May 2015 Board Packet by Stark Library Board of Trustees

STARK COUNTY DISTRICT LIBRARY CANTON, OH BOARD OF TRUSTEES MEETING May 19, 2015

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of Trustees Agenda May 19, 2015 Main Library-James M. Conley Board Room Canton, Ohio 5:00 p.m. I.

Public Comments

II.

Board President Comments

III.

Staff Reports A. Tena Wilson, Executive Director B. Russ Humerickhouse, Fiscal Officer C. Tammy Long, Mobile Services

IV.

Consent Calendar A. Minutes of April 21, 2015 Meeting B. April Financial Report C. April Gift Report D. Monthly Training Report E. Monthly Human Resources Report

7 14 22 23 27

Building and Grounds Committee Report

VIII.

Old Business A. Plain Local Schools Partnership Agreement Renewal Resolution

IX.

New Business

XI.

Adjournment Next Meeting June 16, 2015

The Smart Store® Monthly Visits 2013

2014

2015

160,000 140,000

Library Visits

120,000 100,000 80,000 60,000

Online Library Visits

40,000 20,000 ‐ Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Main Library Mobile Services Jackson Township P Si Perry Sippo Plain Community North Lake Community East Canton DeHoff Memorial Madge Youtz Sandy Valley Library Visits

YTD 2014 122,302 62,519 42,169 39 978 39,978 36,603 39,905 36,590 22,497 17,324 17,524 16,458 453,869

YTD 2015 120,116 77,735 44,623 38 963 38,963 38,172 37,584 33,710 21,845 18,164 17,854 14,542 463,308

% Change ‐1.8% 24.3% 5.8% 2 5% ‐2.5% 4.3% ‐5.8% ‐7.9% ‐2.9% 4.8% 1.9% ‐11.6% 2.1%

Mar 2014 31,335 22,613 10,638 10 545 10,545 10,225 10,197 9,662 6,449 4,835 4,600 4,123 125,222

Online Library Users Sessions/Visits Pageviews

YTD 2014 YTD 2015 ‐ 66,615 173,125 137,643 301,904 294,668

% Change

Mar 2014 Mar 2015 % Change ‐ 15,808 42,992 32,948 ‐23.4% 71,631 71,281 ‐0.5%

‐20.5% ‐2.4%

Mar 2015 30,165 20,885 11,745 10 415 10,415 10,327 10,205 8,839 5,868 4,605 4,696 3,880 121,630

Dec

% Change ‐3.7% ‐7.6% 10.4% 1 2% ‐1.2% 1.0% 0.1% ‐8.5% ‐9.0% ‐4.8% 2.1% ‐5.9% ‐2.9%

The Smart Store® Monthly New Cardholders 2013

2014

2015

2,500 2,000 1,500 1,000 500 ‐ Jan

Feb

Mar

Apr

May

New Cardholders

2014 YTD 2015 YTD 3,327 3,192

Total Cardholders Total Cardholders SCDL Service Area % Cardholders

180 157 180,157 240,131 75.0%

Jun

Jul

% Change ‐4.1%

Aug

Sep

Apr 2014 763

Oct

Nov

Apr 2015 828

Dec

% Change 8.5%

The Smart Store® Monthly Circulation 2013

2014

2015

400000 350000 300000 250000 200000 150000 100000 50000 0 Jan

Mobile Services Main Library O li R l Online Renewals North Jackson Township Lake Community Perry Sippo Online Downloads Plain Community Sandy Valley Madge Youtz East Canton DeHoff Memorial ECRC Circulation Total

Feb

Mar

YTD 2014 251,244 219,149 105 553 105,553 100,181 84,257 99,939 74,598 60,256 46,253 41,570 25,117 26,931 19,016 3,662 1,157,726

Apr

May

YTD 2015 288,108 286,671 125 984 125,984 96,832 90,292 88,944 76,399 73,245 47,302 45,335 36,970 26,064 25,780 2,167 1,310,093

Jun

Jul

% Change 14.7% 30.8% 19 4% 19.4% ‐3.3% 7.2% ‐11.0% 2.4% 21.6% 2.3% 9.1% 47.2% ‐3.2% 35.6% ‐40.8% 13.2%

Aug

Sep

Apr 2014 67,327 51,026 26 525 26,525 23,777 19,899 23,249 18,132 14,861 10,329 10,083 6,358 6,285 4,290 742 282,883

Oct

Nov

Apr 2015 70,050 69,114 31 871 31,871 24,400 21,850 21,917 19,642 17,610 10,574 10,250 9,564 6,010 6,408 321 319,581

Dec

% Change 4.0% 35.4% 20 2% 20.2% 2.6% 9.8% ‐5.7% 8.3% 18.5% 2.4% 1.7% 50.4% ‐4.4% 49.4% ‐56.7% 13.0%

Average Circulation per Visit Mobile Services Sandy Valley Lake Community North Main Library Madge Youtz Perry Sippo Jackson Township DeHoff Memorial East Canton Plain Community

Apr 2014 3.0 2.5 2.4 2.3 1.6 1.4 1.7 1.9 0.9 1.0 1.0

Circulation per Hour Open

Apr 2015 3.4 2.6 2.5 2.4 2.3 2.0 1.9 1.9 1.4 1.0 1.0

Main Library Mobile Services North Lake Community Jackson Township Perry Sippo Sandy Valley Madge Youtz Plain Community DeHoff Memorial East Canton

Apr 2014 184 128 89 87 72 65 45 29 33 19 26

Apr 2015 249 133 92 82 79 71 47 43 34 29 25

Express Station Check Out, March 2015 Target for 2015 Express Station Check Out is 90% 2015 Target

0.9

Plain Community

0.492339545

Main Library

0.443778457

Jackson Township

0.405975799

Perry Sippo

0.315480122

Lake Community

0.253141946

North 0.15726921 0%

20%

40%

60%

80%

100%

The Smart Store® Monthly Program Attendance 2013

2014

2015

25,000 20,000 15,000 10,000 5,000 ‐ Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Average Attendance Adult Teen Children's Average Attendance Average Attendance

YTD 2014 13.7 24.5 19.5 18 9 18.9

YTD 2015 18.0 21.9 18.0 18 2 18.2

% Change 31.0% ‐10.6% ‐7.8% 3 5% ‐3.5%

Apr 2014 13.4 24.0 20.8 19 6 19.6

Apr 2015 19.1 31.7 18.7 19 3 19.3

% Change 42.9% 32.3% ‐10.3% 1 4% ‐1.4%

Program Attendance Adult Teen Children's Total Program Attendance

YTD 2014 6,304 3,650 43,406 53,360

YTD 2015 7,556 3,678 52,147 63,381

% Change 19.9% 0.8% 20.1% 18.8%

Apr 2014 2,033 1,174 12,416 15,623

Apr 2015 2,103 1,300 14,085 17,488

% Change 3.4% 10.7% 13.4% 11.9%

YTD 2014 YTD 2015 % Change Apr 2014 Apr 2015 Library Programs Adult 459 420 ‐8.5% 152 110 Teen 149 168 12.8% 49 41 Children's 2,221 2,893 30.3% 596 754 Total Library Programs 2,829 3,481 23.0% 797 905 With fewer better programs, the total number of Library Programs is expected to decrease.

