2024 CAJPA Annual Conference Prospectus

CAJPA 2024 Annual Conference • South Lake Tahoe

10-13, 2024

Same Great Conference – New location!

CAJPA’s 2024 Fall Conference headquarters will be located at the Tahoe Blue Event Center just steps away from CAJPA’s prior headquarters venue. Due to some changes to the local hotels, the exhibit hall, educational sessions and keynote presentation, breaks, and lunches will be held at the new event center. A new and unparallel venue for conventions and special events!

Tahoe Blue Event Center

75 Hwy 50 Stateline, NV 89449

Hotel room blocks with special group rates will be available at these hotels:

• Harrah’s

• Harveys

• Margaritaville Resort (formerly the Lake Tahoe Resort)

Your Perfect Target Audience: Decision Makers

When you exhibit or sponsor the CAJPA Fall Conference, you will be provided with many opportunities to build and develop quality relationships with current clients and new prospects. You will meet face-to-face with general managers, executive directors, board members, workers’ compensation and liability claims managers, risk managers, loss control personnel, business managers, accounting personnel and other JPA staff. Those who attend the CAJPA Fall Conference are the leaders and decision makers in the risk management pooling industry, making this your perfect target audience.

Take Advantage of Partnering with CAJPA!

• Connect with a large range of risk pooling representatives from across the region

• Showcase innovative products and services

• Influence key decision makers

• Benchmark your company as an industry leader

THE EXHIBIT HALL SELLS OUT EARLY EACH YEAR SO REGISTER NOW! YOU WON’T WANT TO MISS OUT ON THIS VALUABLE OPPORTUNITY!

2024 Schedule (Subject to change)

Tuesday, September 10, 2024

36th Annual Frank James Invitational Golf Tournament: 8:30 am – 2:00 pm

Exhibitor Registration and Booth Set-Up: 1:00 pm – 5:00 pm

All booths must be set up prior to the 5:00 pm Welcome Reception which will be in the Exhibit Hall. We ask that all exhibitors attend the kick-off

Welcome Reception and greet the attendees.

Registration Open: 3:00 pm – 6:30 pm

Welcome Reception and Golf Awards in the Exhibit Hall: 5:00 pm – 6:30 pm

Wednesday, September 11, 2024

Registration Open: 8:00 am – 5:00 pm

Continental Breakfast in Exhibit Hall: 8:00 am – 9:00 am

Exhibit Hall Open: 8:00 am – 12:15 pm

Opening General Session: 9:00 am – 10:15 am

Break in Exhibit Hall: 10:15 am – 11:00 am

Lunch on Own: 12:15 pm – 1:30 pm

Exhibit Hall Open: 1:30 pm – 5:00 pm

Dessert and Prizes in the Exhibit Hall: 1:30 pm – 2:15 pm

Oktoberfest Networking Event: 5:00 pm – 6:30 pm

Thursday, September 12, 2024

Exhibit Hall Open: 7:30 am – 2:45 pm

Continental Breakfast in Exhibit Hall: 8:00 am – 9:00 am

Lunch in Exhibit Hall 12:15 pm – 1:30 pm

Dessert and Grand Prize in Exhibit Hall: 1:30 pm – 2:30 pm

Exhibit Hall Breakdown: 2:45 pm – 5:45 pm

Grand Finale Event: 3:30 pm – 5:00 pm

(All sponsors and exhibitors are invited)

Friday, September 13, 2024

Held at Margaritaville Resort

Full American Breakfast: 8:00 am – 9:00 am

CAJPA Membership Meeting: 8:15 am – 8:30 am

Legislative Update and Keynote Speaker: 8:30 am – 10:00 am

How to Register

All booth and sponsorship registrations can be completed online via the CAJPA conference website at: www.cajpa.org

Please be sure to use your membership login if you wish to receive the membership discount on your booth. All registrations must be completed no later than Friday, August 2, 2024.

Conference Concludes: 10:00 am

Sponsor & Exhibitor Information

Deadlines

• July 12, 2024 – Exhibit booth discount. Fees increase by $500 after this date

• July 26, 2024 - Inclusion in conference mobile app

• July 26, 2024 - Logos and Company Descriptions must be submitted via email to launch@smithmooreassoc.com.

