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University of California, Merced

New Employee Handbook


Table

of

Contents

WELCOME to UC Merced

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OVERVIEWof the University of California

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HISTORYof the University of California, Merced

pg.11

UC MERCED Now

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ACCOMPLISH TWO to THREE days prior to your arrival

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ACCOMPLISHon your FIRST DAYor within your first week

pg.34

ACCOMPLISHwithin your FIRST MONTH

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Important information to known within the next

SIX MONTHS!

NEW EMPLOYEE ORIENTATIONwith your Supervisor

Attending Learn about the

BUILD YOUR NETWORKprogram for new staff members

pg.41

pg.44

pg.47


CAMPUS INFORMATION AND RESOURCES

pg.51

- Care - Center for Cellular and Biomolecular Machines - Center for Engaged Teaching and Learning - Central Payroll - Department of Sustainability - Division of Student Affairs - Early Childhood Education Center - Employee Benefits - Library - Office of Campus Climate - Office of Campus Compliance - Office of Information Technology - Office of Ombuds services - Police - Procurement Services - Recycling - School of Natural Sciences - United Way - University Communications

REACH OUT WE’RE HERE TO HELP! - Human Resources UC MERCED ACRONYMS & ABBREVIATIONS

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Letter from th

Welcome to the University of California, Merced - the newest campus of the most rec system in the world. Welcome to the University of California, Merced - the newest campus of the most recognized university system in the world. We are delighted you have chosen to join our UC Merced community. Faculty and sta backbone of the transformational education that students experience at UC Merced. W We are delighted you have chosen to join our UC Merced significant contributions our employees make to advance UC Merced’s research excel community. distinction and student success. Faculty and staff are the backbone of the transformational education that students experience at UC Merced. We Like our students, employees choose UC Merced for a variety of reasons. I was drawn value the significant contributions our employees make to advance UC Merced’s research excellence, academic opportunity to be part of an innovative and creative higher education environment, a distinction and student success. campus with a mission of teaching, research and public service. our students, employees choose UC Merced for a variety of reasons. I was drawn here by Like theWhatever your role at UC Merced, I trust you will find you have joined a special place opportunity to be part of an innovative and creative higher education environment, and to help build a campus with a mission of teaching, research and public service. collaboration, kindness, and academic freedom. This is a welcoming and diverse camp and we are very proud of the culture of inquiry, discovery and learning we have nurtu Whatever your role at UC Merced, I trust you will find you have joined a special place that values collaboration, kindness, and academic freedom. This is a welcoming and diverse day, UC Merced is working to enrich the Central Valley and to help expand partnership campus community and we are very proud of the culture of inquiry, discovery and learning emerging California. You will be inspired by the dedication of our students, by the gro we have nurtured here. Every day, UC Merced is working to enrich the Central Valley and to research being conducted by our faculty, and by the tireless support your colleagues p help expand partnerships with the emerging California. You will be inspired by the dedication of students, faculty and alumni. our students, by the groundbreaking research being conducted by our faculty, and by the tireless support your colleagues provide to our students, faculty and alumni. I wish you great professional growth and personal fulfillment in your time at UC Merc I wish you great professional growth and personal fulfillment in your time at UC Merced, and I find your work to be as rewarding as I have. hope you find your work to be as rewarding as I have. Fiat Lux, Fiat Lux, Dorothy Leland Chancellor Dorothy Leland Chancellor

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WELCOME


he Chancellor

WELCOME

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Welcome to the University of California, Merced I would like to extend a warm welcome to you as you join the UC Merced community and become a part of this vibrant university that contributes so much, every day, to people throughout Merced, California, and around the world. As you begin your new career, you’ll need to complete the usual paperwork and make some important choices. The good news is that there are a lot of resources, and people, to help you. This new employee orientation eBook is a resource that will help you manage your transition into the UC Merced community. I call your attention to this eBook, particularly to the information contained in the sections titled: • • •

What to accomplish two to three days prior to your arrival; What to accomplish on your first day or within your first week; and What to accomplish within your first month.

Regardless of your location or where you are in your career, I want your beginning tasks – such as signing up for benefits, setting up your payroll information, and participating in the mandatory new employee orientation – to go as smoothly as possible. If you have any questions or concerns, please first turn to your hiring manager. Then, please reach out to the Human Resources Client Services team at (209) 228-8247 and hr@ucmerced.edu. The Office of Human Resources is committed to being a strategic partner focused on providing optimal customer service in support of UC Merced’s academic mission, our customers, and the University community. Human Resources (HR) is committed to strategic and fair recruiting practices, equitable compensation practices, consistent and fair treatment of employees, compliance with labor laws and union contracts, benefits consulting to help employees best utilize the diverse benefits offered by the University and training and development programs that inspire employees in the pursuit of professional growth thereby increasing job satisfaction, motivation, empowerment and employee retention. HR invites you to our website, which has many useful resources, including how to participate in the Build Your Network Program, a program designed specifically for new staff members. I look forward to personally welcoming you to UC Merced. I am confident that you will find this a truly exciting time to pursue your career.

Brian K. Powell, Esq.

Associate Vice Chancellor for Human Resources and Administrative Services | Chief Human Resources Officer

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WELCOME


WELCOME VIDEO

PLAY VIDEO

WELCOME

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Overview of The

University of California THE ONLY WORLD-CLASS PUBLIC RESEARCH UNIVERSITY FOR, BY AND OF CALIFORNIA.

10

Campus

3

National

5

Laboratories

Medical Centers UC MERCED

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WELCOME


150

Academic Disciplines

600

Graduate Degree Programs

The University of california Merced

WELCOME

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238,700 Students = 1000 students

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WELCOME


E 1M P 9L 8O 3Y 0E 0E S WELCOME

1.7 million living alumni

61 Nobel Laureates 20,000 UC Extension 430,000 Jobs Supported $46.3 BILLION CONTRIBUTED TO CALIFORNIA ECONOMY

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WELCOME


The University

with just

10

more than

150

faculty members and

238,000

more than

1.7

years,

of

38

students.

opened its doors in

Today,

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UC

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campuses are routinely ranked among the best in the world,

but our reach extends beyond campus borders.

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students, faculty, staff and

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California

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engage with their local governments, serve

schools, protect the environment and push the boundaries of space.

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and research is as pioneering as

backgrounds, ethnicities and incomes, undergraduates come from all over to college. In fact, over families.

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itself.

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WELCOME

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History of UC Merced The history of UC Merced dates back to 1988, when the UC Regents first authorized planning for at least one additional campus based on projections of long-range enrollment demand.

From an initial review of more than 80 sites in the San Joaquin Valley, 20 were initially advanced for additional study.

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HISTORY


History of the University of California, Merced Long-Term Vision

Consideration and Compliance

Eight sites were further evaluated and visited by a senior-level task force, leading to the identification of three sites that were selected for detailed analysis and for inclusion in a full ENVIRONMENTAL IMPACT REPORT. Following this careful process, the UC Board of Regents selected a site in eastern Merced County adjacent to Lake Yosemite Park as the location for the 10th campus of the University of California in May 1995. The Merced County location was selected based upon a number of factors, including: The land was to be donated by the VIRGINIA SMITH TRUST, a charitable trust that provides college scholarships to Merced-area high school students; and adequate water would be available for university needs. The county government initiated a planning process to assure compatible development of adjacent land and good transportation access. Merced is centrally located with easy access from communities in the San Joaquin Valley, including the Valley’s largest city, Fresno. By 1997, UC Merced had established a regional office at MERCED COLLEGE, and the UC FRESNO CENTER also served as a focal point for the new UC Merced campus. In 1998, the university joined with the Merced County BOARD OF SUPERVISORS, the Virginia and Cyril Smith trusts, the CITY OF MERCED, and the MERCED IRRIGATION DISTRICT to initiate a collaborative planning process for the university community. The planning process produced a concept for a campus and community that could grow together in harmony with the landscape. 26,000 acres of seasonal wetlands adjacent to the campus are now permanently preserved by the state.

Valley Preparations That same year, CAROL TOMLINSON-KEASEY was appointed senior associate to UC President Atkinson to lead planning and development of the UC Merced campus. In 1999, Tomlinson-Keasey was appointed as founding chancellor of UC Merced, and the Tri-College Center on the campus of Merced College began to present UC Extension courses offered by UCs Riverside, Davis and Berkeley. As the planning process for the campus and its ACADEMIC PROGRAMS continued into 2001, much progress was made, including the establishment of a new UC Merced Center in Bakersfield. UC Merced now has four locations spanning the San Joaquin Valley and Southern Sierra Nevada region.

HISTORY

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Careful analysis of the site’s environmental aspects contributed to a decision to move the campus and community closer to existing urban areas and away from more environmentally sensitive lands. The concepts developed jointly by the community and the university formed the basis for the preparation of the campus LONG RANGE DEVELOPMENT PLAN (LRDP) and the county’s draft University Community Plan. The Board of Regents approved the UC Merced LRDP and certified the associated Environmental Impact Report (EIR) in January 2002. Merced County approved the University Community Plan in December 2004 and certified the associated EIR. This action was a key milestone for the eventual development of the university community.

Campus Opening Faculty members began to arrive in 2003 with graduate students in tow and began setting up RESEARCH laboratories and programs at UC Merced’s ancillary research facility on the former Castle Air Force Base, biding their time until buildings were ready on campus. The first graduate courses began in fall 2004. The campus celebrated its official grand opening and the arrival of the first class of undergraduate students on Sept. 5, 2005. The first semester saw most activities on campus taking place in the Valley Terrace housing complex and the Leo &Dottie Kolligian Library, as other campus buildings were not yet ready for use. The Classroom and Office Building and the Science and Engineering Building opened for use in January 2006.

State Support UC Merced has enjoyed strong bipartisan support throughout its history. Conceived under Gov. George Deukmejian in 1988, the campus was sited under Gov. Pete Wilson in 1995. Groundbreaking took place in 2002 under Gov. Gray Davis. The campus opened in 2005 under Gov. Arnold Schwarzenegger and embarks on its ambitious 2020 Project under Gov. Jerry Brown. To date, the state has invested more than $500 million in construction and development of the 2,000-acre site. Upon completion of the 2020 Project, UC Merced will be able to accommodate up to 10,000 students, and as many as 25,000 students when the campus grows to full capacity in about three decades.

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UC Merced Now Carol Tomlinson-Keasey left the university in 2006, subsequently retiring from the University of California. In her place, Sung-Mo “Steve” Kang, UC Santa Cruz’s school of engineering dean, was appointed chancellor in March 2007. Kang was formally inaugurated in September 2007 and led the campus until June 30, 2011. As chancellor, Kang oversaw increases in student enrollment and also the physical expansion of the campus.

Kang returned to the faculty to Tomlinson-Keasey’s death from a longtime illness in September 2009 saddened the university community, but the legacy she’s left behind at UC Merced will speak of her commitment to both the UC system and Central Valley forevermore. The UC Board of Regents appointed Georgia College & State University President DOROTHY LELAND to serve as the campus’ third chancellor. She assumed the duties July 1, 2011. The 2020 PROJECT, which obtained formal approval from the UC Board of Regents in 2016, will moves UC Merced into the next chapter of its unique story. focus on his research.

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UC MERCED NOW 2020 Project

Principles

The next great step for the University of California, Merced. The Merced 2020 Project will add 1.2 million gross square feet of new academic, housing, and student life facilities to the University of California, Merced. The ultimate result will be a vibrant and sustainable campus that will enable academic distinction, enhance student life and expand access to the University. DOWNLOAD THE PROJECT MAP (PDF). The $1.3 billion project includes three new teaching and research lab buildings, 1,700 beds of new on-campus housing, dedicated space for student life and organizations, 1,500 new parking spaces, a student wellness center, a new entrance to campus and transit hub that will improve campus circulation, new dining options, an expansion of the childhood education center, a conference center for community and campus events, NCAA-II class outdoor athletic and recreation fields and a pool. It will be completed in three phases between Fall 2018 and Fall 2020.

These principles reflect our ongoing efforts to increase access and inclusion and to create a community that nurtures lifelong learning and growth for all of its members. We encourage every member of the UC Merced community to join us in our collective pursuit of these principles:

Sustainability UC Merced has demonstrated ongoing success in sustainability through efforts such as energy efficiency and water conservation, green building design, and sustainable purchases. In 2009 the campus established its “Triple Zero Commitment,” to produce its power renewably (Net Zero Energy), reduce landfill waste (Zero Waste), and achieve carbon neutrality (Net Zero Greenhouse Gas Emissions) by 2020. The accomplishment of these commitments will establish UC Merced as the first research institution in the nation to achieve such ambitious goals. Your actions and support are essential in assisting the campus with achieving our Triple Zero Commitment. Sustainable practices such as turning off the monitor or office light when away from your desk, reducing waste generation through the use of reusable products, all contribute to the campus sustainability commitment, while preserving the ability of future generations to meet their needs. To learn more about what you can do both on and off campus to get involved, or how to incorporate sustainable practices in your daily life, please visit sustainability.ucmerced.edu.

