Office Etiquette

Desks

All workstations are ‘hot desk’ in nature so please do not leave items long term on desks etc. Please use storage units provided for anything you would like to keep in the office.

Mail

All mail received by us will be opened, including that addressed to employees. If this is an issue for staff members, then they should refrain from having private mail delivered to our business address. This allows us to carry out our day-to-day duties and ensure all Company correspondence is received. No private mail may be posted at our expense except in those cases where a formal re- charge arrangement has been made.

Food

Don’t leave food to go out of date in the fridge and please be mindful when putting things in there to leave space for others to use too. Always wash dishes and cutlery as quickly as possible, ensuring all dishes are put away by the end of the day. Please do not leave them on desks or in the sink no matter how short a timeframe.

Supplies

We have a reordering system in Teams to order milk, tea bags, office supplies, cleaning products etc. It’s in Core Teams in the Office channel. Click on the Orders tab too each separate list. You can also view this in Planner. All items are already ticked by default so to reorder, simply click on the list then untick/uncheck the item required in the checklist by clicking on it and it will appear ready to be reordered. Once ordered, please check/tick off the item again.

Locking Up

If you are the last one to leave the office, please ensure that all lights are off and the blinds are down and closed. Please ensure the latch is on, on the office door and ensure the office is ‘locked’.

Infection Control

As a small team, it’s important to ensure that we don’t pass on germs on surfaces etc. Please ensure you do not place used tissues etc on working surfaces and do not place in the office bins. Please flush these down the toilet or store in your pockets. Please also cough or sneeze into your elbow to ensure hands are not contaminated when sneezing/coughing which can be easily spread to surfaces etc.

Plants

Please ensure that all plants are watered. There are care instructions in Yolanda’s desk drawer. The two plants in the grey concrete need to be moist and not stand in water.

Bins & Recycling

Yellow bin is general waste and the black bin is for recycling. Please ensure the bins are emptied at the end of each week. The coffee pods we have can be recycled! They need to be kept in recycling bags are sent via CollectPlus service at newsagents. Nearest one by the office in Stobswell. The Costa pods can be returned to Costa shops.

Cleaning

We do not have a cleaner servicing our office so please play your part in keeping the office clean and tidy and regularly contribute towards the cleaning.

• We have a small Goblin vacuum marked ‘Shaper/Caper’ in our storage unit or under the desks. • All cleaning items are stored under the sink. We have polish and a duster for all working surfaces including desks, office chairs and storage cabinets. There is bleach and surface sprays for the kitchen and sink area. • The towels require washing once a week/fortnight.

Housekeeping

Please ensure you hang up your jackets on the coat rack. Please store all bags under desks during the workday so they are out sight to keep the office clutter free due to the small space. Please do not hang coats on chairs or leave bags at feet. Both from the point of view of safety and of appearance, work areas must be kept clean and tidy at all times. It is your responsibility to clear up after yourself; this includes working in studios as well as at your desk. Please ensure personal mobile telephones are set to silent or vibrate mode for the sake of colleagues nearby. No music should be played, unless agreed with others, to allow other staff members to concentrate on their work.

TV

Please note, live TV and BBC iPlayer should not be watched on the TV due to TV licensing. However, Netflix etc can be used.

Lighting

The lighting is controlled via Alexa. Three lighting states are programmed. At the end of the working day, just say ‘Alexa, lights off’. Do not switch lights off at the switches or wall sockets.

Heating & Cooling

The radiator is controlled on the wall at the valve. If it is still too cold, there is an electric heater in the storage unit that can be used. Please ensure this is switched off when leaving the office. There is a fan in the storage unit when the office is too hot.

Meetings

Staff may join team meetings remotely when agreed in advance with their line manager. For safety, please ensure you are not driving when attending the meeting. Please pull over, park and turn off your engine so you can fully participate in the meeting safely.