ISS Welcome Guide by tamu iss

International Student Welcome Guide

Brought to you by: International Student Services

Howdy! Welcome to Texas A&M University!

In this Welcome Guide you will find general information about immigration related issues, health insurance, emergency contacts, English Language Proficiency Requirements, taxes, transportation, scholarships and a contact list. For questions or specific information review our website at: http://international.tamu.edu/iss/ or contact ISS at 979-8451824.

What is an International Student? Texas A&M University defines international students as any student that is not a United States Citizen or Lawful Permanent Resident.

Disclaimer

Immigration regulations/policies change frequently; please make sure to get the most updated handouts by contacting ISS directly, or visit our website at http://international.tamu.edu/iss/ .

Maintenance of this information is partially funded by your Student Service Fee.

Table of Contents HOWDY!.............................................................................................. 1 WHAT IS AN INTERNATIONAL STUDENT? ........................................ 1 NON-IMMIGRANT STATUS COMPARISON CHART ............................ 5 F-1 STUDENTS .................................................................................... 6 I-20 ................................................................................................ 6 I-94 ................................................................................................ 6 PASSPORT ......................................................................................... 7 F-1 AND F-2 VISAS ........................................................................... 7 TRAVEL ............................................................................................. 7 ADDRESS. ......................................................................................... 8 FULL-TIME ENROLLMENT..................................................................... 8 EMPLOYMENT..................................................................................... 9 DEPENDENTS ..................................................................................... 9 J-1 EXCHANGE VISITORS ................................................................ 11 DS-2019 ....................................................................................... 11 I-94 .............................................................................................. 11 PASSPORT ....................................................................................... 11 J-1 AND J-2 VISAS .......................................................................... 11 TRAVEL ........................................................................................... 12 ADDRESS ........................................................................................ 12 FULL-TIME ENROLLMENT................................................................... 13 EMPLOYMENT................................................................................... 13 PURSUIT OF OBJECTIVE .................................................................... 14 HEALTH INSURANCE ......................................................................... 14 TWO-YEAR HOME RESIDENCY REQUIREMENT ...................................... 15 DEPENDENTS ................................................................................... 15 SPONSORED STUDENTS................................................................... 15 HEALTH INSURANCE ........................................................................ 16 U.S. INCOME TAXES ......................................................................... 18 GENERAL INFORMATION.................................................................... 18 TAXES ON EMPLOYMENT INCOME........................................................ 18 FORM W-4 ...................................................................................... 19 TAXES ON SCHOLARSHIPS, FELLOWSHIPS, GRANTS, AND STIPENDS ........ 19 FORM W-8 BEN ............................................................................... 19 TAXES ON INTEREST INCOME ............................................................. 20 TAX DEDUCTIONS............................................................................. 20 SOCIAL SECURITY (OASI) AND MEDICARE (OAHI) TAXES ................... 20

SELECTIVE SERVICE ........................................................................ 21 ENGLISH LANGUAGE PROFICIENCY................................................ 22 ENGLISH PROFICIENCY FOR GRADUATE STUDENTS ............................... 22 ENGLISH LANGUAGE PROFICIENCY EXAM (ELPE) ................................ 22 EMERGENCY ASSISTANCE ............................................................... 23 ONLINE REPORTING ......................................................................... 23 BLUE LIGHT TELEPHONES .................................................................. 23 ISS EMERGENCY PHONE ................................................................... 23 ON CAMPUS .................................................................................... 24 PERSONAL SAFETY........................................................................... 24 TRANSPORTATION........................................................................... 25 TEXAS IDENTIFICATION (ID) CERTIFICATE ......................................... 25 TEXAS DRIVER LICENSE .................................................................... 26 INSTRUCTION PERMIT ...................................................................... 26 HOW TO OBTAIN A TEXAS DRIVER LICENSE ......................................... 26 SCHOLARSHIPS AND FINANCIAL AID ............................................. 28 DEFINITIONS. .................................................................................. 28 IMPORTANT CONTACTS ................................................................... 29 POLICE DEPARTMENTS ...................................................................... 29 EMERGENCY ASSISTANCE ................................................................... 29 HEALTHCARE ................................................................................... 30 OFF-CAMPUS RESOURCES ................................................................. 31 TRANSPORTATION ............................................................................ 32 TAMU RESOURCES ........................................................................... 33

Non-Immigrant Status Comparison Chart May Enroll in University

May Change Status to F-1 or J-1

Applicants for Lawful Permanent Residence

Yes

Refugee, parolee, and Asylee aliens

Yes

Status

A-1/A-2/A-3

Yes

WB/WT/B-1/B-2

Yes

C-1/C-2/C-3

D-1/D-2

E-1/E-2

Yes

F-1

Yes

F-2 G-1/G-2/G-3/G-4/G-5

Recreational or English Language only Yes

Yes Yes

H-1B/H-1C/H-2A/H-2B/H3/H-4

Yes

J-1

Yes

Yes *

J-2

Yes

K-1/K-2/K-3/K-4

Yes

L-1/L-2

Yes

M-1

Cannot change to F-1

NATO 1-5

Yes Recreational or English Language only Yes

O-1/O-2/O-3

Yes

P-1/P-2/P-3/P-4

Yes

M-2

Yes Yes

Yes

R-1/R-2

Yes

S-5/S-6/S-7

Yes

TN/TD

Yes

U-1/U-2/U-3/U-4

Yes

V-1/V-2/V-3

Yes

Reference: NAFSA Advisorâ&#x20AC;&#x2122;s Manual 15.21(http://www.ice.gov/doclib/sevis/ pdf/Nonimmigrant%20Class%20Who%20Can%20Study.pdf) *J-1 non-immigrants subject to the 212 (e) 2-year residence requirement and foreign medical graduate cannot change status to F-1, but can consular process to F-1.

F-1 Students  How to maintain legal status while in F-1 status: o Do not let your I-20 expire. The expiration date is printed in section 3 on the first page of the I-20. o Do not drop below full time enrollment without permission. o Report any change of physical address through the student mailing/local field of MyRecord tab at https://howdy.tamu.edu within 10 days of moving. o Do not work without authorization from ISS.  Sponsored students should contact SSP before submitting any request to ISS.  Detailed information is available online at the ISS website in the Immigration section for F visa holders.

