SouthamTownGouncil The GrangeHall,CoventryRoad, Southam,Warwickshire, CV471QA Tefephone: 01926814004Fax:01926811414 e-mail:clerk@southamcouncil-warks,gov.uk Town Clerk Mrs DebbieCarro
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I am directedby the l\.4ayor to informyouthatthe nextl\,4eeting of theCouncilwill be heldat The GrangeHall,Coventry Road,Southam on Thursdav22'dSeptember20l l. The meetingwill commence at 7.30pm.
Youarerequested to attend.
It('tvJ D A CARRO(MRS) TOWNCLERK
SOUTHAMTOWNCOUNCIL Thursdav22" September2011 AGENDA PraVers 1.
A P O L O G I EF SO RA B S E N C E
2.
DECLARATIONS OF INTEREST Pleasenotethatcouncillors shoulddeclareinterests as beingeitherpersonalor prejudicial.
3,
REPRESENTATIONS FROMTHE PUBLIC
4.
MINUTESOF THE MEETING To ratifyminutesof the meetingheldon Thursday28'^July201'l
5.
ACCOUNTSFORPAYMENT i)Toratifythe paymentmadeduringthe SummerRecessdatedAugust2C'11 ii)Toauthorise the paymentsshownon ScheduleA datedSeptember 2011
6,
PLANNING i)Ratification of PlanningApplication responses madeduringthe SummerRecess ii)Stratford on AvonDistrictCouncilhas notifiedCouncilof the planning applications detailed on the attachedScheduleB and has requested observations of the Council.Theyand any otherapplications receivedsubsequently for inspection willbe available in the publicLibrary and willbe displayed in the Bar Roomfrom6.45pmon the nightof the meeting iii) PlanningCommittee MeetingDates- Planningl\,4ember to attend(if required) vi) Stratford on AvonDistrictCouncilhas notifiedCouncilof the decisions on the plannjng applications detailedon the attachedscheduleC
7.
TOWNCLERK'SREPORT
8,
CORRESPONOENCE
9.
REPORTSFROMWORKINGPARTIES
ENV
10.
MEMBERS ITEM
11.
INFORMATION FROMCOUNTY&DISTRICTCOUNCILLORS
12.
BUSINESSWHICH,IN THEOPINIONOF THE MAYOR,SHOULDBE CONSIDERED AS A MATTEROF URGENCYUNDERSECTION'IOOB(4) OF THE LOCALGOVERNMENT ACT 1972.
13.
EXCLUSION OF THE PUBLICFROMTHE MEETING The TownMayorwillmovethat,pursuantto Section1(2)of the PublicBodies(Admissjon to Meetings) Act '1960,the publicbe now excludedfromthe meetingbecausepublicity would be prejudicial to the publicinterestby reasonof the confidential natureof the business about to be transacted.
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C l l rD W i l l i a m s
Paymentof staffsalariesand paymentsof servicesdatedAugustand September 2011 Mr B Burns
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MIN JULY 20II Present:
Councillon:M Gaffney(Chair),L Hâ‚Źwer,C Worsh,A Forster,J Soni. J Smith,CIh P Thomas,C r M Witloughby. Cltr L Tasker, Cllr L Smirl, & Cllr D Williams
Itr attendance: M$ D Carro, MIs D Sanders,Cllr J Appleton & Cllr J Ellard
34.
#ffiHttt* Cllr J Ward
Holiday RDSOLVED: That apologies are accepted 35.
DECLARATIONSOF INTEREST Cllr L Hewerdeclareda personafiiGre"t in planningApplication 11/OII2S/FUL
36. lbs D Smith.20 SorinesCrescentJoutham
counciors rheirwardsin orderro*"*" hightishr ::99::iT P"l with,shewatkedaround issues thd lgl,. needdealing statedthatit *oul,l giveresi;; ;; opportunityof knowingwho their councillorsareas ha\reb"en _ade "om-ents thatresidentsdo not know who the new councillorsare. !LB Bromwich.8 lr4illCrescent. Southam rega:ding th-eovergrownfoorpathleadingfrom theCo_opro WelshRoad :fle wesranoatsothelootpathbetween 4g and50 WarwickRoad. Spokeregarding grass4ot being cut properly on the Ma)deld
Road Estate.
Spokein relaljonro a planningAppiicarionar2 Mill Crescenr sratinqtbalthe reasontor theapplicalionwasthattheyall wanledto residetogetheiin orderto supporther dadwho waswaiting for a triple heurttypu., -a iru. iookiog io. supponfrom the council. 37.
OF Thst the-Mjoutesof the MeetingheldoDThursday23.dJune 20t l. havins pre!,rousty beencirculated.be cotrfirmedatrdsignedby the Mayor,
38.
39.
ACCOUNTSFOR PAYMENT RESOLVED: i) That paymentofaccountsdatedJune20t1,totalliDg!59,42t.46 be authorized-
schedule datedJuly201I uponwhichtheTownCouncilhadbeenconsulted by StratfordDistrict Council ii) PlanningApplicationdecisions datedJuly201I Noted iii) PlanningCommitteeMeetingDates Noted 40.
TOWN CLERKISREPORT
40.r rqq!Ie_8888!sENrdlp!t!