• July 31, 2024 - No refunds after this date

• August 16, 2024 - All complimentary registrations must be completed online

• August 23, 2024 - All booth payments made after this date will incur a $350 late fee

Benefits to all Sponsorships & Exhibitors

• Company listing and logo on the conference mobile app to include a 30 – 50 word company description

• Complimentary conference registrations based on level of partnership

• Listing on the CAJPA website

• Badge Ribbons for all company booth attendees

• Pre-conference mailing list (August 2024)

• Post-conference mailing list by written request (October 2024)

Logo Specifications

You must send your logo in both an EPS/AI vector format and a high-res transparent png. If you do not have an EPS version of your logo, please ensure what you send is a high-resolution transparent PNG or PDF. Logos pulled from websites are not suitable for printing. We will not use your logo from the previous year unless explicitly told to do so. If you cannot provide any of the aforementioned formats, we cannot guarantee the quality of your logo in any digital or printed materials.

All company logos in both eps and png format are due by July 26, 2024, and should be submitted via email at launch@smithmooreassoc.com

Please contact Director of Communications Audie Whitt with any design/logo questions at awhitt@cajpa.org

Booth Fees

Booths include two complimentary conference registrations who must be registered by using a unique promo code that will be sent to you the week you complete the booth reservation. These registrations must be completed online via the CAJPA website no later than: Friday, August 16, 2024.

Premium Booth

(Denoted with a “P” in booth number)

Member Rates:

• $2,400 prior to July 12, 2024

• $2,900 after July 12, 2024

Non-member Rates:

• $5,400 prior to July 12, 2024

• $5,900 after July 12, 2024

Standard Booth

Member Rates:

• $1,900 prior to July 12, 2024

• $2,400 after July 12, 2024

Non-member Rates:

• $4,900 prior to July 12, 2024

• $5,400 after July 12, 2024

Floor Plan - Located at the NEW Tahoe Blue Event Center!

Booth Dimensions

8’ deep x 10’ wide with 8’ high draped back and 3’ high side rails.

Booth Furnishings

• Sides and back of booth are draped

• One 6’ draped table

• Two chairs

• Basic wireless internet access in the Exhibit Hall

• One wastebasket

• One 7” x 44” company sign

Additional Exhibitor Information

Become an Exhibitor at the 2024 Fall Conference

All contracts for exhibiting must be completed on the CAJPA website at conference.cajpa.org. By completing the online registration, the company is agreeing to the exhibitor contract rules contained in this brochure. Online payments may be made by check or credit card. If paying by check, payment must be received within 14 days of the online registration or booth assignments are subject to cancellation. Your booth is not confirmed until you have received an email confirmation from Beth Ramirez, Exhibitor and Sponsor Manager. If you have any questions, please contact her at beth2017@cajpa.org.

Representative Fees:

The booth fees include two (2) complimentary conference registrations for the designated company representatives. You must register your complimentary registrants online using the unique promo code that will be sent via email the week your reservations have been finalized. All company representatives working in the exhibit hall must be registered for the conference at conference.cajpa.org.

All company representatives must check in at the registration area upon arrival at the conference for their entrance badge and conference information. Please register all persons in your booth so that a badge can be made in advance. Admission shall be by badge and is not transferable. The rights of a company representative shall not be assignable to any other firm or person outside the designated company.

Prizes:

Representatives from the companies exhibiting at the conference are not eligible to win prizes. Only one prize may be given away by each exhibitor. Prize winners will be eligible to win more than one prize. Individual exhibitors may determine if the prize winner needs to be present at the time of the drawing. Exhibitors accept responsibility for delivery of their prizes to the winner.

Booth Payment:

Each Exhibitor must complete their registration on CAJPA’s website: conference.cajpa.org. Online registration will open on March 14, 2024. Payment must be received within 14 days of reservation or said reservation(s) may be forfeited.

Multiple Booths

Exhibitors may purchase multiple booths, however; booths may not be shared with another company.

Shipping and Handling:

Shipping of materials and installation fees are not included in the exhibit booth fee. Arrangements for shipping and storage of displays and materials as well as additional items such as electrical needs must be made through GES Exposition Services. You may contact GES at (775) 323-7700. Please reference the CAJPA Exhibition. The necessary forms will be sent to you in the exhibitor kit. Please note: Exhibit booths may not be shipped to the Tahoe Blue Event Center.

