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EXHIBIT & SPONSORSHIP PROSPECTUS


LAUNCH the 2014-2015 school year! We will welcome over 3,300 PTA Leaders to Houston from all corners of the state, providing you with plenty of opportunities to market your brand throughout Texas!

Who attends LAUNCH? In 2013, 3,300 Local PTA leaders, representing 993 Local PTAs attended in Dallas! These leaders manage and coordinate all areas of their Local PTAs throughout the school year. LAUNCH your company towards thousands of potential buyers!

Your competitors are likely there. can you afford NOT to attend?

of surveyed Exhibitors Agree... Texas PTA’s Summer Leadership Seminar is a valuable marketing opportunity.

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Attendee Schedule FRIDAY, JULY 18 10:00 - 11:30 11:30 - 01:00

Early Check-in for LAUNCH Lunch Attendees LAUNCH Lunch

12:00 01:30 02:45 04:00 05:30

Onsite Registration & Check-in | Exhibit Hall & PTA Store Open Leader to Leader Sessions Leader to Leader Sessions Training Session One LAUNCH Social

-

08:00 02:15 03:30 05:30 08:00

Admission not included in All-Access Pass

Open to all attendees | Dinner available with ticket or All-Access Pass +

SATURDAY, JULY 19 07:00 07:00 08:15 09:00 10:00 11:30 12:00

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07:30 01:00 09:30 07:00 11:30 01:30 01:15

01:30 - 03:00 03:30 - 05:00 05:00 - 07:00

Recharge: Yoga Onsite Registration & Check-in General Session Exhibit Hall & PTA Store Open Training Session Two Visit Exhibit Hall & PTA Store Talk of Texas Lunch+ Honoring 2014 Texas PTA Outstanding Educator Award recipients

Training Session Three Training Session Four Last Chance in Exhibit Hall

SUNDAY, JULY 20 07:00 08:00 09:15 10:30

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10:30 09:00 10:15 12:00

PTA Store Open Training Session Five Training Session Six Legacy Brunch+ Featuring performances by Reflections Outstanding Interpretation recipients +Ticketed event | Tickets must be pre-purchased

INDICATES SPONSORSHIP OPPORTUNITY

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Visit txpta.org/LAUNCH to reserve your booth and sponsorship today!

BBQ

Sandwiches

TexMex

Baked Potato

*Pending Fire Marshall approval

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753

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852 851

250

Concession Seating Area

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PTA Booth, Education Area

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614 10'

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TX PTA STORE

Enter

Dimens 10'x10' 40'x80'

829

728

617

Invento

Coffee Express

228

Exit

745

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329

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314 10'

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10'

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Enter

Enter

*Pending Fire Marshall approval Enter

101 Lisa Hargrove

AZA

Women

Men

103

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109

Debra Ramon

David Stephensen

File Room

Copy Room

Office

Lewis Elliot

Steve Ursprung

110 Lisa kingsbury

Reception 111 Conference Room

Floor Plan Legend Inventory as of 03/20/2014 Dimension 10'x10' 40'x80'

Size 100 3,200 Totals:

Electrical Box Qty 227 1

SqFt 22,700 3,200

228

25,900

Version 1

Column Current As Of: March 20, 2014

PTA SUMMER LEADERSHIP SEMINAR Job No.: 407002 JULY 18-20, 2014 Premium Sponsor GEORGE R. BROWN CONVENTIONbooth CENTER Drawn By: Michele McDonald HALL E Scale: Fit To Page HOUSTON, TX 4 _Floor_Plans\2014_Floor_Plans\TX-PTA_Summer Leadership14\Cad\PTA-Summer_Leadership14-V1.dwg

112

113

114

Steve Lewis

Pamela Walko

Dawn Ulrich

Receive a 10% discount with purchase of 3 or more booths!

*This floor plan is subject to fire marshal approval.

5931 CAMPUS CIRCLE DR, IRVING, TEXAS 75063 VOICE: (972) 580-9000, FAX: (972) 753-0008

Disclaimer Every effort has been made to ensure the accuracy of all information contained on this floor plan. However no warranties, either expressed or implied are made with respect to this floor plan. If the location of building columns, utilities or other architectural components of the facility is a consideration in the construction or usage of an exhibit, it is the sole responsibility of the exhibitor to physically inspect the facility to verify all dimensions and locations.


