FUNCTION PACKAGES
50 SMITH STREET,WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
Take the stress out of organising your next Function! Wenty Leagues’ friendly, experienced and professional Functions Team are on hand to make your Function a success. Wenty Leagues is an ideal place to host your next Function. We’re located just minutes from the centre of Sydney, and offer a variety of rooms and dining options with plenty of other advantages including live entertainment and ample free on-site parking. The Team can cater for a variety of functions from Corporate Meetings with 10 guests to School Formals with 480 guests. Our Functions Team will easily adapt to satisfy your needs. For any further information, to discuss your Function or to arrange a viewing of our rooms and facilities, please contact our Functions Team by phoning 02 8868 9222 or by emailing events@wentyleagues.com.au. We look forward to hearing from you.
Regards,
Kristy McMahon Functions Co-ordinator
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
FUNCTION TERMS & CONDITIONS Enquiries and Tentative Bookings Tentative bookings will be held for ten (10) working days. After ten (10) working days, a representative from the Functions Team will contact the Client (Event Organiser) to confirm or cancel the tentative booking. Confirmation of Bookings To confirm the booking, the Event Organiser must be a member of the Club. If the Event Organiser is not a member they will need to become a join the Club prior to confirmation of the booking. The confirmation of bookings must include: - A signed Terms and Conditions form, - A completed Function Confirmation Form, and - A $300 Security Deposit to be paid. Once received, a Confirmation Letter will be sent to the Event Organiser. Event Durations and Surcharges Commencement and completion times of events are advised in the Confirmation Letter sent to the Event Organiser. All events are scheduled for either five (5) hour or eight (8) hour durations. If an event exceeds its proposed duration of hours, surcharges will apply for the following: - Room Hire - Entertainment - Food and Beverage Waiters All Bar Facilities & Entertainment will finish fifteen (15) minutes prior to confirmed completion times. Room hire fee is applicable to all functions. The Functions Co-ordinator will advise of room hire fees. Finalising Event Details Wentworthville Leagues Club require event details to be finalised twenty eight (28) days prior to event. At this time we ask that you meet with our Functions Co-ordinator to discuss Food and Beverage options and specific dietary requirements, Entertainment, Room Setup, Decorations, and any special instructions. Final Payment Final Payments are due seven (7) days prior to your function. This payment can be Cash, Bank Cheque, EFTPOS or Credit Card only.
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
GST All prices quoted are inclusive of GST. Food and Beverage Wentworthville Leagues Club has a delightful range of menu’s to suit any occasion. The Club does not permit clients to provide their own catering or beverages. Clients are also advised, and therefore are not allowed to remove unconsumed products from the premises. Children aged between five (5) years and twelve (12) years will be charged at half the adult rate. Children under the age of five (5) are not charged. Wentworthville Leagues Club allows for two options for beverages to be charged during your function. These are: - Dry till - Beverages charged according to consumption. You nominate how much you would like to spend and specify the beverages you would like to include; or - Cash bars - All guests pay for their own drinks. The Club enforces the Responsible Service of Alcohol Laws (RSA) at the venue. All of our employees have a duty of care to all guests attending the function and must ensure guests are not showing signs of intoxication or breaching RSA Laws. It is against the law for Wentworthville Leagues Club and or its staff, to supply alcohol to any person who is intoxicated and any decision in this matter rests entirely with the management of Wentworthville Leagues Club. Event Cancellation Any confirmed booking cancelled twenty one (21) days prior to the function will result in a loss of 50% of the Security Deposit. Cancellation fourteen (14) days prior to the function will result in a loss of 100% of the Security Deposit. Events cancelled less than fourteen (14) days prior to the function will result in forfeiture of the whole account. Outside Contractors For all events requiring the use of outside contractors who are not employed by Wentworthville Leagues Club, the client must provide the Functions Co-ordinator with the name and contact number of the contractor. The outside contractor must provide a copy of their Public Liability Insurance to the Functions Co-ordinator at least fourteen (14) days prior to event. All outside contractors must liaise with the Functions Co-Ordinator (or a nominated representative) in regards to delivery, set up and pack down of equipment. Property of the Guests Wentworthville Leagues Club will take all necessary care, but accepts no responsibility for loss or damage to the property of the guests or clients during or after the event. This includes gifts, decorations or personal property brought in to the Club.
