multi-Sport Centre during the fall and spring, as well as in local parks during the summer. This partnership is integral to achieving our program's objectives. For 2024, request is for non cash grant in aid for use of Lion's Hall - see request below in listing for non cash.
9
10
R
R
Gellatly Bay Trails and Parks Society
Girl Guides of Canada - Naitaka District (West Kelowna)
$
2,000
$
4,585
43.62%
$
$
2,000 $
-
2,000
To cover the cost of Directors insurance against liability when volunteering for the Society(GBTAPS) and when making trails. It would also cover the liability insurance needed to cover people who participate in Trek for Trails, our annual fund raiser. This year the cost is $1,975
Girl Guides in West Kelowna has 17 Units with over 280 youth members. We would use the funds to help pay for our girls to meet in local halls, churches and community centers. Our current annual costs for meeting spaces are currently $17,600. $
2,000
$
48,627
4.11%
$
2,000 $
2,000
-117-
#
11
12
New or Repeat
NEW
NEW
Organization
Helping Out People Exploited Society (H.O.P.E. Outreach)
Amount Requested for 2024
$
KANDU - Knowledging All Nations & Developing $ Unity
20,000
20,000
Budget of Organization
$
$
139,985
20,475
Percentage requested vs. Budget
14.29%
97.68%
Funds Received in 2023
$
$
-
-
Grant Requested for 2024
$
$
Difference from Draft Budget
5,000
-
Proposed Use of Grant H.O.P.E Outreach is dedicated to supporting marginalized communities across the Okanagan Valley of British Columbia, with a special focus on West Kelowna through our 'Our Women' Program. As the sole nighttime outreach initiative in both Kelowna and Vernon, we have a unique opportunity to extend the vital case management and outreach services offered by the 'Our Women' Program to the community of West Kelowna. This expansion would enable us to reach and assist even more individuals in need. In response to this growing issue, the City of West Kelowna has extended an invitation for our organization to collaborate on winter planning initiatives for the unhoused population. This invitation serves as a clear indication that our services are crucial in addressing this pressing need. Through the "Grants in Aid" application, we aim to contribute meaningfully to the city's efforts in supporting those experiencing homelessness.
We want to request seed money for a new support space for PWLLE ( People with lived/living experiences) that struggle with substance misuse/use and homelessness. This new location will continue to provide the necessary supports and resources that our community needs. We want to continue to work together and build positive healthy relationships with neighbouring businesses in a safe welcoming environment. We also want to build a new fencing infrastructure that will create a safer, comfortable outdoor space for our street entrenched houseless population. Most importantly, we want to continue to improve relationships and celebrate successes of our community’s shared needs and contribute to shaping the community’s future.
The grant is requested to pay half of the pool rental costs incurred at JBMAC during the 2023-2024 swim season. 13
14
R
Kelowna AquaJets Swim Club (aka Liquid Lightning Swim Club)
R
Kelowna Rowing Club
N/A
Okanagan Boys and Girls Clubs - Central Okanagan Restorative Justice Program
$
$
15,000
15,483
$
$
914,841
19,683
1.64%
78.66%
$
$
15,000 $
1,500 $
15,000
1,500
Funding support is requested to support the launch of KRC's Youth Rowing Program in 2024. The expectation is for this program to evolve into a self-sustaining program by 2028. Previous grant funding has helped to attract and hire an experienced head coach who has extensive coaching and program development experience with high school rowing programs in South Africa and Canada
Incorporated into contract. 15
16
NEW
People Lived Experience Society
$
$
-
35,080
$
$
-
35,080
0.00%
100.00%
$
$
5,000
-
$
$
-
-
We are seeking grant funding to help support the wages to operate the portable Hygiene trailer. Peer navigators play a vital role as the provide empathy and support from a lived experience perspective. We have experience operating public hygiene centres at the City of Kelowna Queensway Bus loop. The peer employees of a safe, clean environment with additional services. A peer will advocate, educate, problem solve and provide practical support to community members in a wide variety of services based on experience. The money will ensure our community program continues. Our expenses and insurance continue to increase for storage, gas, etc. Also we fix small areas of boat as needed.
17
18
R
NEW
Therapeutic Lake Cruises Society
Turning Points Collaborative Society (TPCS)
$
$
1,500
15,400
$
$
7,700
1,362,148
19.48%
1.13%
$
$
1,500 $
-
$
1,500
-
TPCS is proactively seeking to establish a collaborative partnership with the City of West Kelowna for the pilot project of the West Kelowna Shelter Hub, a critical initiative in the homeless service sector. With a dedicated and competent team ready for immediate deployment, our request is for an in-kind contribution of a central operating space at lions hall, available from Jan 6 to Jun 24 and from Sept 9 to Dec 23, alongside funding to aid individuals in reconnecting with their communities and essential support networks. The $7,000 grant is for the 2024 operating expenses of $10,000 as detailed in the attached 2024 operating budget and to maintain a reasonable reserve fund for any unseen major expenditures.
19
20
R
R
West Kelowna Community Policing Society
West Kelowna Firefighters Association
$
$
7,000
5,000
$
$
10,000
11,734
70.00%
42.61%
$
$
7,000 $
-
$
7,000
5,000
This grant is being requested to partner with CRIS Adaptive Adventures and host an event in 2024. In 2023 we hosted a soft launch of the event and received a lot of community interest. We see a lot of potential to expand the information village as a community event with more room. This event is made up of many volunteers stationed all over the Boucherie Mountain to make this successful. The grant is being requested to cover the expense of insurance. The insurance is required to ensure the individuals and volunteers who participate in trail maintenance.
21
R
West Kelowna Trail Crew Society
$
2,828
$
13,428
21.06%
$
2,828 $
2,828
To offset the costs incurred by the WKYC in providing infrastructure and services for the benefit of the general public within the City of West Kelowna. 22
23
R
R
West Kelowna Yacht Club
West Kelowna Youth Ambassador Program
$
$
10,000
5,000
$
$
461,277
18,000
2.17%
27.78%
$
$
7,000 $
4,000 $
7,000
4,000
These funds will allow the Youth program the funds to implement educational activities and workshops that will lead to valuable life skills. This will benefit each candidate for their whole life, in turn this program will teach our young people (all genders) the right attitude and skills to become LEADERS of tomorrow. The successful candidates are awarded the position of Ambassador and will visit BC Cities representing West Kelowna.
-118-
#
24
25
26
New or Repeat
R
R
NEW
Organization
Westside Celebration Society
Westside Health Network Society
YMCA of Southern Interior BC
Amount Requested for 2024
$
$
30,000
15,000
$
10,000
$
271,291
Budget of Organization
$
$
$
108,500
138,435
Percentage requested vs. Budget
27.65%
10.84%
105,974
Funds Received in 2023
$
$
Grant Requested for 2024
25,000 $
15,000 $
25,000
15,000
$
-
$
-
$
113,828
$
115,828
Difference from Draft Budget
Proposed Use of Grant July 1st - Celebrate Canada Day - July 12th, 13th and 14th Westside Daze a 3 day Festival. a. To provide Westside Residents a Safe, Free Family Festival/Event. b. To Provide Top quality entertainment and family friendly events. c. To provide a showcase where local, provincial and federal politicians can meet and greet with the public. d. To Promote/Market Westside Daze to the local residents and the traveling public Volunteers who help seniors provide numerous benefits to both the seniors they assist and the community as a whole. Volunteers are an integral part of Westside Health Network Society as they continue to positively impact the lives of seniors that they help. High priority needs in the community for seniors include: drives to medical appointments, visiting isolated lonely seniors, providing help with grocery shopping, and navigating the health care system. Westside Health Network volunteers have made a difference in the lives of hundreds of seniors, along with easing the taxed health care system. Seniors are able to remain within a community that they are a part of. The security of knowing that we are a call away is immeasurable. Reducing social isolation and increasing opportunities to remain independent is invaluable to our senior community. Funding for this program is for wages, supplies, rent, and administration expenses that are essential to the coordination and delivery of these programs.
The YMCA Beyond the Bell program is an after-school literacy program supporting 20 children at Chief Tomat Elementary School. The program has been operating in West Kelowna for nine years, beginning at George Pringle Elementary before shifting to its current location. The program is designed to improve academic performance, improve health and wellness, connect children to physical and creative activities, and give the child a chance to develop social skills. There is a ratio of 1 staff leader to 5 children which, in itself, sets this program apart from any other; a situation of dedicated attention which these children have likely never been exposed to. By emphasizing physical activity, healthy food choices, values and, most importantly, academic support in literacy and numeracy during the school year, YMCA Beyond the Bell is able to give children the additional help they need to keep pace with their grade and their peers.
NON-CASH GRANTS
1
R
1st Lakeview Heights Scouts (Lions Hall)
$
8,500
$
72,175
11.78%
$
7,500 $
8,500
To cover the rental cost for Westbank Lions Community Centre Hall, to enable the group to come inside during the winter months. This will provide all sections a warm place to develop their scouting skills.
2
R
Crossing Creek Community Theatre
$
2,800
$
53,489
5.23%
$
-
$
2,800
Grant to assist with the renting of Westbank Lions Community Centre for the Winter production booked at that facility February 14 through 19, 2024
3
R
Girl Guides of Canada - Naitaka District (West Kelowna)
$
7,000
$
48,627
14.40%
$
3,373 $
7,000
4
R
Lakeview Heights Thursday Niters' AA Group
$
3,200
n/a
n/a
$
3,214 $
3,200
5
R
Royal Canadian Humane Association
$
600
n/a
n/a
$
600 $
600
6
R
Royal Canadian Legion Br.288 Westbank
$
4,650
n/a
$
2,987 $
4,650
For the use of the Royal LePage Arena for our November 11th, 2024 Remembrance Day Service Also the use of the Westbank Lions Hall for our Valley Dart Shoot on February 4, 2024. For 2024, we would like to apply for the grant for March 15-17, 2024. We have won the bid to host the Legion's Provincial Dart Tournament which will bring in dollars to hotels and restaurants as they are coming from all over the province.
-
TPCS is proactively seeking to establish a collaborative partnership with the City of West Kelowna for the pilot project of the West Kelowna Shelter Hub, a critical initiative in the homeless service sector. With a dedicated and competent team ready for immediate deployment, our request is for an in-kind contribution of a central operating space at lions hall, available from Jan 6 to Jun 24 and from Sept 9 to Dec 23, alongside funding to aid individuals in reconnecting with their communities and essential support networks.
7
8
NEW
R
Turning Points Collaborative Society (TPCS)
Westside Health Network Society (in kind)
$
6,235
$
10,000
$ Total Requested $
$
$
$
3,503
1,362,148
138,435
0.46%
7.22%
$
-
$
$
10,000 $
10,000
42,985
$
27,674
$
36,750
314,276
$
141,502
$
152,578
$7000 in Kind for the use of Anders (Lakeview) Hall, currently we have 4 Units that meet there. We have been informed that with the changes to the hall, a move to another location (Lions Hall) will be more expensive, and thus the request for in-kind donation has increased. To hold Alcoholics Anonymous weekly meetings thereby providing group support for new and recovering alcoholics to stay sober. To cover the cost of the rental of the Westbank Lions Community Centre to hold our annual Awards Ceremony for British Columbia in 2024
The purpose of the grant is to maintain and build capacity associated with providing essential services for seniors in the community. Mobilizing support for people in need in our community is our goal. We would like to expand and increase the essential services, such as drives to medical appointments that the Westside Health Network provides in the community and provide our seniors the opportunity to be involved in programs that contribute to their health and well-being. Addressing seniors’ needs, we are able to help more seniors remain in their home longer. The City of West Kelowna’s investment in the following community services and programs will positively impact the value of health, societal connectedness and economically disadvantaged members in the community, thus contributing to a healthier community.
-119-
2024 - 2033 - 10 Year Capital Plan Summary
Section Section No.
2024 $
2025
7,575,000
$
2026
2,850,000
$
2027
7,750,000
$
2028
5,500,000
$
2029
5,300,000
9,250,000
$
2031
5,280,300
$
2032
2,950,000
$
2033
Roads
Sec. 1
Equipment - General
Sec. 2
592,000
2,557,000
760,000
460,000
1,190,000
300,000
660,000
1,110,000
1,380,000
-
Development Services
Sec. 3
340,000
205,000
190,750
75,000
91,538
75,000
123,864
75,000
18,233
-
Strom Drainage
Sec. 4
977,000
1,270,000
533,000
233,800
280,000
910,000
457,000
616,000
1,867,000
187,000
Pedestrian Infras.
Sec. 5 a)
1,500,000
2,056,000
1,500,000
1,815,180
1,500,000
1,824,635
1,500,000
1,834,374
1,500,000
1,500,000
Cemetery
Sec. 5 b)
225,000
-
-
Waterfront
Sec. 5 c)
-
-
-
Land/Parks Acquisition
Sec. 5 d)
-
-
5,283,507
-
Parks & Comm. Amenities
Sec. 6
543,520
814,504
941,953
General Capital
Sec. 7
939,000
100,000
Facilities
Sec. 8
8,363,900
Equipment - Fire Dept.
Sec. 9
Information Services
5,655,000
$
7,450,000
-
-
-
-
-
-
-
-
-
-
-
-
3,000,000
-
-
-
-
-
655,077
592,528
395,341
708,126
389,609
351,344
-
171,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
3,056,128
4,284,200
233,000
405,946
15,000,000
18,000
-
-
-
2,150,000
838,000
1,180,000
2,040,000
555,000
1,615,000
1,180,000
1,448,000
95,000
-
Sec. 10
356,120
534,560
304,300
186,700
295,445
568,400
368,850
197,000
355,000
410,000
Police Services & Bylaw
Sec. 11
223,886
77,652
67,652
67,652
67,652
67,652
77,652
67,652
67,652
67,652
Water Utility Sewer Utility
Sec. 12 Sec. 13
1,722,000 140,000
4,600,000 1,643,000
14,915,000 1,711,000
10,407,000 777,000
1,215,000 470,000
1,460,000 470,000
22,095,000 197,000
2,300,000 470,000
4,190,000 10,500
5,100,000 160,000
25,647,426
$ 20,601,844
$ 39,592,362
$ 24,985,544
$ 15,063,109
$ 32,036,028
$ 32,765,793
$ 11,557,635
$ 15,589,729
$ 14,974,652
Totals Capital Requests $
-
$
2030
2,435,135
10 Year Capital Plan Summary 45,000,000
$39,592,362 40,000,000
$32,036,028
Total Capital Requests ($)
35,000,000
$32,765,793
30,000,000 25,000,000
$25,647,426 20,000,000
$24,985,544 $20,601,844
$15,589,729
15,000,000
$15,063,109
$14,974,652 $11,557,635
10,000,000 5,000,000 0 2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Years
-120-
Section
2024 Project Code
Project Name
Recommended Funding
Sec. 00 Section 01: Roads
Sec. 01 Sec. 01
Gas Tax C2024-1
Sec. 01
C2024-2
2025 Recommended
2026 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
2030 Recommended
2031 Recommended
2032 Recommended
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,250,000
$
1,250,000
$
1,250,000
$
1,250,000
$
1,250,000
$
1,250,000
$
1,250,000
$
1,250,000
$
1,250,000
2033 Recommended
$
1,250,000
Road Rehab Program
Sec. 01 Sec. 01
$
2024 Recommended
Capital Reserve
850,000
Pavement Management Plan
Capital Reserve
-
-
-
LED Streetlight Replacements
Capital Reserve
300,000
300,000
300,000
Capital Reserve
-
-
-
DCC - Road
-
-
Capital Reserve
-
Capital Reserve
Sec. 01
1,250,000
1,250,000
1,250,000 $
1,250,000
1,250,000
1,250,000
1,250,000
1,250,000
1,250,000
100,000
-
-
-
-
-
-
-
-
-
-
-
-
-
$
20,000
530,000
-
-
-
-
-
-
$
80,000
2,120,000
-
-
-
-
-
-
-
$
300,000
-
-
-
-
-
-
-
-
-
-
-
-
168,100
-
-
-
DCC - Road
-
-
-
-
-
-
1,362,200
-
-
-
Developer
-
-
-
-
-
-
500,000
-
-
-
50,000
-
-
-
-
-
-
-
-
Gellatly Boucherie Intersection Sec. 01 Sec. 01
Glenrosa Second Access Corridor Study
Sec. 01 Roundabout Construction Boucherie Mission Hill
Sec. 01 Sec. 01
Bridges Maintenance - Per Stantec Bridge Maintenance Report
Sec. 01 Sec. 01 C2024-3
Capital Reserve Capital Reserve
1,438,650
-
-
-
-
-
-
-
-
-
DCC - Road
3,736,350
-
-
-
-
-
-
-
-
-
Shannon Lake Road - WFN Boundary to Swite Road
Sec. 01 Sec. 01
Capital Reserve
-
-
1,773,000
-
-
-
-
-
-
-
DCC - Road
-
-
2,727,000
-
-
-
-
-
-
-
Capital Reserve
-
-
-
-
-
-
-
55,600
883,400
-
DCC - Road
-
-
-
-
-
-
-
144,400
2,271,600
-
Elliott from Smith Creek to Reece, Construction Sec. 01 Sec. 01 Elliott from Solar to Butt Sec. 01 Sec. 01
Bridges - Capital Replacement Jennens at McDougall Creek
Capital Reserve
-
-
-
-
-
750,000
750,000
-
-
-
Sec. 01
Master Transportation Plan Update
Future Expenditures
-
-
-
-
150,000
-
-
-
-
-
Capital Reserve
-
65,000
-
-
1,560,000
-
-
-
-
DCC - Road
-
185,000
-
-
4,440,000
-
-
-
-
Sec. 01 Sec. 01 Sec. 01 Sec. 01
Gellatly Road South, Whitworth to 4251 Gellatly, Design / Construction
Gosset & Old Okanagan Highway Intersection ?? Dbl check
Sec. 01
Capital Reserve
-
-
40,000
$
500,000
-
-
-
-
-
DCC - Road
-
-
160,000
$
2,000,000
-
-
-
-
-
-
Capital Reserve
-
-
-
-
-
-
-
65,000
-
-
DCC - Road
-
-
-
-
-
-
-
185,000
-
-
Capital Reserve
-
-
-
-
-
-
-
-
-
1,287,000
DCC - Road
-
-
-
-
-
-
-
-
-
3,663,000
Boucherie, Green Bay to IR#9, Design Sec. 01 Sec. 01 Boucherie, Green Bay to IR#9, Construction Sec. 01 Sec. 01 Roads
Roads - Subtotal
$
7,575,000
$
2,850,000
$
7,750,000
$
5,500,000
$
5,300,000
$
9,250,000
$
5,280,300
$
2,950,000
$
5,655,000
$
7,450,000
-121-
Section
2024 Project Code
Sec. 02 Eqpt
Project Name
Recommended Funding
Section 02: Equipment
2024 Recommended
2025 Recommended
2026 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
2030 Recommended
2031 Recommended
2032 Recommended
2033 Recommended
-
-
-
-
-
-
-
-
-
-
160,000
410,000
300,000
660,000
Sec. 02
Replacement Equipment
Equipment - Finance MFA
-
1,350,000
1,190,000
1,110,000
1,380,000
-
Sec. 02
Engineering Road Equipment - Speed Reader Boards
Equipment - General
-
-
-
50,000
-
-
-
-
-
-
Sec. 02
C2024-4
Mechanical Road Sweeper
Equipment - Finance MFA
-
530,000
-
-
-
-
-
-
-
-
Sec. 02
C2024-5
Bylaw Dept. Replacement Truck
Equipment - General
80,000
-
-
-
-
-
-
-
-
-
Sec. 02
C2024-6
Recreation Dept. Replacement Truck
Equipment - General
85,000
-
-
-
-
-
-
-
-
-
Sec. 02
C2024-7
Operations Yard Loader
Equipment - Finance MFA
-
400,000
-
-
-
-
-
-
-
-
Sec. 02
C2024-8
Capital Works Crew Tandem Axle Pup Trailer
Equipment - General
80,000
-
-
-
-
-
-
-
-
-
Sec. 02
Utilities Half-Ton Hybrid Pickup
Equipment - General
-
85,000
-
-
-
-
-
-
-
-
Sec. 02
WTP F350
Equipment - General
-
100,000
-
-
-
-
-
-
-
-
Sec. 02
C2024-9
Capital Works Crew Drum Roller
Equipment - General
-
-
-
-
-
-
-
-
-
-
Sec. 02
C2024-10
RVWTP Utility Vehicle
Rose Valley New
-
-
-
-
-
-
-
-
-
-
Sec. 02
C2024-11
RVWTP Snow Plow
Rose Valley New
19,000
-
-
-
-
-
-
-
-
-
Sec. 02
C2024-12
RVWTP Scissor Lift
Rose Valley New
38,000
-
-
-
-
-
-
-
-
-
Sec. 02
C2024-13
Cap. Crew Tri Axle Equipment Trailer
Equipment - General
70,000
-
-
-
-
-
-
-
-
-
Sec. 02
C2024-14
Capital Works Crew Plate Tamper
Equipment - General
19,000
-
-
-
-
-
-
-
-
-
Rose Valley New
-
32,500
-
-
-
-
-
-
-
-
Powers Creek New
-
32,500
-
-
-
-
-
-
-
Sec. 02 Water Treatment Trailer Sec. 02 Sec. 02
C2024-15
Parks & Treatment Plant Truck Sanders
Equipment - General
27,000
27,000
-
-
-
-
-
-
-
-
Sec. 02
C2024-16
Facilities Tradesman Van
Equipment - General
70,000
-
-
-
-
-
-
-
-
-
Replace Vac Street Sweeper
Equipment - Finance MFA
-
-
600,000
-
-
-
-
-
-
-
Rose Valley New
8,000
-
-
-
-
-
-
-
-
-
Powers Creek New
8,000
-
-
-
-
-
-
-
-
-
Equipment - General
88,000
-
-
-
-
-
-
-
-
-
Sec. 02 Sec. 02 C2024-17
Upper Reservoir Equipment Trailer
Sec. 02 Sec.02 Sec. 02
C2024-18
Capital Works Crew Truck Equipment - Subtotal
$
592,000
$
2,557,000
$
760,000
$
460,000
$
1,190,000
$
300,000
$
660,000
$
1,110,000
$
1,380,000
$
-
-122-
Section
2024 Project Code
Sec. 03 Dev S i Sec. 03
Project Name
Recommended Funding
Section 03: Development Services
2024 Recommended
2025 Recommended
2026 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
2030 Recommended
2031 Recommended
2032 Recommended
2033 Recommended
-
-
-
-
-
-
-
-
-
-
Waterfront Plan Review
Future Expenditures
-
50,000
-
-
-
-
-
-
-
-
Sec. 03
Development Cost Charge (DCC) Bylaw Review and Update
Future Expenditures
-
-
100,000
-
-
-
-
-
-
-
Sec. 03
Develop a Comprehensive Redevelopment Plan for West Gateway
Future Expenditures
-
50,000
-
-
-
-
-
-
-
-
Sec. 03
C2024-19
Industrial Lands Study
Future Expenditures
100,000
-
-
-
-
-
-
-
-
-
Sec. 03
C2024-20
Raymer -Comprehensive Development Plan
Future Expenditures
75,000
-
-
-
-
-
-
-
-
-
Bylaw Review
Future Expenditures
-
75,000
75,000
75,000
75,000
75,000
75,000
75,000
-
-
-
-
-
-
-
-
-
-
-
Sec. 03 Sec. 03
C2024-21
Infill Strategy
Grant
Sec. 03
C2024-22
Unique Identifier Count
Future Expenditures
Housing Needs Assessment
Future Expenditures
Sec. 03
Development Services - Subtotal
Sec. 03 Sec. 04 Storm Drn
-
15,000 $
Section 04: Storm Drainage
Sec. 04
150,000
340,000
-
30,000 $
205,000
-
15,750
$
190,750
$
75,000
-
16,538 $
91,538
$
75,000
-
17,364
-
31,500 $
123,864
$
75,000
-
18,233 $
18,233
$
-
-
-
-
-
-
-
-
-
-
-
Capital Reserve
-
-
175,500
-
-
-
-
-
-
-
DCC - Storm
-
-
58,500
-
-
-
-
-
-
-
Capital Reserve
-
140,250
-
-
-
-
-
-
-
DCC - Storm
-
46,750
-
-
-
-
-
-
-
Bear Creek Road Erosion Protection Sec. 04 Sec. 04 Parkinson to Bear Creek Road Drainage Sec. 04 Sec. 04 C2024-23 Sec. 04 Sec. 04
Capital Reserve
39,000
-
-
-
-
-
-
-
-
-
DCC - Storm
13,000
-
-
-
-
-
-
-
-
-
Capital Reserve
-
-
28,000
-
-
-
-
-
-
-
Capital Reserve
-
367,500
-
-
-
-
-
-
-
-
DCC - Storm
-
122,500
-
-
-
-
-
-
-
-
Future Expenditures
-
-
-
58,800
-
-
-
-
-
-
Capital Reserve
-
472,500
-
-
-
-
-
-
-
-
DCC - Storm
-
157,500
-
-
-
-
-
-
-
-
Horizon Drive Erosion Protection
Bear Creek Road to Westside Rd Drainage Channel and SRW
Sec. 04 Horizon Spy Glass Channel improvements Sec. 04 Sec. 04 Sec. 04 Sec. 04
McDougall Creek - Brentwood Road Storm Storage
Mt. Boucherie - SRW & Conveyance Improvements from Gregory to Boucherie Road
Sec. 04
Mt. Boucherie - Pritchard Drive Drainage Improvements
Capital Reserve
-
-
84,000
-
-
-
-
-
-
-
Sec. 04
Smith Creek - Logan Court Drainage Improvements
Capital Reserve
-
-
-
175,000
-
-
-
-
-
-
Sec. 04
Update Master Drainage Plan
Storm Sewer
-
150,000
-
-
-
-
-
-
-
-
Sec. 04
Stevenson to Montigny Drainage Improvements
Capital Reserve
-
-
-
-
910,000
-
-
-
-
Sec. 04
Lakeview to Ourtoland Drainage SRW
Capital Reserve
-
-
-
-
-
-
-
-
-
189,000
-123-
Section
2024 Project Code
2024 Recommended
2025 Recommended
2026 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
2030 Recommended
2031 Recommended
2032 Recommended
2033 Recommended
Capital Reserve
-
-
-
-
91,000
-
-
-
-
-
Gregory at Boucherie Drainage Improvements, (Wine Trail Ph. 3)
Capital Reserve
-
-
-
-
-
-
70,000
-
-
-
Chasselas Storage Facility Improvements
Capital Reserve
-
-
-
-
-
-
280,000
-
-
-
DCC - Storm
-
-
-
-
-
-
53,500
-
-
-
Capital Reserve
-
-
-
-
-
-
53,500
-
-
-
Project Name
Recommended Funding
Sec. 04
Bazzett to Sunnyside Drainage SRW
Sec. 04 Sec. 04 Sec. 04
Ridge to Shannon Lake Channel & SRW Sec. 04 Sec. 04
Talus Ridge Storage Improvements
Capital Reserve
-
-
-
-
-
-
-
490,000
-
-
Sec. 04
Doucette to Elliott Channel and SRW
Capital Reserve
-
-
-
-
-
-
-
126,000
-
-
DCC - Storm
-
-
-
-
-
-
-
-
1,120,200
-
Capital Reserve
-
-
-
-
-
-
-
-
746,800
-
Capital Reserve
-
-
-
-
-
-
-
-
-
46,750
DCC - Storm
-
-
-
-
-
-
-
-
-
140,250
Sec. 04 Smith Creek Stream Stabilization Sec. 04 Sec. 04 Storm Improvements - Copper Ridge Drive to Wildhorse Sec. 04 Sec. 04
C2024-24
Broadview Road Culvert Upgrades
Capital Reserve
750,000
-
-
-
-
-
-
-
-
-
Sec. 04
C2024-25
Capital Crew Drainage Improvements
Reserve - 1% Infrastructure Levy
175,000
-
-
-
-
-
-
-
-
-
Sec. 04
Storm Drainage - Subtotal
Sec. 05 Ped.
Section 05: Pedestrian Infras. / Cemetery / Waterfront / Land Acquisition
$
977,000
$
1,270,000
$
533,000
$
233,800
$
280,000
$
910,000
$
457,000
$
616,000
$
1,867,000
$
187,000
-
-
-
-
-
-
-
-
-
-
Gas Tax
750,000
750,000
750,000
750,000
750,000
750,000
750,000
750,000
750,000
750,000
Reserve - 1% Infrastructure Levy
750,000
750,000
750,000
750,000
750,000
750,000
750,000
750,000
750,000
750,000
Supplement to Pedestrian Improvement for Horizon Drive
Capital Reserve
-
250,000
-
-
-
-
-
-
-
-
Sec. 05
Recreation / Lakeside Trails
Recreation Reserve
-
100,000
-
103,000
-
106,090
-
109,273
-
-
Sec. 05
Walkway Repairs (Stairs)
Capital Reserve
-
206,000
-
212,180
-
218,545
-
225,101
-
-
Mult Use Path Connections
Reserve - 1% Infrastructure Levy
-
-
-
-
-
-
-
-
-
-
Sec. 05 C2024-26
Pedestrian Improvement Program - Sidewalks
Sec. 05
Sec. 05
C2024-27
Pedestrian Infras. - Subtotal
Sec. 05 Sec. 05 a) Cem. Sec. 05
Section 05 a) Cemetery C2024-28
Westbank Cemetery New Columbaria
Sec. 05 b) Sec. 05 b) Sec. 05 b)
Future Expenditures
Cemetery - Subtotal
Sec. 05 a) Sec. 05 b) Waterfront
$
$
Section 05 b) Waterfront
Phase 2 CNR Wharf Upgrade - Wharf Expansion Tentative
Waterfront - Subtotal
1,500,000
$
2,056,000
$
1,500,000
$
1,815,180
$
1,500,000
$
1,824,635
$
1,500,000
$
1,834,374
$
1,500,000
$
1,500,000
-
-
-
-
-
-
-
-
-
-
225,000
-
-
-
-
-
-
-
-
-
225,000
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
-
-
-
-
-
-
-
-
-
-
DCC - Parks
-
-
-
602,696
-
-
-
-
-
-
Capital Reserve
-
-
-
1,832,439
-
-
-
-
-
-
$
-
$
-
$
-
$
2,435,135
$
-
$
-
$
-
$
-
$
-
$
-
-124-
Section
2024 Project Code
Sec. 05 c) Land Acq.
Project Name
2024 Recommended
2025 Recommended
2026 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
2030 Recommended
2031 Recommended
2032 Recommended
2033 Recommended
-
-
-
-
-
-
-
-
-
-
DCC - Parks
-
-
2,264,360
-
2,250,000
-
-
-
-
-
Capital Reserve
-
-
3,019,147
-
750,000
-
-
-
-
-
Recommended Funding
Section 05 c) Land Acquisition
Sec. 05 c) Park Acquisitions Sec. 05 c) Land Acquisition - Subtotal
Sec. 05 c) Sec. 06 Parks
$
Section 06: Parks & Community Amenities
-
$
-
$
5,283,507
$
-
$
3,000,000
$
-
$
-
$
-
$
-
$
-
-
-
-
-
-
-
-
-
-
-
150,000
-
-
-
-
-
-
-
Sec. 06
Upgrade Pebble Beach to Increase Programming
Capital Reserve
Sec. 06
Bike Skills Park
Capital Reserve
-
67,000
-
-
-
-
-
-
-
-
Sec. 06
Beach Access Improvements
Capital Reserve
-
-
-
130,800
-
-
142,572
-
-
-
Sec. 06
Kinsmen Park Geotech/Trails/Yard Review
Capital Reserve
155,000
-
-
-
-
-
-
-
Sec. 06
Gellatly Bay Waterfront Development CR3.7
Capital Reserve
77,000
-
-
-
-
-
-
-
-
Sec. 06
Non-motorized Boat Launches CR10
Capital Reserve
-
100,000
-
-
-
-
-
-
-
Sec. 06
Sport Court / Basketball Court Paula Park
Capital Reserve
-
33,000
-
-
-
-
-
-
-
-
Sec. 06
Anders Park Pickle Ball Court Repairs
Capital Reserve
-
-
15,000
-
-
-
-
17,250
-
-
Sec. 06
Anders Park (Bleachers, Sidewalk, Concrete Trails Onsite)
Capital Reserve
-
63,000
-
-
-
-
-
-
-
-
Sec. 06
Anders Park Landscaping and Site Furniture
Capital Reserve
-
68,000
-
-
-
-
-
-
-
-
Bear Proof Garbage Cans
Solid Waste
16,800
17,304
17,823
18,358
18,909
19,476
20,060
20,662
21,282
-
Parks Master Plan - Five Year Update
Capital - Parks
-
-
-
-
126,500
-
-
-
-
-
Parks Irrigation - Renewal and Replacement
Capital Reserve
103,000
77,250
79,568
81,955
84,414
86,946
89,554
92,241
95,008
-
Sec. 06
Playground Equipment Replacements
Capital - Parks
-
-
128,750
-
136,475
-
144,664
-
153,344
-
Sec. 06
Property Improvements (2)
Capital Reserve
-
136,250
-
-
148,513
-
-
161,879
-
-
Sec. 06
Replace Boucherie Pickleball Windscreen
Capital Reserve
-
-
-
20,000
-
-
-
22,510
-
-
Sec. 06
Anders Tennis Court Resurfacing
Capital Reserve
-
127,200
-
-
-
142,464
-
-
-
-
Sec. 06
Pickleball and Tennis Court Resurfacing
Capital Reserve
-
-
-
145,284
-
-
-
35,470
-
-
Sec. 06
C2024-29
Sec. 06 Sec. 06
C2024-30
Sec. 06
C2024-31
Park Gazebo Replacement
Capital Reserve
60,000
-
-
-
-
-
-
-
-
-
Sec. 06
C2024-32
Gellatly Boat Launch Dredging
Capital Reserve
183,000
-
-
199,470
-
-
217,422
-
-
-
Power connections to Hwy 97 Gardens
Capital Reserve
-
60,000
-
-
-
-
-
-
-
-
11,557
11,904
-
12,618
-
13,375
-
-
Sec. 06 Sec. 06
C2024-33
Baseball/Softball Infield Shale Replacement
Capital Reserve
11,220
Sec. 06
C2024-34
Playground Safety Repairs
Capital Reserve
50,000
51,500
53,045
-
56,228
-
59,602
-
63,178
-
Sec. 06
Sport field sand base maintenance
Capital Reserve
-
7,000
7,210
7,426
7,649
7,878
8,114
8,357
8,608
-
Sec. 06
Softball/Baseball Infield Soil Conditioner
Capital Reserve
-
-
-
23,980
-
-
26,138
-
-
-
-125-
2024 Project Code
2024 Recommended
2025 Recommended
2026 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
2030 Recommended
2031 Recommended
Capital Reserve
-
-
-
-
13,840
9,105
-
-
9,924
-
Re & Re Elliott Rd Sidewalk nodes to hardscape
Capital Reserve
-
-
-
-
-
50,000
-
-
-
-
Sec. 06
Security Cameras
Equipment - General
-
15,000
-
15,900
-
16,854
-
17,865
-
-
Sec. 06
Spray Park Asset Replacement
Capital Reserve
-
-
200,000
-
-
-
-
-
-
-
Sec. 06
Greenhouse
Capital Reserve
-
15,000
-
-
-
-
-
-
-
-
Sec. 06
Downtown Tree Planters/Benches
Capital Reserve
-
-
-
-
-
50,000
-
-
-
-
Cash in Lieu
30,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
24,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Section
Project Name
Recommended Funding
Sec. 06
In Ground Garbage Containers & Hiab
Sec. 06
Sec. 06 C2024-35
Casa Loma Dock Replacment
Sec. 06 Sec. 06
Capital Reserve C2024-36
Sec. 06
Dog Parks
Capital Reserve
Museum Yard Improvements
Capital Reserve
Sec. 06
C2024-37
Line Trimmer Replacement
Capital Reserve
Sec. 06
C2024-38
Grass/Turf Top Dresser
Equipment - General
Parks & Community Amenities - Subtotal
Sec. 06 Sec. 07 Gen Cap.