% Change ‐27.6% ‐16.3% 26.5% 13.6%

The Smart Store® Monthly Computer Use 2013

2014

2015

30,000 25,000 20,000 15,000 10,000 5,000 ‐ Jan

Computer Use number of sessions

Feb

Mar

Apr

May

2014 YTD 2015 YTD 91,663 85,615

Jun

Jul

% Change ‐6.6%

Aug

Sep

Apr 2014 24,025

Oct

Nov

Apr 2015 22,739

Dec

% Change ‐5.4%

Computer Use* #S i # PC # Sessions # PCs 8,874 54 2,573 12 2,088 27 1,967 15 1,465 13 1,447 10 1,400 11 1,501 10 510 6 416 7 22,241 165 *does not include Children's AWE stations

A il 2015 April 2015 Main North Plain Community Perry Sippo DeHoff Memorial Madge Youtz Lake Community Jackson Township East Canton Sandy Valley

Stark County District Library Board of Trustees Minutes April 21, 2015 The Board of Trustees of the Stark County District Library met in regular session on Tuesday, April 21, 2015 at the Main Library. In attendance were board members Steven Pittman, Susan Rodgers, Bert Nero, John Mroczkowski, and Shawn O’Brien. Also in attendance were library employees Executive Director Tena Wilson and Fiscal Officer Russ Humerickhouse. Absent: Edmond Mack and Beth Borda The meeting was called to order at 5:00 p.m. by Board President Steven Pittman. Guests included several library employees. PUBLIC COMMENT  None BOARD PRESIDENT COMMENTS  President Steven Pittman said he was impressed with the library’s capital campaign request presented by Executive Director Tena Wilson before the Stark Community Foundation’s Capital Committee on April 14, 2015. EXECUTIVE DIRECTOR REPORT  Tena Wilson, Executive Director will present the library’s capital campaign presentation to the board tonight under new business. FISCAL OFFICER REPORT  Fiscal Officer Russ Humerickhouse reported that the Ohio House of Representatives Finance Committee accepted a substitute version of House Bill (HB) 64, the state’s biennial budget bill. This version includes a provision to increase the Public Library Fund (PLF) from 1.66% to 1.7% of the General Revenue Fund. 

Mr. Humerickhouse also reported that the Public Library Fund (PLF) is up from last April. Statewide year-to-date from 2014 to 2015, the increase is 6.765% and the Stark County District Library distribution based on the county formula has increased 6.424% from 2014 to 2015.

Board Minutes – April 21, 2015 Page 1 of 7

FACILITY DIRECTOR REPORT  Mark Saunders, Facilities Director updated the board on improvements to the facilities department. He emphasized service excellence as the focal point, and has developed a new management team. CONSENT CALENDAR  Minutes of the March 17, 2015, meeting was presented.  Financial Report for March, 2015 was presented. Resolution 2015-17 March 2015 Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR

AMOUNT

DESIGNATION

Jackson Customers

$409.00 Restricted:

Jackson Branch – Capital Fund

Genealogy Patrons

105.00 Restricted:

MONTHLY TOTAL

$514.00

YEAR TO DATE TOTAL

April Staff

Genealogy Department

$1,741.29

2015 Monthly Training Report

Hoffman, Julie

Conf. Date 03/17/15

Lioi, Marsha

03/17/15

DiMarco, Dayna

03/17/15

DiGiacomo, Marianna

03/17/15

Total

$ 4,393.34

Meeting / Conference Name

Sponsor

Location

Total

Beyond Book Displays: Helping the Reader Help Themselves Beyond Book Displays: Helping the Reader Help Themselves Building STEAM with Dia: The Whys & Hows of Getting Started Powerful Collaborations: Library-School-Community

Novelist

Webinar

Novelist

Webinar

Association for Library Service to Children Urban Libraries Council

Webinar

Board Minutes – April 21, 2015 Page 2 of 7

Partnerships McFarren, Jean

03/18/15

Wilkins, Linda

03/18/15

Wilson, Tena

03/18/15

Martin, Anne

03/19/15

Naylor, Cynthia

03/19/15

Wilkins, Linda Shaheen, Julia

03/20/15 03/23/15

Saunders, Mark

03/25/15

Szakacs, Jacquelyn

03/25/15

Henderson, Diane

03/25/15

Wingard, Jill

03/25/15

Kibler, Kathy

03/25/15

Koehler, Angela

03/25/15

Naylor, Cynthia

03/25/15

Shearer, Carol Ann

03/25/15

Murray, Lisa

03/26/15

Mawdsley, Shelia

04/01/15

Green, Rose Marie

04/07/15

Holland, Matthew

04/09/15

Racial & LGBT Microaggressions: An Introduction for Library Leaders Racial & LGBT Microaggressions: An Introduction for Library Leaders Library Leadership in a Digital Age The Pursuit of Happiness..Through Libraries The Pursuit of Happiness..Through Libraries HR Networking Event Early Literacy 101 CEO/Senior Management Breakfast Meeting Your Community's Demand for Books OLC Northeast Chapter Conference OLC Northeast Chapter Conference OLC Northeast Chapter Conference OLC Northeast Chapter Conference OLC Northeast Chapter Conference OLC Northeast Chapter Conference The 5 Tough Conversations New Managers Will Have Get Writing! Overcome Procrastination, Remove Roadblocks & Create a Map for Success Assumed Trust: What it is, How to Keep & Build it. Safety Council Luncheon: Driven to Distraction

LLAMA

Webinar

24.50

LLAMA

Webinar

24.50

Harvard University OCLC

Cambridge MA Webinar

$ 3,441.65 $

OCLC

Webinar

NEO-RLS Ohio Ready to Read SCSC

Akron, OH Columbus, OH Canton, OH

$ $

12.00 158.63

20.00

Novelist

Webinar

OLC

Kent, OH

164.27

OLC

Kent, OH

164.26

OLC

Kent, OH

OLC

Kent, OH

102.84

OLC

Kent, OH

102.84

OLC

Kent, OH

102.85

NEO-RLS

Webinar

25.00

NEO-RLS

Webinar

25.00

NEO-RLS

Webinar

25.00

SCSC

Canton, OH

INTERNAL TRAINING Board Minutes â&#x20AC;&#x201C; April 21, 2015 Page 3 of 7

March 19, 2015 Presenter: Dee Rondinella (Main Library)