I-20  If you need to extend the program end date on your I-20, please visit the Extension of Program link under the Immigration section of the ISS webpage.  Keep every I-20 you ever receive for your records.  Review the information on the first and third page of every I-20 before signing. The second page of the I-20 lists all federal responsibilities of F1 visa holders.

I-94  The original I-94 card, a 4 inch x 4 inch white piece of paper, is the most expensive and most important immigration document you have.  The I-94 number is the 11 digit number at the top of the I-94 card.  The I-94 should state "F-1" and "D/S" (Duration of Status) for you and ―F-2‖ and ―D/S‖ for your dependent(s) to indicate that you are eligible to remain in the U.S. until the program end date on your I20.  If the expiration date on the I-94 card states anything other than ―D/S,‖ or if any of the information on the card is incorrect, then you should speak with an ISS Advisor as soon as possible.  If you have changed your visa status while inside the U.S. or replaced a lost or stolen I-94 card, then you will have an I-797 Notice of Action document instead of an I-94 card. The bottom right section of the I-797 is essentially your I-94 card, complete with an I-94 number. 6

Passport  Do not let your passport expire.  You cannot work with an expired passport.  In order to enter the U.S. your passport should be valid for at least 6 months into the future.  Extend your passport 6 months prior to the expiration date.

F-1 and F-2 Visas  The visa is a travel document that must be valid in order for you to enter the U.S.  It is okay for the visa to expire while you are in the U.S. because it does not indicate eligibility to remain in the U.S. Eligibility to remain is indicated by the ―D/S‖ on your I-94 card and the program end date on your I-20.  Pay attention to the number of entries into the U.S. permitted on your visa. The letter ―M‖ on your visa indicates that you are eligible for multiple entries during the validity period of the visa. Otherwise, you are limited to the number of entries listed on your visa. After that number is reached, you must obtain a new visa even if the previous visa had not expired.  It is acceptable for your visa to have another school's name on it.  Please contact ISS if you plan to travel to Mexico or Canada with an expired visa.

Travel  An International Student Advisor should sign the 3rd page of your I20 before you leave the U.S. Keep in mind that document processing times range from 5 to 20 business days (Monday - Friday).  The signature is valid for up to one year or until you graduate or the program end date on your I-20 is reached, whichever comes first. The signature is valid for 6 months if the student is on PostCompletion OPT.  Be sure to re-enter the U.S. using your F-1 visa and I-20.  Possession of two Visas: Students who possess both an F visa and some type of other Visa should be very careful to enter the U.S. on the F-1 visa for the duration of their program. If you enter the U.S. on any other Visa category during your program, your F-1 status will be terminated.  ISS encourages international students traveling outside Bryan/ College Station, but inside the U.S., to carry their original passport, I94 and Certificate of Eligibility (I-20 or DS-2019) in order to clearly identify you as a student and to provide immediate identification of your nationality. 7

 Always maintain a copy of your original documents in a safe location.

Address  Your physical address is the location where you are physically living while in the U.S.  Reporting address changes to MyRecord will fulfill your requirement to update the Department of Homeland Security. Failure to do so could result in losing your legal immigration status. Please remember to update even after your graduation, while on OPT, or if you return to your home country. Failure to do so within 10 days of moving can result in the loss of your immigration status.  You are not permitted to report a Post Office (P.O.) Box or a TAMU office address as your physical address.  You are also required to report a Foreign Permanent Address outside the United States to which you intend to return. To update the Foreign Permanent Address, send an e-mail to iss@tamu.edu and include your legal name, UIN and address.

Full-Time Enrollment F-1 students must enroll in the following number of hours each semester:

Minimum required credit hours Student Type Graduate Undergraduate Full Time at English Language Institute

Fall and Spring Semester 9 12

10 Week Summer Session 6* 8*

5 Week Summer Session 3* 4*

Not Applicable

*Required only during first and last semesters

 Only 3 hours of distance learning or on-line education courses may count towards the fulfillment of your full-time enrollment requirement for each semester.  Change of Degree Level: Change of Degree level must be submitted to ISS prior to the 5th class day of the current semester.

Employment  Employment eligibility is dependent upon your legal F-1 status and your enrollment at Texas A&M University.  F-2 dependents are not permitted to work under any circumstances.  On-Campus Work o F-1 students are eligible to work on-campus for up to 20 hours per week during the Fall and Spring semesters and full-time (40 hours) during vacation periods and summer. o Your employing department must request certification of your eligibility to work through the Employment Eligibility Certification (EEC) system before you begin your employment. o Graduate students must remain enrolled full time for any semester in which they plan to work as a graduate assistant (GA) and should check with the Office of Graduate Studies (http:// ogs.tamu.edu/) for other regulations that may affect their ability to work.  Off-Campus Work o F-1 students must obtain proper work authorization from DHS prior to working off-campus. o ―Work‖ is considered anything for which you are compensated, such as being given cash, food, or room/board. o Speak to ISS concerning Optional Practical Training, Curricular Practical Training, or economic hardship work authorization. These options permit you to work off-campus both before and after your graduation while maintaining your F-1 status.

Dependents  F-1 students are permitted to have a spouse and/or unmarried children under the age of 21 accompany them to the U.S.  Dependents in F-2 status CANNOT work or receive compensation for any services.  F-2 dependents are not permitted to enroll full-time or pursue a degree-seeking program under any circumstances.  Dependents in F-2 status may attend TAMU part-time, if accepted, and as long as they enroll in only a vocational or recreational courses. 9

ď&#x201A;ˇ Dependents in F-2 status who wish to pursue a degree must change their immigration status to F-1 before their first day of class in the degree program. Change of Status information is available under Immigration on the ISS website. ď&#x201A;ˇ F-2 dependents are not eligible for public assistance or welfare.

J-1 Exchange Visitors  Sponsored students should contact Sponsored Student Programs (SSP) before submitting any request to ISS.  Reciprocal exchange students (REEP) should contact the Study Abroad before submitting any request to ISS.

DS-2019  Do not let your DS-2019 expire.  If you need to extend the program end date on your DS-2019, please visit the Extension of Program link under the Immigration section of the ISS webpage.  Keep every DS-2019 you ever receive for your records.

