TCAPS Global Service Registration Packet

To Sign up...

PAPERWORK & $300 DEPOSIT

Turn in by Oct. 11 to reserve your spot, spaces are limited, first come first serve basis, then wait list.

Meeting Dates

To keep up with payments, we would like to stick to the following payment schedule. Note the topics for meeting dates, it is expected the student or an adult will attend each meeting as important topics will be discussed. Schedule is subject to change, watch email and Remind for updates. Please contact me to make other payment arrangements, and payments can be made with credit card at TCAPS link.

FUND-RAISING

If your child works hard, he/she can raise all funds to pay for this trip.

Nov 3

October 21 - $250 payment; Fundraising, TCAPS Paypal links, Pie and Coffee forms

packet due

Passport - copy of passport or form with full name as it will appear on passport to reserve plane ticket.

Completed Online Trip Form

Complete all legal documents in this packet, turn in with

deposit by Oct. 21 tinyurl.com/tcapsgs

Adhere to payment schedule and cancellation policies

Parent Meeting Presentation:

Once you have secured your spot,

Dec 1

Nov. 5- $250 Fundraising/ TCAPS Pay Pal links, Pie and Coffee forms

January - No meeting

Feb 2

- $250 payment - Itinerary/Donation letters for fundraiser

$250 payment, turn in Pie & Coffee orders, set up for online fundraiser tinyurl.com/GlobalServiceSurvey

March 2

April 6

May 4

- $250 payment- Staying Healthy & Cultural norms when traveling, Cinco de Mayo dinner

- $250 payment - Cinco de mayo Fundraiser

- $250 payment - What to pack, host families, roommate sign-up, Pesos, accessing $ in Mexico

June 1

- Final payment, Meet with Principal: expectations, final notes on travel expectations, departures, etc...

Sign up for Remind and find us on Facebook to get reminders for meetings, updates, fundraising information, etc...I will post lots of videos and photos on FB page during our trip.

trip & meeting

EARN CREDIT ON TRANSCRIPTS

TCAPS Paypal to make credit card payments. Family and friends can deposit money to support this trip directly to your child’s TCAPS account, credit card payments ac cepted here.

Pie and Coffee Sales for Thanksgiv ing and Christmas - $5 per pie and coffee.

Is your child collecting pop cans to help with their travel costs? See pop can collection form.

Our Cinco de Mayo dinner is in May. Your child will recieve $10 for every ticket sold, and will keep 100% of silent auction proceeds.

May - Community garage sale at Oak Park, start collecting items from friends and family.

Links will be sent with donation request letters for Cinco de Mayo dinner.

Facebook Donation Button

Posters from some of last year’s fundraisers:

Kate Hansen

Join TCAPS

Global Service

please include “Global Service Trip” in the subject line: hansenca@tcaps.net

You deserve credit for your work. Earn .25 Global Com petency credit by completing a writing journal to reflect on what you have leared and comparing the Mexican culture with your own. This stands out on your transcripts so colleges and future employers will see your committment to serving and learn ing.

Global Service Trip

SERVE LEARN LIVE GROW

Our Global Service trips the last few years have been wonderful experiences for all. Each year students spend almost three weeks in Guanajuato, Mexico studying Spanish while doing volunteer work in an orphanage for girls and a refuge for abandoned and abused street dogs, and made lasting friendships with students at La Escuela Secundaria #22 who are learning English. Another trip is being planned for the upcoming summer. There are many great reasons for students to travel and do service work abroad. Immersing themselves in a totally different culture is powerful, and will change their world view. Here are some other benefits to particpating in this trip.

Students will earn .25 Global Competency credit on their transcripts that will stand out on college and job applications, as well has required hours for participation in NHS.

This trip is not limited to Spanish students; all students can benefit from learning another language and doing volunteer work. opportunities to fund-raise the entire cost will be made available.

The trip cost is approximately $2,300-$2,500 for almost three weeks, and

Included in this trip is housing and most meals, Spanish language classes at La Escuela Mexicana, transportation to volunteer sites, horseback riding and weekend trip to San Miguel de Allende, cooking and dance classes, excursions to markets and museums, live performances, walking tours, several visits with students learning English at a local school, cultural classes, and much more. Students will have free time each day to explore and use what they are learning in their language classes with the locals.