MIs Smirh Wasadvisedthattherewasalr item beingdiscussedlaterin the meetingrelatingto meetingCouncillon Mr Bromwich Thattheover grownfootpathswould be reportedto WCC Mr Constable Thatthe overgrowngmsswould be reportedto Orbit heartofEngland MrsNeal Representation wasconsidered
40.2 WATTON'S LANE. SOUTIIAM _ LIGHTING SCIIEME AND MERCURY LIGHT CHICKABIDDY LANE Members considered a Iightingscheme for Watton'sLanefollowingcomplarnts youthsin theWatton'sLanevicinity. thecouncilhadreceived regarding nuisance wCC's proposalis to install8 colurnns at a costof€15,859.75; thecostwas higherthananticipated dueto havingto relaynewprivatecable. Membersalsoconsideredthe following 3 optionsin orderto replacethe Mercury Lantemin ChickabiddyLane: i)Thislightingunit (LP 1) is nowobsolete butwith theuseof scaffolding, we can replaceall internalgearwith new 23W fluorescentlampandphotocellfor !86.66. ii)Withtheuseofscaffoldin&fit a newlantemcomplelewith a 45WCosmolamp andsrandadbracketfor t803 .2I iii) Altemativelt with theuseofscaffoldingremovethe old unit in its entirety andfit a DW WindsorVictorian stylelantem(the sameasLP 2) completewith a decorativebracket,45W cosmolamp andphotocellfinishedin Black for fl l0l.4l
BES]q!YED:
i)Thecouncilauthorisesthe lightitrgschemeat a totrl costoft15,859.75aDd tbat it will be fundedby the Ear MarkedReservebudget. ii)That the Town Clerk ascertains whetherthe costcouldbe reducedthrough uriag solarpanels iii)That oDcethe schemeis completedWCC will adopttheselights iv)Thatth€ Town CouncilReprcs€Dtative for SouthamFirst (Cllr L Hewer) mskea proposalto SouthamFirst sskingthemto fund the Mercury Lantern replacement with a DW WindsorVictorirn stylelanterDat r costof gl l0l.4l. If the fundingrequestis unsuccessful, replacel&ntertrwith Option 1 at a totd cost of i86.66 40.3 BROWNSBRIDGE/STOWE DRIVE JTJNCTION Membersconsidercdcorrespondence from a residentandWCCregardingthe junction at the top of BrownsBridgeRoad./Stowe Ddve. Theresidentrcquested thatthe iunctionat thetoDofBrown BridqeRoadshouldbe madeinto a T
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Jutrctiondueto &ivers goingtoo fast. The residentadvisedthat ther€havebeen catbeingkilled. WCC andtheresident's two nearmisseswith childrencrossing haverespondedsayingthat theyhaveno firndingto changethis j unctionand v/hetherthis is somethingtheTown Councilwantto fund suggested
BD$9!YED:
the junction in order to &dvisethe Town That WCC are requestedto as$es$ Coutrcilwhat charges,if any,needmakingto theju[ction and what the costs will be. The councilcaDthenlook .t holvit couldbe funded.
40.4 NOVEMBERTOWN COUNCIL MEETING AT SOUTIIAM COLLEGE MembersconsideredholdingtheNovemberTown Colncil meetingat Southam Collegein orderto engagemorewith youngpeople. RESOLVED: i)That the NovemberTown Councilmeetingwouldnot be held at Southam Coll€ge ii)That a meetingis setup at SouthamCollegein order for th€ studentsto rris€ anyissuesthey hav€with the Towrl CouBcil 40.5 MAYFIELD ROAD PLAY AR.EA. UPDATE Memberswereadvisedthat the PlanningPemissionfor the new PlayArea had now beengrantedaodthat a meetingwith Southam@ PlayandO$it Heartof Englandwasto takeplaceon the 29' July, in orderto agreehow theprojectwas to be takenforward,asa resuhofthe Biffaward Glant beingunsuccessful. Memberswould me kept informed
40.6 COUNCILLORVACANCY Mernberswereremindedthat thevacantpositionwasstill beingadvertised. 40.7 WALC PARISHAND TOWN COUNCIL LIAISON FOR THOSE PARISIIES IN TIIE STRATFORD AREA AND AN UPDATE ON THE FtITURf, OF LIBRARIES WITIIIN THE DISTRJCT WITH TAIYYA BUTCHERS Membersof WarwickshireAssociationof Local Councilswould be pleasedto meetclerksandcouncillorsfrom Southamat a meetingon Monday3t October only) for councillors 2011,6.30pmat ElizabethHouse(seeattached
BE9QLYED:
That membersinform the Clerk accordinglyshouldtheywish to atterd
4O.S LOCAL CHOICEAFFORDABLE HOUSINGSCHEME Members'wercadvisedthatCllr D WiseandtheTownClerkmetwith warwickshireRutal CommunityCouncil,Godfrey-Palton,Taylor WimpeyUK Ltd andJephsonHousingAssociationto discussfufthet an affordablehousing schemefor Southam,on landownedby the CoventryDiocesein the vicinity of the Mayfield RoadEstate.
BEIQIYED,
i)That Cllr D Whe. Cllr J Smith.nd the Town Clerk continueto meetthe relevantpartiesrelatingto this projectand that the couDcilis kept updated accordingly ii) That a BMX Track and SkatePark is consideredrvhenlookingat ameni8 spaceprovision&spart of this development
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6 40.9 MEETINGS/TRAINING/EVENTS Saturday 17September 20l l al Fillongley,VillageHall - BeingA Good CouncillorandClerk- InductionDay= Costf,50.00 Saturday08 October201I at LeamingtonSpa,Town Hall - BeingA Good CouncillorandClerk - InductionDay = Cost€50.00
BESqL.YED:
Councillorsare to &dvisethe Clerk,ifthey wantto be bookedotrtoa course
4O.IO COTJNCILMEETING DATES ENV MEETING DATES Auqust- SummerRecess Thursday22id September 201I Thusday8s.september 201I Thusday27' October201I ThursdayI 3' October20I I Thursday 24' November2011 Thursdayl0' November 201I December ChristrnasRecess Thursday12' January20l2 Precept Thursday26' January2012 Thursday 23dFebruary 2012 Thursday 90 Febmary2012 Thursday 22"dMarch2012 Thursday 86March2012 Thursday26' April 2012 Thursd^yl2r Api,l 2Ol2 Thursday10' May 20I 2 (AnnualTown Meeting& Mayormaking) Thursday 24' May 2012 Noted 41. 4I.I
CORRESPONDENCE SOUTIIAM SNT II{FORMATION - POLICE Noted
41.2 RE\.ISTONSTO BUSSERVICE503AND FLE)OBUS497& 500- WCC Noted 42.
REPORT ON A MEETING OF TIIE ENI'IRONMENTAL WORKING rAKI
I t'I\ T4'- JULY ZUl|
rz.r ffi6Gf,iGEiir
Members were requestedto advise whether the fence that WCC has installed alongsidethe path that leads ftom Millholne Close over Welsh Road East to the underpass shouldbe extended.