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We recognize and celebrate the identities, values and beliefs of our community. We affirm the inherent dignity

and value of every person while cultivating a campus climate rooted in mutual respect and compassion. We uphold the right to freedom of expression and encourage a culture of dialogue, understanding, and civility in all interactions. We seek to create a campus where a rich tapestry of ideas is shared, collaboration is embraced, and innovation is promoted. We pursue excellence in teaching and learning through contributions from all community members fostering a culture of open exchange. We promote opportunities for active participation and leadership in our communities. We champion civic engagement, environmental stewardship, research and teaching that connect theory and practice to learning and doing. We take pride in building, sustaining and sharing a culture that is founded on these principles of unity and respect.

PLAY VIDEO The UC Merced Principles of Community were developed by the Chancellor’s Advisory Council for Campus Climate, Culture and Inclusion in collaboration with the campus community. These principles were issued on March 25, 2014. DOWNLOAD THE PRINCIPLES OF COMMUNITY.

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UC Merced’s Mission The MISSION OF THE UNIVERSITY OF CALIFORNIA, MERCED, is embodied in its pride in being the first American research university of the 21st century. Opening in 2005 as the newest campus of the University of California, UC Merced continually strives for excellence in carrying out the university’s mission of teaching, RESEARCH and PUBLIC SERVICE, benefiting society by discovering and transmitting new knowledge and functioning as an active repository of organized knowledge. As a key tenet in carrying out this mission, UC Merced promotes and celebrates the DIVERSITY of all members of its community. A research university is a community bound by learning, discovery and engagement. As the first American student-centered research university built in the 21st century, UC Merced’s strong GRADUATE and research programs mesh with high-quality undergraduate programs. New knowledge increasingly depends on links among the disciplines, working together on questions that transcend the traditional disciplines. UC Merced fosters and encourages cross-disciplinary inquiry and discovery. The 21st century ushered in the promise of new ways of connecting people to new knowledge and to one another. UC Merced capitalizes on this promise by functioning as a network, not simply a single place, linking its students, faculty and staff to the educational resources of the state, nation and world. The idea of network extends to UC Merced’s relationships with neighboring institutions: educational, cultural and social. Born as a member of the distinguished network known as the University of California, UC Merced seeks strong and mutually supportive relationships with a variety of collaborators in its region: public and private colleges and universities; federal and state organizations that share UC Merced’s educational and research goals; and cultural and social institutions. This networking principle is also realized through the physical and intellectual integration between UC Merced and its surrounding community. The campus has been established as a model of physical sustainability for the 21st century, inviting all members of the campus and surrounding community to think and act as good stewards of the environment that they will convey to future generations. UC Merced celebrates its location in the San Joaquin Valley, reflecting the poetry of its landscape, history, resources and diverse cultures, while capitalizing on and expanding the Valley’s connections to the emerging global society. UC Merced recognizes that research that begins with the natural laboratory at home can extend what is known in the state, nation and world.

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Academics And Research

Center for Cellular and Biomolecular Machines

CREST Center for Cellular and Biomolecular Machines (CCBM) was established with a $5 million grant from the National Science Foundation and brings together more than a dozen faculty members from multiple units across campus, including bioengineering, physics, chemistry and chemical biology, materials science and engineering. Researchers are studying how biological matter like proteins or cells come together to perform specific tasks, in hopes of eventually being able to engineer and develop innovations ranging from designer cells and tissue to novel diagnostic and therapeutic devices. The CCBM also hosts an integrated, interdisciplinary training program for graduate students that emphasizes physical and biological components and research and training experiences for undergraduate and high school students to enhance the recruitment of underrepresented minorities into STEM research.

Center for Climate Communication

The Center for Climate Communication conducts and promotes research on communicating climate issues, including climate variability and adaptation. Researchers examine the meaning and presentation of climate reports from varied sources; study how the content and mode of presenting climate information influences how the general public reasons about uncertainty and risk; work with varied stakeholders to develop better ways to talk about and think about climate issues; and host and participate in outreach and educational activities.

Center for Computational Biology

The Center for Computational Biology is a research and education center sponsoring multidisciplinary scientific projects in which biological understanding is guided by computational modeling. The center helps develop and distribute course materials based on the latest research in computational biology; hosts multidisciplinary research projects in computational and mathematical biology; and develops new mathematical and computational methods that are widely applicable to predictive modeling in the life sciences.

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Center for Early Cognition and Language

The Center for Early Cognition and Language investigates how children between 1 and 4 years old become part of their social world. Studies include learning how children make sense of other people’s actions and emotions; whether they understand that other people have goals and preferences; how children learn language and figure out the meanings of words; and how their understanding of words changes over time.

Center for Educational Partnerships

The Center for Computational Biology is a research and education center sponsoring multidisciplinary scientific projects in which biological understanding is guided by computational modeling. The center helps develop and distribute course materials based on the latest research in computational biology; hosts multidisciplinary research projects in computational and mathematical biology; and develops new mathematical and computational methods that are widely applicable to predictive modeling in the life sciences.

Center of Excellence on Health Disparities

The Center of Excellence on Health Disparities is a research cluster of the Health Sciences Research Institute. Its goals are to increase the number of students who are knowledgeable about health disparities; improve the numbers of students from under-represented and disadvantaged groups performing research in health disparities; and expand the capacity and competence of UC Merced in conducting health sciences research that address health disparities in the region.

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Center for the Humanities

The Center for the Humanities is committed to stimulating individual and collaborative research and scholarly work that explores both human experience and human consciousness, as well as the cultural products — art, literature, music, material and culture — that record reflect and express them. The center supports the exchange of intellectual and creative ideas and activities among faculty, students, and the broader regional community through forums, lectures, seminars, exhibits and films.

Center for Research on Teaching Excellence

The Center for Research on Teaching Excellence advocates a union of scholarship and instruction, grounded in the academic principles of research and focused on supporting the success of UC Merced’s diverse student population in a research university context. To enable students to excel academically, the center supports a campuswide culture that values, fosters, and rewards continuous improvement in teaching and learning.

CITRIS

UC Merced is honored to be home to one of four branches of the prestigious CENTER FOR INFORMATION TECHNOLOGY RESEARCH IN THE INTEREST OF SOCIETY. (CITRIS), designed to create information technology solutions for many of the world’s most pressing social, environmental and healthcare problems. CITRIS was created “to shorten the pipeline” between world-class laboratory research and the creation of start-ups, larger companies and whole industries. CITRIS facilitates partnerships and collaborations among more than 300 faculty members and thousands of students from numerous departments at UCs Berkeley, Davis, Merced and Santa Cruz, with industrial researchers from more than 60 corporations. By forging the newest branch of the BLUM CENTER FOR DEVELOPING ECONOMIES , UC Merced has a unique opportunity to help the San Joaquin Valley as it evolves coming out of the recession. Like all of UC Merced’s centers and institutes, the Blum Center features interdisciplinary research and projects, and includes affiliates from other UC campuses. Research and education initiatives are faculty-led, and many involve the community. UC Merced’s theme is “Global California: The World at Home, and at Home in the World.” The center concentrates on three facets of the region’s economic challenges: engaging communities and the region in their own long-term success; taking environmentally, economically, and socially sound approaches to growing prosperity; and using scientific measures to ensure that our activities actually improve quality of life.

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Academics And Research

Foster Family Center for Engineering Service Learning

The Foster Family Center for Engineering Service Learning focuses on experiential learning among interdisciplinary, diverse student teams and their UC Merced faculty mentors. Students work with nonprofit community partners on specific business challenges; attend Skill Sessions; participate in the annual Innovate to Grow competition; and work on their team projects. They get valuable experience in teamwork and in developing lasting and practical solutions individually tailored to their partners’ needs.

Health Sciences Research Institute

With more than 70 faculty members across UC Merced’s three schools, the Health Sciences Research Institute is fostering world-renowned researchers through its work to improve the health of the people in the San Joaquin Valley and beyond. San Joaquin Valley regional health issues include asthma, valley fever (coccidioidomycosis), obesity, diabetes, cancer, hypertension, heart disease, risky teen behaviors, teen tobacco use, sexually transmitted diseases, hepatitis and many others.

Merced Nanomaterials Center for Energy and Sensing

(MACES) was founded in 2015 through a $5 million grant from NASA. The center promotes innovative and collaborative research in functional nanomaterials for energy and sensing for NASA missions, while simultaneously addressing terrestrial needs for early disease diagnosis and for clean and renewable energy. The center also aims to increase participation of underrepresented and underprivileged undergraduate and graduate students, educating a new generation of STEM workforce trained in a multidisciplinary material research environment with solid foundations and excellent problem-solving skills.

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Academics And Research

Resource Center for Community Engaged Scholarship

The Resource Center for Community Engaged Scholarship at UC Merced connects community members with UC Merced students, faculty members and staff members so they can work on common research goals. ReCCES helps address important community concerns, as well as helps people improve their grant-writing skills, build relationships and networks that will help them succeed, better support their goals with evidence-based research and learn to promote the value of research within their organizations.

School Of Engineering

The School of Engineering’s mission is to change the region and world through its research, education and service. The school’s intellectual environment supports projects that can affect and transform society, from robotics and drones to environmental systems that could save the planet and bioengineering that could save lives. Engineering students have unique opportunities to learn from world-renowned faculty members in small-classroom settings. Engineering programs are on the cutting edge, with projects and studies that combine advanced scientific technology with an understanding of the theory and problem-solving skills that are key to success in any related field.

School of Natural Sciences

The academic and research programs in the School of Natural Sciences create an environment for excellence in student achievement and cutting-edge research in the broad areas of life, physical and environmental sciences. Advances in biology, chemistry, Earth sciences, mathematics and physics promise solutions to many problems — from fighting disease to creating sustainable energy sources. Research excellence translates to excellence in graduate education and undergraduate experiences. The School of Natural Sciences is developing stellar academic programs for discoveries and applications in science and technology, and for graduate and undergraduate education. The research and teaching programs serve as economic engines for the region and for the state. They also contribute to the emerging college-going culture in the San Joaquin Valley.

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School of Social Science, Humanities & Arts

The School of Social Sciences, Humanities and Arts (SSHA) is dedicated to providing depth within a broad range of outstanding undergraduate and graduate programs that prepare students for varied roles as responsible, informed citizens and leaders. Research and academic programs encourage intellectual growth; preparation of students for marketable, challenging careers and professions; the values of lifelong learning; and civic responsibility, public service and understanding in a global society. SSHA serves regional, state, national and international communities as a multi-interdisciplinary partner within a research-intensive public university committed to innovative and substantive research, excellent teaching and student-focused learning.

Sierra Nevada Research Institute

The beautiful Sierra Nevada are a living laboratory for the nearly 40 faculty members from all disciplines who are affiliated with the Sierra Nevada Research Institute, UC Merced’s first, and still premier, research institute. SNRI operates a research facility in Yosemite National Park — the only UC research station in a national park — and has an enduring partnership with Yosemite for projects including groundbreaking research by faculty members and students, and leadership and environmental stewardship opportunities for students from all over the country.

Small Business Development Center

The Small Business Development Center is part of the Central California SBDC Network, providing entrepreneurs and small businesses with high-quality education, consulting, support for innovation, access to information and tools necessary to build successful sustainable businesses. The UC Merced SBDC Regional Network assists Central California’s entrepreneurs and small business owners through one-on-one business consulting and research.

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Spatial Analysis and Research Center

The Spatial Analysis and Research Center (SpARC) is the hub for spatial science research, analysis, education, visualization, spatial data archiving, and access to spatial science software and equipment for UC Merced and its partners. SpARC leads faculty and community partner grants for research and other activities with spatial aspects, and collaborates on ongoing projects. SpARC seeks ways to expand undergraduate curriculum in geography and spatial sciences.

STEM Resource Center

The STEM Resource Center is building a learning community to enhance academic and social experiences for undergraduates pursuing degrees in science, technology, engineering and math. Center staff members work with students individually to help them flourish in intellectual endeavors and take personal responsibility for their own successes. They support students in finding research and internship opportunities and building lifelong skills needed for advancement and leadership in STEM careers.

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Academics And Research

UC Solar

Student and faculty researchers work to harness the sun’s power for the betterment of the world at UC Solar. Solar power is the Earth’s original renewable energy source, and if there’s one thing California has an abundance of, it’s sunshine, especially in the San Joaquin Valley. That’s why UC Merced is the perfect choice to lead the UC Advanced Solar Technologies Institute Opens a New Window. (UC Solar), comprising participants from UC campuses in Berkeley, Santa Barbara, Davis, San Diego, Riverside, Irvine, Santa Cruz and Los Angeles, as well.

UC Water

The UC WATER SECURITY AND SUSTAINABILITY Research Initiative is the newest multicampus organization headquartered at UC Merced, and is focused on strategic research for better water resources management. UC Water applies innovative science, technology and implementation strategies to the critical, complex issues of surface water and groundwater management. Begun in 2015, UC Water is one aspect of the massive five-year, $50 million Clean Energy Research Center for Water Energy Technologies international research consortium, funded in part by the U.S. Department of Energy, the Lawrence Berkeley National Laboratory and the Chinese Ministry of Science and Technology. UC Water has more than 40 researchers approaching water from three perspectives: information, institutions and infrastructure.

