EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL
BID SUBMISSION This bid package will remained sealed until opened by (the Seller). Bids will be accepted until 12:00 p.m. (noon) -------------, 20--. On the attached Timber Notice you have been provided with an estimated volume by species and grade for the trees to be harvested. You may opt to view the forest to be harvested personally or may assign an agent to inspect the timber on your behalf. Volumes were determined by the following method: • Diameters of all trees designated for harvest were measured at breast height (DBH) in inches; • The grade and/or product quality of each tree was determined; • The ______volume tables were used to calculate volumes. Volumes by species, grade, and product were estimated using the above methods, and are not guaranteed. Pulpwood produced from this sale has access to Domtar – Cornwall. (provided it is representative of the species and product quality on site) Operating Fees: In an effort to continue to provide a steady flow of well managed wood into the marketplace as well as offset the costs of forest certification the Eastern Ontario Model Forest (EOMF) has established an upset price for all forest products harvested under this program. I __________________________ (Bidder) agree to pay the EOMF an additional upset price as per the EOMF wood purchasing policy for boltwood, pulpwood or fuelwood from this sale that has a destination point OTHER than Domtar, Cornwall and an additional price of $_____ per cubic metre ($_____ per MBM) for sawlogs, veneer, or other specialty products not delivered to a destination that has agreed with the EOMF to pay the operating fees. NOTE – this upset fee is based on the actual volume harvested and the fee is in addition to your Lump Sum Bid. An EOMF representative will determine the actual volume of boltwood, pulpwood or fuelwood harvested. The successful Bidder agrees all truckloads leaving the harvest site will have a fully completed “Bill of Lading” with the load. For all pulpwood delivered to Domtar, Cornwall, Domtar agrees to pay the upset price on behalf of the Bidder. The successful bidder will be required to enter into a “Timber Sale Agreement” with the seller. The successful bidder will also be required to post a performance bond in the amount of $_____ by bank draft or money order, upon the signing of the Timber Sale Agreement, with the EOMF. The performance bond will be returned in full upon the successful completion of the harvest, and all conditions of the Timber Sale Agreement have been met. Where all conditions of the Timber Sale Agreement were met, plus the Site Damage and Damage to Residual Stand standards were exceeded by ?% the seller will reimburse the purchaser by $___I ___________________________would like to place a Lump Sum bid of $_________________________ for the marked standing trees. Half of the payment (in the form of a money order/bank draft) will be made upon signature of the Timber Sale Agreement with the balance due before harvesting begins or with agreed terms from the Seller. The highest or any bid received not necessarily accepted. Bids can be sent directly to the seller __name and address__or_ faxed to Scott Davis (613) 258 – 8363 and will be accepted until 12:00 p.m. (noon) on ) -------------, 20--. All bids will remain sealed until opened by the Seller. ________________________________ DATE
December, 2003
__________________________ SIGNED
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