JPROA Levies Letter 2013/2014

lighting and wastewater treatment plants are nearly $65K. We have been able to negotiate better deals with suppliers over the last 2-years which have resulted in savings.

Insurance - We are in the process of confirming our insurance right now and have budgeted $50k for JPROA and Coneburn which is a 5% increase. Following the Christchurch earthquake, many councils and utility providers have been unable to secure insurance for their infrastructure assets as the risk is seen as too large.

This may impact on the JPROA’s ability to negotiate comprehensive cover and we cannot yet confirm the premiums at the time of setting the levies.

Road Maintenance - Delta Utility Services are contracted to provide road maintenance services to the JPROA and our budget this year is $36.5K for roads and $108K for green space maintenance of road corridors.

Capital spends, such as roading reseals, are covered by sinking funds. As with reserves maintenance, the market rates for road green space maintenance will be tested this year.

Water Maintenance - Delta Utility Services are contracted to provide maintenance services for water to the Coneburn Water Supply Company and our budget this year is $73K. Delta is reviewing the procedures for fault responses to ensure that any faults on the water system are promptly rectified.

Strom Water Maintenance - Delta Utility Services are contracted to provide maintenance services for storm water and our budget this year is $11K. This primarily consists of ensuring that the stormwater network is clear of any potential blockages.

Site Management – With an ever increasing number of houses on the build, it is important that the site manager spends more time out on site ensuring that the Jack’s Point Estate is respected and cared for. They also oversee our green space management contracts and manage key programmes such as plant replacement and trail repairs. Our site management budget is $25K. Governance, Management and Administration The JPROA provides the services of a mini-council and with such a small team requires key team members who can deliver a wide range of services. The JPROA has engaged Jack’s Point Management Limited (JPML) to supply most of the services as allowed for under the controlling member status.

Costs have increased on the past year due to:  JPML has provided a considerable subsidy over the last few years and the scale of this subsidy has become unsustainable. JPML continues to provide a subsidy this year but at a decreased level.  The increase in the number of private property owners at Jack’s Point which drives member services and general JPROA enquiries.  The number of increasingly complex areas the JPROA needs to manage. For example, the Henley Downs plan change & NZone.  The changing skill mix needed as the JRPOA enters a phase of increased demand on its infrastructure due to the increased resident population.

Governance & Association Management – the JPROA is governed by an elected committee who volunteer their time and a chairman who is currently an appointee of the Controlling Member. The controlling member pays for much of the chairman’s time with the committee as part of its on-going support of the JPROA through JPML. Most committee members put considerable time and effort into the committee and the JPROA expects this year to propose to JPROA members to elect to discount the levies of committee members as an honorarium in recognition of this. The committee is assisted by an expert Governance Adviser who is contracted to supply the services via JPML. The JPROA management is spread over three part time roles within JPML to deliver a full service. In the coming year we will be focussing on rolling out projects which will reduce our costs while improving services