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MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON MONDAY, JULY 13, 2009

PRESENT:

Mayor Deputy Mayor Councillor Councillor Councillor Chief Administrative Officer Recording Secretary

-

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard Alcide Cloutier Tracey Cowpar

ABSENT:

Councillor Councillor

- Dwayne Hill - Roy Elmer

PUBLIC HEARING – Nil CALL TO ORDER: Mayor Tom Grant called the meeting to order at 7:00 pm. 1.0

OPEN SESSION FOR PUBLIC

2.0

Delegations 2.1

Mrs. Marian Fisher – Nine in a Line Mrs. Marian Fisher entered the meeting at 7:00 pm. Mrs. Fisher attended Council to discuss changes on the proposed site of the Nine in a Line Replica Project. Mrs. Fisher left the meeting at 7:09 pm.

2.2

Mrs. Sherry Fernley – CIB Mrs. Sherry Fernley entered the meeting at 7:10 pm. Mrs. Fernley attended Council to discuss the Grain Bin Gazebo Project and Town Parks. Mrs. Fernley left the meeting at 7:26 pm.

July 13, 2009

Regular Council Meeting

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3.0

Additions to the Agenda - Nil Motion No.: 09.279 Moved by Councillor Rick Howard THAT the agenda be approved as presented. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

4.0

Minutes 4.1

Regular Council Meeting Minutes of June 22, 2009. The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on June 22, 2009 were presented to Council. Motion No.: 09.280 Moved by Councillor Trish Standing THAT the Minutes of the Regular Council Meeting held in the Town of Vulcan Council Chamber on Monday, June 22, 2009 be approved. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

5.0

Unfinished Business – Nil

6.0

Financial Reports – Nil

7.0

Miscellaneous Correspondence 7.1

July 13, 2009

The Miscellaneous Correspondence for the period ending July 13, 2009 was presented to Council for information.

Regular Council Meeting

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Motion No.: 09.281 Moved by Councillor Harold Lewis THAT the Miscellaneous Correspondence for the period ending July 13, 2009 be received for information. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

8.0

Board and Committee Reports 8.1

Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 09.282 Moved by Councillor John Seaman THAT the Minutes/Reports of Town represented Boards/Committees as listed below and presented at the July 13, 2009 Council Meeting be received for information:   

Chinook Arch Library Board Financial Statements – December 2008 Vulcan Golf & Country Club Executive Meeting Minutes – May 12, 2009 (full issue available @ office) Vulcan Business Development Society Meeting Minutes – June 11, 2009

In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

9.0

Bylaws 9.1

Road Closure Bylaw No. 1369-09 Bylaw 1369-09 for the road closure in Whispering Greens Subdivision received first reading on January 26, 2009 and received Ministerial approval on July 6, 2009.

July 13, 2009

Regular Council Meeting

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Motion No.: 09.283 Moved by Councillor Harold Lewis that Bylaw No. 1369-09 be given second reading. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

Motion No.: 09.284 Moved by Councillor Rick Howard that Bylaw No. 1369-09 be given third and final reading. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

9.2

Borrowing Bylaw No. 1373-09 Our funding application under the Infrastructure Stimulus Fund, for the relocation of the sewage lagoon, was recently approved. Motion No.: 09.285 Moved by Councillor Rick Howard THAT Bylaw No. 1373-09 be given first reading. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

July 13, 2009

Regular Council Meeting

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10.0

New Business 10.1

Street Closure – Street Hockey David Foyle is requesting the closure of 1st Street South, between 1st Avenue and 2nd Avenue on Sunday, September 13, 2009 to accommodate a street hockey tournament. Motion No.: 09.286 Moved by Councillor John Seaman THAT this Council approves the request for a street closure on the first block of 1st Street South from the back alley to 2nd Avenue South on Sunday, September 13, 2009 from 8:00 a.m. to 7:00 p.m. to accommodate a street hockey tournament; THAT the organiser (s) of this event provides to the Town, a proof of appropriate liability insurance coverage. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