21,000 38,500
20,000 10,000 $
Section 07: General Capital
Sec. 07
543,520
$
814,504
$
941,953
$
655,077
$
592,528
$
395,341
$
708,126
$
389,609
2032 Recommended
$
351,344
2033 Recommended
$
-
-
-
-
-
-
-
-
-
-
-
General Municipal Election
Elections
-
-
71,000
-
-
-
-
-
-
-
Sec. 07
C2024-39
Asset Management Plan 2023
Future Expenditures
200,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
Sec. 07
C2024-40
Glenrosa Secondary Emergency Egress
Future Expenditures
125,000
-
-
-
-
-
-
-
-
-
Gas Tax
500,000
-
-
-
-
-
-
-
-
-
C2024-41
Emission Reduction Projects (LGCAP) Future Expenditures
114,000
-
-
-
-
-
-
-
-
-
Sec. 07 Sec. 07 General Capital - Subtotal
Sec. 07 Sec. 08 Facilities Sec. 08
$
Section 08: Facilities C2024-42
Sec. 08
100,000
$
171,000
$
100,000
$
100,000
$
100,000
$
100,000
$
100,000
$
100,000
$
100,000
-
-
-
-
-
-
-
-
-
-
Equipment - General
20,000
-
-
-
-
-
-
-
-
-
MBCC - New Roof
Capital Reserve
-
-
-
-
250,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
12,000
-
-
-
-
-
-
-
-
Grant
Sec. 08
Reserve - Growing Communities
MBCC - New Spaces Gym Addition and Reno
Sec. 08
City Hall / Community Hall
Sec. 08
Recreation Reserve
Sec. 08
$
City Hall - Floor Scrubber
Sec. 08
C2024-43
939,000
Fire Hall #31 - Window Replacement
Reserve - Fire Department Eqpt
-
-126-
Section
2024 Project Code
Project Name
Recommended Funding
2024 Recommended
2025 Recommended
2026 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
2030 Recommended
2031 Recommended
2032 Recommended
2033 Recommended
-
-
-
-
-
-
-
-
-
-
Sec. 08
Debt-General
Sec. 08
Reserve to Fire Hall
3,800,000
-
-
-
-
-
-
-
-
-
Recoverable
150,000
-
-
-
-
-
-
-
-
-
Sec. 08
DCC - Parks
1,187,000
-
-
-
-
-
-
-
-
-
Sec. 08
Reserve - Growing Communities
1,177,900
-
-
-
-
-
-
-
-
-
Johnson Bentley A.C. - Fitness Equipment Upgrade
Capital Reserve
20,000
-
-
18,000
-
-
18,000
-
-
-
Sec. 08
Johnson Bentley A.C. - Fall Protection
Capital Reserve
-
85,000
-
-
-
-
-
-
-
-
Sec. 08
Johnson Bentley A.C. - Domestic Hot Water Piping
Capital Reserve
-
30,000
-
-
-
-
-
-
-
-
Sec. 08
Johnson Bentley A.C. - DDC Building Control System
Capital Reserve
-
28,000
-
-
-
-
-
-
-
-
Sec. 08
Johnson Bentley A.C. - Window Replacement
Recreation Reserve
70,000
44,200
-
-
-
-
-
-
-
Sec. 08
Johnson Bentley A. C. - Electrical & Data Upgrades
Capital Reserve
-
9,000
-
-
-
-
-
-
-
-
Sec. 08
Johnson Bentley A. C. - Vinyl Floor Replacement
Capital Reserve
-
16,057
-
-
-
-
-
-
-
-
Sec. 08
Johnson Bentley A. C. - Reception Millwork
Capital Reserve
-
27,000
-
-
-
-
-
-
-
-
Sec. 08
Johnson Bentley A. C. - Lobby Floor Tile Replacement
Capital Reserve
-
11,071
-
-
-
-
-
-
-
-
Sec. 08
Johnson Bentley A. C. - Curb Appeal
Capital Reserve
-
76,000
-
-
-
-
-
-
-
-
Sec. 08
Johnson Bentley A. C. - Pool Deck Tile Replacement
Capital Reserve
-
-
-
-
143,946
-
-
-
-
-
-
-
-
-
-
-
-
Sec. 08
Sec. 08
C2024-44
C2024-45
Fire Hall #32 - Facility Replacement
-
Sec. 08
C2024-46
JBMAC - Butterly Valve Replacement
Capital Reserve
20,000
-
Sec. 08
C2024-47
JBMAC - Lane Rope Replacement
Capital Reserve
12,000
-
-
-
-
-
-
-
-
-
Sec. 08
C2024-48
JBMAC - Plastic Gutter Grates
Capital Reserve
10,000
-
-
-
-
-
-
-
-
-
Sec. 08
C2024-49
JBMAC - LED Lighting Upgrade
Capital Reserve
65,000
-
-
-
-
-
-
-
-
-
Sec. 08
JBMAC - Truss Structural Maintenance
Capital Reserve
25,000
-
-
-
-
-
-
-
-
Sec. 08
JBMAC - Fitness Room RTU
Capital Reserve
-
-
50,000
-
-
-
-
-
-
Sec. 08
JBMAC - Exterior Building Sealant
Capital Reserve
-
35,000
-
-
-
-
-
-
-
Sec. 08
JBMAC - Facility Expansion
Capital Reserve
-
-
-
-
-
-
-
-
Sec. 08
Johnson Bentley AC - Lockers
Capital Reserve
275,000
-
-
-
-
-
-
-
-
Sec. 08
Arena - Jim Lind - Roof Replacement
Capital Reserve
700,000
-
-
-
-
-
-
-
-
Sec. 08
Arena - Jim Lind - Seismic Upgrades
Capital Reserve
-
500,000
-
-
-
-
-
-
-
Sec. 08
Arena - Jim Lind - Concession Upgrade
Capital Reserve
-
40,000
-
-
-
-
-
-
-
Sec. 08
Arena - Jim Lind - Data Rack Upgrades
Equipment - General
-
10,000
-
-
-
-
-
-
-
Sec. 08
Arena - Royal Lepage - Concession Upgrade
Capital Reserve
350,000
-
-
-
-
-
-
-
-
-
15,000,000
-127-
Section
2024 Project Code
Sec. 08
2024 Recommended
2025 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
2030 Recommended
2031 Recommended
2032 Recommended
2033 Recommended
125,000
-
-
-
-
-
-
-
-
85,000
-
-
-
-
-
-
-
Recreation Reserve
-
65,000
-
-
-
-
-
-
-
-
150,000
-
-
-
-
-
-
-
Project Name
Recommended Funding
Arena - Royal Lepage - Air Conditioning
Capital Reserve
-
Capital Reserve
Sec. 08
2026 Recommended
Arena - Royal Lepage - Rubber Flooring Sec. 08 Sec. 08
Arena - Royal Lepage - Parking Lot Upgrade
Capital Reserve
Sec. 08
Arena - Condensor Replacement
Equipment - Finance MFA
-
600,000
-
-
-
-
-
-
-
-
C2024-50
Arena - Score Clock Replacement and Gondola Expansion
Capital Reserve
-
-
-
-
-
-
-
-
-
-
C2024-51
Arena - RLP - Energy Retrofits
Sec. 08 Sec. 08
Grant
1,350,000
-
-
-
-
-
-
-
-
-
Equipment - Finance MFA
450,000
-
-
-
-
-
-
-
-
-
Arena - RLP - Flush Valve Replacement
Capital Reserve
22,000
-
-
-
-
-
-
-
-
-
Sec. 08
Seniors' Centre - Window Replacement
Gas Tax
-
-
-
25,000
-
-
-
-
-
-
Sec. 08
Seniors' Centre - Patio Replacement
Capital Reserve
-
-
-
115,000
-
-
-
-
-
-
Sec. 08
Seniors' Centre - Acoustic Foam Replacement
Capital Reserve
-
-
-
25,000
-
-
-
-
-
-
Sec. 08
Seniors' Centre - Roof Replacement
Capital Reserve
-
400,000
-
-
-
-
-
-
-
-
Sec. 08
Lion's Hall - Roof Replacement
Capital Reserve
-
400,000
-
-
-
-
-
-
-
-
Sec. 08
Lions' Hall - Wood Floor Refinishing
Capital Reserve
-
12,000
-
-
12,000
-
-
-
-
-
Sec. 08
Lions Hall - Acoustic Sound Upgrades
Capital Reserve
-
-
-
-
-
-
-
-
-
Lions Hall - Kitchen Cabinet Upgrade
Capital Reserve
50,000
-
-
-
-
-
-
-
Sec. 08
Sport Dome - Atrium Washroom Extension
Capital Reserve
-
-
-
-
-
-
-
Sec. 08
Lions Hall - Door Replacement
Capital Reserve
Sec. 08
Public Works Yard - Fire Training Centre
Capital Reserve
Sec. 08
Operations Centre - Winter Maintenance Facilities
Capital Reserve
Sec. 08
Snow Storage Shed
Sec. 08 Sec. 08
Sec. 08 Sec. 08
Sec. 08
Sec. 08 Sec. 08 Sec. 08
C2024-52
C2024-53
C2024-54
25,000 1,400,000
30,000
-
-
-
-
-
-
-
-
250,000
-
-
-
-
-
-
-
-
-
750,000
-
-
-
-
-
-
-
Capital Reserve
-
250,000
-
-
-
-
-
-
-
Snow Equipment Pole Barn
Capital Reserve
-
80,000
-
-
-
-
-
-
-
Road Liquid Brine Complex
Capital Reserve
-
100,000
-
-
-
-
-
-
-
RCMP - Door Access Upgrades
Policing
-
-
-
-
-
-
-
-
-
RCMP - Parking Lot Upgrade
Policing
-
275,000
-
-
-
-
-
-
-
Facilities - Subtotal
-
-
30,000
$
8,363,900
$
3,056,128
$
4,284,200
$
233,000
$
405,946
$
15,000,000
$
18,000
$
-
$
-
$
-
-128-
Section
2024 Project Code
Sec. 09 Fire D t Sec. 09
Project Name
Recommended Funding
Section 09: Fire Department Equipment
2024 Recommended
2025 Recommended
2026 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
2030 Recommended
2031 Recommended
2032 Recommended
2033 Recommended
-
-
-
-
-
-
-
-
-
-
Vehicle Replacement Fire Dept.-Command/Prevention
Reserve - Fire Department Eqpt
-
220,000
100,000
-
220,000
-
100,000
240,000
-
-
Sec. 09
Fire Truck - Type II Engine
Equipment - Finance MFA
-
-
-
-
-
-
-
1,000,000
-
-
Sec. 09
Fire Truck - Type 6 Engine
Reserve - Fire Department Eqpt
-
-
-
-
-
500,000
-
-
-
-
Sec. 09
Utility Terrain Vehicles
Reserve - Fire Department Eqpt
-
-
-
-
-
75,000
-
-
-
-
Fire Truck - Quint
Equipment - Finance MFA
-
-
-
-
-
-
-
-
-
Sec. 09
Fire Truck - Heavy Rescue
Reserve - Fire Department Eqpt
-
-
-
-
-
-
-
-
Sec. 09
Fire Boat
Reserve - Fire Department Eqpt
-
-
-
-
-
500,000
-
-
-
-
Sec. 09
Fire Truck - Ladder
Reserve - Fire Department Eqpt
-
-
-
-
500,000
-
-
-
-
Sec. 09
Hose, Nozzles and Appliances
Reserve - Fire Department Eqpt
-
-
-
-
100,000
-
-
-
-
-
30 Gas Detection Units
Reserve - Fire Department Eqpt
55,000
-
-
-
55,000
-
-
-
55,000
-
Sec. 09
Personal Protective Equipment
Reserve - Fire Department Eqpt
418,000
40,000
40,000
40,000
40,000
40,000
208,000
-
-
Sec. 09
Communication Mapping Mobile Equipment Includes Hardware/Software
Reserve - Fire Department Eqpt
40,000
40,000
-
40,000
40,000
-
40,000
-
Sec. 09
Rescue Equipment
Reserve - Fire Department Eqpt
-
-
-
-
100,000
-
-
-
-
-
Sec. 09
Sec. 09
C2024-55
C2024-56
1,900,000
1,000,000
2,000,000
1,000,000
Sec. 09
C2024-57
High Building Equipment
Reserve - Fire Department Eqpt
30,000
-
-
-
-
-
-
-
-
-
Sec. 09
C2024-58
FH 30 Completion
Reserve - Fire Department Eqpt
75,000
70,000
-
-
-
-
-
-
-
-
Sec. 09
C2024-59
Personnel Transport Vans
Reserve - Fire Department Eqpt
90,000
90,000
-
-
-
-
-
-
-
-
Fire Department Equipment - Subtotal
Sec. 09 Sec. 10 IS
Sec. 10
$
Section 10: Information Services
$
838,000
$
1,180,000
$
2,040,000
$
555,000
$
1,615,000
$
1,180,000
$
1,448,000
$
95,000
$
-
-
-
-
-
-
-
-
-
-
-
Client Hardware - Replacement
Equipment - General
230,385
136,835
191,400
114,200
280,445
150,000
210,000
125,000
305,000
165,000
Sec. 10
Replacement of Councillors' Laptops, Routers Phones, iPad and Printers
Elections
-
-
50,000
-
-
50,000
-
-
50,000
-
Sec. 10
Server Replacement - Core
Equipment - General
-
150,875
43,500
-
-
85,000
47,850
-
-
65,000
Sec. 10
Server Replacement - Other(Backup, Tape, DC, Phone)
Equipment - General
-
22,000
-
15,500
-
24,000
-
17,000
-
26,000
Sec. 10
Network Replacement - Routers/Firewalls
Equipment - General
-
38,000
-
-
-
41,800
-
-
-
45,000
Sec. 10
Network Replacement - Access/Layer 3 Switches
Equipment - General
-
71,500
-
-
-
72,600
-
-
-
49,000
Sec. 10
Network Replacement - Core Switches
Equipment - General
-
31,350
-
-
-
32,000
-
-
-
34,000
Network Replacement - Wireless Backhaul
Equipment - General
11,300
-
-
-
-
9,000
18,000
-
-
-
Sec. 10
Network Replacement - Wireless Access Points
Equipment - General
-
24,000
-
-
-
25,000
-
-
-
26,000
Sec. 10
Network Replacement - ISP/AV Switches/Teleworker Gateways
Equipment - General
-
4,000
4,400
-
-
-
-
11,000
-
-
Sec. 10
Tape system to backup data - Tape Drives (Replacement)
Equipment - General
-
15,000
15,000
15,000
15,000
-
-
-
-
-
Sec. 10
C2024-60
2,150,000
C2024-61
-129-
Section
2024 Project Code
2024 Recommended
2025 Recommended
2026 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
2030 Recommended
2032 Recommended
2033 Recommended
44,000
-
-
-
-
-
-
-
23,000
-
-
-
-
-
70,000
-
-
-
Project Name
Recommended Funding
Sec. 10
Annual Orthophoto/DEM/Contour Update
Capital Reserve
-
41,000
-
42,000
-
43,000
-
Sec. 10
Primary\DR Datacentre UPS
Capital Reserve
-
-
-
-
-
36,000
Sec. 10
Wide Format Plotter / Scanner Replacement
Equipment - General
-
-
-
-
-
Sec. 10
Photocopier Replacements
Equipment - General
-
-
-
-
2031 Recommended
Sec. 10
C2024-62
Two-way Radio Network Design and Construction
Equipment - General
-
-
-
-
-
-
-
-
-
-
Sec. 10
C2024-63
Starlink Internet
Equipment - General
-
-
-
-
-
-
-
-
-
-
Sec. 10
C2024-64
Optical Character Recognition (OCR) Document Processing
Equipment - General
7,310
-
-
-
-
-
-
-
-
-
Sec. 10
C2024-65
Mass Notification Software
Equipment - General
14,025
-
-
-
-
-
-
-
-
-
Sec. 10
C2024-66
Hypervisor Replacement Proof-of-Concept
Equipment - General
35,000
-
-
-
-
-
-
-
-
-
Sec. 10
C2024-67
Artificial Intelligence - Zammo AI and Microsoft Azure AI
Equipment - General
-
-
-
-
-
-
-
-
-
-
Sec. 10
C2024-68
Artificial Intelligence - Microsoft Syntex Proof-of-Concept
Equipment - General
10,000
-
-
-
-
-
-
-
-
-
Sec. 10
C2024-69
Artificial Intelligence - Microsoft Co-Pilot Proof-of-Concept
Equipment - General
23,600
-
-
-
-
-
-
-
-
-
Sec. 10
C2024-70
Operations Yard IT Equipment
Equipment - General
-
-
-
-
-
-
-
-
-
-
Sec. 10
C2024-71
Network Replacement - SFP Modules
Equipment - General
24,500
-
-
-
-
-
-
-
-
-
Information Services - Subtotal
Sec. 10 Sec. 11 Police Services Sec. 11
$
Section 11: Police Services & Bylaw C2024-72
Sec. 11
356,120
$
534,560
$
304,300
$
186,700
$
295,445
$
568,400
$
368,850
$
197,000
$
355,000
$
410,000
-
-
-
-
-
-
-
-
-
-
RCMP Vehicle
Policing
67,652
67,652
67,652
67,652
67,652
67,652
67,652
67,652
67,652
67,652
eBike Replacement & Batteries
Equipment - General
-
10,000
-
-
-
-
10,000
-
-
-
Sec. 11
C2024-73
RCMP Automated Licence Plate Recognition
Policing
20,930
-
-
-
-
-
-
-
-
-
Sec. 11
C2024-74
RCMP Police Vehicle - New
Policing
67,652
-
-
-
-
-
-
-
-
-
Sec. 11
C2024-75
RCMP Police Vehicle - New
Policing
67,652
-
-
-
-
-
-
-
-
-
Sec. 11
RCMP & Bylaw - Subtotal
$
223,886
$
77,652
$
67,652
$
67,652
$
67,652
$
67,652
$
77,652
$
67,652
$
67,652
$
67,652
Sec. 11
General Fund - Subtotal
$
23,785,426
$
14,358,844
$
22,966,362
$
13,801,544
$
13,378,109
$
30,106,028
$
10,473,793
$
8,787,635
$
11,389,229
$
9,714,652
-130-
Section
2024 Project Code
Sec. 12 Water
Project Name
2025 Recommended
2026 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
2030 Recommended
2031 Recommended
2032 Recommended
2033 Recommended
-
-
-
-
-
-
-
-
-
-
Powers Creek New
83,333
100,000
94,334
89,000
-
-
-
-
-
-
Rose Valley New
83,333
100,000
94,333
89,000
-
-
-
-
-
-
Sewer Reserve
83,334
100,000
94,333
89,000
-
-
-
-
-
-
Section 12 : Water Utility
Sec. 12 Sec. 12
2024 Recommended
Recommended Funding
C2024-76
SCADA System Backbone and Upgrades
Sec. 12 Sec. 12
West Kelowna Estates Intake Decommissioning
Rose Valley New
-
75,000
-
-
-
-
-
-
-
-
Sec. 12
Pritchard Intake Decommissioning
Rose Valley New
-
75,000
-
-
-
-
-
-
-
-
Sec. 12
West Kelowna Estates Pressure Zone Adjustments
Rose Valley New
-
-
-
4,380,000
-
-
-
-
-
-
Sec. 12
West Kelowna Estates/Lakeview Pressure Zone Adjustments I
Rose Valley New
-
-
-
165,000
-
-
-
-
-
-
Sec. 12
West Kelowna Estates/Lakeview Pressure Zone Adjustments II
Rose Valley New
-
-
-
135,000
-
-
-
-
-
-
Rose Valley New
40,545
40,545
40,545
40,545
-
-
-
-
-
-
Powers Creek New
27,103
27,103
27,103
27,103
-
-
-
-
-
-
DCC Water New
7,352
7,352
7,352
7,352
-
-
-
-
-
-
Rose Valley New
45,000
-
-
-
-
-
-
-
-
Powers Creek New
30,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Sec. 12 Sec. 12
C2024-77
Fire Hydrant Coverage
Sec. 12 Sec. 12 Water Rate Study Sec. 12 Sec. 12
Glenrosa Industrial Water Main
Powers Creek New
-
-
720,000
Sec. 12
Old Okanagan Butt Water Main
Powers Creek New
-
-
-
1,275,000
-
-
-
-
-
-
Sec. 12
Witt & Peters Water Main
Powers Creek New
-
-
-
510,000
-
-
-
-
-
-
Sec. 12
Angus & Harding Water Main
Powers Creek New
-
-
-
-
645,000
-
-
-
-
-
Sec. 12
Tallus Ridge Watermain Upgrades
Rose Valley New
-
-
-
-
-
660,000
-
-
-
-
Sec. 12
Boucherie Road Watermain
Rose Valley New
-
-
-
-
195,000
-
-
-
-
-
Sec. 12
Ridge Boulevard & Mission Hill Watermain
Rose Valley New
-
-
-
-
-
-
345,000
-
-
-
Equipment - Finance MFA
-
-
2,543,500
-
-
-
-
-
-
-
DCC Water New
-
-
2,543,500
-
-
-
-
-
-
-
Rose Valley New
-
-
-
-
-
-
-
-
3,980,500
-
DCC Water New
-
-
-
-
-
-
-
-
209,500
-
-
-
-
-
-
-
-
-
Sec. 12 Westbank Storage PZ630 Sec. 12 Sec. 12 Rose Valley Storage PZ539 Sec. 12 Sec. 12
PCWSA PRV #5 Replacement
Equipment - Finance MFA
Sec. 12
PCWTP Transformer Replacement
Powers Creek New
-
-
-
-
-
-
200,000
-
-
-
Sec. 12
PCWTP Life Cycle Analysis Report
Powers Creek New
-
50,000
-
-
-
-
-
-
-
-
Debt LT - Powers Creek
-
-
-
-
-
-
5,000,000
-
-
-
Debt LT - Powers Creek
-
-
-
-
-
-
15,000,000
-
-
-
Sec. 12
2,500,000
PCWTP WTP Expansion Sec. 12
-131-
2024 Project Code
2024 Recommended
2025 Recommended
2026 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
Powers Creek New
-
-
-
-
-
-
PCWTP Install Second UV
Powers Creek New
-
-
-
-
-
Sec. 12
PCWTP Electrical Upgrade Program
Powers Creek New
-
200,000
200,000
200,000
Sec. 12
PCWTP Filter Media Inspection
Powers Creek New
-
25,000
-
Sec. 12
PCWTP Filter Media Replacement
Powers Creek New
-
-
PCWTP Diversion Structure (Construction)
Powers Creek New
750,000
-
WKW - Lat 1 / Harold Road / Bridlehill Booster Station Consolidation (Design/Construction)
Powers Creek New
Section
Project Name
Recommended Funding
Sec. 12
PCWTP Generator Replacement and Upgrade
Sec. 12
Sec. 12
C2024-78
Sec. 12 Sec. 12 C2024-79 Sec. 12
WKW - Hydrant Upgrade Program (Fire Flow Review and Painting)
200,000
2031 Recommended
2032 Recommended
2033 Recommended
1,000,000
-
-
-
-
400,000
-
-
-
-
-
-
-
-
-
-
25,000
-
-
-
-
-
-
-
-
500,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
5,000,000
2030 Recommended
Rose Valley New
75,000
-
-
-
-
-
-
-
-
-
Powers Creek New
75,000
-
-
-
-
-
-
-
-
-
Sec. 12
WKW - Re-Chlorination Stations
Rose Valley New
-
75,000
75,000
75,000
75,000
75,000
-
-
-
-
Sec. 12
WKW - Re-Chlorination Stations
Powers Creek New
-
75,000
75,000
75,000
75,000
75,000
-
-
-
-
Sec. 12
WKW - Generator (Rose Valley)
Rose Valley New
-
-
-
-
-
-
-
300,000
-
-
Sec. 12
WKW - Rose Valley Dam Piping / Valve / Intake Screen
Rose Valley New
-
-
-
-
-
-
-
-
-
Sec. 12
WKW - 600mm Replacement (Dam to Plant)
Rose Valley New
-
250,000
-
-
-
-
-
-
-
Sec. 12
WKW - Rose Valley Source Improvements
Rose Valley New
-
-
-
-
-
-
-
-
-
Rose Valley New
33,500
25,000
25,000
-
-
-
-
-
-
-
Powers Creek New
33,500
25,000
25,000
-
-
-
-
-
-
-
-
175,000
175,000
125,000
100,000
75,000
75,000
-
-
-
-
175,000
175,000
125,000
100,000
75,000
75,000
-
-
-
-
225,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2,550,000
-
-
-
-
-
-
-
-
2,550,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Sec. 12 C2024-80
Sec. 12 WKW - Electrical and Instrumentation Renewals Sec. 12 RVWTP PreFab Storage Unit
Rose Valley New Rose Valley New
Sec. 12
C2024-81
RV - Raw Water Intake Pipe Replacement
Sec. 12
C2024-82
PC - PCWTP Reservoir Repairs
Sec. 12
C2024-83
PC - Backwash Automation Project
Sec. 12
C2024-84
PC - Cyber Security (Ph.2)
Sec. 12 Powers Creek Storage Improvements, PZ 630 Sec. 12 Sec. 12
60,000
Powers Creek New
50,000
Powers Creek New
20,000
Powers Creek New
50,000
DCC Water New
-
Powers Creek New
-
Rose Valley New
125,000
Dam Safety Review - Very High Importance Dams
Sec. 12 Sec. 12
Equipment - Finance MFA Rose Valley New
C2024-85
3,000,000
2,000,000
WKW - Water Sample Stations
Sec. 12
Sec. 12
3,000,000
Powers Creek New Water - Subtotal
125,000 $
1,722,000
$
4,600,000
$
14,915,000
$
10,407,000
$
1,215,000
$
1,460,000
$
22,095,000
$
2,300,000
$
4,190,000
$
5,100,000
-132-
Section
2024 Project Code
Sec. 13 Sewer Sec. 13
Project Name
2024 Recommended
Recommended Funding
Section 13: Sewer Utility C2024-86
2025 Recommended
2026 Recommended
2027 Recommended
2028 Recommended
2029 Recommended
2030 Recommended
2031 Recommended
2032 Recommended
2033 Recommended
-
-
-
-
-
-
-
-
-
-
Sewer Utility Master Plan Update
Sewer Reserve
100,000
-
-
-
-
-
-
-
-
-
Sec. 13
Sunnybrae Lift Station
Sewer Reserve
-
-
430,000
-
-
-
-
-
-
-
Sec. 13
Newport Lift Station
Sewer Reserve
-
210,000
-
-
-
-
-
-
-
-
Sewer Reserve
714,000
-
-
-
-
-
-
-
-
DCC - Sewer
86,000
-
-
-
-
-
-
-
-
273,000
-
-
-
-
-
-
-
-
441,000
-
-
-
-
-
-
-
Sec. 13 Green Bay Lift Station Sec. 13 Sec. 13
Pritchard Lift Station
Sewer Reserve
Sec. 13
Brentwood Lift Station
Sewer Reserve
-
Sewer Reserve
-
-
-
110,250
-
-
-
-
-
-
DCC - Sewer
-
-
-
36,750
-
-
-
-
-
-
Sewer Reserve
-
-
322,500
-
-
-
-
-
-
DCC - Sewer
-
-
107,500
-
-
-
-
-
-
420,000
-
-
-
-
-
-
-
Sec. 13 Ross Lift Station Sec. 13 Sec. 13 King Lift Station Sec. 13 Sec. 13
Thacker Lift Station
Sewer Reserve
Sec. 13
Sewer Reserve
49,250
-
-
-
-
-
-
-
-
DCC - Sewer
15,750
-
-
-
-
-
-
-
-
Hitchner Jennings Lift Station Sec. 13 Sec. 13
Sewer Reserve
-
49,250
-
-
-
-
-
-
-
-
DCC - Sewer
-
15,750
-
-
-
-
-
-
-
-
420,000
-
-
-
-
-
420,000
-
-
-
-
147,000
-
-
-
420,000
-
-
Whitworth Lift Station Sec. 13 Sec. 13
Devon Lift Station
Sewer Reserve
-
-
-
Sec. 13
Somerset Lift Station
Sewer Reserve
-
-
-
-
Sec. 13
Collins Hill Lift Station
Sewer Reserve
-
-
-
-
-
Somerset Lift Station
Sewer Reserve
-
-
-
-
-
-
DCC - Sewer
-
-
90,000
-
-
-
-
-
-
-
DCC - Sewer
-
-
130,000
-
-
-
-
-
-
-
Sewer Reserve
-
230,000
200,000
200,000
50,000
50,000
50,000
50,000
-
-
Sewer Reserve
-
-
-
-
-
-
-
-
-
128,000
DCC - Sewer
-
-
-
-
-
-
-
-
-
32,000
Sewer Reserve
-
-
-
-
-
-
-
-
7,875
-
DCC - Sewer
-
-
-
-
-
-
-
-
2,625
-
Sewer Reserve
40,000
-
-
-
-
-
-
-
-
-
Sec. 13
Replacement of 200mm with 250mm Main on Horizon Drive Replacement of 250mm with 300mm Main on Gorman Road
Sec. 13 Sec. 13 Sec. 13
Sewer Utility - Electrical Instrumentation Renewal
Sec. 13
Bridgeview Lift Station
Sec. 13 Sec. 13
Hayman Lift Station
Sec. 13 Sec. 13
C2024-87
Ensign Lift Station Improvements
Sec. 13
Sewer - Subtotal
$
140,000
$
1,643,000
$
1,711,000
$
777,000
$
470,000
$
470,000
$
197,000
$
470,000
$
10,500
$
160,000
Total
TOTALS
$
25,647,426
$
20,601,844
$
39,592,362
$
24,985,544
$
15,063,109
$
32,036,028
$
32,765,793
$
11,557,635
$
15,589,729
$
14,974,652
-133-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Road Rehabilitation 2024
Strategic Priority:
Invest in Infrastructure
Health & Safety:
Master Plan:
Pavement Management
Equipment Replacement:
Total Cost:
$
2,100,000
$
2,100,000
DEPARTMENT Engineering CAPITAL COST
Other (Please explain in description) ___________
Quantity:
1
Unit Cost:
2,100,000
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The Pavement Management Plan was completed in 2023. It is a condition survey of the road network with recommendations for short-term and long-term improvement plans. The plan recommends a 10-year paving plan with a $2.5 million yearly budget for the paved road network. The 2024 program will consist of road projects on Glenrosa Road, McCartney Road, Brentwood Road, and Shannon Place.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
May-24
Completion Date:
Oct-24
Upgraded / Expanded Infrastructure
In Service Date:
Oct-24
Expected Useful Life:
20 Years
Renewal Infrastructure
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves OTHERS - Please specify in column D
$
850,000
$
1,250,000
TOTAL
$
2,100,000
Gas Tax
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO YES
C2024-01
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Road Rehabilitation/[2024 Road Rehabilitation.xlsx]2024 Capital - #1
-134-
Loca on: Glenrosa Road: Turnbull Road – Gates Road Length: 903m
-135-
Loca on: Thacker Dr: McCartney Rd – Westbrook Dr Length: 114m
-136-
Loca on: Brentwood Rd: Westgate Rd – Ross Rd Length: 104m
-137-
Loca on: Shannon Pl: Shannon Ridge Dr – Woodstock Dr Length: 158m
-138-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
LED Streetlight Replacements - Year 3
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Public Works - Roads and Drainage CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
x
Total Cost:
TOTAL
$
300,000
$
300,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Year three of the multi-year program to replace obsolete streetlight fixtures with LED technology which began in 2022. To date 1337 cobra head style fixtures have been purchased and are in the process of being installed. There are approximately 450 fixtures remaining to complete this project which include a variety of ornamental and unique one-off styles throughout the community. The 2024 request will begin the selection and purchasing of LED replacements for these ornamental fixtures. Further, it is anticipated that this funding will also be used to address related streetlighting deficiencies such as aged/compromised electrical wiring.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Renewal Infrastructure
Q1/2 - 2024
Completion Date:
Q4 2024
Expected Useful Life:
20 years
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) $
300,000
TOTAL
$
300,000
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-02
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/LED Streetlight Replacements Year 3/[C2024-02 LED Streetlight Replacements.xlsx]2024 Capital - #1
-139-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Shannon Lake Road - WFN Boundary to Swite Road
Strategic Priority:
Invest in Infrastructure
Health & Safety:
Master Plan:
Transportation
Equipment Replacement:
DEPARTMENT Engineering CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
$ 4,750,000.00
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The design for the Shannon Lake Active Transportation Corridor project will include 1.1-kilometres of sidewalks, road upgrades, bike lanes, drainage improvements, landscape improvements, and streetlights. Shannon Lake Road provides essential connectivity and accessibility to Old Okanagan Highway and Stevens Road. Shannon Lake Elementary School is in the vicinity of the project area and the improvements will provide connectivity to existing sidewalk on both ends of the project. Accesses along the project corridor include the Kinsmen Park baseball and soccer fields, the commercial complex south of the Shannon Lake Road/Shannon Way intersection, and the parking lot at Swite Road to access the Shannon Lake Regional Park. The project will be tendered in winter in order to secure a contractor for the 2024 construction season. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure Renewal Infrastructure
Start Date:
Mar-24
Completion Date:
Nov-24
In Service Date:
Nov-24
Expected Useful Life:
50 Years
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$1,320,500.00
DCC
$3,429,500.00
TOTAL
$ 4,750,000.00
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
NO YES
C2024-03
-140-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Shannon Lake Road - WFN Boundary to Swite Road/[C2024-03 Shannon Lake Road - WFN Boundary to Swite Road.xlsx]2024 Capital - #1
-141-
-142-
-143-
-144-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Mechanical Road Sweeper
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Fleet Operations & Projects CAPITAL COST
X
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
530,000
1 Mechanical Road Sweeper $
TOTAL
530,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) There are two types of commercial road sweepers, Vacuum and Mechanical. The City currently has a Vacuum unit that will be up for replacement in future years. Additionally, the City has a need for a Mechanical unit. When mud and debris accumulates, particularly during the winter, Vacuum units don't have the suction power to scrub down to bare asphalt. Mechanical units have scrubbing force and are designed for tougher heavy duty applications while the Vacuum units are good for summer and fall uses. During the Winters, in the event the City has a storm from flood debris flows or winters, the mechanical types are preferred. This mechanical unit will provide an enhanced level of service for the City’s in-house sweeping resources and allow for the City’s ability to respond as quickly and effectively as possible to a number of types of calls for service.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Completion Date:
Dec-24
Expected Useful Life:
10 years
Feb-24
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) $
530,000
TOTAL
$
530,000
Reserves
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$ $
1,000 8,000
$ $
1,000 8,000
$ $
1,000 8,000
$ $
1,000 8,000
$ $
1,000 8,000
$
500
$
500
$
500
$
500
$
500
$
9,500
$
9,500
$
9,500
$
9,500
$
9,500
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
YES YES
C2024-04
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Mechanical Road Sweeper/[C2024-04 Mechanical Road Sweeper.xlsx]2024 Capital - #1
-145-
Broom Bear
®
-146-
ELGIN BROOM BEAR
®
POWERFUL, PROVEN, SINGLE ENGINE MECHANICAL SWEEPER When contractors and municipalities need a durable sweeper that’s easy and comfortable to operate, the Elgin Broom Bear is the sweeper of choice. From heavy duty construction debris, like millings or gravel, as well as light street maintenance, the Broom Bear has proven to be one of the most rugged and efficient sweepers in the industry. And the short wheelbase enhances maneuverability and makes the sweeper ideal for sweeping in tight cul-de-sacs. Mounted on a commercially available conventional chassis with fully dualized controls and an intelligent single engine design that utilizes the chassis engine to power the sweeper, the Broom Bear features a large hopper and water tank, which means more productive sweeping time and fewer scheduled stops. A variable dumping height and 11 inch (279 mm) of hopper side-shift ensures easy dumping.