BEPLYED:
i)To adviseWCC that SouthamTowDCorincilare ofthe opinioDthat the fenceshouldbe continued,but at a lower heighte.g.waistheightlike normal p€destrianguard rriling ii)That the fenceshouldbe paintedgreen iii)To r€questsherk'steethroad markings iv)To requestmarkingson path to encoumgepedestrians to turn left, when comingfrom the utrderpass towlrds WelshRoadEast v)Communicate theserequestswith Cllr Appleton 42.2 BUSSTOP_ COVENTRYROAD. SOUTIIAM Membersconsideredcorrespondence from a residentcomplainingaboutthe relocationof a Bus Stopdueto WCC not havingthe fihds to install a pole which wouldbeneeded ifthe locationwaschanged. RESOLVED: i)To adviseWCC that the busstopshouldbe movedbackto its originrl positioni.e oppositethe bus stopon the otber sideofthe road
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ii)To adviseWCC that SouthamTowd Councilwish to be consultedprior to in the any future chadgesto busrtop locatioEwith housitrgdevelopment future in the area 42.3 NOTICE BOARD . WOOD STR.EETCAR PARK IN PLACE OF RECYCLINGFACILITY thata noticeboardcould go in placeofthe recycling Cllt D Wi." hu. "ugg"sted facility in wood StreetCarParknow that Tescohasa full facility - Members viewswererequested
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Memberswereadvisedthat SDCareawarethat the Town Councilwant the recyclingfacility removedftom Wood StrcetCar Parkandthat it will be disiussedwith Headof Servicewhenhe retumsftom holiday towardsthe endof JulY
BEsqlrpu:
Thrt no actioncanbe takenuntil SDChasmadea d€cisioDreg&rditrgthe recycling facility 42.4@ CIr J w*d discussedwith membersa proposalhe hasfor tacklingweedkilling in the to\rn RESOLVED Dueto H&S the proposalcannotb€ takeBforward 42.5 PARK LANE RECREATION GROTJND_ GRAND OPENING RESOLYED i)That the openingtakespl4ceon Tuesday9'' August.t 12.30in conjutctioo with th€ Play ard PicniciD the Park €ventthat is beingorganisedby Southam& District Children'sCentre ii)That Andy Crump is invitedto openit; ifunavailablethe Mayor will opetr it
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42.6 ADDITTONALBIN _ PARK LANE RECREATIONGROTJND Thelast councilrcsolvedto investigatethepossibilityofputting a recyclingbin in the ParkLanerec. The costofthe.bin (supply& install) is f,705 , however,there is an issue.egardingthe emptyingofthe bin , the bins get emptiedby our contactor andthe rubbishis takento the tip but thereis no recycli4gfacility there andit in not in the contractorstermsof confiactorto sort rubbish. SDChas advisedthe following: l. Whild the recyclingcentreis still in WoodStreet,your contractorwill be able to put the recyclinginto thesecontainercwhich do not needto be sorted' 2. You could arrangefor a recyclingcollectionfiom the Town Councilolfices direct with VerdantVia their commercialcollectionscheme. via Verdantto emptytherccyclingbin 3. You couldmakea pivate arrangement on the recreationgroundthe sametime astheyemptythe SDCbins. 4. We canarrangeto havethe bin emptiedfor you via Verdantbut the chargefor thiswill bet90 Derannum.
BESSIIPD:
i)Clarify ifthe costis for a dual litter and recyclingbin
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ii)Councillorsto considerbestlocation iii)Clarify iff90 per annumis for weekly/monthly bin emptying
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42.7 PI,AIININGAPPLICATIONS RESOLI/ED: Seeattached 42.8 ISSUESFOR COUNTYAND DISTRICT COUNCILLORS Memberswererequestedto stateanyissuestheywish to raisewith the Counry andDistrict Councillorsin preparationfor theJuly Town Councilmeeting RESOLVED: WelshRoadErst Fence- Cllr AppletoD BusStopCoventryRoad - Cltr Appleton 42.9 THE TUTT'RXOF THE GRANGE Cllr D Wiseupdatedmembers: Do notttwant it to affectoperationsof TheGrangeHall Nothingto reduceparkingcapacityfor GrangeHall Nothingto impacton PeaceGarden SouthamTown Councilto be kepl informedandproperlyconsulted Noted 42.10 HS2CONSULTATION MembeNconsideredthe ConsultationResponse Proposalby Cllr A Forster,Clh L SmithandCllr L Tasker
BES.9lYED:
TownClerk to cut and pa$teresponses into on-lineconsultationsiteaft€r ratificatioDat July Town Councilmeeting
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42.11 Footpith adiacentto I Elm Brnk Southam It wasboughtto theCouncil'sattehtion thata resident appeared to beextending theboundaryoftheir propertyby installinga fence. The Clerk advisedthat WCC havenow confirmedthat it belongsto WCC Highways Nofed
42.I2 OTHERITEMSDISCUSSED i)CheckTown CouncilNewsletteris consistentlyincludedwith Advertiser (especially BrownsBridgeWard) iDRESOLVED To inviteRob Townsetrdto attetrdthe nextappropristeTown Coudcil meetingto updstecouncilon stateofthe Youth Service 43.