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UC MERCED ORGANIZATIONAL STRUCTURE Senior Leadership Team

Office Of The Chancellor The chancellor sets the campus’ strategic vision — creating an ambitious yet feasible trajectory for developing a distinctive research university campus as UC Merced grows to 10,000 students when the 2020 Project is complete. The units within the chancellor’s organization offer support in this mission, and include the immediate Office of the Chancellor, University Communications, Governmental and Community Relations, Ombuds, Audit Services, Legal Services and EEO/AA/Title IX.

Dorothy Leland

Office of the Provost and Executive Vice Chancellor

Tom Peterson

The provost and executive vice chancellor is the chief academic officer of UC Merced. In addition to overseeing all academic programs, including instruction and research, the provost and executive vice chancellor provides leadership for campus administrative operations. The provost is responsible for the planning, development and implementation of academic initiatives, as well as the infrastructure to support campus academic objectives. Among the broad array of campus administrators reporting to this office are the deans of the schools of Engineering; Natural Sciences; and Social Sciences, Humanities and Arts; the dean of Graduate Studies; the vice provost for Undergraduate Education; the university librarian; and the chief information officer. The provost and executive vice chancellor also is responsible for the Academic Personnel Office and UC Merced’s educational outreach centers.

Associate Chancellor and Chief of Staff Ed Klotzbier, Associate Chancellor and Chief of Staff, works directly with Chancellor Leland and campus leadership to coordinate an integrated approach in achieving the priorities and goals of the university. His primary responsibility includes ensuring that the university’s long range planning efforts, the chancellor’s priorities and strategic management initiatives are communicated, well-coordinated, and implemented. Ed also serves as the liaison between UC Merced and the University of California System leadership.

Ed Klotzbier

Ed also manages the university’s public affairs and external relations activities, including communications and marketing, government relations and community affairs, and development and alumni relations. This division collaborates closely to enhance the visibility of UC Merced with government, community, and industry leaders through public outreach and visibility strategies. A major focus of this work is the formulation and implementation of strategic outreach and communications initiatives, programs and events that showcase our student and faculty accomplishments, gain support from influencers, corporations and foundations, and position UC Merced as the newest and most innovative campus in the University of California system.

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UC MERCED ORGANIZATIONAL STRUCTURE

Senior Leadership Team

Office of Campus Climate and Compliance The Office of Campus Climate and Compliance provides direction, guidance and resources to assist the campus in creating and maintaining a positive and healthy learning, working and living environment. The Office is committed to enhancing campus climate, encouraging inclusion, fostering respect and promoting community while fulfilling UC Merced’s mission of research, teaching and service in an ethical and compliant manner.

Luanna Putney

Division of Business and Administrative Services The division’s role is to support the instruction and research mission of the university while providing leadership in finance, physical planning, facilities management and human resources. The culture of the Division of Business and Administrative Service is one of service to the campus. Its essence is partnership with faculty, staff, students and the community to create a vibrant, sustainable and safe environment for living, learning and working.

Michael Resse

Office of Development and Alumni Relations As the newest University of California campus, we have the special opportunity to significantly expand access to the prestigious UC system for students throughout the state, and specifically for those in the San Joaquin Valley who may not otherwise have access to higher education. The success of the University and its students, faculty, alumni, and staff is only possible because of the many champions that have given so generously of their resources. Whether you prefer to support student scholarships, graduate student fellowships, or another area of passion, you can be assured that your gift will undoubtedly have an impact and help to shape the legacy of this campus in extraordinary ways.

Kyle Hoffman UC MERCED NOW

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UC MERCED ORGANIZATIONAL STRUCTURE Senior Leadership Team

Office of Research and Economic Development The Office of Research and Economic Development provides leadership, education and oversight to support world-class, scholarly investigation at UC Merced. The Office of Research and Economic Development is responsible for multiple departments, including campus institutes and centers and campus core facilities.

Sam Traina

Division of Planning and Budget The Division of Planning and Budget develops operating and capital budgets, provides space-planning guidance, conducts long-range forecasting and provides real estate services to support UC Merced’s teaching, research and public service mission. The team comprises talented professionals who oversee Institutional Research and Decision Support, the Campus Budget Office, Capital Finance, Physical and Environmental Planning and Academic Facilities Planning.

Veronica Mendez

Division of Student Affairs The Division of Student Affairs is committed to maintaining a campus community that celebrates diversity, academic achievement and civic engagement. Student Affairs is also committed to providing services and support that allow students to realize their intellectual, physical, social and emotional potential. In addition to working with students, many of the units within Student Affairs work closely with students’ parents and family members. Student Affairs likes to say that parents and families are UC Merced’s partners in student success.

Charles Nies UC MERCED

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UC MERCED ORGANIZATIONAL STRUCTURE

Senior Leadership Team

Office of Legal Affairs The mission of the Office of Legal Affairs is to work collaboratively with our campus clients to advance the university’s mission through problem solving, skilled advice, vigorous advocacy and effective, proactive counsel. Our goal is to be recognized for our expertise and commitment to our clients’ objectives. We are dedicated to delivering quality, timely and responsive solutions to the UC Merced campus.

Elisabeth Günther

UC MERCED NOW

The UC Merced Office of Legal Affairs provides legal advice and assistance on a wide range of matters affecting UC Merced faculty members, researchers, students and staff members, including academic affairs, research, regulatory compliance, intellectual property, student affairs, contracting, business transactions, conflict of interest, information practices, real estate, land-use, and labor and employment.

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GOALS TO ACCOMPLISH

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Important Important Important Important Important Important Import

accomplish

two to

three days prior to your arrival: CHECKLIST:

1

CONFIRM YOUR ARRIVAL DATE AND TIME.

2

CONFIRM DIRECTIONS TO YOUR WORK SITE.

3

CONFIRM WHERE TO PARK, WHAT ENTRANCE TO USE AND WHO TO ASK FOR UPON YOUR ARRIVAL.

4

CONFIRM DRESS CODE, ACCEPTABLE PERSONAL ITEMS AND OTHER UNIQUE PROTOCOLS.

5

CONFIRM EXPECTATIONS FOR THE FIRST DAY SUCH AS A SCHEDULE, BREAKS AND LUNCH OPTIONS.

6

CONFIRM NEW HIRE PAPERWORK REQUIREMENTS.

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Important Important Important Important Important Important Impor

first day or within your first week:

accomplish on your

CHECKLIST:

1

Meet with the PAYROLL DEPARTMENT to set up your payroll and timesheet information.

2

Create your MYUCMERCED (ALSO REFERRED TO AS “THE PORTAL”). MYUCMERCED is a portal that provides IT services, applications, announcements and information relevant to the UC Merced community. It is also where you will claim your UCMNetID which is required for all UCM systems access. Your UCM Net ID also works as your email/password.

3

Create and sign in to your At YOUR SERVICE ONLINE account to review and/or change your personal information including your contact information, beneficiaries, tax withholdings and W-2, health and welfare benefits, retirement information and more.

4

Review and determine your accommodation management. UC Merced ACCOMMODATION MANAGEMENT provides services to all employees in need of reasonable accommodation for a health condition or religious belief in order to perform the essential functions of their jobs.

5

Obtain your CatCard. The CatCard is the official UC Merced identification card. All students, faculty and staff affiliated with the University need to carry the CatCard for identification. The CatCard features a digitized photo, SmartChip and magnetic stripe. Learn more about the CatCard and its multiple uses by visiting the CATCARD WEBSITE.

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Important Important Important Important Important Important Import

CHECKLIST:

6

Obtain your parking permit. Parking permits are required for all vehicles parked on campus. To learn more about parking permit costs and requirements visit the TRANSPORTATION AND PARKING SERVICES (TAPS) website.

7

Meet with the POLICE DEPARTMENT for a background check, if necessary.

8

Participate in a staff orientation or training.

9

Receive a schedule for your first day and for your first week of work.

10

Along with your supervisor, determine your goals and objectives for the first day and for your first week, along with who will assist you.

11

Receive a tour of internal and external staff and department collaborators.

12

With your supervisor, register and attend the New Employee Orientation.

13

With your supervisor, review your job description and job expectations.

14

Review the PROBATIONARY PERFORMANCE EXPECTATIONS with your supervisor.

15

Schedule with your supervisory a three-month and six-month Probationary Performance Review that coincides with your start date. HALOGEN IS UC MERCED’S PERFORMANCE MANAGEMENT TOOL.

16

Explore UC Merced, Explore the Area; Plan Your Visit. http://www.ucmerced.edu/campus-life

17

If you have any questions about this information, or about any information related to beginning your career at UC Merced, please contact a Human Resources Consultant at +1 (209)-228-8247. UC MERCED

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Important Important Important Important Important Important Impor

What to expect to ACCOMPLISH within your

1ST MONTH: CHECKLIST:

1

Sign up for benefits. You have 31 days from your start date to enroll in benefits and you can do many of your enrollments online. CLICK HERE TO LOG IN/REGISTER FOR YOUR AT YOUR SERVICE ONLINE ACCOUNT where you can view and edit information regarding your Health and Welfare benefits, Income and Taxes, Retirement and Savings, and More. Check out BENEFITS OF BELONGING for additional information. Benefits/enrollment questions should be directed to benefits@ucmerced.edu or 209-228-2363.

PLAY VIDEO 2

GOALS

Understand how to submit your timesheet. UC Merced employees can submit their timesheets in one of two systems, the TIME REPORTING SYSTEM (TRS) or the PAYROLL TIME REPORTING SYSTEM (PTR). The majority of UC Merced employees use TRS while FUPOA – Dispatchers and SETC - Skilled Trade use PTR. Academic employees (including but not limited to Lecturers, Graduate Student, Post-Doctoral), please consult with the ACADEMIC PERSONNEL about your time keeping requirements, if applicable. Visit CENTRAL PAYROLL SERVICES for more information.

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Important Important Important Important Important Important Import

CHECKLIST:

3

Set up ePay is the primary electronic payment collection site for UC Merced. You can also add “cash” to your CatCard for use at Dining, the Lantern Café and the bookstore. ePay is also where you can access tix2fun to order tickets for amusement parks and other attractions at a discount.

4

The UC Merced Information Technology (UCMIT) Help Desk provides UC Merced Faculty, Students and Staff with customer service and support for computer hardware and software. The IT Help Desk is the first step in obtaining support. If you ever need IT assistance just dial HELP (4357) or helpdesk@ucmerced.edu

5

Review campus’ one stop for IT services, campus applications, campus announcements, and information relevant to the UC Merced community. It is also where you will claim your UCMNetID which is required for all UCM systems access. https://my.ucmerced.edu/

6

Understand Union membership and if it applies to you. Union membership is voluntary. Members are represented by the union, pay dues, and have voting rights. Non-Members are represented by the union and pay a “Fair Share” (agency fee) by automatic payroll deduction. For more information regarding current collective bargaining agreements and related information, please visit UNION REPRESENTATION FAQ.

7

Review the AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY page discusses Affirmative Action, Equal Opportunity, Discrimination, and Harassment, and provides resources for filing a complaint. Also see WHISTLEBLOWER INFORMATION and HOW TO FILE A COMPLAINT OF DISCRIMINATION OR HARASSMENT.

8

Review UCnet. UC Net provides provides general information regarding Health and Welfare Benefits, Retirement and Savings Plans, Policies, Bargaining Agreements, Employment Opportunities, Diversity, Compensation, and System-wide News.

9

THE UC MERCED STAFF ASSEMBLY is officially recognized by the Office of the Chancellor as an independent advisory body to the university administration on issues of concern to staff. UC Merced Staff Assembly is a voluntary staff organization that is open to all non-student staff employees. Membership is free of charge. To get involved, staff may opt-in and complete the VOLUNTEER FORM.

10

Review your recreation and athletic options. Faculty and staff memberships are available for $35 per month. Membership is on a month-to-month basis (no annual contract). The faculty and staff membership provides full access to the entire recreation facility along with allowing the member to participate in Intramural Sports and receive member rates for Outdoor Adventure programs. Visit the RECREATION WEBSITE for more information, stop by the front desk at the Recreation Center, or email recreation@ucmerced. edu. 37 UC MERCED

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Important Important Important Important Important Important Import

Complete within 31 and 90 days: CHECKLIST:

1

Create your personal online employee account through AT YOUR SERVICE ONLINE (AYSO). Select “New to UC and have a temporary password”. Enter your Social and your temporary password. Your temporary password is your birthday in the format mmddyyyy.

2

Complete your health and welfare benefits enrollment, you have 31 days from your first day at work. If you don’t take action you will be automatically opted-out of benefits. For more information about your Benefits visit: COMPENSATION & BENEFITS on UCnet.

3

Choose your PRIMARY RETIREMENT BENEFITS within 90 days of when you are hired. Compare your two options for PENSION CHOICE AND SAVINGS CHOICE. The sooner you enroll, the sooner contributions begin. If you don’t take action you will be automatically enrolled in Pension Choice. If you’re represented by a union, your retirement benefits are governed by your union’s contract with UC. As a result, your benefits may be different than the benefits outlined here. Please REFER TO YOUR COLLECTIVE BARGAINING AGREEMENT FOR DETAILS.

4

Make sure to Name your Beneficiaries in your AYSO account for your retirement benefits, life insurance, and accidental death & dismemberment benefits.

