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STARK COUNTY DISTRICT LIBRARY CANTON, OH BOARD OF TRUSTEES MEETING January 17, 2017

Inspiring Ideas, Enriching Lives, Creating Community


Stark County District Library Board of Trustees Agenda Annual Meeting Tuesday, January 17, 2016 North Branch 5:00 p.m. I.

Public Comments

II.

Board President Comments

III.

Staff Reports Tena Wilson, Executive Director Russ Humerickhouse, Fiscal Officer Connie Sureck, North Branch Manager

A. B. C. IV. A. B. C. D. E. F. G. H. I. J. K. L.

Consent Calendar Minutes of December 20, 2016 Regular Meeting December Financial Report December Gift Report Monthly Training Report Monthly Human Resources Report Executive Director Bond Resolution Election of Fiscal Officer Bond and Oath of Office for Fiscal Officer Appointment of Deputy Fiscal Officer Bond and Oath of Office for the Deputy Fiscal Officer Disposal of Library Furniture, Equipment, and Materials Resolution Cooperative Purchasing Resolution

V.

Building and Grounds Committee Report

VI.

Human Resources Committee Report

VII

Finance and Audit Committee Report Review of Continuous Resolutions per Board Request

A.

7 17 25 26 28 29 31 32

33 35 37


VIII. A. B. C.

By-Laws and Nominating Committee Report Election of Board Officers Resolution Oath of Office of Board Members Stark County District Library Board Committees 2017

38 40 41

A.

New Business Table of Charges Resolution

42

IX.

X.

Executive Session to Discuss Personnel Issues and Property

XI.

Adjournment Next Meeting February 28, 2017 at TBD


The Smart Store® Monthly Visits 2014

2015

2016

160,000 140,000

Library Visits

120,000 100,000 80,000 60,000

Online Library Visits

40,000 20,000 0 Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Main Library Mobile Services Jackson Township Perry Sippo Perry Sippo Plain Community North Lake Community East Canton DeHoff Memorial Sandy Valley Madge Youtz Library Visits

YTD 2015       360,150       238,862       137,694 127 952       127,952       108,412       115,429       107,999         65,682         68,704         46,560         56,243    1,433,687

YTD 2016       360,631       224,238       155,208 134 985       134,985       108,793       108,498       105,183         70,827         77,554         46,931         35,343    1,428,191

% Change 0.1% ‐6.1% 12.7% 5 5% 5.5% 0.4% ‐6.0% ‐2.6% 7.8% 12.9% 0.8% ‐37.2% ‐0.4%

Dec 2015         28,023         21,702           9,254 8 994           8,994           8,404           8,012           7,409           4,922           4,688           3,642           3,880       108,930

Dec 2016         24,596         16,886           6,115 9 508           9,508           8,314           7,104           6,520           5,363           6,056           3,557           2,410         96,429

% Change ‐12.2% ‐22.2% ‐33.9% 5 7% 5.7% ‐1.1% ‐11.3% ‐12.0% 9.0% 29.2% ‐2.3% ‐37.9% ‐11.5%

Online Library Users Sessions/Visits Pageviews

YTD 2015 YTD 2016       198,530       209,698       412,837       458,206       876,610       927,241

% Change 5.6% 11.0% 5.8%

Dec 2015 Dec 2016         14,050         17,789         31,506         37,468         62,985         71,906

% Change 26.6% 18.9% 14.2%

1


The Smart Store® Monthly  New Cardholders 2014

2015

2016

2,500 2,000 1,500 1,000 500 0 Jan

Feb

Mar

Apr

May

New Cardholders

2015 YTD 2016 YTD 12,642 12,261

Total Cardholders Total Cardholders SCDL Service Area % Cardholders

202 487 202,487 240,131 84.3%

Jun

Jul

% Change ‐3.0%

Aug

Sep

Dec 2015 796

Oct

Nov

Dec 2016 751

Dec

% Change ‐5.7%

2


The Smart Store® Monthly Circulation 2014

2015

2016

400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 Jan

Main Library Mobile Services Online Renewals North Lake Community Online Downloads Jackson Township Perry Sippo Sandy Valley Plain Community Madge Youtz East Canton DeHoff Memorial Deposit Collection ECRC BikeShare Circulation Total

Feb

Mar

YTD 2015        868,420        750,178        393,137        294,375 ,        274,360        225,365        266,437        236,850        131,794        140,580        113,038          74,852          72,353 ‐            5,730            3,002     3,850,471

Apr

May

Jun

Jul

YTD 2016 % Change        843,382 ‐2.9%        790,008 5.3%        421,254 7.2%        269,818 , ‐8.3%        259,397 ‐5.5%        260,782 15.7%        236,048 ‐11.4%        237,800 0.4%        137,155 4.1%        134,712 ‐4.2%        112,822 ‐0.2%          68,512 ‐8.5%          61,767 ‐14.6%          47,295 ‐            5,180 ‐9.6%            2,574     3,888,506 1.0%

Aug

Sep

Dec 2015         73,261         77,887         33,918         21,724 ,         19,587         19,658         17,844         17,657         10,159         10,337           9,453           5,481           6,518 ‐               457                ‐       323,941

Oct

Nov

Dec

Dec 2016 % Change         61,622 ‐15.9%         72,013 ‐7.5%         32,414 ‐4.4%         19,299 , ‐11.2%         16,964 ‐13.4%         22,832 16.1%         15,018 ‐15.8%         17,336 ‐1.8%         10,314 1.5%           9,805 ‐5.1%           8,523 ‐9.8%           5,131 ‐6.4%           4,981 ‐23.6%         15,690 ‐               173 ‐62.1%                ‐       312,115 ‐3.7%

BikeShare launched in June 2015 Deposit Collection circulation fluctuates monthly based on a 6‐week renewal cycle

3


Average Circulation per Visit Dec 2015             2.4             2.8             3.6             2.6             2.6             2.7             1.9             2.0             1.1             1.2             1.4

Madge Youtz Sandy Valley Mobile Services Lake Community Main Library North Jackson Township Perry Sippo East Canton Plain Community DeHoff Memorial

Circulation per Hour Open

Dec 2016             3.5             2.9             4.3             2.6             2.5             2.7             2.5             1.8             1.0             1.2             0.8

Main Library North Mobile Services Jackson Township Lake Community Perry Sippo Sandy Valley Madge Youtz Plain Community DeHoff Memorial East Canton

Dec 2015            280              88            162              68              80              67              49              46              35              32              24

Dec 2016            240              79            143              58              69              67              51              42              34              25              23

Express Check Out, December 2016 Target for 2016 Express Check Out is 90% 2016 Target

90%

Plain Community

49%

Main Library

43%

Jackson Township

95%

Perry Sippo

40%

Lake Community

29%

North

17% 0%

20%

40%

60%

80%

100%

4


The Smart Store® Monthly Program Attendance 2014

2015

2016

25,000 20,000  15,000  10,000  5,000  ‐ Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Average Attendance Adult Teen Early Learner/Elementary Average Attendance Average Attendance

YTD 2015              18.0              28.2              17.8 18 3              18.3

YTD 2016              20.3              38.9              15.9 17 2              17.2

% Change 12.8% 37.8% ‐10.5% 6 1% ‐6.1%

Dec 2015              15.1              23.2              14.9 15 3              15.3

Dec 2016              41.3              18.0              15.7 18 7              18.7

% Change 172.9% ‐22.1% 5.3% 22 2% 22.2%

Program Attendance Adult Teen Early Learner/Elementary Total Program Attendance

YTD 2015         23,551         13,756       142,130       179,437

YTD 2016         22,009         14,248       138,938       175,195

% Change ‐6.5% 3.6% ‐2.2% ‐2.4%

Dec 2015           1,180               764           9,336         11,280

Dec 2016           3,385               487           9,627         13,499

% Change 186.9% ‐36.3% 3.1% 19.7%

Library Programs Adult Teen Early Learner/Elementary Total Library Programs

YTD 2015           1,306               487           7,999           9,792

YTD 2016           1,082               366           8,736         10,184

% Change ‐17.2% ‐24.8% 9.2% 4.0%

Dec 2015  78  33               625               736

Dec 2016                 82                 27               612               721

