 Attendance/Office Closing/Working from Home

ATTENDANCE/OFFICE CLOSING/WORKING FROM HOME

Attendance

Regular attendance and punctual arrival are the responsibilities of every staff member. For non-exempt staff, we define the normal work week as 37 ½ hours scheduled between the hours of 8:30 a.m. and 5:30 p.m.

However, we recognize that there will be circumstances that result in lateness, the need to take an unplanned PTO day, or to leave early. In the event of an unplanned absence from the office, please:

 Notify your immediate manager by email or telephone; and  Update your Outlook calendar

Please see the PTO policy for use of PTO when you are out of the office for part of the day due to the onset of illness or a personal appointment.

Summer Hours

The foundation closes the office at 3:00 p.m. on Fridays, starting with the Friday of Memorial Day weekend through Labor Day weekend. Summer Fridays are considered full workdays. If you take PTO on a summer Friday, it is a full-day PTO.

Office closing

In the event of a major storm or other significant disruption, generally the office will remain open unless there is a shutdown of NYC ordered by the Mayor. If a decision is made to close the office, we will post the notice on the designated section of our website (www.wallacefoundation.org/bcp) and on the emergency telephone number (212-2519888). Each staff member is given an Emergency Information wallet card which includes the website and telephone information. We also have a management/staff telephone chain if needed.

If the office is open, our “operating principle” is to exercise your own judgment about coming into the office, arriving late or leaving the office early, guided by your sense of personal safety. If you decide not to come into the office, please email your manager and Reception (reception@wallacefoundation.org). The day is a paid day, not PTO.

Working at home

With our team-based structure, we believe we benefit from working together in the office and that team meetings are enriched when “face-to-face.” We also recognize that certain assignments or projects may benefit from working at home. Staff members, in consultation with their manager, may work at home from time to time to best accomplish their work. We do not expect this to result in a regular schedule of working at home.

We have developed a set of considerations a manager would apply when a staff member makes a request in advance for a planned day to work at home:

 The role lends itself to working at home.

 There is no negative impact on interdisciplinary team work.  There is adequate work suitable to be done at home or the work can be done more efficiently there.  The staff member is able to participate in conference calls and respond to phone calls as needed.  The request is an exception rather than a common practice.

While no one consideration is always applicable or tops the others, if the answer is “yes” it suggests working at home that day is okay and, conversely, if “no” it suggests it is not appropriate. When you do work at home, please be sure to mark “Working at home” on your calendar and include a telephone number so colleagues can reach you if needed.

This policy statement is not a contract of employment. The Wallace Foundation reserves the right to change or revoke this policy statement at any time without notice. ________________________________________________________________________________________ Attendance/Working from Home January 2020