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AUSTIN, TEXAS | NOVEMBER 11–13, 2019 WHO IS TAHP?
WHY ATTEND?
The Texas Association of Health Plans (TAHP) is the trade association representing virtually all commercial, Medicaid, CHIP and Medicare health plans doing business in Texas, as well as national, regional and provider-sponsored entities. For 30 years, TAHP has worked closely with industry leadership, policymakers and other stakeholders to develop answers to critical health care issues.
TAHP conference registrants will gather exclusive insights on health policy challenges and trends through:
WHAT IS TEXAS COVERED?
• Demonstration of your unique offerings
Texas Covered is the largest event of its kind in Texas and brings together decision-makers from across the health care spectrum—from major health plans, providers and regulators, to legislators, journalists, academics and more. Driven by an agenda tailored to reflect the pressing issues of the day, conference presentations, panels and conversations cover the wide range of challenges and opportunities posed by federal health reform, state policies and budget issues, as well as the ins and outs of operating health plans and health care entities on a day-to-day basis.
• Exposure to the industry’s key decision makers
WHY EXHIBIT?
WHY REGISTER NOW?
As an exhibitor at TAHP's Texas Covered Health Care Conference + Expo at the Hilton Austin - Austin, TX on November 11-13, 2019, you will have direct, unfiltered access to key decision-makers in the managed health care industry, legislators and state agencies. Take advantage of this unique opportunity to interface with one of Texas' largest gatherings of health care CEOs, CFOs, COOs, Medical Directors, Pharmacy Directors and policy makers and their staff.
We are able to offer a limited number of exhibitor spaces and sponsorship opportunities, so act quickly to secure your spot!
• Presentations from industry experts • Perspectives from legislative and regulatory speakers addressing the present and future state of health care in Texas • Discussions of industry trends and legislative priorities • Social interactions with thought leaders from the public and private sector
WHAT CAN YOU EXPECT? To attract the maximum number of attendees, the TAHP annual conference offers special events in the Exhibit Hall, including: • Standalone exhibit hall time (with no competing programming) • Lunch served at food stations in the Exhibit Hall • Networking events
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HOTEL
HILTON - AUSTIN
SCHEDULE
500 East 4th Street • Austin, TX 78701
PRELIMINARY CONFERENCE SCHEDULE
SUNDAY, NOVEMBER 10
TUESDAY, NOVEMBER 12
Pre-Conference Registration Reception 5:00 p.m. - 7:00 p.m.
MD Breakfast (by Invite Only) 8:00 a.m. - 9:00 a.m.
Hilton Austin is situated adjacent to the Convention Center in downtown Austin, TX. A quick walk from exclusive shopping, amazing restaurants and fun live music venues on 6th Street and the surrounding area. Guests of our renovated hotel also enjoy fantastic views of the Capitol of Texas and Lady Bird Lake from 31 stories up. Hotel dining, a full-service spa, VIP perks - we've got you covered for a great stay in Austin.
Conference Registration 8:00 a.m. - 3:00 p.m.
HIGHLIGHTS
MONDAY, NOVEMBER 11
General Sessions 9:00 a.m. - 4:00 p.m.
Exhibit Hall Move In 8:00 a.m. - 4:00 p.m.
Lunch with Exhibitors 12:00 p.m. - 1:30 p.m.
Conference Registration 8:00 a.m. - 4:00 p.m.
Exhibitor Move-Out 1:30 p.m. - 3:30 p.m
General Sessions 10:00 a.m. - 4:00 p.m.
VIP Reception (by Invite Only) 5:30 p.m. - 7:00 p.m.
Welcome Reception in Exhibit Hall 5:00 p.m. - 7:00 p.m.
Dinner 7:30 p.m. - 10:00 p.m.
VIP Dinner (Private Event) 7:30 p.m. - 9:00 p.m.