I-94  Your original I-94 card, a 4inchx4inch white piece of paper, is the most expensive and most important immigration document you have.  Your I-94 number is the 11 digit number at the top of the I-94 card.  The I-94 should state "J-1" and "D/S" (Duration of Status) for you and ―J-2‖ and ―D/S‖ for your dependent(s) to indicate that you are eligible to remain in the U.S. until the program end date on your DS2019.  If you have an expiration date on the I-94 card instead of ―D/S‖ or any of the information on the card is incorrect, then you should speak with an ISS Advisor as soon as possible.  If you have changed your visa status while inside the U.S. or replaced a lost or stolen I-94 card, then you will have an I-797 Notice of Action document. The bottom right section of the I-797 is essentially your I-94 card, complete with an I-94 number.

Passport  Do not let your passport expire.  You cannot work with an expired passport.  In order to enter the U.S., your passport should be valid for at least 6 months into the future.  Extend your passport 6 months prior to the expiration date.

J-1 and J-2 Visas  The visa is a travel document that must be valid in order for you to enter the U.S. 11

 It is okay for your visa to expire while you are in the U.S. since it does not indicate your eligibility to remain in the U.S. Your eligibility to remain is indicated by the ―D/S‖ on your I-94 card and the program end date on your DS-2019. However when you leave, you will need a new visa to enter the U.S.  Pay attention to the number of entries into the U.S. permitted on your visa. The letter ―M‖ on your visa indicates that you are eligible for multiple entries during the validity period of the visa. Otherwise, you are limited to the number of entries listed on your visa. After that number is reached, you must obtain a new visa even if the previous visa had not expired.  It is acceptable for your visa to have another school's name on it.  Please contact ISS if you plan to travel to Mexico or Canada with an expired visa.

Travel  An International Student Advisor should sign the travel section of your DS-2019 before you leave the U.S.  The signature is valid for up to one year or until you graduate or the program end date on your DS-2019 is reached. The signature is valid for 6 months if on Post Completion Academic Training.  Be sure to re-enter the U.S. using your J-1 visa.  Possession of two Visas: Students who possess both an F visa and some type of other Visa should be very careful to enter the U.S. on the F-1 visa for the duration of their program. If you enter the U.S. on any other Visa category during your program, your F-1 status will be terminated.  ISS encourages international students traveling outside Bryan/ College Station, but inside the U.S., to carry their original passport, I94 and Certificate of Eligibility (I-20 or DS-2019) in order to clearly identify you as a student and to provide immediate identification of your nationality.  Always maintain a copy of your original documents in a safe location.

days of moving can result in the loss of your immigration status.  You are not permitted to report a Post Office (P.O.) Box or a TAMU office address as your physical address.  You are also required to report a Foreign Permanent Address outside the United States to which you intend to return. To update the Foreign Permanent Address, send an e-mail to iss@tamu.edu and include your legal name, UIN and address.

Full-Time Enrollment

J-1 students must enroll in the following number of hours each semester:

Minimum required credit hours Student Type Graduate Undergraduate Full Time at English Language Institute

Fall and Spring Semester 9 12

10 Week Summer Session 6* 8*

5 Week Summer Session 3* 4*

Not Applicable

*Required only during first and last semesters

 If you are unable to enroll full-time: contact ISS before the semester begins or you drop any classes.  Reduced Course Load: You may apply for a Reduced Course Load if you : a) are experiencing academic difficulty in the initial year or are improperly placed in a course, b) have a documented medical necessity to under-enroll, or c) you are graduating in the current semester. Check with ISS before dropping below full-time hours.  Co-Enrollment: To take classes at another school, including the TAMU English Language Institute, during the summer or in conjunction with your TAMU classes, you must complete a Co-Enrollment form. Co-enrollment must be authorized by ISS. During the Fall, Spring first or last semesters, you must take more than half of your credits at TAMU.  Only 3 hours of distance learning or on-line education courses may count towards the fulfillment of your full-time enrollment requirement for each semester.  Change of Degree Level: J-1 students are not allowed to matriculate to a lower degree level without Change of Degree level must be submitted to ISS prior to the 5th class day of the current semester.

Employment  Employment eligibility is dependent upon your legal J-1 status and your enrollment at Texas A&M University. 13

 J-2 dependents are permitted to apply for work authorization from DHS. Refer to J-2 Work Authorization page in the Employment section of the ISS website.  On-Campus Work o J-1 students are eligible to work on-campus for up to 20 hours per week during the Fall and Spring semesters and full-time (40 hours) during vacation periods and summer. o Your employing department must request certification of your eligibility to work through the Employment Eligibility Certification (EEC) system before you begin your employment. o Graduate students must remain enrolled full time for any semester in which they plan to work as a graduate assistant. Graduate students should check with the Office of Graduate Studies (http://ogs.tamu.edu/) for other regulations that may affect their ability to work.  Off-Campus Work o J-1 students must obtain proper work authorization from ISS and/or DHS prior to working off-campus. o ―Work‖ is considered anything for which you are compensated, such as being given cash, food, or room/board. o Speak to ISS concerning Academic Training or economic hardship work authorization. These options permit you to work offcampus both before and after your graduation while maintaining your J-1 status.

Pursuit of Objective  You must pursue the objective listed on your DS-2019.  Do not change your objective (major, degree level, etc) or category (e.g. student to researcher) prior to getting special authorization from Sponsored Student Programs and from an ISS Advisor.

Health Insurance  J-1 exchange visitors and their J-2 dependents are required by the U.S. Federal Government to maintain adequate health, accident and repatriation insurance at all times.  Your J-1 status will be terminated if you willfully do not maintain the required insurance.  For information about health insurance verification at Texas A&M, please visit the Health Insurance section of the ISS website.  J-1 students and their dependents are ineligible for public assistance. Do not use public assistance or welfare.

Two-Year Home Residency Requirement  You and your dependents may be subject to the two-year home residency requirement.

