Social Event Policy

All organizations, clubs, teams or groups of students who are perceived as functioning as an organized entity, will be held responsible for the behavior of their affiliates (including current students, alumni or guests), particularly when their actions evolve from or are in any way related to their association with or activities of that group. Affiliates of a group or perceived group who act in concert to violate university or state regulations may be given joint responsibility for such violations. Affiliates of a group or perceived group that condone or encourage behavior that violates university or state regulations may be given joint responsibility for such violations.

ORGANIZATIONAL GOVERNANCE AND MEMBERSHIP

Students are expected to know and abide by the regulations governing student organizations/groups including, but not limited to, groups recognized by the Student Government Association (SGA), Greek Letter Organizations, athletic teams/clubs and national honor societies/clubs. Failure to abide by these regulations may result in action through the Student Conduct System. Accepting membership into an organization that is currently not eligible to recruit new members, due to the group's suspension or withdrawal of recognition, is a violation, and any individual found responsible for such affiliation will be held accountable.

SOCIAL EVENT POLICY

The university has adopted the following guidelines, in an effort to promote safety and adherence to state law and local ordinances at organization-sponsored events at Susquehanna University where alcohol will be served. These guidelines apply to all university student organizations recognized by the Student Government Association, GreekLetter organization, and varsity athletic teams. All events shall comply with the Susquehanna University rules and regulations as set forth in this Student Handbook, as well as federal, state, and local laws. An organization that plans to have a Social Event must complete the Event Registration Form and meet the following requirements:

Alcohol Control

• Distributing alcohol through a common source, including bulk quantities (e.g., kegs, jungle juice, coolers), which are not being served by a licensed and insured third party vendor, are prohibited. The only acceptable means of distributing alcohol is described below. • No alcoholic beverages may be purchased using organization funds, or funds pooled by members or guest (e.g., admission fees, cover fees, collecting funds though digital apps), nor may an individual purchase/provide alcoholic beverages on behalf of the organization. • Alcohol may be brought to a Registered event (BYOB) by individuals who are both: o 21 years old or older and, o Appear on the registered event guest list (including members of the host organization). • Alcohol being consumed at the Social Event, must only be consumed by the 21+ year old who brought it to the Social Event. • No person under the legal drinking age may possess, consume, provide or be provided alcoholic beverages. • Organization members and guests must follow the federal law regarding illegal drugs and controlled substances. No person may possess, use, provide, distribute, sell and/or manufacture illegal drugs or other controlled substance while at any Social Events. • The total amount of alcohol at the event may not exceed four portions per 21+ year old who appears on the guest list. • Alcoholic Beverages: o 12-ounce beers or spiked seltzer, 187-mL wine, or 8-ounce malt liquor per 21+ year old who is present. Guidelines for beverages are as follows: § Must be in cans, paper, or plastic containers. No glass; § Must be a single serving container; § May not exceed 6% alcohol content; § All containers must be sealed. Any container that has been opened will not be accepted at the entrance;

§ At the event, a 21+ year old may receive and be in possession of only one beverage at a time; § Students may only consume one beverage per hour while the event is in session; § Alcoholic beverages may not be served until the official start time of the event; § Alcohol may not be served to any person who is visibly intoxicated or does not have a 21+ wristband; • Members of host organization or guests must not permit, encourage, coerce, glorify or participate in any activities involving the rapid consumption of alcohol, such as drinking games. One designated “bar area” must be delineated where alcohol is to be served. o The designated bar area must be supervised by a trained TIPS Team Member at all times; • Alcohol may not be consumed on campus grounds outside of the residence halls or other designated areas without prior written approval from the Office of Student Leadership & Engagement.

Scheduling of Social Events

• Registered Events may only be held in the 18th Street Commons Community Building, University Avenue houses or the Phi Mu Delta House or a location approved by the Dean of Students & Campus Life; • Greek Letter Organizations must file a valid Host Liquor Liability Insurance with the Office of Leadership & Engagement (contact your organization to request a copy); • The number of Social Events permitted each semester is based on the organization's demonstrated ability to effectively register and manage its Social Events; • Social Events may only be held when the fall and spring academic terms are in session. They may not be held during midterm examination periods, reading days, final examination periods, or, for Greek Letter Organizations, during any event or activity related to the new member joining process or new member education activities.; • Proper registration must be filed by noon, five (5) business days prior to the function (e.g., Student organizations requesting an event for Friday or Saturday must register by 12 p.m. on Monday of the same week). The registration form will include the guest list, TIPS Team Members, any contracts related to the Social Event (off campus social events must be registered three weeks in advance, see Formal Policies); • Any event where alcohol is present may not be advertised, must be by invitations only, and the host organization must utilize a guest list system; • Attendance at Social Events is limited to 2:1 maximum guest to member ratio, and must not exceed local fire or building code capacity of the venue; • Social Event Hours: o Authorized Social Events will be scheduled for no more than four-hour periods on Friday evenings, Saturday afternoon or evenings, or Sunday afternoons; o Registered Events starting Friday and Saturday night must end by 2 a.m. no matter what the start time is; events on Sunday must end by 8 p.m. o Any considerations outside of these parameters may be requested and will be reviewed on a case-by-case basis through the Office of Leadership & Engagement.

Management of Social Events

• Guests may only enter Social Events from the front entrance of the house or venue. Guests of University Avenue houses and the Phi Mu Delta house are not permitted upstairs for the duration of the Event; • All guests, including organization members, are required to carry their Susquehanna University ID or SU Guest pass on their person or will be asked to leave by a TIPS Trained Member; • A copy of the approved guest list must be available at the door for the duration of the function. Only students who are on the approved guest list are permitted to attend the function; • All non-SU guests must be at least 18 years old, on the approved guest list, have a valid SU Guest Pass (Please see the Guest Pass Policy in this Handbook), a valid form of ID, and an SU student present at the Social Event who is responsible for the actions of the guest. Non-SU guests may not receive a wristband or be served alcohol; • Individual organizations are responsible for assembling a TIPS (Training for Intervention Procedures) Team who will remain sober and manage the operations of the event. The names of TIPS Team Members must be provided on the registration form. The TIPS Team should be composed of members who have had TIPS training authorized or provided through the Office of Leadership & Engagement. The TIPS Team will ensure compliance with alcohol and occupancy restrictions as outlined above. Each organization is expected to abide by the event management policies set forth by its national/international organizations (if applicable);