APPLICATION
POWERFUL
UNMATCHED
Elgin Sweeper doesn’t offer just one sweeping technology –– we take an application-based approach to solving our customers’ sweeping needs. Our team works with each customer to ensure that you get a machine that fits your specifications, with the right truck, engine configuration, fuel requirements, and options.
Elgin sweepers are built for clean, backed for life. Throughout the life of the sweeper, we offer training to your team on proper use and maintenance. We have a world-wide network of experienced dealers with factory trained technicians and a local stock of OEM parts and accessories to ensure total customer peace of mind.
The Broom Bear became part of the Elgin lineup 15 years ago and has been continuously improved. Manufactured in an ISO:9001 certified plant, Elgin Sweepers are quality inspected and functionally tested prior to shipment. Paint prior to assembly ensures uniform, durable coverage. Broom Bears are proudly assembled in the U.S.A.
SOLU TIONS
1
S U P P O R T
Q U A L I T Y
-147-
HIGH PRODUCTIVITY SWEEP SYSTEM • High torque diesel engine is teamed with Freightliner® M2 or International® Durastar® chassis to create one of the most powerful and reliable single engine packages in the industry. • The control console, located between the operator stations, provides quick, easy access. All sweep function switches have tactile-feel surfaces, so operators can work the panel while keeping their eyes focused forward, for increased productivity and safe operation. • Dual free-floating gutter brooms that adjust to variable road surfaces, a sweep path of 120 inches (3048 mm) with an additional extension of up to 144 inches (3657 mm) when both brooms are pinned to outer points, and a powerful free floating direct drive main broom, ensure reliable and complete pickup of debris. • Superior dust control is maintained with in-cab zone controlled, dual diaphragm water pumps and a 360 gallon (1363 L) water tank for long sweep times between refills. • The 4.5 cubic yard (3.4 cu meter) hopper features a double-scissor lifting mechanism that is center mounted for greater stability and trouble free operation. Dumping height is variable up to 10 feet (305 cm) and an 11 inch (279 mm) side shift enables a cleaner more efficient unloading of material. Optional 5.4 cubic yard (4.1 cu meter) hopper available. • The chassis cab is dualized with OEM parts, including full factory controls, steering, and OEM gauge package that is identical for both left and right operator stations.
-148-
2
EASY TO OPERATE. EASY TO MAINTAIN. BUILT TO LAST. MAIN BROOM The main broom is attached to a fully floating trailing arm to better conform to road contours. Performance is optimized using mechanical main broom suspension that dynamically adjusts to various road conditions while on-the-go. Lift and lower functions are controlled from the cab. Main broom arm bearings are sealed, can be re-lubricated and are self-aligning for self-adjustment when experiencing an uneven load which decreases wear and increases main broom life.
10 ft sweep path
SIDE BROOMS 46 inch (1168 mm) trailing arm, free-floating side brooms offer four-way motion and protection against damaging impacts. Pneumatic lift and extension control enhances performance while sweeping within a 10 foot (3048 mm) wide path. Steel plate disc construction adds durability. Broom speed is controlled by hydraulic motors. Broom speed is constant and matched to the conveyor speed for optimal loading performance. Automatic settings control down-pressure, digging-pressure and wearcontrol. In-cab side broom pressure gauges and down-pressure control are standard. SQUEEGEE TYPE CONVEYOR A steel roller chain drives an 11-flight, squeegee-type conveyor to load debris into the hopper. The chain operates on polyurethane sprockets, which last longer. Conveyor speed is constant and matched to the broom speed for optimal loading performance. Conveyor operating height can be raised from the cab up to 3 inches (76 mm) to avoid larger debris and other obstacles. Conveyor bearings are sealed and self aligning for longer life. HYDRAULIC SYSTEM The Broom Bear features a 23 gallon (87 L) reservoir with an external level indicator and thermometer. The system includes twin pumps that are direct driven variable displacement piston type with load sensing to adjust flow based on hydraulic oil demand in sweeping gear to maximize efficiency and reduce heat. SIMPLE, EASY-ACCESS MAINTENANCE The Broom Bear was designed so that systems are accessible and easy to service. The hydraulic system with o-ring face seal fittings is designed for long life and leak-free operation. Heavy-duty waterproof electrical connectors and color-coded wires have stamped identification for quick location during troubleshooting. A stainless steel toolbox provides additional storage.
COMMERCIAL CHASSIS/SINGLE ENGINE A high torque diesel engine is teamed with a Freightliner Business Class or International Durastsar chassis to create one of the most powerful and reliable single engine packages in the industry. The straight forward, single engine layout provides greater fuel efficiency and simple maintenance. POWER TRAIN An Allison 3500 RDS transmission, a 10,000 lb (4536 kg) front axle and a 23,000 lb (10433 kg) twin air spring suspension 2-speed rear axle complement the powerful single engine and provide the operator with hours of comfortable ride. 3
-149-
SUPERIOR MECHANICAL SWEEPER DESIGN LARGE VARIABLE HEIGHT DEBRIS HOPPER The Broom Bear features a variable-height, right side dump hopper with a capacity of 4.5 cubic yard (3.4 cu meters) volumetric. All hopper lift and dump controls are hydraulic and easily operated from in-cab console mounted controls. A 50 degree dump angle allows material to easily slide out. A unitized, twin-cylinder, double scissors lift rated at 11,000 lbs (4990 kg) unloads material at a minimum of 38 inches (965 mm) and a maximum of 10 feet (3048 mm). Payload capacity is 10,000 lbs (4536 kg) per load. An 11 inch (279 mm) side shift allows material to be unloaded into the center of a truck or container for cleaner dumping. A full hopper can dump and retract in 20 seconds for short intervals and up to 70 seconds at top height. SUPERIOR DUST SUPPRESSION A 360 gallon (1363 L) removable water tank is made of corrosion resistant polyethylene. A 16 foot, 8 inch long (5.1 m) fill hose and water level indicator light located on the control console are standard. Water flow for the side and main brooms is in-cab zone controlled. The self-priming diaphragm pumps (run dry type, 40 psi) provide effective dust control. Three spray nozzles are positioned on each side broom and three on the main broom. Dual water pumps are standard. ®
MEMORY SWEEP Elgin’s exclusive Memory Sweep feature allows the operator to resume all previous sweeper settings, even broom tilt if so equipped, with one touch control. This feature enhances operator productivity and reduces operator fatigue. Memory Sweep incorporates a multiscreen display that indicates engine hours and water tank level as well as system diagnostics. This screen also displays optional features such as broom tilt angle and broom hours.
-150-
4
UNIQUE APPLICATION VERSATILITY *PATENTED CONVEYOR FLEXIBILITY The Broom Bear comes standard with a squeegee type conveyor designed to provide versatile and reliable performance in a wide range of applications including aggregate and granular material pick up of gravel and millings, ideal for road construction contractors as well as general municipal sweeping, trash, leaves, and other organics. The Broom Bear is also available with a belt conveyor for applications such as highway sweeping and general municipal sweeping where large debris is encountered.
THE ELGIN SQUEEGEE CONVEYOR • Chain side-plate constructed from hardened steel for long life and smooth operation. • Three-piece design for easy service without removing complete assembly.
• Thick, multi-ply rubber-edged flights provides efficient movement of debris into the hopper. • Unique, interlocking, wavy-plate joint design prevents excessive wear and “thumping” over plate seams.
• Abrasion-resistant steel floor for durability. • Direct-drive hydraulic motor for optimal power transfer to the conveyor system.
THE ELGIN BELT CONVEYOR • Standard new Chevron Belt. • Full-width angled cleats move more material quickly to hopper for maximum productivity. • Direct-drive hydraulic motor for optimal power transfer to the conveyor system. • Improved hopper fill by throwing debris towards center of hopper. • Heavy-duty poly/nylon belt construction resists stretching and requires fewer adjustments. • Ribs between cleats enhance effectiveness of moving fine debris into the hopper.
The Broom Bear conveyors are designed to be interchangeable should a customer have different applications throughout the sweep season.
LOW EMISSIONS – ALTERNATIVE FUEL OPTION The Elgin Broom Bear is available in a compressed natural gas (CNG) configuration. The Broom Bear single-engine mechanical sweeper is powered by the Cummins Westport ISL G natural gas engine, making it a fully certified EPA/CARB emission compliant street sweeper. Three 3600 psi composite fuel tanks are conveniently packaged in the rear compartment minimizing impact to chassis wheelbase. The Broom Bear has a generous 51 diesel gallon equivalent fuel capacity - providing ample sweeping range.
*U.S. Patent No. 9, 121, 150
5
-151-
OPTIONAL ENHANCEMENTS
LIFELINER® HOPPER SYSTEM The LifeLiner® hopper system is a specially designed hopper liner and finish system that greatly improves the life, durability, and functionality of a sweeper hopper.
IN-CAB SIDE BROOM TILT AND EXTENDED REACH Allows operator to sweep effectively in variably-pitched gutters. On-the-go pitch adjustment with a simple variable rocker switch that displays proper broom angle. Extended reach allows the side broom to follow curbs and tight cul-de-sacs.
LIGHTING PACKAGES The Broom Bear Sweeper can be equipped with a variety of optional lighting packages. Lighting packages are designed for flexibility based on customer requirements and can include strobes, beacons and arrow sticks.
ADDITIONAL OPTIONS: • Outside cab, side broom down pressure control
• In-cab, side broom speed control
• 5.4 cubic yard hopper (4.1 cu meter)
• Hydraulic float main broom suspension
• PM10 compliance package
• Functional water control
• Automatic lubrication system
• Front spray bar
SPECIFICATIONS: SWEEP PATH Main broom only: 60 in (1524 mm)
Main broom & one side broom: 90 in (2286 mm)
HOPPER CAPACITY Volumetric Capacity: 4.5 yd3 (3.4 m3) Material volume: 3.3 yd3 (2.5 m3)
Main broom and 2 side brooms: 120 in (3048 mm) up to 144 in (3657 mm) with pins in outer points
HOPPER DUMPING Minimum dump height: 38 in (965 mm) Maximum dump height: 10 ft (3048 mm)
115 in.
WATER SPRAY SYSTEM Tank capacity: 360 gal. (1362 L) CHASSIS Conventional 136 in. 272 in.**
-152- mode *Consult factory for warranty details **Transport
6
ELGIN SWEEPER IS YOUR PARTNER... IN THE PLANNING
Instead of one-size-fitsall solutions, we’ll work with you to select the sweeping technology that fits your specific needs.
IN THE STREETS
We’re here to help you maintain your Elgin and train your operators to ensure the job is done right.
INTO THE FUTURE
Our dealers don’t just sell you an Elgin; they’re available to answer your questions and provide service for the life of the machine.
WARRANTY Elgin Sweeper Company backs the Broom Bear sweeper with a one-year limited warranty. The Broom Bear is warranted against defects in material or workmanship for a period of 12 months from the date of delivery to the original purchaser. Optional extended warranty packages are available. Consult your Elgin dealer for complete warranty information.
Your Local Elgin Dealer Is:
e l g i n s we e p e r .c om Specifications subject to change without notice. Some items shown may be optional. Elgin® LifeLiner® and Broom Bear® are registered trademarks of Elgin Sweeper Company. Freightliner® is a registered trademark of Daimler Trucks North America, LLC. International® and Durastar® are registered trademarks of Navistar, Inc. ©2015 Elgin Sweeper Company. Effective 10/15 P/N 0705286-E
1300 W. Bartlett Road • Elgin, IL 60120 U.S.A. (847) 741-5370 Phone • (847) 742-3035 Fax
-153-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Bylaw Dept. Truck Replacement
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Fleet Operations & Projects CAPITAL COST
X
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
$
80,000
$
80,000
1 Electric F150
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The existing Bylaw truck has ended its service life and a replacement is required. The unit will be operated out of the new City Hall which will have charging stations. As we try to achieve carbon emission reduction targets, staff propose this unit be converted to electric. The rear box maintains the departments requirements to haul small cargo loads. Staff have budgeted a slightly higher than expected cost as the market is still volatile.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Completion Date:
Dec-24
Expected Useful Life:
10 years
Feb-24
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Debt
$
80,000
TOTAL
$
80,000
Equipment - Finance MFA
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Electric charge estimate (annually) Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
200
$
200
$
200
$
200
$
200
$
1,000
$
1,000
$
1,000
$
1,000
$
1,000
$
500
$
500
$
500
$
500
$
500
$
1,700
$
1,700
$
1,700
$
1,700
$
1,700
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-05
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-05 Bylaw Dept. Truck Replacement.xlsx]2024 Capital - #1
-154-
^« ^A
0?^^
District of West Kelowna
VEHICLE REPLACEMENT GUIDELINE SCORING SHEET DATE OF INSPECTION: (yy/mm/dd)
2023|JULY
31
INSPECTOR:
UNIT NUMBER: 29303
VI N: 1FTZR45E39PA57080
VEHICLE DESCRIPTION: 2009
FORD
IN-SERVICE DATE:
ODOMETER READING:
153909 (kms.)
Primary Vehicle (Vital for DWK Operations)
Age
RANGER 4X4
DEPT. ASSIGNED TO: BYLAW Hour Meter:
x
Secondary Vehicle (Pool Vehicles) FACTOR
REPLACEMENT TIMELINE
DESCRIPTION
POINTS
One point for every year of service from "in-service" date 14|
Miles/Hours | One point for every 20,000 km or 2,000 hours of use
8|
Type of Service 1 to 5 points based on type of service.
Reliability
Constant Heavy Use (eg. Utiltiies) Occasional Heavy use (eg. Parks) Medium Use (eg. Engineering Inspectors) Light Use (eg. By-Law, Building, Planning) Administrative Use (eg. Pool Vehicles)
NOTE: these are in addition to regular PM visits In shop for repairs 2X per month 1X per month 1X per 2 month 1X per 3 months 1X per 6 months
Condition
C MARTIN
Once per year
5 Points 4 Points 3 Points 2 Points
21
1 Point 10 Points 8 Points 6 Points 4 Points 2 Points 1 Point
81
1 to 5 points based on body condition, rust, interior condition, accident history, anticipated repairs. 1 point for good condition
and up to 5 points for poor condition.
41
This is a subjective rating Deduction
Deduct 5 points for Secondary Use Vehicles
Deduct 5 points if vehicle is still under manufacturer's warranty TOTAL
Points ratings: Under 20 20 to 25 26 to 30 31 to 35 Over 35
c
Condition 1 Condition 2 Condition 3 Condition 4 Condition 5
36|
Excellent Good
May need replacement Consider replacement Replace
Comments:
-155-
.eQ\fi.c^ ^ 9o^t-{ ^ SA. District of West Kelowna
VEHICLE REPLACEMENT GUIDELINE SCORING SHEET DATE OF INSPECTION: (yy/mm/dd)
2023|JULY
UNIT NUMBER: 29144 VEHICLE DESCRIPTION:
2006
GMC
C MARTIN
YUKON 4X4
DEPT. ASSIGNED TO: PARKS & REC
ODOMETER READING: 206520
(kms.)
Primary Vehicle (Vital for DWK Operations) Secondary Vehicle (Pool Vehicles)
Age
INSPECTOR:
VIN: 3GKGK26UX6G172852
IN-SERVICE DATE:
FACTOR
31
Hour Meter:
x
REPLACEMENT TIMELINE
DESCRIPTION
POINTS
One point for every year of service from "in-service" date
Miles/Hours | One point for every 20,000 km or 2,000 hours of use
18 10
Type of Service 1 to 5 points based on type of service.
Reliability
Condition
Constant Heavy Use (eg. Utiltiies) Occasional Heavy use (eg. Parks) Medium Use (eg. Engineering Inspectors) Light Use (eg. By-Law, Building, Planning) Administrative Use ( eg. Pool Vehicles) NOTE: these are in addition to regular PM visits In shop for repairs 2X per month
5 Points 4 Points 3 Points
2 Points 1 Point
2
10 Points
1X per month 1X per 2 month 1X per 3 months 1X per 6 months Once per year
8 Points
6 Points 4 Points 2 Points 1 Point
1 to 5 points based on body condition, rust, interior condition, accident history, anticipated repairs. 1 point for good condition
and up to 5 points for poor condition.
4
3
This is a subjective rating Deduction
Deduct 5 points for Secondary Use Vehicles
Deduct 5 points if vehicle is still under manufacturer's warranty TOTAL Points ratings: Under 20 20 to 25 26 to 30 31 to 35 Over 35
Comments:
L
Condition 1 Condition 2 Condition 3 Condition 4 Condition 5
37
Excellent Good
May need replacement Consider replacement Replace
//G^-A^<: (^<//V&LU ^^^,fl^^/^AC\. l)<€A dA^ -156-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Recreation Dept. Replacement Truck
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Fleet Operations & Projects CAPITAL COST
X
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
$
85,000
$
85,000
1 F150 Hybrid 6.5' box
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The recreation departments unit has now scored out of its useful life and will be sold. The department has evolved to a year round recreation service provider. Areas this truck will assist staff in includes, park playdays, music in the park, facility rentals checks, year round Dome and Marjok programs, program supply shopping, event setups and take downs and shuttling staff and students to various programs. Converting this gas unit to a hybrid electric will assist with councils emmision reduction targets.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Feb-24
Completion Date:
Dec-24
Expected Useful Life:
10 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
85,000
TOTAL
$
85,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$ $
200 1,000
$ $
200 1,000
$ $
200 1,000
$ $
200 1,000
$ $
200 1,000
$
500
$
500
$
500
$
500
$
500
$
1,700
$
1,700
$
1,700
$
1,700
$
1,700
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-06
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-06 Recreation Dept. Replacement Truck.xlsx]2024 Capital - #1
-157-
^« ^A
0?^^
District of West Kelowna
VEHICLE REPLACEMENT GUIDELINE SCORING SHEET DATE OF INSPECTION: (yy/mm/dd)
2023|JULY
31
INSPECTOR:
UNIT NUMBER: 29303
VI N: 1FTZR45E39PA57080
VEHICLE DESCRIPTION: 2009
FORD
IN-SERVICE DATE:
ODOMETER READING:
153909 (kms.)
Primary Vehicle (Vital for DWK Operations)
Age
RANGER 4X4
DEPT. ASSIGNED TO: BYLAW Hour Meter:
x
Secondary Vehicle (Pool Vehicles) FACTOR
REPLACEMENT TIMELINE
DESCRIPTION
POINTS
One point for every year of service from "in-service" date 14|
Miles/Hours | One point for every 20,000 km or 2,000 hours of use
8|
Type of Service 1 to 5 points based on type of service.
Reliability
Constant Heavy Use (eg. Utiltiies) Occasional Heavy use (eg. Parks) Medium Use (eg. Engineering Inspectors) Light Use (eg. By-Law, Building, Planning) Administrative Use (eg. Pool Vehicles)
NOTE: these are in addition to regular PM visits In shop for repairs 2X per month 1X per month 1X per 2 month 1X per 3 months 1X per 6 months
Condition
C MARTIN
Once per year
5 Points 4 Points 3 Points 2 Points
21
1 Point 10 Points 8 Points 6 Points 4 Points 2 Points 1 Point
81
1 to 5 points based on body condition, rust, interior condition, accident history, anticipated repairs. 1 point for good condition
and up to 5 points for poor condition.
41
This is a subjective rating Deduction
Deduct 5 points for Secondary Use Vehicles
Deduct 5 points if vehicle is still under manufacturer's warranty TOTAL
Points ratings: Under 20 20 to 25 26 to 30 31 to 35 Over 35
c
Condition 1 Condition 2 Condition 3 Condition 4 Condition 5
36|
Excellent Good
May need replacement Consider replacement Replace
Comments:
-158-
.eQ\fi.c^ ^ 9o^t-{ ^ SA. District of West Kelowna
VEHICLE REPLACEMENT GUIDELINE SCORING SHEET DATE OF INSPECTION: (yy/mm/dd)
2023|JULY
UNIT NUMBER: 29144 VEHICLE DESCRIPTION:
2006
GMC
C MARTIN
YUKON 4X4
DEPT. ASSIGNED TO: PARKS & REC
ODOMETER READING: 206520
(kms.)
Primary Vehicle (Vital for DWK Operations) Secondary Vehicle (Pool Vehicles)
Age
INSPECTOR:
VIN: 3GKGK26UX6G172852
IN-SERVICE DATE:
FACTOR
31
Hour Meter:
x
REPLACEMENT TIMELINE
DESCRIPTION
POINTS
One point for every year of service from "in-service" date
Miles/Hours | One point for every 20,000 km or 2,000 hours of use
18 10
Type of Service 1 to 5 points based on type of service.
Reliability
Condition
Constant Heavy Use (eg. Utiltiies) Occasional Heavy use (eg. Parks) Medium Use (eg. Engineering Inspectors) Light Use (eg. By-Law, Building, Planning) Administrative Use ( eg. Pool Vehicles) NOTE: these are in addition to regular PM visits In shop for repairs 2X per month
5 Points 4 Points 3 Points
2 Points 1 Point
2
10 Points
1X per month 1X per 2 month 1X per 3 months 1X per 6 months Once per year
8 Points
6 Points 4 Points 2 Points 1 Point
1 to 5 points based on body condition, rust, interior condition, accident history, anticipated repairs. 1 point for good condition
and up to 5 points for poor condition.
4
3
This is a subjective rating Deduction
Deduct 5 points for Secondary Use Vehicles
Deduct 5 points if vehicle is still under manufacturer's warranty TOTAL Points ratings: Under 20 20 to 25 26 to 30 31 to 35 Over 35
Comments:
L
Condition 1 Condition 2 Condition 3 Condition 4 Condition 5
37
Excellent Good
May need replacement Consider replacement Replace
//G^-A^<: (^<//V&LU ^^^,fl^^/^AC\. l)<€A dA^ -159-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Ops Yard Loader
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Fleet Operations & Projects CAPITAL COST
Quantity:
Other (Please explain in description) ___________ 1
Unit Cost:
Total Cost:
TOTAL
$
400,000
$
400,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) Caterpillar 938M Front End Loader, 3.5 yard bucket and forks (or equivalent if less cost and meets spec).The new Operations yard and buildings are expected to be move in ready fall 2024. Parks, Utilities, Roads and Drainage outside crews will move all their operational equipment and supplies to the new facility. A yard loader is necessary equipment for all municipal operations yards. This loader will be valuable in site grading, truck loading of the various materials stored on site, unloading supplies, general yard use, moving lock blocks, winter site snow plowing and loading of sand spreading trucks. It is hoped that placing the loader order early in 2024 will have it on site and available for the heavy use in the fall of 2024 when staff move to the site.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Feb-24
Completion Date:
Dec-24
Expected Useful Life:
10 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Debt
$
400,000
TOTAL
$
400,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$ $
500 3,000
$ $
550 3,000
$ $
600 3,000
$ $
650 3,000
$ $
700 3,000
$
2,000
$
2,200
$
2,400
$
2,600
$
2,800
$
5,500
$
5,750
$
6,000
$
6,250
$
6,500
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-07 Ops Yard Loader.xlsx]2024 Capital - #1
NO NO
C2024-07
-160-
-161-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Capital Works Crew Tandem Axle Pup Trailer
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Fleet Operations & Projects CAPITAL COST
Other (Please explain in description) ___________
Efficiencies
Unit Cost:
Quantity:
Total Cost:
$
80,000
$
80,000
1 Gravel Truck Pup Trailer
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
A pup trailer is an attached rear second gravel box to the existing truck. It generally allows the driver to haul approximately 10 more yards of material. Having the ability to haul more material in-house will reduce the cost and dependency on contracted trucks. In addition, hauling the extra quantity reduces trips, increasing efficiency and reduces fuel burned and emissions generated.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
80,000
TOTAL
$
80,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
200
$
200
$
200
$
200
$
200
$
500
$
500
$
500
$
500
$
500
$
700
$
700
$
700
$
700
$
700
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-08
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-08 Capital Works Crew Tandem Axle Pup Trailer.xlsx]2024 Capital - #1
-162-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Capital Works Crew Drum Roller
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Fleet Operations & Projects CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
$
80,000
$
80,000
1 Ride On Drum Roller
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The Capital Crew will continue to build sidewalks, paths, parking lots and associated capital projects. The availability of a drum roller is often a challenge during busy seasons. This type of roller is good for sub-base compaction as well as paving and patching. A drum roller is a very common municipal machine due to its versatility. The roller will be useful to different departments that usually rent this equipment.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Feb-24
Completion Date:
Dec-24
Expected Useful Life:
15 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
80,000
TOTAL
$
80,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$ $
200 500
$ $
200 500
$ $
200 500
$ $
200 500
$ $
200 500
$
500
$
500
$
500
$
500
$
500
$
1,200
$
1,200
$
1,200
$
1,200
$
1,200
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-09
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-10 Capital Works Crew Drum Roller.xlsx]2024 Capital - #1
-163-
-164-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM RVWTP Utility Vehicle
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Operations & Projects CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
$
40,000
$
40,000
1 Teryx s/s
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The Rose Valley Water Treatment Plant is constructed on a sprawling hillside. Access to the reservoir is up a steep, fairly long access road. During the winter, it is difficult to navigate by foot due to slippery conditions. This unit could be used to navigate around and transport supplies within the plant ground itself. This unit would also support crews at the watershed alongside one existing unit. There is an element of redundancy for safety purposes should the existing one break down, leaving staff stranded in remote locations.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Feb-24
Completion Date:
Dec-24
Expected Useful Life:
10 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
40,000
TOTAL
$
40,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
500
$
500
$
500
$
500
$
500
$
300
$
300
$
300
$
300
$
300
$
800
$
800
$
800
$
800
$
800
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-11 RVWTP Utility Vehicle.xlsx]2024 Capital - #1
NO NO
C2024-10
-165-
-166-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM RVWTP Snow Plow
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Operations & Projects CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
$
19,000
$
19,000
1 V Shaped Snow Plow
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The Rose Valley Water Treatment Plant has a considerable amount of asphalt and driveway that will require winter maintenance. This facility already has a truck that the V plow will mount to. The V configuration gives the operator several options for directional snow clearing.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Feb-24
Completion Date:
Dec-24
Expected Useful Life:
12 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
19,000
TOTAL
$
19,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-12 RVWTP Snow Plow.xlsx]2024 Capital - #1
NO NO
C2024-11
-167-
-168-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) RVWTP Scissor Lift
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Operations & Projects CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
$
38,000
$
38,000
1 Interior Scissor Lift with Safety Harnesses.
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The Rose Valley Treatment Plant has a considerable amount of mechanical and electrical in the ceiling structure which in most cases is two or more stories in height. To safely maintain the facility, workers should have a safe working surface to stand on and lift tools and equipment to the ceiling. These units come with safety railings and tie off safety harnesses will need to be a component of the purchase.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Feb-24
Completion Date:
Dec-24
Expected Useful Life:
15 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
38,000
TOTAL
$
38,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
YES YES
C2024-12
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/RVWTP Scissor Lift/[C2024-13 - RVWTP Scissor Lift.xlsx]2024 Capital - #1
-169-
ACCESS ELECTRIC SCISSOR LIFTS Platform height 18’ 9” (5.7 m) to 39’ (11.9 m)
ACCESS
-170-
ACCESS world-class equipment, built to a higher standard.
The range of JCB Access electric scissor lifts is built to a higher standard, to meet the needs of rental companies and contractors. Designed with the benefit JCB’s 70-plus years of experience as a construction equipment manufacturer, JCB Access electric scissor lifts set new industry standards for innovative design and exceptional construction quality.
Greater productivity and performance. 1 An operator can use the controls from all sides of the machine, and while standing in the basket or on the ground.
The control cradle can be used easily by left and right handed operators, and can be hooked on to any side of the machine. 2
A waterproof cover on the power-toplatform outlet protects the socket, ensuring safe and reliable use. 3
The platform rails feature easy-to-use spring clips, allowing them to fold down for easy maneuvering in confined spaces. 4
A charge level indicator provides the operator with battery status information. 5
-171-
-172-
Designed for reliability. Built to last.
1
Full-pivot bosses on the scissor pack provide unmatched stability and durability at any operating height.
8
1
2 The highly durable and reliable control system features state-of-the -art components and in-built system protection.
Unique to JCB, wear pads support the door for the battery and hydraulic systems, preventing it from sagging over time. 3
1
Leveraging JCB’s decades of experience in manufacturing construction equipment, JCB Access machines feature motor protection plates to protect high-cost components from collision damage. 4
5 An automotive-style foot pedal provides intuitive and ergonomic release of the extension deck.
The scissor sliding pivots are fully encapsulated in a large nylon block for added stability. 6
4
Robust pothole protection struts enhance durability and reduce maintenance and repair downtime. 7
A button wear pad between each scissor section eliminates metal to metal contact when fully closed. 8
Industry-standard components allow quick integration of the JCB Access range into existing rental fleets. 9
10 Chassis warning lights are protected from accidental damage.
jcb.com
5
-173-
7
8
9 2
4
3
2
6
10
-174ACCESS built to a higher standard
4
-175-
Easier to use. 1 A platform outlet in the basket enables convenient use of power tools. 2 The ergonomically-designed door handle makes for easier and safer entry, even with gloved hands.
Scissor slide blocks fully encapsulate the scissor pins for smoother operation and increased durability. 3
The roller design for the extension deck requires minimal effort to extend or retract; the foot pedal allows easy use of deck extension at height. 4
A winch point on the front of the chassis aids loading and unloading. 5
The control cradle design allows the machine to be operated from the ground, to facilitate manoeuvring within confined areas. 6
A large handle on battery isolator is easy to use, even while wearing gloves. 7
1
5
2
6
3
7
-176-
Safety first. 1 All safety systems on JCB Access machines meet the latest legislative and regulatory requirements. 2 The emergency descent handle location at the rear of the machine can be reached even when the machine is positioned tight against a wall.
The emergency brake release handle is also located at the rear of machine. 3 The pothole protection system is a key part of the safety system, allowing the machine to raise only when it is fully deployed. The system is designed to offer trouble-free operation. 4 As the basket lowers, a safety stop and 3-second delay reminds the operator to check surroundings before fully closing the scissor pack. 5 The high-grip step is based on designs used in JCB’s dirt equipment, and provides safe entry and exit.
2 5
3
jcb.com
4
-177-
1
CONTROL Fully proportional raise and drive controls, with creep speed mode, allow for precise machine movements.
-178ACCESS built to a higher standard
DIMENSIONS – ELECTRIC SCISSORS Model
S1930E
S2632E
S3246E
S4046E
Max. platform height
ft-in (m)
18-9 (5.7)
26-0 (7.92)
31-10 (9.70)
39-0 (11.9)
Max. working height
ft-in (m)
24-9 (7.7)
32-0 (9.92)
37-10 (11.70)
45-0 (13.9)
Extension outreach
in (m)
35 (0.9)
35 (0.9)
35 (0.9)
35 (0.9)
Overall length (stowed)
ft-in (m)
5-10 (1.78)
7-10 (2.39)
7-10 (2.39)
7-10 (2.39)
Overall width (stowed)
ft-in (m)
2-6 (0.76)
2-8 (0.81)
3-9 (1.15)
3-9 (1.15)
Overall height (stowed, guardrail folded)
ft-in (m)
6-1 (1.86)
6-5 (1.96)
6-1 (1.86)
6-6 (1.98)
Overall height (stowed, guardrail unfolded)
ft-in (m)
6-11 (2.12)
7-8 (2.35)
8-2 (2.48)
8-6 (2.60)
Overall weight
lb (kg)
3,739 (1,696)
4,808 (2,866)
5,834 (2,646)
6,768 (3,070)
Max. wheel loading
lb (kg)
1,213 (550)
2,381 (1,080)
2,602 (1,180)
2,602 (1,180)
S1930E
S2632E
S3246E
S4046E
in
65 x 30 x 43
89 x 32 x 43
89 x 46 x 43
89 x 46 x 43
m
KEY SPECIFICATIONS – ELECTRIC SCISSORS Model Platform size (L x W x H)
1.64 x 0.76 x 1.1
2.25 x 1.15 x 1.1
2.25 x 1.15 x 1.1
2.25 x 1.15 x 1.1
Load capacity
lb (kg)
505 (230)
550 (250)
705 (320)
705 (320)
Max. platform occupants (outdoor)
person
1
–
1
1
Max. platform occupants (indoor)
person
2
2
2
2
Max. allowable side force (indoor)
lbf (N)
90 (400)
90 (400)
90 (400)
90 (400)
Max. allowable side force (outdoor)
lbf (N)
45 (200)
–
45 (200)
45 (200) 12.5 / 28
m/s / mph
12.5 / 28
–
12.5 / 28
Max. allowable slope (front/back)
degrees
3
3
3
3
Max. allowable slope (side/side)
degrees
1.5
1.5
1.5
1.5
Max. allowable wind speed (outdoor)
Ground clearance (stowed)
in (m)
2.75 (7)
4 (10)
4 (10)
4 (10)
Wheelbase
in (m)
52 (1.33)
73 (1.85)
73 (1.85)
73 (1.85)
Turning radius (outside)
ft-in (m)
4-11 (1.49)
6-11 (2.1)
7-8 (2.35)
7-8 (2.35)
Turning radius (inside)
in (m)
1.5 (0.04)
0
0
0
25
25
25
25
Max. driving speed (stowed)
mph (km/h)
1.7 (2.8)
2 (3.2)
2 (3.2)
2 (3.2)
Max. driving speed (raised)
Gradeability
% mph (km/h)
0.5 (0.8)
0.5 (0.8)
0.5 (0.8)
0.5 (0.8)
Rising speed (loaded)
s
15~20
30~35
53~58
63~68
Lowering speed (loaded)
s
25~30
35~40
40~45
45~50
12 x 4.5 (305 x 115)
15 x 5 (380 x 125)
15 x 5 (380 x 125)
15 x 5 (380 x 125)
Solid tire dimensions
in (mm)
Hydraulic oil tank vol.
gal (L)
3.7 (14)
3.7 (14)
3.7 (14)
4 (16)
Hydraulic system tank vol.
gal (L)
4.75 (18)
4.75 (18)
5.8 (22)
5.8 (22)
Hydraulic system pressure
Mpa
24
24
3,480 (24)
3,480 (24)
Battery
Ah
6V x 4 (225)
6V x 4 (225)
6V x 4 (240)
12V x 4 (150)
V DC (kW)
24 (3.3)
24 (3.3)
24 (3.3)
24 (3.3)
V AC
100~240
100~240
100~240
100~240
25
25
25
25
Drive and steer model
2, front-wheel
2, front-wheel
2, front-wheel
2, front-wheel
Brake
2, rear-wheel
2, rear-wheel
2, rear-wheel
2, rear-wheel -179-
Tires
Non-marking
Non-marking
Non-marking
Non-marking
Power unit Input voltage of charger Output voltage of charger
A
-180-
ONE COMPANY, MORE THAN 300 MACHINES.