EXHIBITOR INFORMATION Schedule Exhibitor Move in:

Show Hours:

Exhibitor Move Out:

03:00 PM – 07:00 PM

12:00 PM – 08:00 PM

7:00 PM – 10:00 PM

Thursday Friday

07:00 AM – 12:00 PM

Friday

Saturday

Saturday

09:00 AM – 07:00 PM

Pricing 10’x10’ Corner Booth

$1200

10’x10’ Non-Profit* In-Line Booth

$600

10’x10’ In-Line Booth

$900

* Non-profit organizations must provide proof of exemption at the time of application to receive special pricing.

Included in Your Booth • Basic listing in the Exhibit Hall Guide and LAUNCH Mobile Event App (company name, contact, and short description) if application received by June 13 • Each 10x10 booth includes 8’ back drapes, 3’ wing drapes, a sign displaying booth number and company name, a 6’ draped table, a wastebasket, and 2 padded side chairs. All other furnishings and displays are at the exhibitor’s expense. An exhibitor service manual with order forms for furnishings will be sent to exhibitors upon booth assignment. Show colors: Navy Blue, Apple Green, Silver

Reserve your booth and sponsorship today! 1. 2. 3.

Visit txpta.org/LAUNCH Click on Exhibit Follow link to the Exhibit & Sponsor Application

ALL EXHIBITORS MUST AGREE TO AND ABIDE BY THE STANDARDS OF EXHIBITION ON PAGE 13 - 15. 5


SPONSOR OPPORTUNITIES DIAMOND $10,000 Talk of Texas Lunch Host

*SOLD*

Our best attended meal in 2013, the Talk of Texas Lunch will honor our 2014 Texas PTA Outstanding Educator Award recipients for their outstanding service. As the host, a company representative is invited to welcome attendees to the presentation. Show your support for our state’s exceptional educators by sponsoring this lunch!

Legacy Brunch Host

Truly inspirational, the Legacy Brunch will feature performances by the 2013-2014 Reflections Outstanding Interpretation recipients (Pre-K – 12th grade students). As the Legacy Brunch Host, a company representative is invited to welcome attendees and kick off the program. Your generous sponsorship allows for attendee breakfast ticket fees to support the Emerging Leaders Academy.

Tote Bag Sponsor

*SOLD*

They say location is everything and with this sponsorship, your company brand will be displayed on 4,000 bags, traveling all over LAUNCH Houston and LAUNCH Satellite (see page 11) events throughout the summer.

General Session Host

*SOLD*

This is the first and only opportunity to reach all of our attendees in one place! During the Saturday morning General Session, President Leslie Boggs will address all attendees with association updates, including our exciting new back-toschool campaign. As the host, a company representative is invited to provide a brief welcome to attendees and you will be recognized during the session through signage and décor.

Badge and Lanyard Sponsor

*SOLD*

Every attendee receives a name badge and lanyard to be worn at all times during the weekend to access LAUNCH events. Place your company name or logo on the conference lanyards and badges to ensure maximum visibility all weekend long!

PLATINUM $7,500 Publications Sponsor

LAUNCH boasts two highly-consumed publications. The Event Program serves as the event guide, providing schedules, workshops, and other pertinent event information. The Exhibit Hall Directory provides the floor plan, exhibitor listings, and serves as a year-long reference for Local PTA Leaders. By becoming the Publications Sponsor, you place your company advertisement in the hands and eyes of every single attendee with a full-page color ad on back cover of both the Event Program and Exhibit Hall Directory.

T-Shirt Sponsor

*SOLD* Host *SOLD* (In-kind Opportunity)

Nearly 900 t-shirts are sold each year and your company logo could be on every one of them for year-round promotion!

Registration

Every attendee passes through the LAUNCH registration line and this is your chance to reach all of them! A hit in 2013, the new, expedited check-in process allows for a quick and easy first impression. Your company logo will be featured on check-in screens and registration signage. You are also invited to personally welcome attendees as they arrive on Friday from noon until 2:00 PM.

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PLATINUM $7,500 (continued) Legacy Art Sponsor

(2 available)

Looking for an opportunity that provides you visibility long after LAUNCH 2014 ends? LAUNCH 2014 attendees will be invited to help create a four-part mural featuring Texas PTA’s rich history, advocacy, family engagement, and the arts. The mural will be prominently displayed in a public location for years to come. Your company will be recognized on the description plaque mounted with the mural and attendees will visit your booth for their complimentary ticket to participate!