Guanajuato is built on more than 3,000 walking alleys which provide a safe place for students to interact with locals. This lovely city has been designated a UNESCO site and has an international feel because it is also a university town and it hosts many international festivals. Guanajuato is the cultural cen ter of Mexico, and students will explore foods, music, and art on a daily basis.

Want to see what this trip is about? Check out our videos from previous trips on Youtube by searching TCAPS Global Service Guanajuato.

Images from top to bottom:Volunteering at Corazon Canino, posing with a moving statue in San Miguel de Allende, taking a cooking class, riding horses down a mountain at Coyote Canyon, working with children at Buen Pastor orphanage for girls, making lasting frienships with students in Leon, and taking Spanish classes at La Escuela Mexicana.

BEHAVIOR GUIDELINES Student Contract

1. Curfew typically is at 10:00 PM, unless a group tour is done, in which case, your trip leader/chaperones will walk you to your door. Disobeying curfew is a serious infraction that can result in expulsion from the trip. Your chaperones will check in nightly, and host families will call trip leaders with any concerns.

2. At no time should any person from outside the group be in a student room. Students of the opposite gender are not permitted to be alone in a room with closed doors.

3. Students must remain under the supervision of the group leader/chaperone at all times when touring.

4. Guanajuato is a very safe city and is easy to navigate, but students must employ the buddy system during periods of free time with permission of the group leader. There is never a time when a student should be alone, and everyone should be carrying their emergency contact cards every day.

5. Itinerary stops are not optional. Students must participate in all learning opportunities unless permission has been granted to do otherwise by the trip leader.

6. Students are financially responsible for any damage done to rooms, transportation, or tour stops while on the trip.

7. Students should not break any laws, including stealing, drugs and/or alcohol use. Students will not get tattoos or body piercings, or alter body image (dying or cutting hair, for example). Depending on the infraction, local authorities will be notified if needed and we may send the student home during the trip if necessary at the family’s expense.

8. Students are responsible for their own personal property, including money.

9. Students will participate in all language classes. A daily attendance sheet will be submitted to the trip leader.

By signing the behavior contract, you agree to all of the behavior guidelines.

I, ______________________________, (print student’s name) understand that traveling with my classmates is a great opportunity and responsibility. As I travel with my peers, I agree to behave in a mature way at all times. I will abide by all rules as set by my tour leaders. In addition, I will adhere to local laws. If I break the rules, as determined by my tour leader, I understand that I can be sent home before the end of the trip at the expense of my parent/guardian.

Parents: Please note that your child may have three to four hours of free time most days. This is time for your child to grow, to use what they have learned in the classroom, and to fully experience a culture that is different from their own. Please talk with your child about the behaviors you expect of them during this time. While I will be in an immedi ate, reachable area during all free time, I will encourage students to engage on their own for maximum learning, and therefore, expect students to behave in a manner that shows a level of maturity we expect from our global travelers. Please be aware that there is movie a theater only a few blocks from the school, and often free movies at the univer sity, too. I do encourage students to see movies on free time as a group, but please let me know if your child has your permission to see R-rated movies if they are available and provide cultural relevance.

Yes, my child can see an R-rated movie if it provides cultural relevance.

No, my child does not have permission to see anything but PG-13 movies.

TRAVERSE CITY AREA PUBLIC SCHOOLS RESPONSIBILITY CONTRACT FOR OVERNIGHT TRIPS

It is a privilege for you to participate in the District-sponsored trip to Guanajuato, Mexico. Because this trip is part of an educational program, it is imperative that you adhere to the Responsibility Contract for overnight trips as well as the applicable provisions of the general Code of Conduct. You must remember that from the time of departure until you arrive home, you are the representing the TCAPS District and are responsible for your behavior.

I agree to:

A. refrain at all times from the consumption of alcoholic beverages and/or drugs unless said drugs are prescribed by a physician and dispensed by the school nurse;

B. sleep in my assigned room and not entertain members of the opposite sex in my room, unless my room door is fully opened, and an adult chaperone is notified;

C. keep my assigned chaperone advised of my whereabouts at all times;

D. attend all mandatory activities and meal functions;

E. adhere to all established curfews;

F. conduct myself in such a manner as to bring pride to myself, my family, my school, and my community;

G. adhere to any established dress code;

H. comply, throughout the trip, with any and all instructions directed to me and/or the group by a chaperone or staff member.

