Dear Athlete and Family, Congratulations on your performances at the Little Athletics WA (LAWA) State Championships 2017. Your achievements have automatically qualified you to nominate for the WA State Team to compete at the 25 th International Athletics Championships to be held in Gambang, Malaysia. The competition is only open to U14 and U15 athletes, who will compete against athletes from Malaysia and Singapore. The two-day competition will be held in Gambang, located on the East Coast of Malaysia, approximately 30 minutes from Kuantan. The WA State Team will depart on Wednesday 5th July and return on Thursday 13th July 2017 and the formal athletics competition will be hosted in Gambang on the 8 th and 9th July 2017. Athletes will be required to tour and stay with the team for the duration. Enclosed is detailed information for athletes and parents, to allow you to make an informed decision on becoming a WA State Team member and creating lifelong memories! To secure your position in the team a $300 DEPOSIT is required to be paid to Little Athletics WA by Monday 24th April 2017. Nominating athletes will automatically qualify for and be entered into events in which they achieved an individual medal in at the 2017 LAWA State Championships. If you do not wish to compete in an event you have qualified for, please inform the office immediately. Where events are not fully prescribed by athletes achieving automatic qualifiers, vacant event positions will be offered to other travelling team members in a priority allocation. To assist with the possible reallocation, please complete the athlete’s profile sheet with your PB’s from this season for events you wish to be considered for. The completed athlete profile is to be returned by email: admin@walittleathletics.com.au by 4 May 2017, or handed in at the information meeting and team uniform sizing meeting to be held on Thursday 4 May 2017. LAWA will not force athletes to compete in events they do not wish to participate in, however we strongly encourage athletes to select more than one event. It is a long way to travel if an unforeseen event occurs and your one event is cancelled! The following attached forms are to be completed and returned to LAWA by 4 May 2017. a. b. c. d. e. f. g.
Medical Information Form Athlete General Information Photo Release Form Declaration form Coaches Information Form Code of Conduct Change of Flight Form 1
h. Uniform Form i. Event/PB Form j. A copy of your passport photo page – required as soon as available and no later than Friday 2nd June 2017. We ask that you read carefully all the information given to you. We strongly recommend that athletes apply for a passport as soon as you have decided you will be travelling with the Team to allow sufficient time for processing. Your passport must have 6 months validity from the date of entry to Malaysia. A copy of your passport photo page must be returned to the office as soon as available as they are required by the travel company for ticket issue. Do not delay in lodging passport application if required – no passport, no travel. We welcome any questions you may have and hope you join us on this very unique team experience!
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PAYMENT FOR THE INTERNATIONAL TRIP Payments can be made by the following method: In Person: Cash, Cheque or Credit Card* Payments can be made at the LAWA office between 9am and 4pm (Mon-Fri) By Phone: Credit card* Payment by calling the office on 93882339 between 9am and 4pm (Mon-Fri). By Cheque: Cheques made Payable to: West Australian Little Athletics and posted to: 15 Harrogate St, LEEDERVILLE WA 6007 By EFT: Transfer details as follows: ANZ Bank Leederville BSB: 016 460 Account No: 1800 20331 Reference: SURNAME MALAYSIA If paying by EFT, please email: karen@walittleathletics.com.au of the transfer and reference number. *Please Note all Card payments will incur a 1% surcharge.
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ABOUT THE COMPETITION AND THE TEAM EXPERIENCE You have qualified to represent WA in an Athletics competition. So what is the competition and what do you get out of it? The U14 and U15 International Athletics Championships is a competition between Singapore (co-ordinated by Singapore School Sports Council), Malaysia (co-ordinated by Malaysian School Sports) and Little Athletics WA. Alternatively hosted each year by Malaysia and Singapore, this is the 25 th year of competition. The competition this year will be held in Gambang, about 30 minutes from Kuantan on the East Coast of Malaysia. The venue is the Malaysian Sports School Pahang which boasts an 8-lane synthetic track. The grandstand will accommodate spectators and athletes with a view overlooking the competition arena. Whilst it is your athletics performance that has qualified you for the competition, do not go expecting the event to be at the highest level of international competition. This team tour is much more than just a competition. It is an experience that will contribute to the growth and development of young athletes. Each athlete will learn a great deal about themselves as people, how to manage living out of a suitcase, travel, sleeping in another bed, working with new coaches and team managers, learning to cope with different personalities, eating foreign food and not having to rely upon mum or dad to do everything for them. Athletes will learn to manage their competition preparation, pinning on competition numbers, remembering the correct shoes, making sure they have water and snacks, warm up routines and marshalling for events. Team management is there to assist, but with the number of athletes attending, the responsibility is put back on the athletes. This is an experience that will help the athlete to mature and develop, not only as an athlete but also as a young adult. The team tour will include time prior to competition to become familiar with the environment and conditions, whilst getting to know your team mates further. The time following competition is a time to relax and enjoy the cultural experiences Malaysia has to offer in the company of other athletes, who by now you will know much better. Returning home will be a little harder for you now as you depart the airport and say goodbye to new friends that you now have from many other athletics centres. Whilst we encourage parents to join us on the tour, we respectfully ask you to provide the athlete with the opportunity to grow, develop and to tackle new challenges as they present themselves. Don’t worry, we will contact you if there is a need to. Travelling supporters are invited to join us at the competition to spectate, and again at the Bukit Gambang Resort City (Water Theme Park) after competition to relax and mingle. You may find the athlete that departed, may not be the same athlete emotionally and socially that returns 8 days later and we make no apologies for their growing independence! We welcome any questions you may have and hope you join us on this very unique team experience!