10.2

Sign on Town’s Property Brenda McDonald, CAO for the Marquis Foundation is requesting Council’s permission to install a sign in front of the Peter Dawson Lodge. Motion No.: 09.287 Moved by Councillor Trish Standing THAT this Council allows the Marquis Foundation to place a sign on a portion of the Town of Vulcan’s property described as Lot 25, Block 40, Plan 8510028, as requested. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

July 13, 2009

Regular Council Meeting

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10.3

Street Closure – Block Party Di Burga is requesting a street closure on Allen Crescent, between Cedar Drive and Willow Road for Saturday, July 18, 2009 between 2:00 p.m. and 11:59 p.m. to accommodate a block party. Motion No.: 09.288 Moved by Councillor John Seaman THAT this Council approves the request for a street closure on Allen Crescent, between Cedar Drive and Willow for Saturday, July 18, 2009 between 2:00 p.m. to 11:59 p.m. to accommodate a block party provided that written consent of all residents in the area of the closure is obtained. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

10.4

Alberta Transportation Southern Region Golf Tournament An invitation has been extended to the Mayor and Council to attend the Alberta Transportation Southern Region Texas Scramble Golf Tournament and dinner on Thursday, August 13, 2009 in Lethbridge. Motion No.: 09.289 Moved by Councillor Harold Lewis THAT any Council or Staff Members wishing to attend the Alberta Transportation Southern Region Texas Scramble Golf Tournament being held in Lethbridge on August 13, 2009 be authorized to do so. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

10.5

Library/Fire Hall/Senior Centre Building Roof Assessment The Canadian Independent Inspection Agency (CIIA), as requested, did a Comprehensive Assessment of the Library/Fire Hall/Senior Centre building roof.

July 13, 2009

Regular Council Meeting

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Motion No.: 09.290 Moved by Councillor Harold Lewis THAT a claim be addressed to the Alberta Roofing Contractors Association (ARCA) for the proper repair of the roof at the Library/Fire Hall/Senior Centre building. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

10.6

Modular Home Moratorium

At the June 22, 2009 regular meeting Council imposed a 90 day moratorium on modular homes. Mr. Dean Pollock provided information on how he would proceed with the installation of these modular homes and is requesting that the moratorium be lifted. Motion No.: 09.291 Moved by Councillor John Seaman THAT no action be taken on Mr. Dean Pollock’s request to lift the moratorium placed on modular homes. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

10.7

Prairie Vista Estates At the June 29, 2009 Committee of the Whole Meeting the Committee discussed the Prairie Vista Estates phasing and district heating. Motion No.: 09.292 Moved by Councillor Rick Howard THAT this Council directs Brisben & Sentis Engineering Inc. to revise the submitted cost estimate based on the original phasing of the Prairie Vista Estates Subdivision;

July 13, 2009

Regular Council Meeting

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THAT Brisben & Sentis and the CAO be directed to prepare a cost estimate for the construction of a district heating system for the Prairie Vista Estates Subdivision; THAT ORRSC be directed to look at the minimum lot size for the “Row Housing� land use for this subdivision. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

10.8

Sewage Lagoon Relocation At the June 29, 2009 Committee of the Whole Meeting the Committee discussed the Sewage Lagoon Relocation project. Motion No.: 09.293 Moved by Councillor Harold Lewis THAT this Council direct Brisben & Sentis Engineering Inc. to finalize the engineering according to option 1, as is; THAT negotiations for the right-of-way for the pipeline and the proposed site for the lagoon be pursued with the owners. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

10.9

Cemetery Development Dirt needs to be hauled from sites of the summer road work.

July 13, 2009

Regular Council Meeting

Page 8 Initials


Motion No.: 09.294 Moved by Councillor Trish Standing THAT the proposed development of new plots in the Vulcan Cemetery be to the North of the existing section of the Cemetery. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

10.10 Policy Review The following policy was submitted for Council review:  PE-1 o

Labour Negotiating Committee To be amended to remove “Labour Relations Officer of the Alberta Urban Municipalities Association”

Motion No.: 09.295 Moved by Councillor Harold Lewis THAT this Council amends Policy PE-1 “Labour Negotiating Committee” as proposed. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

The following policy was submitted for Council review:  B-1 o

Bylaw Enforcement To be rescinded since Peace Officer is proceeding according to the MGA or individual provision of our bylaws