Concession Area Host

Concessions will be available in the exhibit hall for attendee meals and snacks. Nearly 2,000 attendees purchased items from the concessions stands in 2013! As the Concession Area Host, the concessions area will be named with your company (ie Best Company Concessions Area) and rigged signage will feature your company logo and name.

GOLD $3,500 Hotel Room Key Card Sponsor

*SOLD*

More than 2,000 attendees will check into the Hilton Americas for LAUNCH 2014! As the Hotel Key Card Sponsor, your company logo or advertisement will be on every room key. Remind them to visit your booth or to learn about your newest product every time they enter their hotel room! Sponsorship includes 2-color advertisement on 2,500 hotel room keys provided to attendees. Full color and quantity upgrade is available at additional costs.

LAUNCH Social Host

(2 available)

This is your chance to be highlighted during our first social attendee function! All attendees are invited to attend the Exhibit Hall during this time and dinner will be provided for ticketed attendees. As one of the LAUNCH Social Hosts, your company will be given the exclusive opportunity to make a brief announcement or promotional message during the event (all other exhibitors and sponsors will be asked to hold all door-prize announcements until Saturday). Talk about the spotlight!

Workshop Sponsor

(3 available)

*1 LEFT*

Training is the number one reason PTA leaders attend LAUNCH and as the Workshop Sponsor you show support for this training. Workshop Sponsors will be prominently featured on workshop signage and logos are displayed on the custom notepad that all 3,300 LAUNCH Houston and 400+ LAUNCH Satellite attendees receive in their tote bag. Sponsorship payment and logo must be received by May 23 to be recognized on the notepad.

Leadership Sponsor

*SOLD*

Two of our most well-attended workshops, BASICS: Presidents and BASICS: Treasurers, reach over 500 PTA Presidents and 400 Treasurers. Your company representative will have the opportunity to make a brief announcement or welcome during the session and will be recognized by the facilitator at the beginning of the workshops.

Recharge: Yoga Host

Show your support for healthy lifestyles as the Recharge: Yoga Host. Attendees are encouraged to start Saturday with yoga on Discovery Green, just outside of the hotel. The first 100 yogis who attend the session will receive an acrylic cup and straw with your company logo. A company representative is invited to attend and give an additional unique promotional product to attendees.

Texas PTA reserves the right to approve or deny sponsor applications. All promotions, advertisements, and logos displayed as a benefit to your sponsorship must be approved by Texas PTA. Promotion such as logos in emails and on the website begins only after sponsorship agreement and payment is received.

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SILVER $1,250 LAUNCH Mobile App Sponsor

(3 Available)

*2 LEFT*

The LAUNCH Mobile App makes a return this year! More than 2,000 attendees downloaded the app in 2013 and reviews were grand! As one of the LAUNCH Mobile App sponsors, your company will receive a rotating banner ad with your company logo and live link to your website. Another fantastic way to let members know you support PTA!

LAUNCH Lunch Hosts

(5 available)

Wildly successful last year, we offer the opportunity for PTA leaders to get a head start on their weekend full of training on Friday afternoon. Several 90-minute training sessions will be offered with lunch and your company representatives are invited to welcome attendees at the lunch stations. All host companies will also be recognized at the beginning of all the LAUNCH Lunch sessions.

Bronze $500 Tote Bag Insert Service

This is your chance to reach all LAUNCH attendees by placing one promotional item or paper item in limited sizes (8.5�x11�, half sheet, trifold, stitched or enveloped booklet) in every tote bag!

IMPORTANT DATES May 23: Sponsor graphics deadline June 13: Last day to submit booth applications to guarantee company listing in Exhibit Hall Directory June 16: The Expo Group discount order deadline June 23: Sponsor tote bag inserts deadline NOTE: Applications to exhibit are accepted until capacity is reached. Call for availability.

VISIT TXPTA.ORG/LAUNCH TO RESERVE YOUR BOOTH AND SPONSORSHIP TODAY!

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Texas PTA reserves the right to approve or deny sponsor applications. All promotions, advertisements, and logos displayed as a benefit to your sponsorship must be approved by Texas PTA. Promotion such as logos in emails and on the website begins only after sponsorship agreement and payment is received.