% Change 5.1% ‐18.2% ‐2.1% ‐2.0%

5


The Smart Store® Monthly  Computer Use 2014

2015

2016

30,000 25,000 20,000 15,000 10,000 5,000 0 Jan

Total Computer Use

Feb

Mar

Apr

May

2015 YTD 2016 YTD 260,036 245,666

Jun

Jul

% Change ‐5.5%

Aug

Sep

Dec 2015 19,758

Oct

Nov

Dec 2016 17,620

Dec

% Change ‐10.8%

Computer Use* p # Sessions # PCs           7,244  54           1,885  12           1,748  15           1,472  13           1,450  27           1,047  10               735  10               918  11               344 6               360 7         17,203               165 *does not include Children's AWE stations

Apr 2016 Main Library North Perry Sippo DeHoff Memorial Plain Community Madge Youtz Jackson Township Lake Community East Canton Sandy Valley

6


Stark County District Library Board of Trustees Minutes December 20, 2016 The Board of Trustees of the Stark County District Library met in regular session on Tuesday, December 20, 2016, at the Main Library. In attendance were Board members Steven Pittman, Susan Rodgers, Bert Nero, John Mroczkowski, Sally Efremoff, Edmond Mack and Robert Belden. Also in attendance were Executive Director Tena Wilson and Fiscal Officer Russ Humerickhouse. The meeting was called to order at 5:00 p.m. by Board President Steven Pittman. PUBLIC COMMENT • Regina Perrine addressed the Board on her concerns of contracting with Unique Services for a call center. She expressed concern that staff would be eliminated. BOARD PRESIDENT COMMENTS • President Steven Pittman welcomed everyone to the final meeting in 2016, and extended holiday wishes. EXECUTIVE DIRECTOR REPORT • Executive Director Tena Wilson spoke concerning the Jackson Branch and the status of the capital campaign. • The 2015 Annual Report has been printed and released. • The Library Foundation has established a planned giving committee focused on raising awareness about the library and planned giving opportunities. FISCAL OFFICER REPORT • Fiscal Officer Russ Humerickhouse reported that the Office of Budget and Management released information showing state tax revenues year to date were $259 million or 2.8% below estimates. This could lead to a possible reduction of PLF in 2017. • Transferred funds from Star Plus to Star Ohio due to a higher interest rate. • The Library has utilized GovDeals.com, an online company that lists and sells items for government organizations for a fee. JACKSON STAFF MEMBER • A Jackson staff member Diane Henderson addressed the Board on the impact the service model change has made with the opening of the Jackson storefront. CONSENT CALENDAR • Minutes of the November 15, 2016 Regular Board Meeting were presented. Board Minutes – December 20, 2016 Page 1 of 10

7


Financial Reports for November 2016 were presented.

Resolution 2016-42 November Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR

AMOUNT

DESIGNATION

Shanna Springer

1,000.00

Restricted: Capital Campaign – Fund 455

Schauer Group Inc.

1,000.00

Restricted: Capital Campaign – Fund 455

Shira Charitable Fund

5,000.00

Restricted: Capital Campaign – Fund 455

10,000.00

Restricted: Capital Campaign – Fund 455

National Steel Workers Old-timers 25,000.00

Restricted: Capital Campaign – Fund 455

100.00

Restricted: Capital Campaign – Fund 455

Miraglia Family Advised Fund

Barbara Ewing Cockroft John Mackintosh Chapter

25.00

Restricted: General Fund – Library Materials

St. Jacob’s Lutheran Church

50.00

Restricted: Genealogy Department

Amazon Smile

180.04

Beth Bernstein

25.00

MONTHLY TOTAL YEAR TO DATE TOTAL

Unrestricted Restricted: General Fund - Library Materials

$42,380.04 $119,955.77

Board Minutes – December 20, 2016 Page 2 of 10 8


Stark County District Library Monthly Internal Training Report Distributed to the Board of Trustees December 20, 2016 INTERNAL TRAINING November 17, 2016 Google Earth 7 Training Presenter: Atomic Training (Plain Community Branch)

Cheryl Pandrea

November 17, 2016 Creating an Accessible Syllabus Using Acrobat Pro DC & Word 2016 Presenter: Atomic Training (Plain Community Branch) Cheryl Pandrea November 17, 2016 Presenter: Dee Rondinella (Main Library)

Ohio Digital Library Katie Ferrero Mary Frerking Julie Hoffman Marcia Mann Pamela Sams Norma Storms

Searching the Web: Advanced Kim VanBlaricum November 20, 2016 Presenter: Atomic Training (DeHoff Memorial Branch) November 22, 2016 Presenter: Dee Rondinella (Main Library)

Ohio Digital Library Valerie Kline Norma Storms Jackie Szakacs

November 30, 2016 Ohio Digital Library Tamika Hammond Presenter: Kim VanBlaricum (DeHoff Memorial Branch) Sheila Heard D’Juana Philpott November 30, 2016 Presenter: Atomic Training (North Branch)

Being Savvy Online

Angela Weatherspoon

December 2, 2016 The Social & Interactive Web Presenter: Atomic Training (DeHoff Memorial Branch)

Kim VanBlaricum

December 3, 2016 Presenter: Atomic Training (DeHoff Memorial Branch)

Kim VanBlaricum

December 5, 2016 Presenter: Dee Rondinella (Main Library)

Board Minutes – December 20, 2016 Page 3 of 10

Staying Connected

OverDrive App

Dolores Brenton Kathy Brand Mary Frerking Maynard Hershberger Anne Martin Kimberlee Olexa Pamela Sams Marion Sutton John Webnick Chris Wilcox

9


December 6, 2016 Presenter: Dee Rondinella (Main Library)

Ohio Digital Library Kathy Brand Maynard Hershberger Ryan Kibby Julie Montoya Pamela Sams John Webnick

December 7, 2016 Overview of the Digital Collections Kathy Clay Presenter: Dee Rondinella (Madge Youtz Branch) Regina Perrine Carol Ann Shearer December 8, 2016 Presenter: Dee Rondinella (Perry Sippo Branch)

Projector Set Up Eileen Cox Megan Dillon Patty Hummel Bina Parekh Becky Parker Patti Rante Lisa Szeles Penny Vick

December 8, 2016 Presenter: Dee Rondinella (Perry Sippo Branch)

Windows 10 Overview Eileen Cox Megan Dillon Patty Hummel Bina Parekh Becky Parker Patti Rante Lisa Szeles Penny Vick

Board Minutes – December 20, 2016 Page 4 of 10 10


December Staff

Harris, Bryan Kibler, Kathy Sureck, Connie Welsh, Jen Rante, Patti Herman, Christine Welsh, Jen

2016 Monthly Training Report Conf. Date Meeting / Conference Name 10/28/16 BiCSi Winter Conference 2017 11/01/16 OLC Leadership Conference 11/01/16 OLC Leadership Conference 11/01/16 OLC Leadership Conference 11/03/16 DiSC Assessment Training 11/05/16 Young Adult Services Symposium 11/09/16 Big Ideas, Not Big Shots: Leadership through Message, Not Messenger

DiMarco, Dayna

11/16/16 Making Your Library Work for

McFarren, Jean Wilson, Tena Wilson, Tena

11/16/16 ALA Midwinter 2017 11/16/16 Dialogue Series Luncheon 11/30/16 Past Present & Future CEO Forum

Total

$ 1,903.45

Sponsor BiCSi OLC OLC OLC KSU YALSA LLAMA

Location Tampa, FL Columbus, OH Columbus, OH Columbus, OH Canton, OH Pittsburgh, PA Webinar