Ohio Excellence

Dolores Brenton Julie Montoya

March 24, 2015 Presenter: Dee Rondinella (Main Library)

Ohio Excellence

Kimberlee Olexa Debra Pfendler Linda Shaheen Marian Sutton

March 26, 2015 Presenter: Dee Rondinella (Main Library)

Ohio Excellence

Maynard Hershberger Marsha Lioi Jackie Szakacs

APPOINTMENTS 03/25/15 03/26/15 03/28/15 03/30/15 03/30/15 03/30/15 04/13/15

Sharon Goodwin, Shelver/Substitute, Youth Services – Main, part time, 40 hours biweekly. Joshua Page, Shelver, Adult Services - Main, part time, 32 hours biweekly. Paula Sadler, Substitute Master, Adult Services – Main, part time, hours as worked. Brittany McMaster, Substitute, Jackson Township Branch, part time, hours as worked. Sarah Pool, Bachelor, Mobile Services – Main, full time, 80 hours biweekly. Kellie Thompson, Substitute, Lake Community Branch, part time, hours as worked. Kathleen Ellinger, Bachelor –SPARK Parent Partner, Literacy – Main, full time, 80 hours biweekly. DEPARTMENT/AGENCY/STATUS CHANGES

03/09/15 03/23/15 03/23/15 03/23/15 03/23/15 04/06/15 04/06/15

Joni Shaw, Bachelor - SPARK Parent Partner, Literacy – Main, part time, from 52 hours biweekly to 64 hours biweekly. Karen Ball, from Clerk to Bachelor, Technical Services – Main, part time, 56 hours biweekly. Mary Halley, from Substitute to Bachelor, North Branch, part time, from hours as worked to 48 hours biweekly. Deborah Russo, Clerk, from Youth Services – Main to Mobile Services – Main, full time, 80 hours biweekly. Stephen Clark, Clerk, Lake Community Branch, part time, from 52 hours biweekly to 60 hours biweekly. Matthew Holland, from Maintenance 2 to Maintenance Manager, Maintenance – Main, full time, 80 hours biweekly. John Schuette, from Maintenance 2 to Maintenance Manager, Maintenance – Main, full time, 80 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS

Board Minutes – April 21, 2015 Page 4 of 7

03/23/15 03/23/15 03/27/15 04/18/15 04/24/15

Melanie Bridges, Substitute, Lake Community Branch, part time, hours as worked, resignation. James Jones Jr., Maintenance 1, Maintenance – Main, full time, 80 hours biweekly, resignation. William Lembke, Maintenance 1, Maintenance – Main, full time, 80 hours biweekly, resignation. Nancy Metz, Clerk, North Branch, part time, 64 hours biweekly, retirement. Theresa (Tara) Bulicz, Payroll & Benefits Coordinator, full time, 80 hours biweekly, retirement.

Motion by John Mroczkowski to approve the consent calendar, Bert Nero seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT  Mark Saunders reported that the Building and Grounds Committee met last week. There are three ongoing projects that include the Cleveland Avenue Building (CAB) parking lot, Main Library ReFresh electric and data work, and Jackson Branch ReImagine project kickoff meeting. HUMAN RESOURCES COMMITTEE REPORT  None FINANCE AND AUDIT COMMITTEE REPORT  None NEW BUSINESS  Ms. Wilson presented the library’s capital campaign request, and there was discussion on the questions asked by the Stark Community Foundation’s Capital Committee.  Patty Marsh, Director of Community Libraries, discussed the reactions and impressions from staff and patrons on how the branches are dealing with the recent changes. Frontline managers are encouraged to attend the board meetings for any further discussion on these issues. OLD BUSINESS  Ms. Wilson introduced the Stark County Next Generation Broadband Initiative Resolution. Resolution 2015-18 Stark County Next Generation Broadband Initiative Board Minutes – April 21, 2015 Page 5 of 7

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that the Executive Director is authorized to adopt and champion this vital and important community initiative and to execute such other instruments or documents as may be necessary or appropriate to promote, plan, communicate and develop the Stark County Area Next Generation Broadband Initiative, so long as the library remains in a neutral position. WHEREAS, Stark County District Library will adopt the Stark County Area Task Team and become a community champion and host for the dialogue on next generation broadband. With its new initiative, the Library will perform responsibilities as the fiscal agent of this nonprofit community initiative, now known as "the forth utility." As the fiscal agent, the Library will be responsible to receive, hold and expend funds from an account specifically established for the purpose of the next generation broadband initiative. Procedures for the designated funds will be followed as recommended by the Library’s auditing entity. Until that time in which "the forth utility" becomes a new legal entity, or all funds have been depleted, the Library will remain the fiscal agent. WHEREAS, Director(s) of the Stark Area Broadband Task Team, along with the Library’s Executive Director, will approve any expenditures of the designated funds as outlined by Library requisitioning procedures. The purpose of the funds shall be limited to activities, events, services and materials that promote, plan, communicate and develop the Stark County Area Next Generation Broadband Initiative. WHEREAS, Stark County District Library will further champion the development of a next generation broadband plan for the Stark County area by: 1. 2. 3. 4. 5.

Hosting “the forth utility” website Hosting information and community planning meetings Hosting seminars and best practice sharing meet-ups Serving as the convener for community visioning and Stark County area collaboration Assisting in the research for strategies, funding, and best practice resources from other communities; now therefore be it

RESOLVED, that the Executive Director is authorized to adopt and champion this vital and important community initiative and to execute such other instruments or documents as may be necessary or appropriate to promote, plan, communicate and develop the Stark County Area Next Generation Broadband Initiative. Motion by Shawn O’Brien to approve the Stark County Next Generation Broadband Initiative, John Mroczkowski seconded the motion: all voting yes.

Board Minutes – April 21, 2015 Page 6 of 7

ADJOURNMENT Motion by Susan Rodgers to adjourn the meeting at 6:02 p.m., Bert Nero seconded the motion; all voting yes. NEXT BOARD MEETING  The next regular board meeting is scheduled for Tuesday, May 19, 2015 at the Main Library.