SPONSORSHIP BENEFITS GRID Diamond $10,000

Platinum $7,500

Gold $3,500

Silver $1,250

2 Complimentary

2 Complimentary

1 Complimentary

10% Discount

Full page/ Full page

Half page/ Full page

Half page/ Half page

Quarter page/none

All locations booth & Insert

All locations booth & Insert

All locations booth & Insert

All locations booth & Insert

Logo

Logo

Logo

Logo

Bronze $500

Speaking Opportunity

Social Media Posts Company logo on Footer of LAUNCH Emails Booth Activity Promotion List of Registered PTAs logo and link on LAUNCH Website

Exhibitor BINGO

Booth Discounts

Booth Placement Ad in Event Publications

(program/Exhibit hall directory)

LAUNCH Satellite

Tote Bag Inserts Sponsor Signage & Recognition

Name

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BENEFIT DETAILS Speaking Opportunity A brief speaking opportunity to welcome attendees and introduce your brand at specific meal function or general session.

Social Media Posts Texas PTA reaches an average of 5,000 followers every day! This benefit includes two promotional messages through Texas PTA’s Social Media posts, including Twitter, Facebook, and Instagram.

All attendees receive the Event Program and Exhibit Hall Directory to use as their resource in the coming school year for fundraisers, educational programs, and products. Place an ad or coupon in one or both publications to drive attendees to your booth and promote your products year round! No additional ads are sold in these publications.

Booth Placement

Company logo on LAUNCH Email Footer

Be in the middle of it all! LAUNCH is known for providing great foot traffic and a prime location is sure to make an impact with our attendees. Based on your sponsorship level, your company could earn premier booth placement.

Reach 80,000 PTA Leaders and families across Texas with your logo on promotional emails!

Booth Discounts

Booth Activity Promotion

Receive complimentary or discounted 10x10 booth(s).

Advertise your unique booth promotion (sale, drawing, give-away, etc) during the final informational email attendees will receive from Texas PTA 1-2 days prior to LAUNCH.

These one-day regional conferences provide the opportunity for leaders in the outlying areas of the state to attend several workshops without traveling to Houston. Based on your sponsorship level, your company can be represented through a tabletop booth and a tote bag insert at these events. See more on page 11.

List of Registered PTAs Get a list of pre-registered PTAs 1 week before LAUNCH and a final list 4 weeks after LAUNCH. Leader contact information is not included.

logo and link on LAUNCH Website Reach 20,000 prospective attendees with sponsor logos and link to sponsor website on footer of LAUNCH event pages.

Exhibitor BINGO A popular activity among attendees, exhibitor BINGO is sure to drive additional traffic to your booth. All attendees receive a BINGO card and must visit each sponsor booth to fill their card. Completed cards are entered into a drawing to receive an enticing prize!

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Ad in Event Publications

LAUNCH Satellite

Tote Bag Inserts Proven to be one of the most cost-effective ways to reach all of our attendees, this opportunity allows you to place a flyer, brochure or promotional item in all attendee tote bags. Our attendees often refer to these materials during the show and throughout the school year, so don’t be left out!

Sponsor Signage & Recognition Appropriate and professional signage provided to recognize your company. Includes in-booth signage, ribbons for exhibit staff badges, and logo or company name on all sponsor recognition on area signage and event publications.

Texas PTA reserves the right to approve or deny sponsor applications. All promotions, advertisements, and logos displayed as a benefit to your sponsorship must be approved by Texas PTA. Promotion such as logos in emails and on the website begins only after sponsorship agreement and payment is received.


Formerly SLS On the Road, LAUNCH Satellite conferences are scheduled for Midland/Odessa, El Paso, and South Padre throughout the summer. With attendance growing every year, make sure your company is represented! For more on dates and locations, visit txpta.org/LAUNCH.

Tentative Dates: Midland/Odessa and El Paso: August 16 South Padre Island: September 6

Last year’s stats: West Texas:

El Paso:

Rio Grande Valley:

Attendance: 90

Attendance: 110

Attendance: 75

PTAs Represented: 42

PTAs Represented: 31

PTAs Represented: 28

SCHOLARSHIPS During the exhibitor registration process, you will be given the opportunity to donate to the Texas PTA Endowment Fund to support annual scholarships. These donations are tax deductible and the funds go to an important cause! Texas PTA offers $1,000 scholarships to 15 - 20 graduating high school seniors in Texas every year. These scholarships assist seniors in their goals of pursuing higher education opportunities and impact the PTA Vision of making every child’s potential a reality. Texas PTA offers $500 scholarships to teachers, teachers’ aides, or other faculty members planning to take college credit courses, workshops or other continuing education. Great teachers foster great students!