If a problem arises that is serious enough in nature to warrant the below-named student’s removal from the travel group, we (the student and parent/guardian) agree to bear any additional costs to return the student home. NOTE: This removal decision will be made by the accompanying professional staff member after a student has been provided the opportunity to respond to any allegations. The student may also be subjected to discipline upon return home in accordance with general TCAPS District policies.

trip to Guanajuato,

planned

commence in morning of June 14 and students

June 14-July 2 by Catherine Hansen for TCAPS students. The trip

return to school during the early morning hours of June 3 (approximate times3.

HEALTH INSURANCE

MEDICAL

MEDICATION

A signed Medication

be on file in the office prior to dispensation of medication during school hours. This form is available in your school office. In the event of a medical emergency, if reasonable attempts to contact a parent or those listed for temporary care on the front of this card have been

I hereby give my consent on behalf of my child for administration of any treatment deemed necessary by the physician or dentist. I have specified above or, in the event the designated preferred practitioner

not available, by another licensed physician or dentist, and/or for transfer of my child to a reasonably accessible hospital.

will be responsible for all emergency transportation and medical costs.

on the trip. However, without your written permission, s/he will not be allowed to attend. We will make other arrangements for him/her at school. Please fill in the following form and return it to the school if you wish your child to go on this field trip.

would like to have your son/daughter

Name of student birth Date school Grade

Section i - to be completed by the physician or licensed health care provider on all medications (required):

Diagnosis/Purpose of medication/treatment (optional)

Name of medication/treatment

Dosage Frequency Time route

start date stop date Indefinite instructions, adverse reactions, storage requirements, etc.

Physician’s signature Date

Physician’s Name (print or stamp) Phone address

verbal order by school Nurse, signature Date

Section ii - to be completed by parent/guardian (required):

Medications and treatment supplies will be brought to school by the parent/guardian unless other safe arrangements are neces sary and possible. all medication should be kept in a labeled container as prepared by a pharmacy, physician or pharmaceutical company and labeled with the student’s name, route, dosage and frequency. The prescription renewal and medication/treatment supply shall be the parent/guardian responsibility.

The student is responsible for presenting himself/herself on time and for taking the medication as prescribed. The undersigned parents/guardians shall notify the school district in writing in the event the prescription shall be discontinued.

i request that the medication/treatment be administered in conformance with the physician’s/licensed health care provider’s direc tions and according to the school District’s policy. i give permission for the physician’s/health care provider’s/staff and school district staff to share information needed to assist my child with medication needs. i have reviewed the Traverse City area Public schools’ Policy entitled “administration of Medication to students” and agree to abide by the terms.

Parent(s)/Guardian(s) signature Date

Section iii - Self administration to be completed by parent/guardian and student:

in certain circumstances students are permitted to self-administer medications and treatments. The decision to self-administer is determined by the student’s health condition, their level of maturity and responsibility and the type of medication. students shall not distribute or share their medication or he/she will be subject to disciplinary actions.

elementary K-5 emergency medication only Middle School 6-8 emergency medication and medication that is not a controlled substance high School 9-12 all medication

i request that my child be allowed to self-administer the above medication according to school policy. i feel that they are both capable and responsible to hand carry and self-administer this medication.

Parent/Guardian signature Date

student signature Date

PARENTS’ OR GUARDIANS’ ADDITIONAL INDEMNIFICATION

(Must be completed for participants under the age of 18)

PARTICIPANT AGREEMENT, RELEASE AND ACKNOWLEDGMENT OF RISK

In consideration of the services of Coyote Canyon Adventures, their agents, owners, officers, volunteers, participants, employees and all other persons or entities acting in any capacity on their behalf, I hereby agree to release and discharge Coyote Canyon Adventures on behalf of my self, my children, my parents, my heirs, assigns, personal representatives and estate as follows:

WARNING

1.______I acknowledge that horseback riding entail known and unanticipated risks which could result in physical or emotional injury, paraly sis, death, or damage to myself, to property, or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity. The risks include, but are not limited to: loss of control, collisions, falling, uncontrollable animals or ele ments, failure of equipment, first-aid rendered, emergency treatment or other services rendered, and consumption of food or drink. The risks also include, but are not limited to the unpredictability of the horses which irrespective of their previous behavior and characteristics may act or react unpredictably based upon instinct, fright, or lack of proper control by rider; acts of other participants in this activity, adverse weather conditions; contact with plants or animals; my own physical condition or my own acts or omissions; the condition of roads, trails, waterways, or terrain, any other unknown elements or acts of God or accidents connected with their use. Furthermore, the risks include the possible failure of the of the Coyote Canyon Adventures guides which have difficult jobs to perform and several people to attend to at once. They seek safety, but they are not infallible. They might be ignorant of a participant’s fitness or abilities. They might misjudge the weather, the elements, or the terrain. They may give inadequate warnings or instructions and the equipment being used might malfunction even though checked before activity.