Board Minutes – April 21, 2015 Page 7 of 7

STARK COUNTY DISTRICT LIBRARY REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR APRIL 2015

PAGE 1

APRIL REVENUES DESCRIPTION

PUBLIC LIBRARY FUND R.E.TAXES (LEVY) TAXES (REIMB. T.P.P.) GRANTS/E-RATE PATRON FINES & FEES INVESTMENT INCOME SERVICE FEES DONATIONS MISC. REV. & REIMB. OTHER SUB-TOTAL TRANSFERS TOTAL

FUND 101

FUND 216

FUND 219

FUND 228

FUND 229

FUND 401

FUND 450

FUND 460

FUND 801

FUND 803

GENERAL

STARK COMMUNITY

IRELAND,

SISTERS OF

SCDL

CAPITAL

PERMANENT

CAPITAL FUND

YOUTZ

WISE

FOUNDATION

MY IRELAND

CHARITY FDN.

FOUNDATION

PROJECTS

IMPROVEMENT

SANDY VALLEY

TRUST

$462,410.49 17,967.24 0.00 0.00 10,557.67 521.54 0.00 115.00 1,124.84 723.63 493,420.41 0.00 $493,420.41

17.21 643.00

0.00 0.00 $0.00

17.21 0.00 $17.21

643.00 0.00 $643.00

0.00 0.00 $0.00

TOTAL

$462,410.49 17,967.24 0.00 0.00 10,557.67 538.75 0.00 758.00 1,124.84 723.63 494,080.62 0.00 $494,080.62

APRIL EXPENSES DESCRIPTION

FUND 101

FUND 209

FUND 222

FUND 223

FUND 224

FUND 228

FUND 229

FUND 801

FUND 802

FUND 803

GENERAL

PNC

LONGABERGER

NAN JOHNSTON

PERRY BRANCH

SISTERS OF

SCDL

YOUTZ

MCDONALD

WISE

FOUNDATION

FUND

RECOVERY

CHARITY FDN

FOUNDATION

TRUST

TOTAL

PAYROLL/BENEFITS SUPPLIES PURCH. SERVICES LIBRARY MATERIALS CAPITAL OUTLAY OTHER EXPENSES TOTAL

$726,391.85 23,535.82 154,897.44 184,192.97 5,055.00 8,264.34 $1,102,337.42

$0.00

$2,755.20

$0.00

$726,391.85 23,535.82 154,897.44 184,192.97 7,810.20 8,264.34 $1,105,092.62

ENCUMBRANCES

$1,336,965.81

$0.00

$3,011.78

$0.00

$616.00

$113.52

$0.00

$1,340,707.11

2,755.20

REVEXPM15.XLS

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 5/19/2015

STARK COUNTY DISTRICT LIBRARY

Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/15 THRU 12/31/15 REVENUE 1000 1200 1200 2000 3000 4000 5000 6000 8100-8700 8900 TOTAL

DESCRIPTION Public Library Fund (PLF) R. E. Taxes (Levy) Taxes (Reimb. T.P.P.) Grants/E-Rate Patron Fines & Fees Investment Income Service Fees Donations Misc. Rev. & Reimb. Other

JANUARY $554,582.36 299,040.00 0.00 4,405.60 8,086.37 529.13 0.00 576.20 126.60 613.71 $867,959.97

FEBRUARY $635,723.39 1,613,990.00 0.00 0.00 9,769.43 524.52 0.00 651.09 795.30 484.40 $2,261,938.13

MARCH $426,777.62 1,452,494.43 0.00 0.00 11,184.62 1,205.49 0.00 514.00 313.25 465.36 $1,892,954.77

APRIL $462,410.49 17,967.24 0.00 0.00 10,557.67 538.75 0.00 758.00 1,124.84 723.63 $494,080.62

MAY

EXPENSES DESCRIPTION JANUARY 1000 Payroll/Benefits $660,661.13 2000 Supplies 18,584.67 3000 Purch.Services 171,182.49 4000 Library Materials 59,632.27 5000 Capital Outlay 1,345.00 7-8000 Other Expenses 3,375.45 TOTAL $914,781.01 PRIOR YEAR ENCUMBRANCES PAID IN 2015

FEBRUARY $686,050.93 16,845.76 151,819.41 100,946.20 100,714.09 1,518.85 $1,057,895.24

MARCH $668,597.92 21,460.39 175,303.14 105,894.09 42,914.80 5,197.40 $1,019,367.74

APRIL $726,391.85 23,535.82 154,897.44 184,192.97 7,810.20 8,264.34 $1,105,092.62

MAY

JUNE

$0.00

$0.00 JUNE

$0.00

TOTAL CURRENT Y-T-D EXPENSES FOR 2015

YTD TOTAL $2,079,493.86 3,383,491.67 0.00 4,405.60 39,598.09 2,797.89 0.00 2,499.29 2,359.99 2,287.10 $5,516,933.49 YTD TOTAL $2,741,701.83 80,426.64 653,202.48 450,665.53 152,784.09 18,356.04 4,097,136.61 (615,601.39) $3,481,535.22

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 5/19/2015 REVEXP2015.XLS

STARK COUNTY DISTRICT LIBRARY

PAGE 3

CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLY AT 4/30/2015

EXPENSE

ACCOUNT

ACCOUNT #

DESCRIPTION

YEAR 2014

2015 YTD

2015

YTD % OF

ENCUMBRANCES

CAPITAL,

CURRENT YEAR

GENERAL FUND

2015 PERMANENT

ENCUMBRANCES

BALANCE

TRUSTS & OTHER

EXPENSES

PERMANENT

PAID IN 2015

AT 4/30/2015

FUND EXPENSES

2015 YTD

YEAR 2014

EXPENSES ALL FUNDS

1000

Payroll/Benefits

$431.77

$0.00

2000

Supplies

$2,741,701.83 80,426.64

$76,269.15 15,485.07

2,589.47

0.00

3000

Purch.Services

653,202.48

199,973.89

42,454.87

GENERAL FUND APPROPRIATIONS $2,665,432.68

$8,976,812.00

BUDGET USED IN 2015 29.69%

64,941.57

274,300.00

23.68%

0.00

453,228.59

2,754,575.00

16.45% 13.58%

4000

Library Materials

450,665.53

179,032.50

65,344.95

0.00

271,633.03

2,000,000.00

5000

Capital Outlay

152,784.09

141,141.10

50,869.31

2,755.20

8,887.79

1,333,000.00

0.67%

7-8000

Other Expenses

18,356.04

3,699.68

30.00

0.00

14,656.36

178,740.00

8.20%

TOTAL

2015BDGTG.XLS

$4,097,136.61

$615,601.39

$161,720.37

$2,755.20

$3,478,780.02

$15,517,427.00

22.42%

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 5/19/2015

STARK COUNTY DISTRICT LIBRARY

Page 4

CAPITAL, SPECIAL REVENUE & PERMANENT FUNDS FINANCIAL STATEMENT AT 4/30/15

BAL. AT JAN.1, 2015

2015 REVENUE:

401

450

460

217

219

222

223

224

229

801

802

803

CAPITAL

PERMANENT

CAPITAL FUND

EARLY CHILD

IRELAND,

LONGABERGER

NAN

PERRY

SCDL

YOUTZ

MCDONALD

WISE

Y-T-D

PROJECTS

IMPROV.