MULTI AGENCY YOUTII MEETING MINT/TES Noted
44.
MEMBERSITEM - CLLR A FORSTER RESOLVf,D: i)That SouthamTowr Councilcommence surgeriesoncea monthat SouthamLibrary on the Fsrmer'sMarket day ii)Thrt Cllr Forstercontactsthe library to makethe arrangements iii)That Cllr Forsterdistributesa rott iv)Thrt it is revi€wedin 6 months
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45.
INFORMATION FROM COIJNTYAND DISTRICT COUNCILLORS Cllr Appletonadvisedthelollowing: r I . .
That WCC hasrespondedobjectingto HS2 andrhal SDCaremakinga similarresponse SDC areencouragingpeopleto recycletheir Argoscatalogue Wh€nconsideringamenitiesfor the proposeddevelopmentat the Mayfield RoadEstatecouncilneedsto considerthe wholecommunityasBMX tracksandSkateParksarefor specificgroupsofpeople That he will takeanotherlook at the Bus StoDon CoventrvRoad
Cllr Ellardadvisedthefollowing: . ServiceSharingAgreementwith Malvem is not proceeding, mainly due to distanceissues t That thereis no shortfallin servicedueto budgetcuts . Advisedthat the usageofthe PublicConveniences in Southamis high so theywill bekeptopenedbut SDCstill needto reduceofcost ofrunning them. The councilwasaskedtheir opinionof chargesof 2@, the council respondedstatingthat theywould not wantto seeanycharges 46,
BUSINESSWHICH IN THf, OPIMON OF THE MAYOR SHOULD BE CONSIDERED AS A MATTER OF URGENCY None
47.
SUMMER RECESSAND CHRISTMASRECESS
BEEIILYEql
The Town Mayor, DeputyTown Mayor , immediatepastMayor and PlannitrgMemberCllr J Smith, or ss a minimum,any two ofthe aboveJ be authorised,in consultationwith the Clerk or DeputyClerL,to dealwith any business arisingwhich is de€medto b€ urgentduring the summerr€cessard Christmasrecess,itrcludingauthorisationof payments. 48.
EXCLUSION OF TIIE PT'BLIC FROM TIIE MEETING h wasmovedand EES9!YED: that pursuantto Sectionl(2) ofthe PublicBodies(Admission to M6etings)Act 1960the publicbe etcludedfrom the meetingb€c{use publicitywould be prejudicialto tle publicitrterestby rersonofthe cotrIidentialnatureofthe business to be transacted
49.
STAFF SAINRIES AND PAYMENT FOR SERVICES RESOLVED: To authorisepaymentsofstaffsalariesdatedJuly 20ll
50.
THE PARISH POIJND Membercconsidercdcorrespondence from the tenantofThe PadshPoundwho is seekingpermissionfrom the councilto displayan advertisement at The Parish Pound RESOLVED: That SouthamTown Councilgivesauthori|ltion for the tenantto displayatr advertisement subjectto the followingconditions: i)That SouthamTown Councilreservethe right to removethe signagert !nytime ii)That the signageis no biggerthan 3ft x 2ft
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iii)That the terant providesthe Town Councilwith proof that planning permissiotris not requir€d
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PLANNING (EAST) COMMITTEE MEETING DATES Therewillbe occasions whena Southamparish,planning Application is considered by StratfordDistrictCouncilat iplanning Committee meeting.All meetingsnormallytakeplaceat 6pmat The Conference Room,HRIWellesbourne, WettLsUourne, CVSS 9EQandthe datesof the meetingsareas follows:
5thOctober2011 26thOctober2011 16thNovember2011 7thDecemb er 2011 SouthamTownCouncilhasagreedthatthe plannlngMemberor the DeputyPlanningMemberwill represent the cou,icil th"s. meetingsshouldthe needarise "t
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Notice ofDecis ;::":
PERMTSSION WITH CON] J WilliamsonAssociates 58 NurseryDrive Banbury OX162NA
Town and Country ptanntngAct, 1990 rown and Countryplanning(Developmenr p,"nagement r,ruceou,c./ v,qs!, .wrv
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couNcIL, havins considered theappricaron ror
70 Brnbury noad, Southarr, CV4Z !H, gubmitted byr Mr J silvert receivedby the Councilon 25 May 2O11 HEREBYGIVE yOU NOnCE that pLA 'NNING pERMIssIoN ls GMNTED o€vebpfient, namety:for the following Pfoposed two storcy sldc c)atensll on, flat roo, dormcr to rcar and E|ngle etorey crrcrston, to fnont aDd raea. Subject to the Followingconditjon(s) and r€ason(s),nanelv;l.
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The developmenthereby Derml
vea's'rom ihe ;;t;;r-,;r;:;Hl::1"":n""
be b€sun berorethe expi.ationor th.ee
Reason:To comptywith Section.?1,:fand CountryptanningAct 1990(as amenoedby Sectjon51 of the pt.nnrngihe,T^own purchase andCompulsory Act iOO4).
ortheexternar ]5",il1l"#nJ:"##n1,S surraces orrhe ll"-,:?Tryo'o. be of the samerype,colourand texture thoseusedr" in" as "llir-g'ilil'i"snarl
Reason;To ensure that the devetopment hamontses with the extsflngbuitding.
Rlterencc No. r'/Ort2T / FUL
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Work shouldavotddtsturbanceto nestingbirds, Birds can nest In many pEces includingbuildings,trees,shrubsdenseivt, and brambl4rosescrub, tteiiing oiros are protectedunderthe 1981Wlldl'feand Countrystde Act. The malnnesitngieason lastsapproximatelyfrom F.ta rch to September,so work shoutdiAeatty1ii" pru." dates if at posstbte. a N.B birdscan nestut unv tir",'"na it,. ,,t" ::!:19_" snouro.if*: roealy be checkedby a sultably quallfiedecotogistfor thelr presence ' immediatety beforewofk starts,espe€tally if duringthe breed'int,"i"on.