WEDNESDAY, NOVEMBER 13
• Cannon + Belle restaurant, bar, and biergarten; 24-hour room service • Austin Taco Project restaurant featuring craft beer and fusion taco bar • 8th Floor lap pool, whirlpool and sundeck overlooking Austin • Spa, sauna, and steam room, plus a fully-equipped fitness center
DISCOUNTED CONFERENCE RATES AVAILABLE A block of rooms has been reserved for conference attendees at a discounted rate of $245 per night. The special TAHP rate will be available for a limited number of rooms so attendees are encouraged to make reservations as soon as possible. Discounted rate offered based on availability through October 18, 2019. The cutoff date is a guideline and does not guarantee availability. Reservations with the special rate may be made by visiting the TAHP website: www.tahpconference.com
Breakfast Buffet 8:00 a.m. - 9:00 a.m. Breakout Sessions 9:00 a.m. - 11:00 a.m. TDI Regulatory Panel 11:00 a.m. - 12:00 p.m.
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SPONSORSHIP & EXHIBITION OPPORTUNITIES KEYNOTE SPONSORSHIP - $25,000 (SOLD!) Member Rate: $20,000
✓ 1 0x20 exhibit booth in a prime location while they last. Includes table, skirt, wastebasket, ID sign.
✓ 4 full conference registrations ✓ 4 passes to the VIP Dinner on Monday evening. Each year, our VIP
dinner is one of the most sought-after events of the conference. We will host this year's dinner with our CEOs and health plan leadership at Mattie's on the Green. Nestled just off south Congress this Austin icon artfully blends historic charm and sophistication in its dining lounge and patio areas.
✓ 4 passes to the Medical and Pharmacy Directors Event ✓ 4 passes to the VIP Reception on Tuesday evening ✓ Company spotlight in the TAHP WIRE Newsletter ✓ Recognition as a Keynote Sponsor in printed conference materials, company logo, and link on TAHP website ✓ Company item or handout material included in conference bag ✓ Company description in the digital conference app including logo
DIAMOND SPONSORSHIP - $15,000 Member Rate: $14,000
✓ 10x20 exhibit booth in a prime location while they last. Includes table, skirt, wastebasket, ID sign. ✓ 3 full conference registrations ✓ 3 passes to the VIP Dinner on Monday evening. Each year, our VIP dinner is one of the most sought-after events of the
conference. We will host this year's dinner with our CEOs and health plan leadership at Mattie's on the Green. Nestled just off south Congress this Austin icon artfully blends historic charm and sophistication in its dining lounge and patio areas.
✓ 3 passes to the Medical and Pharmacy Directors Event ✓ 3 passes to the VIP Reception on Tuesday evening ✓ Company spotlight in the TAHP WIRE Newsletter ✓ Recognition as a Keynote Sponsor in printed conference materials, company logo, and link on TAHP website ✓ Company item or handout material included in conference bag ✓ Company description in the digital conference app including logo
Visit TAHP.org to See How Your Organization Can Benefit from an Affiliate Membership 3
SPONSORSHIP & EXHIBITION OPPORTUNITIES PLATINUM SPONSORSHIP - $10,000
GOLD SPONSORSHIP - $7,500
Member Rate: $9,000
Member Rate: $6,500
✓ Exhibit booth in prime location while they last ✓ 2 full conference registrations ✓ 2 passes to all VIP events; VIP Dinner, Medical
✓ Exhibit booth ✓ 2 full conference registrations ✓ 2 passes to the VIP Reception ✓ Recognition as Gold Sponsor in conference materials
Pharmacy Directors Event, VIP Reception
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✓ R ecognition as Platinum Sponsor in conference materials
and company logo and link on the website
and company logo and link on the website
✓ Company logo on homepage of conference mobile app
✓ Company logo on homepage of conference mobile app SILVER SPONSORSHIP - $5,500
EXHIBIT SPONSORSHIP - $3,500
Member Rate: $5,000
Member Rate: $3,000
✓ Exhibit booth ✓ 1 full conference registration ✓ 1 pass to the VIP Reception ✓ Recognition as Silver Sponsor in conference materials
✓ Exhibit booth ✓ 1 full conference registration ✓ Recognition as Exhibitor on conference website
and company logo and link on the website
✓ Company logo on homepage of conference mobile app •
Visit TAHP.org to See How Your Organization Can Benefit from an Affiliate Membership 4
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SPONSORSHIP & EXHIBITION OPPORTUNITIES KEYNOTE $25,000 TAHP: $20,000
DIAMOND $15,000 TAHP: $14,000
PLATINUM $10,000 TAHP: $9,000
GOLD $7,500 TAHP: $6,500
SILVER $5,500 TAHP: $5,000
EXHIBIT $3,500 TAHP: $3,000
Exhibit Booth (Prime Location; Includes table, skirt, wastebasket, ID sign)
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SPONSORSHIP OPPORTUNITIES BREAKFAST/LUNCH - $8,500 Member Rate: $7,500 Sponsor a meal for all attendees. This opportunity will provide you brand exposure.