SANDY VALLEY

RES. CENTER

MY IRELAND

FOUNDATION

JOHNSTON

RECOVERY

FDN.

TRUST

TOTAL

$2,131,974.40

63.84

$61,309.94

1,854.00

$2,867.49

0.00

$211.82

0.00

$216.23

0.00

$98.09

0.00

$1,953.52

0.00

$12,432.24

0.00

$3,130.03

0.00

$10,693.13

429.79

$842.41

0.00

$3,823.86

$2,229,553.16

280.52

2,628.15

TRANSFERS FROM GEN. FUND: BOARD OF TRUSTEES RESOLUTION 15-

0.00

2015 EXPENDITURES:

0.00

$2,132,038.24

$63,163.94

$2,867.49

$211.82

$216.23

$4.32

$1,953.52

$0.00

(93.77)

0.00

(4,147.10)

0.00

(4,240.87)

$8,285.14

$3,130.03

$11,122.92

$842.41

$4,104.38

$2,227,940.44

$3,011.78

$616.00

$113.52

$0.00

$3,741.30

2015 BOARD OF TRUSTEES APPROPRIATION 15-

BAL. AT APRIL 30, 2015 ENCUMBR. AT 4/30/15

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 5/19/2015 CAPTRST15.XLS

STARK COUNTY DISTRICT LIBRARY

PAGE 5

CASH STATEMENT AT APRIL 30, 2015 BALANCE @ 3/31/15

BALANCE @ 4/30/15

INCREASE/(DECREASE)

OPERATING ACCOUNTS HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

$943,906.36 110,030.47

$1,178,688.86 112,080.79

$234,782.50 2,050.32

INVESTMENT ACCOUNTS STAR OHIO-INVESTMENT ACCOUNT ( .06% @ 4/30/15 ) STAR PLUS-INVESTMENT ACCOUNT (.20% @ 4/30/15) HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .01% @ 4/30/15 ) HUNTINGTON BANK-MMAX (.20% @ 4/30/15) PETTY CASH FUNDS CASH DRAWER/CHANGE FUNDS SUB-TOTAL OUTSTANDING CHECKS CASH BALANCE

350,670.59 502,685.30 2,180,303.42 2,509,204.29

350,687.80 502,767.86 1,409,804.18 2,509,630.51

17.21 82.56 (770,499.24) 426.22

75.00 915.00 6,597,790.43 (300,144.91) $6,297,645.52

75.00 915.00 6,064,650.00 (378,016.48) $5,686,633.52

0.00 0.00 (533,140.43) (77,871.57) ($611,012.00)

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 5/19/2015 CSHALL15.XLS

STARK COUNTY DISTRICT LIBRARY

Page 6

REAL ESTATE TAXES/LEVY FOR 2015 DATE County/Township

REAL ESTATE TAXES

Portage

3/20/15

Stark

1/30/15 2/28/15 3/27/15 4/16/15 4/22/15

299,040.00 1,613,990.00 1,448,539.65

Carroll/Brown Twp.

4/13/15

126.96

Summit

4/17/15

Y-T-D at 4/30/15

REAL ESTATE ROLLBACK/ PAYMENT TAXES STATE OF IN LIEU/TIF TAX/ MANF. HOME OHIO/COUNTY ABATEMENT

$1,139.74

PER. PROP. UTILITY/ OTHER $16.97

GENERAL PERSONAL/ HB 66 REIMB.

2,798.07

(65,488.33) (598.18)

4,778.63

ELECTION ADVERTISING EXPENSE & DELINQUENCY HB 66 FEES

(381.50)

$3,362,836.35

$4,778.63

$130.28

$2,798.07

YEAR 2009 $5,403,147.00 ($106,986.56) $5,296,160.44

96.93

(5.00)

12,834.44

(158.62)

(2.81)

($66,266.83)

($2.81)

$12,948.34

$0.00

YEAR 2010

YEAR 2011

YEAR 2012

$5,204,591.18 ($71,136.73) $5,133,454.45

$5,064,445.50 ($74,670.84) $4,989,774.66

$5,032,898.30 ($77,293.85) $4,955,604.45

YEAR 2013 Levy Taxes Received Collection and Election Expenses Collected (Net)

$7,401,799.45 ($142,701.83) $7,259,097.62

AMOUNT OF DEPOSIT $1,140.01 0.00 0.00 0.00

(104.42)

130.28

Levy Taxes Received Collection and Election Expenses Collected (Net)

RETAXBO15.XLS

AUDITOR & LAND BANK TREASURER FEES/ FEES OTHER ($16.70)

(2.81)

($381.50)

($107.23)

299,040.00 1,613,990.00 1,385,363.47 4,180.45 130.28 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 218.89 0.00 0.00 0.00 12,670.20 0.00 0.00 0.00 $3,316,733.30

Levy Taxes Received 2015 Collection Expenses 2015

$3,383,491.67 ($66,758.37)

Collected (Net) 1/1/15 thru 12/31/15

$3,316,733.30

YEAR 2014 $7,554,482.63 ($123,388.34) $7,431,094.29

Distributed to the Board of Trustees on 5/19/2015

STARK COUNTY DISTRICT LIBRARY

PAGE 7

SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER TO BOARD OF LIBRARY TRUSTEES AT 4/30/2015 SPECIAL GENERAL FUND BALANCE AT JANUARY 1, 2015