Total $ 795.00 $ 204.60 $ 184.08 $ 75.00 $ 195.00 $ 632.46 $ -

ALA

Webinar

$

58.50

ALA

Atlanta, GA Canton, OH Canton, OH

$ $ $

400.20 25.00 15.00

Kent, OH

$

45.44

Webinar

$

-

Canton, OH

$

-

Webinar

$

-

Webinar

$

54.00

Canton, OH

$

14.17

Webinar

$

-

Homeschoolers Workshop

Naylor, Cythnia

Women's Impact Leadership Stark County 12/01/16 Adult Summer Reading Program: Build NEO-RLS a Better World 12/05/16 Ohio Means Jobs Training for Libraries OLC

Leibold, Debbie

12/05/16 Opiate Symposium: Stark County's Call Stark Cty Mental

Hawkins, Jodie

to Action

Herman, Christine DiMarco, Dayna Stickle, Jeri Sureck, Connie

Health & Addiction Recovery

12/07/16 ILEADUSA-Ohio: What's It All About? State Library of 12/07/16 Liven Up Baby & Toddler Story

Ohio & CE Ohio ALA

Storytimes with Sign Language 12/08/16 Safety Council Luncheon: A Season for SCSC Safety OhioNet 12/08/16 Bullying in the Workplace

Board Minutes – December 20, 2016 Page 5 of 10 11


Stark County District Library Monthly H R Report Distributed to the Board of Trustees December 20, 2016 APPOINTMENTS 12/05/16

Amber Keene, Shelver, Perry Sippo Branch, part time, 48 hours biweekly. DEPARTMENT/AGENCY/STATUS CHANGES

11/28/16 12/12/16 01/09/17

Jennifer Welsh, from Main Library Manager to Community Libraries Director, Administration – Main, full time, 80 hours biweekly. James Sweany, Maintenance 1, Maintenance – Main from part time to full time, from 60 hours biweekly to 80 hours biweekly. Joni Shaw, Bachelor, Lake Community Branch, part time, permanent reduction in hours, from 64 hours biweekly to 48 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS

11/25/16 11/25/16

John Davis, Maintenance 1, Maintenance - Main, full time, 80 hours biweekly, resignation. Robert Schreffler, Emerging Technologies System Administrator, Information Technology – Main, full time, 80 hours biweekly, resignation.

Board Minutes – December 20, 2016 Page 6 of 10 12


Resolution 2016-43 Transfers for 2016 BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to approve and ratify the following account transfers for the year 2016: $ AMOUNT

$4,000.00 $6,225.00 $775.00

FROM DESCRIPTION ACCOUNT 101.0000.53300 Property Maint.,Repair, Security Svs. 101.0000.53300 Property Maint.,Repair, Security Svs. 101.9950.54110 Books Non-Fiction Adult 101.9950.54115 Books Fiction Adult 101.9950.54115 Books Fiction Adult

$12,000.00 $9,850.00

101.9950.54120 Books Fiction Adult 101.9950.54210 Periodicals-Magazines

$500.00

101.9950.54235 Periodicals-Index

$3,765.00

101.9950.54280 Periodicals-Microfilm

$960.00

101.9950.54710 Lmat-Binding Services

$1,265.00

101.9950.54910 Library Framed Prints

$2,380.00 $50.00

101.9950.54930 Games/Toys/ Puppets 101.9950.54930 Games/Toys/ Puppets

$2,435.00

101.9950.54950 Circulating Devices

$42,740.00 $34,650.00

TO DESCRIPTION ACCOUNT 101.9950.54325 DVD & Videos-Standing Orders 101.9950.54380 E-Books 101.9950.54321 DVD & Videos-Juvenile 101.9950.54510 Data Base Access 101.9950.54325 DVD & Videos-Standing Orders 101.9950.54321 DVD & Videos-Juvenile 101.9950.54325 DVD & Videos-Standing Orders 101.9950.54325 DVD & Videos-Standing Orders 101.9950.54325 DVD & Videos-Standing Orders 101.9950.54325 DVD & Videos-Standing Orders 101.9950.54325 DVD & Videos-Standing Orders 101.9950.54321 DVD & Videos-Juvenile 101.9950.54325 DVD & Videos-Standing Orders 101.9950.54325 DVD & Videos-Standing Orders

Motion by Sally Efremoff to approve the consent calendar, Bert Nero seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT • Ms. Wilson updated the Board on the Jackson demolition. Proposals will be requested in March of 2017. HUMAN RESOURCES COMMITTEE REPORT •

Minimum Wage Resolution

Board Minutes – December 20, 2016 Page 7 of 10

13


Resolution 2016-44 Minimum Wage Resolution BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the minimum hourly rate to be paid to any employee of the Stark County District Library beginning on the effective date of December 26, 2016, is $8.15 (Eight and 15/100 Dollars) per hour. WHEREAS, the Stark County District Library operates and provides hourly work in the State of Ohio, and WHEREAS, the Stark County District Library has on its payroll employees who are paid at an hourly rate that is the minimum wage allowed by law, and WHEREAS, the State of Ohio will be increasing the minimum hourly wage from $8.10 to $8.15 (an increase of $.05 per hour) effective January 1, 2017: NOW, THEREFORE BE IT RESOLVED by the Stark County District Library Board of Trustees that the minimum hourly rate to be paid to any employee of the Stark County District Library beginning on the effective date of December 26, 2016, is $8.15 (Eight and 15/100 Dollars) per hour. Motion by Sally Efremoff to approve the following resolution to increase the minimum wage to $8.15 effective December 26, 2016, Robert Belden seconded the motion; all voting yes. FINANCE AND AUDIT COMMITTEE REPORT • 2017 Temporary Budget Resolution Resolution 2016-45 Temporary Budget for Year 2017 BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the following Temporary Budget for January 1, 2017, through March 31, 2017, to be approved.

Board Minutes – December 20, 2016 Page 8 of 10 14


Motion by John Mroczkowski to approve the Temporary Budget for January 1, 2017, through March 31, 2017, as presented, seconded by Susan Rodgers; roll call vote as follows: Susan Rodgers – yes Edmond Mack – yes Sally Efremoff – yes

John Mroczkowski – yes Robert Belden – yes Steven Pittman – yes

Resolution 2016-46 General Fund 101 Transfer to Capital Projects Fund 401 BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the resolution to transfer $250,000.00 from the General Fund 101 to the Capital Projects Fund 401 be approved for the Fiscal Year 2016. WHEREAS, the Stark County District Library Board of Trustees has in the past approved transfers of funds from the General Fund 101 to the Capital Projects Fund 401, and WHEREAS, at the Finance and Audit Committee meeting on December 13, 2016 the committee recommended the Fiscal Officer prepare a resolution for the Library Board of Trustees meeting on December 20, 2016 to transfer $250,000.00 from the General Fund 101 to the Capital Projects Fund 401 for fiscal year 2016 NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the resolution to transfer $250,000.00 from the General Fund 101 to the Capital Projects Fund 401 be approved for the fiscal year 2016. Motion by Sally Efremoff to authorize the Fiscal Officer to transfer $250,000.00 from the General Fund 101 to the Capital Projects Fund 401 for Fiscal Year 2016, seconded by Robert Belden; roll call vote as follows: Susan Rodgers – yes Edmond Mack – yes Sally Efremoff – yes

John Mroczkowski – yes Robert Belden – yes Steven Pittman – yes

NEW BUSINESS • The Fiscal Officer shared with the Board that a liability exists for the accrued sick leave and accrued vacation for staff members. The Board requested this information be included in the financial notes for the 2016 audit. PUBLIC COMMENTS Greg Kennedy, who is a patron of the library, addressed the Board about privacy on a public computer. Arrangements will be made with an internet technician to address his concerns.

Board Minutes – December 20, 2016 Page 9 of 10

15


ADJOURNMENT Motion by Sally Efremoff to adjourn the meeting at 5:55 p.m., John Mroczkowski seconded the motion; all voting yes. NEXT BOARD MEETING • The next regular Board meeting is scheduled for Tuesday, January 17, 2017 at 5:05 p.m., at the North Branch on 25th Street. Annual Records Commission Meeting at 5:00 p.m.