Your nearest JCB dealer
Electric Scissors Platform height 18’ 9” (5.7 m) to 39’ (11.9 m) JCB North America 2000 Bamford Blvd., Pooler, Georgia, 31322 Tel: (912) 447-2000 Download the very latest information on this product range at www.jcb.com
9999/6002 en-US 02/21 – DW USA 4657.1
JCBNA
@JCBNA
JCBNORTHAMERICA
JCBNA
JCB inc. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any other means, electronic, mechanical, photocopying or otherwise, without prior permission from JCB inc. All references in this publication to operating weights, sizes, capacities and other performance measurements are provided for guidance only and may vary dependant upon the exact specification of machine. They should not therefore be relied upon in relation to suitability for a particular application. Guidance and advice should always be sought from your JCB Dealer. JCB reserves the right to change specifications without notice. Illustrations and specifications shown may include optional equipment and accessories. The JCB logo is a registered trademark of J C Bamford Excavators Ltd.
ACCESS -181-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Capital Works Crew Tri Axle Equipment Trailer
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Fleet Operations & Projects CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
$
70,000
$
70,000
1 Tri axle equipment trailer
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The Capital Works Crew currently rents equipment that needs to be moved frequently. Currently the only means to move them is by contracted low bed heavy trailers suited for this type of work. Owning our own will eliminate the need for expensive hauls generally in the area of $500 per trip. 30 trips a year will see this unit pay for itself in 4+ years.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Feb-24
Completion Date:
Dec-24
Expected Useful Life:
12 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
70,000
TOTAL
$
70,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
200
$
200
$
200
$
200
$
200
$
500
$
500
$
500
$
500
$
500
$
700
$
700
$
700
$
700
$
700
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-13
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-14 Capital Works Crew Tri Axle Equipment Trailer.xlsx]2024 Capital - #1
-182-
Air Tilt Trailers
1.3
General Specifications 37’ 10 1/2”
86 1/2”
71 1/2”
24’ 0” 34 1/2”
49 3/16”
49 3/4”
294 1/2” 17” - 28”
16°
8°
T250 - 25 Ton Air Tilt Trailer
Air Tilt Trailer Specifications GVWR Payload Deck Width Tare
63,100 lbs (28,622 kg) 47,816 lbs (21,675 kg) 102” (2.58m) 15,284 lbs (6,947 kg)
3
-183-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Capital Works Crew Plate Tamper
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Fleet Operations & Projects CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
$
19,000
$
19,000
1 1,000 lb Plate tamper
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
A 1,000 lb Plate Tamper is a very common tool for compaction in trenches and building sites. It is versatile and maneuverable, lending itself useful in most applications. Currently the Capital Works Crew rents this type of equipment, however, lack of rental availability has caused inconvenience and efficiency loss.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Feb-24
Completion Date:
Dec-24
Expected Useful Life:
10 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
19,000
TOTAL
$
19,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
50
$
50
$
50
$
50
$
50
$
50
$
50
$
50
$
50
$
50
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-14
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-16 Capital Works Crew Plate Tamper.xlsx]2024 Capital - #1
-184-
-185-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Parks & Treatment Plant Truck Sanders
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Fleet Operations & Projects CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
$
54,000
$
-
$
-
$
54,000
2 Truck Sanders
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Both departments have existing trucks equipped for this use. The sanders will be used for various operation yards and driveways and can sand special requested areas reducing contracted resource costs. In walkway areas having sufficient width, the parks sander will be useful. The treatment plant sander will service both treatment plant sites.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Feb-24
Completion Date:
Dec-24
Expected Useful Life:
10 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
54,000
TOTAL
$
54,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-15
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-17 Parks & Treatment Plant Truck Sanders.xlsx]2024 Capital - #1
-186-
-187-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Facilities Tradesman Van
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Fleet Operations & Projects CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
TOTAL
$
70,000
$
70,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
If the FTE is supported, the new Facilities Operator will need a vehicle to haul their tools, equipment, ladders etc. These employees must be equipped and self supporting. Facility Operators are the staff responsible for all areas of our facility maintenance. We have found that the Ford Transit High Roof Vans provide the room required. You can fit tool bins within the Vans and stand in them, so employees are not bending uncomfortably while lifting. Should the FTE not be supported this request will be retracted.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Feb-24
Completion Date:
Dec-24
Expected Useful Life:
12 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
70,000
TOTAL
$
70,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$ $
250 6,000
$ $
250 6,000
$ $
250 6,000
$ $
250 6,000
$ $
250 6,000
$
500
$
500
$
500
$
500
$
500
$
6,750
$
6,750
$
6,750
$
6,750
$
6,750
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-16
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-18 2024 Facility Tradesman Van.xlsx]2024 Capital - #1
-188-
-189-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Upper Reservoir Equipment Trailer
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Fleet Operations & Projects CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
$
16,000
$
16,000
1 Heavy Framed Equipment Trailer
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The treatment plant crew that transport equipment up to the reservoirs drive on rutted, bumpy roads. The rough conditions are hard on the welds and the trailer frame for a paved road type trailer. Such is the case with their existing trailer. This new trailer will be built for the rough roads, with heavy rails and frame. The existing one will be cycled out to use in another department.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Feb-24
Completion Date:
Dec-24
Expected Useful Life:
12 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
16,000
TOTAL
$
16,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-17
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-19 Upper Reservoir Equipment Trailer.xlsx]2024 Capital - #1
-190-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Capital Works Crew - Half Ton Hybrid
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Operations & Projects CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
$
88,000
$
88,000
1 Half-Ton Hybrid
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Half-Ton Hybrid Crew Cab Pickup required to support additional Labourer/Grades Person FTE for Capital construction crew. This would support the crew in hauling materials and tools between jobsites. Moving to hybrids continues the City's fuel and carbon reduction objectives. This unit is only required if the position is supported and approved.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
Feb-24
Completion Date:
In Service Date:
12 years
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
88,000
TOTAL
$
88,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$ $
200 1,000
$ $
200 1,000
$ $
200 1,000
$ $
200 1,000
$ $
200 1,000
$
500
$
500
$
500
$
500
$
500
$
1,700
$
1,700
$
1,700
$
1,700
$
1,700
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-18
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 2\[C2024-20 Capital Works Crew - Vehicle.xlsx]2024 Capital - #1
-191-
-192-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Industrial Lands Study
Strategic Priority:
DEPARTMENT
Health & Safety:
Master Plan: Development Services
CAPITAL COST
Quantity:
Equipment Replacement:
X
Other (Please explain in description) ___________ 1
Unit Cost:
100,000
$
Total Cost:
100,000 -
$
TOTAL
100,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The City undertook an Industrial Land Study in 2012 that analyzed existing industrial lands in order to evaluate what was needed to accommodate future growth. In 2017, the Vacant and Underutilized Lands Inventory further evaluated existing industrial lands and found a total of 75.7 hectares of vacant or underutilized industrially zoned land that had potential to provide for some of the expected additional future industrial demand. In 2021, the City of West Kelowna had approximately 208 hectares of land designated for industrial use. The majority of this supply is located within the West Kelowna Industrial and Business Park and it is projected that West Kelowna will experience demand for 59 hectares of additional Industrial land by 2030, and 92 hectares by 2040. This highlights the need for additional industrial land in the future and support for utilization of existing industrial lands, both of which may benefit from updated industrial land studies. The Industrial Lands Study update was identified in the Official Community Plan. The OCP highlights the need to evaluate West Kelowna's existing Industrial lands and identify opportunities to intensify and optimize the lands to allow for more use within the same footprints, as well as evaluate nonindustrial lands within or adjacent to Industrial areas that may be better suited as light/heavy industrial. Concurrent evaluation of the existing road network in the Industrial and Business Park areas is required to identify long-term changes that would result in a more efficient land organization, including consideration of any additional recommended industrial lands. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Oct-24
Completion Date:
Jun-25
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
100,000
TOTAL
$
100,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
BM
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
NO NO
C2024-19
-193-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Development Services 02 (Industrial Lands Study)/[2024 Capital Request Form Industrial Lands Study.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM
Strategic Priority:
Raymer - Comprehensive Development Plan DEPARTMENT
Health & Safety:
Master Plan:
Development Services - Planning
Equipment Replacement:
X
Other (Please explain in description) ___________ CAPITAL COST
Unit Cost:
Quantity:
1
$
Total Cost:
75,000 -
$
TOTAL
75,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) The recently adopted Official Community Plan maintains the previously identified Raymer Comprehensive Development Plan (CDP) area, which includes development of approximately 433 Ha of land on the periphery of the community. As anticipted, the applicant has recently submitted Phase 2 of the Raymer CDP, which requires significant technical, planning and engineering review prior to entering into the final phase (drafting) of the plan. This budget request is intended to ensure existing staff resources are not impacted and remain focused on current development application approvals, as well as the significant amount of housing policy development which is underway. The review of Raymer will require a detailed evaluation of planning policy and land use, transportation network connectivity, infrastructure capacity and extension, park and open space, as well as community engagement, reporting, presentations, modelling and coordination with other departments. The budget is an estimate based on previous experience with other comprehensive development plans which utilized considerable staff time in various departments (Planning and Engineering), as well as technical expertise/consulting services. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) Start Date: Upgraded / Expanded Infrastructure
Completion Date:
Jan-24
In Service Date:
Dec-24
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
75,000
TOTAL
$
75,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
BM
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
NO NO
C2024-20
-194-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Development Services 05 Neighbourhood Plan (Raymer Comprehensive Development Plan)/[2024 Neighbourhood Planning ( Raymer - Comp Dev Plan).x
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Complete Communities - Infill Strategy
Strategic Priority:
DEPARTMENT
Health & Safety:
Master Plan: Development Services - Planning
CAPITAL COST
Quantity:
Equipment Replacement:
X
Other (Please explain in description) ___________ 1
Unit Cost:
150,000
$
Total Cost:
150,000 -
$
TOTAL
150,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) UBCM Complete Communities Grant has funded the proejct for $150,000. Grant application and budget attached. In June 2023, the City applied for funding from UBCM to create an infill housing strategy based on four lenses – housing, daily needs, transportation, and infrastructure – to identify actions that align with our defined community goals. The Infill Housing Strategy will meet the objectives of the 20-year Community Vision, Official Community Plan and Transportation Master Plan updates by identifying means to create a complete, compact, and connected community that offers a diverse range of inclusive and affordable housing and allowing people to comfortably age in-place. The strategy will support an increase of affordable housing choices for both homeowners and renters, by incentivizing developers, encouraging denser mixed-use development in or near urban and neighbourhood centres and working with our neighbouring Indigenous community, Westbank First Nation, to identify complimentary housing opportunities. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Fall 2023
Completion Date:
Sept. 2024
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) UBCM Complete Communities Grant
Grant
$
150,000
TOTAL
$
150,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
BM
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES YES
C2024-21
-195-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Development Services 01 (Complete Communities - Infill Strategy)/[2024 Complete Communities - Infill Strategy.xlsx]2024 Capital - #1
Complete Communities Budget City of West Kelowna Infill Housing Strategy Budget Estimates - Class D - 01-June-2023 Confirmed combined consultant services unit rate, including support staff, based on similar exercises: $250/hour Phase
In-Kind City Contributions
Consultant Hours
$1,841.70
40.00
$920.85
20
$5,000.00
$920.85
20
$5,000.00
Property tax and utility billing data Assess Current and Future Opportunities
$0.00
80.00
a) Housing Lens
$0.00
20
$5,000.00
20
$5,000.00
20
$5,000.00
20
$5,000.00
Task
Prepare Findings CC
Total Fees and Costs
Estimated Time Line
$10,000.00 Sept. 15 to Oct. 30, 2023
Asset Management Plan review OCP and Community Vision review Parks and Recreational Trails Master Plan review Recreational Facilities Master Plan review Sanitary Sewer Master Plan review Transportation Master Plan review Water Utility Master Plan review Zoning Bylaw review b) Data Review 2021 National Census data and demography review 2011 to 2022 BC Stats municipal popopulation data review BC Assessment actual use codes CMHC Housing data review Lifecycle costs - asset management - existing and new infrastructure Asset criticality and risk assessment $20,000.00 Oct. 30 to Dec. 15, 2023
Mix of housing - existing Mix of housing - permitted Mix of housing - future need b) Daily Needs Lens Proximity to daily needs witin 0 to 20 min. walk radius Proximity to municipal services inc. parks, sports fields, rec facilities, etc. Capture future services within 0 to 20 min. walk radius c) Transportation Lens Street network and intersection density Sidewalk/pathway coverage and connectivity Proximity to cycling routes Proximity to transit stops and routes and frequency d) Infastructure Lens Municipal services - existing Asset management and point in life cycle of existing services Data Analysis
$14,909.00
40.00
GIS
$8,770.00
20
$5,000.00
$6,139.00
20
$5,000.00
Indicator map production Consultant-led, staff-supported Community and Stakeholder Engagement sessions
$10,219.43
76.00
Hold internal stakeholder meetings
$8,180.78
8
$2,000.00
$1,400.00
8
$2,000.00
$1,882.35
8
$2,000.00
$4,540.92
40
$10,000.00
$1,844.61
20
$5,000.00
$10,000.00 Jan. 1 to April 30, 2024
GIS layered map analysis - existing Topography, flood, ESA, ALR, Crown, natural hazard and other maps Map production - hybrid or new Scenario testing Indicator determinations and analysis $21,300.00 Jan. 1 to May 15, 2024
Meeting 1: Organizational and assets impacts analysis - Engineering, GIS, Bylaw, Fire/Rescue, Building, Planning, Facilities, Utilities, Finance, Communications Meeting 2: Finalize organizatonal and assets impacts and confirm organizatoinal engagement strategy Engage with Westbank First Nation (WFN) Meeting prep including materials production and printing Host meeting Honouria for elders Engage with developers and builders
$300.00
Meeting prep including materials production and printing Host workshop Engage with residents and neighbourhood associations Meeting prep including materials production and printing Host workshop Provide What We Heard Report to Council Prepare report and presentation Host Council workshop Refer strategy to agencies and stakeholders
$551.55
Refer to BC Transit, BC Transportation and Infrastructure, Westbank First Nation, CMHC, WFN, Regional District of Central Okanagan Act - Infill Strategy
$4,604.25
228.00
Create first draft
$3,069.50
188
$47,000.00
$1,534.75
40
$10,000.00
$57,000.00 May 15 to Sept 15, 2024
Compile data, assessments and analysis and create first draft Incorporate community and stakeholder feedback into first draft Incorporate maps into first draft Send first draft for review Create final draft Incorporate draft review feedback and prepare final draft Circulate final draft for final approval Prepare final report and presentation to Council Monitor and Report
Project Management
Expenses/Travel
$613.90
20
$5,000.00 Sept. 2023 to Sept. 2024
$613.90
20
$5,000.00
$1,000.00
40
$10,000.00 Sept. 2023 to Sept. 2024
$920.85
40
$10,000.00
$0.00 Travel hours
8
$3,060.00 Han 1. to Sept. 2024
8
$2,000.00
532
$136,360.00
$1,060.00
Ground travel mileage or airfare (2 round trips, Westjet economy class) Subtotal
$33,188.28
Contingency - 10 per cent
$13,636.00
Total Grant Request
$149,996.00
Total Project Costs
$183,184.28
-196-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Unique Identifier Count
Foster Safety and Well Being
Strategic Priority:
DEPARTMENT
Health & Safety: Equipment Replacement:
Master Plan: Development Services - Planning
CAPITAL COST
Quantity:
Other (Please explain in description) ___________ 1
Unit Cost:
15,000
$
Total Cost:
15,000 -
$
TOTAL
15,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) The full cost of the UIC count has been requested ($10K). However, should a partnership be reached with WFN such as in 2018, the costs would decrease accordingly. In 2018, CWK and WFN shared the cost of the project 50/50. In 2021, the City of West Kelowna undertook a project to gain insight into the current state of Homelessness and Housing instability in the Westside. This project aimed not solely to identify the scope of homelessness and housing instability on the Westside, but also to better understand the support services potentially required to address these issues. This process has similar goals and outcomes to a Point in Time Count but as the UIC in 2021, this study uses a different approach that takes place over 30 days. This project will also track the progress that has taken place in reducing and preventing homelessness since the 2018 Westside Point in Time Count, and 2021 UIC, as well as review set indicators that were established for future tracking in the reduction and prevention of homelessness and housing instability within the community. The 2021 UIC study indicated that 198 of the total sample size (n= 279) were experiencing housing instability and 62 identified as experiencing homelessness and 77% of all the respondents were accessing services to meet a basic need such as food, shelter or clothing. Following the McDougall Creek Wildfire, service providers indicate that those who were living on the periphery of homelessness/risk of becoming homeless, will most likely have lost their housing due to complications with the wildfires. A 2024 UIC would be beneficial for the West Kelowna and Westside communities to examine if there has been an increase or decrease in homelessness and housing instability since 2021. As well, this study will help to identify where community resources are most needed, especially in consideration of the McDougall Creek Wildfire and its impacts on the communities most vulnerable populations. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Apr-24
Completion Date:
May-24
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
15,000
TOTAL
$
15,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
BM
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-22
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Development Services 03 (unique Identifier Count)/[2024 New Capital Request Form - UIC .xlsx]2024 Capital - #1
-197-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Horizon Drive Drainage Improvements
Invest in Infrastructure
Strategic Priority:
DEPARTMENT
Health & Safety: Equipment Replacement:
Master Plan: Roads and Drainage
CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
52,000 -
$
TOTAL
52,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Drainage improvements are planned to be completed to infrastructure near Horizon Drive to improve the existing undersized drainage system. The system is not able to accommodate current storms and surcharges during moderate rain events. Improvements include replacing culverts with larger capacity pipes and protecting embankments from erosion with rip rap.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Apr-24
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
Nov-24
Expected Useful Life:
Renewal Infrastructure
Nov-24 50
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
39,000
DCC
$
13,000
TOTAL
$
52,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO YES
C2024-23
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Horizon Drive Drainage Improvements/[2024 Horizon Drive Drainage Improvements.xlsx]2024 Capital - #1
-198-
-199-
-200-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Broadview Road Culvert Upgrades
Strategic Priority:
Infrastructure
Health & Safety:
Master Plan:
Flood Inundation & Mitigation
Equipment Replacement:
Total Cost:
$
750,000
$
750,000
DEPARTMENT
Other (Please explain in description) ___________ CAPITAL COST
Quantity:
1
Unit Cost:
750,000
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Smith Creek crosses Broadview Road through a 600mm CSP culvert. The recently completed Flood Mitigation and Inundation Report mapping shows pooling at the culvert inlet and road overtopping during flood events which would restrict access/egress to many residences in the vicinity. Improvements at this location would include increasing the road culvert to pass 200-year flow. The increase in velocities may increase velocities downstream through Deer Ridge Park. This capital request would accommodate a downstream assessment.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
750,000
TOTAL
$
750,000
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-24
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Broadview Drainage Improvements/[2024 Broadview Drainage.xlsx]2024 Capital - #1
-201-
-202-
-203-
-204-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Capital Crew Drainage Improvements
Strategic Priority:
Invest in Infrastructure
Health & Safety:
Master Plan:
Drainage
Equipment Replacement:
Total Cost:
$
-
$
175,000
DEPARTMENT Engineering & Public Works CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The Capital Construction Crew have three drainage projects planned for 2024. The projects are: - Newport Road, the installation of a catch basin and drywell to reduce localized flooding along the roadway. - Dominion Road, the installation of approximately 150m of curbing, drywells, and perforated pipes to contain rainwater along the roadway. The project will also utilize $38,000 in cash in lieu that is available for the works. - Hoskins Road, laneway requires regrading with catch basins and drywell.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure Renewal Infrastructure
Start Date:
Mar-24
Completion Date:
Nov-24
In Service Date:
Nov-24
Expected Useful Life:
30 Years
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) 1% Infrastruture Levy
Reserves
$
175,000
TOTAL
$
175,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
Select: Select:
C2024-25
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Capital Crew Drainage Improvements/[Capital Crew Drainage Improvements.xlsx]2024 Capital - #1
-205-
-206-
-207-
-208-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM 2024 Pedestrian Program
Strategic Priority:
Invest in Infrastructure
Health & Safety:
Master Plan:
Transportation
Equipment Replacement:
DEPARTMENT
Other (Please explain in description) ___________ CAPITAL COST
Unit Cost:
Quantity:
$
Total Cost:
-
$
TOTAL
1,500,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) West Kelowna is continuing the commitment by Council to improve the pedestrian infrastructure network. The draft Transportation Master Plan includes an updated priority list to continue the improvements to the network. The 2024 program will construct sidewalks on Brown Road, from Dobbin to Ingram, on Old Okanagan Highway from Apollo to Main, Shannon Lake Road from Golf Course Drive to 2331 Shannon Lake Road, and on Inverness Road near Webber Road Elementary School. The program will also prepare design of sidewalks for 2025 construction on Bartley Road from Pike Road to Ross Road. These sidewalks will connect to the existing sidewalk network, improving connectivity. The works will include sidewalk, street lighting, curb and gutter with an underground drainage system. The construction contract will be completed in summer/fall of 2024. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
Mar-24
Completion Date:
Nov-24
In Service Date:
Nov-24
Expected Useful Life:
75 Years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
Gas Tax
$
750,000
Reserves
1% Infrastructure Levy
$
750,000
TOTAL
$
1,500,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
Select: Select:
C2024-26
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/2024 Pedestrian Program/[2024 Pedestrian Program.xlsx]2024 Capital - #1
-209-
Bartley Road from Pike Road to Ross Road
Bartley Road from Pike Road to Ross Road
-210-
-211-
-212-
-213-
-214-
-215-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Strategic Priority:
Multi Use Path Connections DEPARTMENT
x
Health & Safety:
Master Plan: Operations & Projects
CAPITAL COST
Equipment Replacement:
Other (Please explain in description) ___________
Foster Safety and Well Being
Unit Cost:
Quantity: 3 Sections - Frind
1
Pritch- Hitch
2
Old Bouch.
3
$
Total Cost:
Other - See below
TOTAL
279,595
$
100,405
$
380,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) The City continues to strive towards building a multi use path connecting the Bennet bridge from the east to the boundaries of Peachland to the west. Big strides were made in 2023 and staff propose installing key links in 2024. The 3 meter paved or compacted gravel sections include,1. A short section through the Frind winery which the city has an existing easement and agreement.2. A section connecting Pritchard Drive to Hitchner road. Negotiations are currently underway for a route. 3. Upgrading an existing path adjacent to Old Boucherie Rd, on the road easement between Hitchner and Boucherie Rds. See attached drawings. ** OTHER EXPENSES** The cost provided above are staffs best estimates for construction only. Other costs budgeted for include added contingency and land improvements to comply with ALC buffer requirements for $100,405 which will be returned if not used. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
Completion Date:
Spring 2024
In Service Date:
Fall 2024
Expected Useful Life:
Renewal Infrastructure Funding Source (Select from drop down list below & input requested amount in column J) Reserves
Requested Amount
1% Infrastructure Levy
TOTAL
$
380,000
$
380,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
$
$
$
$
2028 Budget
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
$
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
Select: Select:
C2024-27
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Mult Use Path Connections/[2024 Capital Request - Multi Use Path Connections.xlsx]2024 Capital - #1
-216-
Conceptual Cost Estimate for 2024 Multi-Use Pathway Projects Frind Winery - Pathway Description
Unit
Topsoil Stripping (assumed 150mm thick) - Remove & Dispose Common Excavation - Remove & Dispose Road subbase (75mm minus, 350mm thickness) Road base (19mm minus, 100mm thickness) Asphalt (MMCD surface course upper #1, 50mm thickness) Fencing (split rail type along patio side) Topsoil Import 50mm boulevard Seeding (Dryland Grass) Concrete no-post barriers (Konkast 911) at south parking area Crosswalk markings, pavement markings, signage Vegetation Removal and Disposal (Cedar Hedge) Traffic Control (Vehicles & Pedestrians)
cu. m cu. m sq. m sq. m sq. m m sq. m sq. m ea LS LS LS
Qty
Unit Price
41 $20.00 81 $40.00 270 $13.00 270 $20.00 270 $50.00 52 $40.00 180 $9.50 180 $3.00 6 $450.00 1 $4,000.00 1 $3,000.00 1 $5,000.00 TOTAL THIS SECTION: $
Total $820.00 $3,240.00 $3,510.00 $5,400.00 $13,500.00 $2,080.00 $1,710.00 $540.00 $2,700.00 $4,000.00 $3,000.00 $5,000.00 45,500.00
Hitchner Road (Pritchard Bridge to Old Boucherie Road) - Pathway Description Topsoil Stripping (assumed 150mm thick) - Remove & Dispose Common Excavation - Remove & Dispose Common Excavation Soil Berm/Stockpile - Remove & Dispose Road subbase (75mm minus, 350mm thickness) Road base (19mm minus, 100mm thickness) High Fines Surfacing Aggregate, MoTI Spec, 50mm surface course Concrete no-post barriers (Konkast 911) at Old Boucherie Rd bridge Hydro Seeding Crosswalk markings, pavement markings, signage Solar RRFB for crosswalk (RRFB-AV-400 Model# 33120904) Traffic Control (Vehicles & Pedestrians) Property Acquistion (3992 Pritchard Road N. at 900 sq. m) TBD
Unit cu. m cu. m cu. m sq. m sq. m sq. m ea sq. m LS ea LS LS
Qty Unit Price 190 $20.00 381 $40.00 1040 $40.00 1269 $13.00 1269 $20.00 1269 $9.00 4 $450.00 800 $0.65 $ 1 $8,000.00 $ 2 $10,000.00 $ 1 $10,000.00 $ 0 $0.00 TOTAL THIS SECTION: $
Total $3,800.00 $15,240.00 $41,600.00 $16,497.00 $25,380.00 $11,421.00 $1,800.00 520.00 8,000.00 20,000.00 10,000.00 $0.00 154,258.00
Old Boucherie Road (Hitchner to WFN Boundary at Boucherie Road) - Pathway Description High Fines Surfacing Aggregate, MoTI Spec, 50mm surface course Signage Traffic Control (Vehicles & Pedestrians)
Unit sq. m Ls LS
Qty Unit Price 1035 $9.00 $ 1 $1,000.00 $ 1 $5,000.00 $ TOTAL THIS SECTION: $
Total 9,315.00 1,000.00 5,000.00 15,315.00
Subtotal of all sections: $ Contingency (30%) $ Grand Total (excl. GST) $
215,073.00 64,521.90 279,594.90
-217-
-218-
-219-
-220-
-221-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Westbank Cemetery New Columbaria
Strategic Priority:
DEPARTMENT
Health & Safety:
Master Plan: Operations & Projects
Equipment Replacement:
X
Other (Please explain in description) ___________
CAPITAL COST Phase 1 Construction
$
225,000
225,000 -
$
TOTAL
225,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The Westbank Cemetery has a range of services we offer including in-ground and above ground. Above ground cremated remains services are provided via polished stone buildings called Columbarias. Columbariums come in various shapes and sizes and the cemetery currently has two which are reaching capacity. Staying ahead of this sales curve, staff wish to construct a series of smaller units in the same general area as the current Columbarium gardens.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Mar-24
Completion Date:
Jun-25
Upgraded / Expanded Infrastructure
In Service Date:
Jun-25
Expected Useful Life:
20 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
225,000
TOTAL
$
225,000
Reserves
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
$
200
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES YES
C2024-28
-222-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/General Capital 02 - Westbank Cemetery New Columbaria/[2024 Westbank Cemetery New Columbaria.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Bear Proof Garbage Cans
Strategic Priority:
DEPARTMENT
Health & Safety:
Parks CAPITAL COST
Quantity:
Equipment Replacement:
X
Master Plan: Other (Please explain in description) ___________ 6
Unit Cost:
$
2,800
$
Total Cost:
16,800 -
$
TOTAL
16,800
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) In an effort to follow the Bear Aware program administered by the RDCO and the City, this request would add 6 bear resistant garbage cans to parks system in areas prone to wildlife conflicts. In an effort to protect wildlife and reduce wildlife conflicts in the community, the RDCO and the City of West Kelowna communicate public education strategies with residents on an annual basis. In an effort to set a good example for residents and practice those strategies, the City has been replacing the open garbage cans in its parks with bear proof cans. This budget request will continue to expand on the existing program adding another 6 to the system in interface areas where bears have proven to be an issue in the past and are identified as high/medium high by the Bear Hazard Assessment completed by Wildsafe BC Conservation Foundation which was commissioned by the City . 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure Upgraded / Expanded Infrastructure
X
Start Date:
Mar-24
Completion Date:
Dec-24
In Service Date:
Dec-24
Expected Useful Life:
30 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
16,800
TOTAL
$
16,800
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
MR
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-29
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/2024 Bear Proof Garbage Cans/[2024 Bear Proof Garbage Cans.xlsx]2024 Capital - #1
-223-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Parks Irrigation - Renewal & Replacements
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Parks CAPITAL COST
Quantity:
X
Other (Please explain in description) ___________ 1
Unit Cost:
$
103,000
$
0
103,000 -
$
TOTAL
103,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) This request is broken into two portions, where by the first section is a result of manufacturer software changes and the second part being part of the annual budget request to maintain and operate the parks irrigation systems. Part 1 The City's Irrigation Monitoring and Management System has reached the end of its life, and in 2025 will no longer being supported by the Windows 10 system software, which will result in a loss of the centralized control. Loss of this centralized control will result in Operators driving to each park location to manually control each irrigation system, a lack of understanding on exactly how much water is being used in each park, no troubleshooting reports, and a huge number of additional person hours needed to maintain the entire system. Unfortunately, a simple software upgrade at each of our 35 locations is not possible, and will require new hardware that communicates with a Cloud based system. This is the final part of a 2 phased approach, where in 2023, the City replaced 17 controllers at a total cost of approx. $50,000, and plan to replace the remaining 18 controllers in 2024. Part 2 Consistent with the Parks masterplan recommendation and a continuance of previous requests identified in the 10 year capital plan. OR #14 - Old and worn components of our numerous irrigation systems are changed out as time permits. This ensures backflow devices are secure, meters accurate and valves can be closed and sealed tight. Water breaks at the point of connection can be expensive and very damaging. Staying ahead of these potential failures is good preventative maintenance practice. Total budget approx. $50,000.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Mar-24
Completion Date:
Dec-24
Upgraded / Expanded Infrastructure
In Service Date:
Dec-24
Expected Useful Life:
20 years
Renewal Infrastructure
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
103,000
TOTAL
$
103,000
7. NEW YEARLY OPERATING EXPENSES:
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
-
$
2,045
$
2,045
$
2,045
$
2,045
$
-
$
2,045
$
2,045
$
2,045
$
2,045
VERIFIED BY: Department Director/Manager
MR
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
NO NO
C2024-30
-224-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Parks Irrigation - Renewal & Replacements/[2024 Parks Irrigation - Renewal & Replacements.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Park Gazebo Replacements
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Parks CAPITAL COST
Quantity:
X
Other (Please explain in description) ___________ 1
Unit Cost:
$
60,000
$
Total Cost:
60,000 -
$
TOTAL
60,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) To replace the Rotary Trails and Westbank Centre Park Gazebos which have reached their end of life. Both structures are showing significant degradation of the supporting posts and pose a significant risk to the public. Replacement is recommended. Alternatively, the Rotary Trails Gazebo was originally installed when the road alignment was in a different position and the park was used in a different manner than it is today. With these changes, the existing gazebo isn't in the most desirable location as it sits directly adjacent to the parking lot and Gellatly Rd. Should Council desire, removal of that structure and not replacing it could also be an option, saving $15,000 from the budget. There are two other waterfront gazebos within 150m of this structure. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Mar-24
Completion Date:
Dec-24
Upgraded / Expanded Infrastructure
In Service Date:
Dec-24
Expected Useful Life:
20 years
Renewal Infrastructure
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
60,000
TOTAL
$
60,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
MR
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO YES
C2024-31
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Park Gazebo Replacements/[2024 Park Gazebo Replacements (Asset Management).xlsx]2024 Capital - #1
-225-
Rotary Trail Gazebo
-226-
Rotary Trail Gazebo - con nued
-227-
Rotary Trail Gazebo - con nued
-228-
Westbank Centre Park Gazebo
-229-
Westbank Centre Park Gazebo – con nued
-230-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Gellatly Boat Launch Dredging
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Parks CAPITAL COST
Quantity:
Other (Please explain in description) ___________ 1
Unit Cost:
$
X
Asset Maintenance
183,000
$
Total Cost:
183,000 -
$
TOTAL
183,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The Gellatly Boat Launch is in need of dredging to maintain safe boating access to the ramp. Sediment from the end of the pier to the concrete pads needs to be removed to ensure that boat props and hulls aren't damaged at normal water levels and to not impact the ability to access City docks and access/egress to the water. Costs included in this request include environmental permitting and construction.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Mar-24
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
Dec-24
Expected Useful Life:
Renewal Infrastructure
Dec-24 5-10 years
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
183,000
TOTAL
$
183,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
MR
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO YES
C2024-32
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Gellatly Boat Launch Dredging/[2024 Gellatly Boat Launch Dredging.xlsx]2024 Capital - #1
-231-
Dredging Photos
-232-
-233-
-234-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Baseball/Softball Infield Shale Replacement (Asset Management)
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Parks CAPITAL COST
Quantity:
X
Other (Please explain in description) ___________ 1
Unit Cost:
$
11,220
$
Total Cost:
11,220 -
$
TOTAL
11,220
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The City's Baseball and Softball fields require regular maintenance and upkeep of the infield shale. This shale compacts over time, gets picked up on players uniforms, blows away in the wind, etc. creating low spots in the infield, making it unsafe for play, and needs to be topped up every 2 years. The only supplier of shale in the interior or BC is located outside Cache Creek.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Mar-24
Completion Date:
Dec-24
Upgraded / Expanded Infrastructure
In Service Date:
Dec-24
Expected Useful Life:
2 years
Renewal Infrastructure
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) $
11,220
TOTAL
$
11,220
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
MR
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-33
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Infield Shale Replacement - Asset Management/[2024 Infield Shale Replacement.xlsx]2024 Capital - #1
-235-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Playground Safety Repairs (Asset Management)
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Parks CAPITAL COST
Quantity:
X
Other (Please explain in description) ___________ 1
Unit Cost:
$
50,000
$
Total Cost:
50,000 -
$
TOTAL
50,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) To replace damaged or worn out pieces of playground equipment throughout the parks system. Generally we see a need to replace the braided rope components on climbing apparatus and swings, replace damaged or vandalized pieces, replace proprietary fastening equipment, replace safety surfacing, etc. Repair/replacement of these parts is necessary to be compliant with Canadian Safety Association standards, and to keep the playground operational.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Mar-24
Completion Date:
Dec-24
Upgraded / Expanded Infrastructure
In Service Date:
Dec-24
Expected Useful Life:
20 years
Renewal Infrastructure
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) $
50,000
TOTAL
$
50,000
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
MR
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
NO NO
C2024-34
-236-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Playground Safety Repairs (Asset Management)/[2024 Playground Safety Repairs (Asset Management).xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Casa Loma Dock Replacement (Asset Management)
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Parks CAPITAL COST
Quantity:
X
Other (Please explain in description) ___________ 1
Unit Cost:
$
51,000
$
Total Cost:
51,000 -
$
TOTAL
51,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) The existing piles under the dock at Casa Loma Dock Park are rotten and pose a high risk to the public. Replacement of this asset is recommended. The request presented is for the environmental permitting and construction of a wood piled structure with wood decking, which should have a life span of approx. 30 years. Should Council desire, steel piles are possible at an additional cost of $15,000 and/or composite decking at an additional cost of $12,500. The Parks Manager can speak to the benefits of each option should Council desire. In association with a previous development application, the City secured $30,000 towards the improvement at Casa Loma Waterfront Parks. It is recommended that these funds be directed towards the dock replacement to offset the Capital expense on behalf of the City. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Spring 2024
Upgraded / Expanded Infrastructure
In Service Date:
Fall 2024
Renewal Infrastructure
Completion Date:
Fall 2024
Expected Useful Life:
25 Years
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Cash-in-Lieu
$
30,000
Reserves
$
21,000
TOTAL
$
51,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
MR
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
NO NO
C2024-35
-237-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Casa Loma Dock Replacement (Asset Replacement)/[2024 Casa Loma Dock Replacement (Asset Management).xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Dog Parks
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Parks CAPITAL COST
Quantity:
Other (Please explain in description) ___________ 1
Unit Cost:
$
38,500
$
Total Cost:
38,500 -
$
TOTAL
38,500
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Creation of new dog parks at Issler, Sunnyside and Shannon Ridge Parks.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
Spring 2024
In Service Date:
Completion Date:
Dec-24
Expected Useful Life:
25 Years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
38,500
TOTAL
$
38,500
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
MR
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Dog Parks/[2024 Dog Parks.xlsx]2024 Capital - #1
NO YES
C2024-36
-238-
West Kelowna Dog Park Loca ons
Mar Fee Park Shannon Woods Park Wildhorse Park Westbank Centre Park Rotary Beach Gosse Rd
RDCO Dog Park Loca ons
Kalamoir Park
Proposed West Kelowna Dog Parks
Issler Park
Issler Park Shannon Ridge Sunnyside Park Shannon Ridge Park
Sunnyside Park
Gosse Rd
-239-
Issler Park - Dog Park Photo
Shannon Ridge - Dog Park Photo
-240-
Sunnyside Park – Dog Park Photo
-241-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Line Trimmer Replacements
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Parks CAPITAL COST
Quantity:
X
Other (Please explain in description) ___________ 1
Unit Cost:
$
20,000
$
Total Cost:
20,000 -
$
TOTAL
20,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) The City has 16 line trimming units most of which are aged and all of which have received extensive life support to keep them running over the past few seasons. Pieces of old machines are constantly being repurposed and replaced onto other machines in order to keep units working. We're now at a point where all the part machines have been pillaged, and have run out of back up options if a machine goes down. This means that purchasing new equipment, or parts for aged machines is necessary. In an effort to be fiscally responsible, meet the intent of the City's Emission Reduction Policy and reduce the City's reliance on two stroke and gasoline engines, the Parks Department have been demoing battery operated units. It has been concluded that these types of units will meet the Parks Department's operational needs. The proposal is to replace approx 8 units in the first year and another 8 units the following year. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Renewal Infrastructure
Mar-24
Completion Date:
Dec-24
Expected Useful Life:
7 years
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
20,000
TOTAL
$
20,000
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
MR
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-37
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Line Trimmer Replacements/[2024 Line Trimmer Replacements.xlsx]2024 Capital - #1
-242-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Grass/Turf Top Dresser
Strategic Priority:
DEPARTMENT
Health & Safety:
Parks CAPITAL COST
Quantity:
Equipment Replacement:
X
Master Plan: Other (Please explain in description) ___________ 1
Unit Cost:
10,000
10,000
Total Cost:
$
TOTAL
10,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Top dressing a lawn is the process of adding a thin layer of soil or sand to the turf's surface to make it smooth, improve drainage, and to boost the quality of the soil. The City has a top dresser that is used as a pull behind on a tractor. While this top dresser works well for the City's sport field applications, it is not usable in other areas where a tractor can not fit but best practices for aeration and topdressing are recommended. Locations like the cemetery, waterfront and neighbourhood parks will continue to experience increased issues with soil compaction and turf dead spots. Increased operational and maintenance and FTE requirements to fix/repair these areas will result, and increased use of water to try and sustain growth in these compacted areas until maintenance can be scheduled.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure Upgraded / Expanded Infrastructure
X
Start Date:
Mar-24
Completion Date:
In Service Date:
Mar-24
Expected Useful Life:
12 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
10,000.00
TOTAL
$
10,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
MR
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-38
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Top Dresser/[Top Dresser - 2024 Capital Request Form.xlsx]2024 Capital - #1
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CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Asset Management Plan 2023
Invest in Infrastructure
Strategic Priority:
DEPARTMENT
Health & Safety: Equipment Replacement:
Master Plan: Engineering
CAPITAL COST
Quantity:
Other (Please explain in description) ___________ 1
Unit Cost:
200,000.00
$
Total Cost:
200,000 -
$
TOTAL
200,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) Ongoing development of the City's Asset Management Program. The funds required in 2024 would contribute to completing the tasks listed under the Asset Management Roadmap. From the 2023 Capital Request for Asset Management, $60,000 remains unallocated to be kept as a reserve for future data improvement projects when Asset Management software is implemented in early 2024. The 2024 Capital Request tasks would consist of developing a short-term AM training plan, defining as-built drawing standards to improve future data collection during procurement, and ongoing asset data improvements including the development of asset renewal profiles which will be necessary for future grant reporting requirements. Additional 3rd-party tasks would include AM Program workshops and AM communication planning. In addition to the aforementioned data conversion, a complete business process and system integration review would be required in 2024.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
200,000
TOTAL
$
200,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO YES
C2024-39
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 7\[C2024-42 Asset Management Plan 2023.xlsx]2024 Capital - #1
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CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Glenrosa Secondary Emergency Egress
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Operations & Projects CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity: 200 meters
Total Cost:
$
125,000
$
125,000
Emergency Egress Rd.