5

If you enroll any family members into your UC sponsored medical, dental, and/or vision plan, you will be asked to provide copies of documents that verify their eligibility. This packet will come in the mail from Secova. Please visit the website FAMILY MEMBER ELIGIBILITY VERIFICATION for more information. If you have any questions regarding your benefits please feel free to contact your benefits team: Melissa Crow or Sana Ramzan at benefits@ucmerced.edu or call (209) 228-2363.

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Retirement Savings Program

Your UC Retirement System The UC Retirement System consists of two important programs that work together to help you plan, save and invest for retirement:

1

UC’s primary retirement benefits provide a strong foundation to help you plan for retirement, with costs shared by you and UC. If you are eligible, your participation is mandatory. Your benefits options depend on when you are hire, rehired or first eligible. If you are eligible for the Retirement Choice Program, you choose which plan is right for you —Pension Choice or Savings Choice.

2

UC’s voluntary retirement benefits, the UC Retirement Savings Program, help you build additional retirement savings to augment your primary UC retirement benefits, Social Security, and other non UC retirement income. There are three plan options available to you. • The 403(b) and 457(b) plans allow you to save on a pretax basis. • The DC plan allows you to save after-tax dollars.

You may contribute to one, two, or all three of these plans through convenient payroll deductions. They all offer the same comprehensive range of investment options. You must enroll to participate. Go to myUCretirement.com, click Enroll under UC Retirement Savings Plan Transactions.

UC Retirement System PRIMARY

UC Retirement Plan • 1976 Tier • 2013 Tier

VOLUNTARY

UC Retirement Choice Program

UC Retirement Savings Program

• Option 1 — Pension Choice

• 403(b)

• Option 2 — Savings Choice

• DCP (After Tax)

• 457(b)

LEARN MORE To learn more about your UC Retirement Benefits, go to www.myUCretirement.com and click the UC Retirement Benefits tab.

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GOALS


Retirement Savings Program

Three steps to take today

1 2

Start saving. Contribute to the voluntary Retirement Savings Program. If you’re already enrolled, review your contributions and investments. It’s a good idea to do so at least annually, and whenever your financial situation changes. Create a strategy—it’s easier than you think. Use the personalized Retirement Review at www.myUCretirement.com. Click the Get Retirement Review tab and log in. In addition to viewing your retirement readiness score, you can: • Use the modeler to explore ways to increase your score. • Learn more about improving your financial fitness. • Find answers to your planning and investing questions.

3

Call for help—it’s free. If you want to learn how to achieve your savings goals, review your investment strategy, or discuss more complex financial needs, schedule a one-on-one appointment with a Retirement Planner. Just call 1-800-558-9182. You can meet with a Retirement Planner over the phone or in person.

EASY ENROLL— VOLUNTARY 403B PLAN Enrolling in the 403(b) Plan takes only 60 seconds. Just go to UCRSPenroll.com from your smartphone, tablet, or computer and follow the onscreen instructions. All you need to do is choose a contribution rate of 3%, 5%, or 7%. Your contributions will be invested in an age-based UC Pathway Fund. You can also enroll in the 403(b), 457(b), and DC Plans by going to www.myUCretirement.com. Then choose Enroll from the UC Retirement Savings Plan Transactions menu and log in with your Fidelity username and password. Or, you can call a Fidelity Retirement Representative at 866-682-7787.

YOUR NEXT UC FINANCIAL EDUCATION CLASS Continue to build on your knowledge by attending another class. The complete schedule of financial education classes is available at myUCretirement.com/classes.

The investment risks of each target date UC Pathway Fund change over time as the Fund's asset allocation changes. Assets held in the UC Pathway Funds are subject to the volatility of the financial markets, including equity and fixed income investments in the U.S. and abroad, and may be subject to risks associated with investing in high yield, small cap, and foreign securities. Principal invested is not guaranteed at any time, including at or after their target dates. Fidelity does not provide legal or tax advice and the information herein is general in nature and should not be considered legal or tax advice. Consult an attorney or tax professional regarding your specific legal or tax situation. Over time, the value of your account will vary and you may have more or less than the original amount invested. Fidelity Brokerage Services LLC, Member NYSE, SIPC, 900 Salem Street, Smithfield, RI 02917 713268.4.0

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1.855005.111

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Important Important Important Important Important Important Import

IMPORTANT INFORMATION to know within the next

SIX MONTHS CHECKLIST:

1

Ergonomics is the science of adapting the work environment to fit the employee. ERGONOMIC PROGRAMS AND EVALUATIONS, offered by the Office of Environmental Health and Safety, are available to you.

2

Browse training programs and access UC Learning Center user guides at HR TRAINING & DEVELOPMENT. Log in to The UC LEARNING CENTER (AKA THE “LMS”) to register. Visit the BUSINESS AND FINANCIAL SYSTEMS TRAINING SITE to register for Purchasing, Travel, and Financial Systems trainings.

3

If you are injured on the job you must report the incident to WORKERS COMPENSATION, even if you do not need to be seen by a physician. DO NOT DELAY IN REPORTING INCIDENTS TO SEDGWICK. Immediate notification is critical to the investigation and has financial implications for the University.

4

Travel Services is the place to begin when you need to travel for UC Merced business. Find information about our Travel & Entertainment Card, Travel Policies, Express - Expense Reimbursement System, and Connexxus - travel management system. http://travel.ucmerced.edu/

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GOALS


Important Important Important Important Important Important Impor

CHECKLIST:

5

You have a blue bin…but what can you put in it? The recycle website will give you the tools necessary to participate in and stay knowledgeable about taking care of our environment through recycling and waste reduction. http://recycle.ucmerced.edu/

6

Visit the UC MERCED LIBRARY WEBSITE for hours, meeting-room scheduling, and to see what is currently on display. You can also find maps of the library and information regarding the library’s digital signage.

7

AMUSEMENT PARK TICKETS and other discounted entertainment at Tix2Fun. ARTS UC MERCED PRESENTS is a performance series open to UC Merced students, faculty and staff as well as the community of Merced featuring quality professional artists in range of programming that fulfills its mission to not only entertain but also educate and enrich. The program also coordinates the annual “Bobcat Art Show” each spring featuring art created for UC Merced students, faculty and staff in the areas of drawing, painting, sculpture, mixed media, and photography/digital art. Visit http://arts.ucmerced.edu/

8

UC Merced’s CATSPOTS program - a community partnership that connects more than 85 area businesses with UC Merced Student Alumni Association members - fosters a relationship between our community and our university. A one-time $10 pledge will provide you with a Faculty/Staff CATSPOTS key fob good for use at all local CATSPOTS locations. For more information visit UC MERCED STUDENT ALUMNI ASSOCIATION WEBSITE.

9

It is the role of EH&S to facilitate a safe and healthful workplace by working in a collaborative manner with managers, supervisors, and employees to ensure effective implementation of safe work practices, adherence to environmental protection controls, and promoting a campus safety culture. VISIT THE EH&S WEBSITE TO LEARN ABOUT THEIR PROGRAMS INCLUDING ERGOCAT AND ILLNESS/INJURY PREVENTION.

10

GOALS

Our campus goal is to increase participation among faculty, staff and students and increase the awareness of the needs in our community. Through payroll deduction you can give just a few dollars out of each paycheck and over a year’s time it will add up and have a significant impact on the lives of those that need it most. Please visit the UC MERCED UNITED WAY CAMPAIGN WEBSITE for more information.

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Important Important Important Important Important Important Import

CHECKLIST:

11

Performance Management: Talk with your supervisor about your probationary period, if applicable. Performance Appraisals are a snapshot in time, formalizing the feedback for the fiscal year. Performance management is not an annual event! To be effective, it must be a continuous process involving clear expectations, periodic feedback, coaching/instruction, and recognition for improvement and contributions. Effective performance management is built on the foundation of a trusting relationship between supervisor and employee that enables open, two-way communication. The University of California, Merced, is committed to a performance management system that promotes a culture where performance management involves shared responsibility between supervisor and employee, and aligns those efforts with departmental and campus goals. UC Merced’s performance management system promotes consistency in performance assessment, motivates all employees to perform at their best, and is conducted with fairness and transparency. THE EMPLOYEE, THE SUPERVISOR, AND THE UNIVERSITY ARE CRITICAL MEMBERS OF A PARTNERSHIP THAT ENSURES PERFORMANCE PLANNING, ASSESSMENT, COACHING, AND DEVELOPMENT. i. Employees at all levels are responsible for actively communicating with their supervisors about their performance. Employees should take an active role in planning their career development activities, be accountable for their actions, and continually strive for excellence in their performance in support of departmental and organizational goals. ii. Supervisors are responsible for developing performance goals and objectives along with input from employees; communicating throughout the performance management cycle about employees’ performance on goals, responsibilities, competencies and career development activities; recognizing and rewarding excellent performance and providing coaching and feedback where needed to improve performance deficiencies; and ensuring that employees have the tools, resources, training, and development needed to carry out their responsibilities successfully. iii. The University is responsible for providing an effective and fair performance management system that encourages communication between employees and supervisors and ensures that supervisors have the skills to carry out performance management successfully. HALOGEN IS UC MERCED’S PERFORMANCE MANAGEMENT TOOL Halogen gives managers and employees an easy way to stay aligned, engaged and focused on achieving real-time performance outcomes. This tool gives managers and employees a simple, interactive, centralized way to track and collaborate on goals and projects, exchange meaningful feedback, provide coaching, discuss career development opportunities, or any issue that matters – on a regular, ongoing basis. The system is equipped with automated agendas, instant access to goal progress, feedback, development activities, meeting minutes and more. The 1:1 meeting exchange improves communication, strengthens the manager-employee relationship and fosters a results-driven performance culture. UC MERCED

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Important Important Important Important Important Important Import

Attend Mandatory

New Employee

Orientation with your Supervisor CHECKLIST:

1

New Employee Orientation (NEO) is held the first Friday of each month at the UC Merced campus in the Chancellor’s Conference room, KL 232 from 8:30am – 12:30pm with lunch provided. NEO is mandatory for all newly hired non-faculty, non-student staff and registration is required. Direct supervisors are invited and encouraged to attend, participate and partner with their new employee during the in-person orientation. New staff members are expected to attend NEO within the first 60 days of starting employment with UC Merced. NEO is mandatory for represented and non-represented career staff and for all contract employees whose contract exceeds 12 months in duration.

2

To Register, please: 1. Log in to the UC LEARNING CENTER, and 2. Search for “NEO” or find it in the catalog under “New Employee Orientation.”

3

VIEW THE SCHEDULE to determine the best date for you and your supervisor to attend.

4

VIEW THE AGENDA.

5

About New Employee Orientation (NEO): The New Employee Orientation, hosted by Human Resources (HR), is three-stage on-line, and in-person participatory and experiential orientation process. Learn about NEO’s THREE-STAGE PROCESS and OUTCOMES.

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Important Important Important Important Important Important Impor

6

CHECKLIST:

Prior to participating in new employee orientation, we encourage you to think about and come prepared to discuss:

1) What your job is, what your goals are, and how you fit in to the university:

· Review your contract: are you a career, contract, or limited appointment staff member, and are you in a UNION?

· Review your job description: what is your job? In what department or school will you be working? · Besides work, how do you want to engage at UC Merced? What PERSONAL AND PROFESSIONAL GOALS DO YOU HAVE?

RETIREMENT options: 2) Your · UC Retirement Choice: Hired after July 1, 2016 · UCRP: Hired July 1, 2013-June 30, 2016 · UCRP: Hired before July 1, 2013 · Voluntary Retirement Savings Program

3) Your HEALTH PLAN options: MEDICAL PLANS · HEALTH NET BLUE AND GOLD · KASIER PERMANENTE · UC CARE · UC HEALTH SAVINGS PLAN · CORE · BEHAVIORAL HEALTH PLANS · DENTAL PLANS · VISION PLANS ENROLLING IN A PLAN ELIGIBILITY If you have any questions, please do not hesitate to contact Yazi Navarro at hrtraining@ ucmerced.edu or 1 (209) 201-6312.

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GOALS


GOALS

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LEARN ABOUT THE BUILD YOUR NETWORK PROGRAM FOR NEW STAFF MEMBERS

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BUILD


BUILD YOUR NETWORK New staff are invited to join the BUILD YOUR NETWORK (BYN) program for up to six months after joining the UC Merced community. The BYN program connects experienced staff members known as ambassadors with new staff members in efforts to expand networking and learning opportunities. LEARN HOW THE BYN PROGRAM AND THE NEW EMPLOYEE ORIENTATION ALIGN. New staff members will learn about the BYN program during the in-person orientation.

Build Your Network Program Topics:

Seminars will be led by campus experts and facilitated by the BYN ambassadors. Seminars will rotate every six months. • Know Your Campus and Your Resources • Tips and Tricks: How to Get Things Done • UC Merced: Past, Present and Future • Contribute to Campus Innovation and Growth • Your Role in a Research University • Connect to Campus and the Community BYN is a cross-campus collaboration between Human Resources, the Office of Campus Climate and Staff Assembly partnered to present the Build Your Network (BYN) program.

