COMPUTER USER POLICY

• Parents, advisor, and the Head of House will be notified. Payment can be made with cash, cheque, or a credit card through the Business Office. Once the fee is paid, the

Business Office will notify the Helpdesk. The student must then arrange for his advisor and his parent, guardian, or Head of House, to accompany him to the Helpdesk. Again, the Director of IT can stand in for one of the two adults required. Parents, advisor, and the Heads of House will be notified.

Classrooms: Students are required to take their laptops with them at the end of each class. A teacher may allow students to leave laptops in a locked classroom at special times throughout the school year.

Library: If a student leaves the library or for any reason would lose sight of his laptop, then it must be taken with him.

Take It Home: Lockers are not to be used to store laptops overnight, on weekends, or on holidays. If it becomes known laptops are being left in lockers during unsupervised times, this creates a fire/security/theft issue.

Sports Travel: Laptops can be taken on sporting trips at the discretion of the coach. Students will be informed whether the car, van, or bus will be a secure environment to leave the laptop while participating in competitions.

School Travel: Laptops can be taken on academic and co-curricular trips at the discretion of the teacher organizing the trip. Students will be informed as to how they can reduce the risk of loss or theft while travelling.

Academic Use First: Academic use of laptops must always take priority over recreational use. Each student is given an administrator equivalent user account on their laptop. Students can lose this privilege after three Computer Misconduct Strikes, or at the school’s or parents’ discretion.

Electronic Gaming, Movies, and TV Shows: Gaming includes computer games, smartphone games, gaming consoles, and any other form of electronic gaming:

• No gaming is permitted during the academic day, study times, or after lights out. • Classrooms, Memorial Chapel, Ketchum Auditorium, Wirth Theatre, and Cole Hall are game-free zones at all times, with no exceptions. • Gaming on athletic bus trips is at the discretion of the coach. The school recommends at least the same amount of time be spent on schoolwork as gaming or watching videos.

• Movie watching on athletic trips is at the discretion of the coach. The school recommends at least the same amount of time be spent on schoolwork as watching movies or gaming.

Copyrighted Software and Digital Media: Students should only be playing games, using software, listening to music, and watching videos, movies, and TV shows for which they have a legal right to do so.

Content Restrictions: Students are not allowed to have installed on their computers or to share or distribute files that offend community standards, break laws, compromise the computer security, or violate academic policies. Files may be in executable, text, sound, images, photographic, or video format. Here is a list of content students should NOT have on their computers:

• Pornography in the form of images, videos, or cartoons. • Music that offends community standards on issues such as swearing, promotion of drug use, treatment of women, racism, etc. • Hacking utilities that may be used to compromise our network security such as port scanners, key loggers, password crackers, decompilers, network administration tools, sniffers, tracers, protocol analyzers, proxies, VPNs, etc. • Photographing/Video Taping Tests or Exams: Students are not permitted to take photographs or videos of any tests or exams without the teacher’s permission. Students who receive electronic copies of tests or exams from other students should delete these files from all electronic devices and inform their teacher.

Software Conflicts: Students share the responsibility of ensuring their laptops are functional for academic use, especially in the classroom.

• If student-installed software causes the laptop to malfunction, students are expected to uninstall the software. • Peer-to-peer software sharing is strongly discouraged as this free software is one of the major sources of virus infection on student laptops. It is highly recommended peer-topeer sharing software be removed from student laptops. Students are encouraged to buy their music, movies, and TV shows at an online store. • Helpdesk personnel will not help with the installation of any software not purchased by the school. • The Helpdesk can re-image a laptop that continues to malfunction for any reason. • Students are expected to keep their anti-virus software running and up to date.

Password Privacy: Laptop passwords must be kept private. Here are some password guidelines and etiquette to follow:

• No effort should ever be made to obtain another password. • No effort should be made to watch another user enter a password. When another user logs in, you should look away until they have finished typing and are successfully logged in. • No effort should be made to guess another password. • Software should never be installed on a computer to capture another password. • Students should never work on a computer logged in under another account unless they have expressly asked to do so and are in the presence of the other student. • No effort should ever be made to read another private email without their permission. • Efforts to obtain administrator and teacher passwords will be dealt with severely.

• Students who hear of any user or network security breaches are expected to inform the

IT staff.

Desktop Backgrounds: Desktop backgrounds are public spaces and viewable by many people. Students are permitted to customize their laptop desktops and are expected to use good judgment in their choices and be consistent with community standards. 49