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The City has investigated routes to evacuate lower Glenrosa in the event of an emergency and in the event Glenrosa Road is blocked and inaccessible. The City has worked with SD #23 who have expressed a willingness to work collaboratively on a route connecting Inverness Road to Pleasant view Road. This emergency, one way only road would be through the school grounds of the new Webber Road Elementary School. The paved four meter wide road will also act as a walkway for students attending the school from the south. The road will be constructed when school is not in session. Gated on either end from vehicle access, should an emergency demand its use, the gates will be opened and traffic managed via traffic management/emergency egress plan.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Jul-24
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
Sep-24
Expected Useful Life:
Aug-24
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
125,000.00
TOTAL
$
125,000.00
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-40
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 7\[C2024-43 Glenrosa Secondary Emergency Egress.xlsx]2024 Capital - #1
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**The blue do ed line represents the loca on of the 4 meter wide emergency route.
South Glenrosa Emergency Egress Route
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Emission Reduction Projects
Strategic Priority:
DEPARTMENT
x
Health & Safety: Equipment Replacement:
Master Plan: Operations & Projects
CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
TOTAL
$
614,000
$
614,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
To be eligible for $500,000 of provincial funding from the Local Government Climate Action Program, West Kelowna would need a $114,000 contribution towards emission reduction projects and building community resilience to future climate impacts. This request could fund facility Level II Charging Stations, multi use paths and other community resiliency initiatives.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Apr-24
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
Dec-24
Expected Useful Life:
Dec-24
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Grant
$
500,000
Reserves
$
114,000
TOTAL
$
614,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
SH
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO YES
C2024-41
2024 Budget H:\Finance\Budgets - General (1700)\2024 - 2032 Budget\Uday - Section 7\[C2024-44 Emission Reduction Projects.xlsx]2024 Capital - #1
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Morning Stacey, Brent had asked me to provide a little more information on the LGCAP program, specifically, what the funds can be used for, when they have to be used by, etc. Please see some additional info below: Provincial LGCAP program replaced CARIP (Climate Action Revenue Incentive Program) and the funding is intended to enable BC communities to prepare for a changing climate and for local climate action to contribute to reaching BC’s 2030 emissions reduction target and achieving net zero emissions by 2050 Funding is received annually pending submission of survey outlining the City’s GHG emissions and actions to date related to climate action The City is to receive $189,082 per year (between the 2022-2024 program period) totalling $567,246 (I understand Jason Luciw has provided some of this information to Finance already and some of the money received is being held in reserves) The City must contribute 20% funding or in-kind contributions of approximately $113,449.20 over the three year period to remain eligible for the funding. (I’m not sure if this has been contributed on an ongoing basis or not to date – confirm with Finance) Funding received must be used by March 31, 2025 I believe the Province is looking at extending the program, however, nothing formal has been announced to my knowledge Funding must be used for local climate initiatives and the City must report back to the Province on projects linked to one or more objectives from the CleanBC Roadmap to 2030 and/or Climate Preparedness and Adaptation Strategy (CPAS) o From what I gathered, the money can be spent on a number of climate action initiatives and the scope is quite broad o A number of recommendations from the Corporate Climate Action Plan would be good candidates for consideration, including projects proposed through the Facility Audits Erin oversaw (I would recommend chatting with Erin if there is something he had in mind that some of this money could be used towards) – You will have an opportunity to review the draft CCAP shortly. Example Projects A number of example projects from other municipalities can be found in Appendix B of the LGCAP Program Guide (see attached). A few projects to highlight include: Regional Energy Efficiency Program – Central Kootenay Regional District East Kootenay Energy Hub – Facilitated by the Community Energy Association (CEA), the Hub is raising awareness of energy efficient solutions for East Kootenay residents. (Support for new home renovations, EV initiatives, etc.) EV Charging in Richmond – EV charging stations at civic facilities, requirements for EV charging in new buildings etc. (Supported by Richmond’s Community Energy and Emissions Plan) Victoria’s All Ages and Abilities (AAA) Cycling Network Port Coquitlam Climate Action Plan (Building off 2010 Corporate and Community Climate Action Plan) Fernie Food Action Strategy Hopefully this is the type of information you’re looking for. If you are looking for other potential projects that we may want to spend this money on, I would be happy to be involved in that conversation as we no doubt have things in the pipeline that would be eligible and make a substantial impact to our GHG emissions reductions and energy savings.
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Happy to help out further if necessary! Thanks Stacey. HOLDEN BLUE RPP, MCIP | PLANNER II, DEVELOPMENT SERVICES | CITY HALL
2760 Cameron Road, West Kelowna, BC V1Z 2T6 778.797.2229 | www.westkelownacity.ca
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Level II Charging Sta ons
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CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Floor Scrubber
Strategic Priority:
Health & Safety:
x
Master Plan:
Equipment Replacement:
x
DEPARTMENT Facilities Department CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
$
TOTAL
20,000.00
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The CWK will be moving into a new City Hall in 2024. To help clean and maintain the floors, a new floor scrubber will be required at this facility.
Estimated Cost:
$20,000
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
March: 2024
Completion Date:
In Service Date:
March: 2024
Expected Useful Life:
March: 2024 5-10yrs
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
20,000
TOTAL
$
20,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
$
-
-
-
-
-
VERIFIED BY: Department Director/Manager
EG
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES NO
C2024-42
-253-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 01 (CIty Hall - Floor Scrubber)/[2024 Capital Request Form - City Hall - Floor Scrubber.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
MBCC - New Spaces Gym Addition and Reno
Strategic Priority:
DEPARTMENT
x
Health & Safety: Equipment Replacement:
Master Plan: Facilities Department
CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
5,500,000 5,500,000
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
This budget request is to renovate the old City Hall building back into a community centre as well as add a gymnasium facility to the Mount Boucherie Community Centre. A $3M grant was provided by Childcare BC New Spaces Fund for the purpose of MBCC being used for child care during the day (M-F). These spaces will still be available to the public during the evenings and weekends, which are the peak hours for programs and facility rentals. A report on the project has been shared with Council.
Estimated Cost:
$5,500,000
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
x
Start Date:
Upgraded / Expanded Infrastructure
May-24
In Service Date:
Completion Date:
Sep-25
Expected Useful Life:
75 yrs
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Grant
$
3,000,000
Reserves
B.C. Growing Communities Fund
$
1,500,000
Reserves
Community Hall
$
550,000
Reserves
Recreation
$
450,000
TOTAL
$
5,500,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
EG
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
Select: Select:
C2024-43
-254-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 02 (MBCC - New Spaces Gym Addition and Reno)/[2024 Capital Request Form - MBCC - New Spaces Gym Addition and Reno.xlsx]2024 Capi
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Strategic Priority:
Fire Hall#32 - Facility Replacement DEPARTMENT
x
Health & Safety: Equipment Replacement:
Master Plan: Facilities
CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
6,314,900 -
$
TOTAL
6,314,900
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Through a facility assessment completed in 2012, the City identified that Fire Hall #32 is reaching the end of its functional operating life. The building was constrcuted in 1971. The Fire Hall #32 project will include removing the exisitng Lakeview Heights Community Centre, sport court, playground and pickleball facilities and constructing a new fire hall and community centre building, new pickleball courts, playground area, parking and green space. The total project budget is $14,314,900 with $8,000,000 in LTD borrowing supplementing the identified funding strategy.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
Expected Useful Life:
Renewal Infrastructure
x Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
Fire Hall
$
3,800,000
OTHERS - Please specify in column D
Developer Contribution
$
150,000
DCC
Parks DCC
$
1,187,000
To be determined
$
1,177,900
TOTAL
$
6,314,900
OTHERS - Please specify in column D
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager CAO: Purchasing:
2024 Budget
PG
TS
Budgetary Pricing Attached
PG
Business Case/Other Backup Attached Project Code (To be assigned by Finance)
C2024-44
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https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 20 (Fire Hall #32 Replacement)/[2024 Fire Hall #32 Facility Replacement Addition.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM JBMAC - Fitness Equipment
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Facilities Department CAPITAL COST
x
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
20,000 -
$
TOTAL
20,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The CWK has a fitness equipment replacement program at JBMAC. This Capital request is to purchase two (2) new treadmills for the JBMAC fitness centre.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
May: 2024
Completion Date:
September: 2024
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
20,000
TOTAL
$
20,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
EG
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES NO
C2024-45
-256-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 03 (JBMAC Fitness Equipment)/[2024 Capital Request Form - JBMAC - Fitness Equipment.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
JBMAC - Butterfly Valve Replacement DEPARTMENT Facilities CAPITAL COST
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
x
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
20,000 -
$
TOTAL
20,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
JBMAC has multiple butterfly valves (pipe shut off valves) that are failing and in need of replacement. Over the years the rubber seals associated with these shut off valves wear out which allows water to continue to pass through the piping system when the valve is in the closed position. Work for this project will be completed during the annual pool shutdown in September.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
May: 2024
Completion Date:
September: 2024
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
20,000
TOTAL
$
20,000
2026 Budget
2027 Budget
2028 Budget
$
$
$
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
EG
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
NO NO
C2024-46
-257-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 04 (JBMAC Butterfly Valve Replacement)/[2024 Capital Request Form - JBMAC - Butterfly Valve Replacement.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) JBMAC - Lane Rope Replacement
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Facilities CAPITAL COST
x
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
TOTAL
$
12,000
$
-
$
-
$
-
$
12,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The swimming lane ropes are damaged, worn, and in need of replacement.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
May: 2024
Upgraded / Expanded Infrastructure
In Service Date:
September: 2024
Completion Date:
September: 2024
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
12,000
TOTAL
$
12,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
EG
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES NO
C2024-47
-258-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 05 (JBMAC Lane Rope Replacement)/[2024 Capital Request Form - JBMAC - Lane Rope Replacement.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) JBMAC - Plastic Gutter Grates
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Facilities CAPITAL COST
x
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
10,000 -
$
TOTAL
10,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The plastic grates for the pool drain gutters are damaged and in need of replacing. This request is to replace approximately 100 ft of grating.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
May: 2024
Upgraded / Expanded Infrastructure
In Service Date:
September: 2024
Completion Date:
September: 2024
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
10,000
TOTAL
$
10,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
EG
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES NO
C2024-48
-259-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 07 (JBMAC Plastic Gutter Grates)/[2024 Capital Request Form - JBMAC - Plastic Gutter Grates.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) JBMAC - LED Lighting Upgrade
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT
x
Other (Please explain in description) ___________ CAPITAL COST
Unit Cost:
Quantity:
$
Total Cost:
65,000 -
$
TOTAL
65,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The current lighting above the pool area is a T5 flourecent lighting system. Many of these lights are not working and require ballast replacement. Staff is recommending to replace the T5 lights with a more energy efficient LED lighting system. Upgrading to an LED lighting system would reduce our energy consumption of the lights by 65%. This work would need to be completed during our annual pool shutdown scheduled in September.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
May: 2024
Upgraded / Expanded Infrastructure
In Service Date:
September: 2024
Completion Date:
September: 2024 15 - 20yrs
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
65,000
TOTAL
$
65,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
EG
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
NO NO
C2024-49
-260-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 08 (JBMAC - LED Lighting Upgrade)/[2024 Capital Request Form - JBMAC - LED Lighting Upgrade.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
RLP - Score Clock and Gondola Upgrade
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Facilities Department CAPITAL COST
x
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
$
TOTAL
600,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) The British Columbia Hockey League (BCHL) is in the process of raising its standards in a push to be recognized as an elite and top college recruiting league in Canada. One of the requirements the BCHL has requested is that all rinks have a video display inside their home arena, by 2025. To meet this requirement, a new video score clock inside Royal LePage Place (RLP) will need to be installed. Installing a video score clock will require an expansion to the existing gondola (media booth) to accommodate additional equipment and personnel related to the video score board system. The existing score clock will need to be replaced in the next 5 years and the new score clock will provide some revenue generating opportunities for the City. A previous staff report regarding this project has been shared with Council. This project will require early approval to ensure the work can be completed during the annual arena shutdown scheduled in June. An additional 2-3 weeks may be required during our annual shutdown to accomodate this project. Further information on shutdown schedule will be provided to Council Q1 of 2024.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure Upgraded / Expanded Infrastructure
X
Start Date:
January: 2024
Completion Date:
In Service Date:
August: 2024
Expected Useful Life:
August: 2024
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
600,000
TOTAL
$
600,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
EG
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES YES
C2024-50
-261-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 11 (RLP Score Clock and Gondola Upgrade)/[2024 Capital Request Form - RLP - Score Clock and Gondola Upgrade.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM RLP - Energy Retrofits
Strategic Priority:
DEPARTMENT
Health & Safety:
Facilities Department CAPITAL COST
Equipment Replacement:
x
Master Plan: Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
1,800,000 -
$
TOTAL
1,800,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
In 2023, the CWK completed a Corporate Climate Action Plan in parallel with an energy study of Royal LePage Place (RLP). According to the Climate Action Plan, 72% of all CWK green house emmissions come from City of West Kelowna facilities. The Mt Boucherie Complex accounts for 55% of all facility GHG emissions. The energy study completed for RLP recommends a series of projects that will reduce GHG emissions by 60% and save the City approximately $70,000 per year on energy costs. If the report is approved by Fortis BC, they will cover approximately 75% ($1.2M) of the total costs of the projects recommended in the report. Estimated total cost to complete the work is about $1.6M however, staff is recommending that the budget include a $200,000 contingency. As a result, a $1.8M budget is being requested. Pending approval from Fortis BC, it is recommended that this work be completed during our arena shutdown scheduled in June. As a result, early approval for this project will be required. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
January: 2024
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
August: 2024
Expected Useful Life:
August: 2024
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Grant
$
1,350,000
Reserves
$
450,000
TOTAL
$
1,800,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
EG
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
YES YES
C2024-51
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 12 (RLP Energy Retrofits)/[2024 Capital Request Form - RLP - Energy Retrofits.xlsx]2024 Capital - #1
-262-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) RLP - Flush Valve Replacement
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Facilities Department CAPITAL COST
x
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
22,000 -
$
TOTAL
22,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The toilet flush valves inside Royal LePage Place are failing. Over the past few years the City has replaced about 30 (50%) of all the flush valves inside RLP. Staff has completed this work through the City's annual operating budget. At this rate, it may take the City another 3-4 years to replace all remaining flush valves. Instead of trying to complete this work through the City's annual operating budget, staff is putting forward a Capital request to complete all remaining replacement work in 2024.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
June: 2024
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
August: 2024
Expected Useful Life:
August: 2024
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
22,000
TOTAL
$
22,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
EG
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES NO
C2024-52
-263-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 13 (RLP Flush Valve Replacement)/[2024 Capital Request Form - RLP - Flush Valve Replacement.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Lions Hall - Kitchen Cabinet Replacement
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Facilities Department CAPITAL COST
x
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
50,000 -
$
TOTAL
50,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The commercial kitchen at the Lions Hall has some very old cabinets that consist of wood that has been painted over many times due to them being chipped or damaged. To modernize the kitchen and to replaced the cabinets that are layered with paint, staff is recommending that this work be completed in 2024.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
September: 2024
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
October: 2024
Expected Useful Life:
October: 2024
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
50,000
TOTAL
$
50,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
EG
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES NO
C2024-53
-264-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 16 (Lions Hall Kitchen Cabinet Replacement)/[2024 Capital Request Form - Lions Hall - Kitchen Cabinet Replacement.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) RCMP - Door Access Upgrade
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Facilities CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
30,000 -
$
TOTAL
30,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The RCMP has requested that some of the doors inside the building be upgraded to a proximity (security) card access. Project will include some electrical upgrades as well as door closure upgrades.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
September: 2024
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
October: 2024
Expected Useful Life:
October: 2024
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
30,000
TOTAL
$
30,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
EG
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES NO
C2024-54
-265-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Facilities 17 (RCMP Door Access Upgrade)/[2024 Capital Request Form - RCMP - Door Access Upgrade.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Strategic Priority:
Quint #32 Fire Engine DEPARTMENT
X
Health & Safety: Equipment Replacement:
Master Plan: West Kelowna Fire Rescue
CAPITAL COST
Quantity:
X
Other (Please explain in description) ___________ 1
Unit Cost:
1,900,000
$
Total Cost:
1,900,000 -
$
TOTAL
1,900,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) The current 2024 to 2033 Capital Plan has identified a type 1 quint fire engine to provide additional capability to its current suite of front-line apparatus. This new capability has been identified as part of the strategic approach to protecting high buildings as per the newly adopted Official Community Plan (OCP). The quint is an apparatus that combines the equipment capabilities of a ladder truck and the water-pumping ability of a fire engine. As its name implies, it features five main tools to carry out firefighting functions: • Pump • Water tank • Fire hose • Aerial device • Ground ladders 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
x
Upgraded / Expanded Infrastructure
Start Date:
Completion Date:
2027
In Service Date:
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Debt
$
1,900,000
TOTAL
$
1,900,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
JB
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-55
-266-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Gas Detection
Strategic Priority:
DEPARTMENT
X
Master Plan: West Kelowna Fire Rescue
CAPITAL COST
Quantity:
Health & Safety:
X
Equipment Replacement:
X
Other (Please explain in description) ___________ 1
Unit Cost:
55,000.00
$
Total Cost:
55,000 -
$
TOTAL
55,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
West Kelowna Fire Rescue manages a fleet of atmospheric monitors used to ensure the safety of responders, city staff and the public dealing with confined space emergencies or malfunctioning gas appliances in commercial, industrial, and residential properties. The current monitors were purchased in 2018 and identified on a five-year replacement plan. Throughout their service life these detectors are maintained daily by staff to ensure operational readiness. Several of the sensors go through expiration and replacement during the five-year period as part of their normal life cycle and predicted sensor drift. We have seen over the past year multiple detector’s reliability decline re-affirming our replacement timelines.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
55,000
TOTAL
$
55,000
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
JB
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-56
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/4 Equipment Fire Dept - Gas Detection/[2024 Gas Detection.xlsx]2024 Capital - #1
-267-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) High Building Equipment
Strategic Priority:
DEPARTMENT
X
Health & Safety: Equipment Replacement:
Master Plan: West Kelowna Fire Rescue
CAPITAL COST
Quantity:
X
Other (Please explain in description) ___________ 1
Unit Cost:
30,000
$
Total Cost:
30,000 -
$
TOTAL
30,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
With the adoption of the Official Community Plan (OCP) and the densification of the Westbank and Boucherie Urban Centre’s West Kelowna Fire Rescue (WKFR) will be required to procure specific equipment for high building firefighter operations based on research, development, and industry best practices. This equipmwnt includes pressure gauges, wrenches, reducers, standpipe valves, elbows and attack hose in a durable carrying case. Once procured, a training and response program will be designed and delivered based on WKFR’s current resources and staffing model to ensure a safe and effective firefight is conducted in high buildings should it be required.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
30,000
TOTAL
$
30,000
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
JB
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-57
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/5 Equipment Fire Dept - High Building Equipment/[2024 High Building Equipment.xlsx]2024 Capital - #1
-268-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Fire House #30 - Phase 2
Strategic Priority:
DEPARTMENT
X
Health & Safety: Equipment Replacement:
Master Plan: West Kelowna Fire Rescue
CAPITAL COST
X
Other (Please explain in description) ___________
Asphalt
$
26,000
Asbestos remediation
$
25,000
Capital Crew
$
24,000
$
75,000
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
West Kelowna Fire Rescue (WKFR) has successfully moved its leadership, administration, and fire prevention teams from Firehall 32 in Lakeview heights to Firehouse 30 in the Westbank community core. While comfortable within the building itself we are requesting the additional capital request for the completion of phase 2. The additional work required for firehouse 30 is as follows: -The removal of the legacy outbuilding deemed unsafe to occupy and replacement with a usable storage space. -Paving the gravel parking lot to assist with internal cleanliness and proper snow clearing capability.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
January 1 2023
Upgraded / Expanded Infrastructure
In Service Date:
July 1 2024
Renewal Infrastructure
Completion Date:
July 1 2024
Expected Useful Life:
25 years
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
75,000
TOTAL
$
75,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
JB
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-58
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/2 Equipment Fire Dept - Fire House _30 Phase 2/[Fire House _30 - Phase 2.xlsx]2024 Capital - #1
-269-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Personnel Transport Vans
Strategic Priority:
DEPARTMENT
X
Health & Safety: Equipment Replacement:
Master Plan: West Kelowna Fire Rescue
CAPITAL COST
Quantity:
X
Other (Please explain in description) ___________ 2
Unit Cost:
90,000.00
$
Total Cost:
180,000 -
$
TOTAL
180,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
As West Kelowna Fire Rescue strives to increase its Paid-On-Call firefighter compliment in support of the career firefighters response to fires in high buildings we have identified the need to provide additional transportation support for these members. With a centrally located training facility, more Paid-On-Call members, and the same number of riding positions on our current apparatus, the need for WKFR to be able to safely transport the additional members, gear, and equipment has been identified. These two crew transport vans would be stationed at FH33 in Rosevalley and FH34 in Glenrosa to assist crew movement for weekly/weekend training, recruit training, external training location transportation, and food drive/smoke alarm campaigns. Additionally, these transport vans would be used operationally in instances where crew swaps are required in the field to ensure suppression continuity can be maintained while swapping crews out of the hot zone for their work/rest cycle both locally in West Kelowna and during provincial responses. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
January 1 2024
In Service Date:
July 1 2024
Completion Date:
July 1 2025
Expected Useful Life:
20 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
180,000
TOTAL
$
180,000
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
JB
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-59
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/3 Equipment Fire Dept - Personnel Transport/[2024 Personnel Transport Vans.xlsx]2024 Capital - #1
-270-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Client Hardware Replacements
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Information Services CAPITAL COST
X
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
Standard Desktops
38
$1,700
64,600
Standard Shared Desktops
7
$1,900
13,300
Standard Laptops
36
$2,150
77,400
Docking Stations
36
$385
13,860
Microsoft Surface Pro 9 5G with peripherals/rugged case
5
$3,100
15,500
Apple iPad Pro 12.9" /w LTE and accessories
3
$2,150
6,450
Apple iPad /w LTE and accessories
11
$1,025
11,275
Microsoft Surface Laptop Studio
2
$3,200
6,400
Sonim XP10 /w accessories
1
$1,200
1,200
Smart Phones /w accessories
24
$850
20,400 230,385
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
To be replaced/purchased in 2024: 45 standard/shared desktop computers, 36 standard laptops, 5 Microsoft Surface 5G tablets, 2 Microsoft Surface Studio Laptops, 11 Standard iPads, 3 iPad Pros, 24 smart phones, 1 rugged smart phone and the required peripherals for the devices. IT endpoint equipment such as workstations, laptops, tablets, phones, etc are replaced on a cycle, which in many cases coincides with the device's warranty period, though in some cases devices are kept beyond their warranty period if the risk of hardware failure or performance degradation is low. This request is to replace all endpoint hardware that has reached end-of-life as per the IT equipment hardware lifecycle. Laptops/desktops - 4 years, tablets(iPads) 4 years. When the life expectancy is exceeded, however equipment is kept in service, the number of repairs and overall maintenance of the equipment increases. In addition to the added costs/overhead of maintaining the equipment, devices are out of warranty, which means in certain cases spare parts may need to be stocked in order to repair devices quickly as to limit disruption to staff work, which further increases cost.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Q2, 2024
Upgraded / Expanded Infrastructure
In Service Date:
2024
Renewal Infrastructure
Completion Date:
Q4, 2024
Expected Useful Life:
2-5 years
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
230,385
TOTAL
$
230,385
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
TC
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
YES YES
C2024-60
-271-
ID Department LT‐2005EL Economic Development and Touri LT‐2005FH Fire Rescue ‐ Career Staff LT‐2007H8 Fire Rescue ‐ Career Staff LT‐2009AZ Fire Rescue ‐ Career Staff LT‐2009BG Planning LT‐200E2N Building Services LT‐200KZ6 Facilities LT‐200PAZ Building Services LT‐200VPM Fire Rescue ‐ Career Staff LT‐200X7V Human Resources LT‐200YV8 Building Services LT‐2012X4 Communications and Engagement LT‐2015F9 Information Services LT‐201ARD RCMP LT‐201C7H Information Services LT‐201CCD Engineering Services LT‐201E2E Fire Rescue ‐ Admin LT‐201JWZ Fire Rescue ‐ Career Staff LT‐201S18 Recreation and Culture LT‐201WWL Legislative Services LT‐2022DZ Communications and Engagement LT‐2024B1 Legal Services LT‐2029Q7 Fire Rescue ‐ Career Staff LT‐205912 Public Works LT‐208053 Utilities LT‐208093 Utilities LT‐20EXK5 Facilities LT‐20FDXK Utilities LT‐20MD6R Communications and Engagement LT‐20NH83 Fire Rescue ‐ Admin LT‐20PE17 Information Services LT‐20Q0CN Recreation and Culture LT‐20Q1BD Utilities LT‐20Q35G Utilities LT‐20Q36D Utilities LT‐20Q37C Utilities LT‐20Q38B Utilities LT‐20Q79K Engineering and Public Works LT‐20QBKJ Building Services LT‐20R3E5 Communications and Engagement LT‐20X5AT Information Services LT‐20YQA3 Information Services LT‐20ZWBY Information Services
Location City Hall Firehall 32 Firehall 32 Firehall 32 City Hall Home Office City Hall City Hall Firehall 32 City Hall City Hall City Hall Council Chambers RCMP City Hall City Hall Firehall 32 Firehall 32 MarJok City Hall City Hall City Hall Firehall 32 City Hall PCWTP PCWTP City Hall Utilities Portable City Hall Firehall 31 City Hall City Hall Bartley Bartley Bartley Bartley Works Yard Bartley Lakeview Village City Hall City Hall City Hall City Hall City Hall
Model 20N20032US T490 20N20032US 20N20032US 20N20032US 20N20032US 20N20032US 20S00032US 20N20032US 20N20032US 20N4001TUS 20S00032US 20S00032US 20S00032US 20N20032US 20N20032US 20N4001TUS 20N20032US T490 20N20032US 20N20032US 20N20032US 20N20032US FZ55‐1 FZ‐55 FZ55‐1 20N4001TUS 20KJ001QUS MacBook Pro 16" ‐ A2141 20S00032US 20S00032US 20S00032US 20KKS6GK00 20KKS6GK00 20KKS6GK00 20KKS6GK00 20KKS6GK00 20S00032US 20S00032US 20QNS00X00 20N20032US 20N20032US 20N20032US
Computer Manufacturer LENOVO Lenovo LENOVO LENOVO LENOVO LENOVO LENOVO LENOVO LENOVO LENOVO LENOVO LENOVO LENOVO LENOVO LENOVO LENOVO LENOVO LENOVO Lenovo LENOVO LENOVO LENOVO LENOVO Panasonic Corporation Panasonic Panasonic Corporation LENOVO LENOVO Apple Lenovo LENOVO LENOVO LENOVO Lenovo LENOVO LENOVO LENOVO Lenovo LENOVO LENOVO LENOVO LENOVO LENOVO
Serial Number PF2205EL PF2205FH PF2207H8 PF2209AZ PF2209BG PF220E2N PF220KZ6 PF230PAZ PF220VPM PF220X7V PF1C0YV8 PF2312X4 PF2315F9 PF231ARD PF221C7H PF221CCD PF1C1E2E PF221JWZ PF221S18 PF221WWL PF2222DZ PF2224B1 PF2229Q7 0FTWA35912 0ATWA08053 0ATWA08093 PF1CEXK5 PF1PFDXK C02DL2U5MD6R PF1TNH83 PF1TPE17 PF1TQ0CN PF2CQ1BD PF2CQ35G PF2CQ36D PF2CQ37C PF2CQ38B PF1TQ79K PF1TQBKJ PF1ZR3E5 PF1SX5AT PF25YQA3 PF25ZWBY
New Model Standard Laptop Standard Laptop Standard Laptop Standard Laptop MS Surface Laptop Studio /w dock Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop MS Surface Laptop Studio /w dock Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop MS Surface Pro 9 5G /w peripherals MS Surface Pro 9 5G /w peripherals MS Surface Pro 9 5G /w peripherals MS Surface Pro 9 5G /w peripherals MS Surface Pro 9 5G /w peripherals Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop Standard Laptop
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CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Network Replacement - Wireless Backhaul
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Information Services CAPITAL COST
X
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
Hardware
4
$1,325
5,300
Installation
1
$6,000
6,000 11,300
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) Replacement of two wireless backhaul pairs (Cambium Networks PTP 550 5GHz)
There are multiple City of West Kelowna sites connected via wireless connections. Some connections will be eliminated with the installation of a fiber optic network, however there are several connections that will remain as a backup solution is required in the event that the fiber network is inoperable or if fibre is unavailable at that site. The request is to replace two of the aging wireless pairs in order to keep the City's network reliable and well-performing.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Summer 2024
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
Summer 2024
Expected Useful Life:
Renewal Infrastructure
Summer 2024 5-10 years
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
11,300
TOTAL
$
11,300
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
TC
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES YES
C2024-61
-273-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Network Replacement - Wireless Backhaul/[2024 Network Replacement - Wireless Backhaul.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Two-way Radio Network Design and Construction
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Information Services CAPITAL COST
X
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
Materials/Labour
1
$170,000
170,000
Fire Dpt Handheld Reprogramming
1
$5,000
5,000
Design Consulting
1
$4,463
4,463 179,463
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The City of West Kelowna presently uses two-way radios in multiple departments including Bylaw, Public Works, Parks and others. The current system is decentralized, has coverage issues, privacy issues (lack of encryption for sensitive conversations) and is supplimented by a cellularbased system that has been problematic. It is being proposed to design and build a new two-way radio system with a corporate-wide approach that addresses the current issues and re-uses as many components as possible in order to be fiscally responsible. This will require an overall design, new infrastructure and new/additional handsets for staff to ensure there are enough to meet current requirements, which presently is not the case. A report was written outlining the current and desired state and has been included with this request. Putting a new, improved twoway radio infrastructure in place will not only benefits department to department communicaitons, but will also improve daily operations and emergency response during events as the current system is not currently meeting the City's needs. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure Upgraded / Expanded Infrastructure
X
Start Date:
Q3, 2024
Completion Date:
Q4, 2024
In Service Date:
Q4, 2024
Expected Useful Life:
10+ years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
179,463
TOTAL
$
179,463
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget 2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
$
-
-
-
-
VERIFIED BY: Department Director/Manager
TC
Budgetary Pricing Attached
YES
CAO:
PG
Business Case/Other Backup Attached
YES
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
C2024-62
-274-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Two-way Radio Network Design and Construction/[2024 Two-Way Radio Network Design and Construction.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA TWO‐WAY RADIO SYSTEM STUDY Rev 0 Aug 2023
Submission to: Travis Clarke, Information Services Manager City of West Kelowna, BC 778‐797‐8886
Submitting Office: Jesse Lloyd, President dBm Communications Inc. E‐282 Campion St Kelowna BC V1X 7S8 24 hr Ph. 250‐212‐6064 GST No. 811716208RT0001 WCB No. 873075 dbmradio.com
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pg. 1
dBm Communications was requested to review the City of West Kelowna’s current two‐way radio voice systems utilized by various city departments in varying capacities and make recommendations to improve the usability, scalability and security of the systems. The recommended system is designed to improve communications within and between city departments during disaster response, improve the safety of the City of West Kelowna’s bylaw officers, is capable of handling the forcible growth of the city over the next 30 years, is an open standard and manufacturer agnostic, and is capable of additional services such as voice encryption, vehicle tracking, man down and loan worker alerting, CAD and work order ticketing should the city decide to migrate or add these services in the future.