GES Exposition Services can provide other items for an additional charge. Access to order forms for all items will be found in the Exhibitor’s Kit that will be included in the Sponsor & Exhibitor confirmation email. All charges for items ordered through GES Exposition Services are the responsibility of the exhibition company.

Questions?

If you have questions regarding the registration process, please contact CAJPA staff at (916) 231-2139 or email events@cajpa.org.

For questions regarding exhibit space or available sponsorships please contact Beth Ramirez, Exhibitor & Sponsor Manager, at (714) 616-4306 or beth2017@cajpa.org

2024 CAJPA Annual Conference

Sponsorship Opportunities

Explore enhanced sponsorship opportunities with CAJPA that extend beyond the annual conference, providing your brand with continuous exposure. We understand the significance of our partnership with industry collaborators and are committed to fostering year-round connections between sponsors and CAJPA members. Elevate your visibility and engagement with our dynamic community beyond the confines of a single event.

All sponsorships include:

• Listing on the CAJPA website

• Badge Ribbons for all company preregistered attendees

• Signage during your sponsored event

• Company listing and logo on the conference mobile app to include a 30 – 50-word company description

TITANIUM $18,000

Year Around Opportunities:

Rotating banner on the CAJPA website homepage for the remainder of the calendar year

• Your company logo linked to your website on CAJPA’s Annual Preferred Vendor Recognition page for the remainder of the calendar year

• Company logo in CAJPA weekly e-news for the remainder of the year

• Appointment of one representative from your company to the CAJPA Annual Conference Subcommittee

Conference Opportunities:

Choice of sponsored items valued up to $18,000 (see page 9)

• Double premium booth

• One (1) suite to meet with your clients or demo your product or services (includes a TV monitor in the suite)

• One (1) television monitor in the public area to display the message of your choice throughout the conference

• One (1) dedicated PPT slide in the Official Power Point Presentation being displayed on over twenty television monitors at the Tahoe Blue Event Center throughout the entire conference

• Eight (8) complimentary conference registrations

• One foursome at the Golf Tournament

• Company listing and logo on the conference mobile app to include a 30 – 50-word company description

• Company logo on CAJPA conference website linked to your website

• Participation in “Words of Wisdom.” A member of your team will have the opportunity to speak to the attendees in an informal venue by sharing their words of wisdom. Similar to a Ted Talk or Fireside Chat, you select the topic, and we provide the venue and marketing in the conference program.

PLATINUM $13,000

Year Around Opportunities:

• Rotating banner on the CAJPA website homepage for the remainder of the year

• Your company logo linked to your website on CAJPA’s Annual Preferred Vendor Recognition page for the remainder of the calendar year

• Company logo in CAJPA weekly e-news for the remainder of the year

Conference Opportunities:

Choice of one sponsored item or event valued up to $13,000 (see page 9)

• Premium booth

• One (1) suite to meet with your clients or demo your product or services (includes a TV monitor in the suite)

• One (1) dedicated PPT slide in the Official Power Point Presentation being displayed on over twenty television monitors at the Tahoe Blue Event Center throughout the entire conference

• Six (6) complimentary conference registrations

• Company listing and logo on the conference mobile app to include a 30 – 50word company description

• Company logo on CAJPA conference website linked to your website

• Participation in “Words of Wisdom.” A member of your team will have the opportunity to speak to the attendees in an informal venue by sharing their words of wisdom. Similar to a Ted Talk or Fireside Chat, you select the topic, and we provide the venue and marketing in the conference program.

GOLD $8,000

Year Around Opportunity:

• Your company logo linked to your website on CAJPA’s Annual Preferred Vendor Recognition page for the remainder of the calendar year

Conference Opportunities:

Choice of one sponsored item or event valued at $8,000 (see page 9)

• Four (4) complimentary conference registrations

• Company listing and logo on the conference mobile app to include a 30 – 50word company description

• Company logo on CAJPA conference website linked to your website

SILVER $5,000

Year Around Opportunity:

• Your company logo linked to your website on CAJPA’s Annual Preferred Vendor Recognition page for the remainder of the calendar year

Conference Opportunities:

Choice of one sponsored item or event valued at $5,000 (see page 10)

• Three (3) complimentary conference registrations

• Company listing and logo on the conference mobile app to include a 30 – 50-word company description

• Company name listed on CAJPA conference website linked to your website

BRONZE $3,000

Conference Opportunities:

Choice of one sponsored item or event valued at $3,000 (see page 11)

• Two (2) complimentary conference registrations

• Company listing and logo on the conference mobile app to include a 30 – 50-word company description

• Company name listed on CAJPA conference website linked to your website

Sponsorship Items Available

Select the item you wish to sponsor according to selected sponsorship level.

