CAREER & TRAINING by
The Energy Managers Association
Transport Energy Auditing
ASSESSING A FLEET It is important to understand the operation of the fleet concerned with as much granularity as possible. Tackling an organisational fleet should be carried out in a holistic way, piecemeal approaches are rarely successful and lead to resentment amongst staff and a variety of unintended consequences. Minimum requirements to carry out any meaningful assessment are:
From this data, even with only mileage claims, a limited amount of assessment can take place. This would be based on stated and actual MPG against miles driven or fuel receipts. Where mileage rates are known, an understanding of costs can be established as mileage related costs as well as allied costs such as essential user or lease allowances. Naturally, where good quality telematic systems are available these should be utilised. Where they are not, a thorough set of journey assessments should be carried out to understand usage, utilisation and journey timings.
Naturally, the more credible information provided, the more accurate can be the recommendations. With registrations provided per vehicle, the following can be established:
MILEAGE CLAIMS Mileage claims come in many formats, typically from electronic systems to handwritten paper claim sheets. All should have one thing in common, they should all require an honest statement of the driver’s actual mileage driven. Ideally this will include pre and post odometer reads for each trip. Many companies have removed this obligation for ease or processing. By doing so, they have opened themselves up to a far greater potential for fraudulent claims. Mileage claim data should at the very least have registration details, trip details including miles driven by date. This data should be sufficient to carry out a
THE EMA MAGAZINE • ISSUE MAY–JUNE 2021
In order to carry out a basic assessment, the following should be addressed:
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