✓ 1 full conference registration ✓ Special signage at breakfast or lunch ✓ Recognition on the conference website and mobile app
VIP RECEPTION - $6,500 (3 AVAILABLE) Member Rate: $5,500 This reception will be held Tuesday evening and is a great opportunity for networking with the VIPs at the conference.
✓ 1 full conference registration ✓ Signage at the conference ✓ Recognition on the conference website and mobile app WATER STATION - $6,500 (1 AVAILABLE) Member Rate: $5,500
BREAK - $6,500 (1 AVAILABLE) Member Rate: $5,500
Sponsor this refreshing necessity for all attendees over a span of two days. The water station located near the registration area will feature fruit-infused water and cups with your company logo and special signage.
Sponsor the break over the course of our two-day event. This opportunity will provide brand exposure. Does not include any conference registrations.
✓ 1 full conference registration ✓ Special signage at the water break ✓ Recognition on the conference website and mobile app
✓ 1 full conference registration ✓ Special signage at the break ✓ Recognition on conference website and mobile app
EARLY REGISTRATION RECEPTION - $6,000 (2 AVAILABLE) Member Rate: $5,000 This reception will be held Sunday evening and is a great opportunity for attendees to socialize. Ensure your company name is seen by conference attendees during registration.
✓ 1 full conference registration
✓ Signage at the conference
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✓ Recognition on the conference website and mobile app
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ADVERTISEMENT OPPORTUNITIES WIFI - $15,000 Member Rate: $14,000 Sponsor the internet connection attendees will be making heavy use of throughout the event. Your company will have their name listed as the WiFi sponsor and get to select the password attendees use to login to the WiFi service. Your logo will be prominently displayed at the registration area.
✓ Receives all benefits of Platium Sponsorship
CHARGING STATION - $10,000 Member Rate: $9,000 Sponsor this networking-style station where attendees charge their mobile devices. This sponsorship has multiple branding opportunities.
MOBILE APP - $12,500 Member Rate: $11,500
✓ 1 full conference registration ✓ Recognition on the conference website ✓ Special signage at charging station
Put your company’s brand and message right in attendees’ hands with a Mobile App Sponsorship package. Attendees will have the ability to access session content, a schedule of events, exhibitor listings, all general event information and a map of the exhibit hall floorplan using their mobile devices.The Mobile App Sponsorship packages include branding opportunities for your company in the mobile app.
✓ Receives all benefits of Gold Sponsorship
CONFERENCE BAGS - $6,500 Member Rate: $5,500 Turn trade show attendees into walking reminders of your company by placing your logo on conference bags.
✓ 1 full conference registration ✓ Recognition on the conference website LANYARDS - $6,500 Member Rate: $5,500
HOTEL KEY CARDS - $6,500 (SOLD!)
Turn trade show attendees into walking reminders of your company by placing your logo on conference lanyards. Does not include conference registration.
Member Rate: $5,500
✓ 1 full conference registration ✓ Recognition on the conference website
Place your company logo on attendees’ hotel room key cards.