SUPPORT TEXAS PTA SCHOLARSHIPS TODAY! 11


FREQUENTLY ASKED QUESTIONS When will I know if my application has been Approved? Status of booth applications will be confirmed by e-mail within ten (10) business days of submission. If approved, a signed copy of Standards of Exhibition and payment are due immediately.

When will I be notified of my booth number? Approved applicants will be notified of their booth assignment by May 1, 2014 or within five (5) business days of application approval if received after May 1. Booth numbers are subject to change at the discretion of Texas PTA. Payment is required before booth numbers are confirmed.

Can I purchase two (2) front row booths? Texas PTA does not allow end-cap, 10 x 10 booths in the exhibit hall.

What is the cancellation policy? Please submit booth cancellations in writing. Refunds are not available.

I am a sponsor. What will you need from me? We will need 3,500 tote bag inserts no later than June 23, 2014. Your color ad and logo must be received by May 23, 2014 (or sooner for email promotion). Texas PTA will contact you regarding ad specs for the LAUNCH Mobile Event App, Exhibit Hall Directory and Event Program, if applicable.

How will I gain access to the Texas PTA meals? Tickets to the Texas PTA meals (Friday LAUNCH Social Dinner and Saturday Talk of Texas Lunch) are available for purchase during exhibitor registration. Meal tickets cannot be purchased onsite.

Are door prizes allowed? Yes, you may administer your own give-aways throughout the event. A microphone and winners board will be provided throughout the weekend. Only LAUNCH Social Hosts may make announcements on Friday from 5:30 PM - 8:00 PM.

How do I order electricity, furnishings, and other services? Once your booth number is confirmed, you will receive an exhibitor service kit from The Expo Group. This kit will allow you to order everything from electricity and freight to carpet and chairs.

Other Questions? Rosemary Tills Exhibits Coordinator rtills@txpta.org 512-476-6769, Ext. 220 7600 Chevy Chase Drive, Building 2, Suite 300 Austin, TX 78752 12


Standards of Exhibition Show Management Texas PTA (show management) reserves the right to restrict exhibits which, because of noise, method of operation, materials, promotion of door-to-door sales or other reasons, become objectionable. Texas PTA may forbid installation or request removal or discontinuance of an exhibit or promotion, wholly or in part, that in its opinion is not in keeping with the character and purposes of Texas PTA. Should there be any question on conforming to the following exhibit rules and guidelines final judgment will be made by show management. Exhibit Application & Payment All exhibits and related demonstrations and presentations must serve the interests of association members. Submission of application does not constitute or imply approval to participate in any Texas PTA event. Show management reserves the right to determine eligibility of exhibitor for inclusion in the show prior to, or after, execution of the agreement. Status of applications will be confirmed by e-mail within 10 business days of submission. Space Assignment: Texas PTA agrees to use best efforts to assign exhibitor the booth(s) requested, however Texas PTA cannot and does not guarantee assignment of space in accordance with exhibitor’s request. Exhibitor agrees to accept the booth(s) assigned by Texas PTA. Show management reserves the right to relocate exhibitors or modify the floor plan should it be deemed necessary. Preliminary booth assignments will be emailed by May 1. Payment: Payment information is required at time of application and will be processed once application is approved. Checks are accepted and must be received by Texas PTA within 10 business days of approval notification. The exhibitor who fails to make payments when due shall automatically forfeit any rights, privileges and claims of any nature, including any payments previously made. If application is denied, payment will not be processed and information will be destroyed. Cancellation: Please submit booth cancellations in writing. Refunds are not available. In case of cancellation of the Conference & Exhibition due to act of God, fire, strike, or any other circumstances beyond the control of Texas PTA, the exhibitor will be refunded any money paid for booth space, less the prorated share for the expenses incurred by Texas PTA in connection with the exhibition. Admission Policies Exhibition admittance is restricted to exhibitor personnel and registered attendees displaying an official show badge. All exhibitor personnel must register and wear the official show badge at all times. Exhibitors will receive 5 show badges for exhibitor personnel for each standard exhibit space occupied. Additional badges may be requested, however no more than 5 staff per standard booth can be present at one time. Badge switching or the transfer of a badge to an unauthorized individual is a violation of this contract and will be subject to confiscation of the badge and removal of the individuals from the exhibit hall. Exhibitors are permitted access to the exhibit hall one hour before and 30 minutes after posted official show hours. Additional access may be arranged by requesting an off-hours entry pass, which will be granted solely at the discretion of show management. To ensure access for registered attendees, exhibit personnel are not permitted to attend workshops, trainings, or general meetings without prior approval of show management. Ticketed events are available for purchase during application process. Minors In the interest of safety and injury prevention, children under 12 years of age will not be permitted on the exhibition floor during installation and removal of exhibits. All children must be accompanied by an adult at all times. Exhibit Space Guidelines All exhibits must conform to these guidelines and may not extend beyond the boundaries of the exhibit space. Exhibitors with large equipment must reserve sufficient space to ensure that equipment which exceeds 4 feet in height and which, by virtue of its size, cannot be confined to the rear half of the exhibit space, is no nearer than 10 linear feet from any adjoining exhibit space. Exhibitors are not permitted to sublet or share any portion of their exhibit space with another business or firm without the written consent of show management. Exhibitors may not display merchandise of other manufacturers or distributors where no direct business relationship exists between them. Display Guidelines