Motion No.: 09.296 Moved by Councillor Trish Standing THAT this Council rescinds Policy B-1“Bylaw Enforcement”. July 13, 2009

Regular Council Meeting

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In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

The following policy was submitted for Council review:  B-2

o

Enforcement of Bylaws No. 869 – Maintenance of Boulevard & Sidewalks, No. 1129 – Regulation of Traffic & Use of Streets, No. 1065 – Noise Bylaw, No. 1102 – Burning Bylaw This policy is obsolete since these bylaws were repealed by “Community Standard bylaw No. 1341-06 & by Traffic Bylaw No. 1331-05.

Motion No.: 09.297 Moved by Councillor Rick Howard THAT this Council rescinds Policy B-2 Enforcement of Bylaws: No. 869 – “Maintenance of Boulevard & Sidewalks” No. 1129 – “Regulation of Traffic & Use of Streets”, No. 1065 – “Noise Bylaw” and No. 1102 – “Burning Bylaw”. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

11.0

Question Period

July 13, 2009

Question:

Councillor Trish Standing questioned action to be taken on different unsightly premises.

Response:

CAO will notify the Peace Officer.

Question:

Councillor Trish Standing commended the Public Works Crew for the good maintenance work done in the cemetery.

Response:

CAO will convey these remarks to the Public Works Crew.

Regular Council Meeting

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Question:

Councillor Rick Howard commented on the good quality of work performed on road repairs from last year’s contract. He asked if the damaged sidewalks will be repaired?

Response:

CAO indicated that the contractor that was awarded the Street Improvement 2009 Program is the same as last year and will deal with last years deficiencies on the sidewalks.

Question:

CAO asked if Council would have any objection to remove the “2002 Summer Games sign” on the Arena’s exterior South wall?

Motion No.: 09.298 Moved by Councillor Trish Standing THAT the “2002 Summer Games sign” on the Arena’s exterior South wall be removed and repainted white. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

12.0

Notice of Motion – Nil

13.0

Management Reports 13.1

Council was presented with the following Management Reports: • • • • •

Chief Administrative Officer Development Officer - Nil Public Works Tourism Coordinator - Nil Fire Chief

Motion No.: 09.299 Moved by Councillor John Seaman THAT this Council receives management reports for the period ending July 13, 2009 for information.

July 13, 2009

Regular Council Meeting

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In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

14.0

In-Camera 14.1

Medical Personnel

14.2

Land Acquisition Motion No.: 09.300 Moved by Councillor Trish Standing THAT Council move in-camera at 8:30 pm. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

Motion No.: 09.301 Moved by Councillor Rick Howard THAT Council move out-of-camera at 8:55 pm. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

14.1

Medical Personnel During Doctor Amy Gausvik’s leave from January 1 to June 30, 2009 her incentive payments were suspended for that period.

July 13, 2009

Regular Council Meeting

Page 12 Initials


Doctor Gausvik is asking that the 6 months be added at the end of the original agreement. Motion No.: 09.302 Moved by Councillor Trish Standing THAT this Council approves the extension of Doctor Gausvik’s agreement until July 1, 2011 and that Vulcan County be requested to approve the same. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

14.2

Land Acquisition As per Council’s direction the Mayor and CAO negotiated acquisition of a parcel of land from Richard and Rose Chwist to provide for an access onto Highway 534 from and to Whispering Greens Subdivision. Motion No.: 09.303 Moved by Councillor Harold Lewis THAT this Council authorizes the purchase of approximately 0.44 Acres of land from the lot described as 921 0140 owned by Richard and Rose Chwist for the maximum sum of $66,000.00 to be allocated from the Contingency Reserve. In favour Mayor Deputy Mayor Councillor Councillor Councillor

Against -

Tom Grant John Seaman Harold Lewis Trish Standing Rick Howard CARRIED

July 13, 2009

Regular Council Meeting

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15.0

Adjournment The meeting adjourned at 8:58 pm.

____________________________ Thomas Grant Mayor

________________________________

Alcide Cloutier Chief Administrative Officer

July 13, 2009

Regular Council Meeting

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