India being the largest perfoming AIESEC country in the International network. Where else can AIESEC be taken within the country?
Shiva Deb AIESEC India Member Committee Application 2013-14 Expanding | Empowering | Delivering My role as Director Expansions for achieving 2015 goal. My role in 2013-14 will ensure expansion as a operational function is executed with new inventions and centralized medium of communication skills in the national association where local committees initiating to expand into different sectors and market should initiate with structured plans. Also to focus more on making AIESEC accessible into different cities and universities in order to make every member or stakeholders to be part of the global learning environment and gain high quality AIESEC experience while consistently moving towards AIESEC’s and 2015 vision. Talking about 2015 goal statement and our midterm plan, if I brake the statements into few strong words then it directly signifies expansions as a very aggressive and important initiative for AIESEC India towards the goal, words like “our growing physical and virtual reach” , “makes us credible and diverse youth voice” , “collaborative environment” , “positive impact on society”. These words directly or indirectly make it very important for AIESEC to expand and start penetrating into the potential cities and universities. The truth is, On 19th February 1981, AIESEC was officially initiated in India. It has been 31 years since our inception and we only have 19 Local Committees. And this boils down to just one thing that now is the time AIESEC India needs expansions as the one major role which will play for our nation to breakthrough in every market where we need to establish ourselves.
• Present in every nationally authorised and recognized university: NIT silchar, Vellore International University, IMT Nagpur, IIT Roorkee, NM Shirpur University, BITS, etc. are the universities present in all the different parts of India and have been completely unknown to AIESEC.
Initiate
• Planning with Local Committees towards initiating expansions: There is a urgent need of understanding between the MC and LC about how expansions needs to be initiated following the protocols and having the right understanding of expanding Collaborate to a different entity.
• Expansion conferences a regular behaviour: Making conferences specifically for expansion entities will be a initiative to make it a regular behaviour. This will make every delegate understand the concepts and “WHY” AIESEC towards our 2015 Experience goals and BHAG statements. 2
Shiva Deb AIESEC India Member Committee Application 2013-14 Expanding | Empowering | Delivering How will I expand AIESEC in India’s network in the coming MC term? Presenting the national Expansion strategy that I will implement the growth you think it will lead to. Simple formulae of expanding our AIESEC network in different sectors is to simply understand the kind of the experiences which potential universities and institutes needs from AIESEC. AIESEC India needs to think beyond delivering experiences, to have a product delivery to an external organization or to an organization where AIESEC India is looking forward to expand. We need to understand as a organization that the reason why we are expanding our network, what experiences are we capable of for delivering the expectations and what is the bigger picture we are looking through expansion as a operational portfolio.
Interest Entity
Impact Presence Resilience Belonging
My learning has been deep and experimented towards expanding network in the local and regional level which makes me understand the reason of expanding the network. Delivering experience is just not the reason of expanding network but also to make AIESEC more accessible to more youth individuals who look forward to an organization like AIESEC and together move towards 2015 goal.
Intelligence & smartness 3 Pre-conditions Tolerance for change Desire to lead & Confiedence
Initiate Establishment
External endorsement & referrals.
Sustainability
AIESEC India’s Building Processes
Follow Up Mechanism
National Expansion Startegy
Culture & Membership
2013-14
Plans implement
Talent Analysis SWOT
Market research
Recruitment & OGX Operations
Planning & Scheduling
Feasibility Study Critical analysis Delivery process
Product design Goodwil Planning
Shiva Deb AIESEC India Member Committee Application 2013-14 Expanding | Empowering | Delivering My ideal framework for an Expansion entity to operate in order to achieve member on probation status within a period of 12 months? My thoughts on the role of the MC, Parent LC and Expansion entity in the same?
Membership (Recruitment)
Support in raising office from or in university, school, youth clubs, etc. Register legal entity and Support from local or state government, grants. Venue for regular LCMs and training sessions.
Infrastructure
Special Education for new IGs at separate agenda at national conferences. Initiating National Conferences for expanding. Virtual education from NST and Visits and CEEDs for practical education. Designing MC budget for expansions and investment plans.