Board Minutes – December 20, 2016 Page 10 of 10 16


STARK COUNTY DISTRICT LIBRARY REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR DECEMBER 2016

PAGE 1

DECEMBER REVENUES DESCRIPTION

FUND 101

FUND 216

FUND 217

FUND 219

FUND 229

FUND 401

FUND 450

FUND 455

FUND 801

FUND 803

GENERAL

STARK COMMUNITY

ECRC

IRELAND,

SCDL

CAPITAL

PERMANENT

CAPITAL

YOUTZ

WISE

MY IRELAND

FOUNDATION

PROJECTS

IMPROVEMENT

CAMPAIGN FUND

TRUST

TRUST

FOUNDATION

PUBLIC LIBRARY FUND R.E.TAXES (LEVY) GRANTS/E-RATE PATRON FINES & FEES INVESTMENT INCOME SERVICE FEES DONATIONS MISC. REV. & REIMB. OTHER SUB-TOTAL TRANSFERS TOTAL

$586,508.17 5,900.24 0.00 5,601.21 1,065.87 0.00 25.00 1,985.07 745.52 601,831.08 0.00 $601,831.08

555.54

TOTAL

406.87

273.53

406.87 0.00 $406.87

273.53 0.00 $273.53

128,350.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

555.54 0.00 $555.54

0.00 0.00 $0.00

128,350.00 0.00 $128,350.00

$586,508.17 5,900.24 0.00 5,601.21 2,301.81 0.00 128,375.00 1,985.07 745.52 731,417.02 0.00 $731,417.02

DECEMBER EXPENSES DESCRIPTION

FUND 101

FUND 216

FUND 217

FUND 219

FUND 223

FUND 224

FUND 450

FUND 801

FUND 802

FUND 803

GENERAL

STARK COMMUNITY

ECRC

IRELAND,

NAN JOHNSTON

PERRY BRANCH

PERMANENT

YOUTZ

MCDONALD

WISE

MY IRELAND

FUND

RECOVERY

IMPROVEMENT

TRUST

TRUST

TRUST

FOUNDATION

PAYROLL/BENEFITS SUPPLIES PURCH. SERVICES LIBRARY MATERIALS CAPITAL OUTLAY OTHER EXPENSES TOTAL ENCUMBRANCES

TOTAL

$924,334.71 41,219.18 288,344.23 260,000.39 51,306.65 14,199.98 $1,579,405.14

$0.00

$0.00

$35.58

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$924,334.71 41,219.18 288,344.23 260,035.97 51,306.65 14,199.98 $1,579,440.72

$714,234.39

$0.00

$0.00

$39.42

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$714,273.81

35.58

REVEXPM16.XLS

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 1/17/2017

17


STARK COUNTY DISTRICT LIBRARY

Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/16 THRU 12/31/16

2016 REVENUE

REVENUE 1000 1200 2000 3000 4000 5000 6000 8100-8700 8900 TOTAL

DESCRIPTION Public Library Fund (PLF) R. E. Taxes (Levy) Grants/E-Rate Patron Fines & Fees Investment Income Service Fees Donations Misc. Rev. & Reimb. Other

JANUARY $595,092.70 0.00 0.00 8,009.58 687.52 0.00 507.50 678.12 641.19 $605,616.61

FEBRUARY $655,698.48 2,249,610.00 0.00 10,940.83 851.67 0.00 30,684.52 4,524.75 288.08 $2,952,598.33

MARCH $452,657.39 933.08 1,500.00 11,291.15 1,646.70 0.00 459.66 752.50 940.07 $470,180.55

APRIL $469,270.53 1,276,300.16 0.00 10,929.14 1,014.39 0.00 17,302.00 485.13 1,653.86 $1,776,955.21

MAY $564,849.12 459,334.87 0.00 8,759.76 1,004.80 0.00 2,940.80 4,686.33 479.03 $1,042,054.71

JUNE $595,635.97 0.00 0.00 8,965.97 1,702.20 0.00 4,792.20 1,289.23 1,076.54 $613,462.11

JULY $659,545.18 1,625,160.00 0.00 9,142.69 1,016.45 0.00 1,291.00 35,160.00 1,152.79 $2,332,468.11

AUGUST SEPTEMBER $503,306.77 $603,230.79 1,254.31 1,657,110.19 16,500.00 0.00 9,097.77 8,063.15 1,437.29 2,126.76 0.00 0.00 704.05 12,044.00 12,324.90 2,480.00 1,138.75 1,722.31 $545,763.84 $2,286,777.20

OCTOBER $560,056.08 459,451.04 0.00 8,845.59 1,431.59 0.00 6,850.00 2,716.35 670.62 $1,040,021.27

NOVEMBER $554,191.93 6,788.72 0.00 7,321.79 1,549.23 0.00 42,380.04 4,019.39 1,118.10 $617,369.20

DECEMBER $586,508.17 5,900.24 0.00 5,601.21 2,301.81 0.00 128,375.00 1,985.07 745.52 $731,417.02

YTD TOTAL $6,800,043.11 7,741,842.61 18,000.00 106,968.63 16,770.41 0.00 248,330.77 71,101.77 11,626.86 $15,014,684.16

EXPENSES 1000 2000 3000 4000 5000 7-8000 TOTAL

DESCRIPTION Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

JANUARY $835,048.09 20,900.37 202,418.02 102,649.77 0.00 2,050.48 $1,163,066.73

FEBRUARY $529,694.84 17,719.56 154,594.96 102,769.08 99,660.00 19,985.63 $924,424.07

MARCH $871,986.29 29,435.80 172,309.81 183,845.92 100,420.82 5,103.79 $1,363,102.43

APRIL $690,428.74 13,355.25 247,515.37 141,125.19 16,517.00 40,073.70 $1,149,015.25

MAY $707,845.16 45,325.26 237,897.81 181,834.24 69,312.26 7,948.98 $1,250,163.71

JUNE $799,879.78 28,069.05 206,884.09 168,129.47 187,374.46 425.00 $1,390,761.85

JULY $720,970.52 27,765.13 164,965.90 95,196.72 207,347.77 2,039.42 $1,218,285.46

AUGUST SEPTEMBER $642,952.98 $903,330.49 41,966.23 24,437.35 227,634.12 236,858.41 199,384.33 146,543.86 277,490.59 51,002.87 415.94 139.79 $1,389,844.19 $1,362,312.77

OCTOBER $653,788.10 21,451.54 146,653.59 280,121.00 63,095.11 1,758.90 $1,166,868.24

NOVEMBER $696,914.96 31,657.04 140,010.04 201,455.40 8,081.78 95.31 $1,078,214.53

DECEMBER $924,334.71 41,219.18 288,344.23 260,035.97 51,306.65 14,199.98 $1,579,440.72

YTD TOTAL $8,977,174.66 343,301.76 2,426,086.35 2,063,090.95 1,131,609.31 94,236.92 15,035,499.95

PER OFFICIAL CERTIFICATE $6,985,331.56 7,633,588.00 100,000.00 94,000.00 10,200.00 500.00 342,500.00 30,000.00 30,000.00 $15,226,119.56

(740,953.26)

