• Logging into an online class without active participation or • Participating in academic counseling or advising. Participation in academic counseling and advising are no longer considered to be academic attendance or attendance at an academically related activity. In a distance education context, documenting that a student has logged into an online class is not sufficient, by itself, to demonstrate academic attendance by a student. A school must demonstrate that a student participated in class or was otherwise engaged in an academically related activity, such as by contributing to an online discussion or initiating contact with a faculty member to ask a course-related question. Examples of acceptable evidence of academic attendance and/or attendance at an academically related activity in a distance education program include: • • • • • •
Student submission of an academic assignment. Student submission of an exam. Documented student participation in an interactive tutorial or computer-assisted instruction. A posting by the student showing the student’s participation in an online study group that is assigned by the institution. A posting by the student in a discussion forum showing the student’s participation in an online discussion about academic matters, and An email from the student or other documentation indicating the student-initiated contact with a faculty member to ask a question about the academic subject studied in the course.
If a student failed to attend a course, but attended one or more of their other courses, the student will be assigned a grade of NW for the course, and charges will remain. The students have the option of completing the course providing they have instructor approval; however, financial aid WILL NOT cover the charges for that course. Faculty will report any student who has stopped attending by entering a FINAL grade of NF.
ADD/DROP/WITHDRAW POLICY Students may add classes through the first academic week of any fall or spring academic term, and through the first two days of any summer term. Students who drop any class through the first week of any fall or spring academic term (or the first two days of any summer term) will not be charged for the tuition of that class. Once classes have begun a drop or add fee will be assessed. Any class dropped within the first week will not appear on student’s transcript. Classes dropped after the first week will appear on students’ transcripts with a grade of W assigned. Last day to drop a class or withdraw from the university is as follows: • 16 Week Class – through the end of 11th week • 10 Week Class – through the end of 8th week • 8 Week Class – through the 6th week • 5 Week Class – through the 3rd week Students may not withdraw from a course they are failing due to a violation of the Academic Integrity Policy. Dropping all classes does constitute an official withdrawal from the University. It is the responsibility of the student to complete all schedule changes with the Registrar’s Office. Schedule changes may not be completed by a faculty member, by phone, or by proxy. To withdraw from the University or Community College the student must obtain a withdrawal form from the Registrar’s 32 office and complete the withdrawal process. The withdrawal process must be completed by every student wishing to terminate his/her total class schedule. Withdrawals may not be accomplished by proxy or telephone. A student may withdraw from the University or Community College without prejudice through the last class day of the ninth week of the fall or spring semesters, or the last class day of the third calendar week of any summer session. Withdrawing from the University or Community College after the eleventh week will be recorded on the permanent academic record as withdrawal in each course of the student’s schedule. The last day to officially withdraw from classes will be the last day of the eleventh (11th) week of the semester and the third (3rd) week
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