$18,000 OPPORTUNITIES

Keynote Speaker, Opening Session, Wednesday Morning

Signage at event, introduction and photo opportunity with keynote speaker, recognition on conference mobile app and your company logo on CAJPA conference website linked to your company website.

Shuttle Service Sponsor

Your company name will have signage on daily shuttles between Harrah's, Harveys, Margaritaville Resort, and the Tahoe Blue Event Center. Enjoy visibility through shuttle branding, on-site signage, mobile app spotlight, and a direct link from the CAJPA conference website to your company's site.

Wednesday Oktoberfest Title Sponsor

Your sponsorship entails naming and sponsoring the final concourse, the main gathering "Pub." Enjoy exclusive benefits, including a dedicated bar, appetizers, and beverage napkins featuring your logo. Receive visibility through on-site signage, acknowledgment on the conference mobile app, and a direct link from the CAJPA conference website to your company's site.

$13,000 OPPORTUNITIES

Wednesday Morning Breakfast

Signage and beverage napkins with your company logo at the food station/s, recognition on conference mobile app and your company logo on CAJPA conference website linked to your company website.

Thursday Morning Breakfast

Signage and beverage napkins with your company logo at the food station/s, recognition on conference mobile app and your company logo on CAJPA conference website linked to your company website.

Official Conference Mobile App

Your company logo on the official conference mobile app, signage at event, recognition on conference mobile app and your company logo on CAJPA conference website linked to your company website.

Lanyards

Your company logo on the official lanyard which is included in the conference tote bag provided to all attendees, signage at event, recognition on conference mobile app, and your company logo on CAJPA conference website linked to your company website.

Hotel Key Cards

Your company logo on the hotel key cards at Harrah’s, Harveys, and Margaritaville, signage at event, recognition on conference mobile app and your company logo on CAJPA conference website linked to your company website.

Tote Bags

Your company logo on the official tote bag, which is provided to all attendees, signage at event, recognition on conference mobile app and your company logo on CAJPA conference website linked to your company website.

Thursday Lunch

CAJPA attendees will enjoy a lunch sponsored by you and held at the Tahoe Blue Events Center. Your company will receive prominent signage and have the opportunity to place a promo item on each chair. Your company logo will be linked to your website on the CAJPA conference website as well as in the mobile app thanking all sponsors.

Wi-Fi

Your company name is the log in to the conference Wi-Fi, recognition on conference mobile app, and your company logo on CAJPA conference website linked to your company website.

Starbucks Gift Card

Your company logo on a $5 Starbucks gift card which will be included in the conference tote bag provided to all attendees, recognition on conference mobile app, and your company logo on CAJPA conference website linked to your company website.

Travel Bag Tag

Your logo on a travel bag tag to be included in each tote bag provided to all attendees, recognition on conference mobile app, and your company logo on CAJPA conference website linked to your company website.

$8,000 OPPORTUNITIES

Tuesday Evening Welcome Reception in Exhibit Hall

Signage and beverage napkins with your company logo at the event, recognition on conference mobile app and your company logo on CAJPA conference website linked to your company website.

Wednesday Late-Night Party in the South Shore Room, Harrah’s

Signage and beverage napkins with your company logo at the event, two drink tickets per person with your logo on them, a thank you announcement in conference mobile app and your company logo on the CAJPA conference website linked to your company website.

QR Game Grand Prize

Your company logo will be displayed on the QR Game located in the conference mobile app. All attendees must locate and scan the appropriate QR Codes distributed among all booths located in the exhibit hall to be entered in the drawing. An introduction and special thank you will be made by the emcee to pull the winning ticket in the exhibit hall on Thursday during the Dessert Break. You will receive signage at the event, recognition on conference mobile app and your company logo on CAJPA conference website linked to your company website. Prize value not to exceed $1,000.