Knowledge Plan
and
Action
Finance
Structured investment plan by the parent local committee for the entities.
Financial investement plan by entity itself according to there plans of the year. Organize 1-2 X project in beginning to learn process and see the first results. Constant Coaching and tracking by LC coach and functional NST. Delegation at national and regional conferences.
Building processes and framing culture
Campaigns for core committee and entity members to go for exchange. 4 Promoting OGX in the university or city local groups aggressively. Training and education of membership for initiative exchange activities.
Implementation and effective Operations
AIESEC Vision and Mission Statements Understanding and Living the Values
Providing latest AIESEC promotional material and build basic TM Processes. CEEDs and Visits for the right understanding of AIESEC and more education. AIESEC Education and information seminars by Leadership bodies of the LC.
All these 6 above points are the essence of basic processes which AIESEC India will see something which revolves around finding their strengths and connecting it to others and implement what has been framed and give. AIESEC India with a very basic structure in 2013-14 will evolve its whole approach towards expansion in the country. My style is the same as I always look for the central and core, which revolves around these points. With the kinds of ideas and thoughts which MC, parent LC and together with the NSTs and the national head will put down towards every expansion entity then showing a success growth in this operational portfolio will definitely be in place.
Entities becoming Members on Probation ď Š
Shiva Deb AIESEC India Member Committee Application 2013-14 Expanding | Empowering | Delivering MC to coach and guide in the national conf. Also reseources from national office and Board members. Parent LC monitoring on daily operational activities through visits and provide funds in shape of investments. NST & National heads to train and educate entity members virtually (webinars & newsletters) and visits
My action steps for effective operational training & education to Expansion entities? Provide a plan & timelines for the same here. My initial action steps will be to deliver quality education to every expansion member of AIESEC India. When I say quality I mean updated version of every content we use to educate and train our expansion members. Important contents like videos, AI newsletters, expansion documents and proposals, etc which needs to be used in the most updated version in AIESEC India from this year. Currently AIESEC India is in a stage where operational and education training to the members is more accessible and impactful, it has been made possible from this year by hosting conferences which has hard core sessions on the latest operational activities happening in AIESEC India and network. National Startegic Conference 2012 by YUVA has set a clear benchmark in AIESEC India that conferences is a intense platform for high volume of AIESEC education and knowledge to not just members but also to the leadership body. Similarly, this culture of educating and training members at national/regional conferences specifically and separate for expansion entities will be taken forward in this year as well5where sessions and team activities based on delivering knowledge to the expansion entity members. Currently AIESEC India can adopt two ways of education and operational training to the expansion entity members: 1. Virtual Training and education programs. 2. Physical Training and Lead.
Shiva Deb AIESEC India Member Committee Application 2013-14 Expanding | Empowering | Delivering AIESEC Way
To make members understand the “WHY” of AIESEC in there initial stage of membership. .
Learning Networks
Governance and Accountabulity
Conferences
Virtual Training & Education Programs
Physical Training & LEAD
Webinars conducted by NSTs or National head for members to explain “why” AIESEC exist and why AIESEC is penetrating in there city or university.
Information seminars & sessions during visits on AIESEC Way, AIESEC’s vision and our values to understand the path on which AIESEC operates.
This form make every member get virtual training on exchange or on communication skills, etc. NSTs and national heads can conduct sessions for the same weekly.
Conferences and visits of national heads is the best way members can be part of learning networks.
Regular behaviour of newsletters and virtual meetings where weekly updates from the national office and the parental LC for regular health check of both parties.
LEAD campaigns by national head TM & external to bring accountability structure within the entity and between local and national association.
Having virtual delegates as its not possible for every member to be present in the conference physically and have better logistic facilities
Both physical training on exchange and communication skils and LEAD can be done separately at the regional & national conferences.