PRIOR YEAR ENCUMBRANCES PAID IN 2016 TOTAL CURRENT Y-T-D EXPENSES FOR 2016

$14,294,546.69

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 1/17/2017 REVEXP2016.XLS

18

YTD % RECEIVED 97.35% 101.42% 18.00% 113.80% 164.42% 0.00% 72.51% 237.01% 38.76% 98.61%


STARK COUNTY DISTRICT LIBRARY

PAGE 3

CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLY AT 12/31/2016 YEAR 2015

2016 YTD

2016 YTD

2016

YTD % OF

EXPENSE

ACCOUNT

2016 YTD

YEAR 2015

ENCUMBRANCES

CAPITAL,

CURRENT YEAR

GENERAL FUND

2016 PERMANENT

ACCOUNT #

DESCRIPTION

EXPENSES ALL FUNDS

ENCUMBRANCES PAID IN 2016

BALANCE AT 12/31/2016

TRUSTS & OTHER FUND EXPENSES

1000

Payroll/Benefits

$8,977,174.66

2000

Supplies

3000

$10.44

$0.00

343,301.76

17,476.75

2,086.63

0.00

Purch.Services

2,426,086.35

193,439.90

33,958.40

4000

Library Materials

2,063,090.95

195,161.48

5000 7-8000

Capital Outlay Other Expenses

1,131,609.31 94,236.92

105,107.20 1,054.79

TOTAL

2016BDGTG.XLS

$15,035,499.95

$228,713.14

$740,953.26

EXPENSES PERMANENT GENERAL FUND APPROPRIATIONS $8,748,461.52

$8,998,400.00

BUDGET USED IN 2016 97.22%

325,825.01

371,425.00

0.00

2,232,646.45

2,892,481.00

77.19%

9,864.95

35.58

1,867,893.89

2,000,000.00

93.39%

3,067.72 0.00

842.41 30,000.00

1,025,659.70 63,182.13

1,980,334.45 73,380.00

51.79% 86.10%

$48,988.14

$30,877.99

$14,263,668.70

$16,316,020.45

87.72%

87.42%

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 1/17/2017

19


STARK COUNTY DISTRICT LIBRARY

Page 4

CAPITAL, SPECIAL REVENUE & PERMANENT FUNDS FINANCIAL STATEMENT AT 12/31/2016

BAL. AT JAN.1, 2016

2016 REVENUE:

401

450

455

460

217

219

223

224

229

801

802

803

CAPITAL

PERMANENT

CAPITAL

CAPITAL FUND

EARLY CHILD

IRELAND,

NAN

PERRY

SCDL

YOUTZ

MCDONALD

WISE

PROJECTS

IMPROV.

CAMPAIGN

SANDY VALLEY

RES. CENTER

MY IRELAND

JOHNSTON

RECOVERY

TRUST

TRUST

$3,132,346.88

2,422.86

$67,203.61

1,921.50

$826,595.37

200,899.25

$2,867.49

0.00

$211.82

0.00

$216.23

0.00

$1,953.52

0.00

$19.54

FDN. $8,630.03

0.00

0.00

$12,412.28

1,627.48

Y-T-D

TRUST

$842.41

0.00

TOTAL

$4,945.93

$4,058,245.11

1,094.15

207,965.24

TRANSFERS FROM GEN. FUND: BOARD OF TRUSTEES RESOLUTION 16-46

2016 EXPENDITURES:

250,000.00

0.00

250,000.00

(30,000.00)

0.00

0.00

0.00

(35.58)

0.00

(19.54)

0.00

0.00

(842.41)

0.00

(30,897.53)

2016 BOARD OF TRUSTEES APPROPRIATION 16-

BAL. AT DECEMBER 31, 2016

ENCUMBR. AT 12/31/16

$3,384,769.74

$39,125.11

$1,027,494.62

$2,867.49

$211.82

$180.65

$1,953.52

$0.00

$8,630.03

$14,039.76

$0.00

$6,040.08

$4,485,312.82

$0.00

$0.00

$0.00

$0.00

$0.00

$39.42

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$39.42

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 1/17/2017 CAPTRST16.XLS

20


STARK COUNTY DISTRICT LIBRARY

PAGE 5

CASH STATEMENT AT DECEMBER 31, 2016 BALANCE @ 11/30/16

BALANCE @ 12/31/16

INCREASE/(DECREASE)

OPERATING ACCOUNTS HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

$2,209,356.64 147,805.31

$2,448,928.59 142,906.39

$239,571.95 (4,898.92)

INVESTMENT ACCOUNTS STAR OHIO-INVESTMENT ACCOUNT (0.68% @ 12/31/16 ) STAR PLUS-INVESTMENT ACCOUNT (0.40% @ 12/31/16) HUNTINGTON BANK-MONEY MARKET ACCOUNT (0.009% @ 12/31/16 ) HUNTINGTON BANK-MMAX (0.51% @ 12/31/16) PETTY CASH FUNDS CASH DRAWER/CHANGE FUNDS SUB-TOTAL OUTSTANDING CHECKS CASH BALANCE

857,884.81 33.21 1,419,852.30 2,521,788.20

858,473.56 0.00 713,364.13 2,522,845.28

588.75 (33.21) (706,488.17) 1,057.08

75.00 915.00 7,157,710.47 (48,734.70) $7,108,975.77

75.00 915.00 6,687,507.95 (426,555.88) $6,260,952.07

0.00 0.00 (470,202.52) (377,821.18) ($848,023.70)

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 1/17/2017 CSHALL16.XLS

21


STARK COUNTY DISTRICT LIBRARY

Page 6

REAL ESTATE TAXES/LEVY FOR 2016 DATE County/Township Portage

Carroll/Brown Twp.

Summit

Stark

Y-T-D at 12/31/16

REAL ESTATE TAXES

3/10/16 8/12/16 9/6/16

$826.05 1,241.55

4/13/16 4/22/16 9/14/16 10/6/16

117.69

4/15/16 9/16/16 12/16/16 2/5/16 2/12/16 2/19/16 2/26/16 4/1/16 4/15/16 4/27/16 5/10/16 5/11/16 7/1/16 7/8/16 7/15/16 7/22/16 9/2/16 9/19/16 10/14/16 10/21/16 11/7/16 11/7/16

REAL ESTATE ROLLBACK/ PAYMENT TAXES STATE OF IN LIEU/TIF TAX/ ABATEMENT MANF. HOME OHIO/COUNTY

PER. PROP./ UTILITY/ OTHER $107.03 12.76

AUDITOR & LAND BANK TREASURER FEES/ FEES OTHER ($13.66) (18.14)

ELECTION EXPENSE

ADVERTISING DELINQUENCY ($8.97)

$125.50

21.88

(3.23)

17.41

(1.10) (0.30)

11,369.75 134.50

(132.44) (124.68) (290.08)

(441.92) (1.36)

(1.36)

(66,922.67) (563.85)

(514.55)

(169.15)

(50,062.13) (787.11) (3,998.86)

(203.71)

(169.15)

($126,414.32)

($1,161.54)

7.36 19.21 7.65

10,539.95

5,900.24 418,720.00 291,370.00 872,450.00 667,070.00 1,256,533.39

2,976.65 5,147.94 125.50 1,269.21 458,065.66

388,680.00 187,550.00 194,980.00 853,950.00 1,640,583.25

(3,496.07)

2,929.45

53.31

2,707.61 458,026.92 1,416.47 3,267.69 3,521.03

$6,784,631.09

$7,855.55

$921,296.09

$10,443.00

YEAR 2009 Levy Taxes Received Collection and Election Expenses Collected (Net)

$11,716.64

YEAR 2010

$5,403,147.00 $5,204,591.18 ($106,986.56) ($71,136.73) $5,296,160.44 $5,133,454.45

Levy Taxes Received Collection and Election Expenses Collected (Net)

RETAXBO16.XLS

GENERAL PERSONAL

$5,900.24

YEAR 2011

YEAR 2012

$5,064,445.50 ($74,670.84) $4,989,774.66

$5,032,898.30 ($77,293.85) $4,955,604.45

($348.63)

$910.45 1,236.17 125.50 0.00 0.00 136.34 7.36 35.52 7.35 0.00 10,795.39 10,547.05 5,610.16 0.00 418,720.00 291,370.00 872,450.00 667,070.00 1,191,903.67 4,584.09 125.50 1,269.21 454,569.59 388,680.00 187,550.00 194,980.00 853,950.00 1,593,131.02 1,920.50 454,028.06 1,416.47 3,267.69 3,521.03 0.00 0.00 0.00 $7,613,918.12

Levy Taxes Received 2016 Collection Expenses 2016

$7,741,842.61 ($127,924.49)

Collected (Net) 1/1/16 thru 12/31/16

$7,613,918.12

YEAR 2013

YEAR 2014

$7,401,799.45 ($142,701.83)

$7,554,482.63 $7,568,644.81 ($123,388.34) ($124,653.07)