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Batsult€bletimbersano theirtreatmertc6nbe foundat the follor{ingNatural Enqland webslt€ http,//naturalengtand.etraderstores.com/NaturalEnglandShop,rflNOg2. The construction mustalsoInctudeBatsuitableroof ltnt;os.
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Aur'roRrsED oFFrcER oFTHE rou*rr....|I1!,W.V!!14 This permlsslondoes NOTglve approvatuhderBuildlngRequlations. does NOT cohvey any I!l: enactment, !-"ii,:rl9: ipprovrt or consent whtch may be requrred under any by-raw, order or rcguiation other than pranning plrmtssion unoer *re provisionsof the Town and Country pt;nninSAct 1990. IT IS IIlPORTANTTHATYOUREAOTHENOTESATTACHED TO THIS FORNI S'RAT'OR.D-O -AVON DTSIRICT COUNCIL
ELTzAaETH HousE,cHuRcHsrREET,STRATFoRD_upoi-lvoxcvrz oxx
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Town Council Meetinq:Thursdav 22ndSeptember2011
TOWNCLERK'SREPORT 1.
P U B L I CR E P R E S E N T A T I O N S Do members' wishto takeforwardanyitemsthatwereraisedby members of the publicat thisevening's meeting?
2.
MEMORIALTREES FORPASTMAYORS permission The Mayor,CllrM Gaffneyis seekingtheCouncil's to planttwo treesin thegroundsof theGrangeHallin memoryof KenGrahamandTrevor Rogers.Theapproximate costof twotreesandplaquesis â&#x201A;Ź200.00. MEETING WITHSOUTHAM COLLEGESTUDENTS In response to SouthamTownCouncil's requestto meetwithcollegestudents, the collegehaveresponded agreeingthatweekcommencing 10'nOctober 2011 is a goodtime(not12'"October)in theafternoon (1.20pm- 3.20pm). Thecollegeis suggesting meetingthe studentcouncil, as it wouldmeanthat members wouldmeeta diverseranoeof students. Members' are requested to decidewhatdatetheywouldliketo meetand confirmwhowillbe attending.
4.
2ND soUTHAMBEAVERscoUTs Attachedis a letter(forcouncillors only)fromthe aboveorganisation seeking permission to erecta woodenseatin thevicinityof WarwickRoadand Leamington Roadto markthe Queen'sDiamond Jubilee TheTownClerkhas writtento WCCseekingtheiropinion(seeattached) andtheyhavestatedthe followina: . .
Theexactlocation wouldneedto be agreed TheTownCouncilwouldneedto takeoverall responsibility and liability fof it
It is alsostatedin the letterfromScoutsthattheywouldliketo havea large potof flowersnextto the bench, whichWCCwouldnotagreeto unlessit is a properly planterandthe sitecanaccommodate constructed it. l\.4embers' viewsare requested 5.
E L I Z A B E TH HO U S ER E F U R B I S H M E N T previous The councilwroteto SDC in January2008regarding thecosts involved withthe Elizabeth HouseRefurbishment, as therefurbishment ended up costinga lot moremoneythanhadbeenbudgeted.Thecouncilhad requested a copyof thereportrelatingto thismatterandwereconsidering takingthe matterto theombudsman. SouthamTownCouncilis nowin receiptof thereport,whichis attached for members'toconsider.
b.
COUNCILLOR VACANCY position Attached aretwo applications for the vacantcouncillor in l\,4erestone Ward.
7.
8.
SOUTHAM L E I S U RC EENTRE Following a complaint thattheTownCouncilhadreceived in relation to congestion alongWelshRoadWestin thevicinity of SouthamLeisureCentre, dueto a lackof carparkingspaces,theTownClerkwroteto SDCseeking theiropinionon the matterandtheirresponse is attached for members'to consrder. ATTENOANCE AT PLANNING COMMITTEE (forCouncillors Attached only)is correspondence fromSDCrelating to the lackof attendance of ParishandTownCouncils at Planning Committee Meetings andtheconsiderable wasteof resources as a result. Members' viewsare requested
q
w r o A s s t s rAPPLICATIONS wtrH COMPLICATED Attached is correspondence (forCouncillors,only) fromNaptonon the Hi ParishCouncilwhohavewrittento ascertain whetherSouthamTownCouncri wouldbe interested in participating in thistraining sessionandcontributinq to thecost. l\rembers' viewsare requested
10. Attached (forCouncillors'only) is correspondence fromSDCas a resultol Southam TownC_ouncil indicating thattheywouldbe willingto takeparton rne reviewof PublicConveniences. Thekeyquestions areasiollows: 1. Do youhaveanydirectstaffwhoyouwouldconsider askingto takeon the openrng, ctosingandcleaning of yourlocalpublicConvenience? lf youdo, wouldyouanticipate thiswouldresultin extracoststo youand if so roughlyhowmuchperyeardo youthinkthiswouldbe? 2. Are youawareofanylocalcompaniesor individuals thatmavbe interested in takingon thisfunction? lf so couldyouprovidemewithsome contactdetailsforthemso thatI cangetan estimate of theirlikelvcosts? l\,4embers' viewsare requested
't't.
STRATFORD UPONAVONTOWNCOUNCIL - CCTV Attached (forCouncillors'only) is -rrespondencefromtheaboveTown Councilinviting members to attenda meetingto discussthereduction in mannedCCTVcoverage forthe District andcontributing financially towards fundingtwofull-time CCTVoperatives. Members' viewsarerequested
13.