Dependents  J-1 students are permitted to have a spouse and/or unmarried children under the age of 21 accompany them to the U.S. Information about this process can be found on the Inviting Dependents page under Immigration on the ISS website. This information is indicated on the student’s 2019 or visa.  Dependents in J-2 status must apply for work authorization in order to receive compensation for services. Any employment must be incidental to the J-1 student status.  Dependents are permitted to enroll full-time and/or pursue a degreeseeking program if they so choose.  Dependents in J-2 status may attend TAMU full- or part-time, if accepted, and may pursue a degree program if they prefer.  Dependents in J-2 status who wish to change their immigration status may review the information available on the Change of Status page within the Immigration section of the ISS website.

Sponsored Students  Sponsored students are funded by resources other than private or TAMU funds, such as foreign/domestic governments, companies, agencies, or institutions.  Sponsored students are responsible for following the federal regulations for their visa type.  In addition, sponsored students must meet with Sponsored Student Programs to discuss additional financial sponsor requirements or restrictions.

Health Insurance Per TAMU System Policy 26.99.01: ―International students who are not employed in graduate assistant positions entitling them to coverage under the system employee group health insurance program must be enrolled in the Texas A&M University System Student Health Insurance Plan (SSHIP).‖ The SSHIP is a plan specifically designed to provide affordable health insurance benefits to international students, as well as to meet the System and federal requirements. A careful evaluation of this policy is done every year to ensure that the students have minimal out-ofpocket expenses when illness or injury occurs. Enrollment in the SSHIP is automatic at the time of registration. Individually-purchased plans from vendors other than the Texas A&M University System provider (AIP) will not be eligible for a waiver of automatic enrollment in the SSHIP. For more details about the reasons for this change, go to the Health Insurance link at http:// international.tamu.edu/iss or contact healthinsurance@tamu.edu. Automatic enrollment in the SSHIP may be waived for international students only in the following two instances:  The student is sponsored by the United States Government, a foreign government recognized by the United States of America, or certain international, government sponsored or non-governmental organizations. Waivers will be based on the government or organization guaranteeing payment of all health care expenses including medical evacuation and repatriation. Documentation of guarantee must be presented to the TAMU Sponsored Student Programs office prior to registration.  The student is enrolled in employer-provided group health insurance coverage which includes medical evacuation and repatriation coverage. This includes Texas A&M employee coverage for graduate students and full-time employees. Documentation of health insurance coverage provided by an employer other than Texas A&M University must be submitted to healthinsurance@tamu.edu no later than 5 days before the first day of class in order to be considered for a waiver. 16

Note: Medical evacuation and repatriation insurance can be purchased from AIP to supplement employer-provided health insurance. Please go to http://www.TAMUINSURANCE.com for more information.

U.S. Income Taxes General Information  The U.S. tax year goes from January 1 to December 31.  The Internal Revenue Service (IRS) is the government agency charged with oversight of taxation in the US.  All international students, even those who earn no money in the U.S., must file tax form(s) at the end of every tax year.  Not filing tax forms, or filing them incorrectly, could result in penalties, including fines and interest on unpaid taxes and could also impact future immigration applications.  Save copies of all documents sent to the IRS, including tax returns and receipts, for at least seven years.  IRS Publication 519, US Tax Guide for Aliens, contains detailed information about the following: o The Substantial Presence Test to determine tax residency status o Instructions for Form W-4 o Items that are tax deductible  Do not use commercial tax preparation programs unless you are considered a resident for tax purposes.  In order to calculate the kind of tax you will pay and what kind of tax forms you will need to file, you must know whether or not you are considered a non-resident or resident for tax purposes.  Between February and April 15th each year, ISS sponsors information sessions on CINTAX. CINTAX, the tax preparation software provided free to international students by ISS, uses the Substantial Presence Test to determine tax residency status. o GLACIER, the online non-resident alien tax compliance system utilized by Texas A&M payroll offices, uses the Substantial Presence Test to determine tax residency status. Students employed by Texas A&M, or who receive a taxable scholarship/fellowship/ grant, will be asked by the respective payroll office to complete information online using GLACIER.  International students who are non-resident aliens for income tax purposes must complete Form 1040NR or 1040NR-EZ and Form 8843.

Taxes on Employment Income  When an employer hires you, you must complete the W-4 form to determine how much money should be deducted from your paycheck. 18

Form W-4  Do not use the instructional worksheets provided with Form W-4 to determine your withholding unless you are a resident for tax purposes.  Follow the instructions on the W-4 form itself, not the worksheets.  If you realize that you made an error on a Form W-4, you should submit a new Form W-4 to your payroll office.  In January, because of tax status employers complete at least one of the following summary statements for most of the money earned and taxes withheld for each employee: o W-2, for earned income; issued by January 31 o 1042-S, for taxable scholarships and other income affected by tax treaties; issued by March 15 o 1099-INT, for interest earned in financial accounts; issued by January 31

Taxes on Scholarships, Fellowships, Grants, and Stipends  Once you have accepted a scholarship, fellowship, grant or stipend, you will be asked to complete GLACIER to assist Texas A&M in determining if any money should be withheld for taxes.  If you are receiving one of these types of income from another US entity, you may be asked to complete a History of Presence Form to determine tax withholding.  You will only be taxed on the amount of money (from scholarships, fellowships or grants) that exceeds the total of your qualified school tuition and fees i.e. the 14% of the exceeded money other than tuition and fees. (For example, if you have a scholarship of $4000 and your tuition and fees total $3500, you only have $500 of taxable income [$4000 - $3500 = $500]). However, stipends will be taxed on the full amount.

Form W-8 BEN  If your country of citizenship has a tax treaty with the US, that exempts you from taxation on scholarships, fellowships, grants and stipends, GLACIER will produce a Form W-8 BEN.  To make sure you have the correct forms (concerning scholarships, grants, fellowships and stipends) on file with the main payroll office at the university, you should contact Texas A&M University Payroll Services (General Services Complex, Suite 1201) at payroll@tamu.edu or see their website: http://finance.tamu.edu/ payroll. 19

Taxes on Interest Income  Non-residents for tax purposes may not have to pay taxes on interest income earned at US banks.  You may need to complete Form W-8 at your bank to apply for this benefit.  If you do not pay taxes on interest income, you must explain this benefit on Form 1040NR or 1040NR-EZ at the end of the tax year.