$7,259,097.62

$0.00

AMOUNT OF DEPOSIT

YEAR 2015

$7,431,094.29 $7,443,991.74

Distributed to the Board of Trustees on 1/17/2017

22


STARK COUNTY DISTRICT LIBRARY

PAGE 7

SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER TO BOARD OF LIBRARY TRUSTEES AT 12/31/2016 SPECIAL GENERAL FUND BALANCE AT JANUARY 1, 2016

$2,223,522.75

2015

REVENUE

CAPITAL

PERMANENT

CAPITAL

PERMANENT

FUNDS

PROJECTS

IMPROVEMENT

CAMPAIGN

FUNDS

$11,031.14

$3,132,346.88

$70,071.10

$826,595.37

YEAR-TO-DATE TOTAL

$18,200.62

YEAR-TO-DATE TOTAL

$6,281,767.86

$4,266,836.64

REVENUE 1000 Taxes (PLF) 1200 Taxes Property (Levy)

6,800,043.11 7,741,842.61

2000 Grants

6,800,043.11 7,741,842.61

6,878,900.29 7,568,644.81

18,000.00

18,000.00

95,467.88

3000 Patron Fines & Fees

106,968.63

106,968.63

114,326.72

4000 Investment Income

11,625.92

16,770.41

9,378.23

0.00

6,366.94

248,330.77

869,844.34

71,101.77 11,626.86

88,898.04 7,651.01

15,014,684.16

15,639,478.26

8,977,174.66

8,977,174.66

8,611,926.89

343,301.76

343,301.76

285,836.66

3000 Purch.Services

2,426,086.35

2,426,086.35

2,340,622.73

4000 Library Materials

2,063,035.83

5000 Capital Outlay 7-8000 Other Expenses

1,130,766.90 64,236.92

5000 Service Fees 6000 Donations

45,510.02

8100-8700 Misc. Rev. & Reimb. 8900 Other TOTAL REVENUE Y-T-D

2,422.86

2,721.63

0.00 1,921.50

200,899.25

71,101.77 11,626.86 14,806,718.92

0.00

2,422.86

1,921.50

200,899.25

2,721.63

EXPENDITURES 1000 Payroll/Benefits 2000 Supplies

TOTAL EXPENDITURES Y-T-D TRANSFERS (NET)

55.12

2,063,090.95

1,935,727.94

842.41

1,131,609.31 94,236.92

402,415.41 48,017.41

842.41

15,035,499.95

13,624,547.04

0.00

0.00

30,000.00

15,004,602.42

55.12

(250,000.00)

0.00

0.00

30,000.00

0.00

250,000.00

0.00

0.00

FISCAL OFFICER BALANCE AT DECEMBER 31, 2016 OUTSTANDING CHECKS

$1,775,639.25 426,555.88

$10,976.02

$3,384,769.74

$41,992.60

$1,027,494.62

$20,079.84

$6,260,952.07 426,555.88

TOTAL ACCOUNTED FOR AT 12/31/16

$2,202,195.13

$10,976.02

$3,384,769.74

$41,992.60

$1,027,494.62

$20,079.84

$6,687,507.95

PETTY CASH AND CHANGE FUNDS

$990.00

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING)

2,448,928.59

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

142,906.39

STAR OHIO-INVESTMENT ACCOUNT

858,473.56

STAR PLUS-INVESTMENT ACCOUNT

0.00

HUNTINGTON BANK-MMAX HUNTINGTON BANK-MONEY MARKET ACCOUNT

2,522,845.28 713,364.13

TOTAL ACCOUNTED FOR AT 12/31/16 BOTCTRE16.XLS

$6,281,767.86

$6,687,507.95 DISTRIBUTED TO THE BOARD OF TRUSTEES ON 1/17/2017

23


COUNTY CERTIFIED ESTIMATED FOR 2014 MONTH AMT. RECEIVED PERCENTAGE 14 January $529,658.33 8.54% 14 February $650,714.74 10.49% 14 March $350,787.55 5.65% 14 April $422,806.88 6.81% 14 May $580,989.23 9.36% 14 June $594,472.80 9.58% 14 July $519,822.37 8.38% 14 August $486,922.75 7.85% 14 September $492,207.01 7.93% 14 October $564,171.95 9.09% 14 November $559,419.38 9.02% 14 December $501,034.51 8.08%

$6,204,502.64 YEAR-TO-DATE $529,658.33 $1,180,373.07 $1,531,160.62 $1,953,967.50 $2,534,956.73 $3,129,429.53 $3,649,251.90 $4,136,174.65 $4,628,381.66 $5,192,553.61 $5,751,972.99 $6,253,007.50

Y-T-D % 8.54% 19.02% 24.68% 31.49% 40.86% 50.44% 58.82% 66.66% 74.60% 83.69% 92.71% 100.78%

COUNTY CERTIFIED ESTIMATED FOR 2015 MONTH AMT. RECEIVED PERCENTAGE 15 January $554,582.36 8.55% 15 February $635,723.39 9.80% 15 March $426,777.62 6.58% 15 April $462,410.49 7.13% 15 May $699,356.27 10.78% 15 June $618,027.28 9.53% 15 July $640,254.45 9.87% 15 August $524,677.19 8.09% 15 September $573,849.37 8.85% 15 October $577,423.95 8.90% 15 November $578,147.27 8.91% 15 December $587,670.65 9.06%

$6,485,709.23 YEAR-TO-DATE $554,582.36 $1,190,305.75 $1,617,083.37 $2,079,493.86 $2,778,850.13 $3,396,877.41 $4,037,131.86 $4,561,809.05 $5,135,658.42 $5,713,082.37 $6,291,229.64 $6,878,900.29

Y-T-D % 8.55% 18.35% 24.93% 32.06% 42.85% 52.37% 62.25% 70.34% 79.18% 88.09% 97.00% 106.06%

COUNTY CERTIFIED ESTIMATED FOR 2016 MONTH AMT. RECEIVED PERCENTAGE 16 January $595,092.70 8.52% 16 February $655,698.48 9.39% 16 March $452,657.39 6.48% 16 April $469,270.53 6.72% 16 May $564,849.12 8.09% 16 June $595,635.97 8.53% 16 July $659,545.18 9.44% 16 August $503,306.77 7.21% 16 September $603,230.79 8.64% 16 October $560,056.08 8.02% 16 November $554,191.93 7.93% 16 December $586,508.17 8.40%

$6,985,331.56 YEAR-TO-DATE $595,092.70 $1,250,791.18 $1,703,448.57 $2,172,719.10 $2,737,568.22 $3,333,204.19 $3,992,749.37 $4,496,056.14 $5,099,286.93 $5,659,343.01 $6,213,534.94 $6,800,043.11

Y-T-D % 8.52% 17.91% 24.39% 31.10% 39.19% 47.72% 57.16% 64.36% 73.00% 81.02% 88.95% 97.35%

PLF2016.XLS

24


DECEMBER, 2016 GIFT REPORT RESOLUTION 16BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR

AMOUNT

DESIGNATION

Paul & Carol David Foundation

50,000.00

Restricted: Capital Campaign – Fund 455

The Hoover Foundation

50,000.00

Restricted: Capital Campaign – Fund 455

Betty Wilkins

10,000.00

Restricted: Capital Campaign – Fund 455

R.C. Miller Family Limited Partnership

5,000.00

Restricted: Capital Campaign – Fund 455

Ervin & Marie Wilkof Foundation

4,000.00

Restricted: Capital Campaign – Fund 455

Belden Brick Company

2,500.00

Restricted: Capital Campaign – Fund 455

Robert F. Belden

1,250.00

Restricted: Capital Campaign – Fund 455

Donald & Rhoda Hart Charitable Fund

1,000.00

Restricted: Capital Campaign – Fund 455

Steven & Diana Pittman

1,000.00

Restricted: Capital Campaign – Fund 455

Kay Feagles

1,000.00

Restricted: Capital Campaign – Fund 455

James M. & Victoria S. Conley

500.00

Restricted: Capital Campaign – Fund 455

Dean & Jane Lauritzen Philanthropic Fund

500.00

Restricted: Capital Campaign – Fund 455

John & Carole Van Abel Charitable Advised Fund

500.00

Restricted: Capital Campaign – Fund 455

Ed & Nancy Sheehan

400.00

Restricted: Capital Campaign – Fund 455

Anthony & Sarah Efremoff

250.00

Restricted: Capital Campaign – Fund 455

Kevin & Chrissy Rice

250.00

Restricted: Capital Campaign – Fund 455

Paula M. Mastrioanni

100.00

Restricted: Capital Campaign – Fund 455

Constance Rubin

100.00

Restricted: Capital Campaign – Fund 455

Joanne Spees

MONTHLY TOTAL YEAR TO DATE TOTAL

25.00

Restricted: North Branch

$128,375.00 $248,330.77

25


Stark County District Library Monthly Internal Training Report Distributed to the Board of Trustees January 17, 2017 INTERNAL TRAINING December 6, 2016 Presenter: Atomic Training (Main Library)