Audio Visual

Large signage at the Tahoe Blue Events Center in each meeting room, recognition on conference mobile app and your company logo on CAJPA conference website linked to your company website.

$5,000 OPPORTUNITIES

Wednesday Morning Specialty Coffee Break

Signage and beverage napkins with your company logo at the food station/s, recognition on conference mobile app and your company name linked to your website on the CAJPA conference website. Optional opportunity: Provide your own disposable coffee cups with your company logo.

Wednesday Afternoon Dessert Break

Signage and beverage napkins with your company logo at the food station/s, recognition on conference mobile app and your company name linked to your website on the CAJPA conference website.

Optional opportunity: Provide your own disposable coffee cups with your company logo.

Wednesday Late-Night Party Prize Drawing

As the late-night drawing sponsor, your company can raffle off a prize valued at no more than $500 of your choice during the late-night party. Your logo will be printed on the entry card and on signage during the event. Your logo will also be displayed on the instructional signs for attendees and in the mobile app thanking all sponsors.

Wednesday Oktoberfest Networking Event (6 available)

Host a unique networking opportunity in one of the six suites at the Tahoe Blue Event Center as attendees complete an Oktoberfest themed event. Use this time to strengthen your partnership with current clients and start a conversation with prospective clients while having fun in your own branded pub! Signage at the event and at your suite, recognition on conference mobile app and your company name linked to your website on the CAJPA conference website. CAJPA will provide dry snacks only. You may provide more food and beverage at your own expense.

Thursday Morning Specialty Coffee Break

Signage at the event in exhibit hall, beverage napkins with your company logo at the food station/s, recognition on conference mobile app and your company name linked to your website on the CAJPA conference website.

Optional opportunity: Provide your own disposable coffee cups with your company logo.

Friday Morning Keynote Speaker (at the Margaritaville Resort)

Signage at event, introduction and photo opportunity with keynote speaker, recognition on conference mobile app and your company name linked to your website on the CAJPA conference website.

$3,000 OPPORTUNITIES

Thursday Grand Finale Event with Lawn Games and Beer, Wine & Spirits Tastings

Sponsor one of several popular Lawn Games, OR a Beer/Wine/Spirits Tasting Table.

Signage at your game or table, beverage napkins with your company logo for tasting tables, recognition on conference mobile app and your company name linked to your website on the CAJPA conference website.

Friday Full American Breakfast at the Margaritaville Resort

Signage at the event and beverage napkins with your company logo, recognition on conference mobile app and your company name linked to your website on the CAJPA conference website.

Optional opportunity: Provide your own disposable coffee cups with your company logo.

Hashtag Sponsor Drawing (2 available)

There will be three drawings (Wednesday and Thursday) each valued at $500. Participants will post about the conference on either Facebook or LinkedIn using the official conference hashtag (#ENTERHASHTAG) as well as a unique hashtag of your choosing (ex: ChevronAtCajpa2024). If they post within a set time, they will qualify for the drawing that day. CAJPA staff will select the winner at random and allow a representative of your organization to make the announcement. Staff will send push notifications through the conference app encouraging participation while mentioning your company as the sponsor.

NEW THIS YEAR!

Add On: $500 (Must also register for a booth)

Inclusion in the Official Power Point Presentation being displayed on over twenty television monitors at the Tahoe Blue Event Center throughout the entire conference. You will receive one dedicated slide to display a CAJPA approved message of your choice.

Lake Tahoe Golf Course - Golf Tournament Sponsorships

$3,000 Bronze Sponsorship - Golf Tournament Title Sponsor

Signage at event, thank you in golf tournament program and conference mobile app and your company name linked to your website on the CAJPA conference website. A verbal thank you at the awards ceremony taking place at the Welcome Reception in the exhibit hall. As well as all regular silver sponsorship items offered.

$2,000 Golf Towel with Company Logo

Your company logo on one golf towel for each golfer, signage at event and recognition in golf program.

$1,800 Golf Balls with Company Logo

Your company logo on golf balls for each golfer, signage at event and recognition in golf program.

$1,500 Golf Tournament Beverage Cart

Signage at the event, signage on the cart and recognition in golf tournament program.

$1,000 Golf Tournament Hole-in-One

Sponsor must provide a staff person to man the hole, signage at event, signage at the tee box and recognition in golf tournament program.