Tax Deductions  At the end of the year, you may be able to claim tax deductions for money spent on books, tuition, required fees and school supplies if you have a scholarship that pays for these expenses.  If you plan to claim such exemptions/deductions, you should save all receipts, check stubs, and documents showing payment for these items.  This deduction cannot be applied to students who are funded solely by an assistantship.  Expenses, such as those for plane tickets, meals and hotel expenses to move to College Station, day care expenses for children, thefts or losses, non-reimbursed employee expenses and gifts to US charities may be tax deductible if you have the relevant receipts and paperwork and can prove how this money was spent.

Social Security (OASI) and Medicare (OAHI) Taxes  Social Security is a retirement system and Medicare is a health care program in the U.S.  All J-2 visa holders who have income must pay Social Security and Medicare tax.  F-1 and J-1 students working on or off-campus with DHS permission do not pay Social Security or Medicare taxes unless they are residents for tax purposes.  Contact your employer if Social Security and/or Medicare taxes are being deducted in error.

Selective Service ď&#x201A;ˇ ď&#x201A;ˇ

Selective Service (http://www.sss.gov/) is a national program in the U.S. to maintain a database of all eligible men who could be called to do mandatory U.S. military service in a time of national crisis. Texas A&M University requires all male employees between ages 18 and 25 to complete a "Certification of Registration Status." All international students, other than those in Asylee, Parolee, and Refugee status, should select that they are exempt from Selective Service when completing the Certification of Registration Status form.

English Language Proficiency ELPE requirements vary by degree level and department. Please visit MARS for specific information.

English Proficiency for Graduate Students  All graduate students must complete English Proficiency Certification before serving in a Graduate Assistant-Teaching or any other teaching position at Texas A&M.  Graduate students who have not met English Language Proficiency requirements must begin to take ELI courses no later than the second semester enrolled at Texas A&M.  Graduate students must meet either English Language Proficiency requirement before scheduling either the final examination for the Master’s degree or the preliminary examination for the Doctoral degree.

English Language Proficiency Exam (ELPE)  Your scores on the ELPE will determine whether you will be required to enroll at the English Language Institute (http://eli.tamu.edu/) for additional instruction, either on a part-time or full-time basis.  You will receive your test results and course placements in the Dean’s Office of your college (unless notified otherwise) several days after the test.  The ELPE contains three segments, which are described below. 1. Assessment of Writing Skills The composition assessment is a 30-minute written essay on an assigned topic. New test forms are used for each test administration. The writing topics are academically oriented. Multiple raters grade each essay. 2. Assessment of Grammar, Vocabulary, Reading Comprehension, & Listening Comprehension To prepare for this segment of the ELPE, you may utilize the following book, on reserve at the Sterling C. Evans Library and available in local bookstores: How to Prepare for the Michigan Battery. 3. Oral Skills Assessment a. The interview takes about ten minutes for undergraduates and 20 minutes for graduates. b. The interview is conducted by a panel of three trained people. c. All conversation in the interview room is part of the oral skills assessment. d. Students are required to read aloud, interact with the panel, and describe visual information. e. Students will be evaluated on fluency, language usage, and vocabulary. 22

Emergency Assistance Should an event occur where you feel your safety is threatened, report this incident immediately by calling emergency services through the 911 system. This system activates all emergency personnel -- fire, rescue, police, ambulance, etc. -- depending on the type of emergency. To activate the 911 system, dial 911 from a mobile phone or landline or 9-911 from campus phone and supply them with the following information: 1. Your name (you can also report anonymously) 2. Type of incident 3. Location of incident 4. Location where you are calling from (especially important with a cell phone because the emergency operator can't tell where you are calling from by the phone number) 5. Description of person(s) involved/description of property involved. In addition, there are other safety reminders and resources:

Online Reporting: University Police has an online reporting form that

can be found online at: http://upd.tamu.edu/OnlineReporting.aspx There is an option within this form to report anonymously. Verbal abuse, physical assault or threats should be reported. Your report may be helpful to someone else and to help create a safer environment for everyone. While you may believe you are the only person experiencing problems, there may be others. If the area is unsafe, the police need to have reports of incidents so they know that they need to increase patrols and watch for certain types of activity to protect everyone in the area. If you are uncomfortable calling the police on your own, please visit with an ISS advisor who can call with you.

Blue Light Telephones: On campus and in the Northgate area, you

can find emergency blue light telephones. These phones will allow you to make an emergency telephone call or a short telephone call to a non -emergency number if needed. The following link will take you to a map of the blue light telephones on/around campus: http:// upd.tamu.edu/images/bluephones.jpg More information regarding the phones and how to use them can be found on University Police's Website at http://upd.tamu.edu/EmergencyBlueLightTelephones.aspx.

ISS Emergency Phone: International Student Services also has an

emergency phone number that can be phoned 24 hours a day. If you need assistance in a life-threatening situation, always call 911 23

first. However, if you need assistance after notifying the police department or emergency personnel, and it cannot wait until normal office hours, please call ISS so that we can look for resources to assist you. The ISS emergency telephone number is 979-255-6005.

On Campus: Finally, if you observe any behavior by students, faculty

or staff on campus that is concerning, please complete a reporting form at http://tellsomebody.tamu.edu. In an effort to enhance already existing processes, and as a means to align Texas A&M University with emerging national standards relative to dealing with troubled and/or at risk faculty, staff, and students, an Interim Special Situations Team has been assembled. The charge of the Interim Special Situations Team is to assess circumstances, enhance communication, and initiate appropriate responses to specific behavioral problems that may involve threats to the safety and security of the University community.

Personal Safety  Post your house number, address, non-emergency telephone numbers, and all residents’ cell phone numbers in a central location in your home so that anyone needing to make an emergency call has this information immediately available.  Make sure your house number is clearly visible at night from the street, and that it is easy to see where your driveway joins the main road.  Use caution in giving personal information over the telephone or the Internet.  Shred documents containing personal information (address, ID numbers, phone number, etc.) before putting them in the trash.  Report missing credit and debit cards to your financial institution promptly.  Report a missing Aggie ID Card by contacting the 24-hour hotline at 979-862-4884.  Report missing immigration documents to ISS and police department.  Please inform ISS about safety concerns. During working hours, call the ISS office at 979-845-1824. After business hours, call the ISS emergency phone at 979-255-6005.