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PRE-DEPARTURE ITINERARY FOR GAMBANG, MALAYSIA 2017 NOTE: The below table is subject to change MONDAY
24 April
THURSDAY
4 May
FRIDAY
12 May
SUNDAY
28 May
FRIDAY
2 JUNE
SUNDAY
11 June
SUNDAY
25 June
THURSDAY
29 June
$300 NON-REFUNDABLE deposit is required This will not be refunded if the athlete withdraws from the team at any time. Team Meeting – Compulsory for parents and athletes to attend Time: 6pm Venue: TBC Information: Introduction of Team Leaders, uniform try on and Cyber Safety session. All forms must be completed by this date. Second Payment of $1000 to be paid. Payment to be forwarded to LAWA Office at 15 Harrogate Street, Leederville 6007. Team Training and Team Building activities - Compulsory Venue: WA Athletics Stadium Time: 9am – 12pm Information: Light team training (coaches for all events will be supplied) followed by team building activities hosted by Team Leaders Final Payments to be paid to LAWA Payment to be forwarded to LAWA Office at 15 Harrogate Street, Leederville 6007 Team Training and Team Building activities - Compulsory Venue: WA Athletics Stadium Time: 9am – 12pm Information: Coaches for all events will be supplied. Team training conducted for athletes in relay events. Team Training – Mini Competition - Compulsory Venue: WA Athletics Stadium Time: 9am – 12pm Information: Parents will be required to assist with site officiating Presentation Night - Compulsory Venue: TBC Time: 5:45pm arrival for a 6.00pm start Information: Athletes are required to wear team tracksuit Parents and friends are welcome to attend the presentation
Country athletes to contact LAWA for arrangements for Cyber Safety and uniforms.
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TRAVEL ITINERARY FOR GAMBANG, MALAYSIA 2017 NOTE: THE ITINERARY MAY BE SUBJECT TO CHANGE
WEDNESDAY
5 July
THURSDAY
6 July
FRIDAY
7 July
SATURDAY
8 July
SUNDAY
9 July
Team departure from Perth on Malaysian Airlines Flight MH126. Departing Perth at 0220hrs arriving in Kuala Lumpur at 0800hrs. ALL team members to be at the International Airport by 23.30 hrs on the 4th of July and report to their Group Leader Parents MUST NOT check- in athletes. Further information will be given out regarding travelling closer to the date. Depart KL 0925 hrs arrive Kuantan 1005hrs Flight MH1268 Coach transfer from airport to Zenith Hotel (arrive at hotel at approximately 11:30am). Hotel check-in. Recovery afternoon at the hotel. Dinner at Zenith Hotel. Breakfast at Zenith Hotel Shopping / money exchange External lunch in allocated groups Team quiz at the Zenith Hotel – Hosted by Dave Smith Dinner at Zenith Hotel Breakfast at Zenith Hotel Team activity (TBC. Predominantly indoors and off their feet) External lunch in allocated groups Track Familiarisation - TBC Dinner at Zenith Hotel 5:30am Breakfast at Zenith Hotel 6:00am Coach transfer to track COMPETITION DAY ONE (AM) – Gambang 9:45am Coach transfer from track to hotel External lunch in allocated groups / rest 2:45pm Coach transfer from hotel to track COMPETITION DAY ONE (PM) – Gambang 7:00pm Coach transfer from track to hotel Dinner at Zenith Hotel 5:30am Breakfast at Zenith Hotel 6:00am Coach transfer to track COMPETITION DAY ONE (AM) – Gambang 9:30am Coach transfer from track to hotel External lunch in allocated groups / rest 6
MONDAY
10 July
TUESDAY
11 July
WEDNESDAY
12 July
THURSDAY
13 July
2:45pm Coach transfer from hotel to track COMPETITION DAY ONE (PM) – Gambang 6:45pm Coach transfer from track to hotel Dinner at Zenith Hotel Breakfast at Zenith Hotel Morning recovery at Hotel / shopping External lunch and activity in allocated groups 5:00pm Nature Night Tour (dinner included) Breakfast at Zenith Hotel 9:30am Coach transfer from hotel to Water Park Water Theme Park (parents invited to attend) Coach transfer form Water Park to Zenith hotel External dinner in allocated groups Breakfast at Zenith Hotel 9:00am Departure for full day Malaysian Cultural and Heritage Tour Lunch included. External dinner in allocated groups Breakfast at Zenith Hotel Coach transfer from hotel to airport Team departure Kuantan on Malaysian Airlines Flight MH1269 Arrive Kuala Lumpur 1115 hrs 4 Hour City Tour / Shopping of Kuala Lumpur Depart Kuala Lumpur 1950hrs Malaysian Airlines Flight MH127 arrive Perth 0120 hrs Friday 14th July
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ACCOMMODATION:
The Zenith Hotel Kuantan Jalan Putra Square 6 Putra Square 25200 Kuantan
COST PER ATHLETE The cost per athlete will be $2,500 24 April - $300 non-refundable deposit 12 May - $1000 further payment due 2 June - $1,200 final payment due
PLEASE NOTE: If the athlete withdraws from the trip there will be costs incurred depending on when the withdrawal takes place. PASSPORTS If you are travelling on a passport other than Australian or New Zealand a re-entry visa MUST be obtained. Athletes MUST have their own passports as they CANNOT travel on their parents/guardian’s passports. We strongly recommend that athletes apply for a passport as soon as you have decided you will be travelling with the Team. We are required by our travel firm to hand in passport pages 4 weeks prior to travel to enable tickets to be issued. CYBER SAFETY EDUCATION As part of our Team Selection guidelines ALL athletes will participate in a WA state team MUST undergo compulsory Cyber Safety Education at least once in the season. Athletes failing to complete this education will forfeit their place in the team.