Training on the I-Pad

Julie Hoffman

Successful Time Management December 19, 2016 Presenter: Atomic Training (Lake Community Branch)

Cynthia Naylor

December 19, 2016 Presenter: Atomic Training (Lake Community Branch)

Goal Setting

Cynthia Naylor

December 20, 2016 Presenter: Atomic Training (Lake Community Branch)

Being Savvy Online

Cynthia Naylor

26


January Staff

Ellinger, Kathleen

2017 Monthly Training Report Conf. Date Meeting / Conference Name

01/10/17 Preschool Storytime Basics

Holland, Matthew

01/12/17 Safety Council Luncheon: Marijuana Is It Really That Bad in the Workplace? Bennett, Linda 01/12/17 Martin Luther King Breakfast Hammond, Tamika 01/12/17 Martin Luther King Breakfast Heard, Sheila 01/12/17 Martin Luther King Breakfast Wilson, Tena 01/12/17 Martin Luther King Breakfast Walencik, Jennifer 01/13/17 AultCare Fast Break Breakfast 2017: Marvin Montgomery

Total

$ 284.67

Sponsor

Location

Total

Texas State Library & Archives Commission SCSC

Webinar

$

-

Canton, OH

$

14.17

MLKC MLKC MLKC MLKC Canton Regional Chamber of Commerce Texas State Library & Archives Commission ALA

Canton, OH Canton, OH Canton, OH Canton, OH Canton, OH

$ $ $ $ $

15.00

Webinar

$

-

e-course

$

175.50

$ $ $

40.00 40.00 -

Ellinger, Kathleen

01/17/17 Science & Math in Storytimes

DiMarco, Dayna

01/23/17 Basic American Sign Language for Library Staff 6 week course

McFarren, Jean Wilson, Tena Ellinger, Kathleen

01/27/17 Women's Impact Celebration 2017Women's Impact Canton, OH 01/27/17 Women's Impact Celebration 2017Women's Impact Canton, OH Texas State Webinar 01/31/17 The Magic of Music in Storytimes Library & Archives Commission

27


Stark County District Library Monthly H R Report Distributed to the Board of Trustees January 17, 2017 APPOINTMENTS None DEPARTMENT/AGENCY/STATUS CHANGES 01/01/17 01/09/17 01/09/17

Stacy Zabinski, Substitute, from Jackson Township Branch to Adult Services – Main, part time, hours as worked. Megan Johnson, from Branch Manager to Main Library Manager, from Plain Community Branch to Administration – Main, full time, 80 hours biweekly. Melissa Rickey, Clerk, North Branch from part time to full time, from 40 hours biweekly to 80 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS

12/26/16 12/28/16 01/06/17 01/09/17 01/09/17 01/09/17

Amber Keene, Shelver, Perry Sippo Branch, part time, 48 hours biweekly, resignation. William Gaume, Maintenance 1, Maintenance - Main, part time, 40 hours biweekly, deceased. Sharifa Louis, Bachelor, Youth Services – Main, full time, 80 hours biweekly, resignation. James Sweany, Maintenance 1, Maintenance – Main, full time, 80 hours biweekly, resignation. Hannah Rich, Substitute, Adult Services – Main, part time, hours as worked, removal. Dekota Toot, Substitute, Adult Services – Main, part time, hours as worked, removal.

28


Stark County District Library Board of Trustees January 17, 2017

Resolution Title: Executive Director Bond Statutory Reference: History/Background/Discussion: The Stark County District Library Board of Trustees has requested the Executive Director to execute a bond in the amount of $100,000.00 with a Board of Trustees approved resolution. Recommendation: The Finance and Audit Committee recommends the Stark County District Library Board of Trustees approve the resolution. Draftor(s):

Russ Humerickhouse, Fiscal Officer

Person(s) Responsible for Implementation: Executive Director Tena Wilson and the SCDL Board of Trustees

29


RESOLUTION 2017Executive Director Bond Resolution BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Executive Director is fixed at $100,000.00 which is surety payable to the Board of Trustees, and that the Executive Director be authorized and directed to provide bond satisfaction to the Board of Trustees from January 17, 2017 to the Stark County District Library Board of Trustees Annual Meeting in January 2018.

30


Stark County District Library Board of Trustees January 17, 2017

Resolution Titles:

Election of Fiscal Officer Bond and Oath of Office for Fiscal Officer Appointment of Deputy Fiscal Officer Bond and Oath of Office for Deputy Fiscal Officer

Statutory Reference: Ohio Revised Code 3375.32 and 3375.36 History/Background/Discussion: The Ohio Revised Code requires that the Board of Library Trustees hold an annual meeting in January each year at which a Fiscal Officer is elected and the Fiscal Officer’s bond is set. The Ohio Revised Code also provides for the appointment of a Deputy Fiscal Officer and the Deputy Fiscal Officer’s bond is set. These resolutions meet those requirements of the statute. Recommendation: That the Stark County District Library Board of Trustees approves the resolutions to elect a Fiscal Officer and appoint a Deputy Fiscal Officer and set bond for each. Draftor(s):

Russ Humerickhouse-Fiscal Officer

Person(s) Responsible for Implementation:

SCDL Board of Trustees Russ Humerickhouse-Fiscal Officer Michele Monnette-Deputy Fiscal Officer

31


Resolution 2017Election of Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that Russell E. Humerickhouse be elected Fiscal Officer for a term not to exceed one year beginning with this, the annual meeting of January 17, 2017 and ending with the annual meeting of 2018. Resolution 2017Bond and Oath of Office for the Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Fiscal Officer is fixed at $100,000 which is surety payable to the Board of Trustees, and that the Fiscal Officer be authorized and directed to provide bond satisfactory to the Board for the term of office to expire on the date of the annual meeting, January 2018. Resolution 2017Appointment of Deputy Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that Michele Monnette be appointed Deputy Fiscal Officer for a term not to exceed one year beginning with this, the annual meeting of January 17, 2017 and ending with the annual meeting of 2018. Resolution 2017Bond and Oath of Office for the Deputy Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Deputy Fiscal Officer is fixed at $100,000 which is surety payable to the Board of Trustees, and that the Deputy Fiscal Officer be authorized and directed to provide bond satisfactory to the Board for the term of office to expire on the date of the annual meeting, January 2018. .

32


Stark County District Library Board of Trustees January 17, 2017

Resolution Title: Disposal of Library Furniture, Equipment, and Materials History/Background/Discussion: Annually, the Stark County District Library Board of Trustees approves a resolution to authorize the Executive Director to dispose of library furniture, equipment and materials by either sale or disposal at various times during the year. This resolution provides that authorization for the year 2017. Recommendation: That the Library Board of Trustees approves the resolution authorizing the Executive Director to dispose of library furniture, equipment and materials. Draftor(s):

Mark Saunders, Facilities Director

Person(s) Responsible for Implementation: Tena Wilson, Executive Director Russ Humerickhouse, Fiscal Officer

33


RESOLUTION 2017Disposal of Library Furniture, Equipment, and Materials

WHEREAS, the Stark County District Library Board of Trustees seeks to provide for the disposal of equipment, furniture and materials no longer usable by the library; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director be authorized to dispose of library furniture, equipment and materials by either sale or disposal at various times during the year 2017.