Current Communications System Bylaw The Bylaw Depart consists of 4 full time, 1 vacant and 2 seasonal personnel who currently utilizes a combination cellular phones and TASSTA, a PTT over cellular service and device, for voice communications. Lone worker protection is provided by SafetyLine, a cellular phone application.
Parks The Parks Department utilizes a combination of cellular phones and portable VHF radios for voice communications. VHF radio coverage is via repeater located on Black Knight Mountain which provides marginal coverage to the city and a simplex talk around channel.
Public Works The public works departments has effectively four divisions, roads, water supply, water treatment, and construction who utilize a combination of cellular phones, satellite phones, and portable, mobile and base VHF radios for voice communications. VHF radio is transmitted via simplex channels and lone worker protection is provided by SafetyLine, a cellular phone application. The department has approximately 50 personnel, some who carry portable radios, and 60 vehicles, most of which have a mobile radio installed. Additionally they have two base radios for the foreman and office.
Licenses West Kelowna holds ISED VHF licences for the following: 163.800/169.050 – Old WID repeater, was at Lambley Lake 163.800 – Old WID simplex channel (talk around channel to old repeater) 152.690/157.950 – Old fire department repeater that was at McPhail Res, decommissioned in 2008 when RDCO rebuilt the fire dispatch system. 152.690 – Old fire department channel (talk around channel to old repeater) 157.755/152.495 – Repeater currently on Black Knight 153.980 – Old LID simplex channel
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pg. 2
Current Communications System Shortfalls Bylaw Officers report that the TASSTA system cumbersome to use, especially in high‐stress situations; and that it in combination with SafetyLine, which provides lone worker protection, impacts the battery life of their phones. They would prefer a more standard emergency responder system similar to that of the RCMP, Fire Departments and BCAS. Additionally voice encryption would be beneficial as some of the transmissions contain sensitive information which has caused legal issues in other jurisdictions such as the City of Nelson. Bylaw currently has no direct communication channels between them and the other city departments other than via cellular phone.
Parks The parks department has significantly fewer portable radios than personnel, which has shown to create communications difficulties during disaster response. Additionally they note that SafetyLine, their lone worker protection application, impacts the battery life of their cellular phones. The parks department would prefer that their trucks and equipment have mobile radios installed in them with a standardized channel list which would allow them to talk to all city departments including the Fire Department.
Public Works Public Works’ primary concern is disaster response communications. Additionally they would prefer portable and base radios installed at the water treatment plants, and at the Lambly Lake intake. Public works also notes that SafetyLine, their lone worker protection application, impacts the battery life of their cellular phones. As public works is currently moving locations, additional base radios will be required in the future.
Public Safety Communications Benchmarks With respect to public safety radio systems the guiding benchmarks are provided by the NFPA 1221 standard, CSA structural standards, national and provincial building and electrical codes, and the Motorola R56 Standards and Guidelines for Communication Sites. The NFPA 1221 standard contains high‐level targets for radio dispatch systems. They provide guidance on radio coverage goals, primary and backup system design requirements, power and backup power requirements, and site monitoring. Radio coverage mapping, depicted later in this document, will use the recommend signal strength contours based on this standard. The CSA S37 standard applies to structural antennas, towers, antenna‐supporting structures, and roof‐ and wall‐ mounted structures, including their components, such as guys and foundations. It covers the structural design, fabrication, and erection of new structures and the modification of existing structures, but does not include structures that extend less than 15 meters above grade. The City of West Kelowna currently does not have any structures which fall within the scope of CSA S37, however the new tower at Rosewood Reservoir will. Additionally a communications shelter at Rosewood Res, which may be required to house the recommended repeater system, should be constructed to meet Motorola R56, and any new base radios should be installed to meet Canadian Electrical Code.
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pg. 3
Current Communications Technologies Currently for one to many communications systems there are several technologies available.
Push to talk over Cellular (PTToLTE / PoC / PTToC) Many provides offer a push to talk over cellular solution. The Bylaw Department currently utilizes TASSTA which is a PTToC device. For public safety communications systems this is generally not recommended, as during a disaster response the cellular system is quite vulnerable to disruption or failure, and the time to repair is out of the control of the end users. Additionally monthly fees are associated with the service, which for smaller commercial users may make economic sense, but as the radio system size increases it becomes more economical for the users to own their own system.
Analog FM Analog FM is a manufacture agnostic and standardized protocol which was ratified in the mid 1960’s. It continues to be the primary method of one to many communications in North America, and will likely continue to be the primary method for at least another 30 years.
Analog FM Simplex VHF Land Mobile Radio This system relies on no infrastructure other than the end users devices as it’s a direct radio to radio transmission. For public safety communication, this method continues to be utilized in BC for resource road radio calling and tactical communication channels. Other frequency bands are available in Canada, however they tend to be utilized in metro areas or due to site specific radio propagation characteristics. This is the current system that the Public Works Department utilizes.
Analog FM Repeater VHF Land Mobile Radio Similar to that of FM simplex, but adding a radio repeater typically located at a strategic topographical location, this system provides extended coverage / range compared to that of FM simplex. It does not give the system additional capacity, as only one user can talk on the channel at one time. Adding additional repeaters to gain further geographical reach is common, however one user will tie up the entire network for the duration of the conversation. This is the current method, along with FM simplex, that the Parks Department utilizes.
Analog FM Trunked Repeater VHF Land Mobile Radio Building further on a single radio repeater, a trunking system adds more capacity to the radio system. This is analogous to adding more phone lines to your office telephone system, it allows for more than one phone call to be handled at one time. Many protocols exist including SmarTrunk, EDACS, Motorola PassPort, and LTR. LTR has become the defacto standard trunking protocol as the intellectual property / royalty structure was more favorable for manufacturers. While a mature communications technology, LTR trunking continues to be heavily utilized in North America, and is supported by all major radio manufactures. By combining newer RF components capable of both Analog and Digital modes, and IP backbones, a migration path to digital trunking exists.
Digital Many digital protocols exist in the land mobile space: TETRAPOL, MPT‐1327, TETRA, dPMR / NDXN / IDAS, P25 Phase 1, P25 Phase 2 and DMR / MotoTRBO, some of which are proprietary / intellectual property licensable. While some manufactures offer user radios that are multi‐protocol capable, most digital radio systems are typically single protocol and private, where unknown outside anonymous users are not expected to communicate on the system (unlike a resource road channel). For notable installations in the Interior of BC, the RCMP use P25 Phase 1, Sun Peaks Resort is on MotoTRBO and FortisBC Electric has a NXDN network. RDCO, RDNO, RDOS Fire Dispatch systems, along with BCAS utilize analog FM systems.
-278-
pg. 4
Audio quality degradation / compression artifact is present with all digital modes when compared to analog when operated at signal levels at or greater than NFPA guidelines. At signal levels lower than NFPA guidelines, or in high background noise environments, digital can outperform analog audio quality as voice codec is tuned to pass only human voice. Furthermore, phase 2 digital modes such as dPMR / NDXN / IDAS, DMR / MotoTRBO, and P25 Phase 2 further degrade the audio quality from phase 1 digital modes, such as P25 Phase 1, due to the lower audio bitrates utilized (to gain channel capacity). Because of the poor audio quality of the phase 2 digital, we do not recommend users transition their radio systems to these modes unless the costs or complexity required to solve a communications problem outweighs that of the loss of audio fidelity. Furthermore, with the exception of P25 Phase 2, the phase 2 digital modes lock the end user into specific manufacture(s), which seems to be the primary driver of the manufactures marketing and sales departments.
Digital Simplex VHF Land Mobile Radio Similar to that of analog simplex, this system is direct radio to radio. Typically this is only utilized where encryption is required.
Digital Repeater VHF Land Mobile Radio This system functions similar to that of an analog repeater by extending the coverage area of the end users radio. Because the protocols are based on a digital data stream, additional capabilities and features are gained over analog FM, along with more flexibility to segregate users groups from one another. Ultimately only one user can talk on the repeater at one time, and other user groups would receive a busy indication on their radios if they attempt to transmit while the channel is in use.
Digital Trunked Repeater VHF Land Mobile Radio These systems are the most capable of all two‐way radio technologies. It combines the flexibility of digital land mobile radio with the capacity of a trunked radio network. These systems can be scaled to handle thousands of users, and linked networks to cover large geographical areas.
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pg. 5
Coverage mapping The following maps are available in GoogleEarth kmz files for closer inspection. The colors denote the contours defined by NFPA 1221: Blue – Mobile Coverage Green – Outdoor Portable Coverage (Portable worn on the hip) Red – Indoor Portable Coverage (Portable worn on the hip). If the CoWK does not require indoor coverage then this contour can be ignored, however NFPA 1221 requires indoor coverage to 95% of structures that are normally occupied. (This guideline is public safety: Police, Fire and Ambulance). Maps are generated by a software model and are useful for site comparison. Detailed coverage mapping by physically driving and measuring signal strength is generally recommended if ambiguity exists in the software analysis.
Black Knight The following map provides mobile and outdoor portable coverage from the current parks repeater located on Black Knight Mountain. Bylaw reported that they attempted to utilize the repeater as a test and the results were unsatisfactory. As a side note, the repeater is currently licensed to be located at Fire Department Station 31, however it appears someone has moved it to Black Knight without approval from ISED. As shown, Mount Boucherie blocks much of the signal from Black Knight and a shadow behind it is present.
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pg. 6
Rosewood The new Rosewood tower provides much improved repeater coverage to West Kelowna. Outdoor portable coverage is almost ubiquitous, save the Green Bay area, northern most section of Glenrosa, and Powers Creek water treatment plant. Indoor coverage is present where line of sight to Rosewood exists. The model shows mobile coverage into Lambly Lake and much of the forest service access roads.
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pg. 7
Voting Sites Because portable radios only transmit 5 watts, vs. a repeater which can transmit 25, 50 or 100 watts, audio will degrade in the talk‐back direction from portable to repeater first. To remedy this voting receiver sites can be utilized which relay all audio back to the primary site. At the primary site a voting comparator is utilized which compares the audio quality, chooses the best, and directs that toward the repeater transmitter. This happens at the millisecond level and audio can switch between receivers mid‐word. The cost for the voting comparators and receiver sites is significant, however the indoor coverage improvement is substantial. Our recommendation is to construct a system without voting sites and append the system at a later time if required. The following coverage utilizes two voter sites, Smith Creek and Kettle Valley. As shown indoor portable coverage is ubiquitous in West Kelowna.
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pg. 8
Recommendations: As the Public Works department currently has several dozen mobile radios that support LTR trunking, we recommend that a two channel LTR trunked radio system utilizing infrastructure components that support both analog and digital be installed at the Rosewood Reservoir. Furthermore the secondary LTR channel can be programmed for mixed mode P25 and analog, which the Bylaw Department would utilize for their encrypted communications. Portable radios capable of both LTR and P25, such as the Kenwood NX‐5000 series, should be provided to Public Works, Parks and Bylaw departments. Mobile radios capable of both LTR and P25, such as the Kenwood NX‐5700, should be purchased to augment the radio fleet. Once the Public Works radios are retired in 10‐15 years the system can be fully migrated to P25 Phase 1 trunking, utilizing much of the same infrastructure as the proposed LTR trunking system. Currently the Public Works Department mobile radios (Kenwood TK‐7360H‐K) support LTR trunking according to the manufacturer’s documentation, though this should be confirmed. As such that fleet of mobile radios do not have to be upgraded to operate on this system. All CoWK portable radios will need to be upgraded. The ISED license utilization would become: 163.800/169.050 – LTR analog primary channel 152.690/157.950 – P25 digital / LTR analog secondary channel 157.755/152.495 – Black Knight Repeater – retired once new system is installed, 152.495 to become TAC2 153.980 – CTCSS 88.5 – CoWK TAC 1 152.495 – CTCSS 88.5 – CoWK TAC 2 153.980 – CTCSS 123.0 – CoWK TAC 3 152.495 – CTCSS 123.0 – CoWK TAC 4 Budget for a two channel LTR trunking system with one channel P25 encrypted capable is between $60,000 ‐ $85,000 plus GST. An 8x8 non‐combustible communications shelter will need to be added to Rosewood Reservoir, as the equipment size will not fit in the Rosewood Res valve chamber, plus the potential harm due to high humidity and flooding risk. The shelter should be added to the tower construction scope of work which will reduce costs significantly. Costs should be $30,000 – $60,000 plus GST if installed in concert with the tower, and is dependent on the complexity of the shelter and anchorage requirements.
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pg. 9
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Starlink Internet
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Information Services CAPITAL COST
x
Other (Please explain in description) ___________ Unit Cost:
Quantity: Starlink Business Grade Hardware Tuff Box Case Ethernet Adapter Starlink Mobile for Fire Rescue Tuff Mount Mobile Case
$
Total Cost:
1 1 2 1 1
3,550 900 170 3,550 1,700 9,870
$3,550 $900 $85 $3,550 $1,700 TOTAL
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) The City of West Kelowna currently utilizes primarily wired Internet services at its sites. This solution works well, however it provides little flexibility to activate Internet services quickly, without minimum time commitments and in some cases requires expensive build costs to install the service in City facilities. These services are well suited to sites that will have Internet long term that require high-speed. Starlink Internet is satelite-based and comes in a few different varieties. Business (fixed location), mobile (in-motion) and lower grade residential services. Starlink plans can be activated and paused as required and do not require any existing carrier infrastructure to be in place, therefore can be used in nearly any location with a power source. This equipment could be used to provide network connectivity or public WIFI at City events, remote locations that lack network or cellular coverage, in emergency situations, in vehicles, at SCADA sites and likely other use-cases. Starlink hardware consumes low power and can be powered by a solar source or from a vehicle, so can be deployed quickly in nearly any location. Given that the service can be paused as required, the City can purchase hardware without incurring a monthly operating expense unless the equipment is needed. This request is to purchase several Starlink units to be used for events, outages, emergency situations and remote locations as a proof-of-concept, which if successful could be expanded to other areas. It should also be noted that Starlink does not rely upon infrastructure on the ground, with the exception of the physical hardware transmitting and receiving from the satelites. Technologies such as wired Internet or even celluar Internet require infrastructure on the ground such as fibre lines, towers, etc that can be susceptable to damage either accidentally or in situations such as wildfire, which we observed this year at one of the City's fire stations. This technology will provide the City reliable Internet services in nearly any situation. With the planned installation of fibre in the City as well, Starlink provides a backup solution that can be activated quickly in the event that the fibre line is damaged, and the equipment can be moved, therefore a small number of units is likely sufficient if a secondary fibre line is damaged. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Start Date:
Q2, 2024
Completion Date:
In Service Date:
Q2, 2024
Expected Useful Life:
Upgraded / Expanded Infrastructure
Q2, 2024 5-7 years estimated
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
9,870
TOTAL
$
9,870
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$3,600
$3,600
$3,600
$3,600
$3,600
$4,000
$4,000
$4,000
$4,000
$4,000
Staffing: Maintenance: Utility Costs: Fire Rescue Starlink Operating Cost IS Business Starlink Unit Operating Cost Miscellaneous: Total Additional Operating Costs:
11-2-72805540 11-2-12802527 $
7,600.00
$
7,600.00
$
7,600.00
$
7,600.00
$
7,600.00
VERIFIED BY: Department Director/Manager
TC
Budgetary Pricing Attached
YES
CAO:
PG
Business Case/Other Backup Attached
YES
Purchasing:
Project Code (To be assigned by Finance)
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Starlink Internet/[2024 Starlink Internet.xlsx]2024 Capital - #1
C2024-63
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CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Optical Character Recognition (OCR) Document Processing DEPARTMENT Information Services
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
Other (Please explain in description) ___________
CAPITAL COST
Quantity:
Unit Cost:
4,000,000 1
Processing cost per page Professional Services
Total Cost:
$0.001 $3,310 TOTAL
$
4,000 3,310 -
$
7,310
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) Microsoft Azure AI Vision OCR/Microsoft Syntex OCR The City of West Kelowna is migrating the majority of its documents to SharePoint Online for storage and records management. Many PDF files that are stored within existing on-premise file servers have not been "OCR'd". This means that the files are not content searchable. When conducting a search in SharePoint Online the software has the capability of searching the contents of a document providing that it is machine readable or "OCR'd". At present this is a limitation that makes it more difficult for staff to conduct effective searches within the SharePoint Online environment. Additionally having machine readable files can also assist in the implementation of Artificial Intelligence based services so that the files are easily readable. The proposed OCR solutions are billed on a pay-as-you-go bases and are based on the number of pages that are processed. This budget request is to provide a small amount of professional services to integrate an OCR service into the existing SharePoint Online environment as well as to process/OCR up to 4 million pages. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure Upgraded / Expanded Infrastructure
X
Start Date:
Q1, 2024
Completion Date:
In Service Date:
Q1, 2024
Expected Useful Life:
Q4, 2024 One-time use
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
7,310
TOTAL
$
7,310
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
$
-
-
-
-
-
VERIFIED BY: Department Director/Manager
TC
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES YES
C2024-64
-285-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Optical Character Recognition (OCR) Document Processing/[2024 Optical Character Recognition (OCR) Document Processing
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Mass Notification Software
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Information Services CAPITAL COST
X
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
Software Provisioning
1
$1,025
1,025
License Cost(300 staff)
1
$5,500
5,500
Training\Startup
1
$7,500
7,500 14,025
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) Mass Notification Software
The City does not currently have mass notification software for its internal staff outside of the usual tools such as email, Microsoft Teams, etc. These systems individually can inform staff of potential hazardous situations, however there is no current software at the City to rapidly send notifications to different communications channels to reach all staff quickly in a emergency situation. A cybersecurity incident response execercise was conducted in 2022, which identified this communications gap and recommended that the City procure software for this purpose. This request is for funding to procure and implement mass notification software. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure Upgraded / Expanded Infrastructure
X
Start Date:
Q3, 2024
Completion Date:
Q3, 2024
In Service Date:
Q3, 2024
Expected Useful Life:
10+ years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) $
14,025
TOTAL
$
14,025
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$5,500
$5,500
$5,500
$5,500
5500
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
$
5,500.00
$
5,500.00
$
5,500.00
$
5,500.00
$
5,500.00
VERIFIED BY: Department Director/Manager
TC
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
YES YES
C2024-65
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Mass Notification Software/[2024 Mass Notification Software.xlsx]2024 Capital - #1
-286-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Hypervisor Replacement Proof-of-Concept
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Information Services CAPITAL COST
X
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
Hardware
1
$25,000
25,000
Professional Services
1
$10,000
10,000 $
TOTAL
35,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) Microsoft Hyper-V Proof-of-Concept The City of West Kelowna currently utilizes VMWare vSphere to run its virtual server infrastructure. This is a best-of-breed product and has served the City well, however with the City moving away from on-premises software and towards more software-as-a-service (cloud-based) software, the onpremises infrastructure requirements are shrinking. A best-of-breed system will likely no longer be required as many of the enterprise grade features of the server infrastructure software will not be utilized. The City of West Kelowna currently holds an Enterprise Agreement with Microsoft, which includes hypervisor (virtual server infrastructure) software that presently competes with the City's existing product and is included in license fees that the City is already paying. This product does not include the same feature set, however it will likely meet the City's needs into the future given the reduced reliance upon on-premises infrastructure and will save the City roughly $18,000 annually in fees. Additionally the Microsoft product will position the City to be able to more easily move to an Infrastructure as a Service (IaaS) model in the future on the Microsoft Azure platform which will likely happen once the on-premises technology footprint at the City is small enough. This request covers new server hardware that will run the new Microsoft Hyper-V software and host 15-20 non-critical servers. If the proof-of-concept is successful, the remainder of the critical servers would be moved to the Microsoft Hyper-V environment at a future date along with additional hardware. It is anticipated that if this PoC is successful, the hardware requirements in the future will be substantially less expensive as simpler hardware can be utilized, which includes far lower operating costs. It should also be noted that the server infrastructure currently running the SCADA software that support both water treatment facilities is current utilizing Microsoft Hyper-V, which also provides the opportunity to standardize server infrastructure software at the City to reduce the skillset require to maintain City systems and reduces training requirements.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
Q2, 2024
Completion Date:
In Service Date:
Q2, 2024
Expected Useful Life:
Q2, 2024 TBD, likely many years for the software, hardware is likely 5 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
35,000
TOTAL
$
35,000
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
TC
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
YES YES
C2024-66
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Hypervisor Replacement Proof-of-Concept/[2024 Hypervisor Replacement Proof-of-Concept.xlsx]2024 Capital - #1
-287-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Artificial Intelligence - Zammo AI and Microsoft Azure AI
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Information Services CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
Zammo AI
1
$32000 USD
$
43,000
43,000
Microsoft Azure AI
12
$1400 USD
$
1,880
22,560
Professional Services\Training
1
$
5,000
5,000 $
TOTAL
70,560
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Zammo AI and Microsoft Azure AI offer conversational artificial intelligence technology that enables organizations to rapidly deploy both web and voice chat bots. The chat bots are capable of accessing a variety of data sources, learning content and behaviours which in turn can provide clear, concise and accurate answers to customers relating to many different requests. Like many organizations, the City of West Kelowna strives to provide excellent service to its customers and to complete as much work as possible with a limited number of staff resources. Artificial Intelligence provides the ability to augment staff by learning information about the organization and providing assistance to customers without the need to call or email the City or find information on their own on the City website or other data sources. AI is often faster, more accurate and more highly available than human beings, meaning customers can get the information they require much quicker and at any time that suites them. The City is only typically able to respond to queries during business hours, whereas artificial intelligence software can be made available to provide 24/7 customer support. With the reduced number of calls and emails being responded to by internal City staff, staff can be trained to support higher value tasks, which reduces workloads and slows the need to add new staff as the City grows. It should be noted that Zammo is presently offering western Canadian municipalities a discounted annual fee, which normally costs $75,000 USD per year, it is being offered for $32,000 USD per year. This price is locked in once a purchase is made and remains active.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
Q1, 2024
Completion Date:
In Service Date:
Q2, 2024
Expected Useful Life:
Ongoing TBD, likely many years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
70,560.00
TOTAL
$
70,560.00
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
Annual Licensing Fees(Zammo):
Capital 1st year
$
-
$
43,000
$
43,000
$
43,000
$
43,000
Annual Licensing Fees(Microsoft Azure AI):
Capital 1st year
$
-
$
22,560
$
22,560
$
22,560
$
22,560
$
65,560
$
65,560
$
65,560
$
65,560
Miscellaneous: Total Additional Operating Costs:
$
-
VERIFIED BY: Department Director/Manager
TC
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES YES
C2024-67
-288-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Artificial Intelligence - Zammo AI and Microsoft Azure AI/[2024 Artificial Intelligence - Zammo AI and Microsoft Azure AI.xlsx]2024 Capital - #1
City of West Kelowna Business Case
Information Service – Artificial Intelligence 2023
Executive Summary The City of West Kelowna is exploring Artificial Intelligence-based technology (AI) as a means to augment staff resources, as well as to improve customer service to its citizens. Artificial Intelligence technology has been developed to a mature enough state that it has been widely adopted and is seeing substantial growth. Other municipalities have begun utilizing this technology successfully for use-cases such as answering citizen questions relating to a variety of topics via chatbots and/or over the phone, which has substantially reduced staffing requirements, which in turn frees up resources to focus on more critical work. Artificial Intelligence technology can transform the citizen experience with chatbots or virtual assistants to help people with a wide range of inquiries, from answering frequently asked questions to providing personalized advice on public services or even assisting with the permit application process. The technology can also integrate with other existing technologies to display information to the public about street cleaning/snow clearing progress and answer questions relating to this information, such as when they can expect their street to be cleared. Additionally, generative AI drives efficiencies by generating new content in the form of text, images, audio, or video. This technology can eliminate repetitive tasks by generating content such as memos, presentations, reports or a variety of other content from input provided by the staff member. Content created by generative AI is generally considered to be a draft or baseline that can be easily edited into a final version, therefore saving staff a substantial amount of time to focus on other tasks. AI is also capable of assisting the City in analyzing data for purposes such as budget forecasting. Not only can Artificial Intelligence free up staff time to work on higher value tasks, but it can also improve customer service provided to citizens. The City is only able to provide support during regular business hours, which leaves long periods of time where citizens are not able to access City services or get answers to questions that are important to them. Artificial Intelligence software is available 24/7, which means that citizens or other agencies can interact with the City at any time and get the information that they require. In general, Artificial Intelligence is also more accurate than relying on humans to answer questions, as AI utilizes deep learning technology and data sets that are presently stored in City systems. What this means is that the AI-based technology can access City systems and/or official City documents, such as bylaws, procedures, etc. that contain the information that the citizen require. Humans are prone to errors as they do not hold the capacity to retain substantial amounts of information or may take a long time and many resources to be trained to have this information. AI can answer questions at an accuracy rate of higher than 90% if implemented correctly, which would be difficult for a human being to replicate. Not only is AI capable of answering questions accurately, but AI is also capable of interpretation and replication of human language via Natural Language Processing technology. This enables AI to mimic human interactions in a natural way that humans can easily interpret. In addition to artificial intelligence-based technology, the City is also looking to leverage automation. Currently the City utilizes the Microsoft 365 and Microsoft Azure platforms, which can leverage tools to 1|Page
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optimize business processes and provide rich analytics as well. This can also augment staff by removing repetitive tasks and improve accuracy of work. The following technology is recommended to enable the City to proceed with the testing and implementation of artificial intelligence and automation:
Zammo AI\Microsoft Azure AI Zammo is a proven, no code conversational AI software platform that runs within the Microsoft Azure AI ecosystem. It simplifies the implementation and maintenance of conversational AI and will allow the City to deploy both chatbots and phone-based virtual assistants. The product is currently being offered at a heavily discounted price to municipalities located within Western Canada. Zammo enables organizations without senior level technical staff who are well versed in artificial intelligence technology to effectively implement and manage the technology in-house, enabling smaller organizations with limited technical resources to effectively implement AI.
Microsoft Copilot This is a new technology being released by Microsoft. It is generative AI, which comes in various versions. It is being proposed that the City adopt two versions at this time. Microsoft 365 Copilot is capable of generating content from within the Microsoft Office 365 suite such as presentations, memos, articles and/or documents of any type. Documents are generated as a draft that can be easily modified to generate a final version, saving substantial amounts of staff time. Microsoft Copilot for Power Apps Solution Development enables technical staff to interact with artificial intelligence based software in order to automate the development of Power Apps workflows in SharePoint Online. SharePoint Online is the City’s electronic records repository. By developing Power App workflows, repetitive tasks within SharePoint Online can be automated including gathering information from staff, filling in meta data, conducting approvals, etc. Rather than technical staff spending days, weeks or even months developing these automated workflows, AI can generate them automatically as a baseline workflow for technical staff to start with, therefore reducing development time substantially. In addition to the two variations of Microsoft Copilot mentioned above, other types of Copilot AI are also being developed by Microsoft in the future that could potentially be adopted by the City to further drive innovation and find efficiencies within the organization.
Microsoft Syntex Microsoft Syntex is an intelligent content processing solution controlling how content is created, processed, discovered and used. Syntex is integrated with Microsoft SharePoint Online and is capable of functions such as automation of business processes and ensuring documents are placed in the correct location with the appropriate metadata so that records management regulatory compliance is achieved. There are far more capabilities within this software, however these would be the areas of focus initially.
2|Page
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Background The City of West Kelowna has needs for additional staffing resources in multiple departments, which is costly and at times difficult to find the required skill sets. The digital services offered to the citizens of the City of West Kelowna are also lacking in comparison to other municipalities in general. Additionally, the City is also always trying to find ways to provide improved customer services and ways to better serve its citizens. Though the City of West Kelowna has plans to offer more electronic services to its citizens, this does not address the other issues and will not keep the City of West Kelowna current with technology available. Historically the City of West Kelowna has lagged behind in technology in some areas and implementing Artificial Intelligence-based technologies not only drives innovation at the City but assists in addressing the issues outline in this business case. In speaking with a neighboring municipality, it was discovered that they had successfully implemented Artificial Intelligence-based technology that had a substantial impact on augmenting staff resources, improving the citizen digital experience and customer service provided to its citizens. The City of West Kelowna maintains many of the same technologies, therefore it was determined that implementing similar technology at the City of West Kelowna would be feasible. This would also provide the opportunity to partner with a neighboring municipality and to collaborate on the development of new technologies while potentially reducing staffing cost to the City. Given that another City has already pioneered this technology in the municipal space successfully, has indicated their willingness to collaborate and has negotiated preferring pricing for municipalities located in Western Canada, it adds to the value of proceeding with this technology.
Business Case Type Type 1 – An evaluation of one proposed action.
The City of West Kelowna has determined that it would be most effective to proceed with technology that tightly integrates with existing systems, is feasible to maintain in-house and has been proven effective by similar organizations.
Goals and Objectives
Improved citizen digital experience Improved customer service Augmentation of staff resources, reducing workload Elimination of repetitive tasks Improved accuracy of work Improved regulatory compliance in records management
3|Page
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Key Stakeholders
Citizens Internal staff Technical staff Neighboring municipalities and/or partner organizations
Boundaries
Responsible AI guiding principles must be established and adhered to including but not limited to the following areas: o Safety\security o Privacy – what data is being accessed? Is it appropriate? o Fairness\without bias o Transparency – how did the software come up with the answer? o Governance o Accuracy – Is the information being provided correct? The goals of AI should be aligned with those of the organization Legal\regulatory compliance must be adhered to, such as FOIPPA regulations Cybersecurity best practices must be followed Policies must be developed and adhered to Risk must be assessed and mitigated
Key Assumptions
City Council is willing to adopt leading edge technology Staff resources will be approved Discounted cost of the technology will remain available Uptake of the technology will be strong
List Alternatives/Options There are alternative products to what is being proposed, however they are not recommended as the City of West Kelowna has adopted the Microsoft 365\Azure platforms, which are tightly integrated with the technology being proposed. Other products will not integrate as well and may result in skills gaps. The products being recommended are low-code no-code products, which mean they are easier for smaller IT teams to implement and maintain. One of the products being recommended is also heavily discounted for Western Canadian municipalities as well, which provides added value over other products. The only feasible alternative would be to forgo this technology and monitor what other technology is released in the future. Artificial Intelligence is being adopted rapidly, many software 4|Page
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manufacturers are integrating this with their products, there will likely be a stage where the City is forced to adopt Artificial Intelligence as it will be incorporated into most products. The City has already adopted Artificial Intelligence in the cybersecurity area, as many of those products now contains forms of AI. Financial Summary In order to implement what is being recommended, the following technology and staff resources will be required.
