LRMP Update

Long Range Planning Committee

Tom Hutchinson

Members viewing the weekly Tavizine photos can see we are well underway with our Phase II Clubhouse improvements inside the existing building. We had hoped to show the same progress with the planned additions; however, we need to share with you the unfortunate realities of renovating a sixty-year-old plus structure with multiple previous additions. This reality complicated by a lack of drawings for the previous renovations has impacted our efforts and timeline with the planned Phase II additions. While we are aware that many of our underground utilities exit the Clubhouse towards the golf course, the quantity, exact locations and existing condition of the utilities have posed complications far greater than planned.

cause and remedy of the settlement, we have been advised of the following. The existing supports will require installation of Helical Piles to stabilize the existing banquet balcony support structures as well as support the Phase II balcony addition. As you read this update, preparations are in progress to install the Helical Piles on our existing Clubhouse balcony and proposed addition concrete footings. Correcting the existing Clubhouse structural issue and safely constructing the Phase II addition following the recommendations provided Tavistock must be undertaken immediately. Unfortunately, all the issues listed above are projected to add seven to eight weeks to the construction schedule. The project team will exercise all measures and look for opportunities to reduce this impact on the schedule during the remainder of the project. The current revised estimated completion date for the member dining is the end of July. The projected additional cost to the Project of approximately $175,000 will be drawn from the $480,000 Phase II contingency budget.

On a positive note, our Professional Construction Team including TCC staff, contractors, project engineers and Borough inspectors have collaborated to find solutions and keep the project moving forward with limited time lost. Encouraged, preparations to complete the concrete footings and foundations were scheduled for the final week of January with one last pre-existing condition that needed to be addressed. The existing northeast corner of the twenty-year-old plus banquet balcony has experienced settlement. As the planned addition will be partially supported by the existing balcony, investigating the settlement source and exercising proper caution was critical. Utilizing geological soil testing alongside the existing balcony supports to determine the

On a separate matter, in order to provide uninterrupted club access for our members and guests the dining tent will be available for a la carte dining in time for the warmer Spring/ Summer temperatures. Banquets previously scheduled in the ballroom as well as new bookings will resume on June 1st as previously planned.

While this setback is certainly unfortunate, we do want to share the positive aspects of Phase II progress with the membership. Windows, doors, bar, and mechanical equipment appear to be available on time for the construction schedule. Nearly all the finishes including furniture, carpet, tile, and decorative lighting have been approved and ordered with delivery dates confirmed in time for the project’s scheduled completion. Final trim and millwork drawings are being finalized and shared with the fabrication contractor. Floor plan design modifications, necessitated by the existing building structure that were hidden behind the former walls and ceilings before demolition began, have for the most part been minimal. Those modifications in most instances have resulted in an improvement to the original plan and will provide for an even more open feeling to the space. for the second week of May. Outdoor Locker Room areas will remain open and only accessible through the Coulter Room Banquet balcony west doorway.

Additional construction costs to date (excluding balcony structural repairs detailed in the first paragraph) which are typical on a project of this size have been reduced by a.) design modification savings and b.) savings generated by MidAtlantic our General Contractor and their subcontractors. Tavistock’s project contingency expenditures to date have been for minimal asbestos remediation, replacement of beer and soda lines that have reached the end of their useful life, and a sound system designed with zoning specifically for the Phase II floor plan.

The Men’s Locker Room/Lounge construction has been rescheduled to begin March 6th. Our goal remains to avoid inconveniencing members wherever the opportunity presents itself. Once material lead times were provided for the Locker Room/Bar areas the opportunity to keep this space available was adjusted accordingly. At present sixty days are allotted to renovate this space with a reopening tentatively scheduled

We encourage the membership and staff to follow future Phase II developments weekly in Tavizine. The construction will undoubtedly cause changes with schedules, event locations and start times. The Tavizine Staff will bring you all the breaking news, cool pictures and developments!

This is a very dynamic project! Conceptually, in its final design, financially now in actual construction and eventually for our membership’s enjoyment. We are fortunate to each of you for your continued support, the talented Tavistock staff for the resources they bring to this project in addition to their daily responsibilities, our resolute LRMP committee members and the construction team they have assembled. As always Colin Mack-Allen remains available to provide details and address members’ concerns.

With Warm Regards,

Tom Hutchinson LRMP Chair tmhutchsr@gmail.com

Colin Mack-Allen General Manager cmack-allen@tavistockcc.com