Standard Booths: The height of standard booth displays may not exceed 8 feet. Displays may not exceed 42 inches in height in the front half of the booth. No materials may be suspended from the ceiling or bridged across an aisle. Following is a diagram showing these height restrictions for standard booth space: Perimeter Booths: Perimeter booths are defined as booths that back up to a wall of the facility rather than another exhibit. Displays in perimeter booths may be as high as 12 feet but may not exceed 42 inches in height in the front half of the booth. No materials may be suspended from the ceiling or bridged across an aisle.

Island Booths: Displays in island booths occupied by one exhibitor may be as high as 16 feet. Hanging signs are permitted in all island booths to a maximum height of 16 feet from the top of the sign to the floor. Hanging signs should be set back 10 feet from adjacent booths and hang directly over contracted space only. All hanging signs and booth layout plans must be approved by show management 30 days prior to show setup. No materials may be bridged across an aisle. Sound, Demonstrations, Literature/Giveaways The use of sound systems or equipment producing sound is a privilege, not a right. Show management reserves the right to determine at what point sound constitutes interference with others and must be discontinued. Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws


governing the use of copyrighted compositions. ASCAP, BMI, and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music. Exhibitors shall conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to arrange displays, product presentations, audio visual presentations, and demonstration areas to ensure compliance. No activities should be planned or products displayed in a manner that would require an audience to gather in the aisles. Show management reserves the right to determine if a demonstration interferes with adjacent exhibit spaces and when it must be discontinued. Informational, promotional, educational or other giveaway matter may be distributed only at the exhibitor’s display and must be related strictly to the products and/or services on display or eligible for display, and for products which are directly available from the exhibitor. Distribution from booth to booth or in the aisles is forbidden, and exhibitors must confine their exhibit activities to the space for which they have contracted. No exhibitor may distribute or leave behind merchandise, signs, or printed materials in the registration areas, meeting rooms, or public areas of the event site, including hotels, shuttle buses, parking garages, etc., without written prior approval of show management. Raffles, drawings, contests, and other such activities, if permitted by law, are allowed in an exhibitor’s booth but will be regulated by show management. Show management reserves the right to limit the promotional activity anywhere on the exhibition floor as they see fit to ensure a professional and safe atmosphere. Exhibitors are required to notify show management 30 days prior to show setup of applicable activities. Care of Exhibit Space Exhibitors must not place any refuse or any materials which will endanger public safety or cause inconvenience to other exhibitors on the floor during exhibit hours. Exhibitors shall not injure, mar, mark, paint, or in any manner deface the hall, or use nails, hooks, pins, screws, or tape on the building. The exhibitor is liable for any and all damages which he may cause to the building or otherwise in connection with his exhibit. Helium balloons may be permitted with executed contract addendum. Exhibitor Behavior & Hospitality Events Unsportsmanlike, unethical, illegal or disruptive conduct, such as tampering with another party’s exhibit or engaging in corporate espionage is strictly prohibited. Exhibitor’s personnel and their representatives may not enter the exhibit space or loiter in the area of another exhibitor without permission from that exhibitor, and at no time may anyone enter an exhibit space that is not staffed. Violators may be ejected from the event at the discretion of show management. No exhibitor, or any affiliate thereof, shall conduct any off site activity during official event hours that would encourage attendees to leave the officially scheduled event activities. Hospitality suites shall not be open during event hours. Licensing & Permits Exhibitors are responsible for obtaining all necessary licenses and permits to use music, photographs, or other copyrighted material. Exhibitors are liable for and shall indemnify and hold show management, its directors, officers, employees and agents, harmless from all loss, claims, causes of action, suits, damages, liability, expenses, and costs, including reasonable attorney’s fees, arising from or out of any violation or infringement (or claimed violation or infringement) by exhibitor, its agents