FREQUENTLY ASKED QUESTIONS

AS WE GET CLOSE TO THE EVENT, YOU MAY HAVE QUESTIONS OR CONCERNS REGARDING THE EVENT AND YOUR EXHIBITION SPACE.

We have listed the most popular questions, however, if you would like to discuss your space and marketing before or after, please get in touch.

Stand allocation, where will my stand be?

we have added the exhibitor plan to this latest update.

When can I set up my stand?

All exhibitors will need to set up on the 21st March. The room will be open from 08.00 - 22.00. See setup day page for more information.

What additional items are available for stands?

You can order a variety of additional items including graphics, additional furniture, lockable counter units, TV screens and more. See page 9 for more details.

We have a custom stand and don’t require a shell scheme.

Great, but it’s important to let us know size and height, we can then ensure you have a space and not a prebuilt booth.

We have a vehicle we would like to bring, is this possible?

It should be, however, we will need to be aware of anything large that exceeds your stand allocation so we can ensure that we can allocate the space, either in the aisles, or at the side of your stand. We will also need to discuss the safety requirements for vehicles dependant on fuel type. Unfortunately, any unauthorised vehicles will not be able to be taken into the arena.

We have a pop up stand or roller banner can we use these?

Sure, we offer the option to print the panels of your stand (shell scheme) if you wish, however, we also appreciate you have existing marketing material. If you would like to organise your own print for the stand panels, please let us know so we can provide the spec. Ideally, we will require the panels before the 21st so we can set these up during the shell scheme build.

How big is my exhibition area? Each standard area is 3x2m, and Gold is 4x3m.

Do I need to book any extras, or can I get them on the day?

To be safe you should pre-book any extras you think you might need before the event. On the day we may be able to provide them, however, if they aren’t pre-booked we can’t guarantee they will be available. Do you provide refreshments and a meal to exhibitors?

We provide both refreshments and meals to all delegates who have registered, please ensure you and your team are registered to qualify.

Can I order an attendee lead list or email blast? No. Vizion does not sell, rent, or share contact/lead lists of members or meeting attendees. Vizion also does not sell direct emails to our members or attendees.

We do, however, offer and encourage exhibitors and sponsors to utilise the marketing opportunities that come with your event booking or sponsorship and will work with you to maximise your time and brand awareness, long after the event.