BUILD

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CAMPUS INFORMATION AND RESOURCES FUN FACTS ABOUT UC MERCED: Did you know that most UC Merced students are Californians — more than one-forth come from the San Joaquin Valley. Of the total undergraduate population of 6,815 students, less than one percent are from out of state or from a foreign country.

And that

interdisciplinary, innovation, diversity, sustainability and personal interactions are the

UC Merced experience? Learn FUN FACTS about UC Merced.

hallmarks of the more

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Campus Advocay Resources & Education

University of California,

Merced

HOW DOES THE ACTIVITY OF YOUR AREA IMPACT OR FURTHER UC MERCED’S VISION? The CARE program is focus on supporting the campus to be violence free and to support survivors of sexual violence, domestic violence and stalking though offering survivor centered interventions. The program is located within the Office of Campus Climate and Compliance. HOW WILL YOUR AREA CONTRIBUTE TO NEO’S MISSION OF PROMOTING A CULTURE OF INQUIRY, DISCOVERY ANDLEARNING THEREBY ENGAGING AND RETAINING EXCEPTIONAL EMPLOYEES? New employees come from different cultural backgrounds, academic levels and level awareness regarding to sexual violence, dating/domestic violence and stalking. This information provides all staff with shared definitions, few interventions for prevention and link to resources. WHAT DO YOU WANT NEW EMPLOYEES TO KNOW ABOUT CARE? CARE provides confidential resources. CARE welcomes students, staff and faculty of all gender identities, sexual orientations, races/ethnicities, classes and abilities. CARES’ services and resources are in response to sexual violence including sexual harassment, sexual assault, dating/domestic violence and stalking. All services are open to staff, faculty and students. For Legal and Medical Resources, contact the Campus Advocate. For additional information visit: http://sexualviolence.ucmerced.edu/sites/sexualviolence.ucmerced.edu/files/documents/onepager.pdf STAFF AND FACULTY HOURS ARE: TUESDAY AND WEDNESDAY: 12-1:30 P.M. CARE OFFICE INFORMATION Office number: 209-228-7939 Director: Yesenia Curiel 209-233-1746 Campus Advocate Valara “Val” Villanueva TEL: 209-386-2051 WEB: prevent-violence.ucmerced.edu General E-mail: ucmcare@ucmerced.edu Located in Kolligian Library 107 VALLEY CRISIS CENTER TEL: 209-722-4357 (24-hour hotline) WEB: valleycrisiscenter.org Located at 1960 P St. in Merced For additional information on how to become a campus advocate, please visit prevent-violence.ucmerced.edu.

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CAMPUS RESOURCES


Center for Cellular and Biomolecular Machines

University of California,

Merced

The National Science Foundation (NSF)-funded Center for Research Excellence in Science and Technology (CREST) Center for Cellular and Biomolecular Machines (CCBM) at the University of California, Merced uses an interdisciplinary approach cutting across scientific and engineering methodologies to: Pursue a fundamental understanding of the structure, dynamics and functioning of multi-scale biomolecular and cellular assemblies with the goal of enabling control of function in vivo; Use these fundamental principles to design and develop novel bio-inspired functioning machines ranging from designer cells and tissue to diagnostic and therapeutic devices and Host an integrated, interdisciplinary training program for graduate students that uniquely emphasizes both physical and biological components, and provide research and training experiences for undergraduate and high school students/teachers that will enhance the recruitment of underrepresented minorities into STEM research. http://ccbm.ucmerced.edu If you are interested in becoming involved in science, technology, engineering, and mathematics (STEM) outreach opportunities coordinated by the CCBM, please contact Carrie Kouadio, CCBM Executive Director (ckouadio@ucmerced.edu).

Center for Engaged Teaching and Learning

University of California,

Merced

The Center for Engaged Teaching and Learning (CETL) provides pedagogical support to all UCM instructors, with the ultimate goal of improving students’ academic learning, engagement, and success. This support is mainly utilized by faculty, teaching assistants, and staff. We offer a variety of scalable, teaching- and learning-focused professional development opportunities that often can be directly translated to non-academic management principles and techniques. Some examples of services and (pedagogical) topics that may be useful to non-instructional UCM employees are workshops and/or (confidential) consultations related to English language support, audience engagement techniques, program (or curriculum) development, assessment techniques, successful group-work and -dynamics, and meeting facilitation techniques. For more information please visit our website (http://cetl.ucmerced.edu) or email us (cetl@ucmerced.edu). CAMPUS RESOURCES

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Central Payroll Services

University of California,

Merced

We are a team of payroll professionals dedicated to providing excellent services to our faculty, staff, students, post doctorals, lecturers and scholars. We are committed to the University’s mission and dedicate our services: To ensure timely and accurate administration of payroll in accordance with Federal, State and University rules, regulations and policies; Administering and remit employee deductions; Train staff of the payroll systems and update the campus community to the changes in rules, regulations and policies promoting the use of online self-service for tax withholding, direct deposit enrollment/ change, earning statements and W-2.

WHAT ARE THE RESPONSIBILITIES OF CENTRAL PAYROLL SERVICES? The system owner of the timekeeping systems: Time Reporting System (TRS) and Payroll Time Reporting (PTR). The system administrator of the University of California Office of the President (UCOP) system, At Your Service Online (AYSO) -Reset AYSO password -Process electronic W-2 election on behalf of the employees -Guide employees to access their online earning statements, W-2 Provides training via the online system, Learning Management System (LMS) -Necessary for PPS access -Navigating Personnel / Payroll Reports

WHAT DO I NEED TO KNOW AS AN EMPLOYEE? As a new employee, you will need to know what type of employee you are under the Federal Labor Standard Act (FLSA). Are you an exempt employee paid monthly (a salaried employee) or are you a non-exempt employee paid hourly (for actual time worked)?

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Central Payroll Services

University of California,

Merced

Things you should know: MONTHLY (MO) EMPLOYEES: BIWEEKLY (BW) EMPLOYEES:

-Exempt Employee -Non-Exempt -Not Entitled to Overtime Pay -Entitled to Overtime Pay -Paid the 1st of the month (if the 1st falls on a -Paid every two weeks on a Wednesday weekend, pay will be the Friday prior) -Timesheets are due every other Monday -Timesheets are due by the 9th of the month -Employee deductions will be divided -All employee deductions are taken from the between each biweekly check. monthly paycheck

WHAT IS AYSO?

AT YOUR SERVICE ONLINE (AYSO) is a secured online system that allows employees and student employees to view and update their personal information such as: Enroll/Update your Direct Deposit View/Update your Tax Withholdings View/Print your Employment Verification Letter *Contact Central Payroll if you need login assistance

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View your Earning Statement View/Print your Form W-2 Update your Address and Contact Information

UC MERCED


Central Payroll Services

University of California,

Merced

WHERE DO I GO TO SUBMIT MY TIMESHEET? Employees subject to timesheet submission will utilize the Time Reporting System (TRS)

https://trs.it.ucla.edu

The Payroll Time Reporting (PTR) System https://ptr.ucmerced.edu

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Central Payroll Services

University of California,

Merced

The following Payroll courses are available online via the LEARNING MANAGEMENT SYSTEM (LMS).

Time Reporting System (TRS) Training For Employees Time Reporting System (TRS) Training For Supervisor Personnel/Payroll System (PPS) Inquiry & Overview Personnel/Payroll Reporting Web EDB Inquiry Fastrax System Overview To enroll or for more information visit the Central Payroll Services Training website at payroll.ucmerced.edu.

THINGS TO LOOK FOR ON OUR WEBSITE: PAYROLL.UCMERCED.EDU Enroll in Direct Deposit Travel Reimbursement forms Payroll Tax forms How to use the Time Reporting System (TRS) Request for Oasis/QDB logon ID

Find links to the Timekeeping Systems. (TRS/PTR) Supplemental Payroll Deduction forms Payroll Calendars and Schedules How to use At Your Service Online (AYSO) Request to access Financial Systems used by UC Merced

CONTACT INFORMATION: Email: Phone: Website:

centralpayroll@ucmerced.edu 209-228-2729 Payroll.ucmerced.edu

CENTRAL PAYROLL STAFF: Emily Bustos Payroll Director, CPP Chelsea Pedretti Payroll Analyst Lisa Hua Payroll Analyst Wendy Fister Payroll Analyst

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Department of Sustainability

University of California,

Merced

WHAT DO YOU WANT NEW EMPLOYEES TO KNOW ABOUT YOUR AREA? The Department of Sustainability (DOS) supports the campus in achieving its sustainability goals through facilitation, organization, and coordination of sustainability efforts. Through gap bridging and the identification of stakeholder and project connections, the DOS creates an institutionalized ever evolving collection of sustained, supported and meaningful projects that develop resiliency and create practical lasting solutions on the UC Merced campus. Currently, UC Merced goals include but are not limited to its triple net zero objectives (zero net energy, zero waste, zero net greenhouse gas emissions by 2020)

HOW WILL YOUR AREA CONTRIBUTE TO NEO’S MISSION OF PROMOTING A CULTURE OF INQUIRY, DISCOVERY AND LEARNING THEREBY ENGAGING AND RETAINING EXCEPTIONAL EMPLOYEES? How does the activity of your area impact or further UC Merced’s vision? The DOS seeks to develop opportunities that support the campus “Sustainable by Design” theme, engaging new employees on UC Merced’s sustainability efforts and providing individual practical actions that can be taken to contribute to the campus’ stewardship and conservation goals.

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Division

of

Student Affairs

University of California,

Merced

WHAT DO YOU WANT NEW EMPLOYEES TO KNOW ABOUT THE DIVISION OF STUDENT AFFAIRS? The Division of Student Affairs exists to foster student success at UC Merced. The Division supports the success of our students by being intentionally inclusive in order to deliver a transformational educational experience and we strive to do so while remaining nimble enough to allow us to respond the to the ever-changing landscape of higher education in general and UC Merced in particular. As part of our focus on student success, Student Affairs is committed to: Access and Success • By increasing access to post-secondary opportunities for youth in the Central Valley; • By promoting access to the University of California for academically eligible students; • By improving the retention and graduation rates for Aall students at UC Merced. Our Community of Scholars • By fostering a campus culture that supports our diverse student population; • By assisting students’ transition and connection to UC Merced by providing experiences that communicate they matter and are valued contributors; Development of Innovative and Integrated Student Experiences • By incorporating opportunities for active learning through high impact practices that include internships, learning communities, and learning support; • By strengthening and developing curricular and co-curricular learning • By increasing student participation in leadership, civic engagement, environmental and sustainable initiatives, recreation, and cultural opportunities; • By promoting student health, safety and well-being through integrity, personal responsibility, and critical decision-making; • By creating service delivery models that are student-focused. HOW DOES THE DIVISION OF STUDENT AFFAIRS CONTRIBUTE TO THE NEO MISSION OF PROMOTING A CULTURE OF INQUIRY, DISCOVERY AND LEARNING, THEREBY ENGAGING AND RETAINING EXCEPTIONAL EMPLOYEES? Student Affairs at UC Merced is founded upon the idea that all university employees are educators, with a shared responsibility for ensuring student success and an obligation to do so in a manner that upholds the campus’s commitment to our Principles of Community.   HOW DOES THE ACTIVITY OF THE STUDENT AFFAIRS FURTHER THE UC MERCED’S VISION? The Division of Student Affairs is organized into more than a dozen functional areas, each with their own focus but working together, across functional areas and in collaboration with key campus partners, in order to further the vision for UC Merced.

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student affairs

- student affairs - student affairs - student affairs - student affairs - student affairs

ADMISSIONS

Admissions exists to provide guidance and support to prospective students and their parents, educators, counselors and the general public as we recruit, admit and cultivate a student body that characterizes UC Merced’s Principles of Community.

CALVIN E. BRIGHT SUCCESS CENTER

The mission of the Calvin E. Bright Success Center is to provide academic advising and learning support services that empower students to be successful in their academic and personal development.

CAMPUS STORE

CATCARD

UC Merced’s Campus Store does more than distribute textbooks; it’s also your main source for Bobcat apparel and a convenient place to pick up school supplies or snacks

The UC Merced CatCard is a multi-service identification and access card for students, faculty, staff and affiliates of the University of California, Merced.

CENTER FOR CAREER & PROFESSIONAL ADVANCEMENT

CENTER FOR EDUCATIONAL PARTNERSHIPS

The Center for Career & Professional Advancement focuses on helping students develop the skills and mindset that will make their transition from college successful, regardless of what their next step on their journey entails.

DINING SERVICES

Working out of UC Merced’s Fresno Center, CEP oversees all K-12 student-centered and school-centered student development outreach for the campus. CEP works to reduce the educational achievement gap and ensure access to higher education for underrepresented student populations.

DISABILITY SERVICES

UC Merced Dining is committed to providing the highest Disability Services promotes equal educational access and quality, best-tasting and most diverse menu possible for the full participation by and for students with disabilities in the campus community. Our passion and experience show in the rich academic and campus life environment at UC Merced. food we prepare on a daily basis.

