Streamlined Process Makes Checking Contractors In and Out Easier For many, checking contractors in and out of TVA used to be a complicated process – with six different forms to choose from depending on a contractor’s business unit and type. Thanks to a cross-organizational TVA team, this process recently received a facelift. Susan Stout, senior manager of Talent Sourcing and Support Services, says the team – comprised of individuals representing Talent Management; the Nuclear and Fossil Power Groups; River Operations; and Operating Support and Fleet Governance – recognized that TVA’s method of using organization-specific forms simply wasn’t working and didn’t make sense. The team met to review the existing process and pinpoint a solution.
The team responsible for developing the new process for contractor access included, from left, Nikki Reed, Mark France, Meredith Knight, Ron Casey, Jerrie Downs, Gerald Sinkfield and Anna Rorex.
“To streamline the process and to help ensure contractor information is accurate, two TVA-level forms were created – one to check contractors in and one to check contractors out,” says Nikki Reed, TVA’s contractor workforce management associate and the team’s lead.
contractors, managed-task contractors, and consultants – and to check-out all TVA employees.
The new forms will be used by all TVA organizations.
Check-in and check-out requests for non-nuclear staff-augmentation (craft and non-craft) contractors and consultants should be sent to esc@tva.gov for processing.
“The effort was truly a process improvement for TVA,” Stout says. “Transitioning from six forms to two will help alleviate confusion and reduce the time it takes to bring a contractor into TVA.”
(Note: Both forms are available from the online TVA Forms site.)
Requests for non-nuclear managed-task contractors should be sent to ctrfossil@tva.gov for processing.
That was easy! Effective immediately, TVA hiring managers should use form TVA 40156 to check-in non-craft staffaugmentation contractors, craft staff-augmentation contractors, managed-task contractors, and consultants. This form will also be used to check-in new TVA nuclear employees and to grant unescorted nuclear access. Form TVA 40157 covers check-out for non-craft staffaugmentation contractors, craft staff-augmentation
All nuclear requests should be sent to TVA’s Central In-Processing Center in Hollywood, Ala., at cipschedule@tva.gov or to the appropriate site’s plant-access office.
Questions? Anyone with questions about the contractor check-in and check-out process should contact Susan Boyd at 423-751-6688 or Nikki Reed at 423-751-4882 in Talent Management.