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
Security Our Functions Co-ordinator will advise you if they feel a security guard needs to be arranged for the duration of your event and the charges that will be incurred. Damage to Property The Event Organiser is deemed to have assumed responsibility for any willful conduct resulting in damages caused during the event by any guests or other persons attending the function, whether in designated function area(s) or in any other part of the Club. The use of confetti or rice is not permitted on Club premises. Club Entry Guests will be bound by Club entry requirements. Any guest who is attending a function, is not a member of the Club and resides within five (5) kilometers of the Club premises, must be signed in by a member. For this particular reason the person booking an event must be a member of Wentworthville Leagues Club. Thank you for choosing Wentworthville Leagues Club to host your function. Please do not hesitate to contact the Function Co-Ordinator on 8868 9222 or events@wentyleagues.com.au if you have any further questions.
I have read and agree to the above Terms and Conditions: Function Name / Company Name: ___________________________ Contact Name (Event Organiser): ___________________________ ___________________________ Signature - Event Organiser Date: _ _ /_ _ /_ _
___________________________ Signature - Functions Co-ordinator Date: _ _/_ _ /_ _
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
FUNCTION CONFIRMATION FORM Function Name / Company Name: ______________________ Contact Name: ______________________
Phone Number: _________________
Mobile Number: ______________________
Fax Number: _________________
Email: ______________________________
Membership Number: _________________
Postal Address: _______________________________________________________________ _______________________________________________________________ Date Of Function: _ _ / _ _ / _ _ _ _
Location Of Function: ________________
Function Type: ________________
Name of Room: ________________
Room Setup:
________________
Payment Method: (Circle)
Cash
Number of Guests: ________________ Credit Card
Bank Cheque
Credit Card Payments: (All information remains confidential) Credit Card Name: __________________________ Credit Card Type: (Circle) Visa MasterCard Bankcard Diners Club Amex Credit Card Number: _ _ _ _ / _ _ _ _ / _ _ _ _ / _ _ _ _
Credit Card Expiry: _ _ / _ _
Signature of Cardholder: ________________________ A Security Deposit can be taken using the Credit Card details. If card details are not supplied, a holding bond is required that will be returned within ten (10) working days of the function completion. Please make cheques payable to the Wentworthville Leagues Club Group. All correspondence should be marked to the attention of the Functions Co-ordinator. Correspondence can be faxed to 8868 9290, or mailed to: Wentworthville Leagues Club - Functions Department PO Box 228, Wentworthville NSW 2145 Cancellation charges are subject to the Conditions identified in the Functions Terms and Conditions outlined in this document. The above details are correct and I have received and agree to the Wentworthville Leagues Club Group Functions Terms and Conditions.
Signed: ___________________________
Date: _ _ / _ _ / _ _
Name: ___________________________
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
FUNCTION ROOMS Starlight Room $400 (5 hours)
$700 (8 hours)
This open and spacious room features high ceilings, a large stage with an optional dance floor, and excellent audio/visual capabilities. The room is great for large, lavish events. The Starlight Room has its own bar facilities and offers a range of seating and dining options that can be tailored to your requirements. Starlight is great for reunions, school formals, Christmas parties or large family engagements. Seating Capacity Theatre Style: 480 Cocktail: 480 Banquet: 480
Park View Function Room $150 (5 hours)
$250 (8 hours)
This well-lit space is preferred for small to medium Corporate and Private events. It features utilities for Business groups or can be arranged to comfortably seat people for dinner. The room is attached to the Imperial Dragon Chinese Restaurant making it a great option for private dinner functions. Seating Capacity Theatre Style: Banquet: U Shape: Class Room:
45 45 35 24
Magpie Meeting Room
$100 (5 hours)
$200 (8 hours)
A great private room perfect for Corporate or Business meetings. The room features modern facilities and is suitable for audio/visual presentations. Seating Capacity Theatre Style: 40 U Shape: 24 Boardroom: 12 Room Hire fees may be negotiable dependant on the time of the function and room availability.