S137 GRANTAPPLICATIONS [,4embers are requested to considerS.137 GrantAppllcations (seeattached for councillors only)fromthefollowing organisations: SouthamCollege Southam AreaActioncroup (HS2) SouthamCommunity l\y'inibus Commlttee 2n"Southam(open)ScoutGroup
14.
MEETINGS/TRAINING/EVENTS Saturday 0B October20'11 at Leamington Spa,TownHall- BeingA Good = Councillor andClerk Induction Day 6o", tro.OO
15.
COUNCILMEETING DATES
ENVMEETINGDATES o11
Thursday 24thNovember 20'1'1 Thursday1OthNovember20'1'1 - Christmas December Recess Thursday 12'' January2012- Precepl Thursday 26'nJanuary2012 Thursday 23'".February 2012 Thursday9thFebtuary2012 Thursday 22"oMarch2012 Thursday 8'n.h,4arch 20'12 '12" Thursday 26'"April2012 Thursday April2012 Thursday1Orh May2012(AnnualTownl\.4eeting & l\.4ayormaking) Thursday 24'nMay2012 D A CARRO(MRS) Town Clerk
'IsthSeptember2011
NOTE:PLEASEMembersof the publicmay requestcopiesof any itemsincludedin this repon that havebeencopiedfor councillorsonly from the TownClerk
1r 2) 3) 4)
LightsAssociation SouthamChristmas - WCC BridgeJunction StoweDrive/Browns Bromwich HeroesWall- l\.4r on theSDCwebsite VillageDesignStatements
availablefrom the office Othercorrespondence August2011 L4inutes ['4eeting LightsCommittee SouthamChristmas WALCAnnualReport 201'1 Clerks& CouncilsDirectSeptember Voice CPRECountryside LocalCouncilReview CPREFieldWork
Bowholm 3 MeadowRoad Southam Warwickshire CV47IEN T e L 0 1 2 9861 3 5 7 7 f.r:Lirr\l.tlil..lliLtf
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August5'h2011 To\m Council Southarn TheGrangeHall CoventryRoad Southam cv47 IQA FAO: - l ogn ClerkMrs DebbieCalro
De,JDcbbie granl'$hich ifr^'".trtit *i*A ,ftechequeliom Deniselbr {4'500,a verygencrous \r'erealiseis a oneoffspecial like to thank Ont"hrit ot Sourtlunlihristmas l,ightscommitteenembersIwould with this-together all SouthamTo*n Councillorsu'hoagrcedto this grantto SCLA' shouldsecSouthamalightwith Christmas fundraisingrveu'ill be undert,Lking onc(againlhiscoming)ea, decorati(,ns thanksio.vouDebbiefor thetime you gaveto sortingout $'hereit Also my personal evening *u, ooi"it t. ,o oO,utnthemune)'$irhoutdetrimenllo STC' alsoon thc to.creryone in erplaining andpaticnce of thc( ouncirmeeting. )our kno\rlecgc to ackto\\tedge$hat Southamwould councilio;s madeit poisiblelbr the concemed. any uetite *ithout theiighlsandthelirroreit $ould causcif \lc didn't have With regards
(a SouthamChristmasLightsAssociatjon Va1Steelc(lr'lrs)- Secretary
P a g eI o f l
Debbie From: joedwards@warwickshiregov.uk S e n t : 1 1A L r g u s t 2 011011 6 Debbie To: ckshre.govuK cl rappleton@waM Cc: BridgeRoadJunciion.Soulham Subject:StoweDnve/Erowns
DearDebbie of theabovejunctionhasbeencarriedouton the assessment a technical As requested, whetherthejunctioncouldbe altered. abovejunctionto determine as the required to alterthejunction, hasfoundthatit is notpossible Theassessment wouldnotbe met.Thebendwouldpreventdriversfrombeingableto see distance visibility andthiscouldresultin accidents. fromthejunction, whetherit wasclearor notto proceed present arrangement appearsto be fromresidents, the concerns AlthoughI appreciate injurywithinthelast3 years involving working,as therehavenotbeenanyaccidents pleasedo nothesitate to contactme lf yourequireanyfurtherinformation, Regards Jo Edwards RoadSafetyEngineer Principal SafetyEngineering Communities CountyCouncil Warwickshire fet.01926 412024 Email: joedwards@warwickshire.gov.uk re.gqv.uk Web:www.\.laryyickshi only and may contain sensrtiveor This transmissionis intcndedfor the namedaddressee(s) be handledaccordingiy Unlessyou and should protectilcly markedmatcrial up to RESTRICTED are the namedaddresscc(or authorisedto reccjvc it for the addressee)you ma-vnot copy or use it, or discloscit to anyoneelsc. Ifyou havereceivedthjs transmissionin error plcasenotiry the sender immediately.All email traffic sentto or from us. including u'ithout ljmitation ali GCSX traffic, may be subjectto recordingand,ormonitoring in accordancewith relevantlegislation
xLLrrvt[J-u sEP 2011 !].Q [" "M5.4. Sunu*A t "ttUUe,&6c2nt Soulfiqm
ea4702r
O v e tr h e l a s tf e w m o n t h sI h a v eb e e na s k i n vga r i o ups e o p l ea b o u t h e i r t h o u g h tosn h a v i n a g H e r o eW s a l li n S o u t h a m . T h i sw a l lw o u l dn o to n l yf o r p e r s o n nfer lo mt h es e r v i c ebsu tf o r p e o p l e f r o ma l ! w a l k so f l i f e . H e r ea r ea f e w e x a m p l ebse l o wo f n a m e sI b e l i e vteh a tc o u l db eo n t h ew a l l , g ,e o r g e S e t hB o n dw h of o u g h itn t h e C r i m eW a a r .L e nW o o l e yA, l a nR e a d i nG B r o m w i cA h .l lt h r e ew o nt h e m i l i t a r m y e d ailn W o r l dW a rT w o .T og e tt h r e ei n Southam w a sa n h o n o utro t h et o w nb u tt h e s et h r e em e nl i v e dn e x td o o rt o e a c ho t h e r . H e n r yL i l l e y - S mfi o t hr t h ec o u n t r i ef si r s tf r e eP r o v i d e nDti s p e n s a r y . e h od o n a t e lda n df o r t h eC r i c k eatn df o o t b a lcl l u b s . C y r iB l o u r nw T r i n aG u l l i v el a r d i ew s o r l dd a r t sc h a m p i o n . SteveBeatonformermensworldchampion A r t h u rC o xp r o f e s s i o nf oaol t b a l l earn dm a n a g e r . y o u t hf o o t b a tl le a m s N i g eAl r m s t r o nwgh od e d i c a t eadl o to f t i m et o S o u t h a m r e m b eor f S o u t h a m U n i t e dB o w l sC l u b a n da f o u n d em B o b b yH a n c o c khsa sb e e ni n v o l v efdo r 6 1y e a r sa n dh i sw i f eA n n5 0y e a r sw i t h Southam Un i t e dF C T h i si sj u s ta f e w e x a m p l easn dI a ms u r et h a tt h e r ea r es o m ee xc o u n c i l l o r s s h ow o u l dm e r i ta m e n t i o n f o r t h ew o r kt h a tt h e yh a v e a n dc h a r i t w y o r k e rw d o n ef o r t h e c o m m u n i ti yn t h et o w nf o r a n u m b eor f y e a r st h a tw o u l db en i c e t o s e et h e i rw o r kh o n o u r eodn t h eW a Jol f H e r o e s .
