USING SCENE7 52
Naming files for Scene7 Files you upload to the Scene7 Publishing System cannot have the same root name. For example, the system does not allow you to upload a file called Jacket.jpg and a file called Jacket.tif. If you upload an asset with the same filename as an existing asset ID name, the system automatically creates an asset ID version. It creates this ID version by appending an index number to the end of the asset ID name. For example, if you upload a file named Jacket and the system already has a file by that name, your uploaded file is renamed Jacket-1. Observe these rules for naming files before you upload them to SPS:
• Make sure that asset files you upload don’t have the same name as assets already on the system. (However, if you want to overwrite and replace files on the system, you can do it by uploading files with the same name.)
• Remember that asset ID names are case sensitive. On SPS, files called Jacket and jacket, for example, are permitted. • As a “best practice,” asset IDs should not contain any blank spaces (for example, black jacket.tif and blue jacket.jpg). Scene7 ASCII-encodes blank spaces in URL strings, which can make the strings hard to read and edit.
Uploading your files Follow these steps to upload files to the Scene7 Publishing System: 1 Select the Upload button on the Global Navigation bar. 2 On the Upload screen, select the files you want to upload. You can upload individual files with the From Desktop
option or upload folders and subfolders with the Via FTP option. If you want to upload more than 100 MB of files or upload entire folders and subfolders, select Via FTP. As you select files, Scene7 lists their names on the Filenames list. You can remove a file by selecting it and selecting the Delete button. From Desktop Select the Browse button, and in the Select File(s) To Upload dialog box, select the files you want to
upload. Then select the Open button (Windows) or Select button (Macintosh), and select a folder in SPS. Via FTP First upload your files to the Scene7 FTP site. The “Welcome” e-mail you received from Scene7 lists the Scene7 FTP location, your login name, and password. After uploading your files to the Scene 7 FTP site, choose an FTP folder and choose a folder destination in the Scene7 Publishing System.
3 If you are uploading files via FTP, you can create a recurring upload job by selecting the Recurring option. Then
choose a Repeat option—Daily, Weekly, Monthly, or Custom—to declare when you want the publishing job to recur. Scene7 presents tools for scheduling the recurring upload job. 4 Optionally, enter a name for this upload job in the Name field in place of the default job name. The job and other
upload and publishing jobs are recorded on the Jobs screen, where you can check the status of jobs. See “Checking job files” on page 67. 5 Select Job options: Mark For Publish Select this option to mark the files you upload so they are published to a Scene7 server. When you
publish files, files that are marked for publish are sent to live servers. URLs for these files can then be used on external websites and applications. You can mark a file for publish after you upload it to SPS. Overwrite Duplicates Select this option if you want the files you upload to replace existing files with the same
names. Include subfolders (Via FTP uploads only) Select this option if you want to upload subfolders of the folder you intend to upload. The names of the folder and its subfolders you upload are entered automatically in SPS.