Transportation Texas A&M University’s Transportation Services provides free oncampus and off-campus bus transportation around campus and throughout the Bryan-College Station area. You can find full bus route information at http://transport.tamu.edu.  There is a public transit system in the Bryan-College Station area known as The District or Brazos Valley Transit. Multiple ride passes are available. You can find route information and times at http:// www.btd.org/BryanCollegeStation.htm.  Taxi services in this area are listed in the Contacts section at the end of this manual. Taxis are one of the most expensive means of transportation.  If you have a car, you may obtain a parking permit from Transportation Services in order to park on campus. There are different parking lots designated for students, staff, and faculty. For information on locations and cost, visit http://transport.tamu.edu/ .  In the State of Texas, you must have liability insurance BEFORE you can drive your car.  To purchase a bicycle, consult the telephone Yellow Pages under ―Bicycle‖ listings or you may find a used bicycle in the newspaper advertisements or at a garage or yard sale.  If you have a bicycle, be sure to wear a protective helmet while riding and lock up your bicycle whenever it is not in use.  Bicycles must observe the same traffic rules as automobiles. There are marked bicycle lanes on some streets. It is illegal to ride a bike on Texas Ave., University Drive, and College Ave.  Information regarding rules and regulations are available in the Texas Drivers Handbook and at http://transport.tamu.edu/bicycles.

Texas Identification (ID) Certificate  The Texas ID is a nationally accepted form of identification that can be used to establish your identity at airports, banks, when writing checks, etc.  It is recommended that all students and their dependents obtain either a Texas ID or Driver License since these documents are easier to replace in case of loss than a passport.  You can apply for a Texas ID at the Department of Public Safety (DPS) office, located at 2571 N. Earl Rudder Freeway in Bryan, TX or obtain more information at http://www.txdps.state.tx.us.  The Texas ID requires a valid proof of identity and a fee. 25

Texas Driver License  The Texas Driver License is a nationally accepted form of identification that can be used to establish your identity at airports, banks, when writing checks, etc.  You must have a Driver License to drive anywhere in the U.S.  It is recommended that all students and their dependents obtain either a Texas ID or Driver License since these documents are easier to replace in case of loss than a passport.  You can apply for a Texas Driver License at the Department of Public Safety (DPS) office, located at 2571 N. Earl Rudder Freeway in Bryan, TX or obtain more information at http://www.txdps.state.tx.us  To receive a Texas Driver License you must take a written exam and pass a driving exam.  Your Texas ID will only be valid for one year, after which you will have to apply for renewal in person at the DPS Office. ISS recommends that you apply for renewal before your ID expires.

Instruction Permit  If you do not currently have a valid Driver License, you will need to apply for an Instruction Permit in order to practice for your exam.  To obtain the Permit, present proof of identity, complete the required forms, pay the required fee and pass the written and visual examinations.

How to Obtain a Texas Driver License  Submit proof of identity, including all of your immigration paperwork, such as the I-20, DS-2019, I-94, U.S. Visa, and your Passport.  Canadian citizens should provide an official birth certificate instead of a U.S. Visa.  Submit proof of a Social Security Number. If you do not have a Social Security Number, you will need to complete a Social Security Affidavit, Form DL-13.  If you own a vehicle, submit proof of Texas vehicle registration and liability insurance. Vehicle registration is done at the Brazos County Tax Assessor Collector's Office, located at 300 East William J. Bryan Parkway in downtown Bryan. Call 979-361-4470 for more information.  Submit a Driver License Letter issued by ISS. You can request this letter through the ISS Online Letter Request System.  Complete all required forms available at the DPS Office.  Submit the required fee.  Pass a vision examination, written test, and a driving examination at 26

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the DPS office. There is an extra examination fee for taking the driving test, and you will have to supply the vehicle. You can pick up a free Texas Driver’s Handbook with the information needed for the written examination at the DPS office, or you can download it at http://www.txdps.state.tx.us/ftp/forms/DLhandbook.pdf. Your Texas Driver License will only be valid for one year, after which you will have to apply for renewal in person at the DPS Office. ISS recommends that you apply for renewal before your Driver License expires. You will be fined if you drive with an expired Driver License. If you move or change your legal name, inform the DPS office of the change within 30 days. A new address or name change needs to be updated on both drivers’ licenses and ID cards. To do this you can go to the DPS office in Bryan or go to their website for more information http://www.txdps.state.tx.us/administration/ driver_licensing_control/. If you fulfill certain criteria, this change can also be done on-line. You can find a link with the FAQs regarding these issues from the Texas Department of Public Safety website at: http:// www.txdps.state.tx.us/administration/driver_licensing_control/faq/ faq.htm

Scholarships and Financial Aid  Do not accept any form of public assistance without first asking ISS about the consequences. It is possible that acceptance of public assistance would jeopardize your legal immigration status.  Department of Scholarships and Financial Aid at: https:// financialaid.tamu.edu ISS website at: http://international.tamu.edu/ iss/financial/financial.asp.

Definitions  Grant: A grant is money that does not have to be repaid. It is awarded as a means of partially meeting a student’s demonstrated financial need. Grants have may have additional eligibility criteria beyond financial need such as high school curriculum, major/ coursework, and career pursuits. Grants may be awarded for oneyear or may be renewable from year-to-year, if specific requirements are met. Grants may come from federal, state, or institutional sources.  Payment Plans: Students who experience temporary financial difficulties should contact the Student Business Services (SBS) to discuss the possibility of signing up for a payment plan to pay their university bill.  Scholarship: Scholarships are designed to recruit, reward, and assist students in pursuing academic excellence and to help offset the cost of education. Scholarships are often awarded on the basis of academic criteria, but might also consider financial need, campus/ community activities, leadership positions and work experience. Scholarships do not need to be repaid but may have specific criteria for students to remain eligible (i.e. grade point average, major, etc.). Scholarships may come from University as well as outside sources. Scholarships may be awarded to undergraduate, graduate, or professional students. Cash awarded to students as a prize or in a contest are considered scholarships if the funds are provided specifically for educationally-related expenses.  Short Term Loans: Loans available for optional fees, such as dorm fees, meal plans, parking, etc. To qualify for a Short-Term Loan, you must be a half-time student (6 hours for undergraduate/ 4 hours for graduate – fall and spring/ 2 hours for graduate – summer) and clear of all past due loans and blocks. For any unpaid balance after your due date on your Short-Term Loan the interest rate will increase to 15% per annum. You will be blocked from receiving other ShortTerm Loans and blocked from registration and requesting your transcript. Additionally, your credit report will reflect the default on your Short-Term Loan. 28