A f t e ra p p r o a c h i n Cgo u n c i l l D o ra v eW i s ef o r a d v i c a e n dh i st h o u g h ths ea d v i s e d meto writeto the town councilandput the suggestion forwardto the councillors. Councillo Dra v eW i s ei s 1 0 0 %b e h i n d t h e i d e aa n da n i d e aal r e aw o u l db e i n t h el i b r a r yg r o u n dw s h e r ei t m i g h b t ep o s s i b lteo i n c o r p o r aat eH e r o eW s a l li n the revamp of the libraryareaif theTownCouncil agreewith the jdea. I a n dt h e p e o p l et h a tI h a v es p o k etno a b o u t h i sa r ei n f u l la g r e e m e n wti t ht h e i d e ao f a H e r o eW s a l l a, n da g r e et h a ti t c o u l da l s oh e l pw i t hg e t t i n gr o u n s m I n t ot h ea r e a . I h o p et h a tt h eT o w nC o u n csi lu p p o rtth i si d e aa n dt h a ti t c a nb e b r o u g htto f r u i t i o ns ot h a tl o c apl e o p l ea n dt o u r i sat l i k ec a ns e eh o ww o n d e r f uple o p l e arefromthe town of Southam.
Y o u r fsa i t h f u l i y
B r i an B r o m w i c h
PageI of2
Debbie From:
FionaBlundel[Fona.Blundel]@stratford-dc.gov.ukl
Sent:
24August201116:57 braiescouncil@btinternet.com; sterlingass@btcorlnect.com; deborahwellings@btinternet.com; RobenLees;catherinelambert@btinternet.com; gjpiller@tiscali.co.uk; karen.parneil@homecall.co.uk; clerk@harbury-pc.gov.uk; bhlpc@blconnect.com Ioxleyparishclerk@btinternet i LlParishCounci com; @aol.com; pamroutly@btinternet.com; enquiries@radwayparishcouncil.ofg.uk, clerk@salfordpriors.gov.uk; ianwilklns@talklalk.net; Debbie; vclowe@trscali.co.uk; wellesbournepc@btconnecl.com; helen@seymoursmith.co uk Stephanie Chettie VilageDesgn Staiements on theSDCwebsite
To:
Cc:
Subject: FollowUp Flag:Folow!p FlagStatus:
Blue
DearA1l, ThePlannrngDepartrfenthas numeroLis requestsfor rndivrdual VillageDestgnSlatements by prospective applcantssubmttingplanning applications. Wewouldto likepromote thewideruseof Village Desgn Stalements n p anningappications by scanning thedocuments andplacirlg themon lheSDCwebsite. However,we are awarethal lhe doc!menlsare protectedby copyright.We wonderedwhetheryourparish Councilswouldbe agreeableto waivingthe copyright, so thatwe can placethe docurnenls on thewebsitein orderto promoteand makethernrnoreaccessible in ihe ftriure I wouldbe gralefulif you couldkindlylel me knowwhetherwouldbe acceptable to yourparishCouncl, either via emaI to tiOla-blundell@stratford dc.qov.ukor in writingto FionaBlundel, Slratford-on AvonD strictCouncil, Planning PolicyDepartment, Elizabeth HouseChurch Streel,Stratfordon-Avon,Warwicksh re, CV376HX I lookforwardto hearingfromyou. Bestwishes Fiona
FionaBlundell PolicyPlanner Corporate Support 01789260333
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26,'081201 r
REPORT ON A MEETINC OF TIIE ENVIRONI'IENTAL WORKING PARTY ON 8'I' SEPTENIBER20I I Present:
Cllrs M Galiney(Chair).D Wise.MWilloughby.J Soni.C Worsh.J Ward,L Hc$'cr,lSmith.L Tasker& D Willialns
Apologiesr
Cllrs P Thomas,A Forster& J SDjth
I)
TOLLGATE ROAD PLAYING FIELD LEASE liom WCC that setoutproposalsfor thenervleasc corrcspondence Membersconsidered RECOMMENDATION i)To adviseWCC that SouthamTown Councilwant the statusquo to continue- rcnc$' l c a s ca \ a l p r e s e nrtl i t h a 2 0 l r m i n i m u m for schoolfrom 1300- 1600hrs ii) Thc Town Council is happy to alter the time of access rt presentto 1000- 1600hrs
2)
GYPSEY& TRAVELLER AND SHOWI,|ANNEEDSASSESSMENT the suney Membersconsidered RECOMNIE\DATION accordingly the questionnaire To complete
-lr
TLSCO5106- BL S SHELTERPRO\'ISIO\ from WCC conespondcnce Menbcrsconsidered RECOMNIENDATION To adviseWCC that SouthamTown Councildo nol }lant to proceedregardingtakingon ne\l Bus Shcltersthat will be installedaspart of the Tesco the maintenanceof the rw.-.o Sl06 agreement
4)