34


Stark County District Library Board of Trustees January 17, 2017

Resolution Title: Cooperative Purchasing History/Background/Discussion: Stark County District Library has participated in the Ohio Department of Administrative Services Cooperative Purchasing Program for over 10 years. Participation in the program requires the library board to pass a resolution authorizing participation in the program and payment of an annual fee of $100.00. Recommendation: That the Library Board of Trustees approves participation in The State of Ohio Cooperative Purchasing Program. Draftor(s):

Tena Wilson, Executive Director

Person(s) Responsible for Implementation: Jeri Stickle, Purchasing Agent/HR Coordinator

35


RESOLUTION 2017Ohio Department of Administrative Services Cooperative Purchasing Program

WHEREAS, Ohio’s Cooperative Purchasing Act. (AM. Sub. H.B. No. 100), was signed into law on December 4, 1985; and, WHEREAS, effective March 6, 1986, Ohio’s Cooperative Purchasing Act provides the opportunity for counties, townships, municipal corporations, regional transit authorities, regional airport authorities or port authorities and school districts, conservancy districts, township park districts and park districts and other authorities, to participate in contracts distributed by the State of Ohio, Department of Administrative Services, Office of Cooperative Purchasing for the purchase of supplies, equipment and certain materials; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees; Section 1. That the Executive Director hereby requests authority in the name of the Stark County District Library to participate in state contracts which the Department of Administrative Services, Office of State Purchasing has entered into and the Office of Cooperative Purchasing has distributed for the purchase of supplies, services, equipment and certain other materials pursuant to Revised Code Section 125.04. Section 2. That the Executive Director or her designee is hereby authorized to agree in the name of the Stark County District Library to be bound by all contract terms and conditions as the Department of Administrative Services, Office of Cooperative Purchasing prescribes. Such terms and conditions may include a reasonable annual membership fee to cover the administrative costs which the Department of Administrative Services incurs as a result of Stark County District Library participation in the contract. Further, that the Board of Trustees of the Stark County District Library does hereby agree to be bound by all such terms and conditions and to not cause or assist in any way the misuse of such contracts or make contract disclosures to non-members of the Coop for the purpose of avoiding the requirements established by ORC 125.04. Section 3. That the Executive Director or her designee is hereby authorized to agree in the name of the Stark County District Library to directly pay the vendor, under each such state contract in which it participates for items it receives pursuant to the contract, and the Director or his designee does hereby agree to directly pay the vendor.

36


Stark County District Library Monthly Board Report – Facilities December 2016 MAIN LIBRARY Re-Imagine Main – No further activity at this time. MOBILE SERVICES New CAB overhead door – The new door has been installed. Demolition of the exterior wall will proceed weather depending. Expand bay 5 for full size bookmobile – Underground electrical conduit issue has caused us to re-evaluate the project scope.

SYSTEMWIDE Contract security – A new site security supervisor has been hired by AlliedUniversal and is on site. We continue to develop security protocols with library staff. Jackson Branch – Demolition rebid will take place in March ’17. Most shelving/furniture/equipment has been dispersed using an on-line auction (govdeals.com) for equipment dispersal. Re-Imagine Branches – No further activity at this time. Building & Grounds Committee Report No committee meeting or report this month.

37


Stark County District Library Board of Trustees January 17, 2017 Resolution Title: Election of Board Officers Statutory Reference: O.R.C. 3375.32 Discussion: The Ohio Revised Code requires that the Board of Library Trustees holds an annual meeting in January at which a president, a vice-president, and a secretary are selected. This resolution meets this requirement of the statute. Recommendation: The By-laws and Nominating Committee recommends the Board of Trustees approves the resolution.

Draftor(s): Russell Humerickhouse, Fiscal Officer

Person(s) Responsible for Implementation: Board of Trustees

38


Resolution 2017Election of Officers

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the following slate of officers is elected to serve from this annual meeting of January 17, 2017 to the next election at the annual meeting of 2018.

2017 SLATE OF OFFICERS BOARD OF TRUSTEES STARK COUNTY DISTRICT LIBRARY

PRESIDENT:

Steven Pittman

VICE PRESIDENT: SECRETARY:

Susan Rodgers

Bert Nero

39


Stark County District Library Board of Trustees January 17, 2017 We request that library board members of the Stark County District Library sign the Oath of Office of Board Members on January 17, 2017. Title: Oath of Office of Board Members History/Background/Discussion: At the annual meeting of the Board of Trustees the Stark County Library District, each board member is asked to renew the oath of office for board members. Draftor: Russell Humerickhouse, Fiscal Officer Recommendation: That each member of the board of trustees renew, sign, and date the Oath of Office of Board Members.

40


BOARD COMMITTES-2017

BUILDING COMMITTEE Robert Belden, Chair John Mroczkowski Sally Efremoff HUMAN RESOURCES COMMITTEE Susan Rodgers, Chair Sally Efremoff Edmond Mack FINANCE AND AUDIT COMMITTEE Steven Pittman, Chair Bert Nero John Mroczkowski BYLAWS AND NOMINATING COMMITTEE John Mroczkowsi Steven Pittman

41


Stark County District Library Board of Trustees January 17, 2017 Resolution Title: Table of Charges History/Background/Discussion: The Library’s current Table of Charges was adopted by the SCDL Board of Trustees on May 20, 2014. The proposed Table of Charges Policy reflects changes to • •

include fees for passport services remove Genealogy fee to reflect current practice

Recommendation: That the SCDL Board of Trustees approves the Table of charges Policy. Draftor(s): Jean McFarren, Deputy Director Person(s) Responsible for Implementation: Tena Wilson, Executive Director, Russ Humerickhouse, Fiscal Officer and Bryan Harris, Technology Director

42


Stark County District Library Board of Trustees January 17, 2017 Resolution Title: Table of Charges History/Background/Discussion: The Library’s current Table of Charges was adopted by the SCDL Board of Trustees on May 20, 2014. The proposed Table of Charges Policy reflects changes to • • •

include fees for passport services remove Genealogy fee to reflect current practice remove charge for replacement library card

Recommendation: That the SCDL Board of Trustees approves the Table of charges Policy. Draftor(s): Jean McFarren, Deputy Director Person(s) Responsible for Implementation: Tena Wilson, Executive Director, Russ Humerickhouse, Fiscal Officer and Bryan Harris, Technology Director

43


RESOLUTION 2017Table of Charges Resolution WHEREAS, the Stark County District Library Board of Trustees has always maintained a commitment to providing our community with the widest possible access to information, and WHEREAS, The library is now a passport acceptance facility for the US Department of State, and WHEREAS, The library provides a variety of ways for customers and staff to record the information obtained from various resources at a nominal cost, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Table of Charges Policy will be revised. Table of Charges

Collection Agency Fee (non-refundable)

$10.00

Damaged Book Pages

$1.00 per page

Discretionary Meeting Room Clean- up/Damage Fee

Minimum $25.00

Earbuds

$1.00

Faxes (Local/Long Distance/Toll Free Numbers)

No charge

Faxes (International)

Not Available

Kindergarten Readiness Pack piece

$5.00 each piece

Non Sufficient Funds Charge

$20.00

Photocopies (Black & White)

$0.15 per side

44


Photocopies (Color)

$0.50 per side

Computer Printing (Black & White)

$0.15 per side

Computer Printing (Color)

$0.50 per side

Processing Fee for Lost Materials (non- refundable)

$5.00 each item

Replacement Barcode

$1.00 each

Replacement Audiobook CD Cases

$5.00 each

Replacement CD Cases

$1.00 each

Replacement DVD Cases

$1.00 each

Replacement Inserts for CDs and DVDs

$3.00 each

Replacement Puppet Bags

$1.00 each

Replacement CD / DVD for Multi-sets

$8.00 each

USB Flash Drives

Up to $12.00 each

Passport Execution Fee

$25.00

Passport Photo Fee

$12.00

45

SCDL Board Meeting January 17, 2017  
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