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
TEA AND COFFEE BREAKS Our wide selections of Morning and Afternoon Tea are priced per person.
Tea & Coffee
$3.00
Tea, Coffee & Biscuits
$3.80
Continuous Tea, Coffee & Biscuits (5 hours) (Additional hours will be charged at a rate of 20% per hour thereafter)
$7.50
Tea, Coffee & Cake
$5.50
Tea, Coffee & Scones served with jam & cream
$6.50
Tea, Coffee & Muffins
$7.00
Optional Extras Fruit Platter
$3.50
Cheese Platter
$5.00
Selection of Cake
$3.50
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
LUNCH AND LIGHT REFRESHMENTS Our extensive Lunch and Light Refreshments menu options are priced per person.
Menu 1 - $24.50 Satay Grilled Chicken Skewers Fish Cocktail Pieces Vegetable Spring Rolls Assorted Closed Triangle Sandwiches Assorted Savoury Filled Wraps Mini Pies and Sausage Rolls Fresh Fruit Platter Cheese & Crackers Tea & Coffee Menu 2 - $19.50 Mini Pies and Sausage Rolls Assorted Closed Triangle Sandwiches Assorted Savoury Filled Wraps Fresh Fruit Platter Cheese & Crackers Tea & Coffee Menu 3 - $14.50 Assorted Closed Triangle Sandwiches Assorted Savoury Filled Wraps Mini Pies Fresh Fruit Platter Tea & Coffee
Menu 4 - $9.50 Assorted Closed Triangle Sandwiches Tea & Coffee
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
COCKTAIL PACKAGES
Our sophisticated Cocktail Packages are priced per person.
Menu 1 - $22.50 Assorted Gourmet Meat and Vegetable Pies Satay Grilled Chicken Skewers Mexican Meatballs with Chipotle Sauce Vegetable Spring Rolls Curried Samosas Tuscan Vegetable Risotto bites Tempura Prawns Cheesy Potato and Mustard balls Flash Fried Salt and Pepper Squid with Chilli Plum Sauce Menu 2 - $15.50 Assorted Gourmet Meat and Vegetable Pies Mini Cheese and Spinach Triangles Mexican Meatballs with Chipotle sauce Vegetable Spring Rolls Curried Samosas Thai Fish Cakes with Nam Jim dressing
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
WENTY LEAGUES BUFFET MENU Our satisfying Buffet Menu is priced per person, and requires a minimum of 50 guests.
Buffet Menu - $44.50 Freshly Baked Bread Rolls with Butter Assorted Cheese and Crackers COLD Assorted Sliced Meat Platter Smoked Salmon Platter with Lemon and Capers Garden Salad with Italian Dressing German Potato Salad Creamy Pasta Salad Cooked and Chilled Prawns with Lemon and Cocktail Sauce ($7.00 per person surcharge) Freshly shucked Sydney Rock Oysters ($7.00 per person surcharge)
HOT Roast Beef with Horseradish Cream Spinach & Ricotta Cannelloni Tempura Fish with Asian Dipping Sauce Chicken Cacciatore with Steamed Saffron Rice Seasonal Vegetables and Potatoes
DESSERT Chocolate Gateaux Lemon Cheesecake Tiramisu cake Fresh Fruit Platter Served with Cream and Sauces
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
WENTY LEAGUES PLATED MENU Our Plated Menu option is priced per person, and requires a minimum of 50 guests.
