REGISTRATION FORMS The Registration Form P for every Initiate, Joiner and Rejoiner must be forwarded to the Provincial Office for registration purposes IMMEDIATELY after Initiation or election. The form for the new Initiates must have a cheque for the Grand Lodge Registration Fee made payable to the United Grand Lodge of England. After registration the Provincial Office will forward the form and any cheque to Grand Lodge. For those forms received at Grand Lodge after 1st January 2018 the amount will be £70.80 inc VAT irrespective of when the initiation took place. No fee is payable to Provincial Grand Lodge at this stage for Joiners or Rejoiners. Joiners from foreign constitutions are treated the same as initiates as far as registration fees are concerned. Please check the Grand Lodge fee for them as it may be different. Secretaries should ensure that the form has been completed correctly by the candidate and the proposer and seconder and signed by the Master before ballot is taken. The Certificate of the Secretary and the Amount Due sections must also be completed on the last page. Grand Lodge will return forms for completion where an insufficient description (e.g. Retired ,Director or Civil Servant) is stated for Profession/Occupation, or where a Joining Member fails to list ALL previous Craft Lodge memberships, no matter how brief or distant they may have been. Please do not send these forms direct to Grand Lodge. They should be forwarded to the Provincial Office IMMEDIATELY after the ceremony of initiation or the ballot has been taken for admission of a joining or rejoining member. Applications Form for a Grand Lodge Certificate LP & A5 This form should be completed after the candidate’s Raising and sent direct to Grand Lodge immediately after the ceremony. This form may now be sent to Grand Lodge by email. Request an electronic form from registration@ugle.org.uk
Annual Returns This is sent to the Secretary by Grand Lodge just before the end of the Lodge financial year. The form should be checked very carefully to ensure that all members are shown. The entry of those members who have died, resigned or been excluded during the year should be annotated with the reaso n and date. Fees are payable for them as they were members at the beginning of the financial year. On occasions the last few candidates for initiation and joining may be missing from the end of the return. These should be written in at the end. This is because either Grand Lodge has prepared the return before the form rea ched them or it has not been sent. If the latter is the case then the form should be sent to the Provincial Office immediately. The appropriate dues for those who have been written in should be added to the total. The forms and a cheque for the Grand Lodge dues, made payable to the United Grand Lodge of England, should be sent to the Provincial Office. The Provincial Grand Lodge Annual Return with a cheque made payable to the Provincial Grand Lodge of Devonshire. The fee paya ble currently is £10.00 per member with effect from 1st December 2020 and is reviewed annually. In addition a registration fee of £7.50 is payable at thi s time for every initiate and joiner and rejoiner during the year in addition to the £10.00. The method of arriving at the amount payable should be displayed as shown EXAMPLE :
25 2 -2
Members Initiates Joiners Re Joiners
@ £10.00 @ £7.50 @ £7.50 @ £7.50 Total
= = = = =
£250.00 £15.00 ——— £15.00 £280.00
A copy should be retained by the Lodge secretary. Please note that is the actual date for those who have died, resigned or have been excluded is required in full. Also note that Cessation is the term used by Grand Lodge when a member is two years in arrears, as per rule 148, but Excluded is Rule 181 before 2 years. Installation Returns These are two completely different forms. One for Grand Lodge and another for Provincial Grand Lodge. Both forms should be co mpleted and sent to the Provincial Office immediately after the Installation. This is essential as the Master and Wardens will be refused entry to a meeting of Grand Lodge if it has not been sent and auctioned. These details are checked at the entry doors of Grand Lodge prior to the meeting. The pre-printed Provincial Form should be checked and completed and also sent immediately to the Provincial Office. On the first page please include the forenames of the Master and Wardens with telephone numbers where possible. The entries for the Secretary, GP Representative, Charity Steward and Almoner are shown at the bottom. Please write in the changes where appropriate if there is a change of officer or address. The names and addresses of Past Masters of and in the lodge are shown on the reverse. Please change where necessary. Please note that it is not necessary to include the Province in which a person received his Provincial Rank or the year in which he was Master of another lodge. This detail is already held and is not shown due to lack of space. Also ple ase include the actual date for those omitted for the first time and the reason (death, resignation, exclusion or cessation). Cessation is the termed used by Grand Lodge when a member is 2 years in arrears as per Rule 148. Assessment Forms These are sent out by the Provincial Office each June for those due for consideration for appointment or promotion to Provinc ial Office. Full instructions are included with them as well as a blank form. Do not use the previous year’s form as the form is always subject to review and change. Year Book An individual, computer generated LINK is e-mailed to every Lodge Secretary, allowing them to access, a Google Drive Spreadsheet. This represents your Lodge Page in The Devonshire Freemasons’ Year Book, It requires The Secretary to enter all Lodge personnel details, and relevant Po stal addresses, Telephone, and email details of those in major offices. This page should be maintained constantly, with a copy forwarded to our book printer annually, to create the next book. Repo content error to The Editor. Editor’s email: pgldevonshire.yearbook@gmail.com Other In order that the office records can be kept up to date would the Secretary please inform the Provincial Office of all changes of address, death, resignations or exclusions along with the relevant dates which the events occurred, FOR ALL MEMBERS at the earliest possible opportunity. This can be done by letter or email to any of the following addresses. The Province uses the addresses for a number of purposes including the dispatch of the Devon Mason and it is important that they are correct.
office@pgldevonshire.org.uk As a general reminder I would also point out that it is not permissible to ballot for and initiate a candidate on the same night, and that the ballot for a Candidate MUST follow at the next regular meeting of the lodge, otherwise it lapses and he must be Proposed again.
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