POLICE_SAFtrR NEIGHBOURIIOODTEANTIIEETINC an invitationto attenda mectingal LongItchingionCommunityCentreto Membersconsidered discussanyissuesandexplainthc Policestructure. RECOMMENDATION That Cllr D Williams will attendthe me€tingand represenlthe Council
5)
TOWN COUNCIL OFFICE CONIPUTERSYSTE}IS as the quotations to rcplacethe Tou'nClerkandDeputyCictk cornputers Membe$considered $ell asthe scn er RECOMMENDATION i) llembers' authorisethe rcplacementsas quotcd bl DealerSl"stcms,subjectto a mcmber'sovervietlto a maximumcostoff,5000 ii) That a lineis addedin nextyear'sbudgetof 11000a yeartowardsfuturereplac€ments
6)
PROPOSED SPEEDLIN,IITCHANCES RECOMMENDATION SpeedLimit Changcs i)To adviscwCC that SouthamTown Councilsupportthe proposed in the Yicinit] of BascoteHeath
7)
MAINTENANCEWORK AT VARIOLS PLAY AREAS RECOI\,IMENDATION i)To acceptthe quotefrom Durasport for r€pairs at Park Lane RecreationGround, Tollgat€Road,The Furro{s, Shepherdsllill, and Ascote\\'at"
8)
THE ROLE OF THE COMMUNITY FORUM an invitationliom BishopsItchingtonPC Mcnlbcrsconsidered RECOM}TENDATION
To rcspond stating that Southam Town Council will not be represented at the meeting
e)
SDCGROUNDSNIAINIENANEE_EQNIBAEI 14elnboa **i.i"."d
AoIn SDC seekingviews on the senices provided and correspondcnce
\\'ha{the councilwouldlike to secaspafi of futureprovision RXCOMNTENDATION To respondstatittgthat the Town Councilliould like an enhancedservicein rll areasand to statcthat the presentserviceis not alNa.vsto a goodstandard€.g.litter not pickedup their stafedlevelofservice anddon't ahra]sachiev€ THE DIAMOND JUBLIEECELEBRATIONBEACONS regardinguhethcrthey$ish to takepafiicipatein a correspondence Membersconsidered lightingof JubileeBeacons nationwideco-ordinated RECOMNIENDATION SouthamTown Councilare not ir a positionto €rccl a beacon
r0)
PROPOSAI-FOR STONETONWIND FARM BY IIDF ENERGYRENEWABLES $eremadcauareofa publicexhibition \'lembers RECONTNIEND-{TION Notcd
)
STREETCLOSURXFOR RETROREVIVAL EVENT ON SATURDAY24T'I SEPTENTBER rcgardinga roadclosurefbr theaboveevent corespondence Membcrsconsidcred RECOI'MENDATION ff"rnfet. totea ana rejectedthe proposalon safeh grounds. Ifthe RoadClosureplan is amendcdto tllow flo$ of traffic from \\'ar$ick Road aroundto Oliford Streetthcn the To}1nCouncilwouldhaveno objection
12)
ISSUESFOR DISTRICTAND COUNTYCOUNCILLOR
l3) l)
When are bus sheltersto be erectedb-vWCC on Warwick Road Roundaboutat Kin€tonRoad-When is this roundaboutgoingto be replantedaspart of the TescoSt06 Agreemcnt, alsoother roundaboutsrrere goingto be improvedas p€r a recommendationb] SouthamFirst to CIlr Appleton
MEMBER'Slt'E1{ - Cllr D \\illiams
I {ould like the ToFn CounciL,s permission ro run an evenr fo}. rne local youth aL the Recreation cround on Fri 2lrd Sep 2011. I hawe applled for a iicence from sDc, to allow playing of recorded music at Southam Recrealion cround on rile abowe dale. r have also senr a copy of rhâ&#x201A;Ź ]icence requesr ro rhe Police 1-icenslng Team rn
tle rntend to set up cn lhe REC so as Lo be a reasonable disLance r, or . - . q 5 b o - . . n 9 , a s . d 6 n . F - . We vili hare a gazebo, Labfes, "nv sys.em and generator. There wilL b e a t l e a s t f i w e a d u l t s i n atteidance, from Youth outreach,
The PA syslefr {e have is :}oL LhaL poverful nuch disturbance. We wi]l only be playlng 22:00 sc again i! wi]l not 90 on loo late che kids when 1r fi.ishes).
a!,ay pA
s. should nor cause roo rhe musac bec$een 19iOO and annol anvone (except
rhis ls our firsr rriat run and h o p e f u l l y it will be wel] receayed. If we decide to continue once a 1 ) n l n . i ' m a y tne ^eorhel turns darker and coLder we can f ind accommodaiion ins:de somewhere chat Lhe kids {oo,t mind going to. Possibly the Graharn Adams centr.e. -I ro. email, I
hdv- d y q.e ( .ons or you can call me on 01926 811443 o!
Look forFard
Yours
sincereLy
Lo your
reply.
n-n vo- ha.07802 68?:94,
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