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RULES FOR MEMBERS OF THE STATE TEAM TRAVELLING TO MALAYSIA
The following are the rules athletes must abide by if they wish to be part of the U14 and U15 State Team competing in Malaysia. Before an athlete can become part of the team, the athlete and Parent/Guardian MUST sign the form declaring that the Code of Conduct and Behaviour has been read and understood and agree to abide with ALL the following rules: 1.
Once the athlete is handed over to the Group Leader at the Airport she/he becomes part of the State Team and is under the sole jurisdiction of the Group Leaders. This responsibility remains with the Group Leaders until the hand over on the return to Perth airport.
2.
All laws of Australia and Malaysia MUST be complied with. This includes Customs, laws regarding carrying goods out of and into Australia and into and out of Malaysia.
3.
Neither the Board of Management nor LAWA will accept any responsibility in anyway for athletes who break laws of this or another country.
4.
The athlete agrees to follow all instructions given to him/her by Group Leaders and behave and dress in an acceptable manner as required by the Group Leaders.
5.
Attendance at training is recommended for all athletes especially those in a relay team, it is aimed at continuing fitness and event participation as well as fostering team spirit prior to departure.
6.
All medical expenses incurred by an athlete in Malaysia Will be paid by LAWA at the time and must be reimbursed to LAWA within 14 days of return from the trip. If the cost exceeds the $250 excess LAWA will claim on the LAWA insurance.
7.
Any Insurance claim on the travel insurance taken out on behalf of the athlete is the responsibility of the athlete and the Parent/Guardian to complete with the Executive Officer all claims are reimbursement only.
8.
Any tours arranged by the Association will be attended by all athletes.
9.
Smoking at any time is prohibited.
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10.
Alcohol at any time is prohibited. Being in possesion or caught drinking alcohol will result in a breach of the Code of Conduct.
11.
Neither the Board of Management nor LAWA will accept any responsibility in any way for body piercing or tattooing done whilst the athlete is on this trip.
12.
LAWA will not take any responsibility for athletes who take part in any illegal activity whilst in Malaysia.
13.
Rooms allocated to athletes are NOT to be changed.
14.
Boys are NOT allowed on the girl’s floors or in their rooms and girls are NOT allowed on the boy’s floors or in their rooms.
15.
Athletes are not allowed to visit parents in their rooms.
16.
Parents are not allowed to visit athletes in their rooms
17.
All rooms at The Zenith Hotel are air conditioned and athletes MUST NOT open any outside doors/windows. This is a request from the Hotel for safety reasons, both for the safety of the athletes as well as the other patrons at the hotel.
18.
There will be a curfew of 9.00pm on the night before the first competition day the second night as determined by your Group Leader and 11.00pm once comp is over. This means that athletes must be in their allocated room by curfew time. Rooms are not to be left again until next morning when athletes go down to breakfast. Lights out at 10pm on curfew nights and midnight on other nights.
19.
The breaking of any of the above rules may result in a breach of the Code of Conduct behaviour. Breaches of the code of behaviour have been outlined in the agreement you must sign. Should an athlete be expelled from the team and sent home, Parents/Guardians will be notified to pick up the athlete at the Perth International or Domestic Air Terminal. Athletes will be sent home as an unaccompanied minor. The cost of this will be the responsibility of the Family.
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ADDITIONAL INFORMATION AND RULES PLEASE READ CAREFULLY You have already received the General Rules that you MUST abide by to be part of the Team. These are the rules you have signed a form to accept. These rules will be strictly enforced. In addition to these rules we would like you to be aware of the following: 1)
Please make sure your name and home address is on the inside and outside of your case and carry bags. Athletes are allowed 20kg luggage, anything over this may incur charges. Athletes to take one back pack onto the aircraft.
2)
Athletes must be responsible for their Passports – not their parents. You will have your passport on the plane. Passport and Immigration forms must be handed to your Group Leader
3)
When you have gone through Customs formalities in Malaysia your Group Leader will collect your passport and white immigration form given to you from the Customs Officials. These will be kept for safe keeping by your Group Leader on arrival at the airport.
4)
Departure tax out of Perth and Malaysia, Comprehensive Travel Insurance is organised by LAWA and is included in your trip costs.
5)
Vaccinations are not compulsory to enter Malaysia. Please check with your family doctor.
