Formals Policy

• Hosts of such events are responsible for the actions and safety of their guests and must be aware of the liabilities assumed in serving alcohol to others and the liabilities assumed in providing a location or event where alcohol will be consumed; • The host organizations must provide a minimum of 5 TIPS Team Members or 10:1 maximum guest-to-TIPS Member ratio. Uninitiated members of Greek Letter Organizations may not serve as a TIPS member. • Contact the Office of Leadership & Engagement for a list of students who are TIPS trained. TIPS Team Members do not have to hold membership in the organization which is hosting the event. • The minimum amount of TIPS Team Members, should perform their duties as follows: o Two TIPS Team Members at the front entrance of the house or venue checking IDs, cross-referencing guests with the pre-approved guest list, providing wristbands to 21+ year-olds, directing 21+ individuals with alcohol to the designated bar area, verifying approved beer cans and alcohol content, calling Campus Safety to assist intoxicated individuals per TIPS training, and turning away individuals not on the guest list, including host organization members; o One TIPS Team Member at the designated bar area serving 21+ year old individuals with wristbands one drink per hour; o One TIPS Team Member by the stairs to prevent individuals from going upstairs unless the only bathroom in the location is upstairs then they will monitor bathroom usage (in the case of the 18th Street Commons Community Building, this member can be an extra “floater” or assist at the bar area); o One TIPS Team Member who acts as a “floater” and whose responsibility it is to assist the members at the front door, at the designated bar area, checking on the safety and security of guests as well as policy compliance checks; o Note that Campus Life staff will be informed of the TIPS Team Member names and will seek these individuals as the main point persons for policy compliance enforcement. • Hosts of the Social Event are responsible for the oversight of guests’ actions, including members of the organization e.g., excessively loud noise, conduct unbecoming, underage individuals consuming alcohol. Hosts are also responsible for restoring the venue, including the outside of the venue, to its original state as approved by The Office of Residence Life and the Department of Facilities Management. Host organizations assume all costs for any clean up or repairs found the day after the event. • Students may not leave the Social Event and return with more alcohol. Students may not arrive to the Social Event after two (2) hours into the Event. • Unused alcohol shall not be returned to guests until the following day or may be disposed of by the TIPS Team at the conclusion of the event. • Receiving approval for a Social Event indicates an agreement on the part of the members of the organization to adhere to the Code of Student Conduct, and the Social Event Policy as outlined above. Susquehanna University’s university officials, including student staff and Campus Safety Specialists who are acting in performance of their duties, reserve the right to perform policy compliance and safety and security checks for the duration of the event. Failure to cooperate with university officials or failure to adhere to the policies as outlined above may result in the Event being shut down early and may result in disciplinary action through student conduct and/or preclude the host organization from hosting future registered events.

FORMALS POLICY

Policy Statement

All organization formals taking place on or off campus with or without alcohol present are to be registered with the Office of Leadership and Engagement using the Presence Event Registration Form three weeks prior to the formal taking place. Organization members must use third party transportation to and from off campus venues if alcohol is being served. In addition to following the “Social Event Policy” as outlined in the student handbook under policies for students and student organizations, organizations must submit copies of any contracts, prior to signing them for review by the Office of Leadership & Engagement, pertaining to vendor, venue, and transportation. Completed contracts are to be uploaded and submitted with the Presence Event Registration Form.

Who is Governed by This Policy?

This policy applies to all university student organizations recognized by the Student Government Association, Greek letter organizations, and varsity athletic teams.