ENROLLMENT COMMUNICATIONS

ENROLLMENT SYSTEMS

FINANCIAL AID

HOUSING & RESIDENCE LIFE

Enrollment communications is the charged with developing Enrollment systems works in collaboration with central camcommunication strategies that support the institution’s over- pus IT and other stakeholders to efficiently integrate the numerous information systems that principally in support of arching enrollment goals across all student populations. admissions, student records and curricular planning. Students and their families often have questions about how financial aid works and how they can use it to help cover the cost of tuition, housing and other necessities. Financial Aid is dedicated to helping each family create a strategy that works for them.

Living on campus is more than just having a place to eat and sleep. On-campus living provides students with numerous opportunities to meet new people and establish friendships that can last a lifetime.

RECREATION & ATHLETICS

REGISTRAR

Recreation and Athletics Program provides a wide variety of sports and recreational activities ranging from group fitness classes to diverse intramural sports, sport clubs, comprehensive outdoor experience activities and intercollegiate athletics.

The Office of the Registrar supports the mission of the University of California, Merced, by serving as the primary office of academic records. To that end, we oversee various processes and programs including: initial student registration, veteran services and classroom scheduling.

STUDENT HEALTH & COUNSELING SERVICES

STUDENT LIFE

STUDENTS FIRST CENTER

SUMMER SESSION & EXTENSION

The Office of Student Life is here to encourage involvement The mission of the Health Services is to help each student strive for maximum physical and emotional health while pur- in campus life, support student initiatives and serve as a primary liaison for students. Education happens both inside suing their academic and personal goals at the university. and outside the classroom and a successful college career includes social as well as intellectual development. The Students First Center is UC Merced’s one-stop shop for enrollment services. SFC staff are cross-trained in all areas of enrollment services and work closely with various departments across campus – including Admissions, Financial Aid & Scholarships, and Registrar - to provide appropriate referrals when necessary.

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Summer Session works with the campus community to build and deliver high-demand core courses, as well as innovative programs and learning opportunities. Extension provides access to courses and programs of study to further the educational, professional, personal and life-long learning goals of Californians.

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Early Childhood Education Center

University of California,

Merced

WHAT DO YOU WANT NEW EMPLOYEES TO KNOW ABOUT YOUR AREA? By providing nurturing, attentive, educational care to young children of UC Merced families enrolled, the Early Childhood Education Center (ECEC) supports the campus community allowing them to work knowing their child(ren) is nearby and cared for while at work. We serve children as young as 6 weeks old until they enter elementary school. Having the convenience of being on the campus and keeping to the campus’s calendar the program is open for you to do your part within the campus community. The ECEC not only serves as a place for your child to learn and grow, but a place for you as a parent of a young child at UC Merced to network with other families.

HOW WILL YOUR AREA CONTRIBUTE TO NEO’S MISSION OF PROMOTING A CULTURE OF INQUIRY, DISCOVERY AND LEARNING THEREBY ENGAGING AND RETAINING EXCEPTIONAL EMPLOYEES? The ECEC strives to support the campus by providing a safe, inclusive and attractive environment while implementing a research based, innovative engaging curriculum for all the children within the program. Providing these services to parents of young children allows for the staff to engage fully in their daily campus work knowing their children are being well cared for. How does the activity of your area impact or further UC Merced’s vision? Throughout our daily practices working with the young children enrolled at the ECEC, we support the UC Merced’s vision by allowing staff, student and faculty parents contribute as we care for their children. We as an program instill and promote components as well to the children in our care and the community we interact with professionally.

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University of California,

Employee Benefits

Merced

UC offers employees a comprehensive compensation package, including competitive salaries and a full range of benefits, services and programs. Comprehensive benefits are among the many rewards of working at UC. They’re comprehensive, to give you a range of choices. They’re also a valuable part of your total compensation. As a new, or newly eligible, employee, you have some important choices to make about your benefits. READ MORE ABOUT WHAT TO DO IF YOU’RE A NEW EMPLOYEE. Most UC employees are eligible for benefits. Your benefits package depends on the length of your appointment, how many hours you work, and your appointment type. LEARN MORE ABOUT BENEFITS ELIGIBILITY. If you are represented by a union, your compensation and benefits are governed by YOUR UNION’S CONTRACT. Depending on your position, your benefits represent as much as forty percent of your total annual compensation. Use the TOTAL COMPENSATION CALCULATOR to see the full value of your compensation.

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University of California,

Library

Merced

WHAT DO YOU WANT NEW EMPLOYEES TO KNOW ABOUT YOUR AREA? As an active, engaged partner in student success the UC Merced Library creates user experiences that promote collaboration, exploration, and intellectual curiosity through direct user engagement, exemplary service, innovative approaches to teaching and learning, and welcoming learning spaces.

Library collections, services, and spaces are available to all UC Merced employees.

Students, faculty and staff automatically have library privileges. Your CatCard is your library card. Present your CatCard at the second floor Services Desk to check out books, DVDs and other materials from the UC Merced Library collection. Borrow materials from other UC campuses and libraries worldwide throughInterLibrary Loan. Access all of the Library’s electronic resources (e.g. journals, ebooks, databases, etc.) from off campus by using the campus VPN. For VPN download and use instructions: http://library.ucmerced.edu/use/technology/vpn

FOR GENERAL INFORMATION ABOUT THE LIBRARY: (209) 228-4444 library@ucmerced.edu http://library.ucmerced.edu FOR ASSISTANCE WITH BORROWING MATERIALS: (209) 228-4444 library@ucmerced.edu Visit the 2nd floor Services Desk For assistance with InterLibrary Loan: ucmill@ucmerced.edu FOR ASSISTANCE WITH THE VPN: 209-228-HELP(4357) helpdesk@ucmerced.edu Visit IT Express or any Help Desk location

The Library has a variety of meeting rooms available to faculty, staff, and campus organizations.

FOR QUESTIONS ABOUT USING LIBRARY SPACES: libraryreservations@ucmerced.edu

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library

- library - library - library -

library

-

library

-

library

-

library

-

library

-

library

-

library

UC Merced librarians partner with faculty and instructors to teach research skills through course-integrated library sessions as well provide other services in support of instruction and student learning.

FOR MORE INFORMATION ABOUT LIBRARY SERVICES FOR INSTRUCTORS: http://library.ucmerced.edu/research/instructors/ library-instruction-services

UC Merced faculty should, in particular, make themselves aware of the ways in which the UC Merced Library supports research and instruction. Services include assistance with scholarly publication, research data curation, and digitization services.

FOR MORE INFORMATION ABOUT LIBRARY SERVICES FOR FACULTY:

The UC Merced Spatial Analysis & Research Center (SpARC) is part of the Library. SpARC is the campus hub for spatial science research, analysis, education, visualization, spatial data archiving, and access to spatial science software and equipment for UC Merced and its partners. As part of the University of California system of ten campus libraries and the California Digital Library (CDL), UC Merced Library provides access to a rich collection of physical and digital information resources. (See “Selected Library Facts” below.)

http://library.ucmerced.edu/resea rch/researchers/faculty FOR A LIST OF UC MERCED LIBRARY LIAISONS: http://library.ucmerced.edu/about/contact/liaisons

LEARN MORE ABOUT UC MERCED LIBRARY BOOK AND E-BOOK COLLECTIONS: http://library.ucmerced.edu/collec tions/general/ books-ebooks ACCESS UC MERCED LIBRARY DATABASES: http://library.ucmerced.edu/databases FIND ELECTRONIC JOURNALS: http://ucelinks.cdlib.org:8888/sfx_ucm/az

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CAMPUS IMPORTANT RESOURCES INFO

-


Office

of

Campus Compliance

University of California,

Merced

WHAT DO YOU WANT NEW EMPLOYEES TO KNOW ABOUT YOUR AREA? The Office of Campus Compliance encompasses Equal Employment Opportunity (EEO), Affirmative Action (AA), and Title IX. The Office of Campus Compliance (EEO/AA/Title IX) upholds the policy of the University to not engage in discrimination against or harassment of any person employed or seeking employment with UC Merced on the basis of protected categories. The Office of Campus Compliance offers investigative services, resources, and education regarding the areas of discrimination and harassment. More information about the office, complaint submission forms, and resources can be found on the Discrimination & Sexual Violence Prevention website: http://dsvp. ucmerced.edu/ Our Director of Compliance, Michael Salvador, serves as UC Merced’s EEO Officer, Sexual Harassment Officer, and Title IX Officer. Director Salvador can be contacted via phone: 209-2859510, or email: msalvador2@ucmerced.edu

HOW WILL YOUR AREA CONTRIBUTE TO NEO’S MISSION OF PROMOTING A CULTURE OF INQUIRY, DISCOVERY AND LEARNING THEREBY ENGAGING AND RETAINING EXCEPTIONAL EMPLOYEES? The engagement and retention of exceptional employees is important for the success of UC Merced. The Office of Campus Compliance upholds the belief that all UC Merced community members have the right to work and learn in an environment free from discrimination and harassment. The EEO/AA/Title IX Office will promptly address issues of discrimination and harassment that may pose as barriers affecting an employee’s ability to engage with the University.

HOW DOES THE ACTIVITY OF YOUR AREA IMPACT OR FURTHER UC MERCED’S VISION? The Office of Campus Compliance (EEO/AA/Title IX) serves and supports the UC Merced community to thrive. Aside from investigations and referrals to resources, the Office of Campus Compliance provides education pertaining to discrimination and harassment, including the mandatory Sexual Harassment Prevention training for Non-Supervisory Employees. The Office of Campus Compliance assists employees with understanding their roles and responsibilities for reporting disclosures sexual violence/sexual harassment to maintain an active, engaged campus community that supports student and employee success.

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Office

of

Campus Climate

University of California,

Merced

WHAT DO YOU WANT NEW EMPLOYEES TO KNOW ABOUT THE OFFICE OF CAMPUS CLIMATE? UC Merced has one of the most diverse undergraduate populations in the UC system. As we grow, we are developing an infrastructure to support the diversity of all our campus constituents. As a new employee, we invite you to visit the diversity.ucmerced.edu often to learn about resources. De Acker, Director of Campus Climate is always available to serve as a resource for questions and concerns. e-mail: dacker@ucmerced.edu phone: 209-205-0850 We are working towards supporting all of our diversity by coordinating and supporting strategic initiatives that promote diversity and inclusion at UC Merced for all campus constituents. Director Acker works with others throughout the campus on accountability, infrastructure and resources that support inclusive excellence, where equal opportunity, mutual respect and cross-cultural collaboration are fostered. The office also develops an integrated conflict-management system for faculty, staff and students to voice their concerns, work to resolve issues and contribute to a conflict-competent organization. For resources and referrals see conflict.ucmerced.edu.

HOW DOES THE OFFICE OF CAMPUS CLIMATE CONTRIBUTE TO NEW EMPLOYEE ORIENTATION (NEO’S) MISSION OF PROMOTING A CULTURE OF INQUIRY, DISCOVERY AND LEARNING? We encourage you to engage with the UC Merced campus community. There are a number of campus committees working on and sponsoring initiatives including: · the Council on Campus Climate, Culture and Inclusion (CCCI) · Chancellor’s Advisory Committee on the Status of Women (CACSW) · Chancellor’s Advisory Committee on Queer Issues (CACQI) · Staff and Faculty of Color Affinity Group We also sponsor the Diversity, Equity and Inclusion grants which accepts proposals for projects that help the campus cultivate an inclusive and equitable community. DIVERSITY, EQUITY AND INCLUSION GRANTS

HOW DOES THE ACTIVITY OF YOUR AREA IMPACT OR FURTHER UC MERCED’S VISION? The Office works with the campus to create an inclusive, respectful and healthy environment. We encourage all of UC Merced to work together towards this vision.

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Office of Information Technology

University of California,

Merced

WHAT DO YOU WANT NEW EMPLOYEES TO KNOW ABOUT YOUR AREA? The Office of Information Technology (OIT) is responsible for supporting the IT needs of UC Merced faculty, students, and staff. Our mission is to provide technology services, and innovative solutions to promote the research, education, and community service goals of the University. The OIT Website is the first step in obtaining FREE SUPPORT for any technology related issue. Service may also be obtained by phone, e-mail, or by visiting the OIT Service Desk (COB1- 132A). SOME OF THE POPULAR SERVICES WE PROVIDE INCLUDES:

Technology Training and Consultation Anti-Virus Software Software Installation Computer Purchase Consultation and Quotes Email and Calendar Support Computer Backup (CrashPlan) Cloud-Based Storage (Box) Device Setup (Desktop/Laptop) Mobile Device Ordering Web Conferencing (Zoom) For a complete list of services visit the OIT List of Services

HOW WILL YOUR AREA CONTRIBUTE TO NEO’S MISSION OF PROMOTING A CULTURE OF INQUIRY, DISCOVERY, AND LEARNING THEREBY ENGAGING AND RETAINING EXCEPTIONAL EMPLOYEES? OIT actively partners with faculty, staff, and students to imagine ways to use technology to meet academic goals. We provide the campus community with the latest software applications, collaboration tools, learning management systems, and cyber security resources all on a fast and reliable network. CYBER SECURITY Get educated about information security at UC Merced, including antivirus and disk encryption. KNOWLEDGE BASES Step-by-step tutorials on how to utilize the services we provide. Authentication (UCMNetID) is required.

WIRELESS Encrypted wireless access is FREE on campus, and at our off-site locations. Access the network by using your UCMNetID.