6)
In your hotel room will be a mini-bar. We recommend you check your bar when you arrive and if there is still anything in it please inform your Group Leader and they will have the contents removed. If your room configuration is not individual beds, please let your group leader know immediately.
7)
DO NOT SHARE WATER BOTTLES WITH ANYONE We recommend you buy your water, cool drinks etc when out with your Group Leader, it is cheaper. Any room service, telephone calls etc are your responsibility and payment must be made daily. When making telephone calls to Australia, it is cheaper to ring your parents, giving them your room number and ask them to ring you back. You may purchase local international sim cards when we arrive.
9)
Please do not open your bedroom door unless you are sure of who is outside. 11
If you have any worries or concerns, please ring your Group Leader or Team manager on the house phone. These numbers will be given to you by your Leader when you arrive at the Hotel. 10)
We recommend you take $350 to cover the meals not already incorporated into the cost of the trip. You will also need spending money, but that amount is up to your parents. Suggested Pocket money is $350.
11)
Please talk to your Group Leader about your money. Your Group Leader will have a safety box and will look after the bulk of your money while you are in Malaysia. You will do banking regularly whilst away with your group leader. We DO NOT allow taking out Travellers Cheques or credit cards.
12)
If you are taking medication you MUST give your Group Leader a letter from your Doctor with a replacement prescription in case you misplace your medication. If you are taking antibiotics, please check with your Doctor to ensure the antibiotic is suitable to be taken in hot climates. If you have any life-threatening allergies (e.g. nuts) PLEASE bring this to the attention of your Group Leader at an early stage and Let the Team manager know with an action plan. Most airlines require a doctor’s letter if carrying an epi-pen.
13)
When leaving Malaysia please check your luggage carefully to make sure you only have your own possessions. Do not bring anything back for anyone else.
14)
Remember to check Customs regulations. You are not entitled to the adult allowance for duty free goods. Random searches are conducted by the Customs people at the airport on your return and if you are over your allowance amount penalties may apply.
15)
The official uniform to be worn on the aircraft to Malaysia and back again to Perth will be:Track Suit –Supplied Polo - Supplied Joggers - provided by athlete (These must have laces) Socks - provided by athlete
16)
Competition Day Uniform - both days Official walk out uniform and T shirt - supplied Competition top - supplied Black competition shorts/briefs/cycle pants - provided by athlete and approved by Group Leader Joggers. Athlete to take own running shoes, spikes etc.
17)
Team Coach has asked that each athlete take the following to competition.
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Drinking water (Only bottled water to be used at all times while in Malaysia - this can be purchased while you are out with your Group Leader. It is up to athletes to make sure they have plenty of water at all times). Please bring a Cooler bag to keep drinks/lunches cold. Large strong plastic rubbish bag for putting your bags and gear in on Competition Day - in case of rain.
18)
The following are the starting commands that will be used in Malaysia KA GARISAN SEDIA GUN
TAKE YOUR MARKS SET
19)
Please remember you are Ambassadors for your State and our Sport. Please be courteous at all times and treat people with respect. The Hotel staff are only too willing to help you, please always treat them with respect and courtesy at all times.
20)
Note for Parents - Because of the rules regarding Centrelink Payments we strongly recommend that if you are a recipient of Centrelink Benefits in relation to your child, that you advise the Department of the period of absence of your child while they are in Malaysia.
If you have any queries or problems, please speak to your Group Leader or you can contact the LAWA office on 93882339
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TRAINING PROGRAMME FOR MALAYSIA
Please refer to the Pre-Departure Itinerary on page 5 of this booklet for details on team training sessions. Athletes are expected to maintain their own training regime outside of these team training sessions. The onus is on the athlete to ensure they are as well prepared to compete in Malaysia as possible, which will require athletes to conduct training independently in addition to the team training sessions. Should an athlete require any assistance or guidance with planning their preparation for the competition, athletes should speak with their Team Leader. LAWA will be supplying coaches for each discipline for all team training sessions. Personal coaches will not be allowed onto the arena during training. If an athlete has a personal coach, the athlete may ask their coach to provide them with a training program to follow for International training. Relay training will be conducted at team training sessions. Athletes selected for sprint relay teams (4 x 100m) are required to attend relay training. Failure to attend may result in you forfeiting your place in the relay. Athletes are to report to their Group Leader on arrival and before departure from the Stadium for each training session. The official competition uniform is to be worn at the Mini Competition only but not the track suit. Country athletes will be told by their Group Leader the dates they will be required to attend training.
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MALAYSIAN CLIMATE Weather conditions in Malaysia will be vastly different from those you will be leaving in Perth in July. In addition to much higher temperatures, the extreme humidity will take its toll on those athletes who are unprepared for these conditions. The higher the humidity and temperature, the higher the risk of overheating your body to a dangerous level if you do not take certain precautions. As your heart must work harder to supply more blood to a greater surface area of skin in hot weather, a higher level of fitness is required. Partial acclimatisation may be achieved by an 8 to 12-week training period at an exercise intensity that produces significant sweating. This may be aided by training in heavier clothing than normal, ie: wearing of a track suit whilst training. However, avoid wearing clothing that is too tight and ensure that you drink water and take precautions to avoid excessive overheating. HERE ARE SOME DO'S AND DON'TS TO REMEMBER ABOUT TRAINING FOR AND COMPETING IN THE HEAT. 1)
DO drink small amounts of water frequently to replace lost fluids.