$2,037,283.48

2014

REVENUE

CAPITAL

PERMANENT

FUNDS

PROJECTS

IMPROVEMENT

FUNDS

$18,041.93

$2,131,974.40

$64,177.43

YEAR-TO-DATE TOTAL

$15,359.40

YEAR-TO-DATE TOTAL

$4,266,836.64

$3,813,281.25

REVENUE 1000 1200 1200 2000

Taxes (PLF) Taxes Property (Levy) Taxes (Reimb. P. P.) Grants

3000 Patron Fines & Fees

2,079,493.86 3,383,491.67 0.00 4,405.60 39,598.09

4000 Investment Income

2,023.74

5000 Service Fees

710.31

0.00

1,953,967.50 3,308,701.63 0.00 4,742.84

39,598.09

81,148.19

2,797.89

2,509.77

0.00

7,564.35

2,499.29

32,744.88

2,359.99 2,287.10

11,438.08 17,286.73

5,516,933.49

5,420,103.97

2,741,701.83

2,997,186.74

80,426.64

75,490.96

653,202.48

719,428.07

6000 Donations

645.29

8100-8700 Misc. Rev. & Reimb. 8900 Other TOTAL REVENUE Y-T-D

63.84

2,079,493.86 3,383,491.67 0.00 4,405.60

1,854.00

2,359.99 2,287.10 5,514,305.34

0.00

63.84

1,854.00

710.31

EXPENDITURES 1000 Payroll/Benefits 2000 Supplies 3000 Purch.Services 4000 Library Materials

449,179.86

1,485.67

450,665.53

468,927.56

5000 Capital Outlay 7-8000 Other Expenses

150,028.89 18,356.04

2,755.20

152,784.09 18,356.04

100,973.93 19,800.33

4,092,895.74

4,240.87

0.00

4,097,136.61

4,381,807.59

0.00

TOTAL EXPENDITURES Y-T-D TRANSFERS (NET)

0.00

FISCAL OFFICER BALANCE AT APRIL 30, 2015 OUTSTANDING CHECKS

$3,458,693.08 378,016.48

$13,801.06

$2,132,038.24

$66,031.43

$16,069.71

$5,686,633.52 378,016.48

TOTAL ACCOUNTED FOR AT 4/30/15

$3,836,709.56

$13,801.06

$2,132,038.24

$66,031.43

$16,069.71

$6,064,650.00

PETTY CASH AND CHANGE FUNDS

$990.00

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING)

1,178,688.86

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

112,080.79

STAR OHIO-INVESTMENT ACCOUNT

350,687.80

STAR PLUS-INVESTMENT ACCOUNT

502,767.86

HUNTINGTON BANK-MMAX HUNTINGTON BANK-MONEY MARKET ACCOUNT

2,509,630.51 1,409,804.18

TOTAL ACCOUNTED FOR AT 4/30/15

BOTCTRE15.XLS

$4,851,577.63

$6,064,650.00 DISTRIBUTED TO THE BOARD OF TRUSTEES ON 5/19/2015 20

COUNTY CERTIFIED ESTIMATED FOR 2013 MONTH AMT. RECEIVED PERCENTAGE 13 January $535,811.89 8.26% 13 February $626,611.54 9.66% 13 March $362,567.33 5.59% 13 April $478,599.97 7.38% 13 May $783,538.59 12.08% 13 June $547,932.82 8.45% 13 July $525,086.15 8.10% 13 August $454,026.38 7.00% 13 September $519,636.27 8.01% 13 October $530,852.14 8.18% 13 November $539,136.44 8.31% 13 December $487,072.77 7.51%

$6,353,556.62 YEAR-TO-DATE $535,811.89 $1,162,423.43 $1,524,990.76 $2,003,590.73 $2,787,129.32 $3,335,062.14 $3,860,148.29 $4,314,174.67 $4,833,810.94 $5,364,663.08 $5,903,799.52 $6,390,872.29

Y-T-D % 8.26% 17.92% 23.51% 30.89% 42.97% 51.42% 59.52% 66.52% 74.53% 82.72% 91.03% 98.54%

COUNTY CERTIFIED ESTIMATED FOR 2014 MONTH AMT. RECEIVED PERCENTAGE 14 January $529,658.33 8.17% 14 February $650,714.74 10.03% 14 March $350,787.55 5.41% 14 April $422,806.88 6.52% 14 May $580,989.23 8.96% 14 June $594,472.80 9.17% 14 July $519,822.37 8.01% 14 August $486,922.75 7.51% 14 September $492,207.01 7.59% 14 October $564,171.95 8.70% 14 November $559,419.38 8.63% 14 December $501,034.51 7.73%

$6,204,502.64 YEAR-TO-DATE $529,658.33 $1,180,373.07 $1,531,160.62 $1,953,967.50 $2,534,956.73 $3,129,429.53 $3,649,251.90 $4,136,174.65 $4,628,381.66 $5,192,553.61 $5,751,972.99 $6,253,007.50

Y-T-D % 8.17% 18.20% 23.61% 30.13% 39.09% 48.25% 56.27% 63.77% 71.36% 80.06% 88.69% 96.41%

COUNTY CERTIFIED ESTIMATED FOR 2015 MONTH AMT. RECEIVED PERCENTAGE 15 January $554,582.36 8.55% 15 February $635,723.39 9.80% 15 March $426,777.62 6.58% 15 April $462,410.49 7.13% 15 May 0.00% 15 June 0.00% 15 July 0.00% 15 August 0.00% 15 September 0.00% 15 October 0.00% 15 November 0.00% 15 December 0.00%

$6,485,709.23 YEAR-TO-DATE $554,582.36 $1,190,305.75 $1,617,083.37 $2,079,493.86

Y-T-D % 8.55% 18.35% 24.93% 32.06% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

PLF2015.XLS

APRIL GIFT REPORT RESOLUTION 15BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR

