HR 2.1 Payroll WORKING HOURS The administrative offices at Virginia Wesleyan University are open Monday through Friday from 8:30 am to 4:30 pm with one (1) hour allotted for lunch. Hourly employees are paid for actual hours worked, rounded to the nearest hour. The supervisor of each department determines the schedule for the department. In the event the University requires an hourly or salary non-exempt employee to work overtime, the employee’s supervisor will make every effort to provide timely notice. An employee’s supervisor must approve all overtime prior to the employee working overtime. Any employee who works overtime without obtaining advance approval from their supervisor, may be subject to disciplinary action up to and including termination of employment. All hourly and salary nonexempt employees will be paid one and one half times their regular rate of pay for all hours worked in excess of 40 hours for one workweek. Paid time off, such as paid annual leave, holiday pay or jury duty that is not actually worked is excluded from the overtime calculation. Exempt employees are not eligible to be paid overtime. Circumstances may arise which call for special hours for effective delivery of institutional services. Such hours will be assigned at the discretion of the supervisor and will be considered as part of a work assignment for a given position. It has been the practice of Virginia Wesleyan to vary the working hours for administrative offices during the summer months. Beginning the Tuesday following graduation in May, and continuing until the start of the week of faculty pre-session workshops in August, the administrative offices are open Monday through Friday from 8:30 am to 4:00 pm.
HR 2.1 – Payroll 7/19