2)
DO improve your level of conditioning to a higher degree than normal.
3)
DO ensure that you perspire profusely during training.
4)
DO slightly increase sodium intake to compensate for sodium lost through sweat.
5)
DO eat fruit and vegetables.
ON COMPETITION DAY 6)
DO drink 1 - 2 glasses of cold bottled water 10 minutes prior to warm up, then 15 - 20 minutes after you start to exercise. Continue to drink the same amount at regular intervals to stay hydrated.
7)
DO NOT drink fluids containing sugar (ie. coke etc) they can cause bloating, cramping, discomfort and inhibit the sweating process.
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8)
DO wear your hat & sun cream, and use your towel to provide shade on field sites.
9)
DO advise a Group Leader IMMEDIATELY if you have a headache, experience nausea, dizziness or diarrhoea.
10)
DO NOT wait until you are thirsty before you drink - it usually is too late.
11)
Please ensure you buy bottled water and drink this at all times. When you are in Malaysia you must drink bottled water at all times. Water from the tap in Malaysia water is ok but just as a precaution we do prefer you to drink bottled water.
TO ENSURE YOU ARE ADEQUATELY PREPARED FOR COMPETING IN THE HEAT, PLEASE INCLUDE THE FOLLOWING IN YOUR COMPETITION BAG FOR MALAYSIA • • • • • • •
Hat Sunscreen Bottled water - do not drink water from taps at any time. Cooler bag – for food and drinks Small towel - to wet for cooling down - HOTEL TOWELS ARE NOT TO BE USED FOR THIS PUPOSE Bath towel - for stretching and providing shade - HOTEL TOWELS ARE NOT TO BE USED FOR THIS PURPOSE.
IT IS IN YOUR INTEREST THAT YOU FOLLOW THESE PRECAUTIONS. HEAT EXHAUSTION CAN BE EXTREMELY SERIOUS FOR THE UNPREPARED. Thank you for your co-operation
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GENERAL INFORMATION ON KUANTAN Kuantan is the state capital of Pahang, Malaysia, it is near the mouth of the Kuantan River and faces the South China Sea. Kuantan is the ninth largest city in Malaysia. Kuantan was founded in the 1850’s. In the early days it was known as Kampung Teruntum POPULATION Kuantan population is approximately 607,778 and is composed of 55% Malay, 34% Chinese, 10% Indian and 1% other races. ECONOMY One of its major economic activities is tourism. Domestically it is famous for the production of handicrafts, batik, fishing and timber. WEATHER During your trip the weather should be warm with occasional showers. July average minimum is 22 and the maximum is 36. It will rain from time to time. You should take light clothing (preferably natural fibre). A shower jacket could be handy. MONEY Malay currency consists of the Ringgit which is worth 100sen. Currency notes issued in denomination M$1, M$5, M$10, M$20, M$50, M$100, M$500, M$1000. Coins come in denomination of 1sen, 5sen, 10sen, 20sen, 50sen, and M$1 As at April 2017 $1 Australian dollar was equal to approximately $3.35 Malay Ringgit but this may change by the time we travel.
A calculator might be of use. LAW Remember, although most laws are basically the same, the laws of Malaysia are what counts when you are in Malaysia. Some things are very different. As trafficking in illegal drugs carries a mandatory death sentence, do not attempt to carry an amount of forbidden drugs for yourself or anyone else. Check with your doctor if you have any special health 17
requirements, inform your Group Leader and also ensure this is noted on your medical form for LAWA.
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FLUID REPLACEMENT Everyone involved in physical exertion is going to sweat no matter the season or temperature. Sweating is the body’s best mechanism for cooling itself during activity. As sweat evaporates, heat is transferred from the body and into the environment, so cooling the body. In hot weather, 1 to 2 litres of sweat can be lost every hour of exercise. When body fluid losses as sweat are high, the body becomes dehydrated. This creates problems as dehydration places extra strain on the heart and greatly reduces the body’s capacity to dissipate heat i.e. the body overheats. Both dehydration and heat exhaustion dramatically reduce sports performance and can be life threatening without fluid replacement. It is important to prevent them from occurring. Salt tablets should never be taken, as they are likely to cause dehydration and stomach cramps. Electrolyte drinks are not necessary for events less than 2 hours duration. If consumed, electrolyte drinks should be diluted, as they are too concentrated to be ideal for fluid replacement. It is important that you drink before, during and after exercise as you lose more fluid as sweat than can be replaced during activity, especially during the summer months. FLUID REPLACEMENT FOR ATHLETES 1.
DRINK 400MLS (2 GLASSES) OF WATER IN THE 15 MINUTES BEFORE COMPETITION OR TRAINING. This will ensure that you are well hydrated at the beginning of activity.
2.
DRINK REGULARLY THROUGHOUT ACTIVITY. AIM TO DRINK 150MLS – 250MLS EVERY 15 MINUTES OF EXERCISE. Drink even if you do not feel thirsty. Thirst is a very poor indicator of your fluid needs.
3.
KEEP DRINKING WATER AFTER COMPETITION OR TRAINING as your body requires further fluid replacement.