$750 Putting Contest

Signage at the event, signage at the putting area and recognition in golf tournament program. Sponsor must provide person to be at contest and hand out sponsor logo prizes.

$500 Coffee Service

You provide 200 disposable coffee cups with your logo, and we provide signage and recognition in the golf tournament program.

$500 Golf Tournament Clubhouse Bar

Drink tickets with your logo on them, signage at the event and the clubhouse bar, recognition in golf tournament program.

$350 Golf Tournament Non-Alcoholic Beverage Bucket

Signage at the event and at tee box, recognition in golf tournament program.

$350 Golf Tournament Snack Bucket

Signage at the event and at tee box, recognition in golf tournament program.

$325 Closest to the Pin (Men)

Signage at the event, signage at the tee box, recognition in golf tournament program.

$325 Closest to the Pin (Women)

Signage at the event, signage at the tee box, recognition in golf tournament program.

$325 Longest Drive (Men)

Signage at the event, signage at the tee box, recognition in golf tournament program.

$325 Longest Drive (Women)

Signage at the event, signage at the tee box, recognition in golf tournament program.

$275 Tee Sponsors (14 Available)

Signage at the event, signage at the tee box, recognition in golf tournament program.

$225 Mulligan Tickets

Signage at the event, your logo on the mulligan tickets, recognition in golf tournament program.

$225 Driving Range

Signage at the event, signage at the driving range, recognition in golf tournament program.

How to Register

All booth and sponsorship registrations can be completed online via the CAJPA conference website at: www.cajpa.org

Please be sure to use your membership login if you wish to receive the membership discount on your booth. All registrations must be completed no later than Friday, August 2, 2024.

Exhibitor Rental Space & Sponsorship Application Rules and Regulations

Booth & Sponsorship Payments:

Each Exhibitor and Sponsor must complete their registration on CAJPA’s registration page at conference.cajpa.org. Payment must be received within 14 days of reservation or said reservation(s) may be forfeited. Exhibitors may purchase multiple booths, however; booths may not be shared with another company.

Complimentary Representatives:

Your booth and sponsorship fees include complimentary conference registrations for the designated company representatives, based on level of partnership. You must register your complimentary registrants online using the unique promo code that will be sent via email the week your reservations have been finalized. Additional representatives may be registered at any time at the normal rate conference.cajpa.org. Further information on registering your company representatives can be found in the Sponsor & Exhibitor confirmation email.

All Company Representatives Working in the Exhibit Hall Must Be Registered for the Conference.

All company representatives must check in at the registration area upon arrival at the conference for their entrance badge and conference information. Please register all your booth personnel no later than August 16, 2024, to insure they have no trouble accessing the exhibit hall. Admission shall be by badge and nontransferable. The rights of a company representative shall not be assignable to any other firm or person.

Hotel Accommodations and Travel Arrangements:

The conference will be held at the new Tahoe Blue Event Center, the Margaritaville Resort and Harrah’s. The Tahoe Event Center is a short walk from Harrah’s, Harveys and the Margaritaville Resort. These three properties are located across the street from one another on the corner of Lake Tahoe Blvd. and the California/ Nevada Stateline. All conference attendees, exhibitors and speakers are responsible for making their own travel and hotel reservations. Details on how to make hotel reservations will be provided in the exhibitor/sponsor confirmation email and are also posted on the CAJPA website at conference.cajpa.org

Contract for Space:

The exhibit contract and booth space application, the formal notice of space assignment and the full payment of exhibit booth fees together constitute a contract between CAJPA and the exhibitor for the right to use the assigned booth space and to comply with these rules and regulations. Exhibitors shall be bound by the rules and regulations set forth herein and by such amendments or additional rules and regulations which may be established by CAJPA.

Exhibiting Space Assigned:

Space assignment priority is given according to sponsorship level and is then made available on a first-come, first-served basis. CAJPA will make every effort to place exhibitors in the areas of their choice, and once a space is paid for, confirm that space to the exhibitor. However, CAJPA does reserve the right to place, move or relocate any exhibitor in case of necessity for the total benefit and operation of the show.

Exhibit Booth Set Up:

Exhibitors shall arrange their exhibits so that they do not obstruct other exhibits. The aisles must be kept clear. Exhibits should be arranged so that company representatives will be inside of the space assigned. Display materials or equipment at the sides of the booth shall not exceed the height of the side walls. Materials used to decorate shall be flame-retardant material. Safety exits and equipment must be left accessible and in full view at all times.