2._______ I/we expressly agree and promise to accept and assume all the risks existing in this activity. My participation in this activity is purely voluntary and I /we elect to participate in spite of the risks detailed above or any others that may unknowingly or unpredictably arise.

3. _______ Coyote Canyon Adventures is liable for my physical integrity as for any kind of negligence related to its guides or inappropriate use of the equipment.

4. _______ Should Coyote Canyon Adventures or anyone acting on their behalf, be required to incur attorney’s fees and costs to enforce this agreement, I/we agree to pay their attorney’s fees and any costs associated with enforcing this agreement as the intent of this agreement is to forever Release Coyote Canyon Adventures from ever having to incur same because I/we willingly, knowingly and voluntarily assume the risks associated with the activity I /we am going to participate in.

5. _______ I /we certify that I /we have adequate insurance to cover any injury or damage I /we may cause or suffer while participating, or else I /we agree to bear the costs of such injury or damage myself. I/we further certify that I /we have no medical or physical conditions which could interfere with my safety in this activity, or else I am / we are willing to assume – and bear the costs of – all risks that may be created, directly or indirectly, by any such condition.

6. _______ In the event that I /we file a lawsuit, even though I /we have willingly, knowingly and voluntarily agreed herein not to do so, against Coyote Canyon Adventures, I /we agree to do so solely in the State of Guanajuato, Mexico and that the substantive law of that state shall apply in any action. I /we further understand that Coyote Canyon Adventures is doing business in Mexico and does not do business in the United States and is in no way affiliated with the United States or subject to any laws of the United States or any other country.

By signing this document, I /we acknowledge that if I /we or anyone is hurt or any property is damaged during my participation in this activity, I /we will be found by a court of law to have waived my right to maintain a lawsuit against Coyote Canyon Adventures on the basis of any claims from which I /we have released them herein.

“Minor” being permitted by Coyote Canyon Adventures to participate in its activities and to use its equipment and facilities, I further agree to indemnify and hold harmless Coyote Canyon Adventures from any and all claims which are brought by or on behalf of Minor and which are in any way connected with such use or participation by Minor.

RODRIGO LANDEROS VELEZ

Dirección:

los Frailes,

Allende, Guanajuato.

Cancellation Payment Policy

In the case of unforeseen circumstances where a reservation may need to be cancelled, the following trip fees may still be assessed to accommodate for accrued costs.

Date Amount

To reserve spot on trip purchased.

After airline ticket is purchased

During trip planning

All Trip fees

$300 deposit, non-refundable after tickets are

Purchase price of ticket, including bussing to airport.

Additional costs for hotels, tickets purchased,or other accrued costs that have been purchased No refund on deposit

If cancelled one month before departure date, family is responsible for up to 100% of trip costs, dependent on circumstances. A meeting to assess fees already accrued for trip will be requested.

I, , understand that I am responsible for all accrued fees for the Global Service Trip for which I am signing up my child If I choose to cancel, I will pay the required fees to ensure the costs are not passed on to TCAPS or other travelers.

Parent Signature:

Date:

Almost

STEPS to register

Passport Information

Global Service Trip to Guanajuato, Mexico

which will be used to purchase airline tickets. Please print clearly, and this must match the name on your passport. Please submit a color copy of your passport

soon

Your passport

your passport

it is available,

no later than early-January.

be valid for 6 months after our return from Mexico.

Age on June 12, 2023

Complete Student Traveler Information Form

one TCAPS

contact

ready to make this adventure:

cancelling trip after plane tickets are purchased, you are expected to pay all airline fees. If cancelling after reservations have been confirmed with deposits, you will be expected to pay for those fees as well. Please make planned payments as instructed, or make ar rangements with trip leader if needed. Cancelling within two months of travel may result in loss of deposit and/or all accrued fees.

front

back)

Hansen

page printed separately

office

be placed in