Define 1

Setting Parameters

Whether you have an upcoming lease expiry or break, are opening up a new branch, or just feel like your current space is outdated, the fit-out process should start with a detailed consideration of how your space is currently performing

The first stage of this is to conduct a workplace analysis. This is the process of measuring and quantifying the performance of your current business needs, and conducting one will save you money, time and effort down the line.

The consultation will study various aspects of your business’ operations, in order to determine how your space should perform, including:

• Square footage per employee

• Occupancy levels

• Sustainability & energy efficiency

• Transport study

• Facilities & amenities

• Staff wellbeing

• Company culture

The findings of this will determine what size of office you will need, what locations will best suit your staff, the most efficient layout of the space, and other considerations which will be crucial in the design process.

Should I Stay or Should I Go?

With the analysis complete, you will have an idea of how your current office is performing, and the business needs to relocate, or can renovate and stay put.

Regardless of which route you go down, it’s always worth seeing what else is out there in terms of a new office. You may find that there are better located, cost-effective options on offer.

You’ll need to approach a commercial letting agent, who will find you appropriate options, and can also assist in negotiating your lease and rental terms.

You should start to look at options at least 6 months before your current lease expires, but don’t worry if you have left things a little later – you’ll just need to make decisions quicker from here on.

Budgeting Correctly

It pays to consider not only what you can afford to lease, but also what the fit-out itself will cost. Costs for materials can vary significantly and there is usually an option to suit.

There are also financing options and tax benefits available if you don’t quite have the budget to build your dream space now. Finance Options.

Utilising Expertise

You can consider expanding your team by engaging with project management professionals and cost consultants. These can provide useful guidance on contracts, timescales, and construction costs – just make sure to account for their fees in your overall financial budget.

Engagement

You should now be in possession of a targeted office location, an indicative timescale and a broader project brief. Armed with these, you can start to envision what the space will really look like.

The design process will create a concept which is ready to construct.