Refunds & Cancellations:

If an Exhibitor or Sponsor cancels prior to July 31, 2024, all fees paid (with a 25% cancellation fee) will be returned. If an exhibitor rents a booth, pays in full, but does not attend the conference, there will be no refund of the booth rental fee. In addition, cancellation of a booth after July 31, 2024 will result in a full forfeiture of fees.

Exhibitor Responsibilities:

CAJPA will not be responsible for damage to uncrated materials, materials improperly packed, glass breakage or concealed damage. CAJPA will not be responsible for the loss or disappearance of the exhibitor’s materials after some have been delivered to the exhibitor’s booth. Similarly, CAJPA cannot be responsible for disappearance of the exhibitor’s materials before the materials are picked up from the exhibitor’s booth for loading after the conference.

Insurance & Liability:

Exhibitor agrees to protect, save, and keep CAJPA and the Tahoe Blue Event Center forever harmless from any damages or charges imposed for violation of any law or ordinance occasioned by negligence of the exhibitor, as well as to comply strictly with the applicable terms and conditions contained in the agreement between the Tahoe Blue Event Center and CAJPA regarding exhibition premises. Further, exhibitor shall at all times protect, indemnify, save, defend and hold harmless CAJPA and the Tahoe Blue Event Center against and from any and all loss, costs (including attorney

fees), damages, liability, or expense arising from or out of or by reason of any accident or bodily injury or any other occurrence to anyone, including the exhibitor, its agents, employees and business invitees, which arises from or out of or by reason of said exhibitor’s occupancy and use of the exhibition premises or part thereof. Additionally, CAJPA shall not be held responsible for any loss, damage, or delay due to strikes, lockouts, Acts of God, governmental restrictions, enemy action, civil commotion, unavoidable casualty, or other causes similar or dissimilar, beyond the control of CAJPA.

Exhibitor’s Property:

CAJPA (and its conference host facilities) cannot assume responsibility for the safety of the property of the Exhibitor, its officers, agents or employees from theft, damage by fire, accident, or other causes, but will use all reasonable care to protect them against such loss. In all cases, occupants wishing to insure their property must do so at their own expense. It is especially recommended that all occupants have representatives in attendance at all times when the exhibits are open and when exhibits are being set up or dismantled, to protect against loss. CAJPA (and its host conference facilities) cannot be responsible for any item left unattended or left in the Exhibit Hall during the times the exhibits are closed.

Rules & Compliance:

Exhibitors agree to comply with rules and regulations (https://ordering.ges.com/015600918/regs) as specified in the exhibitor package and the GES exhibitor kit.

Noncompliance with Exhibitor Rules and Regulations:

Each exhibitor and all its employees agree to abide by the rules and regulations given herein and by subsequent amendments and additions considered by CAJPA management to be in the best interest of all exhibitors. Upon noncompliance with the rules formulated, CAJPA management reserves the right to prohibit, reject, or eject any exhibitor, exhibitor’s representatives, or exhibit in whole or part, with or without giving cause. If cause is not given, CAJPA’s liability shall not exceed the return to the exhibiting company of the rental unearned at the time of ejection.

If an exhibitor is ejected for violation of these rules, or for any other reason, no return of the monies received shall be made.

Amendment to Rules:

These rules, regulations and conditions have been drawn up for the purpose and intention of providing a well-balanced, well-regulated, attractive, and successful exposition. Any and all matters or questions, not specifically covered by the preceding rules and regulations shall be subject solely to the decision of CAJPA management. In an effort to provide the greatest good to the greatest number, CAJPA management shall have full power to so interpret the rules and regulations or make such rulings as may appear to be for the best interest of the entire exposition and all amendments of the foregoing rules shall bind the exhibitors.

Questions?

If you have questions regarding the registration process, please contact CAJPA staff at 916-231-2139 or email events@cajpa.org.

For questions regarding exhibit space or available sponsorships please contact Beth Ramirez, Exhibitor & Sponsor Manager, at 714-616-4306 or beth2017@cajpa.org. Please visit www.cajpa.org to register today!

Cultivating Change

PLEASE VISIT WWW.CAJPA.ORG TO REGISTER TODAY!