✓ 1 full conference registration ✓ Recognition on the conference website 7
2018 SPONSORS KEYNOTE SPONSOR • Express Scripts
DIAMOND SPONSORS • Logisticare
• Vitalus
PLATINUM SPONSORS • 3M • Genentech • Softheon
• Acadian Ambulance Services • Healow Insights • Syrtis Solutions
• Access2Care • Magellan Health • Zipari
• Alliance Family of Companies • Mazars USA
• DentaQuest • PopHealthcare
GOLD SPONSORS • Byram Healthcare • HealthCrowd
• Carenet • iMAT Solutions
• Change Healthcare • Navitus Health Solutions
• Edifecs • Optum
• Evolent Health • Simplify Healthcare
• VersantHealth
SILVER SPONSORS • AMAG Pharmaceuticals • Payspan
• Biogen • RedCard
• EnvisionRx • Shield HealthCare
• GreatCall • Turn Key Health
• HMS • Virtual Health
HOSTING & SPECIALTY SPONSORS • Envolve • OptumRx
• MCNA Dental • PerformRx
• Milliman • Remindtrac
• National Vision Administrators
• OneCall
EXHIBIT SPONSORS • • • • • • • • • •
340B Exchange Aon Berkeley Research Group Edrington Health Consulting HealthTrio LLC Insmed Incorporated Mom's Meals NourishCare Philips Lifeline Texas Healthy at Home Wellframe, Inc.
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A&M Rural & Community Health Institute Beacon Health Options BIS Health Insights EPIC Hearing Healthcare Healthy Connections Meals on Wheels Texas Novo Nordisk Quest Analytics Vital Data Technology
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Altruista Health Benefit Recovery Dexcom Exact Sciences Imagenet, LLC Medline Industries Outreach Health Services Sound Physicians WellDyneRx
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EXHIBITOR RULES ELIGIBLE EXHIBITS
SPECIAL CONDITIONS
Show management reserves the right to determine the eligibility of any company or product for inclusion in the show.
Exhibitors may appoint their own subcontractors only for the physical set-up and dismantling of their displays. Show management, however, must be notified in writing at least 30 days prior to the show. Certificates of Insurance must accompany such notifications. All other show services must be provided by the official service contractor, and the Hilton of the Americas.
FLOOR PLAN
Show management reserves the right to assign booth space and has control over admission policies at all times.
SUBLETTING
No exhibitor may assign, sublet, or apportion the whole or any part of the space allotted to him/her, nor exhibit therein, nor permit any other persons or firms to exhibit therein, any goods or services other than those distributed by the exhibitor in the regular course of business without the written consent of show management.
USE OF EXHIBITOR SPACE •
All demonstrations of other promotional activities must be confined to the limits of the exhibit booth.
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Exhibitor must procure at its own expense any necessary licenses/permits necessary for the purpose of displaying and/or exhibiting any products or services at said show.
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Exhibitors must show only goods manufactured or distributed by them in the regular course of business.
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No firm or organization not assigned exhibit space will be permitted to solicit business within the exhibit area.
BOOTH CANCELLATION
Written cancellation is required and must be postmarked no later than September 25, 2019, to qualify for a refund of monies paid less a $200 administrative fee. Written cancellations postmarked after September 25, 2019 forfeit all monies paid. Space may be resold or reassigned without any obligation on the part of TAHP for any refund whatsoever.
SHOW CANCELLATION
BOOTH INFORMATION •
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In the event that fire, strike or other circumstances beyond the control of TAHP causes the show to be cancelled, a full refund of exhibit fees will be made.
To maintain uniformity and to prevent obstructing the view of the adjoining booths, as well as the comply with fire regulations, standard booths (one or more booths in a straight line) must not be higher than 8 feet in the back and 3 feet along the dividers. Perimeter wall booths (standard wall booths located on the outer perimeter wall of the exhibit floor) must not be higher than 8 feet in the back and 3 feet along the side dividers. Island booths must not be higher than 12 feet. No walls, partitions, decorations or other obstructions may be erected which in any way interfere with the view of any other exhibitor. All visible parts of the booth must free of electrical cords and unfinished surfaces.
EXHIBITOR REGISTRATION
Personnel must pick up their registration materials and badges during regular registration times. No one will be admitted to the show hall without a badge and badges must be worn at all times when in the exhibit hall.
Display material exposing unfinished surfaces is not permitted and must be finished at the exhibitor’s expense. Show management reserves the right to have such finishing done and bill the exhibiting company for any charges incurred.