Staff Resources:
IS Project Coordinator – This is an existing position that would be a dual role, assisting with management of technology projects, as well as facilitating\conducting sessions to identify issues or opportunities to be addressed with the use of Artificial Intelligence or automation technologies. This position would not only work with departments to identify and prioritize use-cases for AI\Automation, but also lead the implementation initiatives. The IS Project Coordinator will also work in conjunction with the IS Manager to establish AI guiding principles, policies and any other work to ready the organization to adopt Artificial Intelligence. o Additional Annual Cost: Already funded(existing position to be repurposed).
Business Systems Analyst – This position would conduct requirements gathering sessions with
the IS Project Coordinator and the departments, implement the new AI software and conduct ongoing implementations and maintenance of the identified AI use-cases. It will be critical to ensure that the technology is implemented correctly and that the information provided is accurate, this will be the role of this Business Systems Analyst. o Additional Annual Cost: $108,834 One-Time Cost Business Systems Analyst IS Project Coordinator Total:
$6,155 Existing FTE $6,155
Ongoing Cost $108,834 Existing FTE $108,834
Technology Resources:
Zammo AI\Microsoft Azure AI Operating Cost Capital Cost(First year) Zammo AI $43,000 $43,000 Microsoft Azure AI $22,560 $22,560 Professional Services\Training $0 $5,000 Total: $65,560 $70,560
Note: The $43,000 annual fee is heavily discounted for Western Canadian municipalities. The list price of the Zammo product for our organization would typically be $75,000 USD($101,366 CAD) in annual 5|Page
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operating fees. It is not guaranteed that this pricing will remain available to the City of West Kelowna into the future if the City were to opt to delay this project.
Microsoft Copilot
Microsoft 365 Copilot Microsoft Copilot for Power Apps Solution Development Professional Services Total:
Operating Cost Capital Cost(First year) $11,000 $11,000 $4,100 $0 $15,100
$4,100 $8,500 $23,600
Microsoft Syntex
Pre-built Transactions Custom Transactions Professional Services
Operating Cost Capital Cost(First year) $1,000 $1,000 $4,000 $4,000 $0 $5,000 Total: $5,000 $10,000
Total Financial Impact: Expenses: Capital Business Systems Analyst IS Project Coordinator Zammo AI Microsoft Azure AI Microsoft 365 Copilot Microsoft Copilot for Power Apps Solution Development Microsoft Syntex - Pre-built Transactions Microsoft Syntex - Custom Transations Professional Services\Training Total:
Operating
$6,155 Existing FTE $43,000 $22,560 $11,000
$108,834 Existing FTE $43,000 $22,560 $11,000
$4,100
$4,100
$1,000 $4,000 $18,500 $110,315
$1,000 $4,000 $0 $194,494
6|Page
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Cost Savings: It is difficult to quantify numbers on how effective the implementation of Artificial Intelligence would be at the City of West Kelowna, however statistics have been included below to show the volume of email, SharePoint documents and phone calls being processed at the City of West Kelowna in order to show the volume of work that could be impacted by the implementation of Artificial Intelligence. In order to provide other metrics for evaluation, another City in the region provided the following statistics for reference:
Nearby City Statistics:
26,000 people accessed their AI service and received 78,000 answers to their questions without any public advertising of the service During tax season 36% of calls were diverted to Artificial Intelligence During a snow event 80% of calls were diverted to Artificial Intelligence
City of West Kelowna Statistics: Email Statistics:
The statistics below show how many emails are sent, received and read by the City in the past 6 months. It should be noted that these statistics also include automatically generated emails, spam, etc, however as outlined below, there is a heavy volume of email processed by staff that could be reduced with the use of AI, this would therefore reduce overall cost to the City.
Emails sent: 215,237 Emails received: 695,307 Emails read: 628,976
Phone Statistics:
The City of West Kelowna receives a large volume of phone inquiries, which is an area that Zammo\Microsoft Azure AI excels. It is anticipated that during high volume periods such as snow events, annual street cleaning, property tax season and other peak period, call volumes to staff could be reduced dramatically, freeing up time to focus on other tasks. The City processed approximately 18,000 calls in the past 60 days.
7|Page
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SharePoint Online Statistics:
The City is still transitioning to the Microsoft SharePoint Online platform, however the chart below shows substantial growth in files being stored in SharePoint Online. As files that are moved into the SharePoint Online they need to be stored in the correct location and to have meta data applied for Records Management compliance. Data entry is time consuming for staff and records management practices must be followed. Implementation of AI will potentially reduce staff effort to manage these files and increase accuracy of information required for Records Management purposes. With less effort being put towards managing the data, less staff time would be used, reducing cost to the City.
Total files: 208,522
8|Page
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CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Microsoft Syntex Proof-of-Concept
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Information Services CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
1
$
5,000.00
5,000
Additional Pre-Built Transactions
1,000,000.00
$
0.00
1,000
Additional Custom Transactions
40,000.00
$
0.10
4,000
Professional Services
10,000
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Microsoft Syntex is an intelligent content processing solution controlling how content is created, processed, discovered and used. Syntex is integrated with Microsoft SharePoint Online and is capable of functions such as automation of business processes and ensuring documented are placed in the correct location with appropriate metadata so that records management compliance is achieved. These are only a small subset of the features available in Microsoft Syntex. The City of West Kelowna is presently working towards migrating to Microsoft SharePoint Online as a part of a Paperless/Records Management initiative. A large number of files, as well as paper documents are being moved to the new software. This request is to fund a proof-of-concept of Microsoft Syntex in order to determine if the software is a good fit for a broader rollout to increase efficiencies in business processes and accuracy/efficiency of staff work within the organization. Microsoft Syntex has the potential to reduce low-skill, repetitive tasks when saving files into the SharePoint Online environment, freeing up staff time to work on higher-value tasks. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure Upgraded / Expanded Infrastructure
X
Start Date:
Q1, 2024
Completion Date:
In Service Date:
Q4, 2024
Expected Useful Life:
Q4, 2024 TBD, likely many years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
10,000
TOTAL
$
10,000
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
$
-
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
5,000
$
5,000
$
5,000
$
5,000
$
5,000
$
5,000
$
5,000
$
5,000
VERIFIED BY: Department Director/Manager
TC
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES YES
C2024-68
-297-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Artificial Intelligence - Microsoft Syntex Proof-of-Concept/[2024 Artificial Intelligence - Microsoft Syntex Proof-of-Concept.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Microsoft Co-Pilot Proof-of-Concept
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Information Services CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
Microsoft Co-Pilot(O365) Licenses
20
550
11,000
Professional Services(Co-Pilot O365)
1
4,100
4,100
Professional Services(Co-Pilot Power Apps Solution Development)
1
8,500
8,500
23,600
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) Microsoft Co-Pilot Office 365 and Power Apps Solution Development
Microsoft Co-Pilot is generative artificial intelligence, which means that it is capable to creating content based on information that it has learned. CoPilot is tightly integrated with the Microsoft 365 suite of software and is capable of learning typical staff behaviours and content being created, then producing draft documents automatically that staff can simply tweak to complete. These could include documents produced in Microsoft software such as Word, Excel, Power Point, etc, which could relate to a variety of use-cases such as automatically generating meeting minutes, creating presentations, memos, statement of works, etc. The City of West Kelowna has already invested in the Microsoft 365 platform, which enables the City to implement Microsoft Co-Pilot as the base level of licensing is already in place. Microsoft Co-Pilot provides the opportunity to automate repetitive, lowskill tasks, freeing up staff time to focus on higher value tasks and to potentially reduce workload requirements of staff, slowing the need to add FTEs as the City grows. This budget request is to procure the required additional Co-Pilot licenses to conduct a proof-of-concept of Co-Pilot for Office 365 with up to 20 staff members in order to assess the impact of the technology prior to a broader rollout. This request also includes funding for professional services to assist the City in implementing the new software. In addition to streamlining the creation of repetitive tasks for staff, this request will also assist in testing Co-Pilot for Power Apps Solution Development, which is an automation platform that the City of West Kelowna is currently utilizing within the Microsoft SharePoint Online platform. Co-Pilot can be leveraged to automate the development of workflows within the SharePoint Online environment which could potentially save substantial amounts of senior level Information Services staff time. Given that pricing has yet to be released for Co-Pilot for Power Platform, a small amount of existing operating budget will be allocated for a basic proof-of-concept, if successful additional funds will be requested in 2025 to expand the platform. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
Q1, 2024
Completion Date:
In Service Date:
Q1, 2024
Expected Useful Life:
Q4, 2024 TBD, likely many years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
23,600.00
TOTAL
$
23,600.00
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
15,100
$
15,100
$
15,100
$
15,100
$
15,100
$
15,100
$
15,100
$
15,100
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
$
-
VERIFIED BY: Department Director/Manager CAO: Purchasing:
2024 Budget
TC
Budgetary Pricing Attached
PG
Business Case/Other Backup Attached Project Code (To be assigned by Finance)
YES YES
C2024-69
-298-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Artificial Intelligence - Microsoft Co-Pilot Proof-of-Concept/[2024 Artificial Intelligence - Microsoft Co-Pilot Proof-of-Concept.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Operations Yard IT Equipment
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Information Services CAPITAL COST
Quantity:
Other (Please explain in description) ___________
Unit Cost:
Quantity
Total Cost:
Standard Desktops
6
$
1,700
$
10,200
24 inch Monitors /w webcam
4
$
380
$
1,521
Desk Phones
2
$
421
$
843 4,404
55 inch Interactive Displays
2
$
2,202
$
55 inch Non-Interactive Display
1
$
1,240
$
1,240
75 inch Interactive Display
1
$
3,736
$
3,736
MS Teams Room Hardware
1
$
8,303
$
8,303
Wireless Access Points
2
$
707
$
1,414
Network Racks
2
$
1,275
$
2,550
Patch Panels, UPS, Cable Management, etc
2
$
2,800
$
5,600
8 Port Access Switch
1
$
1,135
$
1,135
24 Port Access Switch
1
$
3,625
$
3,625
Professional Services
1
$
5,000
$
5,000
$
49,570
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
5 x standard workstations - 3 for meeting rooms,1 for Parks workshop and 2 for new workstations 4 x 24 inch monitors, 2 /w integrated webcams for new workstations 2 x standard desk phones for new workstations 2 x 55 inch interactive displays for small meeting rooms 1 x 55 inch display for the Parks workshop 1 x 75 inch interactive display for the large meeting room 1 x MS Teams Room hardware for large meeting room(includes conference phone functionality) 2 x wireless access points - for workshops and mechanics shop 2 x Dust proof network racks - for workshops and mechanics shop 2 x patch panels, UPS's, cable management and other peripherals for network racks - for workshops and mechanics shop 1 x 8 port access switch - for workshops 1 x 24 port access switch - for mechanics shop $5000 allowed for professional services to assist as required for network wiring terminations, testing and any other required labor that cannot be addressed inhouse 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
TBD
Completion Date:
In Service Date:
TBD
Expected Useful Life:
TBD 4-7 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
49,570
TOTAL
$
49,570
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
Wireless Access Points Annual Operating Cost Access Switches Annual Operating Cost
$582 $221
$582 $221
$582 $221
$582 $221
$582 $221
Total Additional Operating Costs:
$803
$803
$803
$803
$803
VERIFIED BY: Department Director/Manager
TC
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
YES YES
C2024-70
-299-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Network SFP Modules
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Information Services CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
$
-
Meraki MA-SFP-10GB-LR
2
$
3,500
$
7,000
Meraki MA-SFP-10GB-ER
2
$
8,750
$
17,500
$
-
$
24,500
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) Cisco Meraki SFP Modules(2 x MA-SFP-10GB-LR, 2 x MS-SFP-10GB-ER)
Cisco Meraki only officially supports Cisco Meraki branded SFP modules, which are what is used to connect their network equipment to our fibre network. We have procured mainly 3rd party SFP modules in order to save substantial cost, however it is recommended to have some Cisco Meraki SFP modules available in the event that there is a network failure at City sites in order to ensure the vendor is willing to provide support as with the 3rd party SFP modules they may ask that we replace them with Cisco Meraki branded products in order to provide support. If that were to happen and we do not have Cisco Meraki branded SFP modules available, it could result in a prolonged outage. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
Q1, 2024
Completion Date:
Q1, 2024
In Service Date:
Q1, 2024
Expected Useful Life:
5-10 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
24,500
TOTAL
$
24,500
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
VERIFIED BY: Department Director/Manager
TC
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
YES YES
C2024-71
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Network Replacement - SFP Modules/[2024 Network Replacement - SFP Modules.xlsx]2024 Capital - #1
-300-
-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Police Car - High Mileage Vehicle - Replacement DEPARTMENT Police Services CAPITAL COST
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
x
Other (Please explain in description) ___________ Unit Cost:
Quantity: 1 Gas Uility Vehicle
$67,652
1
$
Total Cost:
$67,652
$67,652
$
TOTAL
67,652
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Post Garage has determined that KL5101 (2014 Ford Taurus) will meet replacement criteria for mileage this fiscal year. It will be taken out of circulation and replaced with a Gas Utility SUV. The cost reflected in this request is at current market value and may not be the actual cost at the time of the purchase. We may have to add 10-15% of the cost depending on when the purchase is made by Post Garage. Also, this request does not included any unforseen circumstances such as, a motor vehicle accident that would write-off a police vehicle, or repairs that are not economical and an additional purchase of a police vehicle is required. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure Upgraded / Expanded Infrastructure
X
Start Date:
Early 2024
Completion Date:
In Service Date:
Mid 2024
Expected Useful Life:
Mid 2024 4 years/180,000 km
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
67,652
TOTAL
$
67,652
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
TS
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-72
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Police Vehicle Requests/[2024 High Mileage Vehicle - Replacement.xls.xlsx]2024 Capital - #1
-301-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Strategic Priority:
ALPR (Automated License Plate Recognition) DEPARTMENT
x
Health & Safety: Equipment Replacement:
Master Plan: Police Services
CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity: 1 ALPR Unit
1 $
Total Cost: 20,930
TOTAL
$
-
$
20,930
$
20,930
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) ALPR would assist our traffic members with identifying more serious offences, which otherwise could go undetected. This would greatly assist us in removing more high risk drivers from our streets, and would ultimately make our community safer. This will also be an excellent tool to assist with front line policing in proactive enforcement and preventative measures. The ALPR would be used in high volume locations, which would be the best use of this device. We would also, set up enhanced traffic enforcement shifts, which would allow the members to take the ALPR into our surrounding communities and through partnership and consultation with the detachment commanders, we would target their most troubled areas. We would also use the ALPR in conjunction with other enforcement initiatives. (IE: Counter Attack Roadblocks) ALPR Unit : - 3M/PIPS ALPR System, 3 Camera System, Software, PWR HARNES - Mobile Camera bracket systems, Whelen Legacy/Justice Lightbars, 3 cameras - Installation and Labour and General Shop Supplies
Protentional for cost recovery from the Province and Other jurisdictions that would be benefiting them
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
Early 2024
Completion Date:
Mid 2024
In Service Date:
Mid 2024
Expected Useful Life:
5-7 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
20,930
TOTAL
$
20,930
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
TS
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
YES YES
C2024-73
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/ALPR (Automated License Plate Recognition)/[2024 Capital Request - ALPR.xlsx]2024 Capital - #1
-302-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM
Strategic Priority:
RCMP Additional Police Vehicle for GD - NEW DEPARTMENT
X
Health & Safety: Equipment Replacement:
Master Plan: Police Services
CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity: 1 Gas Utility Vehicle
Total Cost:
$ 67,652.00
TOTAL
$
-
$
67,652
$
67,652
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The increase in fleet size relates to the priority of public safety in the West Kelowna Municipality. Post Garage is in the process of completing a vehicle assessment to determine whether or not we will be able to receive additional vehicles. The Detachment has seen the growth of 2 FTE Members in the General Duty area and in turn there is an increased demand on day to day Police transport needs. The additional General Duty vehicle added to the fleet will allow Members to carry out their duties to meet the policing demands of the community.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
Early 2024
Completion Date:
In Service Date:
Mid 2024
Expected Useful Life:
Mid 2024 4 years/180,000 km
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
67,652
TOTAL
$
67,652
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
TS
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-74
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Police Vehicle Requests/[2024 Additional Police Vehicle For GD - 1st.xls.xlsx]2024 Capital - #1
-303-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Strategic Priority:
RCMP Additional Police Vehicle for GD - NEW DEPARTMENT
X
Health & Safety: Equipment Replacement:
Master Plan: Police Services
CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity: 1 Gas Utility Vehicle
Total Cost:
$ 67,652.00
TOTAL
$
-
$
67,652
$
67,652
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The increase in fleet size relates to the priority of public safety in the West Kelowna Municipality. Post Garage is in the process of completing a vehicle assessment to determine whether or not we will be able to receive additional vehicles. The Detachment has seen the growth of 2 FTE Members in the General Duty area and in turn there is an increased demand on day to day Police transport needs. The additional General Duty vehicle added to the fleet will allow Members to carry out their duties to meet the policing demands of the community.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure
Start Date:
Early 2024
Completion Date:
In Service Date:
Mid 2024
Expected Useful Life:
Mid 2024 4 years/180,000 km
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
67,652
TOTAL
$
67,652
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
TS
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-75
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Police Vehicle Requests/[2024 Additional Police Vehicle For GD - 2nd.xls.xlsx]2024 Capital - #1
-304-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM SCADA Backbone & Upgrades
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Public Works - Utilities CAPITAL COST
x
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
TOTAL
$
250,000
$
-
$
250,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) Ongoing (year 2 of 5) replacement of legacy SCADA communications equipment inherited from WID, LID, and the RDCO. The SCADA communications (water and sewer utility network) wireless radio hardware is aging and beyond the end of its recommended lifespan. In the interests of having a reliable, well performing SCADA communications network, the City has started on a multi year program to replace this hardware in 2023. This request is for year two improvements with a 20% contingency to account for inflation. The SCADA communications network is critical to the operation of City of West Kelowna water and sewer infrastructure such as booster pumps, lift stations, reservoirs, etc. It is critical to ensure network communications with this infrastructure is reliable and secure in order to provide reliable utility services to residents of the City of West Kelowna. If this infrastructure is not replaced, the City risks communication issues with this critical infrastructure which could impact the City's ability to distribute drinking water to the residents effectively and impact the ability for the Utilities to respond quickly to afterhours issues with water and sewer infrastructure. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Q1 2023
Start Date:
Upgraded / Expanded Infrastructure
YES
Renewal Infrastructure
YES
Completion Date:
In Service Date:
Q4 2024
Expected Useful Life:
Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
Power Creek New
$
83,333
Reserves
Rose Valley New
$
83,333
Reserves
Sewer
$
83,334
TOTAL
$
250,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
NO
CAO:
PG
Business Case/Other Backup Attached
YES
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
C2024-76
-305-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/SCADA System Backbone and Upgrades/[2024 SCADA System Backbone and Upgrades.xlsx]2024 Capital - #1
City of West Kelowna Water Distribution and Wastewater Collection SCADA System Evaluation Report 8.0 Summary 8.1
The existing City of West Kelowna Water Distribution and Wastewater Collection SCADA system relies on a heterogeneous mixture of communication technologies to gather data from most of the cities water and wastewater sites. Some of the technologies are obsolete and some of the sites not currently monitored should be added to the SCADA system.
8.2
There is a risk that as obsolete technology ages it will become more expensive and eventually impossible to repair or replace in kind leading to site down time.
8.3
An upgraded SCADA system is proposed that includes a routed IP network using modern radios. The network will include a high-speed backbone. Sites using obsolete or nonstandard PLC hardware will be upgraded to modern, standard controllers.
8.4
The radios in this system operate over a frequency range that includes licensed spectrum if the City wants control over the backbone frequency.
8.5
There is an opportunity that other municipal radio systems (e.g. 911) will be able to mount antennas on the proposed 140’ CSA tower at the Rosewood Reservoir.
8.6
The total estimated optional costs for the project, including a 20% contingency, is $160,602.
8.7
The total estimated cost for the project, including a 20% contingency, spread over five years, is $1,787,058.
21
-306-
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Ͳϳϵ
ŝƚLJ ŚĂůů Ϯϯ ',nj WƚW ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϭϰϳͬϮϵ
ϭϬ͘ϭϬ͘Ϯϰϱ͘ϭ
ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϮϬϳͬϯϭ ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϮϭϮͬϯϭ
ĂƌƚůĞLJ ^ŚŽƉ ZŽƵƚĞƌ >Ž ϭϬ͘Ϯϱϰ͘Ϯϱϯ͘ϮϰϱͬϯϮ
ŝƚLJ ,Ăůů E d ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϮϬϵͬϯϭ DĂŝŶƚĂŝŶĞĚ ďLJ t< /d ĨŽƌ ƌĞŵŽƚĞ ĂĐĐĞƐƐ > ůůŽǁ ϭϬ͘ϭϬ͘ϮϰϬ͘ϬͬϮϰ > ůůŽǁ ϭϬ͘ϭϬ͘ϮϱϬ͘ϬͬϮϰ
ϯ͘ϱ <ŵ
Ͳϳϳ
Ͳϲϵ
ͲϴϬ
ZŽƐĞǁŽŽĚ ŽŽƐƚĞƌ ϵϬϬ ƌŝĚŐĞ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϭϳϬ
ͲϲϮ
ͲϱϮ
dĂůƵƐ ZĞƐ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϲϳ ϭϬ͘ϭϬ͘ϲϳ͘ϭ ϭϬ͘Ϯϱϰ͘ϲϳ͘ϭ
Ͳϰϱ
WŝŶĞǁŽŽĚ sŝůůĂ WŵƉ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϭϲϱ ϭϬ͘ϭϬ͘ϲϱ͘ϭ ϭϬ͘ϮϭϬ͘ϲϱ͘ϭ
Ͳϱϳ
ĞǀŽŶ ŽƵƌƚ >ŝĨƚ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϭϳϬ ϭϬ͘ϮϬ͘ϳϬ͘ϭ ϭϬ͘ϮϮϬ͘ϳϬ͘ϭ
Ͳϲϲ
ͲϴϭΎ
ŽƵĐŚĂƌŝĞ WZs ϭϬ͘Ϯϱϰ͘Ϯϰϭ͘ϯϯ ϭϬ͘ϭϬ͘ϯϯ͘ϭ ϭϬ͘Ϯϱϰ͘ϯϯ͘ϭ
ͲϵϭΎ
WĞďďůĞ ĞĂĐŚ >ŝĨƚ ϭϬ͘Ϯϱϰ͘Ϯϰϭ͘ϭϯϱ ϭϬ͘ϮϬ͘ϯϱ͘ϭ
,ĂLJŵĞŶ >ŝĨƚ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϭϲϳ ϭϬ͘ϮϬ͘ϲϳ͘ϭ ϭϬ͘ϮϮϬ͘ϲϳ͘ϭ
tĞƐƚůĂŬĞ 'ƌŝŶĚĞƌ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϭϲϲ ϭϬ͘ϮϬ͘ϲϲ͘ϭ
^ŽĐĐĞƌ ŽŵĞ >ŝĨƚ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϭϲϱ ϭϬ͘ϮϬ͘ϲϱ͘ϭ
ZŽƐƐ ZĚ >ŝĨƚ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϭϲϰ ϭϬ͘ϮϬ͘ϲϰ͘ϭ
ŶƐŝŐŶ >ŝĨƚϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϭϲϯ ϭϬ͘ϮϬ͘ϲϯ͘ϭ
ĂƐƚ ŽƵŶĚĂƌLJ >ŝĨƚ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϭϲϮ ϭϬ͘ϮϬ͘ϲϮ͘ϭ
^ƚĞǀĞŶƐ >ŝĨƚ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϭϲϭ ϭϬ͘ϮϬ͘ϲϭ͘ϭ
ƌĞŶƚǁŽŽĚ >ŝĨƚ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϭϲϬ ϭϬ͘ϮϬ͘ϲϬ͘ϭ
ͲϴϮ
>/ ͬt< /ŶƚĞƌĐŽŶĐƚ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϲϭ ϭϬ͘ϭϬ͘ϲϭ͘ϭ
ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϭϵϯͬϮϵ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϭ ϭϬ͘ϭϬ͘ϲϬ͘ϭ
ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϲϭͬϮϲ ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϭϱϬͬϮϵ
ͲϴϬ
DĐWŚĂŝů ZĞƐ ϵϬϬ W ϰϵ ϭϬ͘ϭϬ͘ϲϮ͘Ϯϱϰ ϭϬ͘Ϯϱϰ͘Ϯϰϵ͘ϭ ϭϬ͘ϭϬ͘ϮϮϭ͘ϭ
DĐWŚĂŝů ZĞƐ ϵϬϬ ^D ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϲϮ ϭϬ͘ϭϬ͘ϲϮ͘ϭ
ϭϬ͘ϭϬ͘ϳϬ͘ϭ
ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘Ϯϭϯͬϯϭ
ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘Ϯϭϴͬϯϭ
ϭϬ͘Ϯϱϰ͘ϮϰϮ͘ϳϬ
ZŽƐĞǁŽŽĚ ŽŽƐƚĞƌ ZŽƵƚĞƌ >Ž ϭϬ͘Ϯϱϰ͘Ϯϱϯ͘ϳϬͬϯϮ
dĂůƵƐ WZs ϭ ϭϬ͘Ϯϱϰ͘ϲϳ͘ϲϵ ϭϬ͘ϭϬ͘ϲϵ͘ϭ
^ŚĂŶŶŽŶ tŽŽĚƐ ŽŽƐƚĞƌ ϭϬ͘Ϯϱϰ͘ϲϳ͘ϲϴ ϭϬ͘ϭϬ͘ϲϴ͘ϭ
WŝŶĞǁŽŽĚ sŝůůĂ ZĞƐ ϭϬ͘ϮϭϬ͘ϲϱ͘ϲϲ ϭϬ͘ϭϬ͘ϲϲ͘ϭ
^ŽŵŵĞƌƐĞƚ >ŝĨƚ ϭϬ͘ϮϮϬ͘ϳϬ͘ϭϳϭ ϭϬ͘ϮϬ͘ϳϭ͘ϭ
WĞƚƚŵĂŶ ŽŽƐƚĞƌ ϭϬ͘ϮϮϬ͘ϲϳ͘ϳϭ ϭϬ͘ϭϬ͘ϳϭ͘ϭ
,ŽƌŝnjŽŶ sŝůůĂŐĞ >ŝĨƚ ϭϬ͘ϮϮϬ͘ϲϳ͘ϭϲϵ ϭϬ͘ϮϬ͘ϲϵ͘ϭ
&ĂƵůŬŶĞƌ ƌĞĞŬ >ŝĨƚ ϭϬ͘ϮϮϬ͘ϲϳ͘ϭϲϴ ϭϬ͘ϮϬ͘ϲϴ͘ϭ
ZŽƐĞǁŽŽĚ ZĞƐ ZŽƵƚĞƌ >Ž ϭϬ͘Ϯϱϰ͘Ϯϱϯ͘ϰϮͬϯϮ
t / K> ϭϬ͘Ϯϱϰ͘Ϯϰϭ͘ϯϮ ϭϬ͘ϭϬ͘ϯϮ͘ϭ
Ͳϱϵ
Ͳϱϯ
ͲϲϬ
tŚŝƚǁŽƌƚŚ >ŝĨƚ ϭϬ͘Ϯϱϰ͘Ϯϰϭ͘ϭϯϰ ϭϬ͘ϮϬ͘ϯϰ͘ϭ
^ƵŶŶLJƐŝĚĞ WƵŵƉ ϭϬ͘Ϯϱϰ͘Ϯϰϳ͘Ϯ ϭϬ͘ϭϬ͘ϮϬϮ͘ϭ
Ͳϱϱ
ͲϳϮ
Ͳϳϱ
ͲϱϱΎ
Ͳϱϵ
Ͳϴϯ
ZŽƐĞǁŽŽĚ ZĞƐ ϵϬϬ W ϰϮ ϭϬ͘Ϯϱϰ͘ϮϰϮ͘Ϯϱϰ
Ͳϰϳ
ZĞŝƐůŝŶŐ >ŝĨƚ ϭϬ͘Ϯϱϰ͘ϯϯ͘ϯϲ ϭϬ͘ϮϬ͘ϯϲ͘ϭ
DĞŶƵ ZŽĂĚ ŽŽƐƚĞƌ ϰϱϬ W ϰϳ ϭϬ͘ϭϬ͘ϯϭ͘Ϯϱϰ ϭϬ͘Ϯϱϰ͘Ϯϰϳ͘ϭ
Ͳϰϳ ϰϮϬ DďƉƐ &Ƶůů ƵƉůĞdž ΨϭϲϬϬ ͬ zĞĂƌ ϳ͘Ϭϱ <ŵ ϭϵ͘ϱͲϯϵŵŵ
ZŽƐĞǁŽŽĚ ZĞƐ Ϯϯ ',nj WƚW ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϭϰϴͬϮϵ
ZŽƐĞǁŽŽĚ ZĞƐ ϰ͘ϵ ',nj ^D ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϲϮͬϮϲ
^ƵŶŶLJďƌĞĂ >ŝĨƚ ϭϬ͘Ϯϱϰ͘Ϯϰϭ͘ϭϯϯ ϭϬ͘ϮϬ͘ϯϯ͘ϭ
WƌŝƚĐŚĂƌĚ >ŝĨƚ ϭϬ͘Ϯϱϰ͘Ϯϰϭ͘ϭϯϮ ϭϬ͘ϮϬ͘ϯϮ͘ϭ
DĞŶƵ ZŽĂĚ ŽŽƐƚĞƌ ϭϬ͘Ϯϱϰ͘Ϯϰϭ͘ϯϭ ϭϬ͘ϭϬ͘ϯϭ͘ϭ
ŽƵĐŚĞƌŝĞ >ŽǁĞƌ ϭϬ͘Ϯϱϰ͘Ϯϰϭ͘ϯϰ ϭϬ͘ϭϬ͘ϯϰ͘ϭ
,ŝƚĐŚĞŶĞƌ >ŝĨƚ ϭϬ͘Ϯϱϰ͘Ϯϰϭ͘ϭϯϭ ϭϬ͘ϮϬ͘ϯϭ͘ϭ
'ƌĞĞŶ ĂLJ >ŝĨƚ ϭϬ͘Ϯϱϰ͘Ϯϰϭ͘ϭϯϬ ϭϬ͘ϮϬ͘ϯϬ͘ϭ
ϭϯ͘ϱ <ŵ
Ͳϰϱ
Ͳϳϳ
Ͳϲϭ
Ͳϳϲ
ͲϱϬ
Ͳϱϳ
Ͳϳϱ
Ͳϰϱ
ĂƐĂ ZŝŽ >ŝĨƚ ϭϬ͘Ϯϱϰ͘Ϯϰϯ͘ϭϵϭ ϭϬ͘ϮϬ͘ϵϭ͘ϭ
Ͳϲϲ
Ͳϱϳ
ͲϱϮ
ŽƵĐŚĞƌŝĞ ZĞƐ ϵϬϬ W ϰϭ ϭϬ͘Ϯϱϰ͘Ϯϰϭ͘Ϯϱϰ
ϭϬ͘ϭϬ͘ϯϬ͘ϭ
ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϯϭͬϮϲ ϭϬ͘Ϯϱϰ͘Ϯϰϭ͘ϭ
ŽƵĐŚĞƌŝĞ ZĞƐ ZŽƵƚĞƌ >Ž ϭϬ͘Ϯϱϰ͘Ϯϱϯ͘ϰϭͬϯϮ
ŽƵĐŚĞƌŝĞ ZĞƐ ϰ͘ϵ ',nj ^D ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϯϮͬϮϲ
ƌŝĚŐĞǀŝĞǁ >ŝĨƚ ϭϬ͘Ϯϱϰ͘Ϯϰϯ͘ϭϵϬ ϭϬ͘ϮϬ͘ϵϬ͘ϭ
Ͳϳϴ
ͲϮϮ ϳϱϬ DďƉƐ &Ƶůů ƵƉůĞdž ΨϭϰϬ ͬ zĞĂƌ ϯ͘ϰϬ <ŵ ϴ͘ϱͲϰϭŵŵ
^ŵŝƚŚ ƌĞĞŬ ZĞƐ ϴϬ ',nj WdW ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϭϬϳͬϮϵ
ͲϳϬ
ͲϴϮ
<ĞƚƚůĞ sĂůůĞLJ hs ϵϬϬ W ϰϯ ϭϬ͘Ϯϱϰ͘Ϯϰϯ͘Ϯϱϰ
ϭϬ͘Ϯϱϰ͘Ϯϰϯ͘ϭ ϭϬ͘ϭϬ͘ϵϬ͘ϭ
ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϭϭͬϮϲ
<ĞƚƚůĞ sĂůůĞLJ hs >Ž ϭϬ͘Ϯϱϰ͘Ϯϱϯ͘ϰϯͬϯϮ
ƐƋƵŝƚŚ WZs ϭϬ͘Ϯϱϰ͘ϮϰϬ͘ϯ ϭϬ͘ϭϬ͘ϯ͘ϭ
^ŵŝƚŚ ƌĞĞŬ ZĞƐ ϵϬϬ W ϰϬ ϭϬ͘Ϯϱϰ͘ϮϰϬ͘Ϯϱϰ
ZĞƐ͕WƵŵƉ͕ ŝdžŝĞ ZĞƐ ^ ϭϬ͘ϭϬ͘ϭ͘ϮͲϮϱϰ
ϭϬ͘Ϯϱϰ͘ϮϰϬ͘ϭ ϭϬ͘ϭϬ͘ϭ͘ϭ
ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϭϬϱͬϮϵ
ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϳϬͬϮϵ
^ŵŝƚŚ ƌĞĞŬ ZĞƐ ZŽƵƚĞƌ >Ž ϭϬ͘Ϯϱϰ͘Ϯϱϯ͘ϰϬͬϯϮ
^ŵŝƚŚ ƌĞĞŬ ZĞƐ ϴϬ ',nj WdW ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϲϴͬϮϵ
ͲϮϭ ϳϱϬ DďƉƐ &Ƶůů ƵƉůĞdž ΨϭϰϬ ͬ zĞĂƌ ϴϬϬ ŵ ϭϯϲͲϮϰϴ ŵŵ
>Ăƚ ϭ ϴϬ ',nj WdW ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϲϳͬϮϵ
<ĞƚƚůĞ sĂůůĞLJ hs ϰ͘ϵ ',nj W ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϭϮͬϮϲ
ϭ <ŵ
t< >ĂŬĞ WƵŵƉ ϭϬ͘Ϯϱϰ͘Ϯϱϭ͘Ϯ ϭϬ͘ϭϬ͘ϮϰϮ͘ϭ
ĂƚĂďĂƐĞ ϭϵϮ͘ϭϲϴ͘ϭ͘ϭϬϮ
^ ϭϬ͘ϭϬ͘ϮϱϬ͘ϮͲϮϱϰ
ϭϬ͘ϭϬ͘ϮϱϬ͘ϭ
ϭϬ͘Ϯϱϰ͘ϮϱϬ͘ϭ
ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘Ϯϭϵͬϯϭ
ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϭϵϴͬϮϵ
Ͳϳϴ
ZŽƐĞ sĂůůĞLJ WůĂŶƚ ϵϬϬ W ϱϬ ϭϬ͘Ϯϱϰ͘ϮϱϬ͘Ϯϱϰ
ZŽƐĞ sĂůůĞLJ WůĂŶƚ ZŽƵƚĞƌ >Ž ϭϬ͘Ϯϱϰ͘Ϯϱϯ͘ϮϱϬͬϯϮ
ůĂĐŬǁŽŽĚ ŽŽƐƚĞƌ ϰϱϬ W ϱϭ ϭϬ͘ϭϬ͘ϮϮϮ͘Ϯϱϰ ϭϬ͘Ϯϱϰ͘Ϯϱϭ͘ϭ