Jackson Customers

AMOUNT

$643.00

DESIGNATION

Restricted: Jackson Branch – Capital Fund

Various Library Staff

90.00

Restricted: Main Library – Memory of Kathy Lewis

Penny Gembarosky

25.00

Unrestricted Library Donation

MONTHLY TOTAL YEAR TO DATE TOTAL

$758.00 $2,499.29

May Staff Hawkins, Jodie

2015 Monthly Training Report

Conf. Date Meeting / Conference Name 04/09/15 Agents: The Gateway to Author engagement @ Your Library & Beyond! Welsh, Jen 04/09/15 Annual Community Breakfast for Project Rebuild Monnette, Michele 04/09/15 Public Library Fiscal Officer Conference Humerickhouse, Russ 04/09/15 Public Library Fiscal Officer Conference Cooper, Deborah 04/09/15 31st Annual Virginia Hamilton Conference on Multicultural Literature for Youth Perrine, Regina 04/09/15 31st Annual Virginia Hamilton Conference on Multicultural Literature for Youth Rante, Patti 04/10/15 31st Annual Virginia Hamilton Conference on Multicultural Literature for Youth Widder, Roseann 04/10/15 31st Annual Virginia Hamilton Conference on Multicultural Literature for Youth Hulka, Sandy 04/10/15 31st Annual Virginia Hamilton Conference on Multicultural Literature for Youth Collins, Aiesha 04/10/15 31st Annual Virginia Hamilton Conference on Multicultural Literature for Youth Koehler, Angela 04/10/15 31st Annual Virginia Hamilton Conference on Multicultural Literature for Youth DiMarco, Dayna 04/10/15 31st Annual Virginia Hamilton Conference on Multicultural Literature for Youth Saunders, Mark 04/13/15 Safety Council Awards Banquet Schuette, John 04/13/15 Safety Council Awards Banquet Bendekgey, Teri 04/14/15 What's New in Children's Literature 2015 Saunders, Mark 04/14/15 Pathways Wellness Seminar Bennett, Linda 04/14/15 21 Trends for the 21st Century: Getting & Staying in Touch with Our Communities Gustavich, Dani 04/14/15 21 Trends for the 21st Century: Getting & Staying in Touch with Our Communities Herman, Christine 04/14/15 21 Trends for the 21st Century: Getting & Staying in Touch with Our Communities

Total

$ 6,063.92

Sponsor Booklist

Location Webinar

Total $

Project Rebuild

Canton, OH

30.00

OLC

Columbus, OH

299.18

OLC

Columbus, OH

299.19

KSU

Kent, OH

158.53

KSU

Kent, OH

139.26

KSU

Kent, OH

132.85

KSU

Kent, OH

132.84

KSU

Kent, OH

124.26

KSU

Kent, OH

117.84

KSU

Kent, OH

124.27

KSU

Kent, OH

19.27

SCSC SCSC Info People

Canton, OH Canton, OH Webinar

$ $ $

35.00 35.00 -

Anthem Blue Cross Independence, OH $ Urban Libraries Webinar $ Council

16.66

Urban Libraries Council

Webinar

16.67

Urban Libraries Council

Webinar

16.67

Holland, Matthew

04/14/15

Kibler, Kathy

04/14/15

Marsh, Patty

04/14/15

Murray, Lisa

04/14/15

Soduk, Stephanie

04/14/15

Welsh, Jen

04/14/15

Herman, Christine

04/16/15

Hoffman, Julie Sutton, Marian Bouchard, Beth

04/16/15 04/16/15 04/21/15

Naylor, Cynthia

04/23/15

Howell, Corrinne Shaheen, Julia Marsh, Patty Murray, Lisa Wilkins, Linda

04/23/15 04/23/15 04/23/15 04/23/15 04/24/15

McFarren, Jean

04/24/15

Lamantia, Kathy Houck, Stephanie

04/24/15 04/25/15

Harris, Bryan

04/27/15

Harris, Josh

04/27/15

Wilson, Tena

04/27/15

Peek, Jesse Schreffler, Robert Burlingame, Suzette

04/27/15 04/27/15 04/28/15

21 Trends for the 21st Century: Getting & Staying in Touch with Our Communities 21 Trends for the 21st Century: Getting & Staying in Touch with Our Communities 21 Trends for the 21st Century: Getting & Staying in Touch with Our Communities 21 Trends for the 21st Century: Getting & Staying in Touch with Our Communities 21 Trends for the 21st Century: Getting & Staying in Touch with Our Communities 21 Trends for the 21st Century: Getting & Staying in Touch with Our Communities De-Mystifying Manga: An Intro for all Ages Creating Engaging Book Displays Creating Engaging Book Displays What's New in Young Adult Literature 2015 Update 6 Essential Skills for One on One Tech Instruction NEO-RLS Annual Showcase NEO-RLS Annual Showcase NEO-RLS Annual Showcase NEO-RLS Annual Showcase Training Charisma: Creative Tools & Techniques for the Trainer Career Success Institute: CSI 2015

NOTSL Spring Meeting German Genealogy - Research, Technology and History Next Generation Broadband: Stark County's Need for Higher Speeds & Lower Costs Next Generation Broadband: Stark County's Need for Higher Speeds & Lower Costs Next Generation Broadband: Stark County's Need for Higher Speeds & Lower Costs Computers in Libraries 2015 Computers in Libraries 2015 OLC Legislative Day

Urban Libraries Council

Webinar

16.67

Urban Libraries Council

Webinar

16.66

Urban Libraries Council

Webinar

16.67

Urban Libraries Council

Webinar

16.67

Urban Libraries Council

Webinar

16.67

Urban Libraries Council

Webinar

16.66

NEO-RLS

Webinar

25.00

Novelist Novelist SWON Libraries

Webinar Webinar Webinar

$ $ $

SWON Libraries

Webinar

NEO-RLS NEO-RLS NEO-RLS NEO-RLS KSU

Twinsburg, OH Twinsburg, OH Twinsburg, OH Twinsburg, OH North Canton, OH

$ $ $ $ $

49.57 54.57 55.00 55.00 195.00

Assoc. of Fundraising Professsionals NOTSL Ohio Chapter PAL Am KSU

North Canton, OH $

110.00

Parma, OH Plain City, OH

63.25 197.91

North Canton, OH $

KSU

North Canton, OH $

KSU

North Canton, OH $

Information Today Information Today OLC

Washington, DC Washington, DC Columbus, OH

$ $

$ $ $

1,123.67 1,303.68 73.42

Marsh, Patty McFarren, Jean Welsh, Jen

04/28/15 04/28/15 04/28/15

OLC Legislative Day OLC OLC Legislative Day OLC Killer Crime Fiction for Mystery Month Booklist

Columbus, OH Columbus, OH Webinar

$ $ $

73.42 73.41 -

Green, Rose Marie

04/29/15

NEO-RLS

Webinar

25.00

Murray, Lisa

04/29/15

NEO-RLS

Webinar

25.00

Cozzoli, Kelli

04/30/15

ECRC

Canton, OH

Gustavich, Dani

04/30/15

ECRC

Canton, OH

Howell, Corrinne

04/30/15

ECRC

Canton, OH

Baltzly, Amy DiMarco, Dayna

04/30/15 05/05/15

DiGiacomo, Marianna Shaheen, Julia Bouchard, Beth Doucette, Ellen Herman, Christine Pukansky, Ann Rante, Patti Studer, Sarah-Jayne

