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Chapter Four Review
N EVot ALto b U ON Ae u T LY IOse Nd UfSor E tra
Lesson Summary
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Microsoft Access 2003
Understanding Field Properties •
To Display a Table in Design View: Open the table and click the View button on the toolbar, or from the Database window, click the Tables icon in the Objects bar, select the table, and click the Design button.
Indexing a Field •
To Index a Field: Display the table in Design View. Click the field you want as an index, click the Indexed box, click the drop-down arrow, and select Yes (Duplicates OK) if you want to allow multiple records to have the same data in this field or select Yes (No Duplicates) if you want to ensure that no two records have the same data in this field.
Adding a Primary Key to a Table •
To Add a Primary Key to a Table: Display the table in Design View and click the field that you want to set as the primary key. If such a field doesn’t exist, you will have to create it. Click the Primary Key button on the toolbar or right-click the field you want to use as the primary key and select Primary Key from the shortcut menu.
Inserting, Deleting, and Reordering Fields • • •
To Insert a Row: Click the to insert and press <Insert>.
row selector for the field that will be below the new field you want
row selector for the field you want to To Change the Order of Fields in a Table: Click the move and click and drag the selected row to the desired location. To Delete a Field from a Table: Click the
row selector for the field and press <Delete>.
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Changing a Field’s Data Type •
To Change the Data Type for a Field: Display the table in Design View, click the field’s Data Type box, click the Data Type list arrow, and select the data type.
Using Field Descriptions
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2001 CustomGuide, Inc.
To Add a Description to a Field: Display the table in Design View, click the field’s Description box, and type the description you want to appear in the Status bar whenever a user selects that field.
Adding a Caption •
To Add a Caption to a Field: Display the table in Design View, click the field in the field list, click the Caption box in the Field Properties section, and type the caption.