ůĂĐŬǁŽŽĚ ŽŽƐƚĞƌ ϭϬ͘Ϯϱϰ͘Ϯϰϵ͘Ϯ ϭϬ͘ϭϬ͘ϮϮϮ͘ϭ
ZŽƐĞ sĂůůĞLJ Ăŵ ϭϬ͘Ϯϱϰ͘ϮϱϬ͘Ϯ ϭϬ͘ϭϬ͘Ϯϱϭ͘ϭ
ZŽƐĞ sĂůůĞLJ ZĞƐ ϴϬ ',nj WƚW ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϭϵϲͬϮϵ
ͲϮϭ ϳϱϬ DďƉƐ &Ƶůů ƵƉůĞdž ΨϭϰϬ ͬ zĞĂƌ ϵϱϬŵ ϭϭϰͲϮϭϳŵŵ
ZŽƐĞǁŽŽĚ ZĞƐ ϴϬ ',nj WƚW ϭϬ͘Ϯϱϰ͘Ϯϱϰ͘ϭϵϱͬϮϵ
ĞĚŝĐĂƚĞĚ ^D& ϭϬϬϬ ^ Ͳ y ĨŽƌ ĂƚĂďĂƐĞ ^ŚĂƌŝŶŐ
>d ĞůůƵůĂƌ 'Z ŽǀĞƌ /W^
dϯ ŽƉƉĞƌ s ^>Ϯ
ϰ͘ϵ ',nj ,ŝŐŚƐƉĞĞĚ >ŝŶŬ
ϵϬϬ Žƌ ϰϱϬ D,nj
d ϲ
ŽƌĞ ϰ͘ϵ ',nj >ŝŶŬ
ŽƌĞ dϯ ŽƉƉĞƌ s ^>Ϯ
ŽƌĞ ^D& ϭϬϬϬ ^ Ͳ y
ŽƌĞ dϲ
&ŝďĞƌ ƉŝŶĐŚĞĚ ůŽŽƉ ƚŽ ŝƚLJ ,Ăůů ďĂĐŬĞĚ ƵƉ ǀŝĂ ϰ͘ϵ ',nj ZĂĚŝŽƐ
&ŝďĞƌ ƉŝŶĐŚĞĚ ůŽŽƉ ƚŽ WŽǁĞƌƐ tdW ďĂĐŬĞĚ ƵƉ ǀŝĂ dϯ s ^>Ϯ
KƌĂŶŐĞ ƐŝŐŶĂů͗ DĂƌŐŝŶĂů ƉĂƚŚ ĨŽƌ ϵϬϬ hŶůŝĐĞŶĐĞĚ͕ K< ϵϬϬ >ŝĐĞŶĐĞĚ
ZĞĚ ƐŝŐŶĂů͗ WŽŽƌ ƉĂƚŚ ĨŽƌ ϵϬϬ hŶůŝĐĞŶĐĞĚ͕ K< ϵϬϬ >ŝĐĞŶĐĞĚ
,ŽƌŝnjŽŶ sŝůůĂŐĞ >ŝĨƚ͗ ^ŝŐŶĂů ŵĂLJ ŝŵƉƌŽǀĞ ŽŶĐĞ ZŽƐĞǁŽŽĚ ƚŽǁĞƌ ŝƐ ŝŶƐƚĂůůĞĚ
&ĂůŬŶĞƌ >ŝĨƚ͗ ^ŝŐŶĂů ŵĂLJ ŝŵƉƌŽǀĞ ŽŶĐĞ ZŽƐĞǁŽŽĚ ƚŽǁĞƌ ŝƐ ŝŶƐƚĂůůĞĚ
^ƚĞǀĞŶƐ >ŝĨƚ͗ ^ŝŐŶĂů ƐŚŽǁŶ ĨƌŽŵ ƌĞŵŽƚĞ ƉŽůĞ ďĞƐŝĚĞ ƌLJ DĂƌŝŶĂ
EŽƚĞƐ͗ ůů ŶĞƚǁŽƌŬƐ ͬϮϰ ƵŶůĞƐƐ ŽƚŚĞƌǁŝƐĞ ŶŽƚĞĚ
ŝƚLJ ŽĨ tĞƐƚ <ĞůŽǁŶĂ WƌŽƉŽƐĞĚ ^ ZĂĚŝŽ EĞƚǁŽƌŬ ZĞǀ ϴ ʹ :ƵŶĞ ϮϬϮϮ
-308-
Tallus PRV #1
Asquith PRV
Tallus PRV #2
To Black Knight From Black Knight
Terrace Mtn
Bear Lake
Mt. Boucherie Reservoir Mt. Boucherie Booster
Shannon Woods Booster
Rosewood Booster
Sewer - Modpac Water - Cable Water - Dialup Water - Extended Ethernet Water - Freewave
Communication Channel Legend
Lakeview Cove Booster
Pinewood Villa Booster
Pinewood Villa Reservoir
Water - Modpac Water - Motorola Canopy Water - Radio IO Water - Viper Water - Xetawave
Pettman Booster
To/From Blue Grouse
Bear Creek Valve
Bear Creek Monitor
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Fire Hydrant Coverage
Strategic Priority:
Invest in Infrastructure
Health & Safety:
Master Plan:
Water
Equipment Replacement:
DEPARTMENT Engineering & Public Works CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
$
TOTAL
75,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Increasing fire hydrant coverage will improve the fire fighting response times to homes and businesses within the community. Due to topographic restraints and timing of developments, all areas of the community do not have adequate fire hydrant spacing that meets current standards. This project will identify areas in the community that are deficient in hydrant spacing and install additional hydrants to improve coverage. The project is planned to be completed by winter 2024.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Yes
Upgraded / Expanded Infrastructure
Start Date:
Mar-24
Completion Date:
Nov-24
In Service Date:
Nov-24
Expected Useful Life:
50 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
Rose Valley WS
$
40,545
Reserves
Powers Creek WS
$
27,103
$
7,352
TOTAL
$
75,000
DCC
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO YES
C2024-77
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/2024 Fire Hydrant Coverage/[2024 Fire Hydrant Coverage.xlsx]2024 Capital - #1
-309-
-310-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Powers Creek WTP Diversion Structure (Construction)
Strategic Priority:
Infrastructure
Health & Safety:
Master Plan:
Drainage
Equipment Replacement:
DEPARTMENT Engineering CAPITAL COST
Quantity:
Other (Please explain in description) ___________ Unit Cost:
1
750,000
750,000
Total Cost:
750,000
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
To complete construction of the Powers Creek Water Treatment Plant (PCWTP) reservoir diversion system. Following the 2017 freshet and flooding event, recovery activities were required at the PCWTP to remove high levels of sediment/silt from the reservoir. Through the course of construction, the existing diversion system used to isolate the reservoir for maintenance activities was found to be inadequate. As such, budget was approved in 2020 to proceed with an assessment and design of a new diversion structure. A Request for Proposals (RFP) was issued in 2021 which secured the services of AECOM to complete the project design. Design is now complete and this capital request would provide budget to proceed with construction in Summer 2024. Currently, $450k has been allocated for construction (25-3-2272-5070). This capital request would provide the remaining funds to accommodate the consultant's pre-tender estimate of $1.1M. Funds to be reimbursed through grant opportunities - one application currently in progress with an additional grant funding stream available in early 2024. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
X
Upgraded / Expanded Infrastructure Renewal Infrastructure
Start Date:
Mar-24
Completion Date:
Nov-24
In Service Date:
Nov-24
Expected Useful Life:
40 years
X Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) $
750,000
TOTAL
$
750,000
Powers Creek WS
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
NO YES
C2024-78
-311-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/PCWTP Diversion Improvements 2024/[2024 Powers Creek WTP Diversion Structure (Construction).xlsx]2024 Capital - #1
-312-
-313-
-314-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one) Strategic Priority:
WKW - Hydrant Water Flow Testing and NFPA Marking DEPARTMENT
Health & Safety:
Master Plan: Public Works - Utilities
CAPITAL COST
Engineering Consultant Hydrant Flow Meters and Hydrant performance testing Drainage/water quality Hydrant Marking
Equipment Replacement:
x
Other (Please explain in description) ___________
10 Year Capital Plan
Unit Cost:
Quantity:
$
Total Cost:
1 5 1,400 1,400 1,400
x
13,000 25,000 56,000 42,000 14,000 150,000
13,000 5,000 40 30 10 TOTAL
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) In effort to provide the Fire Department with the correct visual indication of a fire hydrant flow performance at any location of the of the City's Water Distribution Systems a multi-phased process is required to estimate, field test then colour code all of the hydrants accordingly. Additionally, the real world flow data obtained from this project can be used to calibrate the Water Modelling Software of which will improve distribution system simulation accuracy for the design of future infrustucture projects. PHASE 1. Perform a Water Model Desktop Review of estimated hydrant capacities to provide the Fire Department interim data via a GIS layer. PHASE 2. Perform physical hydrant flow testing as per NFPA 291 Standards to confirm the actual performance to that of the Water Model for calibration. PHASE 3. Based on the verified performance, each hydrant will be classified in accordance with the rated capacity and physically marked using the NFPA 291 Colour Scheme.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) Start Date: In Service Date:
New Infrastructure Upgraded / Expanded Infrastructure
Completion Date:
Q2 2024
Q4 2024
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
Rose Valley New
$
75,000
Reserves
Powers Creek New
$
75,000
TOTAL
$
150,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES NO
C2024-79
-315-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Hydrant Flow Testing and NFPA Marking/[2024 Hydrant Water Flow Testing and NFPA Marking.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Water Sample Stations - Year 2
Strategic Priority:
DEPARTMENT
Health & Safety:
Master Plan: Publics Works - Utilities
CAPITAL COST
x
Equipment Replacement:
x
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
Sample Stn
6
3500
21,000
Appurtenances
6
1000
6,000
Contract Services
20
2000
40,000 67,000
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Water quality sampling stations are intended to provide dedicated, secure access to water that best represents the water quality in the Pressure Zone. There are 44 Pressure Zone within the City of West Kelowna. Some sample stations are already in use at various locations throughout the City of West Kelowna's Water Distribution System but we do not have one dedicated in each Pressure Zone. This will a multi-year project to complete installations in all Pressure Zones. Sample stations are used as part of our compliance with the CWK Drinking Water Quality Monitoring program, our Permit to Operate (issued by the Interior Health Authority), the BC Water Protection Regulations and the BC Water Protection. The addition of sample stations in each Pressure Zone will allow the Utility Department to specifically test the water in the zone without having to enter private property.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
x
Upgraded / Expanded Infrastructure
Start Date:
Q2 -2024
In Service Date:
Q4
Completion Date:
Q3 - 2024
Expected Useful Life:
20 years
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
Rose Valley New
$
33,500
Reserves
Powers Creek New
$
33,500
TOTAL
$
67,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
YES YES
C2024-80
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Water Sample Stations Year 2/[2024 Water Sample Stations Year 2.xlsx]2024 Capital - #1
-316-
Eclipse #88-SS-R Stainless Steel Sampling Station For Extreme Cold Climates • Piston design allows for entire station to be removed from the ground in case of freezing in extreme cold climates • No drain to prevent cross-contamination • 1/8” globe valve evacuation petcock to remove standing water after use during freezing seasons (hand pump sold separately) • All surgical stainless steel waterway • Lockable cast-aluminum enclosure • Unthreaded 7/16” blow-off globe flushing/sampling valve • Vinyl caps on all outlets keep contaminants out and waterway clean • Easily serviced for regular maintenance from above ground-no digging! • Optional 3’ pedestal and casted door logo • 1” FIP inlet, designate depth of bury
Station and working parts can easily be removed for maintenance and/or in case of a valve freezing occurrence
Evacuation Electric Hand Pump Evacuation (required-sold Pump separately) (required-sold separately)
Optional Casted Door Logo
-317-
2511 North 9th St. St. Louis, MO 63102 800-231-3990 www.hydrants.com
Distributed by: -318-
-319-
-320-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Rose Valley Raw Water Intake Replacement Pipe
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Public Works - Water Supply & Treatment CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity: 1
X
Total Cost: $
60,000
60,000
60,000
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
A section of the Rose Valley Intake pipe that feeds the Rose Valley Reservoir was repaired in 2023 and was found to be severely corroded. Unfortunately, when this pipe is feeding the reservoir, water is still found pooling along the pipe alignment. Based on the 2023 repair, there is a section identified adjacent to this previous repair that still needs replacement. Public Works considers this to be an important renewal for water conservation and reliability of the system that feeds the Rose Valley Reservoir. Based on a quote, staff will source pipe replacement and necessary appurtenances up to a total of $60,000.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Renewal Infrastructure
Q1 2024
Completion Date:
Q4 2024
Expected Useful Life:
x Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
60,000
TOTAL
$
60,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
CA
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
YES YES
C2024-81
-321-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/RV Raw Water Intake Replacement Pipe/[2024 Capital Request Form-RV Intake Replacement.xlsx]2024 Capital - #1
-322-
-323-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM PCWTP Reservoir Repairs
Strategic Priority:
DEPARTMENT
X
Health & Safety: Equipment Replacement:
Master Plan:
Public Works - Water Supply & Treatment CAPITAL COST
Quantity:
Other (Please explain in description) ___________ Unit Cost:
1
Repair
50,000
50,000
Total Cost:
50,000
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Repairs are needed for the Powers Creek 8MLD reservoir. Since original construction there have been some large cracks that have had attempts to be repaired from the outside which have proven unsuccessful. These repairs need to be done from the inside the reservoir in order to be effective. Also due to the age of this reservoir, the elastomeric seal around the bottom of both cells have started to deteriorate and need to be replaced. This $50,000 request will help staff secure appropriately qualified contractors to help with these specialized repair needs.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Renewal Infrastructure
Q1 2024
Completion Date:
Q2 2024
Expected Useful Life:
x Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
50,000
TOTAL
$
50,000
Powers Creek New
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
NO NO
C2024-82
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/PCWTP Reservoir Repairs/[2024 Capital Request - PCWTP Reservoir Repairs.xlsx]2024 Capital - #1
-324-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Powers Creek Backwash Automation
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Public Works - Water Supply & Treatment CAPITAL COST
Other (Please explain in description) ___________
DCS System Upgrade
Unit Cost:
Quantity: 1
x
$
Total Cost:
20,000
20,000
20,000
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
Since the initial construction of the PCWTP, and as part of commissioning the new RVWTP, it has recently been discovered that the backwash sequence wasn't operating correctly (as initially designed at the PCWTP). This lack of proper programming, has led to unnecessary manual operation and overtime accordingly. This request will allow staff to secure the appropriate contractor who specializes in this type of programming work and will ultimately lead to less overtime hours.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Renewal Infrastructure
Q1 2024
Completion Date:
Q1 2024
Expected Useful Life:
x Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) $
20,000
TOTAL
$
20,000
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
CA
Budgetary Pricing Attached
NO
CAO:
PG
Business Case/Other Backup Attached
NO
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
C2024-83
-325-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/PC - Backwash Automation Project/[2024 Capital Request Form- PC Backwash Automation.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Cybersecurity Harware Upgrade Phase 2
Strategic Priority:
Health & Safety:
Master Plan:
Equipment Replacement:
DEPARTMENT Public Works - Water Supply and Treatment CAPITAL COST
Other (Please explain in description) ___________ 1
Quantity:
x
50,000
Unit Cost:
50,000
Total Cost:
50,000
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The Cybersecurity Hardware Upgrade Phase 2 is a continuing phase of the 5 year plan to secure the water treatment plants against cyber threats which include physical hardware, property/building and online threats due to hacking.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Yes
Q1 2024
Start Date:
Upgraded / Expanded Infrastructure
Completion Date:
In Service Date:
Q2 2024
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
50,000
TOTAL
$
50,000
Powers Creek New
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
NO NO
C2024-84
-326-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Cybersecurity Hardware Upgrade ph 2/[2024 Capital Request Form-Cybersecurity Hardware Upgrades Ph 2.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Dam Safety Review - Very High Importance Dams
Strategic Priority:
Invest in Infrastructure
Health & Safety:
Master Plan:
Water
Equipment Replacement:
DEPARTMENT Engineering & Public Works CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
Total Cost:
TOTAL
$
-
$
250,000
5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary) The City is legislated to complete a Dam Safety Review of dams that have a Very High classification every 10 years. The Dam Safety Review will determine if the dam is safe and to if there are any deficiencies or non-conformances. Dam safety reviews require a systematic review and evaluation of all aspects of the design, construction, maintenance, operation, processes and systems affecting a dam’s safety, including the dam safety management system. The dams required to be Reviewed are: Big Horn, Tadpole, Dobbin, Horseshoe, Paynter, Jackpine and Lambly. These dams were last Reviewed in 2014. The project is planned to be started in spring 2024 and be completed in winter 2024. 6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Completion Date:
Upgraded / Expanded Infrastructure
In Service Date:
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Rose Valley WSA Powers Creek WSA
Reserves Reserves
$
125,000
$
125,000
TOTAL
$
250,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
2024 Budget
Project Code (To be assigned by Finance)
NO NO
C2024-85
-327-
https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Dam Safety Review - Very High Importance Dams/[Dam Safety Review - Very High Importance Dams.xlsx]2024 Capital - #1
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PROJECT ITEM
PRIORITY (check one)
Sanitary Sewer Master Plan Update
Strategic Priority:
Invest in Infrastructure
Health & Safety:
Master Plan:
Sanitary Sewer
Equipment Replacement:
Total Cost:
$
-
$
100,000
DEPARTMENT Engineering & Public Works CAPITAL COST
Other (Please explain in description) ___________ Unit Cost:
Quantity:
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The first City of West Kelowna Sanitary Sewer Master Plan was adopted in 2014. Over the past nine years, the City had improved various high priority improvements in the network including the Horizon Village Lift Station, the East Boundary LS, the Casa Rio LS, and the Stevens LS. Using the new OCP growth predictions and updating the model will help prioritize future improvements to the system, so funding can be spent effectively. This document will model the network, determine pipe size improvements, lift station review and improvements, and help refine the asset management process. the deliverables will be a capital plan that prioritizes the improvements needed for the utility in the most cost effective manner. The project is planned to be started in spring 2024 and be completed in 2025.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
X
Spring 2024
Completion Date:
In Service Date:
2025
Expected Useful Life:
Renewal Infrastructure Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J)
$
100,000
TOTAL
$
100,000
Reserves
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget 2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
$
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
NO
CAO:
PG
Business Case/Other Backup Attached
YES
Purchasing:
Project Code (To be assigned by Finance)
C2024-86
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Sanitary Sewer Master Plan Update/[2024 Sanitary Sewer Master Plan Update.xlsx]2024 Capital - #1
-328-
Sanitary Sewer Utility Master Plan
Prepared for: The District of West Kelowna
Prepared by: Stantec Consulting
Date: March 2014
-329-
-330-
Table 2.2.1 List of Sanitary Lift Stations
Lift Station Number
Lift Station Name
Lift Station Location
Install Year
1
Inverness
2856 Inverness Road
2011
Classification Intermediate
2
Glengary
3676 Glengary Road
2011
Minor
3
Whitworth
2505 Whitworth Road
2000
Minor
4
Pineridge Place
2527 Pineridge Place
2010
Minor
5
Hitchner-Jennens
4081 Hitchner Road
2000
6
Newport Road
1764 Newport Road
1993
Minor Intermediate
7
Pritchard Drive
1599 Pritchard Drive
1993
Minor
8
Green Bay
1361 Green Bay Road
1992
Minor
9
Boucherie Road A
3745 Westbay Road
2004
Private
10
Boucherie Road B
3750 Westbay Road
2004
11
Sunnyside
1021 Sunnyside Road
2004
Private Intermediate
12
King Road
3271 King Road
2007
13
Thacker Road
3169 Thacker Drive
2007
Minor Intermediate
14
Collens Hills
3050 Collens Hill Road
2006
Minor
15
Casa Rio
481 Casa Rio Drive
1991
Minor
16
Stevens Rd
1500 Stevens Rd
1997
Minor
17
Somerset Crt
2325 Somerset Crt
2007
Minor
18
Devon Crt
2329 Devon Crt
2007
Minor
19
Faulkner Crk Park
2150 Horizon Drive
1997
Major
20
Horizon Village
2100-2155 Horizon Drive
1999
Major
21
Kelkoa Dr
1750 Kelkoa Drive
2000
Minor
22
Ross Rd
2484 Ross Road
1997
23
Brentwood Rd
2610 Ross Road
1997
Minor Intermediate
24
Sunnybrae Rd
1210 Sunnybrae Road
2001
Minor
25
Ensign Way
2100 Old Okanagan Hwy
1990
26
Hayman Rd
2415 Hayman Road
2012
Minor Intermediate
27
Bridgeview Rd
2252 Bridgeview Road
2012
Minor
28
East Boundary Rd
2811 East Boundary Road
1993
Major
The importance of each station was also assessed based on whether they are operating in locations that have only one localized catchment area or a station that has multiple catchment areas to convey sanitary sewage to the RDCO regional collection system. The stations were then classified as Minor having only one catchment area; Intermediate having two catchment areas and Major having multiple catchment areas. The distinction between these stations provides a basis in priorizing the importance and impact the station has in the overall sanitary sewer system.
Stantec | Sanitary Sewer Utility Master Plan 5
-331-
CITY OF WEST KELOWNA 2024 CAPITAL FUNDING REQUEST PRIORITY (check one)
PROJECT ITEM Ensign Lift Station Improvements
Strategic Priority:
DEPARTMENT
Health & Safety:
Public Works - Utilities CAPITAL COST
Equipment Replacement:
x
Master Plan:
x
Other (Please explain in description) ___________ Unit Cost:
Quantity:
$
Total Cost:
-
Ensign Control Panel Upgrades
1
7,500
7,500
ISB Panel
1
1,200
1,200
PLC & SCADA Programming
1
9,000
9,000
PLC Site Work
1
10,300
10,300
Bypass Pumping + Traffic Control
1
12,000
12,000 40,000
TOTAL 5. DESCRIPTION Desired Manufacturer/Model (attach additional pages/brochure if necessary)
The Ensign Lift Station was built in the late 1980s and has not seen any significant upgrades to date. This is due to the future desire to eventually eliminate the station and connect to the gravity sewer main situated approximately 250m away on Grizzly Road. Unfortunately, a latecomers' agreement has hindered such a project as well as investment into the lift station beyond regular maintenance. Given the age of the equipment however, improvements need to be made in effort to address the critical components that have exceeded the intended service life and cannot be replaced without a major upgrade. The Ensign Lift Station has the City's highest pump discharge pressure and is combined with a limited sewage storage capacity in the wet well. Given the amount of development over recent years within the catchment area, the frequency of pump runs have also increased. Should there be an electrical or control system failure, there is minimal time to arrange pump trucks to the site and prevent an environmental overflow. As such, this request is intended to help support the need to covey sewage until the collection network can be connected to the nearby gravity system. Once the station has been bypassed to the gravity system these new components will be kept in storage to be used in the critical spare equipment inventory.
6. CAPITAL EXPENDITURE RATIONALE AND STRATEGIC IMPORTANCE (attach additional pages as required) New Infrastructure
Start Date:
Upgraded / Expanded Infrastructure
In Service Date:
Renewal Infrastructure
Q1 - 2024
Completion Date:
Q3 -2024
Expected Useful Life:
x Requested Amount
Funding Source (Select from drop down list below & input requested amount in column J) Reserves
$
40,000
TOTAL
$
40,000
7. NEW YEARLY OPERATING EXPENSES: 2024 Budget
2025 Budget
2026 Budget
2027 Budget
2028 Budget
$
$
$
$
$
Staffing: Maintenance: Utility Costs: Contracts: Annual Licensing Fees: Miscellaneous: Total Additional Operating Costs:
-
-
-
-
-
VERIFIED BY: Department Director/Manager
AF
Budgetary Pricing Attached
CAO:
PG
Business Case/Other Backup Attached
Purchasing:
Project Code (To be assigned by Finance)
YES NO
C2024-87
2024 Budget https://westkelownacity.sharepoint.com/sites/Budgets/BudgetCapital/Ensign Lift Station Improvements/[2024 Ensign Lift Station Improvements.xlsx]2024 Capital - #1
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2023 DCC / Reserve Summary (Including Prior Years Carry Forwards) Audited Transfers Transfers Dec 31/23 Balance Out In Projected Jan 01/23 Total Total Balance
DCC/Reserve Summary
Reserve Name Reserve - Equipment General
$
1,313,891
$
1,313,891
$
Dec 31/24 Projected Balance $
1,339,238
Jan 01/25 Opening Balance $
1,339,238
Transfers Out Total $
Transfers In Total
Dec 31/25 Projected Balance
(3,320,978) $
1,190,009
(1,183,403) $
1,208,750
(1,008,843) $
1,244,473
(1,000,000)
250,000
(496,625)
(496,625)
-
250,000
(246,625)
(246,625)
-
250,118
3,493
Reserve - Community Hall
681,484
(150,000)
26,574
558,058
558,058
8,044
19,532
585,634
585,634
-
20,216
605,850
7,383,158
(11,388,635)
5,365,475
1,359,998
1,359,998
(4,866,878)
5,771,682
2,264,802
2,264,802
(6,920,941)
5,929,314
1,273,175
263,667
(1,226,386)
1,139,378
176,659
176,659
(1,290,000)
1,571,236
457,894
457,894
(1,115,000)
1,169,795
512,689
1,031,123
(479,608)
378,758
930,274
930,274
(253,886)
364,022
1,040,410
1,040,410
(67,652)
374,395
1,347,153
Reserve - Policing
$
2025 DCC / Reserve Summary
Transfers In Total
253,375
Reserve - 1% Infrastructure Allocation
3,444,861
Transfers Out Total
Reserve - Main City Software Platform
Reserve - Capital
$
2024 DCC / Reserve Summary Jan 01/24 Opening Balance
$
1,574,868
1,529
32,115
32,115
-
1,124
33,239
33,239
-
1,163
34,402
Reserve - Future Expenditure
1,819,666
(1,721,930)
586,333
684,069
684,069
(854,000)
556,915
386,984
386,984
(305,000)
605,580
687,564
Reserve - Gas Tax
Reserve - Lakeview Height Comm Cntr P&R
30,585
-
5,500,758
(6,092,223)
1,661,161
1,069,696
1,069,696
(2,500,000)
1,559,488
129,184
129,184
(2,000,000)
1,544,070
(326,746)
Reserve - Fire Department Eqpt
819,730
(1,471,000)
742,786
91,516
91,516
(250,000)
791,392
632,908
632,908
(850,000)
812,446
595,354
Reserve - Snow Removal
206,624
-
10,331
216,956
216,956
-
7,593
224,549
224,549
-
7,859
232,408
Reserve - Road Maintenance
632,171
-
31,609
663,780
663,780
-
23,232
687,012
687,012
-
24,045
711,057
Reserve - Land Acquisition
495,132
(4,807,957)
3,721,079
(591,746)
(591,746)
-
18,196
(573,550)
(573,550)
-
18,833
(554,717)
Reserve - New City Hall
6,865,354
(6,822,574)
1,078,268
1,121,048
1,121,048
-
1,002,527
2,123,575
2,123,575
-
1,037,615
3,161,190
Reserve - Municipal Yards
200,007
(192,043)
10,000
17,964
17,964
-
7,350
25,314
25,314
-
7,608
32,922
Reserve - Facilities (Fire Hall)
506,750
-
550,338
1,057,088
1,057,088
500,000
(2,242,913)
(2,242,913)
-
500,000
(1,742,913)
Reserve - Recreation
372,878
-
131,116
503,994
503,994
-
128,505
632,499
632,499
(170,000)
127,053
589,551
Reserve - Wildfire / Emergency
258,458
-
12,923
271,381
271,381
-
9,498
280,879
280,879
-
9,831
290,710
Other Reserves - subtotal
39,453,654
(956,269)
10,972,998
49,470,383
49,470,383
(1,194,700)
563,534
48,839,217
48,839,217
(17,304)
582,967
49,404,879
Reserve - WKW (Rose Valley)
7,638,916
(2,119,708)
2,484,992
8,004,200
8,004,200
(582,282)
2,547,628
9,969,546
9,969,546
(1,220,453)
2,731,832
11,480,925
Reserve - WKW (Powers Creek)
784,180
(1,631,512)
883,702
36,370
36,370
(1,221,936)
912,578
(272,988)
(272,988)
(764,603)
973,353
(64,239)
1,055,069
(1,061,249)
671,070
664,891
664,891
(255,762)
709,535
1,118,665
1,118,665
(1,657,928)
687,662
148,399
7,168
150,533
150,533
-
5,269
155,801
155,801
(150,000)
28,126
33,928
-
-
-
Reserve - Sewer Reserve - Storm Drainage Reserves - Subtotal
143,364 79,840,966
(44,442,072)
31,907,596
67,306,491
67,306,491
(3,800,000)
(18,244,803)
18,529,588
67,591,276
67,591,276
(16,247,724)
18,688,354
70,031,906
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2023 DCC / Reserve Summary (Including Prior Years Carry Forwards) Audited Transfers Transfers Dec 31/23 Balance Out In Projected Jan 01/23 Total Total Balance
DCC/Reserve Summary
Reserve Name
2024 DCC / Reserve Summary Jan 01/24 Opening Balance
Transfers Out Total
2025 DCC / Reserve Summary
Transfers In Total
Dec 31/24 Projected Balance
Jan 01/25 Opening Balance
Transfers Out Total
Transfers In Total
Dec 31/25 Projected Balance
Development Cost Charges (DCC); Community Amenity Contribution (CAC) Capital Equipment Charge (CEC) DCC - Roads (new 2016 DCC Bylaw)
3,157,685
(4,784,661)
3,009,825
1,382,849
1,382,849
(3,736,350)
2,976,296
622,795
622,795
-
3,110,608
3,733,403
DCC - Park (new 2016 DCC Bylaw)
3,442,272
(67,000)
1,624,144
4,999,415
4,999,415
(1,187,000)
1,581,379
5,393,794
5,393,794
-
1,651,183
7,044,977
CAC - Reserve - Roads
586,906
-
29,345
616,252
616,252
-
21,569
637,821
637,821
-
22,324
660,144
CAC - Reserve - Parks
229,335
-
11,467
240,802
240,802
-
8,428
249,230
249,230
-
8,723
257,953
1,133,453
(5,633,387)
(5,633,387)
(7,352)
1,112,432
(4,528,307)
(4,528,307)
(7,352)
1,160,527
(3,375,132) 4,412,291
DCC - West Kelowna Water
3,757,043
CEC - West Kelowna Water (Rose Valley)
3,922,782
-
196,139
4,118,921
4,118,921
-
144,162
4,263,083
4,263,083
-
149,208
CEC - West Kelowna Water (Powers Creek)
507,314
-
25,366
532,680
532,680
-
18,644
551,324
551,324
-
19,296
570,620
DCC - Sewer
108,319
(568,000)
28,486
(431,195)
(431,195)
-
28,770
(402,425)
(402,425)
(117,500)
29,058
(490,866)
DCC - Storm DCC - Subtotal
(10,523,882)
71,120
(510,000)
78,287
(360,593)
(360,593)
(13,000)
80,224
(293,370)
(293,370)
(280,000)
79,860
(493,509)
15,782,777
(16,453,543)
6,136,510
5,465,744
5,465,744
(4,943,702)
5,971,904
6,493,946
6,493,946
(404,852)
6,230,788
12,319,882
Debt / Grants / Other
-
-
Donations (Cash-in-lieu)
-
(522,761)
522,761
-
-
(30,000)
30,000
-
-
-
-
-
Grants-General
-
(178,115)
178,115
-
-
(1,500,000)
1,500,000
-
-
-
-
-
Grants-Water
-
(41,002,000)
41,002,000
-
-
-
-
-
-
-
-
-
Debt-General
-
(19,292,426)
19,292,426
-
-
-
-
-
-
-
-
-
Debt-Water
-
(23,517,435)
23,517,435
-
-
-
-
-
-
-
-
-
Debt ST - Powers Creek
-
(1,203,996)
1,203,996
-
-
-
-
-
-
-
-
-
Debt LT - Powers Creek
-
-
-
-
-
-
-
-
-
-
Debt ST - Sewer
-
(1,864,600)
1,864,600
-
-
-
-
-
-
-
-
Debt-MFA Equipment Financing
-
(4,412,626)
4,412,626
-
-
-
-
-
-
Transfer from Operating-Water
-
Recoverable
-
Transfer to Operating-Water
-
To be determined
-
Debt / Grants / Other - Subtotal
-
-
(9,587,500) (101,581,459)
-
9,587,500 101,581,459
(2,350,000)
-
-
-
-
-
-
2,350,000
$ 95,623,743
$ (162,477,074) $ 139,625,566
$ 72,772,235
$ 72,772,235
-
-
-
-
-
-
-
150,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
$
-
5,555,000
(150,000)
-
(4,030,000)
4,030,000
(27,218,505) $
28,531,492
Grand Total
(5,555,000)
(5,555,000)
-
-
-
5,555,000
-
$
74,085,222
$ 74,085,222
$ (22,207,576) $ 30,474,142
$ 82,351,788
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