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Office of Information Technology

University of California,

Merced

CATCOURSES OIT Academic and Emerging Technologies provides training and consultation to faculty covering the use, set up and management of course sites in CatCourses (Canvas) – UC Merced’s Learning Management System (LMS). LYNDA.COM An online learning platform offering thousands of video courses in software, creative, and business skills. The full range of this content is available to all current faculty, staff, and students of UC Merced. A UCMNETID IS REQUIRED TO ACCESS MOST SERVICES. Your UCM Network Identification (UCMNetID) is your unique identifier and access to UC Merced computer services as well as the first part of your UCM email address. (Example: “jdoe2” is your UCMNetID, your email address would be jdoe2@ucmerced.edu). Visit the OIT SERVICE CATALOG entry UCMNetID for more information about obtaining your UCMNetID, or resetting your password. To quickly find information on the many services supported by OIT, visit the POPULAR LINKS web page.

HOW DOES THE ACTIVITY OF YOUR AREA IMPACT OR FURTHER UC MERCED’S VISION? OIT supports the University’s mission to advance teaching by removing technology as an obstacle and providing accessible, easy to use equipment, tools, resources and services, which then allow faculty and students to focus on the learning experience. OIT utilizes the OIT Governance to ensure thattechnology services are more effectively aligned throughout the University.

A FEW OF THOSE SERVICES INCLUDE: Academic & Emerging Technology Research Computing Project Management

OIT SERVICE DESK LOCATION

Classroom & Office Building (COB1) 132A Mon. – Fri.: 8 a.m. to 5 p.m.

STAY CONNECTED

it.ucmerced.edu helpdesk@ucmerced.edu 209-228-HELP (4357) facebook.com/UCMercedITdep @UCMIT System Status Bits & Bytes Blog OIT Event Calendar 67 UC MERCED

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Office of Ombuds Services

University of California,

Merced

What do you want new employees to know about your area? The Office of Ombuds Services is designed to serve as a safe, alternate channel for confidential, neutral and informal dispute resolution services. Faculty, lecturers, postdoctoral scholars, staff, students and anyone else with a campus-related concern may use the Office of Ombuds Services to discuss workplace issues, interpersonal conflicts, academic concerns, bureaucratic slow-downs and other problems. Our services are always voluntary and reports do not constitute a formal notice to the university. You don’t have to be having an extreme conflict or problem to come in to talk to the Ombuds. Often issues are easiest to resolve before they have a major impact. We like to say we can be, “Your first step, last resort or anywhere in between.” FOR AN APPOINTMENT: (209) 228-4410 WEBSITE: ombuds.ucmerced.edu

How will your area contribute to NEO’s mission of promoting a culture of inquiry, discovery and learning thereby engaging and retaining exceptional employees? Our campus is rich in diverse identities, values and beliefs and it is natural for differences in perspectives to arise. If these differences are not addressed through a competent conflict management system, they will escalate to the point that become major obstacles impacting their experiences at UC Merced. Our goal is to help ensure a positive and healthy campus climate where people want to come to work and study and for all people to have a successful learning, research, teaching, working and living environment.

How does the activity of your area impact or further UC Merced’s vision? ALIGNMENT WITH UC MERCED’S VISION THROUGH: Transformative Education; Culture of Inquiry Discovery & Learning and Leading in Creativity & Innovation.

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School of Natural Sciences https://naturalsciences.ucmerced.edu (209) 228-4309 naturalsciences@ucmerced.edu

Academic Units

• Applied Mathematics • Chemistry and Chemical Biology (CCB) • Life & Environmental Sciences (LES) • Molecular Cell Biology (MCB) • Physics

Building Hours (Monday-Friday)

• Academic Office Annex (AOA) • Classroom and Office Building 1 (COB) • Science and Engineering 1 Building (SE1) • Science and Engineering 2 Building (SE2)

Graduate Groups

• Applied Mathematics • Chemistry and Chemical Biology (CCB) • Physics • Quantitative and Systems Biology (QSB)

Copy Rooms

7a.m.-10p.m. • Classroom and Office Building 1 (COB) 310 7a.m.-10p.m. • Science and Engineering 1 Building (SE1) 247 7:30a.m.-6p.m. • Science and Engineering 1 Building (SE1) 347 7:30a.m.-6p.m.

Conference Rooms (managed by the School of Natural Sciences) • Classroom and Office Building 1 (COB) 322 • Science and Engineering 1 Building (SE1) 270K • Science and Engineering 1 Building (SE1) 298

• Science and Engineering 1 Building (SE1) 300 • Science and Engineering 1 Building (SE1) 370K • Science and Engineering 1 Building (SE1) 390

To check availability or schedule a conference room email: naturalsciences@ucmerced.edu

School Specific Frequently Asked Questions Where can I find more information about the School of Natural Sciences? Visit our website: https://naturalsciences.ucmerced.edu Where can I find the School of Natural Sciences administrative organizational charts? Visit our website, under the About>Administrative Overview at https://naturalsciences.ucmerced.edu/about/administrative-overview Who do I contact about problems with my key or CatCard access? If you are a staff employee contact: snspersonnel@ucmerced.edu If you are a faculty member or an academic employee contact: nsfacultysupport@ucmerced.edu

Administrative Unit

Email (@ucmerced.edu)

URL

Assessment

snsassessment

naturalsciences.ucmerced.edu/assessment

CalTeach

calteach

calteach.ucmerced.edu

Communications

snscommunications

naturalsciences.ucmerced.edu

Curriculum and Instructional Support

snscurriculum

naturalsciences.ucmerced.edu/instruction-curriculum

Events

nsevents

Faculty Support

nsfacultysupport

Graduate Programs

snsgrads

naturalsciencesgrads.ucmerced.edu

Grant Administration

snsgrants

naturalsciences.ucmerced.edu/grants

Orders/Procurement

snsorders

naturalsciences.ucmerced.edu/business

Personnel

snspersonnel

naturalsciences.ucmerced.edu/personnel

STEM Resource Center

stemresourcecenter

stemresourcecenter.ucmerced.edu

Travel

snstravel

naturalsciences.ucmerced.edu/business

Undergraduate Advising

nsstudentservices

ns-advising.ucmerced.edu

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Procurement Services

University of California,

Merced

WHAT DO YOU WANT NEW EMPLOYEES TO KNOW ABOUT PROCUREMENT SERVICES? Procurement Services’ vision is to be acknowledged by the University of California executive and campus leadership, faculty, staff and students as a high-performing strategic partner that is essential to the financial health of the university. Procurement Services supports the University’s mission of teaching, research and public service by contracting for the goods and services needed for every facet of the University’s operations and strives to do so in a manner that optimizes value while stretching the campus’ limited budget so our faculty and staff are able to do much more with their allotted budgets each year and mitigates risk.

OUR SERVICES!

Procurement of Goods and Services Strategic Sourcing Business Contracts (e.g., MOUs, Revenue Agreements Card Programs (P-Card, Event Card, etc.) Small Business Program (Outreach)

DELEGATED AUTHORITY FOR PURCHASES*: In the UC system, only certain individuals have delegated authority to contract for the purchase goods and services on behalf of the UC. At our campus, Department Buyers have limited authority which allows the purchase of common low risk items and Procurement Staff Members depending on their role have significant authority to contract for goods and services. * IMPORTANT NOTE: Unless you have specifically been delegated authority for making University purchases as specified above, it is very important that you do not make any verbal or written commitments for the purchase or sale of goods and/or services on behalf of the University as such action can place not only the University but also the staff member at risk in multiple ways and is strictly forbidden under UC Policy. Staff members should notify and coordinate with your department purchaser and/or Procurement Services staff regarding your specific needs.

We Are Here to Assist You With…

Cost Saving/Avoidance Opportunities Market Research Product/Pricing Information Specification Development Sole Source Documentation Policy/Procedure Guidance

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Procurement Services

University of California,

Merced

Supplier Collaboration Problem Resolution/Creative Solutions Emergency Support

If you have a purchasing need or question, please feel free to contact Procurement Services staff individually, through our general email address (procurement@ucmerced.edu), or through your school’s/department’s buyer. WE ARE ALL HERE TO SERVE YOU AND ARE HAPPY TO ASSIST! CHECK OUT OUR WEBSITE TOO (http://procurement.ucmerced.edu) – IT’S A GREAT RESOURCE!

HOW DOES PROCUREMENT SERVICES CONTRIBUTE TO NEO’S MISSION OF PROMOTING A CULTURE OF INQUIRY, DISCOVERY AND LEARNING THEREBY ENGAGING AND RETAINING EXCEPTIONAL EMPLOYEES? Our department saves the campus several million dollars each year while mitigating risk. Stretching our budget dollars ensures our faculty can focus on their teaching and research goals for our students. Stretching budget dollars also ensures staff across the campus can enhance their support and service offerings to faculty, students, and our local/public partnerships.

HOW DOES THE ACTIVITY OF YOUR AREA IMPACT OR FURTHER UC MERCED’S VISION? Procurement Services’ resolve is to support our campus customers’ purchasing needs as well as assisting campus customers’ opportunities for producing revenue streams. Both paths positively impact UC Merced’s vision. Procurement Services is actively involved in supporting sustainability, engaging with the local partners, and supporting research not only from the purchasing perspective but also through contracting for cutting edge educational opportunities through sales and services contracts.

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Recycling

University of California,

Merced

University of California,

Merced

What do you want new employees to know about your area? The purpose of the UC Merced Recycling program is to promote the campus’ zero waste goals and to work with many campus entities in order to encourage properly disposing of waste on campus. New employees should understand the sustainability culture coming to campus and the difference between compostable, recyclable, and landfill waste. The program encourages individuals to avoid bringing waste to campus. Additionally, anything purchased should be reusable, compostable, or recyclable in order to eliminate landfill waste at the source. UC Merced Recycling can be contacted at recycle@ucmerced.edu for any inquiries or requests (i.e. waste collection, zero waste events, and waste demonstrations)

How will your area contribute to NEO’s mission of promoting a culture of inquiry, discovery and learning thereby engaging and retaining exceptional employees? Creating behavior change in the scope of zero waste ultimately promotes healthier lifestyles and proper stewardship of the environment. Waste applies to everyone, although different departments generate various types of waste (i.e. lab waste, food waste, universal waste). New employees can learn and discover how they can play a role in helping UC Merced with its zero waste goals by learning how waste management applies to their department and how they can properly sort their waste.

How does the activity of your area impact or further UC Merced’s vision? UC Merced Recycling is part of the Sustainable by Design vision of the Vision & Change Alignment Map. As an integral part of the Chancellor’s sustainability efforts, the impact from the program help to bring UC Merced to goal of zero waste by 2020 as part of the campus’ Triple Zero Commitment. It furthers UC Merced’s vision by promoting and ensuring proper sustainability practices in everyday life on campus.

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The University of California has a long tradition of serving and giving back to our state through a variety of research and service activities and, as individuals, by giving generously of our time and talent. UC Merced is proud of our tradition of community service and our partnership with United Way of Merced County. United Way of Merced County has made invaluable contributions to health and human service agencies in our local communities. Indeed, members of our own UC Merced family have benefited directly and indirectly from the services of member agencies. The many agencies and programs that receive funding from United Way could truly use our help. The United Way campaign takes place annually in January. Whether you make a one-time contribution, elect an ongoing payroll deduction, increase your current payroll deduction, or volunteer your time, you will join us in supporting this critical endeavor. Should you wish to support United Way of Merced County, please contact our Staff Assembly coordinator at staffassembly@ucmerced.edu. They will assist you with establishing your contribution. Thank you for your support.

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University Communications

University of California,

Merced

WHAT DO YOU WANT NEW EMPLOYEES TO KNOW ABOUT UNIVERSITY COMMUNICATIONS? University Communications produces and disseminates a wide range of news and information about the university, its people and its achievements both on and off campus. Our goal is to keep the public and the campus community well informed and updated on the university’s progress through all platforms. University Communications maintains and enhances the campus’s MAIN WEBSITE and other top-level UC Merced sites. We also offer a host of services and resources: BRAND STANDARDS EVENTS CALENDAR WORKING WITH MEDIA INTERNAL COMMUNICATIONS IMAGES SOCIAL MEDIA PUBLICITY WEB WRITING AND EDITING VIDEO

For assistance with communications or help with a project, or if you are contacted by the media, CONTACT UNIVERSITY COMMUNICATIONS, VISIT OUR WEBSITE or send an email to communications@ucmerced.edu.

HOW DOES UNIVERSITY COMMUNICATIONS CONTRIBUTE TO NEW EMPLOYEE ORIENTATION’S (NEO) MISSION OF PROMOTING A CULTURE OF INQUIRY, DISCOVERY AND LEARNING, THEREBY ENGAGING AND RETAINING EXCEPTIONAL EMPLOYEES? We are building public knowledge, support and enthusiasm for UC Merced’s special mission as a vital catalyst for educational and economic development throughout the region — and as a world-class research university in the UC system. It is the responsibility of University Communications to provide accurate and consistent information about the campus to avoid any misunderstanding, misinterpretation or confusion. By highlighting the university’s research excellence, academic distinction and student success — including through the Panorama e-newsletter for faculty and staff — we assist in recruiting, engaging and retaining our exceptional faculty, staff and students.