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Forms to be completed Please ensure all forms are to be completed and submitted to LAWA by 4 May 2017 Checklist:
Title
Submitted to LAWA?
Medical Information Form Athlete General Info Photo Release Form Declaration Form Details for Coaches Information Form Code of Conduct Change of Flight Form Event/PB Form Uniform Form
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MEDICAL INFORMATION FORM (Confidential) PLEASE PRINT CLEARLY NAME OF ATHLETE (As appears on passport - Please Print) PARENTS NAMES
_____
PARENT/GUARDIAN ADDRESS POST CODE______________EMAIL
TELEPHONE NO
HOME WORK
1.
Does your child suffer from any medical disorder about which we should know e.g.: Asthma, Epilepsy, Sinus Headaches, Allergies? If so, please list. __
2.
Is there any other medical information which you think we should know? ___ ___
3.
Does your child take medication for any disorder? If so, please name the medication and the disorder for which it is taken. __
4.
Is your child allergic to any drugs? If so, what? __
5.
Does your child have any other allergies which could cause a serious reaction? e.g. insect bites __
6.
Does your child have any "Phobias" e.g. Heights, dark etc.? __
7.
Does your child have any Dietary Requirements __________________________________________________________________________________________________
8.
Your child's Blood Group (if known) __
9.
Address and Telephone no. (either home, holiday, Malaysia where you may be contacted between 5th and 13th July 2017)
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1. Your contact address_______________________
PHONE:
__
2. Second contact address________________________________________________PHONE: _____________________ 10.
Please list All Sports your child is currently playing:
________
11.
Has your child been told NOT to compete in any sport?
________
12.
Has your child ever been unconscious or lost memory due to a blow on the head? ______________________________
13.
Has your child ever had a fracture or dislocation?
__
14.
Has your child ever had a knee or ankle sprain?
__
15.
Has your child ever suffered from shin splints?
__
16.
Has your child ever had other injuries? If so, what?
17.
Is your child under a Physician’s care now?
__
18.
Is your child under a Sport Doctor’s care now?
__
19.
Is your child under a Physiotherapist’s care now?
__
20.
Has your child ever had an illness lasting longer than a week? If so, what?_____________
________
__ 21.
Has your child ever fainted or "blacked out" during hard exercise?
22.
Has your child ever been in hospital for an operation or other reason?
PLEASE TICK AND SIGN APPROPRIATE ANSWER TO THE FOLLOWING:
________ ______________ YES
NO
I GIVE PERMISSION FOR MY CHILD TO RECEIVE MEDICAL TREATMENT IF NECESSARY, AND ACCEPT RESPONSIBILITY FOR PAYMENT FOR ANY MEDICAL TREATMENT RENDERED
I GIVE PERMISSION FOR MY CHILD TO BE GIVEN A BLOOD TRANSFUSION IF NECESSARY.
I GIVE PERMISSION FOR MY CHILD TO HAVE EMERGENCY SURGERY IF IT IS NECESSARY.
HAS YOUR CHILD BEEN INOCULATED AGAINST TETANUS?
IF YES - DATE OF INOCULATION
TETANUS
PARENT/GUARDIAN'S NAME (Please Print)
___
SIGNATURE__________________________________________________________________________________
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ATHLETE GENERAL INFORMATION
ATHLETE’S NAME: ___________________________________________________________________________ CENTRE: ___________________________________________________________________________________ NICKNAME__________________________________________________________________________________ FAVOURITE MOVIE___________________________________________________________________________ FAVOURITE SPORT___________________________________________________________________________ FAVOURITE SPORTING IDOL___________________________________________________________________ MOST MEMORABLE ATHLETIC ACHIEVEMENT____________________________________________________ ____________________________________________________________________________________________ PERSONAL GOALS____________________________________________________________________________ WHAT IS SOMETHING ABOUT YOU THAT MANY PEOPLE DO NOT KNOW? _____________________________ _____________________________________________________________________________________________ FINISH THIS SENTENCE: 10 YEARS FROM NOW I WOULD LIKE TO BE_________________________________ _____________________________________________________________________________________________
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PHOTO RELEASE FORM I hereby consent to Little Athletics Western Australia using photographs taken of me at the 25th MSSMLAWA-SSSC U14 & U15 International Little Athletics Championship 2017 either singularly or in a group to: a. Display the photo(s) on the Website b. Use the photo(s) to promote and advertise Little Athletics on all promotional material including but not limited to brochures and posters I hereby release and discharge Little Athletics Western Australia for all claims and demands, ensuing from or in connection with the use of the photographs including all claims for libels and invasions of privacy. This authorisation and release form shall insure to the benefit of legal representatives, licenses and assigns of Little Athletics Western Australia as well as the person/s who took the photographs. I have read the foregoing and fully understand the contents hereof. I represent that I am the parent/guardian of the below named athlete and consent/ do not consent* to the use of photo(s) for the above purposes and acknowledge that this consent is given freely and without force or pressure from Little Athletics Western Australia
Signed: ……………………………
Parent/Guardian Name: …………………………
Dated: ……………………………
Address: ………………………………………….