or employees, of any patent, copyright, trademark or other mark, trade secret rights or privileges. Exhibitors may sell products on the exhibit floor during regular exhibit hours. Exhibitors are responsible for any and all permits required by law or local ordinance. An exhibitor without a Texas location needs a use tax permit. Call the State of Texas Comptroller of Public Accounts at 800-252-5555 for any forms, rules, etc., or complete information can be found at http://www.window.state.tx.us. Exhibitors may sample food products exhibit floor during regular exhibit hours. The facility’s exclusive food and beverage vendor has a responsibility to strictly regulate any food and beverage activity. All food must be prepared and served from within the regulations of the city and county. Any exhibitor sampling products may need to submit a sampling form to the facility’s exclusive vendor for review and to show management for acceptance or rejection. Food and non-alcoholic beverage samples may be distributed from an exhibitor’s booth in 3 oz. portions. Insurance and Liability Texas PTA is not responsible for the loss of property from theft, damage by fire, water, accident, or other causes. Exhibitor assumes responsibility and agrees to indemnify and defend the Texas PTA and Hyatt Hotels, the Hotel’s Owner, and their respective owner, managers, subsidiaries, affiliates, employees and agents against any claims or expenses arising out of the exhibition premises. In addition, it is expressly understood and agreed that the exhibitor will make no claim of any kind against the Texas PTA, or any of its members, contractors, or employees, for any loss, damage to or destruction of goods, or for any injury that may occur to himself or his employees while in the exhibit hall, or for any damage of any nature or character whatsoever. The Exhibitor understands that neither the Texas PTA nor the Hotel Parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the exhibitor to obtain such insurance. Exhibitor agrees, in displaying, marketing, promoting or completing any sales transactions on its goods or services, that it is compliance with the local, state and federal laws Exhibit Furnishings, Installation and Removal Each 10x10 booth includes 8’ back drapes, 3’ wing drapes, a sign displaying booth number and company name, (1) 6’ draped table, (1) wastebasket, and (2) padded side chairs . All other furnishings and displays will be at the exhibitor’s expense. An exhibitor service manual with order forms for furnishings will be sent to exhibitors upon application approval. All exhibits must be completely installed and ready for viewing by the date and hour the show is scheduled to begin. Exhibits or displays may not be removed from the show until the show has been officially closed. Exhibitors may install and remove their own exhibits, or to appoint firms other than the official contractor, so long as these firms conform to all rules and regulations and do not disrupt the orderly installation and removal of exhibits.

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There are certain exclusive contractors with specific responsibilities for services, such as electrical, drayage, cleaning, and catering, with which exhibitors must contract. An exhibitor service kit with designated contractors and their forms will be sent to each exhibitor upon approval by show management. All exhibitor property must be removed from the exhibit hall by the end of the designated exhibitor move-out time. In the event that exhibit space is not vacated by that time, show management is authorized to remove, at the exhibitor’s expense, all goods and property of the exhibitor, and show management or its agents shall not be liable for any damage or loss to such goods or property by reason of such removal. Use of PTA Trademark PTA is a registered trademark and cannot be used without written permission of show management and prior approval of proposed trademark use. Approval of an application does not carry Texas PTA’s endorsement of the products or services of that exhibitor. Conditions of Agreement These Standards of Exhibition are subject to all rules and regulations named herein, and also to all conditions the exhibit facility has made available. Exhibitor agrees to abide by all applicable fire, utility, and building codes. All points not covered herein are subject to settlement by show management, and show management reserves the right to make such changes, amendments, and additions to these rules and such further regulations as may become necessary. This agreement shall be governed by the laws of the State of Texas. I have read the Standards of Exhibition and am authorized to agree on behalf of:

Exhibitor (Company)

Printed Name Authorized Signature

Date

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SLS LAUNCH 2014 Exhibitor Prospectus  
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