OO. Maintenance & Retirement of Student, Faculty & Graduate Records Policy

application fee, proof of residency validation form, CORI/background consent form, personal statement, and CV/resume. • Faculty reviewers utilize a scoring rubric to determine applicant eligibility for an interview. This review involves the applicant’s full file. Applicant attributes and experiences are scored based on evidence contained within the applicant’s personal statement, references, and CV/resume. • Applicants who achieve an application review score of 20 or higher on the rubric are invited to interview with faculty.

Interviews

• Applicants who are invited to interview meet with at least 2 faculty: one faculty from the GEP program and one faculty from the applicant’s intended degree granting program. • Faculty interviewers utilize an interview guide and post-interview rubric to document compelling, emerging, or insufficient evidence for academic success in selected program. • Those with compelling and emerging evidence will be offered acceptance into their selected program as space allows.

Maintenance and Retirement of Student, Faculty, and Graduate Records Policy Approved by Faculty Assembly on 4/14/22

Maintenance of Student Records

The Office of Student Affairs and Admissions in the Tan Chingfen Graduate School of Nursing is the custodian of student records. Upon admission and matriculation into the Tan Chingfen Graduate School of Nursing, a student record is maintained on each student until graduation. Students may not remove or copy any information in the file but have the right to inspect the file. Once students graduate from the Tan Chingfen Graduate School of Nursing, the Office of the Registrar keeps a list of all graduating students and permanently maintains transcripts of all academic records. UMass Chan maintains student files for five years unless the student has been academically dismissed/withdrawn from the program in which case records are kept indefinitely.

Maintenance of Faculty Records

The Dean’s Office in the Tan Chingfen Graduate School of Nursing is the custodian of faculty records. All salaried and contracted faculty in the Tan Chingfen Graduate School of Nursing will have a faculty file that includes a curriculum vitae (CV), nursing license, certification (if applicable), transcripts, and letters of recommendation. All faculty files are kept in a locked file cabinet outside the Dean’s Office. If a faculty member continues to work as a post-retiree, their file remains in a locked file cabinet near the Dean’s Office. If a faculty member officially retires or resign, their file goes into a locked cabinet in another location in the Tan Chingfen Graduate School of Nursing.

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