BADGES
No one (including exhibit personnel, installation and dismantling crews, etc.) will be admitted to the exhibit hall without a badge. Badges are required and must be worn by all attendees and exhibit personnel at all times. Persons without badges will be escorted out of the exhibit hall. Exhibitors with exposition credentials (an exhibitor badge) will be admitted into the exhibit hall one hour prior to the opening of the show and be permitted to remain in the hall up to one hour after the closing each day.
EXHIBIT INFORMATION •
No “live” microphones or loudspeaker equipment will be permitted in any exhibit booth, however, portable film, slide and videotape projectors may be utilized as long as other rules are met. If audio/visual equipment is used, the exhibitor agrees to comply with all Hilton Austin regulations for the operation of the equipment. All sound devices must be turned to a conversational level and should not be objectionable to neighboring exhibitors.
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Helium filled balloons, live animals or birds and smoking are not permitted in the exhibit area.
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Alcohol is permitted in the exhibit area only during official receptions and only the alcohol provided by Hilton Austin specifically for these receptions is permitted.
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Show management reserves the right to restrict the exhibits, due to noise, method of operation, materials or any behavior that becomes objectionable. Also to prohibit or to evict any exhibit which, in the opinion of the show management, may detract from the general character that show management determines to be desirable. In the event of such restriction or eviction, show management is not liable for any refund of any other exhibit expense.
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The exhibiting of products does not constitute an endorsement by show management, nor is an exhibitor permitted to represent in any manner that its goods/or services have not been endorsed by TAHP.
LIABILITY AND INSURANCE
Exhibitors shall assume all responsibility for damage to the display area, and shall indemnify and hold harmless agents, servants, and employees of TAHP and the Hilton Austin from and against any and all claims for loss, damage, injury no matter however caused, resulting from or arising out of, or in any way connected with exhibitor’s participation in the TAHP Health Care Conference and Expo. Exhibitors must insure themselves against property loss and/or damage and liability for injury. Damage to inadequately packed property is the exhibitor’s responsibility. In the event the exhibitor damages the building, he/she agrees to reimburse the owner of the building for the cost of repairing such damages. Exhibitors also agree to abide by all other provisions of these regulations, fire regulations, all other regulations of the Hilston Austin and local, state and federal regulations.
INDEMNITY
Exhibitor agrees to indemnify and hold harmless TAHP, and any and all co-sponsors, their officers, employees and members, from any and all liability to any person or persons for or by reasons of the breach by exhibitor, his/her agents, or employees of: any condition, defective or otherwise, of any apparatus, equipment or fixtures furnished by exhibitor in connection with his/her exhibit; any act or omission of said exhibitor, or any of his/her agents or employees. Indemnity includes, but is not limited to, claims of copyright, trademark or patent infringement, unfair competition and products liability. The exhibitor, on signing the contract, expressly releases TAHP, any and all co-sponsors, their officers, employees and members from any and all claims for loss, damage or injury. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save TAHP, and any and all co-sponsors, their officers, employees and members, and the host site harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorney’s fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or part thereof, excluding any such liability caused by the sole negligence of the host site jointly or severally, their employees and agents. In addition, exhibitor acknowledges that show management/host site does not maintain insurance covering exhibitor to obtain business interruption and property damage insurance covering such losses by exhibitor.
EXHIBITOR ACTIVITIES
Exhibitors agree not to schedule or conduct any outside activities, including but not limited to, receptions, seminars, symposiums and hospitality suites that are in conflict with the official published program of show management.
COMMON AREAS
The registration area, aisles, common areas, main entrance, etc. may not be used for the purpose of displaying any equipment, merchandise, signs, demonstrations or distributing materials.
FIRE REGULATIONS
Exhibitors shall comply with all local, state, federal and building fire and smoking regulations.
SET-UP AND DISMANTLING
Installation of exhibits will begin at 9:00 a.m. Monday, November 11, 2019 and must be completed by 3:00 p.m. on Monday, November 11, 2019. All charges for services will be billed to the exhibitor directly. Dismantling of exhibits may not begin until after the show has closed at 1:30 p.m. on Tuesday, November 12, 2019 and must be completed by 4:00 p.m. on Tuesday, November 12, 2019.
AMENDMENTS
TAHP reserves the right to revise, delete or otherwise amend these exhibit rules at any time and without prior notice.
