Strengthening Panchayati Raj Institutions in Odisha
S. No. Systems
Current Situation
Need for the System
9
The state does not have a research management system though sporadic research does get done.
Research as a forwardlooking component ushers in the envisioned future at an accelerated pace and makes ongoing PRI-CB&T more effective. A broad research strategy is developed for the state which may be detailed out further and fine-tuned. The strategy will require systems/ protocols for implementation. The state needs to develop tailor-made application software for optimizing need based and resources based planning for micro planning as well as to save time in planning and re-planning.
Research Management System
10
Operational Planning/Micro Planning For Training
11
Data Base Management System
The state has a sound micro plan at present for 100 per cent quantitative coverage of all ERs in the state through initial training interventions. Resource provision of DPNGOS and trainers is done based on availability of resources. The planning is done manually at present and requires re-planning, which is time and effort consuming. Tremendous amount of data is needed for PRI-CB&T, all of which is available but it is not available when needed at one place. There is no IT application for database management at present for PRI-CB&T.
Usage of appropriate information will make PRICB&T sharper and result oriented. SIRD needs to create a sound database management system.
Key Contents of System Manual/ Protocol/Guideline • Research framework for PRI-CB&T in the state. •
Integrating action research into ongoing PRI-CB&T interventions.
•
Guidelines for qualitative research.
•
Guidelines for quantitative research.
•
Ethical guidelines for research.
•
The application software should take as inputs body incorporate-wise (GP/BP/DP) ERs at various levels, with functional literacy data, gender etc. and estimate the number of batches (based on NCBF time limits of trainings, optimal batch size, yearly calendar with list of holidays/Sundays etc) and allocate training, estimate numbers of trainers required etc.
•
The database may include: – Master data for ERs—name, address, position, gender, and education. – Master data for trainers/mentors— name, address, education, training conducted, and assessments. – Master data for DPNGOs—name, address, officials, type of intervention contracted for, and contract performance. – Training database—calendar, coverage, place, etc. – SIRD/ETC database— administration, faculty, HR, etc. – Research database. – Experiential tools inventory database. – Training modules, manuals.
12
Management Information System
There are some formats designed for reporting on various ongoing interventions. All those concerned, report these manually. The retrieval of old information, macro analysis etc. is difficult to carry out.
PRI-CB&T requires a well designed overall MIS for various interventions envisaged under the proposed strategies and package of services.
– Training reporting, documentation, and evaluation database. The MIS should lay down a field record keeping system and a reporting system and MIS should be IT driven to enable need based retrieval and macro analysis.
159