Childs Name: ……………………………….. Suburb: ………………………………………….. Registration Number: …………. *Please strike out words not applicable
Please return to LAWA Office no later than 4 May 2017
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PARENT AND ATHLETE DECLARATION FORM I (ATHLETE NAME) HAVE READ AND UNDERSTOOD THE RULES AND AGREE TO ABIDE BY THE RULES AS SET DOWN BY LITTLE ATHLETICS WESTERN AUSTRALIA
Signed:
(SIGNATURE OF ATHLETE).
I HAVE READ AND UNDERSTOOD THE RULES FOR MEMBERS OF THE STATE TEAM TRAVELLING TO MALAYSIA AND AGREE TO PAY WITHIN 14 DAYS OF THE ATHLETE’S RETURN TO PERTH, THE FOLLOWING: (A)
ALL MEDICAL EXPENSES INCURRED BY THE ATHLETE IN MALAYSIA AND
(B)
ALL ADDITIONAL COSTS INCURRED IF THE ATHLETE HAS TO BE SENT BACK TO PERTH FOR ANY REASON BEFORE THE SCHEDULED RETURN OF THE TEAM.
SIGNATURE OF PARENT/GUARDIAN
ADDRESS OF PARENT/GUARDIAN
TELEPHONE MOBILE
HOME
WORK
________
EMAIL: ___________________________________________________ (Please Write Clearly) FULL NAME OF ATHLETE (PLEASE PRINT)
WILL PARENT/GUARDIAN BE IN SINGAPORE AT THE SAME TIME AS THE STATE TEAM (Please circle Yes or No)?
YES
NO
IF YES, - ADDRESS WHILE STAYING IN MALAYSIA
PLEASE NOTE - THIS FORM MUST BE SIGNED BY ATHLETE AND PARENT/GUARDIAN AND RETURNED TO LAWA OFFICE NO LATER THAN TUESDAY 4 MAY 2017
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COACH INFORMATION FORM (Confidential)
NAME OF ATHLETE (Please Print)
____________________________________________________
PARENT/GUARDIAN ADDRESS
_____________________________________________________
POSTCODE
______________
TELEPHONE NUMBER
________________________ HOME_________________________WORK _______________________MOBILE _________________________E-MAIL
1.
Please list all Sports your child is currently playing: _________________________________ ___________________________________________________________________________
2.
Has your child been told NOT to compete in any sport? ______________________________
3.
Has your child ever been unconscious or lost memory due to a blow on the head? ___________________________________________________________________________
4.
Has your child ever had a fracture or dislocation? ___________________________________
5.
Has your child ever had a knee or ankle sprain? ____________________________________
6.
Has your child ever suffered from shin splints? _____________________________________
7.
Has your child ever had other injuries? If so, what? _________________________________ ___________________________________________________________________________
8.
Is your child under a Physician’s care now? ________________________________________
9.
Is your child under a Sport Doctor’s care now? _____________________________________
10.
Is your child under a Physiotherapist’s care now? ___________________________________
11.
Has your child ever had an illness lasting longer than a week? If so, what? ______________ ___________________________________________________________________________
12.
Has your child ever fainted or “blacked out” during hard exercise? _____________________
13.
Has your child ever been in hospital for an operation or other reason? __________________
14.
Is there any other medical information which you think we should know?
26
2017 WA International Team Conditions of Participation and Code of Conduct The following information is important for your participation in the Little Athletics WA Team to Malaysia. Please read this information carefully. It is an important agreement between you, your Parents/ Guardians, Little Athletics WA and your fellow team members. Little Athletics WA International Team Members are responsible for representing WA, at all times, in the best possible way. The standard of behaviour of all team members reflects on the image of the team and Little Athletics WA. The following Rules apply to all athletes who participate in the trip. Any questions, or concerns regarding these rules please speak to your group leader before signing.
1.
Accommodation There is to be strictly no boys in girls’ rooms or girls in boys’ rooms AT ANY TIME. Any Athletes breaching this rule will be suspended from competition or team activities.
2.
Curfew Once team members have been asked to go to bed, they are expected to remain in their own room. The curfew time means QUIET in the rooms and when asked LIGHTS OUT. Disrespect of the curfew will not be tolerated. We stay in public Hotels and consideration for the other guests is paramount at all times. Any Athletes breaching this rule will be suspended from competition or team activities.
3.
Respect Team members are expected to show respect to the team management, other team members and towards any person they come into contact with in their role as a WA team member. Any lack of respect, abuse, sledging, bullying, teasing or harming of others will not be tolerated. Inappropriate or offensive language is prohibited. Any Athletes breaching this rule will be suspended from competition or team activities
4.
Phones/Mobile Phones/Electronic Devices Mobile phones or any other electronic devices must not be used at Team activities, at training, or competitions. Such devices must be put away safely. They are the responsibility of the athletes at all times. When travelling with the team IPad, laptops, notebooks etc. are not to be taken. Athletes using all other electronic devices when travelling athletes MUST comply with all airline requests for use of electronic devices. Failure to do so will result in confiscation of the devices by Team Management. All 27
Mobile Phones are to be handed into the group leaders at curfew each night. Any Athletes breaching this rule will be suspended from competition or team activities.
5.
Electronic Communication & Social Media Team members must ensure that any phone calls they make, text messages/photos they send, or comments/photos that they post on social media (e.g. Facebook, Twitter) show that they are a positive ambassador for the WA International Team and will not contain any inappropriate or offensive content or material that could harm the athlete, the team, the team image or Little Athletics WA. Any team member contravening this rule will be immediately dismissed from the team
6.