PLATED MENU 2 Course $32.50, 3 Course $44.50
Freshly Baked Bread Rolls with Butter
ENTRﾃ右 Smoked Salmon and grilled Vegetable salad with Lemon Or Veal Tortellini served with shaved Parmesan and Basil Pesto cream sauce
MAIN Slow braised Red wine and Rosemary Lamb shank Or Roasted Chicken Cordon Bleu with wild Mushroom, Leek and Truffle sauce All mains are served with Season Vegetables and Potatoes
DESSERT Belgian Chocolate tart served with Berries and Double Cream Or Lime and Coconut cake served with Mango and Cream
Meals are served alternate drop.
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
BOWLING CLUB BUFFET MENU The Bowling Club Buffet Menu is priced per person, and requires a minimum of 50 guests.
Buffet Menu - $48.50 Freshly Baked Bread Rolls with Butter Assorted Cheese and Crackers
COLD Assorted Sliced Meat Platter Smoked Salmon Platter with Lemon and Capers Garden Salad with Italian Dressing German Potato Salad Creamy Pasta Salad Cooked and chilled Prawns with Lemon and Cocktail sauce ($7.00 per person surcharge) Freshly shucked Sydney Rock Oysters ($7.00 per person surcharge)
HOT Roast Beef with Horseradish Cream Spinach & Ricotta Cannelloni Tempura Fish with Asian Dipping Sauce Chicken Cacciatore with Steamed Saffron Rice Seasonal Vegetables and Potatoes
DESSERT Chocolate Gateaux Lemon Cheesecake Tiramisu Cake Fresh Fruit Platter Served with Cream and Sauces
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
BEVERAGES The following standard Function Beverages are available. The Functions Co-ordinator may supply you with a more extensive Beverages list to meet special requests. Options for Beverage payments are as follows; Dry Till:
Beverages are charged according to consumption. Nominate how much you would like to spend and the beverages you would like to include.
Cash Bar:
All guests pay for their own beverages.
White Wines
Red Wines
Rothbury Estate Chardonnay (VIC) Squealing Pig Sauvignon Blanc (NZ)
Rothbury Estate Shiraz Cabernet (Vic) Wolf Blass Eagle Hawk Merlot (SA) Saltram Makers Table Cabernet Sauvignon (SA) Sparkling
Rothbury Estate Sparkling Brut NV (VIC) Yellowglen Yellow Jewel (SA) Beer On Tap
Bottled Beer
Tooheys New Tooheys Old Tooheys Extra Dry Hahn Super Dry Hahn Light XXXX Gold Victoria Bitter Resches
Tooheys New Tooheys Old Tooheys White Stag Tooheys Extra Dry Hahn Super Dry Hahn Light XXXX Gold Victoria Bitter James Boags
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au
EQUIPMENT HIRE
Equipment
Price
Whiteboard
$20.00
Screen
$20.00
Flip Chart
$15.00
Flip Chart Paper
$25.00 (per pad)
Overhead Projector
$50.00
Data Projector
$150.00 (5 hour hire)
Extension Lead
No charge
Power Board
$10.00
Microphone
$20.00
Microphone Stand
$10.00
Lectern
No charge
TV / Video
$40.00
Portable CD / Tape Player
$30.00
Pens/Pencils
$1.00 (each)
Photocopies
$0.30 (per page)
Faxing (Sydney Area)
$1.75 (per page)
Light and Sound Technician
To be quoted
DJ
$475.00
Security Guards
To be quoted (min. 4 hours)
Juke Box
$280.00
Laptop Computer
$90.00 (5 hour hire)
50 SMITH STREET, WENTWORTHVILLE, NSW 2145 p: 02 8868 9222 | f: 02 8868 9290 | e: events@wentyleagues.com.au | w: www.wentyleagues.com.au