HOW DOES THE WORK OF UNIVERSITY COMMUNICATIONS ADVANCE UC MERCED’S VISION? We strive to find the best ways to tell the stories of UC Merced to a variety of stakeholders and potential stakeholders, positioning our campus members as thought leaders regionally, nationally and globally. Our primary role is to promote the university, its mission and its scholarly and intellectual goals and accomplishments. We manage the university’s interaction with online, print and broadcast media and documentary film crews, and assist journalists who seek information about the campus and members of the campus community, while protecting the university’s reputation and intellectual property. 75 UC MERCED

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HUMAN HUMANRESOURCES RESOURCES HUMAN RESOURCES

1. What do you want new employees to know about Human Resources? 1. What do you want new employees to know about Human Resources?

As stewards of best practices1 at UC Merced, Human Resources furthers the mission of the campus’s research community 1 As ofwith best you practices at UCthe Merced, Human Resources bystewards partnering throughout lifecycle of your career. furthers the mission of the campus’s research community by partnering with you throughout the lifecycle of your career.

successful career lifecycle begins with you. Begin thinking about — and then reach out to — your Human Resources 1.AAteam What do youlifecycle want new employees to know about Resources? successful career begins with you. Begin thinking aboutHuman — and then reach out to — your Human Resources team for for education, consultation and training information.

education, consultation and training information.

As stewards of best practices1 at UC Merced, Human Resources furthers the mission of the campus’s research community by

The first point of contact for Human Resources-related questions is the partnering you for throughout the lifecycle of your career. The first point ofwith contact Human Consultant team. We are here to help! Resources-related questions is

DAVID ELLINGTON, Human Resources Business Partner DAVID Human Resources Business Partner EMAIL: ELLINGTON, dellington@ucmerced.edu the consultant team. We are here to help! EMAIL: dellington@ucmerced.edu A successful career lifecycle with you. thinking about — and then reachELIZALDE, out to — your Human Resources team for Understand your appointment type,begins role definition, jobBegin expectations, FABIOLA Employee and Labor Relations Manager education, consultation and training information. performanceyour management and appraisal expectations, if applicable, EMAIL: felizalde@ucmerced.edu Understand appointment type, role definition, and, job expectations, FABIOLA ELIZALDE, Employee and Labor Relations Manager labor laws andmanagement union contracts. performance and appraisal expectations, and, if applicable, EMAIL: felizalde@ucmerced.edu

labor laws and union contracts. UC first strives to take good care its employees and their families with a is full The point of contact forofHuman Resources-related questions range of benefit options toare foster a stimulating the consultant team. We here to help! and supportive work environment. Explore areas available of Benefits, & Accommodations. Learn about the resources toLeaves employees regarding disability and accommodations matters. Understand your appointment type, role definition, job expectations,

CINDI ZIMMERMAN, BenefitsResources Manager, Interim Risk Manager DAVID ELLINGTON, Human Business Partner

EMAIL:dellington@ucmerced.edu czimmerman3@ucmerced.edu EMAIL:

professional development programs, resources and tools. We can help Ourenvision office ensures theUC timely & accurate of transactional Understand how Merced recruitment process is aligned toitems our you and the plan your own career atprocessing UC Merced. related to UCM’s time and attendance & payrolland systems accordance Core Competencies, the vision of UC Merced to theingoals of yourwith unit.

JAY LOMELI, Disability and Accommodations Consultant EMAIL: jlomeli3@ucmerced.edu FABIOLA ELIZALDE, and Labor Relations RACHAEL MARTIN,Employee Talent Development ManagerManager EMAIL: felizalde@ucmerced.edu EMAIL: rmartin6@ucmerced.edu YAZI NAVARRO, Learning and Professional Development Manager EMAIL: ynavarro@ucmerced.edu MARCIA PATINO, Classification and Compensation Manager JAY LOMELI, Disability and Accommodations Consultant EMAIL: mpatino3@ucmerced.edu EMAIL: jlomeli3@ucmerced.edu MARCIA PATINO, Classification and Compensation Manager RUBI TURNER, Talent Acquisition and Employment Manager EMAIL:NAVARRO, mpatino3@ucmerced.edu YAZI Learning and Professional Development Manager EMAIL: rturner4@ucmerced.edu EMAIL: ynavarro@ucmerced.edu MICHELLE SNYDER, Manager, Human Resources Payroll Center RUBI TURNER, Talent Acquisition and Employment Manager EMAIL:rturner4@ucmerced.edu michelle3@ucmerced.edu@ucmerced.edu EMAIL:

Classification helps you and your manager plan for your success. Ensure agreements. Please reach out to our office via the email addresses of you understand what constitutes equitable compensation practices.

MARCIA PATINO, Classification and Compensation Manager EMAIL: mpatino3@ucmerced.edu

Learn to manage your own career lifecycle. Human Resources provides

performance managementprograms, and appraisal expectations, and,can if applicable, professional development resources and tools. We help you Learn to manage yourcontracts. owncareer careeratlifecycle. Human Resources provides labor laws and union envision and plan own UC Merced. professional development programs, resources and tools. We can help Classification helps youyour and your your success. Ensure you you envision and plan own manager career atplan UCfor Merced. Learn about the resources available to employees regarding disability and understand what constitutes equitable compensation practices.

accommodations matters. Classification helps you and your manager plan for your success. Ensure Understand how the UC Merced recruitment process is aligned to our Core you understand what constitutes equitable compensation practices. Learn to manage your own career lifecycle. Resources provides Competencies, the vision of UC Merced and toHuman the goals of your unit.

all Federal & State regulations, along with UC Policy and Bargaining

appo@ucmerced or operations@ucmerced.edu if you have any issues with Howordoes Human Resources contribute to New Employee Orientation (NEO’s) mission of promoting a your earnings time and attendance program access. RUBI Talentexceptional Acquisition andemployees? Employment Manager Understand how the UC Merced recruitment process is aligned to our engaging culture of inquiry, discovery, and learning, thereby andTURNER, retaining JOHNrturner4@ucmerced.edu HOLTZ, HRIS Analytics and Process Manager Core Competencies, the vision of UCsupport Mercedtoand the goals of your unit. EMAIL: The HRIS team provides local HRIS UCto Merced’s Human EMAIL: jholtz@ucmerced.edu Resources department, working with internal and external clients to design

2.

and Human improve Resources HR reporting, andofworkflows. is aprocesses repository organized best practices committed to providing strategic — and outcome-based education,

consultation, training and services that create transformative pathways aligned to the mission of UC Merced’s research community.

does Human Resources contribute to New Employee Orientation (NEO’s) mission of promoting a 2. How How does Humandiscovery, Resourcesand contribute tothereby New Employee Orientation (NEO’s) mission of promoting a culture learning, engaging and retaining exceptional employees? 2. culture ofof inquiry, inquiry, discovery, and learning, thereby engaging and retaining exceptional employees? 3.HumanWhyResources does the activity of Human Resources affect or further UC Merced’s vision? is a repository of organized best practices committed to providing strategic — and outcome-based education,

consultation, training services that create transformative pathways aligned to thestrategicmission of UCoutcome-based Merced’s research community. Human Resources is aand repository organized best practices committed to providing and As the campus’s partner for careeroflifecycle management, Human Resources cultivates an environment focused oneducation, — and consultation, training and services transformative to theresearch mission of UC Merced’s research community. conducive to — individual challengethat andcreate growth that is at thepathways heart of aligned UC Merced’s mission. We do so by delivering sustainable, innovative, creative and transformational strategic- and outcome-based education, consultation, training and Why does theaactivity ofinquiry, Human Resources affect or further UC Merced’ s vision? services that nourish culture of discovery and learning, thereby enriching individuals, teams and communities.

3. 3. Why does the activity of Human Resources affect or further UC Merced’s vision?

As the campus’s partner for career lifecycle management, Human Resources cultivates an environment focused on — and conducive to are — individual challenge and growth is at Human the heart of UC Merced’s research mission. We do soon by — delivering Our best practices guided andfor shaped by UC Merced’s Corethat Competencies, As the campus’s partner career lifecycle management, Resources cultivates an environment focused and sustainable, creative and transformational strategicandofoutcome-based education, consultation, and Diversity, Ethical Standards, Performance Management, and Principles Community. conducive toinnovative, — individual challenge and growth that isof at the heart UC Merced’s research mission. We do sotraining by delivering services that innovative, nourish a culture of and inquiry, discovery andstrategiclearning,and thereby enriching individuals, and communities. sustainable, creative transformational outcome-based education, teams consultation, training and

1

services that nourish a culture of inquiry, discovery and learning, thereby enriching individuals, teams and communities.

Our best practices are guided and shaped by UC Merced’s Core Competencies, Diversity, Ethical Standards, Performance Management, and Principles of Community.

1

CAMPUS RESOURCES

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UC MERCED


UC MERCED ACRONYMS & ABBREVIATIONS

ABBR Annual Base Benefit Rate ABS Absence monitoring ACC Austin Data Center ACD Automatic Call Distribution ADP Automatic Data Processors (third party payroll processing) AM Absence Management (as a process) AMS Absence Management System AP Academic Personnel APD Academic Personnel Director APO Academic Personnel Office ARAG ARAG Legal Group Services ASUCLA Associated Students University of California, Los Angeles AVC Assistant Vice Chancellor AWE Approval Workforce Engine AYSO At Your Service Online BPM Business Process Mapping CA Commitment Accounting CBT Computer Based Training CCB Change Control Board CEMLI Configuration, Enhancements, Modifications, Localization and Information CFO Chief Financial Officer CHRO Chief Human Resources Officer CIO Chief Informational Officer CM Case Management CME Personal Job Data from AON Hewitt BPM COBRA “Consolidated Omnibus Budget Reconciliation Act Continuation of Coverage Assistance through Conexis” COE Center of expertise CRP Conference Room Pilot CS Customer Service CSR Customer service representative CWR Contingent Worker DDL Data Definition Language DDODS Data Distribution ODS (Operational Data Store) EAP Employee Assistance program EDB Employee Data Base ERD Entity Relationship Diagram ERM Enterprise Risk Management ERP Enterprise Resource Planning ESS Employee Self‐Service ETL Extract‐Transform‐Load EVP Executive Vice President FAQ Frequently Asked Questions FDD Functional Design Document FMLA Family Medical Leave Administration FSA Flexible Spending Account UC MERCED

79

ACRONYMS


FSA A pre‐tax process, taken out of an employee’s paycheck that is managed by Conexis. The intention is to lower the gross wages and results in a tax savings for the employee. FTE Full Time Employee GCDP Global Consulting Delivery Portal GL General Ledger GSD Global Services Development ‐ Based in India GTN Gross‐to‐Net H S A Health Spending Account H S A Health Spending Account (see FSA defnition) HCM Human Capital Management HECH Higher Education Constituency Hub HIPAA Health Insurance Portability and Accountability Act HPQC Hewlett‐Packard (or HP) Quality Center HR Human Resources HSCP Health Sciences Professionals IDM Identity Management ILT Instructor Lead Training IVR Interactive Voice Response KM Knowledge Management KPI Key Performance Indicators LMS Learning Management System LOA Leave of Absence LSP Location Support Personnel msp Managers and Senior Professionals MSS Manager Self‐Service OBAW Oracle Business Analytics Warehouse ODS Operational Data Store OLA Operating Level Agreements PHI Personal Health Information PIE Period of Initial Eligibility PII Personal Identity Information PM Project Manager PMO Project Management Office POI Person of Interest PPS Payroll Personnel System PS PeopleSoft PSFT PeopleSoft PSS Professional Support Staff QC Quality Center QMCSO Qualified Medical Child Support Order QMCSO “A court order requiring the employee covers the medical benefits of a child ordependent.” R&F Records and Fulfillment RASC Retirement Administration Service Center RMDC Rocky Mountain Data Center SIT System integration testing SLA Service level Agreements SME Subject Matter Experts SMG Senior Management Group ACRONYMS

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UC MERCED


SOA Service Oriented Architecture SOH Statement of Health SSC Shared Service Center SSN Social Security Number SSN VS Social Security Number verification service SSO Single sign on STS Shared Technology Services T&A Time and Attendance / Talent Acquisition T3 Train�the�trainer TDD Technical Design Document UAT User acceptance testing UCB University of California, Berkeley UCD University of California, Davis UCH University of California, Hastings UCI University of California, Irvine UCLA University of California, Los Angeles UCM University of California, Merced UCOP University of California Office of the President UCPath University of California, Payroll, Academic personnel, Time and Human resources UCR University of California, Riverside UCSB University of California, Santa Barbara UCSC University of California, Santa Cruz UCSD University of California, San Diego UNEX University Extension UNEX University Extention Organization UPK User Productivity Kit UTP Unit Test Plan UTR Unit Test Results VC Vice Chancellor WBT Web Based training WFA Workforce Administration

UC MERCED

81

ACRONYMS


ACRONYMS

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UC MERCED


767 EAST YOSEMITE AVEUNE SUITE A. 5200 N. Lake Road MERCED, CA 95340 (209)-228-8247 Merced, CA 95343 EMAIL: hr@ucmerced.edu

hr.ucmerced.edu

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