" Only 6 he who can see the Invisible can do the Impossible. "
Centralized exchange partnerships for expansion entities
Initiate exchange (OGX-ICX) projects with AIESEC Nepal
Visit to AIESEC Nepal for external referrals & market study
Regular behaviour of newsletters and webinars
AIESEC India Expansion
Expansion Track @JNC build culture & training on processes
Monthly Visits by NST for coaching & mentoring
ss
Expansion summit @ NSC: training of governance & accountability
Cordinators to visit national office for operational training
Year plan including AIESEC Nepal and every possible training be it operational or strategic is involved in the above plan. AIESEC Nepal and every official expansion will be the top priority of AIESEC India expansions.
Shiva Deb AIESEC India Member Committee Application 2013-14 Expanding | Empowering | Delivering What national services do you think the MC should provide to Expansion entities in the coming MC term? Why? After the parent Local committee MC should be the power house of the expansion entity. A member committee’s guidance and services to every entity to a great help towards the entity and for the parent LC which is also in the loop of doing the same for there own entity. My idea is basically to have a synergy plan between the entity-parent LC-MC and the MC acts as a power house to the kind of guidance, reseources and help that either the parent LC needs for there own entity or the entity directly needs resources from the MC. But there has to be some specific things which should cater to a better performance and growth of the entity in a time frame of 12 months. It is very important that MC devotes a quality and effective time and resources in order to bring expansion as a very important and crucial portfolio for AIESEC India which leads to growth and development of AIESEC as a country entity and also drives down a behaviour for the LCs to take up this portfolio as a priority and they themselves have separate operations for expansion only.
Proposing investement and engagement service plan of Member Committee of AIESEC India in 2013-14 towards EXPANSIONS
External CollaborationsEndorsements- Referrals MC to provide endorsements and referrals from national partners & board members to recognize AIESEC as a empowered youth organization which practises internalism and entrepreneurship for recent graduates and students in shape of providing a global platform with 50,000 membership and international experience.
7
ELD Program & functions management MC to support and strike partnerships in the international conferences or our national partner countries to recognize the initiative groups and our expansion initiatives. MC to promote CEEDs in the international network to bring a international work with the entity towards a positive change and growth.
Governance-Legalization-Finance
Organizational Development
MC should ensure that every IG and OE to be recognized or introduced to the national association during the conferences or through our virtual network. MC to have a separate finance & investment budget for entities to grow and develop in order to contribute AIESEC India.
MC to create define work engagement structure & channelize the network with entity so that MC is always updated about the regular operations and functions taking place in the entity and provide the required reseources needed like mentorship or coaching or need based.
Shiva Deb AIESEC India Member Committee Application 2013-14 Expanding | Empowering | Delivering How will I make Expansion entities are aligned to national focus areas & programmes. Presenting a plan with details of key action steps and/or initiatives. KEY INITIATIVES CLUSTER Approach The most key initiative I want to take forward in my MC term will be cluster approach towards the expansion entities. It does not requires a very drastic change but yes a very innovative and professional way of approaching market specifically when AIESEC India wants to expand and build its network in the country in the most sustainable manner possible. Cluster approach in points below: Step 1: Divide city entities in 2 clusters and divide university entities into 3 clusters. AIESEC India will then have 5 clusters in expansion entities. Step 2: Cluster 1 will include city entities looking forward to take all the 4 ELD programs in there city. Cluster 2 will have all the city entities looking forward for just being a market expansion to either AIESEC India or parent LC in the state or near. Cluster 3 will have universities which is looking forward to deliver both kinds of programs ICX and OGX. Cluster 4 will have universities with specialized units for just specific ELD programs like GIP OGX. Cluster 5 will have IITs and IIMs where delivering AIESEC experience needs to be very customized and should be a 8 up by AIESEC India directly. initiative taken
ACTION STEPS Education and training in shape about pilot projects by LCs, national partnerships & campaigns, operational-strategic summits, financial policicies, compendium, membership criterias, etc should be the initial step towards alignment with the national focus & programs.
Education & Training
Partnerships with local and external units to have externals to support that particular entity. Collaborations between national or regional LCs for exchange management and international LCs too.
COLLABORATION ACROSS SECTORS
To make entity strictly follow the exchange, finance, IM and HR policies by the entity. Getting right members into right work with right kind resources with training about mass delivery.
PROGRAM DELIVERY EFFICIENCY
To give special mentorship to core committee and coordinators about financial management and have operations and functions with strategies of having sustainability and stability in finance.