Important Contacts Police Departments Bryan Police Department - Bryan police departments will respond to any situation within the respective city limits. They may also issue moving vehicle violations within the city limits. Location: 301 S. Texas Ave, Bryan, TX 77803 Phone: (979) 209-5301 Fax: (979) 209-5303 Website: http://www.bryantx.gov/departments/?name=police College Station Police Department - College Station police departments will respond to any situation within the respective city limits. They may also issue moving vehicle violations within the city limits. Location: 2611A Texas Ave South, College Station, TX 77840 Phone: (979) 764-3600 Website: http://www.cstx.gov/home/index.asp?page=334 Texas A&M University Police Department - Texas A&M police department will respond to any incident involving a current student. They also issue moving violations and parking tickets on campus. Location: 1111 Research Parkway, 1231 TAMU, College Station, TX 77843-1231 Phone: (979) 845-2345 Website: http://www.tamu.edu/upd On-Line Reporting Form: http://www.tamu.edu/upd/formsmain.htm Texas Department of Public Safety (DPS) - The Texas Department of Public Safety mainly patrols the highways, county roads and incidents that happen outside the city limits. Sheriff offices will also respond to any calls for assistance and patrol roads inside and outside of the city limits. Location: 2571 North Earl Rudder Freeway, Bryan, TX 77803 Phone: 979-776-3110 Website: http://www.txdps.state.tx.us/ Texas Driver License Handbook: http://www.txdps.state.tx.us/ftp/forms/DLhandbook.pdf Texas Driver License Division Fees: http://www.txdps.state.tx.us administration/driver licensing_control/dlfees.htm

Emergency Assistance Emergency assistance is a general phone number. You may dial 911 anywhere inside the U.S. and an emergency response will be provided 29

to you. The department that responds to your emergency will depend on the type of emergency and the location. Emergency Off-Campus Phone - 911 Corps of Cadets Escort - A member of the Corps of Cadets will meet you anywhere on-campus and escort you for free to any on-campus location. Phone: 979-845-6789 Hours: 24 hours a day Texas A&M University Emergency Contact Information Emergency On-Campus Phone: 9-911 Website: http://www.tamu.edu/home/aboutam/emercontact.html

Healthcare Urgent Care - Urgent Care is a type of medical care that does not require an appointment to see a doctor. It is most beneficial to use this service after the doctor office is closed on weekdays, weekends or on holidays.  Brazos Valley Urgent Care: http://www.bvuc.net/ A.P. Beutel Health Center - A.P. Beutel Health Center is a medical clinic that provides all types of care and is available to all current students, but not to their dependents. Location: Building 520 on campus Phone (Information): 979-458-8316 Phone (Appointments): 979-458-8250 Services are provided to students only (not to family members). Hours: Monday – Friday, 8:00am to 5:00pm Website: http://shs.tamu.edu Hospitals and Hospital Emergency Rooms - Hospitals provide overnight care, an environment for day surgeries and extensive equipment for medical testing. St. Joseph's Hospital (Bryan) – 979-776-3777 The Med (College Station) – 979-764-5100 The Physicians Center Hospital – 979-731-3100 Medical Clinics - Most doctors have an office where they will schedule appointments to see patients. The primary difference between Urgent Care and Medical Clinics is that you will have one doctor assigned to you at a Medical Clinic and that doctor will be the one that manages your healthcare. At an Urgent Care facility, there is not long term care available. 30

   

Care Plus Medical: 979-774-7587 Care Plus Dental: 979- 774-1255 Scott and White (College Station): 979-691-3300 or 1-800-229-1212 Texas Avenue Medical Clinic (Bryan): 979-779-4756

Student Counseling Services - Student Counseling Services is available to all current students and provides many services- from career guidance to assistance with stress or anger management or other emotional illnesses. Location: B103 Cain Hall, Texas A&M University campus Phone: 979-845-4427 Help Line: 979-845-2700 (After 4pm on weekdays and 24 hours on weekends) Website: http://scs.tamu.edu/

Off-Campus Resources If you will be living off campus, you may be required to register independently with the services listed below. Atmos Energy - Atmos Energy provides natural gas service to College Station. To request service by phone: 800-460-3030 To request service online: http://www.atmosenergy.com/home/cs/index.html Brazos County Tax Assessor Collector's Office - If you have a car and live in Brazos County, you are required by state law to register and pay an annual tax to the Brazos County Tax Assessor Collector’s Office. Location: 300 East William J. Bryan Parkway, Bryan, TX Phone: 979-361-4470 Bryan Utilities - Bryan utilities provides water, sewer, trash pick-up and natural gas service to the city of Bryan and Brazos County. Location: 205 East 28th Street, Bryan, TX 77803 Phone: 979-821-5700 Hours: Monday to Friday, 7:00 a.m.-6:00 p.m. Website: http://www.btutilities.com/index.html College Station Utilities - College Station utilities provides water, sewer, trash pickup and natural gas service to the city of College Station. Location: 310 Krenek Tap, College Station, TX 77840 Phone: 979-764-3535 Hours: Monday to Friday, 8:00 a.m.-5:00 p.m. Website: http://www.cstx.gov/index.aspx?page=3267 31

Off-Campus Dining Convention and Visitors Bureau List of Restaurants: http://visitaggieland.com/Restaurants.aspx?main=62-pnl U.S. Postal Service Website: usps.com