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TAHP MEMBERSHIP 2018-2019
HEALTH PLAN MEMBERS
ASSOCIATE MEMBERS
AFFILIATE MEMBERS
• Aetna • Amerigroup • AmeriHealth Caritas • Blue Cross Blue Shield of Texas • Children’s Medical Center Health Plan • CIGNA/HealthSpring • Community First Health Plan • Community Health Choice • Cook Children’s Health Plan • Driscoll Children’s Health Plan • El Paso First Health Plan • FirstCare Health Plans • Humana • Magellan Health • Memorial Hermann Health Solutions, Inc. • Molina Healthcare of Texas • Oscar Insurance Corporation of Texas • Parkland Community Health Plan • Scott & White Health Plan • Sendero Health Plan • Seton Health Plan • Superior HealthPlan • Texas Association of Community Health Plans • Texas Children’s Health Plan • UnitedHealthcare Group • USAble Mutual Insurance Company • WellCare of Texas
• Acadian Ambulance Services • Access2Care • AVESIS • Beacon Health Options • CVS Health • DentaQuest • Envolve Vision, Inc. • Express Scripts • LogistiCare • MCNA Dental • Navitus • OneCall • Pharmaceutical Care Management Association • Prime Therapeutics • PerformRx • Superior Vision, Inc. • Veyo
• 3M Health Information Systems • Accenture Clinical and Health Management • Advanced Accelerator Applications • ARKRAY USA, Inc. • Bayer • Berkeley Research Group • Cantex Continuing Care Network • Consumer Direct Care Network • DXC Technology • Edifecs • Frinzi & Associates • Genomic Health • Gilead Sciences • Health Information Design • Mallinckrodt Pharmaceuticals • Mazars USA, LLP • Medical Advantage Group • Medline Industries, Inc. • Merck • Mitchell, Williams, Selig, Gates & Woodyard, PLLC • Mitsubishi Tanaba Pharma America, Inc. • Novo Nordisk • NTT DATA Services, LLC • Option Care • Pondera Solutions • Premier One Emergency Centers at Frisco Starwood LLC • Sarepta Therapeutics • Teladoc • THSA • UCB, Inc • Vitalus Health
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2019 EXPO FLOOR PLAN GRAND BALLROOM H, J & K
TEXAS ASSOCIATION OF HEALTH PLANS CONFERENCE - NOV 11-13, 2019 HILTON AUSTIN DOWNTOWN
GRAND BALLROOM H , J & K
500 E. FOURTH ST., AUSTIN, TX
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ENTRANCE TO TRADE SHOW
1001 Congress Avenue, Suite 300 | Austin, TX 78701 | Tel: 512.476.2091 | Fax: 512.476.2870 | www.tahp.org The Texas Association of Health Plans
©2019 Texas Association of Health Plans, Austin, Texas. All rights reserved.
Becoming a Member of TAHP How Does Membership Benefit You?
Led by a team of experienced health care policy and advocacy experts, the Texas Association of Health Plans (TAHP) is the statewide trade association representing health insurers, Medicaid plans, Medicaid Advantage plans, and other related health care entities operating in Texas. For three decades, TAHP has been a leader on issues that improve the lives of individual Texans and strengthen the health care industry as a whole. TAHP will act as your advocate to ensure you are well represented in the halls of the Texas Capitol and throughout the State government. You will be well-armed with the most timely and accurate information, strong relationships with key Texas leaders, and access to seasoned policy and regulatory experts. Membership with TAHP is an invaluable tool for integrating, building relationships, exchanging information and best practices, and promoting your services.
Experience the Benefits of TAHP Membership • Build relationships with key legislators and health care professionals in Texas • Share best practices and promote your services • Stay informed on the latest industry, legislative, and regulatory developments • Ensure you are well represented in the halls of the Texas Capitol and throughout the State government • Benefit from TAHP’s proven track record advocating on health care issues
Become a TAHP Member Today TAHP offers a range of membership levels and services that best fit your organization’s needs. There are three tiers of membership available: operational members, associate members, and affiliate members.
Find out More: Contact Patti Doner at pdoner@tahp.org