OCCUPANCY INFORMATION

ROOM RESERVATIONS, CHANGES, CHARGES, ETC.

Information about the room reservation process and deadlines will be widely publicized during the fall semester. It is extremely important that students pay attention to dates, procedures, etc. Watch the Department of Residence Life SharePoint as well as their uwplatt.edu email for more information.

Residency Policy

Residence Life adheres to the UW System Board of Regents Residency Requirement which states that any student living further than 40 miles away from campus is required to live on campus for the first two years of their academic career. Residents will be reminded of this policy throughout the year.

• Each year the department is notified of second-year students who have been encouraged to move off-campus to live with friends and have signed leases, sometimes by their parents or guardians. This is in direct violation of the Residency Requirement, and in these cases, the student is then charged a double-occupancy room rate in addition to their off-campus lease. Freshman and sophomore students are required to live on campus and will not be able to cancel their housing agreement unless they are withdrawing from the university.

• During the spring semester, those second-year residents who have not yet completed a residence hall contract for the following year will be notified of the policy and a hold will be placed on their account, preventing them from registering for classes. A resident can schedule an appeal meeting with a Residence Life administrator to lift the hold; they are not released until they have received proper authorization.

• Students who are not required, but choose to sign a rental agreement, will be held to their contract unless they are no longer attending UW-Platteville. By submitting the electronic room rental agreement, you are entering into an academic year contract and are financially obligated for rental in the residence halls for the academic year. Exceptions to this will be available to students who participate in a recognized university program that requires the student to live away from this area such as student teaching, internship, co-op, and study abroad.

Room Changes

• Students can change rooms after the 10th day of classes. This waiting period allows for administrative details to be complete for the semester with continued pending contracts and offers students the opportunity to get to know their roommate.

• Residents should talk with their hall staff first about room changes. Your resident assistant or the hall resident director will be the best source of information.

• We need to hear from the resident regarding room changes. Staff will not move a resident if someone other than the resident speaks with us about the situation.

• If your roommate checks out of the room, you will NOT automatically have a single room. Single rooms are only available in McGregor or Wilgus Halls. There is a first-come, first-served waitlist for students on the department SharePoint site. First semester freshmen are not eligible for these single rooms unless there is an extenuating circumstance, and it has been approved by the department.

Checking Out Of Your Room

• Residents need to check out of their room with a staff member. Staff will check the space for damages with you and make sure you sign any necessary paperwork. Residents are billed for their space until they complete this paperwork with staff, and their key has been turned in.

Housing Charges

• Charges for housing will appear on your student account in PASS. Should you have any questions about these you can contact the Cashier’s Office or Residence Life.

RESIDENCE HALL ROOM RESERVATION FOR 2024–25

Information about the room reservation process and deadlines will be widely publicized during the fall semester. This includes reservations for Southwest Hall (our returning/transfer students only building).

It is extremely important that students pay attention to the dates, procedures, etc. that will be emailed to them, posted on social media, as well as presented to them during community meetings. Tell your student to watch for this information.

A few things to keep in mind:

• Each student will need $150 to reserve a space for next year. Starting in the fall, students can reserve their same room space for 2024–25 and have the $150 prepayment waived. This will be widely advertised via posters, postcards, social media, SharePoint, and the website.

• Each student must reserve a residence hall space for each academic year. No one is automatically placed in their same space for subsequent years they are a student.

• Students who are not required, but choose to sign a contract, will be held to their contract unless they are no longer attending UW-Platteville. By submitting the electronic room contract, you are entering into an academic year contract and are financially obligated for rental in the residence halls for the academic year. Exceptions to this will be available to students who participate in a recognized university program that requires the student to live away from this area such as student teaching, internship, co-op, and study abroad.

• The process for Southwest Hall room reservations begins in the fall and is available to students with 30 university post-high school credits and above.

• The process of changing halls for the following year to Bridgeway Commons, Cooper Living and Learning Center, Rountree Commons, and the seven traditional halls typically begins in February and is based on a student’s university post-high school credits.