Transportation There are many options for taxi services in Bryan/College Station. The office of International Student Services does not promote or support any of these services. Listed below are university or city organizations that provide transportation around B/CS and the area. Carpool - On-campus organization offers a free, safe, and nonjudgmental ride home in the Bryan/College Station area. Phone: 979-693-9905 Hours: Thursday â&#x20AC;&#x201C; Saturday, 10:00pm to 3:00am Easterwood Airport Location: 1 McKenzie Terminal Blvd., College Station, TX 77845 Phone: 979-845-4811 Website: http://www.tamu.edu/easterwoodairport/ Greyhound Bus Terminal Location: 405 E 29th St., Bryan, TX 77803 Phone: 979-779-8071 Website: http://www.greyhound.com/ Ground Shuttle Service Area: Shuttles patrons between Bryan/College Station and the Houston airports Website: www.groundshuttle.com Phone: 979-739-2836 The District Service Area: Bryan/College Station and multiple major cities in Texas Website: www.btd.org Phone: 979-778-0607 University Transit Service Phone: 979-847-RIDE Website: http://transport.tamu.edu/transit.aspx

TAMU Resources Adult, Graduate, and Off-Campus Student Services Location: CAIN Hall Phone: (979) 845-1741 Website: http://studentlife.tamu.edu/agoss/ English Language Institute Location: English Language Institute, Dulie Bell Building 205 Phone: 979-845-7936 Fax: 979-862-4326 E-mail: eli@tamu.edu Website: http://eli.tamu.edu Honor Code Website: http://www.tamu.edu/aggiehonor/know.html Howdy Portal: Website: http://howdy.tamu.edu International Student Services (ISS) Location: 1st Floor Bizzell Hall East Phone: (979) 845-1824 Emergency Phone: (979)255-6005 Fax: (979)862-4633 Website: http://international.tamu.edu/iss E-mail: iss@tamu.edu Jobs for Aggies Website: https://jobsforaggies.tamu.edu Texas A&M Libraries Website: http://library.tamu.edu/ Measurement and Research Services Location: General Services Complex, 750 Agronomy Road, Suite 1101 Phone: 979-845-0532 E-mail: mars@tamu.edu Website: http://www.tamu.edu/marshome/

Office of Graduate Studies Location: 302 Jack K. Williams Administration Building Phone: 979-845-3631 Fax: 979-862-1692 Email: ogs@tamu.edu Website: http://ogs.tamu.edu Office of the Registrar Final Exam Schedule: http://admissions.tamu.edu/registrar/General/FinalSchedule.aspx Scholarships and Financial Aid Office Location: 2nd Floor, The Pavilion Phone: (979)-845-3236 Fax: (979)-847-9061 Email: financialaid@tamu.edu Website: https://financialaid.tamu.edu Sponsored Student Programs Location: 3rd Floor Bizzell Hall West Phone: (979) 845-2550 Fax: (979) 862-7170 Student Counseling Services Location: Cain Hall Phone: (979) 845-4427 After Hours Emergency Phone: (979) 845—2700 Website: http://scs.tamu.edu/ Texas A&M University Payroll Offices Engineering Payroll: 458-7493 (all engineering departments) Texas Agriculture Experiment Station Payroll: 845-4775 (all agriculture departments) Health Science Center Payroll: 862-2189 Food Services Payroll and Personnel: 458-1890 Texas A&M University Main Payroll Office: 845-2711 (all other campus departments) System Administration and General Offices (SAGO) Payroll: 458-6119 University Writing Center Location: Sterling C. Evans Library Phone: (979) 458—1455 Fax: (979) 458—1466

Al salaam a’alaykum ~ Namaster ~ Vanakkam ~ Dia Duit ~ Ola Adaab ~ Kem Che ~ Namaskar ~ Baagunnara ~

CiaoNamaskkaram ~ Ni Hao ~ Nei Ho ~ Konnichiwa ~ Hoezit

Ahn nyeong ha se yo ~ Hola ~ Barev ~ Hello ~ la Orana ~ AlohaSalut ~ Guten Tag ~ Hafa Adai ~ Gruess Gott ~ Kia o Ra Moin Moin ~ Ahoj ~ Minjhani

Boke ~ Buna ~ Shalom ~ Heisan ~ Boas God dag ~ Moni Mayi! ~Mambo ~

~Ciao ~ God dag~Salaam Zdravstvuyte ~ Saluton ~ Haja ~

bar ~ Merhaba Mabuhay ~ Jambo ~ Aloha ~ Mbote ~Apa Kabar ~

Mingalar~ Laba diena ~ Namaskaram ~ A’yubowan ~

Dzien dobry ~ Sawadeeka ~ Sawadeekrap ~ Jonapot naput ~ Dobry den~ Dobriy ranuke ~ Labdien ~ Yia sou Moni Bambo! ~ Moni Mayi! ~ Niltze ~

Boke

~ Merhba ~ Mambo ~ Grutzi ~ Haja ~ Moien ~ Talofa ~

Malo e leilei ~ la Orana ~ Kia ora ~ Hoezit ~ Sabaidee ~ Zdravo ~ Namaskara ~ Sain baina uu ~ Zivjo ~ Dia Duit ~ Roj Bas ~ Nde-ewo ~ Kaixo ~ Helow ~ Chao ~ Zdraveite ~ Gamardjoba ~ Apa Kabar ~ Dzien dobry ~ Sawadeekrap ~Ya’at’eeh ~ Moni Bambo! ~ Moni Mayi! ~ Niltze ~

Boke

~ Merhba ~

OI ~ Mambo ~ Grutzi ~ Haja ~ Moien ~ Talofa ~ Malo

e leilei ~ la Orana ~ Kia ora ~ Hoezit ~ Sabaidee ~ Zdravo ~ Namaskara ~ Sain baina uu ~ Zivjo ~ Dia Duit ~ Roj Bas ~ Nde-ewo ~ Kaixo ~ Helow ~ Chao ~ Zdraveite ~ Gamardjoba ~ Apa Kabar ~ Dzien dobry ~ Sawadeekrap ~ Ya’at’eeh ~

Ahnnyeong ha se yo ~ Hola ~ Barev ~

Hello ~Salut ~ Guten Tag ~ Hafa Adai ~ Gruess Gott ~ God dag ~

International Student Services Texas A&M University 1st Floor Bizzell Hall East 1226 Tamu College Station, TX 77843-1226 P:(979)845-1824 F: (979)862-4633 International.tamu.edu/iss