Alcohol/Smoking, etc. The use of Alcohol, cigarettes, or any other intoxicating or prohibited substances is forbidden, at all times. Any team member contravening this rule will be immediately dismissed from the team.
Breaches of the Code of Conduct Breaches of the Little Athletics WA Team Code of Conduct will be viewed as a breach of the trust that LAWA has with each team member, and disciplinary action will be taken accordingly. Continuous and/or serious breaches of the rules in the Little Athletics WA Team Code of Conduct, or incidents of any other behaviour that in the view of the Board of Management could harm the team or its image will result in the offending team member(s) being dismissed from the team, forfeiting all monies paid to that point in time. Athletes who commit a serious breach will be sent home immediately and at the parent’s expense. LAWA Team Management and Board of Management reserves the right to impose appropriate sanctions on athletes whilst travelling with the team of minor breaches of team rules. All athletes and Parents are bound at all times by the member protection Policy and our code of behaviour available on the LAWA website.
Little Athletics WA reserves the right to exclude any individual from the team who is not prepared to agree to the above conditions of Participation, Code of Conduct and Member Protection policy.
28
CODE OF CONDUCT ATHLETE
I _____________________________________________(athlete name) have read and understood the rules set down for all athletes in the 2017 Little Athletics WA International Team to Malaysia. I agree to participate as a team member and abide by the rules as set down in the conditions of participation. I accept breaches of these rules will result in sanctions and may result in my exclusion from the team.
SIGNED: ________________________________________(athlete signature)
CODE OF CONDUCT PARENT / GUARDIAN I ________________________________________ (parent / guardian name)
The Parent / Guardian of _______________________________________________(athlete name), agree to ensure my child understands and complies as a team rules as set down in the conditions of participation. I accept breaches of these rules will result in sanctions and may also result in his/ her exclusion from the team, and understand that all costs incurred due to exclusion or immediate return home will be at the expense of the Parents/ Guardians.
I will ensure myself and my child are aware of the LAWA Member Protection Policy and the Code of Behavior Policy, and abide by these policies at all times.
SIGNED: ___________________________________________________(parent / guardian)
29
CHANGE OF FLIGHT FORM All athlete’s flights include outgoing and return flights. If you would like/intend to return independently from the team this will require a change of return flight. The cost for which is $150 payable by the parents. Please complete this form with attached payment and return to the office as soon as possible I________________________________Parent of ________________________
wish to change the return flight from Kuantan - Flight MH1269 on 13th July 2017 To _________________ Date_______________________Time___________
Signed ………………………………………….
30
ATHLETE UNIFORM ORDER FORM (To be completed at Information Evening on 4 May 2017) NAME:______________________________________________________ Age Group___________ ADDRESS: _______________________________________________________________________ E-MAIL: ______________________________ MOBILE: ____________________
SIZE TRACK SUIT TOP TRACK PANTS COMPETITION SINGLET WALK OUT SHORTS T-SHIRT POLO Athletes will be accommodated two to a room in Kuala Lumpur where possible. PLEASE NOTE: Athletes will be roomed with athletes in their age group, if you have a preference to share/not to share with another athlete please indicate below. I would like to room with/not room with Name
_______________________________________
Centre
_______________________________________
Whilst every effort will be made to accommodate requests not all requests can be met and no room changes will be allowed once allocated.
31
ATHLETE EVENT PROFILE SHEET PLEASE COMPLETE THE FOLLOWING INFORMATION CLEARLY AND RETURN TO LAWA BY 4 MAY 2017. THIS INFORMATION IS REQUIRED BY THE OFFICE FOR SELECTION OF EXTRA EVENTS FOR ATHLETES. PLEASE ONLY LIST YOUR PB’S IN EVENT THAT YOU HAVE MEDALLED AND WOULD LIKE TO COMPETE IN. ATHLETE'S NAME
____________________________________________________________
ADDRESS
_______________________________________________
___________________________MOBILE______________H_____________
DATE OF BIRTH
__________________
NAME OF COACH
_______________________MOBILE 100 M
200 M
400 M
800 M
AGE GROUP
1500 M
PC_________
_________CENTRE______________ ________________H______________
Walk
Hrds
200m Hrds/ 300m Hrds
HJ
TJ
LJ
SP
Disc
Jav
MEDAL POSITION AT STATES STATE RESULTS SEASON PB
IF YOU WOULD LIKE TO BE CONSIDERED FOR A RELAY TEAM PLEASE PROVIDE YOUR SEASON BEST PERFORMANCE. 100M
400M
IF YOU WOULD LIKE TO BE CONSIDERED FOR ANOTHER EVENT PLEASE PROVIDE YOUR SEASON PB FOR THAT EVENT. ALLOCATION OF EXTRA EVENTS WILL BE DETERMINED BY AVAILABILITY OF THE EVENTS AND THE NUMBER OF ATHLETES REQUESTING A PARTICULAR EVENT. 100 M
200 M
400 M
800 M
1500 M
Walk
SEASON PB
32
Hrds
200m Hrds/ 300m Hrds
HJ
TJ
LJ
SP
Disc
Jav