05/07/15 05/07/15 05/07/15 05/07/15 05/07/15 05/07/15 05/07/15 05/12/15

Marsh, Patty

05/12/15

Murray, Lisa

05/12/15

Naylor, Cynthia

05/12/15

Gustavich, Dani

05/12/15

If It's Broke Fit It: Handling Leftover Challenges Effectively If It's Broke Fit It: Handling Leftover Challenges Effectively Flip it! Transforming Challenging Behaviors in Young Children Flip it! Transforming Challenging Behaviors in Young Children Flip it! Transforming Challenging Behaviors in Young Children OLC North Chapter Conference Implementing Learning Activities & Exeriences in Your Storytime Youth Services Symposium Youth Services Symposium Youth Services Symposium Youth Services Symposium Youth Services Symposium Youth Services Symposium Youth Services Symposium Social Media for Your Library: Where to Spend Time & Effort in Building a Social Community What We're Reading for Fall 2015: Staff Favorites from Penguin Random House Lib Marketing What We're Reading for Fall 2015: Staff Favorites from Penguin Random House Lib Marketing What We're Reading for Fall 2015: Staff Favorites from Penguin Random House Lib Marketing Intellectual Freedom Live, Episode 1

Various employees

05/12/15

Harris, Josh

05/13/15

Harris, Josh

05/13/15

Wilkins, Linda

05/13/15

Burlingame, Suzette

05/13/15

Saunders, Mark

05/14/15

Stark County Safety Council Season Pass LLAMA Thought Leader: Barbara Stripling State of the American Manager: Analytics and Advice for Leaders LLAMA Thought Leader: Barbara Stripling State of the American Manager: Analytics and Advice for Leaders Safety Council Luncheon: Breathe Easier

OLC Independence, OH $ SWON & NEO-RLS Webinar $

90.00 -

NEO-RLS NEO-RLS NEO-RLS NEO-RLS NEO-RLS NEO-RLS NEO-RLS NEO-RLS

Kent, OH Kent, OH Kent, OH Kent, OH Kent, OH Kent, OH Kent, OH Webinar

$ $ $ $ $ $ $ $

38.53 90.00 90.00 90.00 90.00 90.00 25.00

Booklist

Webinar

Booklist

Webinar

Booklist

Webinar

ALA

Webinar

SCSC

Canton, OH

160.00

LLAMA

Webinar

Gallup

Webinar

LLAMA

Webinar

Gallup

Webinar

SCSC

Canton, OH

Stark County District Library Monthly Internal Training Report Distributed to the Board of Trustees May 19, 2015 INTERNAL TRAINING April 9, 2015 Novelist Introduction & Challenges Presenter: Shelia Mawdsley (Main Library)

April 14, 2015 Presenter: Brett Neff (Main Library)

Pamela Kollin Jackie Szakacs John Webnick

Novelist Introduction & Challenges Dolores Brenton Julie Montoya Kimberlee Olexa

April 21, 2015 Novelist Introduction & Challenges Steve Clark Presenter: Brett Neff (Lake Community Branch) Dayna DiMarco Jodie Hawkins Cynthia Naylor Karen Simpson Jen Welsh April 23, 2015 Novelist Introduction & Challenges John Callahan Presenter: Brett Neff (Plain Community Branch) Angela Koehler Megan Johnson Cheryl Pandrea

Stark County District Library Monthly H R Report Distributed to the Board of Trustees May 19, 2015 APPOINTMENTS 05/18/15

Joshua Harris, Communications Director, Administration – Main, full time, 80 hours biweekly. DEPARTMENT/AGENCY/STATUS CHANGES

05/04/15 05/04/15 05/18/15

Ann Pukansky, from Programming Coordinator to East Canton Branch Manager, from Programming - Main to East Canton Branch, full time, 80 hours biweekly. Joni Shaw, from Bachelor - SPARK Parent Partner to Bachelor, from Literacy – Main to Lake Community Branch, part time, 64 hours biweekly. Dani Gustavich, from Bachelor to Master, Youth Services – Main, full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS 04/02/15

Ann Looby, Shelver, Adult Services - Main, part time, 32 hours biweekly, resignation

Stark County District Library Monthly Board Report â&#x20AC;&#x201C; Facilities April 2015 MAIN LIBRARY Re-Imagine Main â&#x20AC;&#x201C; Electrical PO issued. Held pre-construction meeting. Contractor ordering materials and developing construction schedule. Contractor submitted drawings to City Engineer for approval and permit (several weeks lead.) Met w/ HBM Architect, developing proposals for next phases. No major security issues. MOBILE SERVICES Involvement as requested. SYSTEMWIDE Landscaping spring clean-up is complete. Landscaping crew has begun mowing. Building & Grounds Committee Report No report.

Stark County District Library Board of Trustees May 19, 2015

Resolution Title: Plain Local Schools Partnership Agreement Renewal History/Background/Discussion: The Board of Education of the Plain Local School District (hereinafter “the District”) and the Board of Trustees of the Stark County Library District (hereinafter “the Library”) signed an agreement as of June 30, 2005 for the Library to provide library service to the Plain Township and Plain Local Schools service areas. The agreement was for a Ten (10) year period with the option to renew the Lease for Three (3) additional terms of Five (5) years each. The renewal rate of $12.82 per square foot times 12,000 square feet would cost the Library $153,840.00 in rent per year in addition to the annual operation costs for the Library’s 12,000 square foot area which in 2014 was $84,480.00. The Finance and Audit Committee and the Building and Grounds Committee questioned the renewal rental cost and set the wheels in motion for Executive Director Tena Wilson to meet with the Plain Local School officials and negotiate the renewal. Tena with the assistance of several Library Trustees was successful and the renewal will be for a term of Ten (10) years beginning July 1, 2016 with no annual lease payment due to the District. There is a one-time option to terminate this lease after the first Five (5) years. Recommendation: That the Board of Trustees of the Stark County District Library approves the following resolution to renew the agreement with the Board of Education of the Plain Local School District to provide library service to the Plain Township and Plain Local Schools service areas for a period of Ten (10) years beginning July 1, 2016 with no annual lease payment and a one-time option to terminate the lease after the first Five (5) years. Draftor(s): Fiscal Officer Russ Humerickhouse Person(s) Responsible for Implementation: Board of Trustees of the Stark County District Library, Executive Director Tena Wilson and Fiscal Officer Russ Humerickhouse

RESOLUTION 2015Plain Local Schools Partnership Agreement Renewal

WHEREAS, the Stark County District Library Board of Trustees recognizes the need to continue to provide library service to the Plain Township and Plain Local Schools service areas, and WHEREAS, the Plain Community Branch Library and the Glen Oak High School will continue to be a model of effective delivery of library services to the public. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Ten (10) year renewal agreement between the Board of Education of the Plain Local School District and the Board of Trustees of the Stark County District Library beginning July 1, 2016 with no annual lease payment and a onetime option to terminate the lease after the first Five (5) years be approved .