FINANCIAL SUSTIANABILITY
Create a brand of AIESEC in every entity which has a unique brand which symbols young students which practises entrepreneurship and international programs and have quality reports, newsletters, promotional materials being promoted regularly.
To continue the mission of expanding the network of AIESEC to deliver those high quality experience to every young individual of the country by 2015.
BRAND & IM
EXPANDING NETWORK in INDIA
Shiva Deb AIESEC India Member Committee Application 2013-14 Expanding | Empowering | Delivering Provide a sample structure & roles for national support teams that will help you drive Expansion creation & development. The presented organizational structure for the National team of expansion is designed considering the cluster approach towards moving ahead with the expansion from the national team’s side. This team of 6 will basically operate and regulate the expansion commission overall and manage operations and functions of every entity indidvidually with the parent LC and its VP Expansions according to the clusters which they will be divided.
Director and AIESEC Nepal: To mainly cater to what the NST and Expansion head team is working on to ensure best possible growth with every entity of AIESEC India. Develop a very strong channel between Parent LC, Expansion entity, NST team and MC to ensure communication is very strong between all the parties about Expansion. Regular 9 visits to AIESEC Nepal for finding space to have more external partnerships with universities and organizations and expand within the city and country.
1. NST Head University Entity: To look after for the national partnerships & mentor the parent LC for driving down operations in the entity in a way where it can either be created as a specialized units or be a complete ELD functional entity. Product packing and managing for specific and specialized units like IITs and IIMs where strong partnerships for OGIP is required. 2. NST Head City Entity: To mainly work with the LC for providing resources to the expansion entity in order to upgrade them as Member on Probation within a time frame of 12 months. Strike LC partnerships for exchange growth and spefic partnerships for specialized units. 3. NST IIMs and IITs: To mainly get in touch with IITs and IIMs already tabbed like IIT KGP, IIT Delhi, IIT Indore and IIM Indore making them as a unit for us to guide and help in penetrating into the other targeted IIMs and IITs. 4. NST Specialized Units: Specialized units in universities is mainly identified as a specialized units for GIP program only. NSTs to ensure that cracking of national and international partnerships for exchange is in place during peak times. 5. NST Market or city expansions: To directly monitor the entity from the national office or through visits and do a health check of the operations and functions. Majorly to look the OGX market and the possibilities of making the entity grow with OGX as a priority.
Shiva Deb AIESEC India Member Committee Application 2013-14 Expanding | Empowering | Delivering Overall, how many entities I will establish by the end of my MC term with a split between city based & university based. What contribution to the ELD programmes will the current Expansions will make to AIESEC in India in the next MC term. City Expansions Gwalior, Jodhpur, Bhopal, Goa, Jabalpur, Kochi, Coimbatore, Mysore, Hubli, Vizag, Vijayvadha, Nagpur, Ranchi, Nashik, Kanpur, Ajmer, Dehradun, Kota, Ludhiana, Vidhyanagar, Gandhinagar, Guwahati.
AIESEC India moving towards 2015 by engaging every city & university with AIESEC and delivering high volume of customized AIESEC experience to every young individual of India.
Universities Expansions BITS Pilani, Amity Jaipur, BITS Goa, Vellore University, IMT Nagpur, NIT Raipur, NM Shirpur University, Vidhya Knowledge Park, NIT Silchar, OP Jindal School, Sikkim Manipal University, Thapar University, Chitkara University.
B . 1.
Local Committees
Indian Institute of Technology IIT Roorkee, IIT Mumbai, IIT Kanpur, IIT Indore, IIT Guwahati.
Indian Institute of Management IIM Indore, IIM Raipur, IIM Kozikodhe, IIM Lucknow, IIM Ahmedabad.
AIESEC Nepal Different universities like Kathmandu University, Kathmandu University, Nepal 10 sanskriti University, etc are the top once which are the interest groups and entities of AISEC Nepal already. AIESEC Nepal will be the top priority of AIESEC India in 2013-14.
City Expansions Universities & Specialized units IIMs IITs AIESEC Nepal